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Administrative Assistant, Programs & Workplace Initiatives
Full TimeClerical
NY, New York, NY, US
Remote US
Position Summary:
The American Foundation for Suicide Prevention seeks an Administrative Assistant to support and coordinate administrative activities related to the Programs & Workplace Initiatives Department, including the Interactive Screening Program (ISP).
The ideal candidate will be extremely detail-oriented, highly organized, methodical, efficient, and able to prioritize competing tasks. The ideal candidate will take initiative and anticipate needs, as well as display professionalism, critical-thinking and willingness to learn. This position is part of a dynamic dedicated staff team who are driven by the desire to support people in need.
This position is mostly remote with occasional in-person meetings at AFSP’s NYC Office. If located in New York City area, in-person meetings will occur 1-2 times a month at times mutually agreed upon. If not located in New York City, in-person meetings will occur quarterly at times mutually agreed upon.
Responsibilities:
- Coordinate and provide administrative support for multiple aspects of the Interactive Screening Program, including: processing online inquiries and interest forms; collecting and tracking information for current client base; creating administrative and financial transaction reports based on collected data
- Oversee maintenance of client management system, including contracting and invoicing documentation and client requests from initial interest, onboarding and ongoing support
- Support and coordinate work flow for the ISP team including meeting scheduling and taking meeting minutes, and helping to manage project timelines and deadline compliance
- Support regular updates to content for communications, departmental web pages, and documents as needed based on input from department leadership
- Other duties as assigned
Education, Skills and Requirements:
- Bachelor’s degree in relevant social or behavioral science preferred
- 13 years’ experience includes work experience and/or relevant internships
- Strong computer and technical skills, including full MS Office Programs Suite
- Highly organized with attention to detail and excellent followthrough on tasks
- Familiarity with webbased survey or data platforms and client relationship management software
- Outstanding interpersonal skills and ability to communicate effectively by phone and email
- Comfortable working with spreadsheets and managing large amounts of data/information
- Highly motivated inidual with ability to work in fast and dynamic work environment
- Comfortable in managing and tracking multiple projects and goals
- Demonstrated writing ability
Salary and Benefits:
- 48,500-50K dependent upon experience
- 22 PTO (vacation, sick, wellness and personal days) your first year of employment (5 additional days 2nd year)
- Medical Expenses Reimbursement Plan
- 10% employer retirement contribution after 2 years of employment
- Flexible Summer Fridays