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EXECUTIVE ASSISTANT
at BOLD
United States (Remote)
We are seeking a proactive, self-motivated inidual to offer executive support to a SVP-level leader running a global Product Organization. Join a vibrant, cooperative work environment driving company growth. The ideal candidate is highly organized, takes initiative to get things done and excels at handling multiple projects at the same time and delivering high quality work in a timely fashion. You are also a creative problem-solver, adept at managing complex schedules and planning and executing offsite meetings smoothly. You are skilled at building relationships across the organization and can help the leadership team by executing on required administrative duties. If you thrive in a purposeful, dynamic setting with a direct impact on organizational efficiency, this role is an excellent match.
ABOUT THIS TEAM
Reporting to the SVP of Product, as the Executive Assistant, you will play a pivotal role in enabling the efficient operation of the Product ision. Your responsibilities will encompass a wide range of tasks, from managing complex schedules and overseeing communication to facilitating and sometimes executing aspects of critical projects.
WHAT YOU’LL DO
- Providing high-level administrative support to the SVP, including managing schedules, arranging meetings, handling correspondence and creating PPT or Google slides.
- Creating pivot tables in excel as needed
- Creating presentations within PPT and/or Google Slides as requested
- Assisting in the execution of key projects and initiatives, often involving cross-functional teams.
- Managing domestic and international travel arrangements, itineraries, social gatherings, and expense reports.
- Acting as a gatekeeper for the SVP, filtering and prioritizing emails and inquiries as well as handling requests from internal and external stakeholders.
- Coordinating meetings, preparing materials, and ensuring the SVP’s time aligns with their priorities.
- Handling sensitive information and maintaining the confidentiality of executive-level data.
- Demonstrating exceptional oral and written communication skills, both in interactions with colleagues and external contacts.
- Navigating a fast-paced work environment, adapting to changing schedules, and addressing impromptu tasks with poise and effectiveness.
WHAT YOU’LL NEED
- 8 or more years in administrative assistance, with 5 years preferably supporting senior executives, with a strong understanding of product-oriented work.
- Proficiency with software tools such as Microsoft Office, Google Suite, and calendar management.
- Advanced knowledge of creating pivot tables in excel.
- Advanced knowledge of creating presentations within PPT and/or Google Slides
- Experience taking meeting notes and create action items/plans for senior executives.
- Experience booking travel accommodations for senior executives & planning on/offsite meetings.
- Exceptional organizational skills, with a keen ability to prioritize tasks and pay meticulous attention to detail.
- High integrity and a proven record of maintaining the confidentiality of sensitive information.
- Self-directed, proactive, and able to take initiative while being receptive to direction.
- Flexibility to collaborate with teams and adapt to ever-changing schedules and last-minute requests.
WHAT’S GOOD TO HAVE
- BA/BS degree preferred but not required.
Under San Francisco’s Fair Chance Ordinance, qualified applicants with arrest and conviction records will be considered for the position.
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Inidual pay is based on location, transferable skills, experience, and other relevant factors. This estimated range is based on the best available market data and factors, all of which are subject to change. This position may also be eligible for a bonus and medical, dental, vision, life, short and long-term disability insurance, 401(k), paid time off, sick leave, and paid holidays, all subject to applicable plan terms.
Starting Pay Range
$75,000$104,000 USD
ABOUT BOLD
As an established global organization (17 years and counting), BOLD helps people find jobs. Our story is one of growth, success, and professional fulfillment. We create digital products that have empowered over three million people in 180 countries to build stronger resumes, cover letters, and CVs. The result of our work helps people interview confidently, finding the right job in less time. Our employees are experts, learners, contributors, and creatives.BOLD VALUES OUR POSITION AS AN EQUAL OPPORTUNITY EMPLOYER
WE VALUE, CELEBRATE, AND PROMOTE DIVERSITY AND INCLUSION. We hire based on qualifications, merit, and our business needs. We don’t discriminate regarding race, color, religion, gender, pregnancy, national origin or citizenship, ancestry, age, physical or mental disability, veteran status, sexual orientation, gender identity or expression, marital status, genetic information, or any other applicable characteristic protected by law.