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Executive Assistant

Location Remote

Type Full time

Department Office of the CEO

Overview

As the Executive Assistant to our Chief Product Officer and Chief People and Legal Officer, you’ll be supporting and driving a variety of initiatives that will enable your leaders and their teams to do their best work.

At Vanta, our mission is to secure the internet and protect consumer data. We believe that security should be monitored and verified continuously, and we empower companies to practice better security and prove it with ease. Vanta has a kind and talented team, and while some have prior security experience, many have been successful at Vanta without it.

We’re looking for a team member to support our Chief Product Officer and Chief People and Legal Officer! You will not only directly partner with these two leaders, but also be a support for their broader departments.

Our ideal candidate is a passionate self-starter who thrives in a fast-paced environment, who can manage and prioritize multiple initiatives and tasks, and help build an engaging environment for all. Central or East Coast time zones are preferred.

What you’ll do as an Executive Assistant at Vanta:

• Be a trusted partner to our Chief Product Officer and Chief People and Legal Officer, providing administrative and strategic support on a day to day basis
• Act as a gatekeeper for your leaders, managing calendar and scheduling meetings according to your leader’s priorities
• Regularly review operating practices and meeting cadencies, and propose and implement improvements
• Plan and execute department level offsites, meetings and event
• Coordinate travel and related accommodations for your leaders
• Create and manage expenses for your leaders and any department and team events
• Manage and drive special projects as needed for your leaders and department
• Work closely with other executive assistants to ensure the C-team is staying coordinated on leadership meetings and action items

How to be successful in this role:

• 4+ years, with at least 2 years working with a VP-level leader in any sized business OR a Director-level in a global business
• Be a self-starter that is comfortable with taking on multiple work streams and priorities
• Have excellent organizational, prioritization and problem solving skills
• Ability to think on your feet, and shift to changing needs and priorities
• Demonstrate strong written and verbal communication skills, including confidently communicating to stakeholders across the organization
• Be a strong team player and hold yourself to a high standard of work performance
• High level of confidentiality and treats sensitive situations with good judgment

Pay Range: $87,000 – $102,000; If you are offered the position, your offer amount will be based on your experience.

What you can expect as a Vantan:

• Industry-Competitive Salary and Equity
• 100% covered Medical, Dental, and Vision Benefits with Dependents Coverage
• 16 Weeks Fully Paid Parental Leave for All New Parents (Moms, Dads, Adoptive, Foster)
• Health & Wellness Stipend
• Remote Workspace Stipend
• 401(k) Matching Plan
• Flexible Work Hours and Location
• Open & Encouraged PTO Policy
• 9 Company Paid Holidays
• Free Memberships to Online Wellness Platforms (One Medical, Ginger, Headspace, and more!)
• Virtual Team Building Activities, Lunch and Learns, and other Company-Wide Events
• Offices in SF and NYC with Hubs of Vantans forming across the US, including but not limited to, Seattle, Austin, Indianapolis, LA, Boston, and more!

Travel Coordinator

Job ID: 53974 Location: All International

Full/Part Time: Full-Time Regular/Temporary: Regular Office Location: Arlington, Virginia, USA

This fully remote position is open to all locations within the Western Hemisphere where TNC is registered to work. These countries will include the following:

• Argentina, Belize, Brazil, Chile, Colombia, Guatemala, Mexico, Peru, the United States, and Canada (Alberta, Ontario, and Northwest Territories only).

Who We Are

The mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the world’s toughest environmental challenges so that people and nature can thrive. Our work is guided by our values, which include a commitment to ersity and respect for people, communities, and cultures. From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC. Want to know more? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.

One of TNC’s primary goals is to cultivate an inclusive work environment so that employees around the globe have a sense of belonging and feel that their unique contributions are valued. We know we’ll only achieve our mission by hiring and engaging a erse staff that reflects the communities in which we work. Recognizing that people bring talent and skills that have been developed outside the scope of a job, we take a holistic approach to recruitment that considers life experience in addition to the professional requirements listed in our postings. Please apply we’d love to hear from you. To quote a popular saying at TNC, you’ll join for the mission, and you’ll stay for the people.

What We Can Achieve Together

The Travel Coordinator will work as part of the travel team coordinating tasks related to one or more functional activities, such as travel related support, procurement, and assisting our Business Units (BUs) with using approved platforms and services for meetings & special events management. They will report to the Global Travel Manager and will work with multiple teams, such as Sustainability, Safety and Finance.

The Travel Coordinator will work towards meeting the strategic priorities of the travel program by implementing tactics for approved plans and completing day-to-day tasks and activities. They may be responsible for travel planning and coordination support, policy compliance, vendor management, reporting & analysis and, communications. They will respond to inquiries about TNC’s travel program activities & procedures, create program materials, and draft correspondence. They will be well versed in the systems and resources utilized by the team to execute assigned tasks. They will maintain, track and research data, produce and review reports, and perform program analysis. The coordinator will support and provide targeted training related to the functional area of the Global Travel Program. They will implement approved processes and practices to improve effectiveness. They will communicate or distribute information of our travel program to assist staff in making decisions, solving problems, and improving workflow.

Responsibilities & Scope

• Work within scope of program’s strategic goals.
• Act independently on assigned tasks and exercise independent judgment based on analysis and experience, referring difficult questions and unusual problems to supervisor.
• Coordinate projects with several variables, working within a defined timeline and budget.
• Demonstrate sensitivity in handling confidential information.
• Perform non-routine analysis, research, and follow-through.
• Ensure compliance with Conservancy policies and procedures, and external requirements.
• Financial responsibility includes purchasing, processing invoices, contracting with vendors, and assisting with budget preparation.
• May function as a resource to others to solve problems and act in supervisor’s stead when instructed.
• Provide input through project teams for the improvement of existing programs.
• Travel and work flexible hours as needed.
• or physical exertion and/or strain; and
• Work is ersified and may not always fall under established practices and guidelines.
• May train administrative or volunteer staff on TNC’s global travel program.

We’re Looking for You

Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day. We’re looking for someone with strong experience in leading a erse, multi-disciplinary team.

The ideal candidate should have exceptional communication and collaboration skills and experience with global travel experience, designing, organizing, and coordinating complex projects. This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team!

The ideal candidate will have all or some of these qualifications. If you don’t have all of them, please apply anyway and tell us about your skills and experience:

• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
• Ability to analyze information for the purpose of coordinating and planning activities and solving problems.
• Ability to use existing technology to achieve desired results.
• Excellent customer service skills and focus.
• Experience interpreting guidelines to achieve desired results.
• Knowledge of current trends in specific field; and/or
• Strong organization skills, accuracy, and attention to detail.
• Relevant certification in travel management or a related field.
• Experience in a non-profit organization or a similar environment.

What You’ll Bring

• Bachelor’s degree in business administration, hospitality management, tourism management, or similar, and 2 years related experience or equivalent combination.
• Experience coordinating travel administrative processes.
• Experience generating reports and interpreting data.
• Experience in business writing, editing, and proofreading.
• Experience organizing time and managing erse activities to meet deadlines; and
• Experience working across teams and communicating with a wide range of people.

What We Bring

Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our erse staff and partners, we impact conservation around the world!

TNC offers competitive and comprehensive benefits packages tailored to the inidual countries where we work. These may include health care benefits, retirement benefits, parental leave, paid time off, life insurance, and disability coverage as well as an employee assistance program and other life and well-being benefits.

We’re proud to offer a flexible work environment that supports the health and well-being of the people we employ.

Salary Information

Expected salary ranges will be provided to candidates upon initial screening outreach. Salary ranges are based on geographic location of the city, state, and country that the candidate will work from, commensurate with experience.

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to ersity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of erse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.

TNC is committed to offering accommodations for qualified iniduals with disabilities and disabled veterans in our job application process.

An attractive salary and benefits package is part of TNC’s value proposition to our employees. TNC strives to provide competitive pay and bases salaries on the geographic location of the role committing to being equitable across groups and providing hiring salary ranges when possible.

Since we support flexible and remote work for our employees, many positions have a flexible location within countries where we’re registered as a Non-government Organization and established as an employer. This may mean we’re unable to provide a hiring salary range in the posting for some of our positions. However, candidates invited to be part of our interview process will be provided their location specific range upon request.

Executive Assistant

Remote

Headway is building a new mental healthcare system that everyone can access. We make it easy for people to find quality in-network mental health care by removing historic barriers faced by mental health providers, payers, and patients.

1 in 4 people in the US have a treatable mental health condition, but the vast majority do not get the care they need. The primary reason is cost: the majority of therapists do not accept insurance, meaning paying for therapy is prohibitively expensive for prospective patients. This is where we got our start Headway has built the first software-enabled network of therapists who accept health insurance, making it easy for therapists to grow their practices, and possible for patients to find quality care they can afford.

We launched in April of 2019 and are now powering 400,000+ appointments per month. To scale our vision, we’ve raised over $100 million in funding from a16z, Thrive, Accel, and Google Ventures.

Join us, and make an impact

We are hiring an Executive Assistant to partner directly with three executive team members, responsible for our provider sales, payer partnerships, and business operations. In this dynamic, high-visibility role, you will drive efficiency and productivity for our executive leadership team, ensuring the expansive org operates with utmost effectiveness. The ideal candidate is passionate about executive operations and understands the invaluable asset of this role to a rapidly growing company.

You will:

• Directly own the calendar of 3 executive team members, liaising with critical internal and external stakeholders
• Critically prioritize their time and work with internal and external stakeholders with frequently complex schedules
• Support recruiting activities, communicating directly with high-priority candidates and collaborating with the Talent Coordinators on interview scheduling
• Support the planning of wide-scale org events, including team onsites, culture building activities
• Manage the org operating cadence, such as Org All Hands, regular Leadership Syncs

You will love this role if:

• You have 5+ years of experience supporting executives in a fast-paced, high growth environment
• You are a self starter who can seamlessly create structure out of ambiguity
• You are an excellent written and verbal communicator who can navigate complex, multi-stakeholder coordination
• You are operationally excellent and a detail oriented organizer with experience in organizing wide-scale events
• You are composed in high-pressure situations and exercise high levels of discretion in your interactions
• You are proficient in Google Productivity Suite and MacOS system
• You are motivated by our mission to rewire mental healthcare to access and affordability
• You are excited at the opportunity to make this role your own

We believe a team’s strength is in its people, and we cannot achieve this mission without a team that reflects the ersity of this problem – across race, ethnicity, gender, sexuality, age, national origin, religion, family status, disability, military status, and experience.

Headway employees work remotely across the US, with the option to work from our NYC HQ.

Headway is committed to the full inclusion of all qualified iniduals. As part of this commitment, Headway will ensure that persons with disabilities are provided with reasonable accommodations.

Executive Administrative Assistant (Claims)

Primary Location: Dover, NH, US

Company: Lincoln Financial

Alternate Locations: Work from Home; Atlanta, GA (Georgia); Boston, MA (Massachusetts); Charlotte, NC (North Carolina); Dover, NH (New Hampshire); Omaha, NE (Nebraska); Phoenix, AZ (Arizona)

Work Arrangement:

Remote : Work at home employee residing outside of a commutable distance to an office location.

Relocation assistance: is not available for this opportunity.

Requisition #: 72271

The Role at a Glance

The Executive Administrative Assistant position will perform and deliver on routine assignments for the Group Benefit Claims leaders. You will provide a full range of administrative support such as calendar scheduling, email communications, travel reimbursement, meeting planning and various other administrative tasks.

What you’ll be doing

• Communicates and coordinates instructions and communications with various departments and/or internal/external stakeholders.
• Prepares assigned Claims meetings by creating, gather, and/or organizing material, identifying key questions to be prepared to answer and preparing reference material in an effective structure.
• Prepares reports and presentations including preparing special reports through conducting research to add value to material and/or gathering and summarizing information and/or data.
• Proofreads complex documents, presentation and reports for grammatical and typographical errors.
• Helps with managing calendars, schedule meetings, conferences and appointments
• Arranges and coordinates travel including preparing itineraries and processing expense reports.
• Plans, organizes, and facilitates special projects requested by Claims leaders.
• Plans and coordinates special events as needed.
• Processes invoices for prompt payment as needed.
• Supports and promotes change management and/or departmental/enterprise initiatives within.
• Shares a erse range of knowledge and information and/or enables less experienced team members to perform their assignments.
• Performs a erse range of tasks/transactions related to common programs and services by directly applying expanded knowledge obtained from the role in increasingly more complex situations.

What we’re looking for

Must Haves

• High School diploma or GED or minimum Associate degree in lieu of required experience.
• 3 – 5+ Years of clerical and/or administrative support experience in a complex corporate environment supporting senior and/or executive management aligned with the responsibilities for this position
• Demonstrates the ability to use sound judgment and discretion regarding confidential information.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

What’s it like to work here?

At Lincoln Financial Group, we love what we do. We make meaningful contributions each and every day to empower our customers to take charge of their lives. Working alongside dedicated and talented colleagues, we build fulfilling careers and stronger communities through a company that values our unique perspectives, insights and contributions and invests in programs that empower each of us to take charge of our own future.

What’s in it for YOU:

• A clearly defined career framework to help you successfully manage your career
• Leadership development and virtual training opportunities
• PTO/parental leave
• Competitive 401K and employee benefits
• Free financial counseling, health coaching and employee assistance program
• Tuition assistance program
• A leadership team that prioritizes your health and well-being; offering a remote work environment and flexible work hybrid situations
• Effective productivity/technology tools and training

Pay Range: $36.68 – $46.33

Actual base pay could vary based on non-discriminatory factors including but not limited to work experience, education, location, licensure requirements, proficiency and qualifications required for the role. The base pay is just one component of Lincoln’s total rewards package for employees. In addition, the role may be eligible for the Annual Incentive Program, which is discretionary and based on the performance of the company, business unit and inidual. Other rewards may include long-term incentives, sales incentives and Lincoln’s standard benefits package.

About The Company

Lincoln Financial Group provides advice and solutions that help people take charge of their financial lives with confidence and optimism. Today, approximately 16 million customers trust our retirement, insurance and wealth protection expertise to help address their lifestyle, savings and income goals, and guard against long-term care expenses.

Headquartered in Radnor, Pennsylvania, Lincoln Financial Group is the marketing name for Lincoln National Corporation (NYSE:LNC) and its affiliates. The company had $290 billion in end-of-period account balances net of reinsurance as of March 31, 2023.

Lincoln Financial Group is a committed corporate citizen included on major sustainability indices including the Dow Jones Sustainability Index North America and ranks among Newsweek’s Most Responsible Companies. Dedicated to ersity, equity and inclusion, we are included on transparency benchmarking tools such as the Corporate Equality Index, the Disability Equality Index and the Bloomberg Gender-Equality Index. Committed to providing our employees with flexible work arrangements, we were named to FlexJobs’ list of the Top 100 Companies to Watch for Remote Jobs in 2022. With a long and rich legacy of acting ethically, telling the truth and speaking up for what is right, Lincoln was recognized as one of Ethisphere’s 2022 World’s Most Ethical Companies®. We create opportunities for early career talent through our intern development program, which ranks among WayUp and Yello’s annual list of Top 100 Internship Programs.

Lincoln is committed to creating a erse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Follow us on Facebook, Twitter, LinkedIn, and Instagram. Sign up for email alerts at http://newsroom.lfg.com

Be Aware of Fraudulent Recruiting Activities

If you are interested in a career at Lincoln, we encourage you to review our current openings and apply on our website. Lincoln values the privacy and security of every applicant and urges all applicants to diligently protect their sensitive personal information from scams targeting job seekers. These scams can take many forms including fake employment applications, bogus interviews and falsified offer letters.

Lincoln will not ask applicants to provide their social security numbers, date of birth, bank account information or other sensitive information in job applications. Additionally, our recruiters do not communicate with applicants through free e-mail accounts (Gmail, Yahoo, Hotmail) or conduct interviews utilizing video chat rooms. We will never ask applicants to provide payment during the hiring process or extend an offer without conducting a phone, live video or in-person interview. Please contact Lincoln’s fraud team at: if you encounter a recruiter or see a job opportunity that seems suspicious.

Additional Information

This position may be subject to Lincoln’s Political Contribution Policy. An offer of employment may be contingent upon disclosing to Lincoln the details of certain political contributions. Lincoln may decline to extend an offer or terminate employment for this role if it determines political contributions made could have an adverse impact on Lincoln’s current or future business interests, misrepresentations were made, or for failure to fully disclose applicable political contributions and or fundraising activities.

Any unsolicited resumes/candidate profiles submitted through our web site or to personal e-mail accounts of employees of Lincoln Financial Group are considered property of Lincoln Financial Group and are not subject to payment of agency fees.

Lincoln Financial Group (“LFG”) is an Equal Opportunity employer and, as such, is committed in policy and practice to recruit, hire, compensate, train and promote, in all job classifications, without regard to race, color, religion, sex (including pregnancy), age, national origin, disability, sexual orientation, gender identity and expression, Veteran status, or genetic information. Applicants are evaluated on the basis of job qualifications. If you are a person with a disability that impedes your ability to express your interest for a position through our online application process, or require TTY/TDD assistance, contact us by calling:

This Employer Participates in E-Verify. See the E-Verify notices.

Este Empleador Participa en E-Verify. Ver el E-Verify avisos.

Nearest Major Market: Dover

Title: Administrative Assistant, HR and Marketing Department

Location: US National or Canada

Full-Time

Description

ABOUT OUR COMPANY

Kanopi Studios is a Design, Development & Support Agency with a fully distributed team of people who are experts in Drupal & WordPress.

Our clients have a mission; we design, build and support websites that help their mission thrive.

But we want our employees to thrive as well. Because our team members do great work for great clients, Kanopi works hard to support them in their career as they continue to create a better web.

As a result, our business continues to grow, and so must our team. We’re excited to announce this opportunity to join our team as an Administrative Assistant (HR & Marketing Dept).

ABOUT THE JOB

As an Administrative Assistant to the HR and Marketing departments, you will work closely with the Director of Marketing, the Director of HR, and your fellow teammates from both departments. It’s all about teamwork here, and your expert administrative skills will shine in our lively and dynamic environment. We’re big fans of qualities like determination, flexibility, creativity, and kindness. If you’re on the same wavelength, you’ll fit right in and become an essential part of our crew. Juggling various tasks will be your specialty, and you’ll do it all with finesse and grace.

At Kanopi, we’ve got a unique setup we work from the cozy comfort of our homes or personal workspaces. It’s all about collaboration and getting involved to make great things happen. We take pride in the freedom we have, thanks to the impactful work we do every day. Your contributions will have a huge impact as you help us come up with top-notch administrative solutions that benefit our organization, our awesome team, and our fantastic clients.

Responsibilities

For the Marketing Department, your responsibilities may include:

• Calendaring
• Coordinating conference logistics, such as:
  • Working with organizers to fulfill requirements, including sending logos, downloadables, etc
  • Managing conference-related paperwork
  • coordinating shipping
  • renting furniture
  • Restaurant and hotel research
  • Summarize reviews of restaurants, hotels, products, and services for traveling employees
• Drafting Marketing decks
• Managing gifting logistics
• Assisting with the logistical management of employee-related announcements
• Research and Drafting ENewsletters
• Collecting Culture info
• Social media drafts
• Administer customer service interactions when needed
• Coordinate travel, reserve transportation, and create associated travel schedules
• Purchasing duties on behalf of Marketing and Culture
• Data Entry assistance via HubSpot and Excel

For the HR Department, your responsibilities may include:

• Scheduling logistics for interviews and other HR events
• Cleaning up any incorrect LinkedIn or Glassdoor jobs
• Onboarding and offboarding tasks
• Keeping the staff contacts list up to date
• Reconciling Vacation/Sick/Personal Time Off days
• Managing calendars and scheduling meetings

ABOUT THE COMPENSATION & WORK REQUIREMENTS

This is a full-time position. The salary range for this position is $39,100-$47,950 – the range is broad, but it is commensurate with experience, aligned with current members of our team with similar experience, and may shift a bit depending on your geographic location. This is a 100% remote role, but you must live and be able to work in the US or Canada.

NOW… LET’S TALK ABOUT YOU!

Requirements

• Experience as an administrative assistant (2-5+ years)
• Excellent communication skills, both written and verbal
• Experience administering and coordinating distributed project teams
• Professional examples demonstrating:
  • A desire to learn and eagerness to improve work processes
  • A commitment to delivering high-quality work on time
  • An ability to handle multiple, often competing, priorities
  • Strong problem-solving abilities, intelligence, initiative, and the ability to thrive under pressure
• Experience with Google Drive

Benefits

We offer a comprehensive range of health, professional, remote workspace, and other fun benefits for all full time US and Canadian employees.

Program Administrative Specialist – Remote

Location:Remote

Job Code:23-036

# of Openings:1

Description

We are currently seeking a Program Administrative Specialist to join our team to support the AMPS contract. In this position you will be working with project management tools and reporting systems.

• Be familiar with government contracts, work breakdown structures, management/business plans, and program reporting.
• Manage the preparation of management plans and various customer reports.
• Develop and present results to program and executive management and provides direction to other administrative personnel.
• Coordinate schedules to facilitate the completion of task order and change proposals, contract deliverables, task order reviews, briefings and presentations, and In Progress Review (IPR) preparation.
• Perform analysis, development, and review of program administrative operating plans and procedures. This labor category is offered only in conjunction with IT Professional labor categories.
• Develop a comprehensive project plan (roadmap) that identifies the tasks, defines project staff roles/responsibilities, and provides a timeline for completion of tasks.

KNOWLEDGE AND SKILLS REQUIRED:

• Five (5) years’ relevant experience supporting a Program Manager on a government contract.
• Prior experience supporting the overall project management functionality to include planning, scheduling, briefings, development, implementation, review, risk management, and evaluation.
• Provide technical expertise to the PMO in developing or proposing changes to any required processes, standards, policies, instruction, or documents.
• Experience with MS Project, Integrated Master Schedules (IMSs), Integrated Master Plans (IMPs) and work breakdown structures (WBSs).
• Have direct program experience in contract administration and preparing management reports.
• Proven experience developing and analyzing of program administrative operating plans and procedures.

KNOWLEDGE AND SKILLS DESIRED:

• Ability to provide occasional support for after-hours database maintenance and administration activities.
• Excellent and proactive interpersonal and communication skills.
• Self-motivated, team player with attention to detail.
• Ability to follow schedule and meet deadlines.

EDUCATION REQUIREMENTS:

• Bachelor’s Degree desired.

CERTIFICATION REQUIREMENTS:

• Relevant certification from a nationally recognized technical authority – such as Project Management Professional (PMP)®, Certified Associate in Project Management (CAPM)®, PMI Agile Certified Practitioner (PMI-ACP)®.
• DoD Approved 8570 Baseline Certification: Category IAT Level II – CCNA-Security, CySA+, CND, Security+ CE

SECURITY CLEARANCE REQUIREMENT:

• Must be a US Citizen
• Must possess IT-II security clearance or have a current National Agency Check with Local Agency Check and Credit Check (NACLC) at time of proposal submission.

WORK LOCATION: Remote

Technatomy Corporation is an Equal Opportunity Employer. It is the policy of Technatomy Corporation to afford equal employment opportunity regardless of race, color, religion, national origin, sex, age, marital status, disability or veteran status, or any other status protected by applicable law.

Education Operations Coordinator

Location: Remote

As the Education Operations Coordinator at Bezos Academy, you will support the Education Team and provide administrative, logistical, virtual, and onsite support for various training programs and events across the country. Professional learning and training are critical for us to achieve our mission of launching and operating a national network of tuition-free, Montessori-inspired preschools nationwide.

In this role, you will assist the team in planning and implementing virtual and in person learning experiences. You will engage with teachers, leaders, and national support team members to organize and execute operational aspects of national training. You will also provide administrative support for other projects or events as needed across the Education team. You bring prior administrative and event coordination experience with an eye for detail and a strong commitment to adult learning and development. Above all, you share our passion for expanding access to preschools in underserved communities.

LOCATION

• Flexible in the United States; Seattle, WA preferred

COMPENSATION & BENEFITS

• This is a full-time, benefits-eligible, non-exempt (hourly) position.
• The full pay range for this position, across all United States geographies, is $27 – $51 per hour (~$56,000 $106,000 per year). The upper third of the pay range is typically reserved for existing employees who demonstrate strong performance over time. Starting compensation will vary by location, qualifications, and prior experience; during the interview process, candidates will learn the starting pay range applicable for their location.
• This role includes 15 paid days of vacation, 4 days of paid personal time off, 7 paid days of sick (care) time, 9 paid holidays, 5 paid days off for an organization-wide winter break, and additional time off if required by applicable law. Benefits for this role include medical, dental, and vision insurance, life insurance, disability insurance, a 401(k) plan with a 4% employer contribution match, paid parental leave, an employer-matched flexible spending account for dependent care, and more. Please see here for details.

MINIMUM QUALIFICATIONS

• Bachelor’s degree or equivalent
• Two or more years of relevant experience in administrative support, events coordination, or similar roles with deep experience supporting virtual and in-person events
• Impeccable organizational ability and attention to detail, with exceptional written and oral communication skills
• Proficient in Microsoft Office suite (e.g., Word, PowerPoint, Excel, Outlook, etc.)
• Ability to work on multiple tasks, manage competing priorities, meet deadlines, and work independently under minimal supervision
• Ability to travel up to 25% of the time, including some national travel

PREFERRED QUALIFICATIONS

• Demonstrated personal commitment to ersity, equity, and inclusion and experience communicating effectively and building relationships across lines of difference
• Comfort and confidence using collaboration software (e.g., SharePoint, Google Workspace, Confluence, or similar)
• Experience supporting events both for a nationally-distributed workforce and for participants at multiple physical sites
• Experience crafting effective verbal or written communications for a variety of audiences
• Knowledge of early childhood education and Montessori principles

Please click here for a full job description.

Bezos Academy participates in E-Verify and will provide the federal government with employee Form I-9 Information to confirm authorization to work in the U.S. Bezos Academy only uses E-Verify once a candidate has accepted a job offer and completed the Form I-9. If E-Verify cannot confirm that an employee is authorized to work, Bezos Academy will give the employee written instructions and an opportunity to contact the Department of Homeland Security (DHS) or Social Security Administration (SSA) so the employee can begin to resolve the issue before any adverse employment action is taken. For more information about your right to work, please see the Notice of Right to Work.

Processing Specialist

locations

United States Virtual

time type

Full time

job requisition id

R-100914

The Processing Specialist handles insurance documents on behalf of our financial institution clients, directly impacting the timeliness and accuracy of the homeowner’s property insurance coverage. This role requires proven ability to manage deadlines and meet quality standards with accuracy and consistent attention to detail. It also requires the use of good judgment to solve problems and make business-appropriate decisions consistent with Assurant procedures and best practices.

Primary Job Accountabilities/Responsibilities

Process documents in an accurate and timely manner to ensure proper insurance coverage for homeowners and client satisfaction goals.

• Identify policy type and determine appropriate action needed. For example: PUD, Townhome, Flood, Wind, etc.
• Make appropriate updates to client database in order to meet regulatory obligations.
• Make timely premium payments from established escrow accounts to ensure continuous coverage.
• Manage time to handle multiple demands and competing priorities.
• Meet deadlines and quality standards

Communicate and coordinate with insurance agents and/or insurance carriers to verify information, update status, and meet deadlines/requirements.

• Be professional in all communications, act in a manner consistent with Assurant values and honor Assurant’s commitments.
• Demonstrate empathy regarding your work and the impact it has on the Client and homeowner.
• Address any questions, concerns, or suggestions in a timely and appropriate manner.

Build and maintain effective internal working relationships and support teamwork in meeting company goals.

• Understand how the Processing Specialist role fits into the larger organizational context and ensure the smooth hand off of work (incoming and outgoing).
• Communicate status updates and appropriately escalate issues and opportunities to meet the needs of clients and homeowners.

Basic Qualifications

• High school diploma or GED
• Basic computer skills
• 1-year data/document processing experience

Preferred Qualifications/Experience

• Strong attention to detail
• Ability to adapt well to change
• Banking, finance, mortgage lending experience
• Demonstrated ability to work successfully in an environment focused on production and quality

Pay Range:

$15.25- $24.00

Pay Range:

$15.16 – $28.53

Any posted pay range considers a wide range of compensation factors, including candidate background, experience and work location, while also allowing for salary growth within the position.

Helping People Thrive in a Connected World

Connect with us. Bring us your best work and your brightest ideas. And we’ll bring you a place where you can thrive. Learn more at jobs.assurant.com.

For U.S. benefit information, visit myassurantbenefits.com. For benefit information outside the U.S., please speak with your recruiter.

What’s the culture like at Assurant?

Our unique culture is a big reason why talented people choose Assurant. Named a Best/Great Place to Work in 13 countries and awarded the Fortune America’s Most Innovative Companies recognition in 2023, we bring together top talent around the world. Although we have a wide variety of skills and experiences, we share common characteristics that are uniquely Assurant. A passion for service. An ability to innovate in practical ways. And a willingness to take chances. We call our culture The Assurant Way.

Company Overview

Assurant is a leading global business services company that supports, protects, and connects major consumer purchases. A Fortune 500 company with a presence in 21 countries, Assurant supports the advancement of the connected world by partnering with the world’s leading brands to develop innovative solutions and deliver an enhanced customer experience through mobile device solutions, extended service contracts, vehicle protection services, renters insurance, lender-placed insurance products, and other specialty products.

Equal Opportunity Statement

Assurant is an Equal Employment Opportunity employer and does not use or consider race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by federal, state, or local law in employment decisions.

Title: Executive Assistant

Location: Remote

About Carrot:

Carrot Fertility is the leading global fertility care platform, serving people of every age, race, income, sex, sexual orientation, gender, marital status, and geography. Trusted by hundreds of multinational employers, health plans, and health systems, Carrot’s comprehensive clinical program delivers industry-leading cost savings for employers and award-winning experiences for millions of people worldwide. Whether there is a need for care through fertility preservation, male-factor infertility, pre-pregnancy, IVF, pregnancy and postpartum, adoption, gestational surrogacy, or menopause, Carrot supports members and their families through many of the most memorable and meaningful moments of their lives. With Carrot, you can pursue your possible.

The Role:

An energetic and experienced Executive Assistant to support our Commercial Leadership team. The ideal candidate has experience supporting sales executives with complex schedules and is knowledgeable about tech, healthcare space, and the dynamic nature of a startup. This position may support more than one executive.

The Team:

The Workplace Experience and Administration Team is comprised of a group of iniduals dedicated to providing administrative & operational support to the Carrot leadership team and the broader Carrot organization. This group partners closely with the People Team on cultural initiatives and works to increase operational effectiveness through cross collaboration across multiple teams.

Minimum Qualifications:

• 4+ years of experience directly supporting a C-level executive.
• Experience supporting fast-paced sales environment
• Experience booking and managing travel itineraries
• Experience with coordinating in-person meetings and events
• Excellent verbal and written communication.
• High degree of confidentiality, accountability, and business acumen.
• Problem-solving mentality.
• Ability to multitask.
• Skilled at anticipating needs and being proactive to get ahead of problems.
• Self-motivated to bring things across the finish line.
• Positive energy and attitude.
• Must be able to handle confidential information

Preferred Qualifications:

• Experience managing and updating accounts in within Salesforce

Compensation:

Carrot offers a holistic Total Rewards package designed to support our employees in all aspects of their life inside and outside of work, including health and wellness benefits, retirement savings plans, short- and long-term incentives, parental leave, family-forming assistance, and a competitive compensation package. The starting base salary for this position will range from $95,000.00 – $100,000.00. Actual compensation may vary from posted base salary depending on your confirmed job-related skills and experience.

Why Carrot?

Carrot has received national and international recognition for its pioneering work, including Best Diversity, Equity, & Inclusion Product from the Anthem Awards, Fast Company’s Most Innovative Companies, CNBC’s 100 Barrier Breaking Startups, and more. Carrot is regularly featured in media reporting on issues related to the future of work, women in leadership, healthcare innovation and ersity, equity, and inclusion, including MSNBC, The Economist, Bloomberg, The Wall Street Journal, CNBC, National Public Radio, Harvard Business Review, and more.

Carrot is a remote-first company with teams in more than 40 states across the United States and dozens of countries around the world. It has received numerous workplace awards, including Fortune’s Best Workplaces in Healthcare, Quartz’s Best Companies for Remote Workers, and Great Place to Work and Age-Friendly Employer certifications. Learn more at carrotfertility.com.

EXECUTIVE ASSISTANT – REMOTE (TEMPORARY)

Fully Remote Remote ADMINISTRATION

Job Type

Full-time

Description

MAKE A DIFFERENCE AT OCHIN

OCHIN is a rapidly growing national nonprofit health IT organization with two decades of experience transforming health care delivery to drive health equity. We are hiring for a number of new positions to meet increasing demand. When you choose to join OCHIN, you have the opportunity to continuously grow your skills and do meaningful work to help fulfill our mission.

OCHIN provides leading-edge technology, data analytics, research, and support services to nearly 1,000 community health care sites, reaching nearly 6 million patients nationally. We believe that every inidual, no matter their race, ethnicity, background, or zip code, should have a fair opportunity to achieve their full health potential. Our work addresses differences in health that are systemic, avoidable, and unjust. We partner, learn, innovate, and advocate, in order to close the gap in health for iniduals and communities negatively impacted by racism or other structural inequities.

At OCHIN, we value the unique perspectives and experiences of every inidual and work hard to maintain a culture of belonging.

Founded in Oregon in 2000, OCHIN employs a growing virtual workforce of more than 900 erse professionals, working remotely across 46 states. We offer a generous compensation package and are committed to supporting our employees’ entire well-being by fostering a healthy work-life balance and equitable opportunity for professional advancement. We are curious, collaborative learners who strive to live our values every day: leadership, collaboration, excellence, innovation, inclusion, and stewardship. OCHIN is excited to support our continued national expansion and the increasing demand for our innovative tools and services by welcoming new talent to our growing team.

Position Overview

This position is considered temporary and we anticipate needing this position until 12/4/2023.

The Executive Assistant position performs a range of functions to ensure smooth operations as a member of the Administrative Assistant team. In this role, the employee is expected to possess an advanced level of understanding of various department operations as well as an above-average ability to solve problems independently that may occur in the course of performing daily activities. This role is also expected to make decisions independently as needed and communicate those decisions to the Office Manager or Executive Team member as appropriate.

Essential Duties

• Admin Team Support: Master all Administrative assistant tasks as well as offer support and backfill for all associated responsibilities
• Executive Support: Maintain assigned Executive’s Outlook calendar, schedule internal and external meetings, place all travel reservations, respond to correspondence as directed, and update executive dashboard as needed. Retain corporate records as requested or legally required
• Plan, attend meetings with the VP, and take detailed notes during meetings
• Answer and direct phone calls
• Write and distribute emails, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Maintain contact lists
• Submit and reconcile expense reports
• Event Support: Responsible for vendor relationships related to meetings and events such as catering, room rentals, equipment rental, sound system, and video operational effectiveness. Functions as a person responsible for implementation by working with ELT sponsor of the event to ensure needs for conducting a problem-free event are met
• Mentor entry-level Administrative Assistants and provide guidance during complex projects
• Participate in and lead process improvements within the administrative assistant team
• Lead change by modeling behavior and influencing others
• Escalate risks and issues as appropriate
• Lead and model OCHIN’s Values
• Actively pursue continuous learning and professional growth
• Other duties as assigned

Requirements

• High school diploma required, Associates degree, or higher a plus
• Minimum of 4 years’ EA work experience in a relevant environment; two must be specific experience in a high-volume reception capacity
• Advanced proficiency skills in MS Suites (Word, Excel, PowerPoint, Publisher, and Outlook) experience with pivot tables a plus (may be tested)
• Above-average writing and spelling skills
• Minimum typing speed of 60 wpm net (may be tested) 65- 70 wpm (net) a plus
• Ability to work independently and take ownership and accountability for the tasks they are responsible for
• Above-average communication skills
• Excellent customer service skills
• Highly organized

Base Pay Overview

The typical offer range for this role is minimum to midpoint, ($70,214 – $87,767) with the midpoint representing the average pay in a national market scope for this position. Please keep in mind that this range represents the pay range for all positions in the job grade within which this position falls. The actual salary offer will consider a wide range of factors directly relevant to this position, including, but not limited to, skills, knowledge, training, responsibility, and experience, as well as internal equity and alignment with market data.

Work Location and Travel Requirements

OCHIN is 100% remote organization. Work from home requirements are:

• Ability to work independently and efficiently from a home office environment
• High Speed Internet Service
• It is a requirement that employees work in a distraction free workplace
• Travel may be required to support our member organizations on-site based on business requirements for OCHIN

We offer a comprehensive range of benefits. See our website for details: https://ochin.org/employment-openings

COVID-19 Vaccination Requirement

To keep our colleagues, members, and communities safe, OCHIN requires all employees including remote employees, contractors, interns, and new hires to be vaccinated with a COVID-19 vaccine, as supported by state and federal public health officials, as a condition of employment. All new hires are required to provide proof of full vaccination or receive approval for a medical or religious exemption before their hire date.

Equal Opportunity Statement

OCHIN is proud to be an equal-opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills for the benefit of our staff, our mission, and the communities we serve.As an Equal Opportunity and Affirmative Action employer, OCHIN, Inc. does not discriminate on the basis of race, ethnicity, sex, gender identity, sexual orientation, religion, marital or civil union status, age, disability status, veteran status, or any other protected characteristics. All aspects of employment are based on merit, performance, and business needs.

#LI-Remote

Salary Description

Min – $70,214 Mid- $87,767 Max -$115,852

Executive Assistant to the Chief Development Officer

Location: US National

Remote, United States

Description

• Position Title:Executive Assistant to the Chief Development Officer
• Reports to:Chief Development Officer
• Location:Employees in this role can work from our Boston, MA office, remotely within the U.S., or a hybrid of these two options. (5% domestic travel)
• Position Type: Full-time

Position Overview

The Executive Assistant directly supports the Chief Development Officer (CDO) in the fulfillment of responsibilities within the Development department and as a leader of the organization. The Executive Assistant structures and maintains the CDO’s calendar; schedules meetings with internal and external constituents; oversees Development department expense management; and serves as administrative liaison to other relevantPartners In Health (PIH)departments, including the Office of the CEO and across the Resource Generation branch.

Specific Responsibilities:

Administrative Management (70%)

• Provide administrative support to theCDO, including calendar and task management, meeting coordination, and meeting facilitation.
• Serve as first point of contact for the CDO with both internal and external constituencies, responding to all requests in a timely and professional manner.
• Maintain strong coordination and communication among department sub-teams, including facilitating and note-taking at departmental meetings and supporting ongoing coordination of cross-team meetings.
• Manage all travel logistics on behalf of CDO, including booking flights and accommodations, developing itineraries and briefing documents; support other members of leadership and Development colleagues with travel coordination as needed.
• Input and update information related to donor engagement in Salesforce (database of record) on behalf of CDO.
• Support hiring, recruitment, and onboarding efforts for positions as needed (e.g., utilize Jobvite platform, conduct phone screens and interviews, provide guidance to new team members) in collaboration with the human resources team.
• Provide support and coverage for other Executive Assistants toU.S. Coordination Site members as needed.

Financial(15%)

• Manage the Development team corporate credit card, including overseeing card possession, card usage, receipt management and collection, approval management, coding management, and expense report submission.
• Manage expenses for CDO, including reimbursements, receipt management and collection, drafting and submission of personal corporate credit card statements, invoice management, and approval management.

Special Projects (15%)

• Assist fundraising teams with donor calls, emails, and notes.
• Assist with stewardship mailings and production.
• Assist with and attend donor and/or Board-related meetings and events.
• Manage and update the Development department SharePoint page.
• Support internal events as needed, including coordinating logistics and planning around team retreats.
• Coordinate team projects as needed, including timeline accountability and logistics management.

Qualifications:

• Bachelor’s degree or equivalent work experience.
• Minimum3 years of experience in Development and/or administration.
• Passion for the mission of PIH with a keen interest in social justice.
• Excellent written and oral communication skills; proficiency in Microsoft Office applications and Zoom.
• Experience with Salesforce or similar donor database preferred.
• Ability to assess priorities and manage a variety of competing priorities in a time-sensitive environment while meeting deadlines.
• Excellent interpersonal skills; ability to collaborate effectively with culturally erse staff across departments and multi-country PIH network.
• Good judgment and the ability to handle confidential information with discretion.
• Commitment to mastering a comprehensive understanding of the goals and objectives of PIH and of theDevelopment team.

Organizational Profile

Partners In Health (PIH) is a non-profit, global health organization that fights social injustice by bringing the benefits of modern medical science first and foremost to the most vulnerable communities around the world. PIH focuses on those who would not otherwise have access to quality health care. PIH partners with the world’s leading academic institutions to create rigorous evidence that shapes more sound and all-inclusive global health policies. PIH also supports local governments’ efforts to build capacity and strengthen national health systems.

Administrative (Senior)

Job Locations US

ID 2023-3883

Category Defense

Type Full Time

Overview

Amyx is seeking to hire a Senior Administrative Assistant to support our ERP Cloud Contract which is 100% remote.

Responsibilities

• Compiles, types and edits periodic reports, letters, memos, proposals, and manuals from copy or rough draft; integrates text and graphics to format cohesive presentations; uses word processing application programs to produce reports, briefings and graphical enhancements; prepares spread sheets, PowerPoint presentations, reviews material prepared for supervisor’s approval for typographical accuracy, grammar, spelling, punctuation, composition and format; prepares special reports, summaries or replies to inquiries, using relevant data from other reports, documents.
• Provide general meeting support to include scheduling, attending, and recording meeting minutes.
• Provide Program calendar support to include scheduling new meetings and updating existing meeting occurrences.

Technology used:

• MS Office (Word, Excel, PowerPoint, Outlook) and MS Teams

Qualifications

Minimum Experience:

• Five (5) years relevant experience

Must have experience with the following programs:

• Word
• Excel
• Power Point
• Teams
• Outlook Calendar

Benefits include:

• Medical, Dental, and Vision Plans (PPO & HSA options available)
• Flexible Spending Accounts (Health Care & Dependent Care FSA)
• Health Savings Account (HSA)
• 401(k) with matching contributions
• Roth
• Qualified Transportation Expense with matching contributions
• Short Term Disability
• Long Term Disability
• Life and Accidental Death & Dismemberment
• Basic & Voluntary Life Insurance
• Wellness Program
• PTO
• 11 Holidays
• Professional Development Reimbursement

Salary: 55,000-95,000

Position: Executive Assistant

Location: Remote

JOB TITLE: Executive Assistant (EA) Designated Support

CAYUSE COMPANY: Cayuse Commercial Services, LLC

LOCATION: Remote

SALARY: $18.50

EMPLOYEE TYPE: Full-Time Hourly Non-Exempt

Primary Focus

Responsible for centralized business operations in a high-performance virtual environment; provides assistance to Virtual Executives across North America. All duties and responsibilities performed in accordance with the Mission, Vision and Core Values of Cayuse.

Job Responsibilities

• The expectation of a successful virtual executive assistant is the ability to build and maintain professional relationships with executive customers as well as within a team
• Responsible for assisting client executives and associated staff members with the following services:
• Calendar Management
• Email review
• Time and Expense
  • Travel coordination, domestic and international (basic and complex)
  • Conference call and meeting coordination (basic and complex); includes schedule coordination of call or meeting participants
  • Video conferencing
  • Meeting and event planning
  • Document production
  • Access, list and site maintenance (team services, SharePoint, and other tools)
  • Research and Special projects
• Within the services indicated above, performs the following duties:
  • Provides Point of Contact administrative support to an assigned group of clients, while at the same time sharing and leveraging work to members of the team
  • Receives customer inquiries, responds to receipt of request, and fulfills requests in a professional, efficient and timely manner
  • Captures and documents details of all customer interactions daily in a work management tool
  • Operates within guidelines and procedures to independently deliver full range of services
  • Correspondence and database tracking
  • Consistently provides high level of quality service
  • Uses judgment to anticipate customer service needs
  • Identifies, resolves or escalates, and tracks customer service issues with sensitivity and tact
• Markets skills and services to customers
• Works as a cooperative and collaborative member of a high performing team
• Helps new team members as needed and requested
• Recommends process improvements to enhance and improve service and overall performance
• Develops areas of specialization as directed by supervisor by continuously improve technical skills
• Professional with a good executive presence demonstrating poise and ability to remain calm
• Demonstrate proactive business and customer service mentality, assuming ownership over solutions with a desire and willingness to be flexible and adaptable

• Other duties as assigned

Minimum Job Skills and Qualifications

Minimum Qualifications:

• High school diploma or GED

• 1-2 years previous administrative experience or equivalent
• Associates degree in Office Administration or related area preferred
• Experience supporting multiple executives preferred
• Experience supporting customers in a virtual environment preferred
• Knowledge of and experience using various computer applications including Microsoft Office Suite
• Technology savvy with an interest in new generation technology – comfortable doing things a different way, troubleshooting, and recommending new technology
• Excellent oral, written communication skills; includes proficiency in English grammar
• Must be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment.

Minimum Skills:

• Discrete – ability to be trusted with highly confidential information
• Self-starter with demonstrated ability an assume greater responsibilities over time
• Empathetic by making sound decisions using judgement based on the expectations of the executives supported
• Continuous learner/improvement mindset, desire to learn quickly with a commitment to excellence
• Excellent customer service skills
• High level of professionalism
• Ability to successfully handle customer requests and manage multiple priorities/tasks
• Effective listening skills
• Ability to take initiative; to be both proactive and flexible; and to multi-task
• Attention to details; resourceful and organized with good follow up and follow through skills
• Positive attitude; tolerance for dealing with difficult customers and stressful situations
• An ability to work well in teams as well as independently

Reports to: Delivery Manager

Working Conditions

• Professional remote office environment
• Must be physically and mentally able to perform duties for extended periods. Ability to use a computer and other office productivity tools with sufficient speed to meet the demands of this position.
• Must be able to establish a productive and professional workspace.
• Will be required to attend and conduct virtual meetings throughout the workday.
• Must be able to work varying work schedules and/or extended hours to meet business needs and project deadlines.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Affirmative Action/EEO Statement: Cayuse embraces ersity and equal opportunity in a serious way. We celebrate ersity and are committed to creating and building a team that represents a variety of backgrounds, perspectives, and skills. Cayuse, and all of its subsidiaries, are proud to be an equal opportunity workplace and are an affirmative action employer.

Executive Assistant

(remote work)

This position reports to the President of City Vision University. This position can either be full-time or part-time depending on the preference of the applicant. *This is a work-from-home position anywhere in the United States.

• Executive Assistant. To provide administrative support to City Vision’s President including assisting the president with:
  • Compiling data and filing annual reports
  • Assisting with travel arrangements and receipt tracking
  • Assisting with scheduling as needed
• Project Management. To provide support to City Vision’s President and VP’s of Partner Care through project management of partnerships including:
  • Attending partnership meetings to take notes and update our partnership database
  • Ensuring that followup communication happens with partners on a timely basis
• General Administrative Support
  • Assist the Financial Manager in bank reconciliations and other areas where needed
  • Provide administrative support to all staff with technical tasks including updating web pages, student and faculty records, running reports, updating courses, etc.
  • Managing and updating databases of partners, students and alumni
  • Assist in compiling email newsletters and other communications to students, alumni and partners
  • Assist the Director of Admissions and the VP’s of Partner Care in updating databases of potential student inquiries and partners as needed.
  • Attend regular staff meetings, supervision meetings and staff chapel on Zoom.
  • Provide administrative support as needed.

Qualifications

Required:

• Iniduals must have at least an accredited Bachelor’s degree.
• Have a demonstrated commitment to our Christian mission, vision and values
• Iniduals applying for this position should have very strong organizational skills and should be very detail-oriented.
• Very strong technical expertise is required (extensive experience or training with Google Docs, Google Spreadsheets, Microsoft Word, Excel Spreadsheets and Windows).
• U.S. citizen or lawful permanent resident alien with valid work authorization.

Desired:

• Previous experience in Christian nonprofit organizations serving at-risk communities.

Compensation

• $39,000 (full-time), $19.50/hour (part-time)
• Free tuition in City Vision University
• Health insurance (for those working more than 30 hours/week. this will include 85% of an inidual’s health plan and 50% of the portion of the cost of that person’s family health plan)
• Work from home
• We may consider candidates for this as a part-time position for exceptional candidates if that is preferred.

Executive Assistant

Location: United States

What we’re building and why we’re building it.

There’s a reason Fetch is ranked top 10 in Shopping in the App Store. Every day, millions of people earn Fetch Points buying brands they love. From the grocery aisle to the drive-through, Fetch makes saving money fun. We’re more than just a build-first tech unicorn. We’re a revolutionary shopping platform where brands and consumers come together for a loyalty-driving, points-exploding, money-saving party.

Join a fast-growing, founder-led technology company that’s still only in its early innings. Ranked one of America’s Best Startup Employers by Forbes two years in a row, Fetch is building a people-first culture rooted in trust and accountability. How do we do it? By empowering employees to think big, challenge ideas, and find new ways to bring the fun to Fetch. So what are you waiting for? Apply to join our rocketship today!

Fetch is an equal employment opportunity employer.

The Role:

The next step in evolving our shopper journey is hiring our new Executive Assistant. Reporting to the Chief Revenue Officer, the Executive Assistant will help 2-3 executives with professional duties to help them run the organization smoothly. We are looking for someone who is a hard-working, proactive, and fiercely organized self-starter, who can anticipate needs before they arise.

This is a full-time, exempt position ideally located in the Pacific time zone.

• Proactively manage executives’ calendars, including making (and shifting) appointments and prioritizing the most sensitive matters
• Planning and coordinating travel arrangements, anticipating and taking care of the little things to set executives up for low-stress success when they are away from the office;
• Serve as a polished point of contact among executives, employees, clients, and other external partners, responding promptly and getting the details right
• Maintain high level of confidentiality when working with sensitive information
• Escalate relevant information to executives as needed
• Prepare expense reports
• Format information for internal and external communication memos, emails, presentations, reports, etc.
• Maintain comprehensive and accurate corporate records, documents, and reports and take notes or present slides during meetings
• Work collaboratively with stakeholders across the organization, including other EAs, to collaborate, communicate, and manage logistics
• Limited event-planning responsibility including coordinating catering (travel may be needed)

What you’ll bring to Fetch:

• You can Get. It. Done.: You translate strategy into plans, connect the dots and execute well with minimal supervision.
• Time Management Expert: You can keep calendars organized and efficient so the executive(s) you support can make the most out of each day and week.
• Cross-functional Influencer: You can work well with many different teams to get results
• Courageous Innovator: You take calculated risks and are not afraid to fail
• Culture Champion: Our values are Trust, Action, Speed, Inclusion; you live these every day.

Compensation:

At Fetch, we offer competitive compensation packages to the exceptional folks we hire. The base salary range for this position is $65,000- $85,000. We also offer all employees equity in Fetch, so that everyone can benefit from Fetch’s growth.

At Fetch, we’ll give you the tools to feel healthy, happy and secure through:

• Stock Options: Fetch wants you to be on the rocketship with us! Options will give you the opportunity to share the excitement of the company growth and have your own stake in its success.
• 401k Match: We match your 401K contribution up to 4% of your annual salary.
• Benefits for humans and pets: We offer comprehensive medical, dental and vision plans for everyone including
  • Medical: preventative care covered at 100%, HDHP with employer-seeded HSA, free Telehealth, extensive mental health support
  • Dental: Teeth whitening, adult orthodontia, night guards covered
  • Vision: Allowance for glasses and contacts in the same plan year, discounts on laser eye surgery
  • Family Planning Benefits: Partnering with Carrot which will provide partial coverage for egg retrieval, adoption, IVF, and surrogacy
  • Short-term and Long-term Disability coverage at no cost to you
  • Pets: Pet insurance fully covered for the first pet. Our bereavement leave also includes our furry friends.
• Continuing Education: Fetch provides up to $10,000 per year in education reimbursement support for any job-related courses/programs/certifications. You will also have access to Udemy, an online course provider with thousands of topics to discover.
• Employee Resource Groups: Take part in employee-led groups that are centered around fostering a erse and inclusive workplace through events, dialogue and advocacy. Current groups include Amplify BiPoC, Amplify Black at Fetch, Amplify Women, Amplify LBGTQ+, Amplify Family, and Amplify Veterans.
• Paid Time Off: On top of our flexible PTO, Fetch observes 9 paid holidays, including Juneteenth and Indigenous People’s Day, as well as our End-of-Year break.
• Robust Leave Policies: Whether it’s for you or a loved one, Fetch offers generous leave time for various health and personal needs that take you away from work. Our parental leave policy provides 18 weeks of paid time off for primary caregivers, 12 weeks for secondary caregivers, and the option to create a flexible return to work schedule in the last few weeks of leave.
• Wellness Program: Utilize these tools and resources to bring your best self to work each day.
  • Wellness coach on staff to help you create goals, provide accountability and support you on your wellness journey
  • Nutrition counseling through Husk Nutrition
  • Gympass membership to access in-person gyms, virtual workout classes, meditation apps, and much more.
  • Employee Assistance Program (EAP) provides no cost, confidential resources and services to help navigate life’s many changes and challenges.
• Social Impact Efforts: Take part in volunteer events or donate to your favorite organizations through BrightFunds.

Title: Senior Executive Assistant to the President/COO (San Francisco)

Location: Remote US

About Us

At Cloudflare, we have our eyes set on an ambitious goal: to help build a better Internet. Today the company runs one of the world’s largest networks that powers approximately 25 million Internet properties, for customers ranging from inidual bloggers to SMBs to Fortune 500 companies. Cloudflare protects and accelerates any Internet application online without adding hardware, installing software, or changing a line of code. Internet properties powered by Cloudflare all have web traffic routed through its intelligent global network, which gets smarter with every request. As a result, they see significant improvement in performance and a decrease in spam and other attacks. Cloudflare was named to Entrepreneur Magazine’s Top Company Cultures list and ranked among the World’s Most Innovative Companies by Fast Company.

We realize people do not fit into neat boxes. We are looking for curious and empathetic iniduals who are committed to developing themselves and learning new skills, and we are ready to help you do that. We cannot complete our mission without building a erse and inclusive team. We hire the best people based on an evaluation of their potential and support them throughout their time at Cloudflare. Come join us!

What you’ll do

As the Senior Executive Assistant (EA) to the President/COO, you will work closely with the President/COO and the broader executive team to support all aspects of the President/COO’s work routine.

Cloudflare is a global company with roughly 3000+ employees and $1B in revenue. The President/COO travels often to spend time with the team and customers, and has a full schedule. This role requires a tight partnership to make it all happen.

The ideal candidate has superior attention to detail, great organizational skills, and the ability to juggle multiple high-priority requests. It also requires the ability to work with team members at all levels, sometimes under pressure. A high level of integrity and discretion in handling confidential information is important, as is a positive attitude. The ideal candidate is a seasoned EA who loves working in a growing company, understands the value in cultivating relationships and prides themselves on being a career EA.

***Location: This is a hybrid role based in San Francisco and this person will be expected to come into the office on a weekly basis as needed/requested. Relocation Assistance is available.

Responsibilities

• Manage the schedule/communications including heavy calendar management, inbox prioritization, and email drafting
• Proactively own and flawlessly execute on calendars, prioritizing with purpose, deflecting with tact, understanding both the short/ long-term impacts of each confirmed, declined, and rescheduled meeting. Ensure leaders are equipped with all the necessary meeting information and manage inbound and outbound requests. Bonus if you enjoy playing Tetris with different Time Zones and schedules to help people get together,
• Coordinate in-person meetings and conferences including greeting guests, setting up board rooms, AV, organizing catering, attendance tracking and materials distribution. Provide agendas, detailed data, information, and resources in preparation for meetings.
• Communicate with general staff and customers on the President/COOs behalf
• Support the President/COO with external commitments on external boards, committees, and other groups.
• Good judgment prioritizing time-sensitive matters
• Implements processes for tracking customer contact, visits, and up to date status for potential/current customers
• Prepares and coordinates oral and written communications with prospects and current customers
• Assists in coordinating the agenda for direct reports and team meetings. Prepares an account of the meetings and designates and follows up on assigned action items.
• EA Team: Our EA team has a high degree of camaraderie and so the ideal candidate will enjoy partnering closely with their peers and foster teamwork.

Examples of desirable skills, knowledge and experience

• Minimum 8 years experience as an Executive Assistant in a high growth environment; experience supporting senior leaders
• Excellent writing, editing, grammatical, organizational, and research skills
• Experience supporting an Executive with many customer-facing responsibilities
• Incredibly organized and resourceful, able to juggle and multi-task with acute attention to detail and follow through
• Ability to conduct research and present data in a succinct and well written manner
• Experience setting up and implementing systems and processes to help scale
• You are a team player capable of cultivating productive working relationships across the company.
• Personable with a can do attitude that sees no task or project to be too small or too big
• Working knowledge of Google Suite and strong technology skills
• Bonus: you have worked in a team structure with a supporting administrative staff for travel and personal projects
• Bonus: you have supported an Executive part of a dual-working household with kids

Compensation

Compensation may be adjusted depending on work location.

• For Bay Area-based hires: Estimated annual salary of $149,000 – $183,000

Equity

This role is eligible to participate in Cloudflare’s equity plan.

Benefits

Cloudflare offers a complete package of benefits and programs to support you and your family. Our benefits programs can help you pay health care expenses, support caregiving, build capital for the future and make life a little easier and fun! The below is a description of our benefits for employees in the United States, and benefits may vary for employees based outside the U.S.

Health & Welfare Benefits

• Medical/Rx Insurance
• Dental Insurance
• Vision Insurance
• Flexible Spending Accounts
• Commuter Spending Accounts
• Fertility & Family Forming Benefits
• On-demand mental health support and Employee Assistance Program
• Global Travel Medical Insurance

Financial Benefits

• Short and Long Term Disability Insurance
• Life & Accident Insurance
• 401(k) Retirement Savings Plan
• Employee Stock Participation Plan

Time Off

• Flexible paid time off covering vacation and sick leave
• Leave programs, including parental, pregnancy health, medical, and bereavement leave

What Makes Cloudflare Special?

We’re not just a highly ambitious, large-scale technology company. We’re a highly ambitious, large-scale technology company with a soul. Fundamental to our mission to help build a better Internet is protecting the free and open Internet.

Project Galileo: We equip politically and artistically important organizations and journalists with powerful tools to defend themselves against attacks that would otherwise censor their work, technology already used by Cloudflare’s enterprise customers–at no cost.

Athenian Project: We created Athenian Project to ensure that state and local governments have the highest level of protection and reliability for free, so that their constituents have access to election information and voter registration.

Path Forward Partnership: Since 2016, we have partnered with Path Forward, a nonprofit organization, to create 16-week positions for mid-career professionals who want to get back to the workplace after taking time off to care for a child, parent, or loved one.

1.1.1.1: We released 1.1.1.1 to help fix the foundation of the Internet by building a faster, more secure and privacy-centric public DNS resolver. This is available publicly for everyone to use – it is the first consumer-focused service Cloudflare has ever released. Here’s the deal – we don’t store client IP addresses never, ever. We will continue to abide by our privacy commitment and ensure that no user data is sold to advertisers or used to target consumers.

Sound like something you’d like to be a part of? We’d love to hear from you!

This position may require access to information protected under U.S. export control laws, including the U.S. Export Administration Regulations. Please note that any offer of employment may be conditioned on your authorization to receive software or technology controlled under these U.S. export laws without sponsorship for an export license.

Cloudflare is proud to be an equal opportunity employer. We are committed to providing equal employment opportunity for all people and place great value in both ersity and inclusiveness. All qualified applicants will be considered for employment without regard to their, or any other person’s, perceived or actual race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, medical condition, family care status, or any other basis protected by law. We are an AA/Veterans/Disabled Employer.

Cloudflare provides reasonable accommodations to qualified iniduals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job. Examples of reasonable accommodations include, but are not limited to, changing the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. If you require a reasonable accommodation to apply for a job, please contact us via e-mail at [email protected] or via mail at 101 Townsend St. San Francisco, CA 94107.

Senior Executive Assistant – Legal Team

Job Locations US-Remote

Overview

We areCONNECTING HEALTH AND WEALTH.Come be part of remarkable.

How you can make a difference

An exciting opportunity to work with the senior leadership team of a growing, mission driven company that sits at the intersection of healthcare, finance and technology. The Sr. Executive Assistant for the Legal Department will provide a wide variety of confidential and complex administrative support for the EVP General Counsel at HealthEquity and senior members of the Legal Team.

The ideal candidate must have exceptional skills in multi-tasking and managing multiple projects and changing priorities. This role handles highly sensitive and confidential non-public information for internal and external boards, executives and organizations.

The EVP General Counsel is based in Draper, UT. This position will be either fully remote or hybrid based in Draper, UT.

What you’ll be doing

• Provides confidential administrative services to EVP General Counsel and senior members of their leadership team, which by nature of the position involves high level contacts and exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion and judgement.
• Coordinates the EVP General Counsel’s calendar to minimize conflicts, prevent double bookings, allow for travel time between meetings, and support work life balance. Provides coordination and office representative at special events as required. Pro-actively makes decisions regarding urgency, importance and time allotments for appointments.
• Anticipates needed information for executive and assembles completed file for meetings as necessary. Prepares meeting folders to ensure executive has appropriate pre-read materials for meetings (e.g. agenda, presentations, etc.)
• Attends meetings for executive as requested to assist in meeting logistics, agenda, etc.Travel will be required.
• Schedules and coordinates staff meetings of executive’s direct reports/leadership team. Schedules meetings and conference rooms, prepares and sequences agendas, plans lunch and dinner arrangements, selects menus, establishes time frames, and secures audio visual equipment. Assures that established schedules are maintained. Follows-up with staff members to collect reports or materials needed by executive for various committees, staff and other meetings.
• Schedules and coordinates meetings of the Board of Directors of HealthEquity and its subsidiaries; selects and coordinates lodging and conference rooms, plans breakfast, lunch and dinner arrangements, selects menus, establishes time frames, assists with Board travel arrangements, and secures audio visual equipment.
• Coordinates travel arrangements for executive including flight and ground transportation, accommodations and itinerary preparation.
• Manages Purchase Order needs, service partner (vendor) billing processing and tracking and expense reports.
• Negotiates meeting fees/costs and contracts with vendors (hotels, restaurants, etc.) and internal departments for leadership and Team Members.
• Manage incoming communications, including answer/redirect phone calls, take detailed messages and act as needed (e.g., respond, follow-up, reminders, etc.) for General Counsel.
• Prepares routine as well as non-routine correspondence, legal documents, forms, presentations and memorandum, from rough draft or dictation. .
• Communicates regularly with the Board(s) of Directors and other internal boards/committees, senior executive leadership and other senior management, executive staff and executives outside the company. Practices a high level of diplomacy and discretion in these communications.
• Maintains and organizes electronic and physical files, ensuring confidentiality and accessibility. Assist with data entry, analysis, and reporting as required.
• Monitors general expenses such as food and entertainment, office supply orders, meeting /facilities costs, and travel expenses.
• Assists with miscellaneous administrative tasks for senior members of the Legal Team.
• Ability to work regular overtime (such as extended hours or additional shifts) is essential. Overtime may be scheduled in advance or on-call depending on business need.
• Occasional travel (20-30%) to attend training or board meetings may be required.

What you will need to be successful

• 7+ years related administrative assistant experience including at least 4 years of recent experience supporting an EVP / C-Level executive specifically working with a Legal team and/or experience supporting Board of Director’s meetings.
• Pro-active and action oriented
• Expert ability to operate personal computer and business software including MS Office Suite (Word, Excel, PowerPoint). Ability to train and lead other administrative Team Members in all aspects of office administration.
• Ability to maintain confidentiality and demonstrate executive presence.
• Displays the ability to see challenges in advance by being proactive versus reactive.
• Builds cross functional relationships at all levels of the company to ensure understanding of the business, leaders, and workflow.
• Excellent at prioritizing and organization their own work and the work of their executive.
• Strong attention to detail
• Excellent verbal and written communication skills to correspond and interact with all levels of management, external company executives, external Boards, customers, and other contacts.
• Ability to proofread own work and work of others for content and format accuracy.
• Intermediate mathematical calculation skills.
• Work requires normal range of hearing, vision and verbal communication skills, with or without a reasonable accommodation.
• Must be able to use a telephone or headset equipment and operate a keyboard and other office equipment, with or without reasonable accommodation.
• Must be able to spend prolonged periods of each workday on the phone
• The ability to perform work at a computer station for 6-8+ hours a day and function in an environment with frequent interruptions is required.
• At times, subject to sitting for prolonged periods.
• Must be able to lift and move material weighing up to 20 lbs
• May experience elevated levels of stress during periods of increased activity and with work entailing multiple deadlines.

This is a remote position.

Salary Range $31.49 To $47.36 / hour

Benefits & Perks

The compensation range describes the typical minimum or maximum base pay range for this position. The actual compensation offer is determined based on job-related knowledge, education, skills, experience, and work location.

This position will be eligible for performance-based incentives as part of the total compensation package, in addition to a full range of benefits including:

• Medical, dental, and vision
• HSA contribution and match
• Dependent care FSA match
• Full-time team members receive a minimum of 18 days of annual PTO and 13 paid holidays per year
• Adventure accounts
• Paid parental leave
• 401(k) match
• Personal and healthcare financial literacy programs
• Ongoing education& tuition assistance
• Gym and fitness reimbursement
• Wellness program incentives

Title: Senior Executive Assistant

Location: US-MD-Lanham

At 2U, we are all in on purpose. We are motivated by our mission to eliminate the back row in education and connected by our shared passion to deliver world-class digital education at scale. As the parent company of edX, the world’s leading online learning platform, 2U powers more than 4,000 online higher education offerings from free courses to full degrees. Together with more than 230 colleges, universities, and corporate partners, we are helping to unlock human potential.

What We’re Looking For:

This role will engage with internal and external stakeholders, coordinate meetings and events, and assist business leaders in cross-department projects.

Responsibilities Include, But Are Not Limited To:

• Serve as the first point of contact and liaison for all internal and external matters involving the CPO, helping to screen, prioritize and respond to requests as needed.
• Support strategy execution by ensuring project-based tasks and assignments across the office of the CPO are followed up on and completed effectively, on time.
• Coordinate all events and meetings for the CPO and departments: logistics (e.g. calendar invites, in-person and/or virtual meeting room set-up, agenda creation, etc).
• Assist with compiling presentations, agendas, meeting minutes and updating internal communication channels such as distribution lists and intranet pages.
• Provide executive administrative duties for the office of the CPO including calendar management, travel arrangements, expense processing, and submission of invoices.
• Create and improve upon systems to enhance efficiency for the CPO and broader departments.
• Develop a strong understanding of team goals and align work to support those goals in collaboration with colleagues.
• Manage complex projects, requiring inputs from multiple sources, ensuring the timely completion of work at a very high standard of quality and excellence.
• Fosters a collaborative and inclusive environment, encouraging and reinforcing partnerships within and outside of the immediate team.
• Foresee, research, and address potential issues, and new needs as they arise
• Lead and develop a functional assistant.

Things That Should Be In Your Background:

• Minimum 5 years of experience in a corporate setting supporting senior-level executives
• Strong work ethic and ability to work in and navigate fast-paced environment
• Enjoys taking initiative to build strong relationships
• Solid organizational skills with strong attention to detail
• Exceptional interpersonal, written, and verbal communication skills
• Able to juggle multiple, competing priorities
• Ability to work with ambiguity while still moving forward
• Ability to influence without authority
• Experience with Zoom or other conferencing software

Other Attributes That Will Help You In This Role:

• Experience working in the educational technology space
• Experience working with a remote workforce
• Experience with Google apps

While this position is open to remote candidates across the U.S., we will prioritize those who live in the Washington-Baltimore metropolitan area and who are available to come into our Headquarters in Lanham, MD two days a week.

Benefits & Culture

Our global employee base is a erse collection of innovators, dreamers, and doers working together to transform lives through higher education. We believe that every employee can advance our shared purpose, and that life at 2U should be fun and meaningful. If you’re excited by the opportunity to provide over 40 million learners and counting with access to world-class online higher education, then join us and do work that makes a difference. #NoBackRow

We offer comprehensive benefits (unique per country) and excellent work/life balance.

Full-time, U.S.benefits include:

• Medical, dental, and vision coverage
• Life insurance, disability, and 401(k) employer match
• Employee stock purchase plan
• Free snacks and drinks in-office
• Generous paid holidays and leave policies, including unlimited PTO
• Additional time off benefits include: volunteer days, parental leave, and a company-wide winter break

The anticipated base salary range for this role is ($70,000-110,000), with potential bonus eligibility. Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, budget for the position and cost of labor in the market in which the candidate will be hired.

2U Diversity and Inclusion Statement

At 2U, we are committed to building and sustaining a culture of belonging, respect, and inclusion. We are proud of the steps we’ve taken to bring together an employee base that embodies erse walks of life, ideas, genders, ages, races, cultures, sexual orientations, abilities and other unique qualities. We strive to offer a workplace where every employee feels empowered by what makes us different, as well as by how we are alike.

2U is committed to providing reasonable accommodations during our recruitment process. If you need assistance or accommodations, please reach out to us at: [email protected].

About 2U Inc. (NASDAQ: TWOU)

For more than a decade, 2U, Inc. has been the digital transformation partner of choice to great non-profit colleges and universities delivering high-quality online education at scale. As the parent company of edX, a leading global online learning platform, 2U provides over 45 million learners with access to world-class education in partnership with more than 230 colleges, universities, and corporations. Our people and technology are powering more than 4,000 digital education offerings from free courses to full degrees and helping unlock human potential. To learn more: visit 2U.com.

About edX

edX is the education movement for restless learners and a leading global online learning platform from 2U, Inc. (Nasdaq: TWOU). Together with the majority of the world’s top-ranked universities and industry-leading companies, we bring our community of over 45 million learners world-class education to support them at every stage of their lives and careers, from free courses to full degrees. And we’re not stopping there we’re relentlessly pursuing our vision of a world where every learner can access education to unlock their potential, without the barriers of cost or location. Learn more at edX.org.

Learn more at https://2u.com/careers/

#NoBackRow

The above statements are intended to describe the general nature and level of work performed by iniduals assigned to this position, and are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed.

2U is an equal opportunity employer that does not discriminate against applicants or employees and ensures equal employment opportunity for all persons regardless of their race, creed, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, age, marital status, disability, citizenship, military or veterans’ status, or any other classifications protected by applicable federal, state or local laws. 2U’s equal opportunity policy applies to all terms and conditions of employment, including but not limited to recruiting, hiring, training, promotion, job benefits and pay.

Board of Directors – Board Secretary

• Worldwide
• Remote OK
• Part-Time
• Board Secretary

Board of Directors Viamo – Part time Board Secretary

What is the opportunity?

As Board Secretary for our Board of Directors, you will be responsible for providing organizational and executive administrative support – with a high degree of confidentiality, discretion and judgment – to the Chair of the Board, directors, and CEO in the coordination and execution of Board and Committee matters. You will act as a critical support to the Board Chair , CEO and a liaison between the Chair, Board of Directors, and Senior Executives.

Hours expected monthly ~12 hours especially in the 1-2 weeks leading up to the Quarterly Board Meetings

What will you do?

• Responsible for a range of processes related to the Board of Directors (in particular the Board Chair), including preparation of highly time-sensitive & confidential materials and correspondence, advising on Board governance processes, summary of meeting minutes, and Board agenda management.
• Attend board meetings, record accurate and concise minutes, and ensure documentation of board actions, decisions, and resolutions. Advise on governance or process as needed.
• Maintain an up-to-date record of board policies, and other governing documents.
• Manages all requests to the Board Chair and directors for internal meetings. Manages all logistics for in-person Board and Committee meetings (typically Board Meetings are 100% remote/dial in) including some assistance with ensuring correct technology is in place (video meeting applications), booking travel and accommodation on occasion as necessary.
• Manages related Board of Directors activities and logistics such as scheduling of onboarding sessions, recruitment interviews.
• Assist in the preparation and distribution of meeting materials, including reports, presentations, and supporting documents.
• The creation and maintenance of a board planning calendar outlining future matters of discussion.
• Maintenance of contact information of board members including appointment dates, appointment terms, and board member bios.
• Using various software, including word processing, spreadsheets, databases, and presentation software.

What do you need to succeed?

• Professional level communication skills (written and oral). (Bilingual – French and English is an asset.)
• Minimum 7 – 10 years’ experience
• University degree or diploma in business or administrative studies
• Familiarity and/or experience with Board Governance in order to support and advise on processes accordingly
• Excellent high level of proficiency of technical skills – Google Suite of products (Docs, sheets, etc.)
• Experience in supporting C-suite executives and Boards, including knowledge of Board governance and process
• Confident with exceptional professionalism and anticipation skills
• Possesses ability to read complex settings and the ability to recognize and respond to a variety of people and circumstances
• Must be able to meet deadlines in a fast-paced changing environment.
• A proactive approach to problem-solving

(The position is not an entry-level position and direct experience is required.)

What’s in it for you?

We thrive on the challenge to be our best, and work together collaboratively to deliver access to critical information to our end users so that they thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A competitive hourly rate
• Leaders who support your development
• Work in a dynamic, collaborative, progressive, and high-performing team
• Flexible work/life balance options
• Reading and analyzing incoming memos, and submissions, and distributing them as needed.
• Making travel arrangements for executives.
• Opening, sorting, and distributing incoming faxes, emails, and other correspondence.
• Provide general administrative support.

Executive Assistant

Teaneck, New Jersey, United States Job ID: 00055625151

This is a remote position available to any qualified applicant in the United States.

Provide secretarial and administrative support to a leadership team.

Duties to include:

• Calendaring Create, accept/decline, monitor and manage all aspects of exec calendar entries efficiently.
• Outlook Create, send, and respond to high-level internal and external email correspondence in impacting and effective fashion.
• Meeting management promptly prioritize and coordinate meeting requests in line with business objectives /demands both internal and external; proactively highlighting urgent issues/tasks.
• Events management arrange offsite meeting reservations or other stakeholder activities (internal and external), including negotiation of costs and management of logistics and venues.
• Responsible for all travel arrangements, including changes, cancellations, upgrades, visa requirements and travel memberships etc.
• Expenses Process, submit, monitor, and troubleshoot executive expense reporting
• External clients support client activities around globe. Liaise with both client and prospect C-level contacts and support staff to secure meetings and coordinate same.
• Confidential secretary duties (including handling sensitive information and deal proposal information etc.)
• Operational assistance as required.

Salary and Other Compensation:

The annual salary for this position is between $45,000-$75,000 depending on experience and other qualifications of the successful candidate.

This position is also eligible for Cognizant’s discretionary annual incentive program, based on performance and subject to the terms of Cognizant’s applicable plans.

Benefits: Cognizant offers the following benefits for this position, subject to applicable eligibility requirements:

• Medical/Dental/Vision/Life Insurance
• Paid holidays plus Paid Time Off
• 401(k) plan and contributions
• Long-term/Short-term Disability
• Paid Parental Leave
• Employee Stock Purchase Plan

Employee Status : Full Time Employee

Shift : Day Job

About Cognizant

Cognizant (Nasdaq-100: CTSH) is one of the world’s leading professional services companies, transforming clients’ business, operating and technology models for the digital era. Our unique industry-based, consultative approach helps clients envision, build and run more innovative and efficient businesses. Headquartered in the U.S., Cognizant is ranked 185 on the Fortune 500 and is consistently listed among the most admired companies in the world. Learn how Cognizant helps clients lead with digital at www.cognizant.com or follow us @USJobsCognizant.

Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.

Cognizant is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

If you have a disability that requires a reasonable accommodation to search for a job opening or submit an application, please email [email protected] with your request and contact information.

Executive Assistant, Senior

Job ID 2023-4856

Job Locations US-Remote-United States

Overview

TISTA Science and Technology Corporation is seeking a Senior Executive Assistant to join our team in Austin, TX. The Senior Executive Assistant will work directly with senior-level management and will be responsible for performing various administrative, analytical, and planning tasks. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment

Additional perks with TISTA will include above Industry Healthcare Benefits, Remote Working Options, Paid Time Off, Training/Certification opportunities, Healthcare Savings Account & Flexible Savings Account, Paid Life Insurance, Short-term & Long-term Disability, 401K Match, Tuition Reimbursement, Employee Assistance Program, Paid Holidays, Military Leave, and much more!

Responsibilities

• Coordinate daily calendar and executive communications, including taking calls, responding to emails, and interfacing with clients
• Act as the point of contact between senior management and clients/staff
• Manage calendar events, schedule meetings and appointments, and coordinate travel itineraries
• Assist with preparation of presentations
• Provide meeting facilitation support, manage meetings (agenda, minutes, and distribution) and track action items through completion
• Prepare internal and external documents suitable for distribution to senior staff and clients.
• Maintain an organized filing system of documents using tools such as Microsoft Teams, SharePoint and MicroSoft365
• Respond promptly to senior management queries
• Manage, organize and file read-ahead and other artifacts following directions and guidance provided by the senior manager
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among staff and clientele

Qualifications

• Minimum five years’ experience required.
• Excellent verbal and written communication skills
• Exceptional interpersonal skills
• Experience exercising discretion and confidentiality with sensitive company information
• Excellent organizational skills with an ability to think proactively and prioritize work
• Ability to perform research and analysis
• Ability to work independently
• Strong analytical skills with keen attention to detail
• Honorably discharged US Military Veteran

Education:

• Minimum Bachelor’s Degree in a business discipline
• Additional 8 years’ relevant experience may be substituted for Bachelor’s degree

Clearance:

• Current VA Clearance (preferred)
• Ability to obtain a Moderate Background Investigation (MBI) clearance

Location:

• Remote, USA

Pay Range:

• The suggested pay for this position ranges from $38,145 to $70,625
• The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, and location
• Also, certain positions are eligible for additional forms of compensation, such as bonuses
• TISTA associates are eligible to participate in our comprehensive benefits plan! More information can be found here: https://tistatech.com/working-at-tista/

TISTA Science and Technology Corporation, a CMMI Maturity Level 3 company, focuses on delivering information technology and professional services to Federal and State agencies. TISTA is recognized in 2019 by Inc. 5000 as one of the fastest-growing private companies in the US. TISTA is also a recipient of 2019 Top Veteran-Owned Companies by the Washington Business Journal. TISTA also received a 2018 Moxie Award in the GovCon category.

Here at TISTA Science and Technology, we value Veterans and encourage all to apply!

#thinktista #tistacares #tistavaluesvets Employment Transparency: TISTA is an Equal Opportunity/Affirmative Action Employer and embraces ersity in our employee population. It is the policy of TISTA to provide equal opportunity to all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or genetic information. TISTA will refrain from discharging, or otherwise discriminating against, employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants. The EEO is the Law poster is available here, and the poster supplement is available here. The Pay Transparency Policy is available here. Tista is committed to working with and providing reasonable accommodations to iniduals with disabilities. If you need a reasonable accommodation due to a disability for any part of the employment process, please send an e-mail to [email protected] or call (301) 968-3420 and let us know the nature of your request and your contact information. TISTA is a federal contractor and is subject to the federal contractor COVID requirements under the new FAR/DFARS clauses and must comply with the incorporated Guidance. If the candidate is hired to perform work on or in connection with one of TISTA’s federal contracts, TISTA is contractually obligated to ask the candidate to verify and show proof of vaccination status and the candidate will be required to comply with mask and social distancing requirements imposed by the FAR/DFARS as well as any additional requirements imposed by TISTA’s customers for any required onsite work.

Administrative Assistant

Fully Remote

Description

TLN is seeking an Administrative Assistant to support the United States Securities and Exchange Commission (SEC) Office of Minority and Women Inclusion (OMWI).

Duties and Responsibilities:

• Providing administrative and related program support to OMWI leadership and staff. Typically assigned to several tasks concurrently.
• Assisting OMWI team members in implementing complex projects.
• Conducting research independently on matters related to task and project accomplishment.
• Managing all emails and other communications concerning OMWI’s outreach and recruitment programs.
• Maintaining the office’s outreach calendar and SharePoint site.
• Identifying, defining, and documenting the scope of outreach events and recruitment needs, based on OMWI’s agenda for the year.
• Preparing budget summaries and purchase requests for events.
• Assisting in planning, organizing, and scheduling meetings.
• Coordinating with OHR to identify job vacancies and posting to appropriate job boards.
• Interacting with other Offices and Divisions and outside organizations to obtain and provide information.
• Maintaining up-to-date tracking of all activities
• Providing back-up administrative support to Administrative Officer as needed.
• Other duties as assigned

Requirements

• No degree requirement
• 5+ years of experience in a similar role
• Exceptional communication skills (oral and written)
• Analytical and interpretative skills.
• Proven track record of providing excellent customer service.
• Ability to support administrative processes.
• Must be detail oriented with excellent organizational skills
• Willingness to get immersed in multiple functions and programs.
• Ability to work on multiple projects under tight timelines

Hours are 9am-5:30pm ET

Event Coordinator

Remote 

Admin – Admin

Contract

Remote

NimbleRx is a technology company that enables people to live their best lives by improving access to reliable, affordable healthcare. Our mission is to bring pharmacies into the future by building a convenient and easy-to-use service that supports pharmacists and empowers patients. We are a fast-growing, technology-first startup doing over $1 billion in GMV annually, and our team stays rooted in a patient-first mentality; we aim to bring all of our patients convenient access to reasonably-priced medications without ever needing to step foot in a pharmacy.

Nimble is looking for a Part-time Contract Event Coordinator (10-20 hours/week through the end of the year). In this role, you will assist with the overall scheduling, ordering, and coordination of materials, swag, etc. for Nimble’s business development and sales conference events. A person that will succeed in this role is someone who has a high level of ownership, is detail-oriented, and able to operate independently.

You will:

• Create and manage an events calendar making sure all Nimble attendees have the materials needed for a successful event
• Support the business development and sales teams with the coordination of event planning, documentation, and communication of updates on ordering, budgets, planning, and execution for attending events
• Plan event details and aspects, such as ordering materials and swag for conferences, organizing itineraries for participants, etc.
• Adhere to timeline expectations and remain within budget with all costs
• Coordinate, document, and communicate with multiple iniduals to meet the needs for the events they are attending
• Establish and maintain relationships with vendors and venues
• Be flexible to work with changing priorities based on event and business needs

What you bring:

• 1-3 years of experience in an executive assistant and/or event planning role
• Bachelor’s degree
• Positive attitude and ability to work in a fast-paced, constantly evolving environment
• Organized self starter who pays close attention to details
• Excellent communication skills both written and verbal

What’s in it for you:

• Compassionate and driven colleagues in a fun environment where success is celebrated
• Rare opportunity to change an industry and lives of millions
• We are reinventing healthcare / pharmacy – your (grand)parents and your (grand)children will understand and appreciate what you do

At Nimble, we are dedicated to putting patients first and improving pharmacies across America. Join us on this exciting journey!

Diversity, inclusion and belonging at Nimble: Nimble is building a erse and inclusive work environment where we learn from each other. We pride ourselves on being an equal opportunity employer and welcome people of erse backgrounds, abilities and perspectives.

Title: Temporary Administrative Assistant, Lists

Location: United States

Forbes believes in the power of entrepreneurial capitalism and uses it on various platforms to ignite the conversations that drive systemic change in business, culture and society. We celebrate success and are committed to using our megaphone to drive ersity, equity and inclusion.

Seeking an experienced temporary administrative assistant to assist in creating the Forbes Lists, Legal & Accounting.

Requirements

• Skilled in working with spreadsheets as well as database management experience
• Research experience
• Readiness to work quickly on multiple projects with multiple stakeholders
• Commitment to detail and deadlines with high-level time management and organizational skills

The Ideal Candidate

• Familiarity with analytics and research methods, formulas, survey design, and statistical analysis
• Engaging interpersonal communication skills
• Commitment to detail and deadlines
• Knowledge and experience in the legal and/or accounting field a +
• Bachelor’s degree required
• Journalism experience a +

The hourly rate for this role is $21.00 – $30.00

Forbes has estimated the compensation range set forth above in good faith. The compensation range is what we believe we will offer, and ultimately pay, a successful candidate. In determining this range, we consider the experience, level of education (if applicable to the role), knowledge, skills, and abilities required to be had by a successful candidate as well as the budget and the company’s pay rates, generally. This said, we may have to make changes to our compensation estimates and job descriptions from time to time and we expressly reserve the right to do so. Should we make any such changes, this advertisement will be revised to reflect such revisions. We encourage you to occasionally re-visit this advertisement to ensure that you are abreast of any changes. Thank you for your interest in joining Forbes!

#LI-PM1

#LI-Remote

Forbes aims to offer employees the flexibility they need in order to be successful. We offer a hybrid work schedule for our employees. Some roles may be fully remote (within the U.S.) if it aligns with the needs of the position

Forbes is an equal opportunity employer.

Staff and Applicant Privacy Notice

Notice of E-Verify Participation

Book Production Assistant

Random House (Open to Remote)

Book Production at Random House seeks a Book Production Assistant to join the team. Founded in 1925, Random House is the home to award-winning, critically acclaimed, bestselling fiction and nonfiction authors, including Lee Child, Ta-Nehisi Coates, Jodi Picoult, George R. R. Martin, Emma Cline, Jon Meacham, and Deepak Chopra. Reporting to a senior department member, the assistant will provide administrative support to the production team.

The Random House Production department is responsible for producing mass-market, trade paperback, and hardcover books for a erse set of imprints. This role involves tracking book materials among in-house departments and vendors, maintaining schedules, generating cost estimates, archiving digital assets, and purchasing promotional materials.

Our ideal candidate is highly motivated, enthusiastic about publishing, and enjoys reading broadly and often. We are looking for a detail-oriented, meticulous self-starter who loves books of all types and is invested in the process of bringing them to a wide readership, has strong writing and analytical skills, communicates clearly, is comfortable asking for help when needed, and wants to be an active participant on a collaborative team. If you can handle the details of immediately urgent tasks but also remember to step back, consider the big picture, and adjust your strategy when needed, you’ll assume greater production responsibilities over time.

The Role:

• Under minimal supervision, archive and retrieve digital assets, and transmit materials for e-book production.
• Manage promotional materials, which includes coordinating schedules, estimating costs, creating covers, purchasing, tracking materials and reviewing invoices
• Update data in our FileMaker Pro and SAP databases; compile and distribute various reports
• Provide general administrative support to the Production team, including attending department meetings, recording and posting meeting notes, sending packages, and watermarking PDF files for internal distribution.
• With training, will learn how to produce paperback books

The Essentials:

• Ability to manage multiple projects and schedule tasks effectively.
• Keen attention to detail
• Ability to work and learn independently as well as part of a team
• Capacity for anticipating problems and proposing solutions
• Strong written and verbal communication skills with enthusiasm
• Experience with Microsoft Office Suite (Excel, Word, Outlook).
• Interest in expanding skills through available training in Adobe Creative Suite (specifically Acrobat Pro, InDesign, Photoshop, and Bridge), a plus
• Basic math skills
• Experience in book production is a plus but not required to succeed in this role—we value an organized and passionate team player with a strong interest in printed books.

The salary for this position is $48,000. All positions are currently eligible for annual profit award or bonus, subject to Company results.

Penguin Random House job postings include a good faith compensation range for each open position. The salary range listed is specific to each particular open position and takes into account various factors including the specifics of the inidual role, and candidate’s relevant experience and qualifications.

Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical/Prescription drug insurance, Dental, Vision, Health Care/Dependent Care Flexible Spending Account, Health Savings Account, Pre-Tax and Roth 401(k), Short and Long-Term Disability Insurance, Life/AD&D Insurance, Commuter Benefits, Student Loan Repayment Program, Educational Assistance & generous paid time off.

Penguin Random House is the leading adult and children’s publishing house in North America, the United Kingdom and many other regions around the world. In publishing the best books in every genre and subject for all ages, we are committed to quality, excellence in execution, and innovation throughout the entire publishing process: editorial, design, marketing, publicity, sales, production, and distribution. Our vibrant and erse international community of nearly 300 publishing brands and imprints include Ballantine Bantam Dell, Berkley, Clarkson Potter, Crown, DK, Doubleday, Dutton, Grosset & Dunlap, Little Golden Books, Knopf, Modern Library, Pantheon, Penguin Books, Penguin Press, Penguin Random House Audio, Penguin Young Readers, Portfolio, Puffin, Putnam, Random House, Random House Children’s Books, Riverhead, Ten Speed Press, Viking, and Vintage, among others. More information can be found at http://www.penguinrandomhouse.com/.<http://www.penguinrandomhouse.com/>

Penguin Random House values the array of talents and perspectives that a erse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.

Company: Penguin Random House LLC

Country: United States of America

State/Region: New York

City: New York

Postal Code: 10019

Job ID: 263458

Executive Assistant

Location: US

Apply now for a career that puts wellbeing first!

GET TO KNOW US

Gympass is a corporate wellness platform that connects you to thousands of fitness & wellness partners, all with one simple monthly membership. Founded in 2012 and headquartered in NYC, we have a growing global team in 11 offices around the world. At Gympass, you not only have the opportunity to build a career in a fast-paced global environment – but you’ll make wellbeing universal, so everyone can be happy and healthy.

THE OPPORTUNITY

We are hiring an Executive Assistant to support our CEO in the US!

As Executive Assistant to the CEO, you will work closely with the executives of a rapidly growing company, acting as a gatekeeper for communication, managing busy calendars, coordinating meetings, and facilitating company-wide initiatives. We are looking for someone who is proactive, self-motivated, and willing and able to work autonomously.

YOUR IMPACT

• Be the face and voice representing our company’s top executives when coordinating with partners, vendors, and employees
• Develop day-to-day schedule and prioritization of activities, proactively identifying and resolving scheduling conflicts
• Manage international and domestic travel itineraries and expenses
• Organize a variety of company events such as meetings, lunches/dinners, and cultural events
• Provide administrative and operational support as needed
• Additional support as necessary to help keep executives focused on business
• Evolve the scope and responsibilities through special projects and other ways to maximize the effectiveness of their role
• Develop and manage EA handbook and holiday calendar to support the administrative team

WHO YOU ARE

• An administrative professional with 5+ years’ experience assisting C-level executives
• You have experience communicating, both written and verbally, with internal leadership and senior-level external partners
• You’re an organizational pro who is proficient in Microsoft Office and G Suite
• You have experience troubleshooting ever-changing calendars and managing competing priorities
• You’re able to manage a busy inbox without letting details slip through the cracks
• You’re comfortable stepping outside your regular duties as needed
• Must have discretion, and experience handling sensitive information while maintaining a high level of confidentiality
• You have Portuguese language skills (speaking/reading/writing)
• A plus if you have experience working with executives in global companies

We recognize that iniduals approach job applications differently. We strongly encourage all aspiring applicants to go for it, even if they don’t match the job description 100%. We welcome your application and will be delighted to explore if you could be a great fit for our team. For this specific role, please note that prior experience assisting C-level executives and Portuguese language skills are mandatory requirements.

WHAT WE OFFER YOU

We want Gympassers to live healthier and happier lives, both in and out of work. That’s why we have a comprehensive Total Rewards approach that encompasses benefits, compensation and personal growth opportunities within a high-performance, inclusive, and supportive environment.

In New York, California, Colorado, Massachusetts, and Washington, the annual base salary range for this role is $87,808 – $109,760. The base salary range for other locations may vary. Actual base salary will be dependent on geographic location, relevant experience, skills, qualifications and/or other job-related factors. In addition to base salary, this role may also be eligible to participate in either our annual bonus plan or a sales incentive plan, and our performance-based stock option program.

We’re a wellness company that is committed to the health and wellbeing of our employees. Our benefits include:

WELLNESS: health, dental, vision, and life insurance

FLEXIBLE WORK: Choose when and where you work. For most, this will be a hybrid office/remote structure but can vary depending on the needs of the role and employee preferences. We offer all employees a home office stipend and a monthly flexible work allowance to help cover the costs of working from home.

Our offices are in New York, LA, and Houston. You can work from any office or remotely based in New York, New Jersey, Connecticut, Pennsylvania, Massachusetts, North Carolina, Georgia, Florida, Missouri, New Hampshire, Texas, Tennessee, Illinois, California, Colorado, Utah, Washington, Wisconsin, or California.

FLEXIBLE SCHEDULE: We understand that together, Gympassers and their leaders can make the best decisions for their own inidual scopes. This includes flexibility to adjust their working hours based on their personal schedule, time zone, and business needs.

GYMPASS: We believe in our mission and encourage our employees and their families to find their passion too. Access onsite gyms and fitness studios, digital fitness programs, and online wellness resources for meditation, nutrition, mental health support, and more. You will receive the Gold plan at no cost, and other premium plans will be significantly discounted.

PAID TIME OFF: We know how important it is to take time away from work to recharge. Employees receive a minimum of 25 days PTO per year with an additional day for each year of tenure (up to 5) in addition to annual holidays (including an extra holiday on your birthday!)

PAID PARENTAL LEAVE: Welcoming a new child is one of the most special moments in your life and we want our employees to take the time to be present and enjoy their growing family. 100% paid parental leave of 12 weeks to all new parents, of both biological and adopted children, regardless of gender and parent’s relationship with the co-parent

CAREER GROWTH: Outstanding opportunities for personal and career growth. That means we maintain a growth mindset in everything we do and invest deeply in employee development.

CULTURE: An exciting and supportive atmosphere with ambitious people from around the world! You’ll partner with global colleagues and share in the success of a high-growth technology company disrupting the health and wellness space. Our value-based culture of trust, flexibility, and integrity makes this possible every day. Find more info on our careers page!

Click here for descriptions of our Gympass US benefits!

And to get a glimpse of Life at Gympass Follow us on Instagram @gympasscareers and LinkedIn!

Diversity, Equity, and Belonging at Gympass

We aim to create a collaborative, supportive, and inclusive space where everyone knows they belong.

Gympass is committed to creating a erse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law.

Questions on how we treat your personal data? See our Job Applicant Privacy Notice.

See below for the annual base salary range for this role, which applies to New York, California, Colorado, Massachusetts and Washington. The base salary range for other locations may vary. Actual base salary will be dependent on geographic location, relevant experience, skills, qualifications and/or other job-related factors. In addition to base salary, this role may also be eligible to participate in either our annual bonus plan or a sales incentive plan, and our performance-based stock option program.

Annual Base Salary Range

$87,808$109,760 USD

Office Administration Assistant

Remote Full Time Mid Level

Department

Administration

Publishing.com helps normal, everyday, people create meaningful streams of income with books. We are an online-education company that teaches our students how to sell books and audiobooks on Amazon and Audible. We aren’t for authors, but for anyone that would like to create consistent streams of passive income.

Our goal is to be the one-stop shop for everything publishing related. This year we are making massive strides towards achieving this goal by launching our own software. The better we make our products and the more support we give our students, the better we can help them achieve their financial goals.

About the role:

Publishing.com is seeking an experienced and knowledgeable Office Administration Assistant. The Office Administration Assistant will play a critical role in supporting the smooth and efficient operation of our remote office. You will be responsible for handling various administrative tasks, assisting the Executive Assistant and COO, assisting with C-suite travel arrangements, and contributing to the overall organization of the remote office environment. Your attention to detail, strong organizational skills, and proactive approach will be essential in ensuring that our remote operations run seamlessly.

About the Team:

The Executive Assistant and COO work very closely to ensure smooth operations and the needs of our executive stakeholders. As the company continues to grow, we need additional support. You will work closely with the Executive Assistant and COO with various administrative and operational needs.

What you’ll work on:

As an Office Administration Assistant at Publishing.com, you will play a pivotal role in maintaining smooth operations. You will collaborate closely with our COO and Executive Assistant on various tasks and assignments. Here are some key responsibilities:

• Assist in managing various office tasks, including receiving and sorting incoming mail, electronic filing, billing, basic AR/AP, ordering supplies, swag and gifts for team members.
• Assist in organizing company events, workshops, and training sessions.
• Assist with travel arrangements for the C-suite leadership team.
• Schedule and coordinate appointments and meetings for the COO.
• Assist with various operational tasks, as requested by the COO.
• Work closely with COO and Executive Assistant to provide support as needed.
• Assist in coordinating team social events, as requested.
• Creating team announcements, such as birthdays, congratulations, etc. using Kudoboard.com.
• Coordinating and communicating lunch and learn training sessions.

Requirements for this role:

• Must have at least 1 year of experience in office administration or related roles.
• Strong organizational skills and attention to detail.
• Ability to handle multiple tasks and prioritize responsibilities.
• Demonstrated ability to maintain confidentiality and handle sensitive information.
• Self-directed and able to work closely with a high-performance COO and Executive Assistant.
• Strong technical skills with a willingness to take on new challenges, experiment with new software or artificial intelligence to assist with responsibilities and continuously improve your skills.
• Excellent verbal and written communication skills.
• Professional demeanor, with exceptional interpersonal skills.
• Proficiency in Google Suite and basic office software.
• Experience working with calendar management, Click-Up, Slack, a plus.
• Experience with making travel arrangements for C-Suite, a plus.

Why Publishing.com?

• Our salary range for this role is from $45k to $50k per year (OTE) depending on profile, skills, and experience. If this salary is outside of your expectations, but you think this role is a perfect fit for you…please apply anyway!
• Recently recognized as #19 on the Inc 5000’s list of Fastest Growing Private Companies in America for 2023!
• Join a team that was built from its community. Over 80% of our team was hired from our own student community, which is why we care so much about our product!
• We are a completely remote team located all over the world with 50+ employees and last year generated over $60M in revenue – we are just getting started!
• We have all the fun perks you’d expectflexible vacation policy, competitive vision, dental, and health benefits, 401k plans, and team socials…yes, even remotely!

Administrative Coordinator

locations: United States – Virginia – Remote; United States – Remote

time type: Full time

job requisition id: 4892622

ROLE SUMMARY

The Administrative Lead will report to the Senior Director, Field Access and Access Operations/Internal Medicine. The primary purpose of this position will be to provide comprehensive day-to-day administrative support to the Senior Director in this function. In this role, responsibilities include (but are not limited to) heavy calendar management, coordination of meetings, requests and assembly of briefing materials, arranging travel and expense report preparation. As a working professional, he/she will be expected to handle tasks independently and in a proactive manner. This position will also support the planning of select meetings and events.

ROLE RESPONSIBILITIES

Core responsibilities include, but are not limited to:

• Proactively maintain complex calendar; anticipate conflicts and use diplomacy to resolve issues in advance
• Coordinate travel arrangements (ground, air, rail) and provide detailed itineraries
• Prepare and submit expense reports for review, and perform reconciliations
• Organize teleconferences, videoconference and in-person meetings and ensure all technologies needed are available and operational
• Request and prepare daily briefing materials for meetings in advance
• Maintain and replenish office supplies as needed
• Manage and update distribution lists, organizational chart, key meetings document
• Lead logistics and planning of meetings and events (e.g. LT meetings/team events, Year Beginning Meeting, Town Halls etc.)
• Serve as thought partner to the leadership to enhance culture and connectivity in the organization and conduct activities in support of this
• Proactively and independently organizes and expedites workflow and initiates follow-up when necessary to ensure deadlines are met
• Collaborate with administrative peers on department-wide initiatives and events as needed

QUALIFICATIONS

Must-Have

• High School diploma required
• 5+ years’ administrative experience supporting a Senior Leader
• Previous experience that demonstrates ability to proactively carry out administrative functions proficiently, and to complete quality work in a timely manner
• Demonstrate expert knowledge and proficiency with general office procedures, such as telephone reception, customer service, e-mail etiquette etc.
• Multitask in a fast paced dynamic environment while demonstrating a resourceful, positive attitude and superior work ethic
• Ability to identify priorities and exercise sound judgement in accomplishing work in appropriate order
• Demonstrate speed and accuracy in administrative skills
• Knowledge of Microsoft Office, Teams, teleconferencing programs and other internal Pfizer programs and systems
• Handle all duties with a high degree of integrity, professionalism and confidentiality
• Comfortable interacting with senior leaders
• Proficient writing, analytical and problem solving skills
• Ability to communicate effectively, follow oral and written instructions, and work well independently and proactively as well as part of a team
• Task and detail oriented

Nice-to-Have

• Bachelor’s Degree
• Experience using applications, such as Concur, WebEx and Ariba

NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS

• Required travel 2 to 3 times per quarter for meetings
• Work Location Assignment: Remote colleagues work from home 5 days a week or are field-based colleagues that are not affiliated with a Pfizer site.

#LI-PFE

Relocation assistance may be available based on business needs and/or eligibility.

Sunshine Act

Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.

EEO & Employment Eligibility

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer.

Administrative

#LI-Remote #LI-PFE

Market Administrative Spec

Location: Philadelphia, PA, US, 19125

Salary Range: $35,000 – $80,000

We’ve Got You Under Our Wing

We are the duck. We develop and empower our people, cultivate relationships, give back to our community, and celebrate every success along the way. We do it all…The Aflac Way.

Aflac, a Fortune 500 company, is an industry leader in voluntary insurance products that pay cash directly to policyholders and one of America’s best-known brands. Aflac has been recognized as Fortune’s 50 Best Workplaces for Diversity and as one of World’s Most Ethical Companies by Ethisphere.com.

Our business is about being there for people in need. So, ask yourself, are you the duck? If so, there’s a home, and a flourishing career for you at Aflac.

Work Designation. Depending on your location within the continental US, this role may be hybrid or remote.

• If you live within 50 miles of the Aflac offices located in Pennsylvania, PA or this role will be hybrid. This means you will be expected to work in the office for at least 60% of the work week. You will work from your home (within the continental US) for the remaining portion of the work week. Details of this schedule will be discussed with your leadership.
• If you live more than 50 miles from the Aflac offices located in Pennsylvania, PA this role will be remote. This means you will be expected to work from your home, within the continental US. If the role is remote, there may be occasions that you are requested to come to the office based on business need. Any requests to come to the office would be communicated with you in advance.

What does it take to be successful at Aflac?

• Acting with Integrity
• Communicating Effectively
• Pursuing Self-Development
• Serving Customers
• Supporting Change
• Supporting Organizational Goals
• Working with Diverse Populations

What does it take to be successful in this role?

• Excellent oral, written, and interpersonal communications skills to interact effectively with internal and external customers
• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook

Education & Experience Required

• High School Diploma or equivalent
• Three years of administrative support experience

Or an equivalent combination of education and experience

Principal Duties & Responsibilities

• Prepares a variety of correspondence on own initiative from drafts or verbal instruction, such as memos, letters, articles, reports, proposals, charts, etc.; prepares and processes routine forms, documents, requisitions, purchase orders, transmittal forms, etc., following standard procedures, and responds to inquiries
• Acts as Market Office contact receiving visitors, screens, and routes incoming telephone calls, places calls, receives visitors, arranges appointments and maintains a calendar; coordinates travel arrangements and meetings; prepares agendas and materials for presentations; takes and prepared meeting minutes; distributes incoming mail, faxes, and other communications
• Maintains inventory levels of office supplies and initiates purchase orders as necessary; reconciles invoices and maintains current expense and balance records against budgeted dollars; provides administrative assistance to the management team by compiling data and developing the department’s budget; submits travel and other expenses for payment or reimbursement
• Maintains effective and accurate filing systems that provide a quick reference database of records, including but not limited to, staff personnel records, time sheets, statistical and financial reports that show the department’s accomplishments, productivity levels, operating cost, etc.; releases information according to company policies and procedures; audits files at specific intervals to identify and purge outdated or unnecessary items, and ensures confidentiality of records
• Performs other related duties as assigned

Total Rewards

This compensation range is specific to the job level and takes into account the wide range of factors that are considered in making compensation decisions including, but not limited to: education, experience, licensure, certifications, geographic location, and internal equity. The range has been created in good faith based on information known to Aflac at the time of the posting. Compensation decisions are dependent on the circumstances of each case. This salary range does not include any potential incentive pay or benefits, however, such information will be provided separately when appropriate. The salary range for this position is $35,000 – $80,000.

In addition to the base salary, we offer an array of benefits to meet your needs including medical, dental, and vision coverage, prescription drug coverage, health care flexible spending, dependent care flexible spending, Aflac supplemental policies (Accident, Cancer, Critical Illness and Hospital Indemnity offered at no costs to employee), 401(k) plans, annual bonuses, and an opportunity to purchase company stock. On an annual basis, you’ll also be offered 11 paid holidays, up to 20 days PTO to be used for any reason, and, if eligible, state mandated sick leave (Washington employees accrue 1 hour sick leave for every 40 hours worked) and other leaves of absence, if eligible, when needed to support your physical, financial, and emotional well-being. Aflac complies with all applicable leave laws, including, but not limited to sick and safe leave, and adoption and parental leave, in all states and localities.

Executive Assistant

Remote 

G & A

Full-Time

Remote

CrossFit, LLC is looking for an experienced and motivated inidual to join the Administrative Team as a remote Executive Assistant. Reporting to the Sr. Executive Assistant to the CEO, you’ll support three CrossFit executives, the Chief People Officer, Chief Product Officer, and CTO, and work closely with the EA Team on special events and projects. The ideal candidate is a team player with exceptional communication skills, meticulous attention to detail, extremely organized, proactive, and service-oriented. We are looking for someone energized by change and challenge, and motivated by streamlining the administrative operation of executives.

RESPONSIBILITIES:

Heavy calendar management: schedule and coordinate meetings across multiple time zones. Must be able to proactively anticipate sequencing of meetings.

Organize and prepare materials, agenda, and attendee list in advance of meetings.

Attend meetings as required, to take meeting minutes and action items.

Coordinate complex travel arrangements and itineraries based on inidual travel preferences.

Work as a key thought partner and strategic gatekeeper to help increase productivity.

Assist with task tracking, coordination, and driving follow ups.

Keep business relationships categorized, tracked, and up to date.

Exercise sound judgment and discretion in handling confidential and sensitive information.

Process and track monthly expense reports for the team members in accordance with company guidelines.

Partner with the Administration team to coordinate and execute special events.

Operate with exceptional attention to detail. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention.

Work effectively as a team player, collaborating well with peers.

Take initiative and offer assistance where needed; adding value whenever possible.

Support other administrative initiatives, ad hoc tasks, and special projects.

Help coordinate a small amount of personal matters to help maximize work day efficiency.

Comfortable working as a remote employee, and available to work flexible hours on occasion.

Travel will be required quarterly to support off-sites.

KNOWLEDGE AND SKILL:

Thrive in a fast-paced, growth oriented environment.

Strong calendar management and prioritization skills.

High attention to detail and follow through; must be resourceful, proactive, and flexible.

Strong communication and interpersonal skills. Proven team player with a can-do, will-do attitude.

Self-starter confident in decision-making.

Strong organizational and planning skills.

Organized inidual with a track record of consistent follow-through and task management.

Experience flexing to accommodate different operating styles. Demonstrated ability to design and improve processes.

Strong proficiency in Google Suite, Microsoft Office, Slack, and Zoom.

Ability to work effectively with minimal supervision.

Proven ability to succeed both in person and with remote team members.

Passion for CrossFit and our mission to be the world’s leading platform for health, happiness, and performance.

EDUCATION/EXPERIENCE:

5+ years of experience in an administrative support role, supporting multiple C-suite executives.

Bachelor’s degree.

COMPENSATION: 80-90K plus Bonus

WHAT WE OFFER:

Rich Medical, Dental, and Vision plans

Discretionary Paid Time Offempowering you to unplug whenever and however you need to

Flexible spending account and 401(k) with employer matching

Life & Disability coverage

CrossFit Gym Membership Reimbursement

CrossFit Courses Benefit

Partnership Perks

CrossFit is a proud equal employment opportunity employer. We seek to recruit, develop, and retain qualified applicants from a variety of backgrounds, skills, and perspectives. All qualified applicants will receive consideration for employment without regard to race, color, sex, religion, national origin, age, pregnancy, sexual orientation, gender identity, gender expression, past or present military service, disability, genetic information, or any other basis protected by applicable federal, state, or local laws.

Senior Administrative Assistant Site Merchandising

remote type

Remote or Hybrid

locations

1000 Nicollet Mall, Minneapolis,MN 55403-2542

Full time

job requisition id

R0000297320

The pay range per hour is $23.13 – $41.63

Pay is based on several factors which vary based on position. These include labor markets and in some instances may include education, work experience and certifications. In addition to your pay, Target cares about and invests in you as a team member, so that you can take care of yourself and your family. Target offers eligible team members and their dependents comprehensive health benefits and programs, which may include medical, vision, dental, life insurance and more, to help you and your family take care of your whole selves.Other benefits for eligible team members include 401(k), employee discount, short term disability, long term disability, paid sick leave, paid national holidays, and paid vacation.Find competitive benefits from financial and education to well-being and beyond at https://corporate.target.com/careers/benefits.

About us:

As a Fortune 50 company with more than 400,000 team members worldwide, Target is an iconic brand and one of America’s leading retailers.

Working at Target means the opportunity to help all families discover the joy of everyday life. Caring for our communities is woven into who we are, and we invest in the places we collectively live, work and play. We prioritize relationships, fuel and develop talent by creating growth opportunities, and succeed as one Target team. At our core, our purpose is ingrained in who we are, what we value, and how we work. It’s how we care, grow, and win together.

Keeping one of the most loved and recognized brands at the top of its game is no small task. It takes the talent and vision of a world class Administrative Support organization. We are strategic partners who balance the goals of the business with the needs of iniduals and teams. We embody the very best of Target: new ideas, resourcefulness, quick and precise execution, creativity, professionalism and a fun and positive team culture. Do you pride yourself on building deep and broad relationships? Can you learn the nuances of a large, multifaceted business? Are you skilled at anticipating challenges and proposing solutions for your leader and team? Have you mastered the arts of organization, communication and collaboration? If so, you will be a key player in an organization that positively impact thousands of people who love to shop and work at Target.

As a Senior Administrative Assistant, you’ll support multiple leaders and demonstrate a keen ability to think critically in a fast-paced environment. Here, you’re an extension of your leader, complementing their work style while upholding Target’s values and demonstrating the utmost poise, professionalism and leadership. You’ll offer a level of service that goes above and beyond the basics. You’ll successfully manage multiple priorities and processes while staying up to date on an ever-changing retail marketplace. Bring your ability to anticipate your leaders’ needs and proactively solve problems before they arise. Confidentiality, flexibility and exceptional time management will be key to keeping things running smoothly.

Core responsibilities of this job are described within this job description. Job duties may change at any time due to business need.

About you:

• High School diploma or equivalent experience
• 2+ years of administrative experience or similar experience
• Strong verbal and written communication skills; ability to communicate to variety of levels, both internally and externally
• Flexible, resilient and nimble; comfortable working in “grey areas” that are constantly changing
• Accountable with a high degree of initiative; ability to balance fluctuating workload and tasks
• Exceptional ability to prioritize, problem-solve and make decisions
• High attention to detail
• Experience using Microsoft Office preferred
• Four-year degree preferred

This position may be considered for a Remote or Hybrid (known internally at Target as “Flex for Your Day”) work arrangement based on Target’s needs. A Remote work arrangement means the team member worksfull-time from home oran alternatelocation that’s not a Target location, does not have a desk at a Target location and may travel to HQ up to 4 times a year. A Hybrid/Flex for Your Day work arrangement means the team member’s core role may be performed either remote or onsite at a Target location depending upon what your role, team and tasks require for that day. Work duties cannot be performed outside of the country of the primary work location, unless otherwise prescribed by Target.

Americans with Disabilities Act (ADA)

Target will provide reasonable accommodations (such as a qualified sign language interpreter or other personal assistance) with the application process upon your request as required to comply with applicable laws. If you have a disability and require assistance in this application process, please visit your nearest Target store or Distribution Center or reach out to Guest Services at 1-800-440-0680 for additional information.

Senior Executive Assistant

Sales Remote

Job Purpose and Role

The Senior Executive Assistant provides administrative and operational support to the Vice President of Sales.

Duties and Responsibilities:

• Set up Travel
• Expense Reports
• Linked in management
• Respond to clients
• Set up meetings
• Data Analyst
• Emailing
• Build Data lists if needed
• Create accountability sheets to use with team in google sheets
• Develop quotes in CRM
• Track Clients

Qualifications:

• Minimum of 5 years experience in an executive level support role.
• Strong working knowledge of Microsoft Office Suite and Google applications
• Excellent communication skills – written and verbal
• Resourceful and positive approach to problem solving and willingness to go the extra mile
• Outstanding organizational, time management skills and a great eye for detail.
• Ability to give and receive candid feedback professionally
• With data analytics experience is a plus
• Trustworthy

Location: Fully Remote

Schedule: Full Time, Monday Friday, 9 AM 5 PM CST USA (Flexible as needed)

Compensation:

• $765.38 monthly (Paid Biweekly)
• Healthcare coverage
• Vacation and Sick Leaves
• Statutory Benefits
• Great working environment for someone who is passionate and energetic
• Bonus potential

Location

Remote

Department

Sales

Employment Type

Full-Time

Minimum Experienceg

Experienced

Compensation

$765.38 monthly (Paid Biweekly)

Seasonal Associate (EAP)

US Remote

Full time

Why is Health Advocate a great place to work? For starters, Health Advocate employees enjoy helping people every single day. Employees are given the training they need to do their jobs well, and they work with supervisors and staff who are supportive and friendly. Employees have room to grow, and many of Health Advocate’s supervisors are promoted from within the company. Join our award winning team!

2023 Awards:

· National Customer Service Association All–Stars Award: Service Organization of the Year.

· Stevie® Awards for Sales & Customer Service: Customer Service Department of the Year – Healthcare, Pharmaceuticals, and Related Industries, Bronze Winner

BASIC FUNCTION

Responsible for providing administrative support to department which may include data entry, faxing, copying, distributing, and filing material, and client contact or follow up; meet established timeline and due dates for activities keeping assigned supervisor aware of any changes to schedule; thoroughly document activities providing updates to supervisor as required

MAJOR JOB ACCOUNTABILITIES

• Administrative Functions – Participate in a variety of department activities ensuring adherence to department procedures and established timelines
• Provide administrative support to department which may include data entry, faxing, copying, distributing, and filing material, and client contact or follow up
• Based on department need, utilize CRM tools (e.g., Salesforce, etc.) to update client information and communication with members via email
• Meet with assigned supervisor to discuss scope of activities that are to be completed
• Meet established timeline and due dates for activities keeping assigned supervisor aware of any changes to schedule
• Based on department need, exercise exceptional customer service skills in an effort to optimize each contact with the member
• Ass necessary, assist multiple departments or managers with projects ensuring to prioritize requests based on level of importance
• Thoroughly document activities providing updates to supervisor as required
• Escalate activity issues to supervisor ensuring they are brought to resolution

Project Participation –

• Participate in the activities associated with a variety of departmental projects.
• Prepare reports, material and documentation
• Create organized project files
• Provide project lead with status reports throughout assigned projects

Team Interfaces –

• Establish and maintain a professional relationship with team members and department contacts.
• Cooperate with team members to meet goals or complete tasks
• Escalate work flow and communication issues to supervisor

Mental and Physical Requirements – –

• This position will be exposed mainly to an indoor office environment and will be expected to work near or around computers, telephones, and printers
• The nature of the work in this position is sedentary and the incumbent will be sitting most of the time
• Essential physical functions of the job include fingering, grasping, pulling hand over hand, and repetitive motions to utilize general computer software/hardware continuously throughout the work day
• Essential mental functions of this position include concentrating on tasks, reading information, and verbal/written communication to others continuously throughout the work day

Related Duties as Assigned – –

• The job description documents the general nature and level of work but is not intended to be a comprehensive list of all activities, duties, and responsibilities required of job incumbents
• Consequently, job incumbents may be asked to perform other duties as required
• Also note, that reasonable accommodations may be made to enable iniduals with disabilities to perform the functions outlined above
• Please contact your local Employee Relations representative to request a review of any such accommodations

MINIMUM QUALIFICATIONS

• Applicant for this job will be expected to meet the following minimum qualifications.

Education

• High School Diploma or GED required

Experience

• Minimum 6 months education or work experience in related area is preferred.

Company Overview

Health Advocate is the nation’s leading provider of health advocacy, navigation, well-being and integrated benefits programs. For 20 years, Health Advocate has provided expert support to help our members navigate the complexities of healthcare and achieve the best possible health and well-being. Our solutions leverage a unique combination of best-in-class, personalized support with powerful predictive data analytics and a proprietary technology platform to address nearly every clinical, administrative, wellness or behavioral health need. Whether facing common issues or an unprecedented challenge like COVID-19, our team of highly trained, compassionate experts work together to go above and beyond expectations, making healthcare easier for our members and ensuring they get the care they need.

Awards:

2023:

• National Customer Service Association All–Stars Award: Service Organization of the Year.
• Stevie® Awards for Sales & Customer Service: Customer Service Department of the Year – Healthcare, Pharmaceuticals, and Related Industries, Bronze Winner

2022:

• Stevie® Awards for Sales & Customer Service: Customer Service Department of the Year – Healthcare, Pharmaceuticals, and Related Industries, Bronze Winner
• Excellence in Customer Service Awards: Organization of the Year (Small)
• Best in Biz Awards: Most Customer-Friendly Company of the Year – Medium and large category (Silver)

2021:

• Stevie® Awards for Sales & Customer Service: Customer Service Department of the Year – Healthcare, Pharmaceuticals, and Related Industries, Silver Winner
• Stevie® Awards for Sales & Customer Service: Most Valuable Response by a Customer Service Team (COVID-19). Bronze Winner
• Best in Biz Awards: Most Customer-Friendly Company of the Year – Medium and large category (Silver)

2020:

• National Customer Service Association All–Stars Award: Organizations of 100 or Greater, Runner-Up
• Communicator Award of Distinction: October 2019 Broker News
• MarCom Awards: Gold, COVID Staycation Ideas brochure
• MarCom Awards: Platinum, 2021 Well-being Calendar
• Best in Biz Awards: Most Customer-Friendly Company of the Year – Medium category (Silver)

Health Advocate is an Equal Opportunity Employer that does not discriminate on the basis of race, color, sex, age, religion, national origin, citizenship status, military service and veteran status, physical or mental disability, or any other factor not related to job requirements. We respect and value ersity, and are committed to the principles of Equal Employment Opportunity.

Special Assistant to CEO (Remote)

Job Category: Administration

Requisition Number: SPECI001359

Posting Details

• Full-Time
• Locations

  WES NY Office

  New York, NY 10004, USA

Job Details

Description

Title: Special Assistant to the Office of the CEO

Department: Office of the CEO

Salary: USA: $72K – $82K USD

Location: Remote ( Candidates based in the US only)

Description:

World Education Services is looking for a Special Assistant in the Office of the CEO to work closely with the CEO and her Chief of Staff in executing the overall mandate of the leadership team and driving cross-functional strategic work across our organization. The Special Assistant will have a strategic view of the organization, with insight into the operations of a leading social enterprise working at the intersection of higher education, global mobility, and workforce development, and serving international students, immigrants, and refugees.

The Special Assistant will participate in meetings with the senior executive team, engage in special projects, and facilitate the effectiveness of the office of the CEO and Chief of Staff.

Duties included but not limited to:

Facilitate the effectiveness of the CEO and the Executive Team

• Join the CEO for selected high priority meetings internally and externally – tracking discussions and taking accountability for follow-up.
• Lead CEO preparation for high priority meetings, such as external speaking events, discussions on strategic initiatives, and internal all-staff meetings on key initiatives.

Manage cross-functional processes and meeting governance.

• Lead project management for annual and quarterly Departmental reviews and assist in leading prioritization processes. Work with the Chief of Staff to develop a plan for improving and ensuring alignment across teams on the organization’s highest priorities.
• Manage follow up of senior leadership meetings including communicating to relevant stakeholders.
• Facilitate the planning and project management of the Board of Trustees and Board Committee meetings by working with the CEO and Chief of Staff to develop agendas, prepare for meetings, coordinate materials, and drafting the CEO Report.
• Support roll-out and execution of company annual processes (including discussions on prioritization, performance monitoring, and budgeting).

Drive special projects. (expected to be approximately 20% of time)

• Develop analytics, presentations and reporting for the CEO and Chief of Staff.
• Facilitate, edit, and draft CEO and corporate communications in partnership with the Senior Director, Strategic Communications.
• Coordinate closely with the Executive Assistant to the CEO on calendar management for major meetings, programs, and activities.
• Ad hoc projects and other duties as required.

Requirements:

2+ years of professional experience

• Commitment to the WES mission.
• Ambitious career goals to advance to leadership positions in the future.
• Commitment to confidentiality and discretion in appropriately handling sensitive information is required.
• Exceptional verbal and written communication skills.
• Strong strategic thinking, planning and analytical skills.
• Poise, confidence, and maturity in interacting with key stakeholders.
• Ability to build strong relationships and work with iniduals at all levels of the organization.
• Highly organized and detail-oriented in planning and executing tasks.
• Highly efficient in managing multiple concurrent erse tasks and projects.
• Ability to use independent judgment and work under pressure on competing responsibilities with resilience, and a high level of ownership.
• Collaborative and a team player.
• Bachelor’s degree

EOE Statement: World Education Services provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or expression, veteran status, or genetics. In addition to federal law requirements, World Education Services complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Executive Assistant, Office of Underwriting

• Job LocationsUS-Remote
• ID 2023-60167
• Position Type Full-Time
• Minimum Salary USD $66,100.00/Yr.
• Maximum Salary USD $92,600.00/Yr.
• Flexible Time Off Annual Accrual – days 15

Pay Philosophy

The typical starting salary range for this role is determined by a number of factors including skills, experience, education, certifications and location. The full salary range for this role reflects the competitive labor market value for all employees in these positions across the national market and provides an opportunity to progress as employees grow and develop within the role. Some roles at Liberty Mutual have a corresponding compensation plan which may include commission and/or bonus earnings at rates that vary based on multiple factors set forth in the compensation plan for the role.

Description

Provides administrative support for four executives in the Office of Underwriting, GRS, exercising confidentiality, tact, and diplomacy to support them in achieving the GRS profitability goals. Manages executive calendars, prepares materials for meetings, triages communications, coordinates and optimizes executive travel plans, and helps to keep executives focused and on schedule. Essence of the role is to enable executives supported to be more productive with their time and to work as efficiently and effectively as possible.

Responsibilities

• Identifies the preferred method of support for assigned executives and appropriately accommodates working style. Partners with executives to help them be more efficient and effective with their time, consistently maintaining strong communication.
• Manages executive calendars. Acts as a gatekeeper to include prioritization of meetings and resolving scheduling conflicts. Keeps executives informed of changes and helps to keep them on schedule.
• Triages and responds to various forms of communications based on executive needs and preferences. Coordinates responses to requests for information, surveys, etc.
• Assists executives with preparing for meetings, to include preparing materials, setting up agendas, obtaining materials in advance, and distributing materials.
• Orders equipment for executives as needed.
• Prepares, updates, and organizes information (using PowerPoint, Excel, Word, etc.) for inclusion in huddle boards, reports, correspondence, presentations, budgets, etc. Edits documents for accuracy, format, and arrangement of material.
• Optimizes travel arrangements (transportation, accommodations, agenda) based on executive travel needs and preferences. Manages complex itineraries, to include any changes. Processes related expenses.
• Coordinates/assists with managing team meetings (staff meetings, town halls, quarterly on-sites/off-sites, team gatherings, etc.) whether virtual or in-person. Assists with event planning.
• Assists in keeping executives and their teams well organized, to include online retrieval and archiving on collaboration platforms such as MS Teams and SharePoint, as well as supporting the Company’s records retention schedule.
• Learns and keeps informed of new tools and technologies to further executive productivity.
• Identifies and communicates useful functionality and assists with troubleshooting.
• Assists with process and/or program management such as maintaining distribution lists, coordinating nominations, distributing updates, administering surveys, conducting research, obtaining resources, preparing documents, etc.

Qualifications

• Solid knowledge of administrative procedures, software applications (such as Microsoft Office Word, Excel, PowerPoint, Teams, Adobe Acrobat, etc.) records management systems, and other business procedures and terminology.
• Excellent organizational skills, time management skills and attention to detail, to include anticipating needs, being resourceful and proactive.
• Displays high degree of professionalism in order to maintain confidential information with discretion, deal with people tactfully, and help establish strong relationships and positive communication.
• Competencies typically acquired through an associate`s degree (or equivalent) and 4 to 6 years of relevant and progressively more responsible administrative experience, to include prior experience providing support at the management level.

About Us

At Liberty Mutual, our purpose is to help people embrace today and confidently pursue tomorrow. That’s why we provide an environment focused on openness, inclusion, trust and respect. Here, you’ll discover our expansive range of roles, and a workplace where we aim to help turn your passion into a rewarding profession.

Liberty Mutual has proudly been recognized as a “Great Place to Work” by Great Place to Work® US for the past several years. We were also selected as one of the “100 Best Places to Work in IT” on IDG’s Insider Pro and Computerworld’s 2020 list. For many years running, we have been named by Forbes as one of America’s Best Employers for Women and one of America’s Best Employers for New Graduates as well as one of America’s Best Employers for Diversity. To learn more about our commitment to ersity and inclusion please visit: https://jobs.libertymutualgroup.com/ersity-inclusion

We value your hard work, integrity and commitment to make things better, and we put people first by offering you benefits that support your life and well-being. To learn more about our benefit offerings please visit: https://LMI.co/Benefits

Liberty Mutual is an equal opportunity employer. We will not tolerate discrimination on the basis of race, color, national origin, sex, sexual orientation, gender identity, religion, age, disability, veteran’s status, pregnancy, genetic information or on any basis prohibited by federal, state or local law.

Executive Assistant – Diversity, Equity & Inclusion

• Remote – United States
• Full time
• JR-202317958

Job Description

General Motors is seeking an Executive Administrative Assistant to provide administrative support to the Global HR Organization, specifically DEI. Work includes various tasks such as presentation creation, travel arrangements, calendaring, and scheduling. This position requires a high degree of discretion, accuracy and coordination.

Responsibilities:

• Own and manage fiscal year budget for the DEI organization
• Coordinate with a large number of external, third-party relationships with DEI-focused entities and non-profits
• Coordinate with a large number of internal organizations across the GM DEI ecosystem, building relationships and trust
• Manage and help to prepare for the external public appearances and speaking engagements for the CDEIO, including coordination of event plan with third party media and DEI-focused organizations
• Assignments are broad, complex and varied in nature
• May include responsibilities that extend to external customers – degree of internal vs external impact
• Provide solutions to non-routine problems of a more moderate scope and complexity
• Conserve manager’s time by assuming administrative details
• Coordinate a system for managing office routine
• Expedite handling of correspondence, global mail requests and phone calls
• Prepare written reports, correspondence etc.
• Gather and analyze routine data
• Maintain regular contact with others outside the work group
• Complete various assignments as requested with minimal supervision
• Maintain records, confidential files and GM specific reports
• Schedule complex meetings and maintain multiple calendars
• Continuously look for ways to improve efficiencies of day-to-day tasks
• Support travel arrangements, Visa, Passport and associated expenses
• Invoicing for department related purchases
• Knowledge of and ability to assist with IT / Cell phone / Phone / MML / Webex / Microsoft Teams and other Telepresence systems
• Manage all aspects of office administration using independent thinking and judgment with sole discretion for office procedures
• Make discriminating decisions regarding the distribution/flow of information and work
• Manage office using common systems and advanced technology when appropriate (e.g. electronic mail, internet, ergonomically designed tools, software packages, paperless systems)
• Provide floor coordination support as needed
• Various project work

Additional Job Description

Qualifications & Skills:

• Minimum 3 – 5 years executive administration experience
• Subject matter expertise in the role of and programs within the DEI organization, including employee resource groups
• Experience communicating and partnering with a variety of erse communities and DEI-focused entities
• Experience partnering with external media publications as it relates to DEI content and/or speaking engagement
• Experience managing budgetary responsibilities, particularly as it related to third-party contracts
• Advanced level of proficiency in MS Word, Excel, PowerPoint, scheduling, internet, Outlook, and knowledge of Sharepoint
• Meeting set up and facilitation, along with Calendaring
• Appropriate use of grammar, spelling and punctuation
• Independent thinking, adaptability, judgment and problem solving
• Positivity

Remote: This position does not require employee to be on-site full-time to perform most effectively. The employee’s role enables them to work off-site on a permanent basis.

GM DOES NOT PROVIDE IMMIGRATION-RELATED SPONSORSHIP FOR THIS ROLE. DO NOT APPLY FOR THIS ROLE IF YOU WILL NEED GM IMMIGRATION SPONSORSHIP (e.g., H-1B, TN, STEM OPT, etc.) NOW OR IN THE FUTURE.

Compensation:

• The expected base compensation for this role is $72,435 – $115,709 USD Annually
• Actual base compensation within the identified range will vary based on factors relevant to the position.
• Bonus Potential: An incentive pay program offers payouts based on company performance, job level, and inidual performance.

About GM

Our vision is a world with Zero Crashes, Zero Emissions and Zero Congestion and we embrace the responsibility to lead the change that will make our world better, safer and more equitable for all.

Why Join Us

We aspire to be the most inclusive company in the world. We believe we all must make a choice every day – inidually and collectively – to drive meaningful change through our words, our deeds and our culture. Our Work Appropriately philosophy supports our foundation of inclusion and provides employees the flexibility to work where they can have the greatest impact on achieving our goals, dependent on role needs. Every day, we want every employee, no matter their background, ethnicity, preferences, or location, to feel they belong to one General Motors team.

Benefits Overview

The goal of the General Motors total rewards program is to support the health and well-being of you and your family.

Our comprehensive compensation plan incudes, the following benefits, in addition to many others:

• Paid time off including vacation days, holidays, and parental leave for mothers, fathers and adoptive parents;
• Healthcare (including a triple tax advantaged health savings account and wellness incentive), dental, vision and life insurance plans to cover you and your family;
• Company and matching contributions to 401K savings plan to help you save for retirement;
• Global recognition program for peers and leaders to recognize and be recognized for results and behaviors that reflect our company values;
• Tuition assistance and student loan refinancing;
• Discount on GM vehicles for you, your family and friends.

Diversity Information

General Motors is committed to being a workplace that is not only free of discrimination, but one that genuinely fosters inclusion and belonging. We strongly believe that workforce ersity creates an environment in which our employees can thrive and develop better products for our customers. We understand and embrace the variety through which people gain experiences whether through professional, personal, educational, or volunteer opportunities. GM is proud to be an equal opportunity employer.

We encourage interested candidates to review the key responsibilities and qualifications and apply for any positions that match your skills and capabilities.

Equal Employment Opportunity Statements

GM is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. GM is committed to providing a work environment free from unlawful discrimination and advancing equal employment opportunities for all qualified iniduals. As part of this commitment, all practices and decisions relating to terms and conditions of employment, including, but not limited to, recruiting, hiring, training, promotion, discipline, compensation, benefits, and termination of employment are made without regard to an inidual’s protected characteristics. For purposes of this policy, “protected characteristics” include an inidual’s actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, lactation and related medical conditions), gender identity or gender expression, sexual orientation, weight, height, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances. If you need a reasonable accommodation to assist with your job search or application for employment, email us at [email protected] or call us at 800-865-7580. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.

Licensing Support Administrator

Remote

Who We Are:

We are DotCom Therapy! Nice to meet you!

With our mission, we like to keep it short and sweet. We are making therapy available to everyone, everywhere, using the power of the internet.

What We Do:

DotCom Therapy has been a leader in pediatric teletherapy services since 2015. With our technology platform and our team of expert providers and pediatric clinicians we bring a passion to treating the whole child and helping them thrive. By removing location as a barrier, we can equalize access to quality support.

What You’ll Do:

You will be responsible for performing various administrative tasks for the licensing support team and performing various audits on licensure databases.

• • Follow up with providers on a consistent basis to ensure that licensure activities happen in a timely and efficient manner.
  • Performs basic administrative tasks including but not limited to, email management, licensure audits, calling various licensure boards, and systems management.
  • Monitors applications to ensure timely start dates and no lapses in enrollment.
  • Maintains copies and tracks current state licenses, current educator certifications, and school district clearances.
  • Routinely travels to the post office and/or various shipment facilities.
  • This position will be responsible for following up with providers and various regulatory agencies to ensure speedy and efficient processing of all required materials.
  • Other duties or projects as assigned.

Minimum Requirements:

• Proven customer service experience
• Excellent verbal and written communication skills
• Great attention to detail and organizational skills
• Excellent interpersonal, customer service, and collaboration skills
• Must have access to a quiet working space and stable internet

The on target earnings for this role are $35,000 – $40,000. Exact salary will ultimately depend on multiple factors, which may include the successful candidate’s skills, experience and other qualifications.

We are proud to be an equal opportunity workplace, committed to providing equal employment opportunities to all applicants and employees regardless of race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, medical condition, genetic information, military or veteran status, gender identity or expression, sexual orientation, or any other characteristic protected by applicable federal, state or local law.

DotCom Therapy is also committed to providing reasonable accommodations for qualified iniduals with disabilities, including disabled veterans. Please contact DotCom Therapy’s Recruiting team if you need a reasonable accommodation or any assistance completing any forms or to otherwise participate in the application process.

DotCom Therapy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Administrative Assistant

• Administrative Support
• Work from Home
• Full-Time/Regular

Numotion aims to be the most responsive and innovative company to do business with. With more than 2,000 employees and over 140 locations nationwide Numotion is the premier mobility and rehab equipment supplier, and remains committed to a strong local focus. We are seeking an organized, motivated inidual to join our team.

Position Summary

An administrative assistant provides administrative support to Staff, Managers, Directors, and/or Vice Presidents. This position involves daily contact with both internal and external contacts, as well as exposure to sensitive confidential information. This position will also assist with scheduling and managing of workflow.

Responsibilities

• Manages calendar and schedules appointments.
• Sends out UPS mail for the payroll departments
• Screens incoming calls and correspondence and responds independently when possible.
• Arranges in-services, special events, conferences and national exhibits.
• Manages national meeting and exhibit hall, and negotiates contracts with associated vendors.
• Coordinates teleconferences.
• Arranges complex and detailed travel plans and itineraries, and compiles documents for travel-related meetings.
• Reviews and submits monthly company credit card statements for Vice Presidents.
• Ensures work flow for managers in order to meet productivity needs.
• Communicates with companies and staff.
• Organizes and maintains file system, and files contracts, vendor agreements and other documents
• Copies and scans correspondence or other printed materials; files accordingly.
• Prepares outgoing mail and correspondence, including e-mail and faxes.
• Reads and routes incoming mail.
• Assists other assistants in projects and events

Required Skills

Qualifications

• Associate’s degree in business or other related field required.
• Three to five years of office related experience in a similar sized organization is required.
• Minimum three years of experience in meeting or convention planning required
• Proficient in MS Office.
• Excellent attention to detail and organizational skills
• Ability to communicate professionally and effectively, both orally and in writing;
• Ability to work in a fast-paced environment and juggle multiple priorities.
• Able to think quickly, assess a situation and make a sound decision.
• Able to use technology to optimize efficiency and effectiveness.
• Solid critical thinking and problem solving skills.
• Assertive, self-directed; able to work without supervision.
• Ability to perform job with integrity and values consistent with the Numotion Mission.

At Numotion, we are committed to meeting the needs of those we serve, and our employees. Working for Numotion, you will receive a competitive wage and benefits, including medical, dental and vision insurance, short or long term disability, a 401 K plan and life insurance.

Numotion is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or disability status.

Numotion is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.

Title: Executive Assistant

Location: US

Remote-Work can be done in any state in the U.S. **Candidates located in the Pacific Time Zone highly preferred**

Primary Accountabilities:

• Intensive outlook calendar coordination and meeting and travel scheduling, prioritizing and communication

• Attend meetings, take notes, and distribute agendas and relevant documents

• Organize and schedule travel (including some international travel) special events, mailings, car services, etc.

• Understand and manage Executive Level Leadership needs and challenges for team

• Ability to communicate professionally and effectively by email, phone, and messaging

• Liaise and communicate with key stakeholders across the Company

• Facilitate in organizing and setting up meetings, including the preparation of required materials and technology, meals etc.

• Prepare and review expense reports in a timely fashion,

• Create, direct and/or review PowerPoint presentations and Excel spreadsheets as needed

• Proofreading/copy editing as needed

• Maintain technology tools and filing systems for Executive Team Support

• Build relationships with Leadership’s direct reports, HMH administrators and provide ad hoc support to various iniduals and/or teams

• Organize quarterly in-person and virtual weekly leadership team meetings

• Work closely with team members on departmental events and projects

• Additional support activities as business necessitates

• Work with facilities on office management related matters

• Work with IT, facilities, and HR for onboarding new staff

Skills & Competencies:

• Detail-oriented and thorough in execution

• Clear, succinct, and professional oral and written communication

• Ability to prioritize tasks effectively and develop and implement creative solutions and systems quickly

• Flexibility and adaptability to constantly changing environment and needs

• Possess a high energy level, integrity, and a strong work ethic

• Self-starter and pro-active approach to all tasks

• Calm demeanor and ability to manage stressful situations with grace and composure

• Highly collaborative problem-solving skills and enthusiasm for taking on new challenges

• Advanced knowledge of office technologies

Education & Experience:

• Bachelor’s/Associate’s Degree or equivalent experience

• Minimum of 3 years related work experience (5+ years related work experience preferred)

• Previous administrative experience in a professional and fast-paced environment

• Microsoft Office Suite (including: Word, Excel, PowerPoint) and deep engagement with Outlook

• WebEx and Concur

• Working knowledge and interest in budgets and general project management

Physical Requirements:

• Might be in a stationary position for a considerable time (sitting and/or standing)

• The person in this position needs to move about inside the office to access file cabinets, office machinery, etc.

• The person in this position may need to lift boxes or carry items related to events and catering

• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer

• Must be able to collaborate with colleagues via face to face, conference calls, online meetings and travel up to 10% when needed

Salary: $30/hr. – $31.75/hr.

Virtual Assistant

This is a 1099 contractor role.

We are accepting applications for residents of all states EXCEPT California, Montana, New Jersey, New York, and Pennsylvania. Applicants living in these states will not be considered for contract opportunities at this time.

You MUST be available during regular business hours. This is not a job that can be partnered with your other full-time job. No evening hours.

The Virtual Assistant pay range is $18 – $21 per hour based on experience and skillset. Contractors are paid a fixed rate once per month based on the number of contracted hours. BELAY does not guarantee hours or clients.

All applicants may be subject to a background check prior to an offer of employment or contract being issued.

BELAY Participates in E-Verify.

• Are you a dedicated, proven professional who brings experience and expertise to everyone you serve?
• Are you looking for a position where you can genuinely own the flexibility of the role?
• Do you have a knack for being resourceful, helpful, and proactive?
• Do organization, planning, and problem-solving make you giddier than most people can understand?
• Want to enjoy the flexibility of working part-time from home with the leading virtual assistant provider in the United States?

Look no further; you just found the career you never thought existed! You can have a meaningful career working from home part-time while being present and available for loved ones, too. And it starts with BELAY. BELAY is a top-ranked virtual solutions company looking for highly motivated virtual assistants with a passion for serving others. Does that sound like you? Then join us!

WHY BELAY?

Entrepreneur Magazine ranked BELAY #1 for ‘Best Culture for Small-Sized Companies’ and the Top Company Culture for a Small Business’ awards for having a productive and high-performance culture.

Inc. Magazine also recognized BELAY as one of the Fastest Growing Companies in the United States.

But wait that’s not all!

BELAY also received the ‘When Work Works’ award from the Society of Human Resource Management, recognizing companies that offer effective and flexible workplace strategies, empowering their organization to rise above the competition.

And we’re not through yet!

As an Atlanta-based business, The Atlanta Business Chronicle named BELAY one of the Best Places to Work.’

ARE YOU LOOKING FOR:

• A fractional part-time position where you can fit work into your life?
• A position where you serve as your client’s indispensable partner?
• An opportunity to use your talents and skills to build your client’s success?
• A community of contractors to share ideas and best practices?
• Regular support and guidance from your BELAY team?

ESSENTIAL FUNCTIONS/RESPONSIBILITIES:

• Maintain executive’s appointments/calendar.
• Email management and organization.
• Prepare presentations and/or spreadsheets.
• Social Media management.
• Create structure/workflow/processes.
• Research technologies and make recommendations.
• CRM administration: updates and data entry.
• Make travel arrangements, such as booking flights, and cars, and making hotel and restaurant reservations.
• Project Assistance/Coordination.
• Event planning and coordination.
• Assist with personal tasks as needed.

KEY ATTRIBUTES:

• Detail-oriented, organized, and efficient.
• Extremely self-motivated with strong time management.
• Proactive, pragmatic, and resourceful problem solver.
• Trustworthy and reliable.
• Friendly and professional communicator.
• Ability to manage multiple priorities and meet or beat deadlines with no errors.
• Tech-savvy and quick to learn new concepts.
• Ability to anticipate the needs of others coupled with a strong desire to serve.
• Adaptable.

KEY QUALIFICATIONS:

• Bachelor’s Degree and experience working remotely preferred.
• Available daily (Mon-Fri) during business hours, and able to dedicate at least 15 hours/week.
• Experience in an administrative support role.
• In-home office setup including Mac or PC Computer (including webcam) with minimum 1.0ghz dual-core processor, 8GB, and the most recent version of MS Office installed (all programs; Word, Excel, Outlook, PowerPoint).
• A fast and reliable internet connection.
• Smartphone with email capabilities.
• Designated professional, quiet space.

Title: Executive Assistant (12-Month Contract)

Location: Remote, USA

The opportunity

Unity Technologies is seeking an Executive Assistant to join our Global Desk team supporting executive leadership groups across business units. As a partner and first-line of communication with our leaders, you will work closely with company executives, fellow assistants, and employees from across the company to ensure a smooth and effective workflow for your Executive partners and their teams.

We are looking for a proficient administrative professional with stellar interpersonal demeanor, and desire to learn, collaborate and tackle problems! You will have the opportunity to collaborate with a centralized team of assistants in a remote setting, and demonstrate consistency in forming lasting partnerships across all levels to help enable the success of Unity’s executive leaders and the teams that they lead.

If you are passionate about problem solving, and want to provide detailed, timely, and empathetic support to a highly dedicated executive group, we want to talk to you!

What you’ll be doing

• Coordinate and lead all aspects of logistics for calendar management, conflicting priorities, event management, expenses and travel
• Plan and facilitate agenda and meeting objectives with little direction
• Strategically lead and prioritize personal and team tasks efficiently
• Collaborate with all levels of the organization, including executives, peers, as well as internal teams and external vendors
• Support and improve administrative processes and objectives aligned to business unit goals

What we’re looking for

• Consistent track record operating in hyper-growth environments, where establishing relationships has been critical to getting things done
• Excellent written and verbal communication including supporting internal team processes and knowledge delivery.
• High integrity and ability to maintain confidentiality of critical information with tact and excellent judgment
• Prior experience with travel, and expense reports that include transactions from multiple countries
• Proficiency in Google applications, MS Office Suite, Slack and learning new tools as needed.

You might also have

• Previous experience with high-level strategy, operations with executive administration
• Experience supporting cross functional initiatives, goal alignment, and succeeding in fast paced growing environments
• Diverse and open approach collaborating on team objectives

Relocation support is not available for this position. Work visa/immigration sponsorship is not available for this position.

Life at Unity

Unity (NYSE: U) is the world’s leading platform for creating and operating real-time 3D (RT3D) content. Creators, ranging from game developers to artists, architects, automotive designers, filmmakers, and others, use Unity to make their imaginations come to life. Unity is the foundation upon which the world’s most powerful digital content is created. Specifically, Unity’s platform provides a comprehensive set of software solutions to create, run and monetize interactive, real-time 2D and 3D content for mobile phones, tablets, PCs, consoles, and augmented and virtual reality devices.

*Note: Certain locations require a good faith disclosure of the base pay for the role. The actual base pay for the successful candidate may differ based on location and level.

Gross pay salary

$60,600$82,100 USD

Families & Workers Fund – Administrative Assistant

Remote

Full Time

Job Overview:

The Families and Workers Fund (FWF) seeks an Administrative Assistant to join our team.

The Administrative Assistant will support our overall organizational operations with a focus on administrative support to the Executive Director and Program Directors. The Administrative Assistant will have a deep commitment to equity and is highly organized with strong attention to detail and capable of effectively prioritizing and actioning a heavy stream of inbound requests.

About the Families and Workers Fund

The Families and Workers Fund (FWF) is a platform for collaborative action and a pooled $65 million+ fund supported by 25 erse funders working together to build a more equitable economy that uplifts all.

FWF was founded on the belief that the United States is experiencing a once-in-a-generation opening to advance economic security, opportunity, and mobilityespecially for those who have been most locked out of the country’s prosperity.

FWF deploys strategic and nimble grants, as well as targeted programs, community engagement, and partnerships, to leverage the possibility of this moment toward three longer-term impact goals:

• 21st Century Benefits: Reimagine and repair the public benefits systemsin particular, unemployment insurance and other benefits that help to propel economic security and mobilityby supporting the introduction of new technologies, delivery models, and policies to improve efficacy and access, and end racial, gender, and other disparities.
• Recover Up: Leverage new federal and employer investments and momentum to accelerate the delivery of career pathways and quality jobs to struggling workers.
• Activate Philanthropy: Catalyze strategic collaboration in philanthropy to advance a more equitable economy and grow the total amount of resources committed to good jobs and economic opportunity.

Across all of FWF’s work, the team prioritizes equity and dignityi.e., ensuring an approach is designed for and with the most impacted communities and centers their voices and leadershipas well as implementation excellence and potential for scale.

This enables FWF to work in ways that are both people-driven and data-driven and to break down silos. FWF supports grantees that share its values of equity and are also relentlessly focused on scale, such as by investing in strong tech systems, sustainable financial models, and healthy teams.

Responsibilities include but are not limited to:

Administrative Assistance to the Executive Director (50%)

• Handle the ED’s external and/or complex scheduling and actively manage her calendar to ensure high value time utilization. Brief/update the ED on upcoming meetings and ongoing obligations and deadlines. Occasionally attend key meetings with the ED to take notes or provide support.
• Help to prioritize inbound requests of the ED and ensure timely follow up of action items, including coordinating internal and external requests, managing review times, and prioritizing important deadlines.
• Provide occasional support to the ED on special projects, such as prospect research or workflow prioritization and tracking.
• Organize the ED’s travel arrangements, coordinate the preparation of briefing materials for ED’s travel or key events, and prepare expense reports.

Administrative Assistance to the Program Directors (40%)

• Support scheduling external, multi-stakeholder virtual and in person meetings, including circulating agendas and managing complex scheduling.
• Organize travel arrangements and submit expense reports, as needed.

Organizational Operations and Other Projects As Needed (10%)

• Contribute to meeting operations such as Board meetings, internal events, and external events. This may include coordinating scheduling, sending calendar invites, and distributing agendas.
• Contribute to event operations, such as team and Board retreats. This includes managing travel, accommodations, activities, and other logistics for entire organization.
• Manage relationship with translation and interpretation consultant including coordinating requests from staff.
• Support with in-person events, travel, and accommodations. Register for virtual and in-person conferences on behalf of staff.

Minimum Requirements:

• At least 2 years of experience in a relevant past role, such as administrative assistance or nonprofit operations.
• Excellent organizational skills. Flexible and able to multitask, with demonstrated resourcefulness in setting priorities.
• Some experience with data management and/or spreadsheet management.
• Strong communication skills (listening, verbal, and written).
• Ability to take initiative, work collaboratively, and build effective relationships with key stakeholders, FWF staff, Board of Directors, and external partners.
• Comfort working in a startup environment with many competing priorities and deadlines.
• Brings an intellectual curiosity to work, enjoying learning new things and pinch hitting for team members when needed.
• Values and seeks to advance ersity, equity, and inclusion in the workplace
• Proficient in Excel and Word and/or the Google Suite equivalents. Comfort learning and utilizing new technology that may help the team better administer or streamline our work. Knowledge of Google Apps, SurveyMonkey, and virtual meeting tools.
• Must be available to work US Eastern Time Zone 9 am ET to 5 pm ET
• Must have regular and dependable internet access.

Desired Qualifications:

• Understand the issues the Families and Workers Fund impacts – including economic opportunity, economic justice, job quality, and/or public benefits deliverygained through education and training, professional experience, and/or lived experience.
• Experience with the economic opportunity field, philanthropy, and/or the nonprofit sector.

The Families and Workers Fund honors many forms of education, knowledge, and skills. Experience may include but is not limited to: one completed semester of formal study in any of the areas above; hands-on experience producing key deliverables; proven ability to synthesize a large amount of complex information; volunteering/working with workforce development organizations.

Salary, Benefits, Location, and Eligibility

• Benefits, including 100% employer paid medical, dental, and vision plan , generous paid time off, remote work stipend, and matching retirement plans.
• This position is housed within the Amalgamated Charitable Foundation, the sister philanthropy to Amalgamated Bank and headquartered in Washington, DC.
• This opportunity is a remote position open to all candidates eligible to work in the United States and able to work in the US Eastern Time Zone.
• Full time, non-exempt
• Salary: $60,000 to $70,000 commensurate with experience.

Travel Requirements

This role will require some domestic travel (approximately four trips per year), such as to support board meetings, team retreats, and other key events.

Executive Assistant

• LONDON
• REMOTE
• EXECUTIVE OFFICE
• FULL-TIME

Join Chainlink Labs, a leading decentralized oracle network company, as an Executive Assistant to provide comprehensive support to our esteemed Engineering executives. In this critical role, you will be responsible for seamless calendar management, organizing department-wide meetings, and handling sensitive data discreetly. You will play an integral part in ensuring efficient operations for our Engineering team during our fast-paced, high-performance journey.

Responsibilities of this Role

• • Act as a gatekeeper for the engineering executives time and focus – managing and prioritizing requests from across the business and the external ecosystem.
  • Successfully coordinate and execute Engineering department meetings and communications, ensuring smooth collaboration and efficient information flow.
  • Demonstrate the highest level of discretion when handling sensitive information, recognizing the importance of safeguarding the interests of Chainlink Labs.
  • Exhibit excellent written communication skills, as you will be communicating largely in text and taking important notes for various engagements.
  • Be a right-hand person to the executive team, partnering with them to help efficiently navigate their private and professional lives.
  • Own and deliver on a wide variety of projects and initiatives for the exec team.

Skills & Qualifications

• • Experience delivering a high touch support model, anticipating needs, and establishing seamless processes across core executive support tasks, e.g. scheduling, travel, communications, records, and reports.
  • Experience as an Executive Assistant managing sensitive data and commitment to maintaining confidentiality within a security-focused company environment.
  • Experience in a multi-time-zone/global setting, with a willingness to work outside usual business hours.
  • Strong self-management, time management, and organizational skills to effectively handle multiple tasks.
  • Excellent written communication level, capable of articulating ideas and communicating clearly in writing.
  • Experience using tact, sound business judgment, a solid understanding of our business, and impeccable time management, managing and prioritizing the C-Suite’s schedule and business obligations.

Our Principles

At Chainlink Labs, we’re committed to the key operating principles of ownership, focus, and open dialogue. We practice complete ownership, where everyone goes the extra mile to own outcomes into success. We understand that unflinching focus is a superpower and is how we channel our activity into technological achievements for the benefit of our entire ecosystem. We embrace open dialogue and critical feedback to arrive at an accurate and truthful picture of reality that promotes both personal and organizational growth.

About Chainlink Labs

Chainlink is the industry standard oracle network for connecting smart contracts to the real world. With Chainlink, developers can build hybrid smart contracts that combine on-chain code with an extensive collection of secure off-chain services powered by Decentralized Oracle Networks. Managed by a global, decentralized community of hundreds of thousands of people, Chainlink is introducing a fairer model for contracts. Its network currently secures billions of dollars in value for smart contracts across the decentralized finance (DeFi), insurance, and gaming ecosystems, among others. The full vision of the Chainlink Network can be found in the Chainlink 2.0 whitepaper. Chainlink is trusted by hundreds of organizationsfrom global enterprises to projects at the forefront of the blockchain economyto deliver definitive truth via secure, reliable data.

This role is location agnostic anywhere in the world, but we ask that you overlap some working hours with Eastern Standard Time (EST).

We are a fully distributed team and have the tools and benefits to support you in your remote work environment.

Chainlink Labs is an Equal Opportunity Employer.

Executive Assistant – Supporting C Suite

UNITED STATES – REMOTE

INFRASTRUCTURE

FULL TIME

REMOTE

At Bluesight, our mission is to create groundbreaking medication intelligence solutions that increase efficiency, safety and visibility for health systems and pharmaceutical manufacturers. We empower our customers to deliver the right medicine to the right patient at the right time, every time. We are a high growth healthcare information technology company with a start-up ‘vibe’ but over 2,000 customers tracking medications using our proven solutions.

About The Job

In this role, you will support and assist the CEO and other senior executives to maximize effectiveness of the leadership team. You will partner across Bluesight to support key initiatives and cross-functional activities for the executive office. You will be responsible for managing organizational processes and driving stakeholder alignment. If you are a highly organized self-starter that works with a sense of urgency and humor this could be a great opportunity for you.

Some of what you will do:

• • Manage calendar, schedules and prioritize appointments, ensuring meetings, deadlines, presentations and other duties are carried out seamlessly
  • Prepare expense reports as required; follows policies and procedures, resolves accounting inquiries
  • Draft/edit/prepare correspondences/presentations, ensuring proper grammar, spelling, formatting/visual design
  • Coordinate special events and leadership team meetings including scheduling, vendor selection, catering, room set-up, etc.
  • Provide meeting support to include drafting presentations, agenda creation, scheduling and taking meeting minutes
  • Handle special projects and ad hoc requests as they arise
  • Support and organize strategic initiatives across multiple teams
  • Communicating on behalf of the leadership and providing critical strategic context to build stakeholder alignment
  • Measuring progress of internal goals and strategies through KPIs and OKRs
  • Other duties and special projects as assigned.

What you bring to the role:

• • Bachelor’s degree, or equivalent experience
  • Ability to demonstrate discretion and maintain confidentiality
  • 4+ years of administrative, analyst, and / or project management experience
  • Previous experience providing support to multiple executives
  • Advanced skills in Google Workspace, and / or Microsoft Office suite
  • Experience in managing multiple priorities, administrative coordination, and logistics
  • Well-organized, detail-oriented, ability to multi-task with great follow-up skills
  • Strong written and verbal communication skills
  • Experience in high growth, fast-paced environments, SaaS company preferred
  • Proven ability to handle multiple projects and workstreams simultaneously and manage complex systems
  • Strong problem-solving skills with the ability to simplify processes
  • Proven ability to be successful in a remote work environment
  • Occasional travel is required

This position is a remote position and open to applicants in the continental United States.

Why Bluesight?

Bluesight’s culture is built on innovation and teamwork. There’s room to grow and opportunities to take initiative. You will partner with sharp, motivated teammates looking to disrupt a massive industryand have fun doing it. We truly believe that where you work and what you do matters. Join us as we revolutionize the hospital pharmacy landscape!

-Competitive salary

-Time off when you need it unlimited vacation days!

-Generous insurance coverage

-401k program with a company match

-Fun, collaborative culture!

EOE AA M/F/VET/Disability

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, religion, color, national origin, sex, protected veteran status, disability, or any other basis protected by federal, state or local laws.

Executive Assistant & Operations Coordinator

REMOTE

United States Operations Full time

OVERVIEW

Description

ConvertKit is a creator marketing platform built to empower creators to earn a living online. We help them own their audience and turn fans into customers. For makers, authors, chefs, musicians, athletes, and anyone else making a living by creating the culture we all love, there isn’t a better tool for reaching inboxes. More importantly, there isn’t a team more committed to helping creators earn a living doing work that matters.

We’re on a mission to help creators earn $1 billion using our SaaS marketing platform. We have always been 100% independent and 100% remote. We are proud to have built a product that our customers love, that 25,000+ creators use to earn a living, and we look for people who have enthusiasm and belief in our mission, vision, and values to join our team.

The role

We’re looking for an experienced executive assistant to support our VP of Operations and broader operations team, helping with a variety of projects both big and small.

As a strong candidate, you have significant experience as an executive assistant for companies that are moving quickly OR experience in comparable roles, like project management. You thrive with complete autonomy and are particularly good at building systems, managing moving schedules, and building strong relationships with peers, leadership and cross-functional teams. You’re highly empathetic; able to understand the needs of others and proactively meet those needs without being asked. You get satisfaction from managing projects that maintain business requirements and mitigate risk. And you do all of this while helping ConvertKit build a healthy culture for our incredible team.

We’re looking for someone with a passion for supporting ConvertKit’s team, culture, and the systems that keep ConvertKit running. The right person for this role will collaborate with the VP of Operations and broader Ops team on a variety of projects; manage and streamline current and future systems; help us maintain compliance; and provide support with communication, scheduling, reporting, and more.

The person for this role is detail-oriented, a team player, and efficiency enabler. You’re a master of change-management and you don’t mind managing a variety of schedules, tasks, and projects all in the same day.

As part of the Ops team you will:

• Learn about the Operations team – our shared goals and priorities – and have an opportunity to collaborate with your teammates on shared initiatives that support the broader team
• Create leverage in your role to help the Ops team remain small and effectively serve a growing team
• Jump in and help out with a variety of projects and tasks across Ops – from finance, to legal, to people ops

As the Executive Assistant to the VP of Ops you will:

• Learn the intricacies of operations at ConvertKit – including GDPR, finance, people ops – so you have context and can help streamline projects, communication, and/or support projects in those domains
• Act as an ambassador for the VP of Ops and the Operations team, cultivating trusted relationships with key stakeholders and communicating on your VP and team’s behalf
• Manage effective workflow for – and execute on – a variety of contract needs across the company
• Help with scheduling and calendar management, optimizing calendars to help the VP have focus time
• Book travel, including proactive research and planning for meetings with customers, colleagues, and other strategic connections for our leaders
• Effectively administer tasks like tracking expenses and managing email inboxes
• Manage a variety of research projects in scope and topic, compiling your findings in a clear and digestible format
• Assist with bi-annual board prep and Executive review sessions
• Handle key business metrics and manage documentation, meeting agendas, and updating reporting tools
• Partner with the Ops team on culture-building projects across the company, from book clubs to podcasts
• Document and streamline different ops systems to educate others and assist with future training
• Other duties and responsibilities as assigned

Requirements

• Detail-oriented
• Can take a project, ask a few key questions, and see it through to completion, while keeping your time updated on progress along the way
• Interested in learning about the ConvertKit business
• Able to work 8:00am to 5:00pm MT hours

A successful candidate will have a combination of the following

• 3-5 years as an executive assistant OR equivalent experience in operations (People Operations, HR, Finance, etc.)
• Enthusiasm and belief in the ConvertKit mission
• Excellent computer and research skills (Mac/iOS preferred)
• Comfort with data, metrics, and creating reports
• Strong skills in writing, scheduling, organization, time management, and travel logistics
• Thoughtful, direct, and kind communication skills, both verbal and written
• Strong project management skills – you’re not afraid of tight deadlines, you keep your work organized and outcome-focused, and you’re a pro with time management
• Comfort handling confidential and highly sensitive information with discretion
• A calm, professional, and approachable demeanor when handling sensitive issues or tricky changes in priority
• Comfort making adjustments and changes on the fly with a positive, collaborative attitude
• Strong social and emotional intelligence – you enjoy cultivating relationships with all types of people
• Adaptable and flexible – you’re comfortable handling miscellaneous projects and duties as needed

Benefits

ConvertKit has standardized salaries based on position, no matter where you live. For this role, we’re hiring at a level 3 ($100,000). Level is determined based on experience and our interview process.

Other benefits include:

• Profit Sharing
• Four weeks paid vacation per year
• $1,000 yearly vacation bonus for taking five consecutive days of vacation, fully unplugged from work
• Equity in ConvertKit – when you join and when you help us hit company targets
• 401k with a 5% match
• 10 paid holidays a year
• Two weeks of paid sick + mental health and wellbeing time per year
• Up to six weeks of paid bereavement leave, medical leave, and disaster after six months of employment, two weeks of each paid leave in your first six months
• 12 weeks paid parental leave and flexible scheduling in your child’s first year
• $3,000 annual childcare benefit
• Monthly medical benefits up to $1,750 a month toward premiums. Dental and vision premiums covered 100%
• Gender-affirming benefits
• $4,000 equipment allowance for your first two years, $3,000 budget every following two years (US employees only)
• $3,500 annual learning & development budget
• Four-week, paid sabbatical after five years with the team

How to Apply

We know that most people hate interviewing (we relate!). We aim to make it as good of an experience as we can, and part of that includes keeping you informed during the process. You’ll hear from us either way within 2 weeks of submitting your application.

Here’s what you can expect from our hiring process:

1. 30 min phone screen with Recruiter
2. 45 min Hiring Manager screen
3. Complete a short homework assignment
4. 60 min technical interview to discuss you relevant knowledge and experience
5. 60 min culture contribution interview

To get started, complete this application, including answers to the questions on the next page. We read every single application, and your responses to our application questions help put your experience into context, and help set you up for success during our initial review process.

ConvertKit is an equal opportunity employer. We value ersity in all of its forms, and we hire the best person we can for each role, no matter your personal background. Research tells us that applicants who are female or non-binary, as well as applicants who are people of color, are less likely to apply for roles they do not feel 100% qualified for. If you think you meet more than 50% of our requirements but fewer than 100% of them, please apply. We’re imperfect communicators, so think of our job postings as the starting point for discussion rather than proof that you shouldn’t apply.

Title: Executive Assistant

Location: United States

• Employees can work remotely
• Full-time
• Employee Status: Regular
• Role Type: Home
• Job Posting – Salary Range: $52,807 – $91,533
• Department: Administration & Office Support
• Schedule: Full Time

Company Description

Experian is the world’s leading global information services company, unlocking the power of data to create more opportunities for consumers, businesses, and society. For five years in a row, we have been named in the Top 100 World’s Most Innovative Companies by Forbes Magazine. Fueled by best-in-class data and innovative technology we help businesses and consumers make smarter decisions and create a better tomorrow.

Job Description

This role will support our Experian Software Solutions (ESS) business. ESS is responsible for building an innovative and market leading global portfolio of software products, focused on Analytics, Decisioning and Fraud use cases. ESS software unlocks the value of data for our clients.

This is a US based, 100% remote position.

The Executive Administrative Assistant will provide executive level administrative assistance in a fast-paced environment and will also work very closely with all other executive management support staff. The Executive Administrative Assistant support responsibilities include, but are not limited to, the following:

• Responsible for the planning and coordination of meetings involving staff, in-person or telephonic, including preparing and organizing all arrangements relating to the meeting location, materials, meals and conference call lines as needed. Create itinerary and document detail in Outlook.
• Effectively utilize travel and meeting policies and procedures to complete all aspects of travel (flights and transportation and hotel accommodations), both domestic and international, meeting arrangements.
• Successfully manage the day-to-day calendaring and domestic/international travel arrangements.
• Deliver effective communication and establish professional relationships with staff, external vendors and customers.
• Receive and manage incoming telephone calls/emails and requests in a timely matter. Will require the ability to resolve any routine to moderately complex inquiries and knowledge of when to escalate to the attention of the Executive.
• Coordinate quarterly All Team meetings which includes ordering necessary supplies, video conference equipment set up for offsite attendees, consolidating PowerPoint presentation, scheduling of presenters and necessary refreshments.
• Take meeting minutes and assist in tracking action items from meetings when requested.
• Process expense report(s).
• Maintain distributions lists and organization chart(s).
• Format and edit letters, reports and presentations and all other correspondence from draft state to final draft.
• Order office supplies including business cards for executive(s) as needed.
• Assist with department new hire set up: equipment ordering, office supplies, profile set up, onboarding meetings (travel profile, expense reports, Oracle set-up, education express, Amex card and mobile phone if required).
• Build relationships with other Executive Assistants Act as a backup for other Executive Assistants as needed.
• Other duties as needed.

Qualifications

• 7+ years of executive-level administrative support experience required. Bachelor’s Degree preferred but not required.
• Must show a history of being a self-starter in identifying ways to make an executive’s day more manageable, while maintaining positive relationships with other executive assistants and company staff.
• Ability to set priorities based upon criticality and importance within the department and as part of the company’s overall directive.
• Advanced level experience with MS Office, especially Outlook, Word, Excel and PowerPoint and managing busy executive schedule(s).
• Effective written and verbal communication skills needed to work effectively across departments and external partners/vendors and customers.
• Confidentiality is a MUST.
• Extreme organizational and efficiency skills are critical; there will be urgent items to manage such as travel and scheduling changes.
• Hours for the role are ideally 8:00 AM to 5:00 PM but there is some flexibility *Being flexible to meet the day to day needs is very important. Some OT is required.
• Exceptional organization and prioritization skills.

Our compensation reflects the cost of labor across several U.S. geographic markets. The base pay range for this position is listed above. Within this range, inidual pay is determined by work location and additional factors such as job-related skills, experience and education. This position is also eligible for a variable pay opportunity and a comprehensive benefits package which includes health, life and disability insurance, generous paid time off including paid parental and family care leave, an employee stock purchase plan and a 401(k) plan with a company match.

Technical Team Executive Assistant

• Engineering Administration
• Remote job

Job description

About the Company

Headquartered in West Sacramento, Origin Materials is the world’s leading carbon negative materials company. Origin’s mission is to enable the world’s transition to sustainable materials. Over the past 10 years, Origin has developed a platform for turning the carbon found in non-food biomass into useful materials, while capturing carbon in the process. Origin’s patented drop-in core technology, economics and carbon impact have been validated by trusted third parties and are supported by a growing list of major global customers and investors. Origin’s first plant, located in Sarnia, Ontario Canada is expected to be operational in 2023 with a second, full-scale commercial plant expected to be operational by 2025 and plans for additional expansion over the next decade. For more information, visit www.originmaterials.com.

Origin Materials believes in protecting its employees and the community and, as such, requires employees who come on site to be vaccinated against COVID-19. Origin provides reasonable accommodations in accordance with applicable federal, state, and local laws.

Our People

We believe that ersity and inclusion among our teammates is critical to our success and we seek to recruit, develop and retain the most talented people from a erse candidate pool. When you take a job at Origin, you do more than switch companies or advance your career. You become part of the Origin community: an inclusive group of hardworking, uniquely talented people who drive innovation.

Benefits and Perks

• You will work with great people. You will be joining a close-knit group of A+ players who like to hustle, create, and work hard because we believe in Origin’s mission: to enable the world’s transition to sustainable materials.
• You will make a difference. We’re working on big things, so every person can make make an impact.
• You will grow. There are endless opportunities at Origin to learn and improve. You’ll be surrounded by great minds and presented with big challenges. And you and your teammates will support one another in overcoming those challenges.
• You will enjoy excellent benefits. We offer a wide range of insurance including Medical and Dental, Vision, Disability, and Life, as well as a 401k, EAP, and generous leave.
• You will have flexibility. We don’t believe in one size fits all when it comes to work location and schedule. We care about safety and efficiency so work where and when you are at your best. While we try to be as flexible as possible and allow our team to work various hours in various locations, some positions do require daily, onsite work. Also, we recognize our team works hard so we want you to take time off when you need it. That’s why we have a flexible time off policy.

Requirements

About the Position

• The primary role of the Executive Assistant is to support a subset of the Technical Team Executives in communicating (internal and external), optimizing their time efficiency (for example, priorities, calendar and appointments) and orchestrating the many facets of the their day-to-day activities including travel and meeting minutes.
• The roles of the Technical Team Executives are intimately mixed with that of the remainder of the executives and Co-CEO so the secondary aspect of the EA role is to help the wider Technical Team and Co-CEO coordinate both internally and externally, for example by arranging meetings.
• The EA role is focused on increasing the efficiency of the Technical Team Executives which can also be achieved by assisting the Technical Team as a whole. Therefore the EA role is concerned with efficiency, accuracy, quality and, above all, discretion.
• Effective EAs are frequently described as personable, accessible and efficient. The Technical Team EA will report to the VP of Engineering.

You will be responsible for:

Time Management of the Tech Team Executives

• The role helps to ensure the maximum time-efficiency of the Technical Team Executives. A close relationship with each develops a thorough understanding of their priorities, preferences and methods of working. This enables the EA to anticipate and orchestrate their daily activities to maximum efficiency by optimizing calendars, scheduling meetings, organizing travel and many other aspects.

Communication

• When directed, the EA represents the Technical Team Executives, both internally and externally. Whether dealing directly with colleagues or 3rd parties, organizing internal or external events, sending or making personal emails and phone calls or writing documents on their behalf, the EA is focused on accuracy, professionalism and courtesy.

Information Creation and Organization

• The EA creates, manages and stores a lot of business-critical information on behalf of the Technical Team Executives. Whether by creating reports, taking minutes at meetings, email management, general document management or generating expense reports, the EA is concerned with 1st time accuracy, efficiency, logical organization and best practice.

Technical Team Team Responsibilities

• While the function of this role is not primarily an EA to the whole team, the inidual in the EA role possesses organizational skills and a unique network of internal and external contacts that can add significant efficiency to the whole Technical Team and therefore increase time-efficiency of the Technical Team Executives; examples of this include
  • organization of internal and external meetings that are complex or with a large number of attendees
  • collation and organization of team information (such as databases)
  • liaising with 3rd parties such as senior members of customer or supplier organizations

Specific Responsibilities Include:

• Scheduling and coordinating meetings, conference calls and events with internal and external parties, making all required arrangements
• Calendar management
• Email management
  • Responding on his/her behalf when appropriate
  • Bringing items to his/her attention
• Scheduling and managing foreign and domestic travel arrangements
• Submitting and reconciling expense reports
• Assistance with document management
• Active time and resource management
• Sitting in on meetings as needed, takes notes and synthesizes information
• Completing various writing projects for executive
• Project participation/management
• Organizing internal and external onsite visits
• Flexible hours as dictated by the needs of business for projects and meetings.
• Managing sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.

About You

You:

• Have a professional demeanor
• Are personable
• Keep confidence in personal communication
• Are highly organized and efficient
• Are IT literate (including Word, Excel, GMail, Google Calendar and other collaborative platforms that may include Zoom, Teams, Quip, Box and others)
• Have excellent spoken and written English (other languages may be beneficial)

ADMINISTRATIVE SPECIALIST

WRI UNITED STATES

Administrative

Support Washington, DC, United States

This position is remote-eligible and only for consideration within the United States where WRI is state registered. Existing work authorization is required at the time of application submission for the US. WRI is unable to sponsor any visa work sponsorship for this position.

About the Program:

As the world’s largest economy and the number-one historical emitter, the U.S. carries enormous influence as to whether climate challenges can be successfully addressed. WRI works at the federal, state, local, and corporate levels to develop solutions to the most pressing environmental challenges. We conduct rigorous, peer-reviewed research and convene stakeholders from the public and private sectors to identify practical solutions. The United States needs an all-hands-on-deck approach to addressing the climate crisis. WRI is working to advance climate action on all levels of government and in high-emitting sectors to raise climate ambition through policy and economic recovery legislation. WRI also helps states, cities, corporates and other large buyers accelerate the transition to a clean energy future. WRI focuses on addressing market barriers to clean energy, accelerating the transition to renewable resources and advancing innovative solutions for a low carbon grid. Job Highlight: In this role, you will provide executive support to the WRI-U.S. Director, the Director of Industrial Innovation and Carbon Dioxide Removal, and the Director of US-International Engagement. Your specific responsibilities will include: calendar scheduling, travel support, timesheet and expense management, event coordination, and other tasks as assigned. You will provide administrative support to the WRI-US Director and two other members of the WRI-US leadership team. You will function as a close partner to the WRI-US Director, proactively resolve issues, and ensure preparation for upcoming travel, events, and commitments, while also supporting the development, communications, and cohesion of the WRI-US team. You will be supported by the WRI-US operations team and the WRI-US Deputy Director. This position requires excellent attention to detail, good understanding of team dynamics, strong time and priority management abilities and an optimistic outlook. This is an excellent position for someone seeking to gain experience in research and project management in an elite environmental research and analysis organization lauded for its subject matter expertise and operational transparency. You will also coordinate program needs such as monthly calls, day-to-day scheduling, and program events. This role includes working with the WRI-US Director to manage their calendar and to support preparations for meetings and presentations as needed. What will you do: Executive Support to WRI-US Director (50%):

• Manage the WRI-US Director’s daily calendar and coordinate scheduling of internal, external, and team meetings; support agenda planning and meeting preparation; email prioritization and other administrative support
• Plan and make travel arrangements, and prepare and monitor expense reports
• Coordinate and schedule meetings among project teams and support regular WRI-US team meetings
• Assist with the WRI-US internal web presence for effective team communications
• Assist with team file management to enhance recordkeeping and streamline collaboration
• Provide support for external and internal events, workshops, and conferences through A/V and catering preparation, participant and speaker coordination, and preparing event materials
• Support in-person team gatherings, including an annual program convening, by planning and implementing logistics
• Keep minutes at internal/external events and meetings
• Coordinate recruitment and manage on-boarding of new staff members
• Support project teams, US directors, and the US program with administrative tasks, office support, personnel support, guiding staff on internal procedures and systems, as needed

Leadership Team Administrative Support (50%):

• Provide travel and scheduling support to the Director of Industrial Innovation and Carbon Removal and the Director of US-International Engagement as needed
• Provide other administrative support to the Director of Industrial Innovation and Carbon Removal including task management and managing external communications
• Provide logistics support for external and internal events, workshops, and conferences held by the US-International Engagement team that include senior participants from the US, China, EU, and India. This might include coordinating A/V and catering preparation, participant and speaker coordination, and preparing event materials

What will you need:

• Education: Bachelor’s degree, preferably in a related field or with professional work to demonstrate the relevance of that experience. Excellent academic record preferred
• Experience: Minimum of 2 year of relevant, full-time work experience
• Ability to manage multiple priorities and work under pressure with tight deadlines
• Flexible and capable of working with minimal direction and supervision
• Strong process orientation with sensitivity to quality, timelines, and organizational systems
• Attention to detail
• Strong interpersonal skills that support problem-solving and fosters trust and reliability
• Strong computer skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook) and web-based communications and applications (Microsoft Teams, Asana)
• Strong organizational, coordination, and project management skills, using web-based tools like Asana to foster transparency and internal communications
• Excellent attention to detail, and ability to prioritize senior leadership needs and communications
• Excellent writing, editing, and oral communication skills
• Commitment to WRI’s mission and values
• US work authorization is required for all WRI-US opportunities

Potential Salary: Salary range is between 57,000 and 64,000 USD. Salary is commensurate with experience and other compensable factors.

How to Apply: Please submit a resume with cover letter by the date of August 18, 2023. You mustapply through the WRI Careers portal to be considered.

What we offer:

• A competitive salary
• Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
• The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
• A workplace that strives to put ersity and inclusion at the heart of our work.
• The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
• Commitment to hybrid working model with flexible working hours.
• Generous leave days that increase with tenure.

About Us:

Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.

The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

Our mission and values:

WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.

Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.

Our culture:

WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all ersity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.

Our team in Human Resources carefully reviews all applications.

Digital Social Copywriter

Administrative Support

Washington, DC, United States

This position is remote-eligible and only for consideration within the United States where WRI is state registered. Existing work authorization is required at the time of application submission for the US. WRI is unable to sponsor any visa work sponsorship for this position.

About the Program:

As the world’s largest economy and the number-one historical emitter, the U.S. carries enormous influence as to whether climate challenges can be successfully addressed. WRI works at the federal, state, local, and corporate levels to develop solutions to the most pressing environmental challenges. We conduct rigorous, peer-reviewed research and convene stakeholders from the public and private sectors to identify practical solutions. The United States needs an all-hands-on-deck approach to addressing the climate crisis. WRI is working to advance climate action on all levels of government and in high-emitting sectors to raise climate ambition through policy and economic recovery legislation. WRI also helps states, cities, corporates and other large buyers accelerate the transition to a clean energy future. WRI focuses on addressing market barriers to clean energy, accelerating the transition to renewable resources and advancing innovative solutions for a low carbon grid. Job Highlight: In this role, you will provide executive support to the WRI-U.S. Director, the Director of Industrial Innovation and Carbon Dioxide Removal, and the Director of US-International Engagement. Your specific responsibilities will include: calendar scheduling, travel support, timesheet and expense management, event coordination, and other tasks as assigned. You will provide administrative support to the WRI-US Director and two other members of the WRI-US leadership team. You will function as a close partner to the WRI-US Director, proactively resolve issues, and ensure preparation for upcoming travel, events, and commitments, while also supporting the development, communications, and cohesion of the WRI-US team. You will be supported by the WRI-US operations team and the WRI-US Deputy Director. This position requires excellent attention to detail, good understanding of team dynamics, strong time and priority management abilities and an optimistic outlook. This is an excellent position for someone seeking to gain experience in research and project management in an elite environmental research and analysis organization lauded for its subject matter expertise and operational transparency. You will also coordinate program needs such as monthly calls, day-to-day scheduling, and program events. This role includes working with the WRI-US Director to manage their calendar and to support preparations for meetings and presentations as needed. What will you do: Executive Support to WRI-US Director (50%):

• Manage the WRI-US Director’s daily calendar and coordinate scheduling of internal, external, and team meetings; support agenda planning and meeting preparation; email prioritization and other administrative support
• Plan and make travel arrangements, and prepare and monitor expense reports
• Coordinate and schedule meetings among project teams and support regular WRI-US team meetings
• Assist with the WRI-US internal web presence for effective team communications
• Assist with team file management to enhance recordkeeping and streamline collaboration
• Provide support for external and internal events, workshops, and conferences through A/V and catering preparation, participant and speaker coordination, and preparing event materials
• Support in-person team gatherings, including an annual program convening, by planning and implementing logistics
• Keep minutes at internal/external events and meetings
• Coordinate recruitment and manage on-boarding of new staff members
• Support project teams, US directors, and the US program with administrative tasks, office support, personnel support, guiding staff on internal procedures and systems, as needed

Leadership Team Administrative Support (50%):

• Provide travel and scheduling support to the Director of Industrial Innovation and Carbon Removal and the Director of US-International Engagement as needed
• Provide other administrative support to the Director of Industrial Innovation and Carbon Removal including task management and managing external communications
• Provide logistics support for external and internal events, workshops, and conferences held by the US-International Engagement team that include senior participants from the US, China, EU, and India. This might include coordinating A/V and catering preparation, participant and speaker coordination, and preparing event materials

What will you need:

• Education: Bachelor’s degree, preferably in a related field or with professional work to demonstrate the relevance of that experience. Excellent academic record preferred
• Experience: Minimum of 2 year of relevant, full-time work experience
• Ability to manage multiple priorities and work under pressure with tight deadlines
• Flexible and capable of working with minimal direction and supervision
• Strong process orientation with sensitivity to quality, timelines, and organizational systems
• Attention to detail
• Strong interpersonal skills that support problem-solving and fosters trust and reliability
• Strong computer skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook) and web-based communications and applications (Microsoft Teams, Asana)
• Strong organizational, coordination, and project management skills, using web-based tools like Asana to foster transparency and internal communications
• Excellent attention to detail, and ability to prioritize senior leadership needs and communications
• Excellent writing, editing, and oral communication skills
• Commitment to WRI’s mission and values
• US work authorization is required for all WRI-US opportunities

Potential Salary: Salary range is between 57,000 and 64,000 USD. Salary is commensurate with experience and other compensable factors.

How to Apply: Please submit a resume with cover letter by the date of August 18, 2023. You mustapply through the WRI Careers portal to be considered.

What we offer:

• A competitive salary
• Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
• The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
• A workplace that strives to put ersity and inclusion at the heart of our work.
• The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
• Commitment to hybrid working model with flexible working hours.
• Generous leave days that increase with tenure.

About Us:

Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.

The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

Our mission and values:

WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.

Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.

Our culture:

WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all ersity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.

Our team in Human Resources carefully reviews all applications.

Administrative Assistant (Remote)

at Cranial Technologies (View all jobs)

Remote

We have an exciting opportunity for a bright and driven Administrative Assistant in our Medical Billing & Insurance department. If you thrive in a fast-paced environment and excel at providing excellent customer service, this position is for you!

The ideal Administrative Assistant is someone who enjoys working in a dynamic, ever-evolving environment, loves to learn new things, and enjoys collaborating with families and team members to provide the best possible treatment outcomes for the infants we treat. This is an excellent opportunity for someone who is organized, personable, and is interested in growing with our Cranial Tech team!

Cranial Technologies manufactures the DOC Band, a customized medical device that reshapes babies’ heads. We’re looking for someone who shares our passion for changing babies’ lives every day. In turn, we provide a strong collaborative culture where everyone’s contribution is valued.

Requirements

• High School Diploma
• Minimum 1 year of administrative experience in a professional office setting
• Tech savvy inidual with proven software proficiency
• Warm, empathetic, and professional in communication style over the phone and with team members
• Ability to learn new things quickly and apply them in a fast paced, ever-evolving environment
• Strong organizational skills

Benefits Package for Cranial Technologies:

• Medical and Dental Insurance
• 401k Retirement Plan
• 3.5 Weeks Paid Time Off plus 7 company-paid Holidays
• Life Insurance
• Short/Long Term Disability Insurance
• The pay range for this position is $16 – $17 per hour. Pay is dependent on the applicants relevant experience.
• $1,000 Sign-On Bonus

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

You will receive a confirmation email stating your application has been submitted. Once your application has been reviewed, you should receive an update on your status via email. Please keep an eye on your spam and junk mail. Please no phone calls regarding the position.

If you are unable to submit your application, please email the recruiting department at [email protected] for assistance.