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Holland & Knight 11 days ago
location: remoteus
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Legal Department Administrative Specialist



time type

Full time

job requisition id


We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.


The Legal Department Administrative Specialist will provide assistance to the Legal Department Administrative Manager, ensuring a high level of administrative, technical, and professional support.

Key Responsibilities Include:

  • Assist in the administration, and compliance of, various Legal Department programs and policies and procedures as directed.
  • Answer routine questions via email or telephone and/or route appropriately.
  • Organize and maintain department files and correspondence as directed.
  • Handle sensitive and confidential information, correspondence, and records in a secure manner at all times.
  • Generate and maintain various spreadsheets and reports as needed or requested.
  • Schedule calls and meetings and maintain various department calendars as directed.
  • Provide assistance to other members of the Legal Department as requested.
  • Additional administrative support responsibilities as assigned.


  • 3+ years of professional experience. Law firm experience preferred.
  • Strong computer proficiency, particularly in Microsoft Office Suite and a document management system, such as iManage.
  • Strong initiative and the ability to work independently with minimal direct supervision.
  • Ability to prioritize, adapt to change, and work on multiple projects at once.
  • Effective verbal and written communication skills, as well as strong attention to detail.
  • Ability to interact effectively with Firm personnel at all levels with a high degree of professionalism.
  • Excellent organizational skills.
  • Experience with digital workflow platform, ServiceNow, a plus.

Minimum Education:

  • Bachelor’s Degree preferred

In accordance with the New York City Human Rights Law, the Colorado Equal Pay Act, and the California Pay Transparency Law, the pay range for this position in New York City is $26.90 – $40.30 hourly, in Colorado is $23.50 – $35.30 hourly, and in California is $25.80 – $42 hourly. These ranges are specific to these three locations and may not be applicable to other locations. An inidual’s actual compensation will depend on the inidual’s qualifications and experience.

Benefits: Four weeks paid time off per year, increasing every 5 years; ten paid holidays per year; comprehensive health (PPO and HDHPs), dental and vision plans including for domestic partners; life and AD&D insurance; short and long term disability insurance; FSA or HSA for medical; dependent care FSA; AFLAC and umbrella coverage available; Employee Assistance Program; 401(k) Plan, with profit sharing components; pre-tax transit and parking program; up to 12 weeks disability/parental leave; backup child/adult care/senior care planning through Care@Work; Rethink Benefits.

Benefits may vary by position and office.

Holland & Knight is committed to hiring and retaining a erse workforce. We are proud to be an Equal Opportunity Employer, making decisions without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, protected veteran or any other protected class.

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information for Holland & Knight LLP’s privacy policies.