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Title: Executive Assistant
Location: United States
- Human Resources
- Remote – US
- Full Time
Job Description
Salary Range
US Remote 31.73 – 47.12 USD per hour
We help leadership stay focused, organized and efficient while helping people get jobs.
With rapid growth happening on our executive team, our executive support team is following suit. We are a team of trusted business partners that ensure our executives stay organized, travel smoothly, keep a tidy calendar and are prepared for all meetings. This role is unique at Indeed since we have a dedicated team in which you have the ability to collaborate and build with while supporting your leaders.
Responsibilities:
- *Serve as the administrative point of support for Executive Leaders under the CSO|CIO
- *Schedule meetings, engagements, and daily activities as needed
- *Plan, organize and coordinate complex calendars with constant change
- *Coordinate travel arrangements and prepare detailed travel itineraries
- *Manage expense reports in a timely matter
- *Assist with presentation preparations and meeting materials
- *Attend meetings and capture takeaways when requested
- *Handle all confidential/sensitive information and documentation
- *Assist with special projects and perform other duties as assigned
- *Must be available to assist with travel emergencies or other urgent issues that occur outside of normal office hours
Who You Are
About you.
You’re an organization pro, with exceptional attention to detail. You have a supreme sense of urgency, and execute that urgency with a measured, specific approach. You pride yourself in your ability to manage competing priorities. You’re calm in the chaos. You have an uncanny ability to “get stuff done” and play the never ending game of calendar Tetris.
Requirements:
- *Bachelor’s degree or equivalent experience
- *5+ years of administrative support experience required
- *Exceptional written and verbal communication skills
- *Proficiency with using a Mac, Google docs, sheets and slides
- *Experience booking travel, international travel is a plus
- *Comfortable with ambiguity and working in an ever-changing environment
- *Must be detail-oriented, highly organized and able to work independently with minimal direction/supervision
- *Ability to handle sensitive matters and exercise sound judgment, discretion, and confidentiality
- *Ability to work both independently and as part of a team
- *Proven success prioritizing work and maintaining composure in a fast-paced environment
Salary Range Disclaimer
The base salary range represents the low and high end of the Indeed salary range for this position. Actual salaries will vary depending on factors including but not limited to location, experience, and performance. The range listed is just one component of Indeed’s total compensation package for employees. Other rewards may include quarterly bonuses, Restricted Stock Units (RSUs), an open Paid Time Off policy, and many region-specific benefits.