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Meeting & Events Manager

Remote

About SpringWorks Therapeutics

SpringWorks is a clinical-stage biopharmaceutical company applying a precision medicine approach to acquiring, developing and commercializing life-changing medicines for patients living with severe rare diseases and cancer. SpringWorks has a differentiated targeted oncology pipeline spanning solid tumors and hematological cancers, including two late-stage clinical trials in rare tumor types as well as several programs addressing highly prevalent, genetically defined cancers. SpringWorks’ strategic approach and operational excellence in clinical development have enabled it to rapidly advance its two lead product candidates into late-stage clinical trials while simultaneously entering into multiple shared-value partnerships with innovators in industry and academia to unlock the full potential for its portfolio and create more solutions for patients with cancer.

We give it our all every day because we believe in the power of targeted oncology to help people with cancer. If you recognize yourself in us, then we’d like to meet you. The answers are waiting and we need your help finding them.

About the Role:

The Meeting & Events Manager reports to the Director of Commercial Operations and serves as the operational lead for all meetings and events in the Commercial Organization. This inidual is accountable to establish operational objectives, plan and execute operations, and manage all third-party suppliers for meeting & events operations and logistics for: advisory boards, plan of action (POA) meetings, national sales meetings, training meetings, speaker programs, and conferences. This inidual also holds accountability for handling end to end exhibit development and operations for conferences and plays an important part in the curation of the employee and customer experience.

Duties & Responsibilities:

• Handle end to end venue sourcing (e.g., conduct site visits, source venues according to specification, negotiate contracts, plan menus, prepare banquet event orders, plan AV/Production needs)
• Manage the development and production of all meeting-related content (e.g., timeline creation, development of agenda and logistics communications, print/distribution of invitations, confirmations, meeting packets, onsite materials)
• Plan and manage all registration and travel demand associated with the meetings & events (e.g., flights, housing selection, ground transportation, registration, tracking)
• Manage exhibit development, including oversight of exhibit suppliers, coordination of committee & functional reviews and approvals
• Oversee on-demand/supplemental suppliers for meeting planning, coordination, and on-site support, speaker bureau logistics, and others as required
• Build, monitor, and maintain accurate meeting and events KPIs & budgets, including accrual tracking & reporting; consistently thinking creatively to contain costs
• Manage all compliance reporting pre and post meeting as required (e.g., FCPA, Meal Caps, State Laws and TOV reporting)
• Travel on-site to manage staff and execution of plan when required
• Constantly strive for continuous improvement of M&E processes, procedures, and tools
• Provide unparalleled consultative service to meeting owners and attendees

Qualifications:

Education:

• Bachelor’s Degree preferred

Experience:

• 3+ years relevant experience managing operations (preference in biotech/pharma company)
• 1+ years meeting planning and organization, pharmaceutical/biotech meetings preferred

Skills:

Technical:

• Organized and possesses superior attention to detail
• Ability to multi-task, prioritize workload and meet deadlines
• Exceptional problem-solving skills
• Strong administrative and computer skills (e.g., database management, phone support, email)
• Moderate to Advanced User of Microsoft Office Suite, CVENT, ContractSafe, and DocuSign

Leadership:

• Consultative and service-oriented approach when engaging with colleagues

Communication:

• Excellent written and verbal communication
• Objective and partner-oriented communication style when engaging with service providers

Other:

• Calm under pressure
• Work well in a collaborative environment
• Moderate to extensive travel is required and may involve weekends from time to time
• In-office days prior to live meeting dates for shipping/meeting material preparation
• Some lifting (e.g., boxes of meeting materials)

Actual pay will be determined based on experience, qualifications, and other job-related factors permitted by law. A discretionary annual bonus may be available based on inidual and Company performance.

We also offer a comprehensive benefits package for our team of SpringWorkers and their families, including competitive compensation, annual cash bonuses and equity grants, 401K matching, fully covered medical, dental, and vision plans, and a full week of holiday break at year end. It’s the right thing to do and helps us be healthy, happy, and at our best for the people who need us.

At SpringWorks, we believe in fostering a culture of belonging. Our Employee Resource Group’s (ERG) mission is to boldly live the SpringWorks values, provide resources, and deeply engage SpringWorkers and the communities we serve to foster a culture of belonging. Ensuring ersity, equity, and inclusion are integral to our organization’s DNA.

SpringWorks is an equal employment opportunity employer that is strongly committed to equal employment opportunities for all iniduals. The Company does not discriminate in employment opportunities or practices on the basis of actual or perceived sex (including pregnancy, childbirth, breast feeding or related medical conditions), gender, gender identity or gender expression, sexual orientation, partnership status, marital status, familial status, pregnancy status, race, color, national origin, ancestry, religion, religious creed, age, alienage or citizenship status, veteran status, military status, physical or mental disability, past or present history of mental disorder, medical condition, AIDS/HIV status, sickle cell or hemoglobin C trait, genetic predisposition, genetic information, protected medical leaves, domestic violence victim status, sex offense or stalking victim status, political affiliation and any and all other characteristics or categories protected by applicable federal, state or local laws.

This Equal Employment Opportunity Policy applies to all aspects of employment, including, without limitation, recruitment, hiring, placement, job assignment, promotion, termination, transfer, leaves of absence, compensation, discipline, and access to benefits and training. Any violation of this Policy will result in disciplinary action up to and including termination of employment.