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Executive Assistant

locations

USA, TX, The Woodlands

USA, Remote

time type

Full time

job requisition id

JR0079591

Job Description

Current Need

McKesson is hiring an Executive Assistant (remote with location preference in Las Colinas or the greater Houston area). The Executive Assistant will support the VP & Head of Business Development and VP of Account Management.

Position Description

The Executive Assistant will provide administrative support to the VP & Head of Business Development and VP of Account Management. Successful candidates will need to quickly learn company operations, policies, procedures, and structure. Handles details of a highly confidential nature. S/He will be expected to perform the following:

Calendar and Meeting Management

• Proactively maintain and manage schedules to optimize time and efficiency
• Actively participate in the organization, preparation, and attendance of in-person and/or virtual meetings (i.e., logistic, room setup, required materials provided pre and post meeting, refreshment needs, superb notetaking that can be synthesized into executive summaries in word or PowerPoint formats)
• Schedule and Coordinate meetings including national conferences and preparation of all meeting materials

General Administration of all communication channels, documents and reports

• Respond to communication requests promptly and professionally and deliver General Administrative Mail, Email, Documents and Reports on time, with accuracy and thorough investigation
• Create reports and/or executive summary documents at a highly professional level within Word, Excel, or PowerPoint
• Phone, Mail & Email filter incoming calls, mail and emails, and prepare appropriate responses/drafts, as required
• Heavy travel management. Coordinate all travel arrangements in a timely and cost-effective manner following policy guidelines (Hotels/restaurants/plane tickets/car reservations)
• Expense report management

Onboarding

• Proactively ensure provisioning for new team members
• Participate in onboarding for instruction on systems and processes, i.e. expense report, benefits opportunities, and basic applications

Project and Task Management

• Leads and/or facilitates multiple projects and all associated tasks.
• Engaging large cross-matrix teams across the business and outside the business.
• Provides professionally created readouts and status updates of projects up until point of completion of the project

This description is general in nature and is not intended to be an exhaustive list of all responsibilities. Other duties may be assigned as needed to meet company goals.

Minimum Requirements

6+ years’ experience providing administrative/executive support to corporate executives in a large organization

Critical Skills

• High degree of flexibility, adaptability, confidentiality, discretion, diplomacy and tact
• Ability to handle confidential information and exercise sound judgment is critical
• Strong sense of urgency
• Attention to detail produces well thought-out, professional correspondence free of grammatical and spelling errors
• Collaborative and team-based approach to problem solving
• Highly proficient with MS Office (Outlook, Word, Excel. PowerPoint, One Drive and SharePoint across devices)
• Highly proficient with Microsoft Teams, and occasional WebEx across multiple devices
• Exceptional time and task management with ability to work on multiple tasks with demanding timelines
• Event planning experience (small events)
• Strong organizational and time management skills are necessary to prioritize assignments and multi-task
• Professional, calm demeanor and presentation, with strong interpersonal skills, along with excellent verbal and written communication skills
• Proficiency in Salesforce, Tableau, Outreach.io, highly preferred

Must be authorized to work in the US. Sponsorship is not available for this position

Education

• HS Diploma, Vocational Training, Professional Certification or Equivalent
• Bachelor’s or Associates degree is preferred

Physical Requirements

• Remote work location Houston or Las Colinas area preferred
• Limited travel (less than 10%)

At McKesson, we care about the well-being of the patients and communities we serve, and that starts with caring for our people. That’s why we have a Total Rewards package that includes comprehensive benefits to support physical, mental, and financial well-being. Our Total Rewards offerings serve the different needs of our erse employee population and ensure they are the healthiest versions of themselves. For more information regarding benefits at McKesson, please click here.

As part of Total Rewards, we are proud to offer a competitive compensation package at McKesson. This is determined by several factors, including performance, experience and skills, equity, regular job market evaluations, and geographical markets. In addition to base pay, other compensation, such as an annual bonus or long-term incentive opportunities may be offered.

Our Base Pay Range for this position

$28.78 – $47.96

McKesson is an Equal Opportunity/Affirmative Action employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.Qualified applicants will not be disqualified from consideration for employment based upon criminal history.

McKesson is committed to being an Equal Employment Opportunity Employer and offers opportunities to all job seekers including job seekers with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, please contact us by sending an email to Disability_Accommodation at McKesson.com. Resumes or CVs submitted to this email box will not be accepted.