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Data Entry Assistant, HSPRS
Remote – US
Requisition ID: 1737
Reports To: Associate Director, Home Study and Post Release Services
Division: US Programs
Department: Children Services, Home Study and Post Release Services
Grade Level: 4
Salary Range: $21.36 – $28.90/hourly
FLSA & Union Status: Non-Exempt, Non-Bargaining
Introduction
Church World Service (CWS) is a not-for-profit organization working to eradicate hunger and poverty and to promote peace and justice around the world. CWS does not discriminate on the basis of race, color, national origin, sex, sexual orientation, gender identity, religion, age, disability or veteran status in employment or in the provision of services.
Primary Purpose: The Data Entry Assistant for Home Study and Post Release Services will support the work of CWS’ national program with regards to data entry and administrative support. The Assistant will serve as a key support role, and work in close coordination with the Case Processing team and Provider sites to ensure quality, timeliness, and accuracy in alignment with donor and CWS expectations. The Assistant is responsible to manage a high volume of data with time sensitive correspondence to a large network.
Essential Duties:
- Organize and upload resources to shared drive for access by national casework team
- Initiate new case creation in CWS database, ensuring accuracy and timeliness of client data
- Pull supporting documents from government database and upload to CWS database
- Organize and track new referrals in the shared HSPRS email inbox and prioritize time sensitive cases for entry into the database
- Communicate with provider sites, including case workers and case processing assistants about the status of data entry for new referrals
- Track case closures and ensure submission of final reports by the due date
- Upload final reports to government database
- Develop strong knowledge and comfort of use of various data tracking systems/databases and spreadsheets
- Assist with required donor reports by extracting and compiling data from CWS and donor database
- Other duties as assigned
Qualifications:
- Type 45 words per minute with 95% accuracy
Experience:
Minimum of 2-3 years of equivalent experience.
Skills:
- Spanish preferred but not required.
- Advanced Skills in Microsoft Office Products, including Excel, PowerPoint, and Word.
- Experience tracking large quantities of data.
- Experience in database and spread sheet management.
- Excellent data entry and data management skills.
- Excellent organizational skills.
- Strong analytical skills.
- Strong written and verbal interpersonal communication skills
- Comfortable working in a fast-paced environment while managing competing priorities.
- Ability to work in a multi-cultural environment.
- Commitment to ersity, equity, inclusion, and willingness to support CWS’ Platform on Racial Justice as a CWS employee.
Education & Certifications:
Associates degree required.
Special Requirements:
- CWS’ U.S. COVID-19 Vaccination Policy requires all new staff to provide proof of COVID-19 vaccination as soon as reasonable, no longer than 60 days of employment. Any employee who is pregnant, who is nursing, who has a disability, or who has a medical condition that prevents them from safe vaccination, or who rejects vaccination because of sincerely held religious beliefs, may contact the CWS Benefits Administrator to request reasonable accommodation as defined by the Equal Employment Opportunity Commission (EEOC).
- Able to sit for an extended period in an office setting. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential job functions.
- English proficiency required; Spanish proficiency strongly preferred.
- Remote position must have access to reliable internet.
- Must be in close proximity to airport
- Standard work hours with occasional evening or weekend assignments
- Occasional travel may be required to attend inperson meetings, conferences, and events
- Successfully pass PREA (Prison Rape Elimination Act), FBI and Child Abuse and Neglect Checks.
CWS offers a competitive benefits package that includes:
- 403 (b) Retirement Plan
- Medical, Dental and Vision Insurance
- Paid Time Off
- Life Insurance and AD&D
- Long Term and Short-Term Disability
- Employee Assistance Program (EAP)
- Health Savings Account
- Flexible Spending Accounts
- $250 professional development stipend (also can be applied to relevant professional licensure)