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Executive Administrative Assistant II – Remote
irvine, california(remote)
$22 – $23 per hour
contract
high school
work hours: 8am to 5pm
category computer and mathematical occupations
reference 1009966
Job summary:
Location: 100% remote that can work in CENTRAL time zone
Duration: Open ended w2 contract/full time hours
Shift: M-F 9-6 CST
Are you an organized, detail-oriented inidual with exceptional communication skills? Are you passionate about helping others and thrive in a fast-paced environment? We are seeking an administrative assistant to join our team and support by creating, managing, and maintaining meetings and calendar.
As an administrative assistant, you will be responsible for coordinating meetings, responding to requests, resolving scheduling conflicts, and providing exceptional customer service to our managers and clients. If you have a proven track record of exceeding expectations, are an excellent problem-solver, and enjoy multitasking, we want you to apply for this exciting opportunity today!
Responsibilities:
- Respond to meeting requests
- Sending/Responding to meeting polls
- Coordinate Reserving rooms, on-site food and beverages or other in person requests.
- Handle and resolve scheduling conflicts with meeting participants
- Processing external visitor requests
- Providing visitors with Guest Wi-Fi connectivity procedures/information
- Coordinate visitor arrival with local Client Admin
- Maintain exceptional interpersonal, written, and verbal communication with managers and client admin
- Conduct all business in a professional and ethical manner
- And any other additional ad-hoc scheduling support as needed and when required
Job Requirements
- Must have reliable internet connection
- Quiet room to work from
- USC
Desired Skills & Experience
- strong customer service skills and ability to interact with all levels of management and staff.
- strong organizational skills and attention to detail
- Experience with Outlook 365 and calendar management
- Experience with Concur or similar expense management software
- Knowledge of travel booking and itinerary management
- Excellent verbal and written communication skills
- Ability to multitask and prioritize effectively
- strong time management skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Experience in a corporate environment supporting senior level managers
- strong work ethic and ability to maintain confidentiality
- Ability to work independently and as part of a team
- strong customer service skills and ability to interact with all levels of management and staff.
Qualifications:
- Experience level: Experienced
- Minimum 3 years of experience
- Education: High School
Skills:
- Administrative (2 years of experience is required)
- Administrative
Pay offered to a successful candidate will be based on several factors including the candidate’s education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).