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Executive Administrator to the CEO (Remote, Bilingual)
- Position Title: Executive Administrator to the CEO
- Reports to: CEO/President
- Position Status: Full Time, Exempt
- Position Location: Remote
- Salary: $85,000
ABOUT US
Global Greengrants Fund (GGF) is a Colorado-based public charity that mobilizes resources to communities worldwide to protect our shared planet and work toward an equitable world. We power grassroots change by trusting local people to advance solutions and strategies that best fit their needs while providing them the resources to make their ideas a reality. Our vast global network reaches deep into communities to find innovative, effective, outside-the-box solutions that protect the planet and the rights of people. Together with our erse community of people on the frontlines and our supporters, since 1993 we have made over 15,000 grants in 168 countries, mobilizing more than $100 million to support the work of local groups.
2022 is a year of exciting work-culture evolution and growth at GGF, as we embark on a transformative strategic journey to re-imagine what working at our global organization looks and feels like. Our vision is moving us toward reduced hierarchy, decentralization, and more collaborative and self-organized ways of working.
Join us! We are seeking new team members to be a force for change as we collectively reinvent how we work while helping our activists take on the world’s most pressing environmental and social justice challenges.
GGF is committed to being a erse, inclusive organization and workforce that fully represents the world we want to see. People of color and others who identify as nonwhite, people with disabilities, members of the LGBTQIA+ community, and other members of historically oppressed communities are encouraged to apply for this role.
POSITION OVERVIEW
The Executive Administrator to the CEO works closely with the CEO/President as their trusted strategic partner and advisor who also has administrative responsibilities. They build strong relationships across the organization and GGF’s network, to help influence outcomes and maintain momentum of the CEO’s agenda. They ensure the CEO is organized, prepared, and focuses their time on strategic priorities.
The Executive Administrator to the CEO is adept at internal and external communications and regularly provides research, reports, data, and insights to the CEO. They contribute to the organizational conversation as a thought partner, challenging ideas and offering erse perspectives.
The Executive Administrator to the CEO thrives in a demanding environment amidst numerous conflicting priorities. They navigate ambiguity, shift gears comfortably, can decide and act without having the entire picture, and comfortably embrace risk and uncertainty.
This role does not have any direct managerial responsibilities however is a highly visible partner to GGF’s Leadership Team, Board, and colleagues.
The Executive Administrator to the CEO will work remotely and must be available to the CEO during business hours in Mountain and Central Standard Time. Travel for training and organizational meetings occasionally.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Organize and leverage CEO’s time effectively, drive and oversee strategic calendaring; handle and maintain detailed meeting coordination. Oversees Scheduling Assistant.
- Maintain quality control over information and communications to reduce reactivity; anticipate the needs of the CEO and work to solve problems before they occur.
- Expertly triage requests for the CEO’s time and serve as a gatekeeper while ensuring proper access to the executive office.
- Manage research and advance planning for the CEO.
- Identify and manage priorities and critical issues that require the attention of the CEO, including through monitoring the CEO’s email.
- Provide exceptional written/verbal communication in English and Latin-American Spanish and can communicate in the CEO’s “written voice” when composing email correspondence on their behalf.
- Liaise with the Board of Directors and other stakeholders in a professional, tactful, collaborative manner.
- Provide and require impeccable confidentiality, ethics, and integrity in all activities.
- Support internal and external communications.
- Understand Nonprofit organization operations including finance, grant process, auditing, donor relations, and basic Human Resources functions.
- Contribute to planning of meetings, company retreats, conferences, and other special events.
REQUIRED QUALIFICATIONS/LIVED EXPERIENCE
- Bilingual written and spoken fluency in English and Latin-American Spanish.
- Experience as a Chief of Staff, Executive Assistant, or similar administrative, high-visibility role.
- Experience in a nonprofit organization, including interaction with Board of Directors and donors.
- Deep understanding of social & environmental issues facing the Global South.
- Ability to embrace, support, and integrate GGF’s values and principles. Promote and demonstrate GGF’S commitment to justice, equity, ersity, and inclusion.
- Strong proficiency in MS Office, communication systems, databases, Blackbaud preferred.
- Experience researching an array of topics and translating into succinct, relevant reporting and communication.
- Bachelor’s degree in related field or equivalent professional or lived experience.
LOCATION/AVAILABILITY REQUIREMENTS
Remote work with a flexible schedule. Can work globally, preferably in the Americas. Must be available to the CEO during business hours in Mountain and Central Standard Time.BENEFITS
- Health, dental, and vision insurance coverage for you and your family (if applicable)
- 403b retirement plan, life insurance, flexible spending plan
- 11 paid holidays, sick time, and vacation at an accrual rate of 10 days per year for the first year
COMPENSATION – REMOTE WORKERS
- Salary is $85,000 for an employee based in the U.S., or regional-equivalent salary if employee based outside of the US
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. To successfully perform the job, iniduals must be able to satisfactorily perform each essential duty. Reasonable accommodations may be made to enable iniduals with disabilities to perform essential functions.