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Administrative Project Coordinator – People and Culture Team

United States, United States

POSITION SUMMARY

The People + Culture (P+C) Administrative Project Coordinator at Trust for Public Land (TPL) provides project coordination and management and high-level administrative support for the P+C Team.

P+C is responsible for connecting all TPLers to the mission, strategy, values, and each other, as well as producing policies and practices that deliver a compelling workplace and culture. Practices cover the entire employee life cycle, including recruiting, hiring, onboarding, rewarding, developing, and transitioning employees. This vital role includes managing, monitoring, and reporting projects to ensure deadlines are met and communicated.

In addition to project management, this role includes calendar management, budget management, supporting communications and interactions with staff and external stakeholders, meeting scheduling and planning, and general administrative duties. The ideal candidate will bring strong organizational and problem-solving skills to the P+C team.

WHO WE ARE

At TPL, we’re a team of outdoor advocates who believe in connecting everyone to the outdoors. As an ethos, we believe access to the outdoors is a fundamental human need and essential to our health and well-being. We’re committed to creating more places that bring us outside—parks, trails, playgrounds, and public lands—and making them available and welcoming to everyone, everywhere, regardless of ZIP code. We also understand that land has meaning; it tells the story of our history. That’s why, through our Black History and Culture initiative, we’re working to preserve sites that more fully represent the Black American experience; and we’re an ally and partner to Tribal and Indigenous communities, working in partnership to reconnect them with their ancestral lands. One hundred million people, including 28 million children, don’t have nearby access to a park within ten minutes of their home. We’re determined to change this outdoor equity gap–and as a result, nine million people and counting now have access because of our work. We have miles to go and a plan to get there. We’re inclusive change-makers who believe in connecting everyone to the outdoors. We inspire by paving the way forward and strengthening our connection to nature. Join us!

WHO YOU ARE

You believe access to the outdoors is a fundamental human need–not a luxury for just a few. When you hear about the outdoor equity gap, you want to roll up your sleeves and fix that. If you’re convinced that smiles get wider outdoors and that nature is vital to our health and well-being, then you’ll fit right in with our TPL team. We’re seeking iniduals whose resolve is strengthened when met with injustices and challenges. We’re looking for people who are united in the conviction that experiences in nature build relationships and keep us healthy. Since 1972, we’ve grown into a community that’s rooted in our five shared values: belonging, creativity, collaboration, impact, and hope. Is your personal passion to ensure that more people can connect to the outdoors, ensuring healthy communities for generations to come? If so, join us!

You are a curiosity-driven, highly organized, and proactive team player. Your superpower is creating structure, managing complex workstreams, and problem-solving. You know how to distill complexity, and you pride yourself on helping make things happen. You excel in highly collaborative roles, working with teammates, leadership, and internal partners to deliver as expected and keep others informed. You have a passion for people and culture and an interest in developing or deepening your knowledge of HR, DEI, and Internal Communications.

WHAT YOU WILL DO:

Project Management & Canopy (Intranet) Maintenance (50%)

• Create and manage the department’s operational calendar, allowing for visibility and proactive planning; includes annual activities (e.g., performance reviews, open enrollment) and other prioritized initiatives
• Prepare agendas, pre-reads, and summaries for P+C team meetings
• Produce monthly dashboards for sharing during executive meetings
• Create and publish the P+C timeline to help all staff anticipate and plan for key events
• Evaluate potential problems, risks, and roadblocks and develop solutions
• Coordinate, track, and report the successful completion of action items
• Manage the administrative aspects of the organization’s intranet (Canopy), supporting the Director, Internal Communications & Engagement
• Assist the Director of Equity & Belonging with the creation and monitoring of the DEI dashboard
• Participate in team meetings; create and distribute agendas and meeting summaries
• Maintain onboarding process and scheduling, including CEO listening sessions
• Assist with the preparation of speaking engagements; research, gather materials, and produce PowerPoint presentations

Administrative Support (50%)

• Pay invoices and monitor the P+C budget
• Coordinate and manage the SVP’s calendar and activities
• Determine what requests, circumstances, issues, communications, and/or decisions require the personal attention of the SVP and what should be referred to other members of the P+C team
• Manage administrative tasks, including timesheets and travel expense reimbursements
• Arrange webinars and calls and in-person meetings, including All Staff meetings and other internal events
• Support the P+C team as directed

Qualifications

• Minimum three years’ experience in program and organization support, with experience in project coordination and management
• Ability to maintain confidentiality with a high degree of self-direction and flexibility, especially with respect to taking the initiative, prioritizing multiple tasks, and using good judgment to resolve problems
• Demonstrated ability to work well with others across a erse array of internal and external stakeholders.
• Project management experience and time-management skills for juggling numerous time-sensitive projects simultaneously. Being familiar with project management software is also an asset
• Excellent organizational abilities, attention to detail, promptness, and dependability
• Strong written and verbal communication skills
• Computer proficiency in Microsoft Word, Excel and PowerPoint is required, plus proficiency in web research tools

We know some great candidates will not fit everything we have described above, or who have important skills we have not considered. If that’s you, do not hesitate to apply and tell us about yourself.

Compensation

As a full-time, non-exempt employee, you will be eligible for The Trust for Public Land’s comprehensive benefits program, which includes medical, dental, and vision insurance, three weeks of vacation in your first year, plus 15 holidays, a paid one-week winter break, and a 403(b) retirement plan, currently with a 7% company matching. We offer competitive salaries commensurate with experience; the range for this position is $57,000 to $62,000 annually.