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Talent Assistant

at Whalar

USA (Remote)

Job Title: Talent Assistant

Work Location: USA (Remote)

Start Date: ASAP

Recently named Adweek Creator Agency of the Year, Whalar is a global, award-winning creator commerce company that works closely with today’s biggest brands, content creators, and world-leading social platforms to deliver innovative and creative content. We differentiate ourselves by our unique capabilities, including proprietary technology, brand partnership expertise, brilliant creator talent management, and dedicated Web3 innovation practice.

We believe this is a rare chance to join a truly special team and to help us shape the future of a highly respected, growth-oriented business that is committed to doing well by doing good.

About the role:

As an Assistant to Talent Managers, you will play a crucial role in supporting and assisting the managers in their day-to-day operations. Your primary responsibilities will include administrative tasks such as scheduling meetings, managing calendars, preparing reports and presentations, coordinating travel arrangements, and assisting with various projects. You will also be responsible for maintaining the company’s talent database, conducting research on industry trends and talent, and providing excellent customer service to clients and team members alike. The ideal candidate should possess excellent organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.

Here’s what you’ll do day-to-day:

• Preparing case studies for brand partners
• Managing talent diaries and travel logistics
• Completing weekly reporting for talent
• Overseeing talent press and media requests
• Managing talent event invites
• Inbox management
• Update and manage Whalar platform for stars and talent databases
• Staff travel and hotel bookings
• Compiling material for showreels and working with managers to compose them
• Ordering Christmas presents and sending out birthday cards, etc, for clients
• Handling charity / fan mail requests
• Liaising with Finance re raising invoices and general Talent payments
• Occasional attendance at events/shoots with Talent
• Dealing with any other ad hoc duties that might be required for example arranging internal/external meetings

Here’s what we’re looking for:

• Experience within Media or the Entertainment Industry is preferable
• The handling of sensitive information, discretion is of the utmost importance
• Excellent organization and administration skills
• Ability to communicate at all levels both in written and verbal form
• Proactive and forward thinking; able to use own initiative
• Professional approach
• Positive and can do attitude with plenty of energy and enthusiasm

The salary range for this role is $50,000 + benefits + bonus

Our values:

Our people are our superpower. At Whalar, ersity, equity, inclusion, and accessibility are at the core of who we are. We are deeply committed to reflecting on the unique journeys, authentic voices, and perspectives of our people, our creators, and the communities they represent. Our hope is to impact accessibility beyond compliance and help break societal stigmas and stereotypes. We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our company stronger. If you share our values and our enthusiasm for everything creator, we want to meet you, and we encourage you to apply.

The perks:

Whalar is a remote-first working environment, providing our employees with the flexibility to be their most creative and successful versions of themselves. Whalar is located across 18 states in the US and 6 countries including offices in London and Malaga, Spain. Whalar provides flexible benefits and collaborative work environments/experiences, empowering employees to work productively in a setting that best and uniquely suits their needs.

• Company-wide yearly bonus
• Medical, Dental, Vision
• 25 days of PTO + Sick days + Winter break
• Retirement planning with employer match
• Monthly phone/internet reimbursement
• Professional development stipend
• Home office allowance
• Fertility benefits
• 16 weeks of paid parental leave
• Calm App subscription (Add up to 4 dependents)
• Fwrd personal development App subscription
• Volunteer Days
• Identity theft protection & Legal assistance
• Life & Disability Insurance
• Pet Insurance
• Social Programs
• 4.5 day work week

Whalar provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Equal opportunity extends to all aspects of the employment relationship, including hiring, promotions, training, working conditions, compensation, and benefits.