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Administrative Assistant – Remote

Job Description

ABS Kids is looking for a remote Administrative Assistant to join our team to provide administrative support to ensure efficient business operations.

Our Administrative Support team members play a vital role in advancing our mission to make a difference in the lives of children with autism spectrum disorder and their families. Every team member at ABS Kids is passionate about providing best in class support to our direct care providers, who in turn deliver the highest quality ABA therapy to our patients.

What would you do?

• Answer incoming phone calls, email, and providing information, and addressing inquiries
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Receive and distribute mail, either physically or electronically
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Write and edit documents from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Compiling, maintaining and updating company records
• Managing office inventory and working with vendors to ensure the regular supply of office materials
• Setting up appointments, scheduling meetings, distributing reports and managing the correspondence between the office and external bodies
• Compiling and maintaining records of business transactions
• Operating office equipment including printers, copiers, fax machines and multimedia instruments

Who are we looking for?

• High school diploma
• 2 years+ experience in a corporate office setting
• Ability to read, comprehend and deliver information effectively.
• Ability to multitask effectively
• Intermediate Proficiency in Microsoft Office, Adobe, and Docusign
• Organizational skills and ability to track/monitor tasks for reporting purposes
• Receptive to constructive criticism
• Ability to remain objectively oriented in a fast paced environment

What do we offer?

• Highly competitive hourly rate
• Full benefits
• Casual work environment
• Opportunities for advancement

Who We Are:

• ABS Kids is dedicated to empowering children with autism spectrum disorders and their families to reach their full potential – helping them learn, grow and reach incredible milestones.
• We take pride in our stellar support for providers, so they can do what they do best – deliver the highest quality ABA Therapy to our patients.
• At ABS Kids we are empowered by the breadth of our differences. Our mission is to create a culture where all people thrive because their erse stories are heard and celebrated. We commit to an evolving understanding of ersity as we learn from one another.
• We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Title: Executive Assistant – Information Technology

Location: US National

REMOTE – UNITED STATES

Vir Biotechnology is a commercial-stage immunology company focused on combining immunologic insights with cutting-edge technologies to treat and prevent serious infectious diseases. Vir has assembled four technology platforms that are designed to stimulate and enhance the immune system by exploiting critical observations of natural immune processes. Its current development pipeline consists of product candidates targeting COVID-19, hepatitis B and hepatitis D viruses, influenza A and human immunodeficiency virus.

We believe the success of our colleagues drives the success of our mission. We are committed to creating a company passionate about equality, inclusion, and respect. When everyone feels supported and encouraged to give their best, we will collectively deliver outstanding results. We are proud to have been ranked the fastest-growing company in North America on the 2022 Deloitte Technology Fast 500™.

Vir Biotechnology (Vir), a San Francisco company with a bold mission to end infectious disease, is looking for an experienced Executive Assistant for our amazing team! The most incredible opportunity awaits you if you have C-level support experience in Information Technology! You will report to the SVP, CIO. This role is open to remote employees.

RESPONSIBILITIES AND LEARNING OPPORTUNITIES:

• You are a logistical expert and master of calendar Tetris who will schedule meetings and get our leaders to activities on time
• Provide administrative support for IT purchasing and tracking activities including procurement and legal processes, license tracking and renewals, asset tracking, and access management
• Provide administrative support to the CIO and IT leadership team members; keep them well informed and well prepared for upcoming commitments and responsibilities
• Prioritize conflicting needs and competing demands, to include the management of several very active calendars
• Coordinate both domestic and worldwide travel plans including expense reporting and reimbursement and reviewing and obtaining travel visas
• Collaborate with other parties including IT vendors to coordinate calendars, requests, and events
• Represent IT as a function within the Executive Administrator community including evaluating IT related issues from other Admins and working with the helpdesk team to resolve
• Be an ambassador for using information technology and best practices within the Executive Administrator community
• Create impactful relationships with peers and positively influence their productivity through use of information technology
• As part of the IT Leadership Team, play a role in the high performance of the team through management of agenda, meetings and events that support IT Strategy
• Support employee engagement and promote a positive workplace culture
• Uphold a strict level of confidentiality

QUALIFICATIONS AND EXPERIENCE:

• 8+ years of experience supporting a large team and C Suite Executives
• B.S. / B.A. degree
• Previous pharma/biotech industry experience
• Ability to work under pressure to meet deadlines
• Committed to job and team; available after hours and on weekends by e-mail and phone, as needed.
• Analytical and problem-solving skills
• Proficiency with MS Office Suite
• Able to travel occasionally to support team events

#LI-225024411_AA1

#LI-Remote

Vir’s compensation and benefits are aligned with the current market and commensurate with the person’s experience and qualifications. All full-time employees receive a package that includes: compensation, bonus and equity as well as many other Vir benefits and perks such as: health, dental, vision, life and disability insurance benefits, non-accrual paid time off, company shut down for holidays, commuter benefits, child care reimbursement, education reimbursement, 401K match and lunch for all lab essential personnel!

Travel Administrator

Locations

• US-REMOTE-DC
• USA-Remote (Any)
• US-REMOTE-NC

Time Type: Full time

Job Requisition Id: Requisition – 2023200617

Job Summary:

Responsible for all aspects of travel reservation and expense processing; enforcing company policies and procedures. Coordinates business travel reservations and expenses for employees and supported travelers consistent with organizational policies and cost guidelines. Procure and support travel reservations; airfare, car, hotel, transportation, obtaining passports and visas, etc. Reconcile and support expense report processing, credit card reconciliation, journal entries, vendor payments, etc. Perform other administrative duties related to departmental workflow. Support and participate in the implementation and training of new travel programs, projects, policies, and procedures.

Accountabilities:

• Follows departmental, project and funder policies and procedures ensuring compliance.
• Processes travel reservations, expense reimbursements and administrative workflow.
• Procures travel via travel related systems (i.e. native Sabre), or other procurement system or vendor.
• Ensures unused tickets and refunds are processed per procedure
• Assists with visa and passport processing.
• Processes reconciliation and administrative workflow for traveler expense reports.
• Processes vendor bills, journal entries, vendor payments, general ledger (GL) items, etc.
• Reconciles credit card accounts and processes payments.
• Utilizes contracts and vendor relationships to reduce cost.
• Ensures files are processed per departmental, project and funder requirements.
• Resolves and reports travel and expense (T&E) issues and follows through with resolution.
• Responds to questions from employees, clients, supported travelers and partners.
• Supports implementation of travel programs, projects, and policies and procedures.
• Provides training for users regarding travel procedures, policies, and related T&E systems
• Performs other duties assigned.

Applied Knowledge & Skills:

• Knowledge on related travel systems (i.e., native the Sabre GDS and Concur).
• Articulate, professional and able to communicate in a clear, positive manner.
• Excellent interpersonal and telephone skills
• Excellent organizational skills.
• Ability to work in a fast-paced, customer-driven environment.
• Ability to multi-task, prioritize, and manage time effectively in a high stress environment.
• Strong decision-making, problem-solving, and project management skills
• Ability to work under pressure with specific deadlines and attention to detail.
• Ability to work independently and in a team environment.
• Ability to meet deadlines and manage staff effectively to accomplish goals.
• Excellent oral and written communication skills.
• Must be able to read, write and speak fluent English.

Problem Solving & Impact:

• Works on problems that are erse in scope and require judgment in resolving or making recommendations.
• Exercises judgment within defined policies and procedures to obtain solutions and perform duties.
• Decisions made generally affects own job or specific functional area.
• Supervision Given/Received:
• Has no supervisory responsibility.
• Receives instructions on new assignments.
• Typically reports to a Manager or Director.

Education:

• Associate’s Degree or its International Equivalent in a Related Field.

Experience:

• Typically requires a minimum of 5+ relevant travel coordination / reimbursement and administrative support experience.
• Prior experience with USG regulations required
• Prior experience with implementation, support, maintenance, and administration of travel related programs required. (i.e., Concur, Sabre, Deltek/TE10-Costpoint)
• Prior experience troubleshooting travel systems and their related customer service issues required (i.e., Concur, Sabre, Deltek/TE10-Costpoint)
• Prior experience in training and supporting travel system users required.
• Proficiency on native Sabre GDS and Concur required
• Prior experience with SharePoint, document workflow and collaboration tools required.
• Domestic and International Corporate travel planning experience required.
• Prior experience in a non-governmental organization (NGO) preferred.

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• Less than 10%

Or an equivalent combination of relevant education and/or experience sufficient to successfully perform the key responsibilities of the job. This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

Disclaimer: Note the Compensation Band that appears on the job description is associated with those jobs assigned to the US Salary Structure and employees that are paid from US payroll.

The Compensation Band for all national local employees aligns to the Compensation Structure based on the Country location of the job.

The expected hiring salary range for this role is listed below. FHI 360 pay ranges represent national averages that vary by geographic location. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, business sector, and budget.

Base salary is only one component of our offer. FHI 360 contributes 12% of monthly base pay to a money purchase pension plan account. Additionally, all US based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year. Paid time off is reduced pro rata for employees working less than a full-time schedule.

Hiring Salary Range: $50,000 – $80,000

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others and yourself.

About Us

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication and social marketing creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries and all U.S. states and territories.

As we evolve to meet the challenges of the future, we stand committed to the principles that have guided our organization for the last 40+ years. Our work continues to be grounded in research and science, strengthened by partnerships and focused on building the capacity of iniduals, communities and countries to succeed.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

Administrative Assistant / Sales Coordinator (IB)

Remote Latam 

External – Sales & Marketing

Full-time/ Remote

Do you want to earn a salary in USD?

Would you like to work from wherever you want?

Hi, You finally found us!

Why work at Blue Coding?

At Blue Coding we specialize in hiring excellent developers and amazing people from all over Latin America and other parts of the world. For the past 9 years, we’ve helped cutting-edge companies in the United States and Canada -both large and small, build great development teams and develop great products. Online shops, digital agencies, SaaS providers, and software consulting firms are a few of our clients. Our team of over 100 engineers is distributed in more than 10 countries across the Americas. We are a fully remote company working with a wide array of technologies and have expertise in every stage of the software development process.

Our team is highly connected, united, and culturally erse, and our collaborators are involved in many initiatives around the world, from wildlife preservation to volunteering at local charities. We also participate in group activities like movie nights, trivia, and meme competitions. We stand for honesty, fairness, respect, efficiency, hard work, and cooperation.

What are we looking for?

In this opportunity, we are looking for an Administrative Assistant / Sales Coordinator to work with one of our American clients and help them make it easier for physicians and healthcare professionals to access clinical reference sources, stay on top of the latest clinical information, learn about new treatments, continuing medical education credits and communicate with peers. We’re seeking a collaborative, proactive team player, with a high level of technical competency & leadership, strong analytical and problem-solving skills, and great attention to detail, this fully remote job is for you. So if you have the skills and can get the job done, come to join us and work from anywhere you want!

What’s unique about this job?

Our client is an online media and technology company that serves businesses and consumers in Automotive, Health, Legal, and Home/Travel. Their fully integrated approach combines leading web solutions for businesses with media websites for consumers. Their award-winning consumer websites serve more than 250 million monthly visitors. They employ more than 5,000 people in over 20 office locations around the world. They are proud to foster a unique culture that combines the innovation of a start-up with the stability and profitability of an established corporation. The role will assist where needed in day-to-day admin tasks such as the monitoring of support ticket queues, conducting testing, and maintaining the platform while providing expertise and best practices when implementing new functionality. You will be working with a Salesforce Developer to ensure the client’s organization utilizes different tools and capabilities offered by Salesforce effectively and efficiently. Our client is looking for someone with migration experience between separate Salesforce instances.

Here are some of the exciting day-to-day challenges you will face in this role:

• Build and maintain strong internal relationships – working closely with Global Sales Team and surrounding supporting teams (Contracting, Account Management, Media Planning, Finance, etc.)
• Manage contracting process with clients and internal stakeholders to ensure contracts are processed in a timely manner
• Collaborate closely with Finance to ensure accurate billings/payment/PO processing
• Meet regularly with Sales Planners and prepare summary status reports for Sales
• Coordinate with the reporting team to ensure they have the details/materials required to build monthly operational metric reports
• Review monthly reports for accuracy
• Respond to external and internal client requests in a timely manner with exceptional follow-through
• Provide support in Salesforce; pulling weekly pipeline reports, trend analysis etc for Sales Team and VP

You will shine if you have these:

• An administrative or sales support background
• Excellent documentation skills (MS Word, Excel, PowerPoint a minimum)
• Knowledge of Internet technologies (CRM systems)
• Ability to multi-task in a fast-paced environment, results-driven, and great communication skills both written and verbal
• Strong interpersonal skills with the ability to work effectively with a wide variety of professional staff from varied disciplines and backgrounds
• High organizational skills and ability to manage a number of projects at the same time
• Ability to prioritize own workload
• Passion for customer service and for ensuring clients have the best experience possible
• Demonstrates drive, being a self-starting independent worker
• A team player with a high level of dedication
• Must be detail-oriented, proactive, and flexible
• Fluency in English

Title: Administrative Assistant – Human Resources – Fully Remote

Location: United States

Job Type

Full-time

Description

Position Objective:

The Administrative Assistant in Human Resources (HR) is a remote entry-level role ideal for anyone seeking to learn and grow their skills and join the world’s largest animal rights organization. This full-time work-from-home role offers benefits, paid holidays, sick time, vacation time and more!

The best candidate will be a “people person” who applies their positive attitude to enthusiastically help staff members and support our HR Department with projects and assignments. The administrative assistant will take charge of various behind-the-scenes administrative tasks and will shine their creativity in the HR department by working with PETA Animal Rights Interns, applicants for employment, and staff members.

What your day will look like:

You will be responsible for a number of administrative tasks, such as surveying staff members, organizing meetings, processing invoices and company forms, and maintaining files and databases. So, you’ll get the chance to experience a little bit of everything that we do.

Interns with PETA and the PETA Foundation are accepted on a rolling basis, you will collaborate with the intern program manager to recruit interns, help coordinate one-of-a-kind learning opportunities throughout the internship, and serve as a mentor for interns.

Welcoming aboard new staff members and helping to set them up for success will be a primary responsibility! This includes hosting New Hire Orientations, requesting and collecting new hire forms, and ensuring that New Hires are ready to begin. From I-9’s to offer letters, and entering a New Hire into our HR platform, you will be responsible for creating a solid first day.

Around here, animal rights training and professional development are a top priority. You’ll work on assignments creating helpful a knowledge base for staff members and interns.

Putting to work your writing and problem-solving skills to correspond with staff members, interns, and applicants to assist with routine queries, provide valuable training, and throughout troubleshooting because Happy, Helpful, HR’ is our motto.

We’ll come to you for help with the PETA Life Instagram Twitter accounts, and you will help to run the PETA LinkedIn account. Come ready with some ideas to highlight our organization’s culture and staff.

You’ll handle a large amount of confidential information, while assisting with personnel matters, supporting department functions, and more.

The above doesn’t cover everything but gives the gist of the position. There will be more that comes up, so expect to help with other miscellaneous projects assigned by the supervisor.

Requirements

The strongest candidate will be one who has demonstrated thorough knowledge of animal rights issues and PETA campaigns. You should support PETA’s philosophy, be able to advocate PETA’s positions on issues professionally and be committed to the objectives of the organization.

Having at least one year of experience with public speaking, correspondence and/or representing a company publicly is helpful, but as long as you are willing to learn, we’re happy to teach!

Working in an environment with quick timeframes isn’t for everybody, and the pressure will be heavy most of the time, so candidates must have great time-management and organizational skills.

You’ll need solid writing skills, including excellent grammar and sentence structure in order to best serve the needs of applicants, interns and staff members!

To make big things happen for animals, we work in a variety of software programs including Office 365, Zoom, our HR Information system, an invoice payment website, and a task management platform. We’re looking for someone willing to learn how to use new software applications and apply newly acquired skills to successfully complete assignments.

Naturally, you’d need to be committed to the objectives of the organization, and living a vegan lifestyle would be part of this. Because of our public-facing role as the HR department, we also strive to maintain a professional appearance.

Most of all, you must have the drive to help animals and support a team working for their liberation around the world.

The hourly pay range for this position is $15.00 – $19.06 per hour. The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidate’s experience and the cost of living in the area in which the candidate will live and work.

Title: Executive Assistant – Remote

Location: United States

About Us:

JUICE is a digital growth & marketing agency founded by two entrepreneurs with successful previous exits. Our strict focus on maximizing ROI has helped our clients see enormous revenue driving success across user acquisition, eCommerce, and lead generation campaigns. JUICE is an Inc. 5000 award-winning industry leader in results-driven growth strategy development, social advertising, search engine marketing, organic search ranking, and lead generation. JUICE focuses on building scalable, efficient campaigns that drive results.

Overview:

• We’re looking for someone who is smart, organized, and trustworthy to work as an executive virtual assistant for two executives. Bluntly, we’re looking for a perfectionist who is extraordinarily detail-oriented.
• PLEASE NOTE: This is not an entry-level assistant position. You MUST have at least 3+ years of experience as an Executive Assistant for an executive or a business owner.
• This is a fast-paced, extremely detail-oriented, and high-pressure role. Expect to get 100+ emails/day from us, many of which include tasks that must be done that day. You’ll handle the executive team’s business and personal details, including travel, scheduling, and coordination with my team.
• We are extremely demanding and we’re looking for someone with extreme attention to detail who enjoys negotiating deals, finding the best travel arrangements, and is fun to work with. If you’re looking for a slower role, this is NOT the role for you.
• If you have extensive experience managing an executive or business owner’s calendar, travel, and personal affairs, this position will be very challenging and extremely rewarding.
• This is a full-time role. It’s also remote, so you can work anywhere in the United States. We communicate via email, chat, and phone.

What do you need to succeed:

• At least 3+ years experience as an Executive Assistant for a C-level executive or business owner in a start-up environment
• Ability to handle 200+ emails/day, including rapid tasks and long-term projects
• Exceptional ability to communicate progress on multiple projects
• Must be highly organized and efficient
• Trustworthy with strong personal integrity
• Forward-thinker who can proactively handle circumstances and situations to head off any crisis situations
• Experience managing an executive calendar
• Killer ability to multi-task
• Must be flexible with schedule
• Top-notch communication via email and phone, external and internal
• Proven ability to prioritize tasks
• Perfectionist, super attention to detail
• Since this is a virtual position, must be a self-starter, self-motivated and able to work independently with minimal oversight
• Must be comfortable developing and working in a virtual relationship, and having a limited amount of face-time

Knowledge and skills required:

• Ability to manage multiple incoming requests, while ensuring they are relayed or handled at the appropriate time, in the necessary order and in the correct manner
• High level of experience with Google Apps
• Knowledge of project management tools/programs
• Ability to quickly learn new software application
• Capability to set up new systems and processes in order to streamline business and personal functions
• Ability to solve tasks with minimal or no guidance
• Ability to work under pressure and quickly and efficiently problem solve, all while managing frequent interruptions
• Able to handle constructive criticism and work well within a fast-paced environment

Salary Range:

• 65-80k

What you’ll find here:

• Competitive salary based on experience level
• Matching 401k plan
• Health benefits
• Unlimited PTO
• Annual company offsite
• Fully remote work
• Discretionary bonuses are available
• Happy and motivated team

Locations

New York City, Miami, Remote

Remote status

Fully Remote

Employment type

Full-time

Seniority Level

Mid Level

Title: Administrative Assistant IV

Location: Work From Home – USA

Full-Time

Regular

The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

SUMMARY:

As a Center of the Public Health Institute, the mission of PHI’s Center for Health Leadership and Impact (CHLI) is to advance health by increasing leaders’ capacity to transcend boundaries and transform their communities. Through the use of blended learning modalities, CHLI leads programs for teams, coalitions and networks to advance leadership skills and reduce health inequities.

The Administrative Assistant IV position is responsible for assisting in operational and programmatic functions of the Center. The position will provide a full range of administrative and program support to the CHLI including complex program calendaring, communications, travel planning and management.

Employment Type: Full Time

Full salary range for this position: is $26.88 to $38.31 per hour. The typical hiring range for this position is $26.88 to $32.59 per hour. The starting wage is determined based on the candidate’s knowledge, skills, experience, as well as budget availability.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Calendaring: Schedule support for CHLI including complex meeting planning with multiple partners, virtual training series, and technical assistance sessions. Provide additional support for leadership team calendars.
• Travel (as relevant): Coordinates staff travel arrangements and registration for meetings providing the CHLI leadership with agendas, travel itineraries, directions, and pertinent meeting information.
• Communications:
  • Composes complex & sometimes confidential letters and memoranda in response to incoming mail or calls (writes on behalf of CHLP leadership).
  • Edits emails, documents and other CHLP collateral for staff.
• Conference registration and session support: submit abstracts on conference portals, manage conference speaker details, support staff conference registration process.

Performs other duties as needed in support of the Center.

QUALIFICATIONS To perform this job successfully, an inidual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Minimum Qualifications

• 5 years of related clerical, administrative and accounting experience, including experience in public health and/or program administration and experience in arranging travel and meetings.
• Associate’s degree or substitute with two additional years of related experience.

Other Qualifications

• Good attention to detail skills.
• Strong oral communication skills, including translating technical material for a lay audience.
• Strong interpersonal skills – ability to communicate and establish effective working relationships with all levels within the organizations, and interact effectively with co-workers, customers, and other stakeholders.
• Ability to make independent decisions following standard policies and procedures and to work independently with limited supervision.
• Teamwork skills: ability to balance team and inidual responsibilities and support others’ efforts to succeed.
• Ability to function in a fast-paced environment, make simultaneous progress on multiple tasks, and meet deadlines.
• Good computer skills including Microsoft Word, Excel, PowerPoint, and internet searches.
• Ability to exercise initiative, be creative, and be resourceful.

PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY

Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.

New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.

Executive Assistant

at Thumbtack

Remote, United States

A home is the biggest investment most people make, and yet, it doesn’t come with a manual. That’s why we’re building the only app homeowners need to effortlessly manage their homes — knowing what to do, when to do it, and who to hire. With Thumbtack, millions of people care for what matters most, and pros earn billions of dollars through our platform. And as one of the fastest-growing companies in a $600B+ industry — we must be doing something right.

We are driven by a common goal and the deep satisfaction that comes from knowing our work supports local economies, helps small businesses grow, and brings homeowners peace of mind. We’re seeking people who continually put our purpose first: advocating for pros and customers, embracing change, and choosing teamwork every day.

At Thumbtack, we’re creating a new era of home care. If making an impact and the chance to do good inspires you, join us. Imagine what we’ll build together.

Thumbtack by the Numbers

• Available nationwide in all 3,143 U.S. counties
• 75 million projects started on Thumbtack
• 4 million customers in the last 12 months
• Pros earn billions on our platform
• More than 9 million 5-star reviews for our stellar pros
• 1000+ employees and $3.2 billion valuation (June, 2021)

About the Administrative Team

Our Administrative Team contributes to the efficiency of our business by providing timely support to our leadership team, acting as the point of contact for internal, and external colleagues, providing strategic counsel, and finding new ways to help move the business forward with impeccable organizational teamwork.

About the Role

As the Executive Assistant to three senior executives you will have the opportunity to act as a strategic business partner on both company-wide and team-level initiatives. You will be a highly visible partner across the org for each executive, while helping them to meet organizational and time-management challenges. Your support will enable executives to better meet the needs of their teams and to utilize their limited time in the most thoughtful way possible.

Responsibilities

• Provide comprehensive support to the three executives to include strategic calendaring through Google Calendar (60%); booking travel and accommodations (10%); monthly expense reporting (10%); plan offsite events, prepare documents for meetings, and work on strategic projects (20%).
• Create, route, and process written and verbal correspondence with impeccable discretion and confidentiality across multiple platforms.
• Coordinate with external parties and their executive staff on frequent/regular meetings.
• General administrative duties (e.g., taking detailed notes, preparing meeting materials as needed) and a willingness to take on special projects with evolving priorities.
• Plan and execute team offsites, including sourcing venues, vendors, and activities.
• Assist team with tracking team budgets, invoices, submitting/approving expenses, and resolving any AP or AR issues.

What you’ll need

If you don’t think you meet all of the criteria below but still are interested in the job, please apply. Nobody checks every box, and we’re looking for someone excited to join the team.

• 4+ years administrative experience; ideally supporting C-Level Executives
• Experience creating procedures and structure within a team/company.
• Self-starter attitude and track record with seamlessly executing quickly on complex projects with minimal guidance
• Detail oriented with an ability to think strategically and make recommendations
• Excellent presentation skills while leveraging Google Applications
• Strong critical thinking and problem solving skills
• Adaptable and diplomatic – ability to read each situation and executive and act accordingly

Bonus points if you have

• Experience working with Product/Finance/COO orgs
• Startup experience
• BA/BS degree

Thumbtack is a virtual-first company, meaning you can live and work from any one of our approved locations across the United States, Canada or the Philippines. Learn more about our virtual-first working model here. #LI-Remote

For candidates living in San Francisco / Bay Area, New York City, or Seattle metros, the expected salary range for the role is currently $115,000 – $155,000. Actual offered salaries will vary and will be based on various factors, such as calibrated job level, qualifications, skills, competencies, and proficiency for the role.

For candidates living in all other US locations, the expected salary range for this role is currently $95,000 – $130,000. Actual offered salaries will vary and will be based on various factors, such as calibrated job level, qualifications, skills, competencies, and proficiency for the role.

Benefits & Perks

• Virtual-first working model coupled with quarterly in-person events and Camp Thumbtack
• 20+ company-wide holidays including two week-long shutdowns
• Libraries (collaborative workspaces) in San Francisco, Toronto, and Manila
• Stipends for remote work support, home office set-up and Thumbtack services
• Cell phone and WiFi reimbursements
• Subscriptions and Employee Assistance Program for mental health and well-being

Learn More About Us

• Life @ Thumbtack Blog
• How Thumbtack is embracing virtual work
• Follow us on LinkedIn
• Meet the pros who inspire us

Thumbtack embraces ersity. We are proud to be an equal opportunity workplace and do not discriminate on the basis of sex, race, color, age, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ancestry, citizenship, marital status, military or veteran status, genetic information, disability status, or any other characteristic protected by federal, provincial, state, or local law. We also will consider for employment qualified applicants with arrest and conviction records, consistent with applicable law.

Thumbtack is committed to working with and providing reasonable accommodation to iniduals with disabilities. If you would like to request a reasonable accommodation for a medical condition or disability during any part of the application process, please contact: [email protected].

If you are a California resident, please review information regarding your rights under California privacy laws contained in Thumbtack’s Privacy policy available at https://www.thumbtack.com/privacy/ .

Executive Assistant, Growth

at Cityblock Health

Remote, USA

#communityhealth #healthcare

About Us:

Cityblock Health is the first tech-driven provider for communities with complex needs—bringing better care to where it’s needed most, block by block. Founded in 2017 on the premise that “health is local” and based in Brooklyn, we are backed by Alphabet’s Sidewalk Labs along with some of the top healthcare investors in the country.

Our mission is to improve the health of underserved communities. Importantly, our solutions are designed specifically for Medicaid and lower-income Medicare beneficiaries, and we meet our members where they are, bringing care into the home and neighborhoods through our community-based care teams and Virtual Care offerings.

In close collaboration with community-based organizations, local providers, and leading health plans, we are reorganizing the health system to focus on what matters to our members. Equipped with world-class, custom care delivery technology, we deliver personalized primary care, behavioral health, and social services to deliver a radically better experience of care for every member and community we serve.

Over the next year, we’ll grow quickly to bring better care to many more members and their communities. To do this, we need people who, like us, believe that everyone should have good care for what matters to them, in their community.

Our work is grounded in a belief in the power of a erse community. To close gaps in care and advance equity in the communities we serve, we have to start with making our own team erse and inclusive. Our ways of working are characterized by creativity, collaboration, and mutual learning that comes from bringing together a community from erse backgrounds and perspectives. We strive to ensure that every person on the Cityblock team, and every Cityblock member, feels supported and included as a part of our community.

Our Values:

• Aim for Understanding
• Be All In
• Bring Your Whole Self
• Lean Into Discomfort
• Put Members First

About the Role:

As an Executive Assistant at Cityblock, you’ll be challenged in a varied, fast-paced role. We’re seeking a detail-oriented, customer-service minded, and meticulous operator to lead logistics and schedules for several leadership team members. The ideal candidate is comfortable with heavy calendar management including high-volume meeting arrangement, extremely organized, adaptable, and responsive. Over-communication and proactive thinking is an asset in this role, along with a keen perception of people and situations. As our Executive Assistant, you’ll build strong relationships quickly, both internal and external to the company. You want to work for a company that is mission-driven, and centered around the iniduals served.

In this role, you will:

• Proactively manage calendars, anticipate and resolve any scheduling conflicts or overlaps at the drop of a hat
• Handle confidential documents with discretion; facilitate and manage key documents across multiple workspaces that are crucial to our daily operations and contracting
• Draft, edit and organize presentations on behalf of executive(s) as needed
• Assist with hiring process and onboarding of your executives’ team members, including organizing onboarding documents and introductory meetings
• Compile and prepare materials and agendas for team meetings. Keep track of meeting notes and action items for Executives
• Plan and coordinate logistics for executives’ team events including: holiday parties, social events, leadership offsites, and celebrating milestone events.
• Run all travel arrangements for executives as the need arises, and coordinate related logistics (air travel, rental car, hotels)
• Reconcile receipts and execute expenses reports on behalf of Executives
• Conduct research projects across across a variety of topics, as assigned
• Build strong rapport with our leadership team, Executive suite, and Executive Assistant team developing a sharp sense of timing and priorities
• Provide Executives with relevant cross-functional updates by keeping an ear to the group and working with other EA’s

Requirements for the Role:

• 4+ years of professional experience
• 2+ years of experience supporting executives in an EA capacity, or equivalent

What We’d Like From You:

• A resume and/or LinkedIn profile
• A short cover letter, please!

Cityblock values ersity as a core tenet of the work we do and the populations we serve. We are an equal opportunity employer, indiscriminate of race, religion, ethnicity, national origin, citizenship, gender, gender identity, sexual orientation, age, veteran status, disability, genetic information, or any other protected characteristic.

We do not accept unsolicited resumes from outside recruiters/placement agencies. Cityblock will not pay fees associated with resumes presented through unsolicited means.

We take into account an inidual’s qualifications, skillset, and experience in determining final salary. This role is eligible for health insurance, life insurance, retirement benefits, participation in the company’s equity program, paid time off, including vacation and sick leave. The expected salary range for this position is $51,800 to $90,300. The actual offer will be at the company’s sole discretion and determined by relevant business considerations, including the final candidate’s qualifications, years of experience, skillset, and geographic location.

Medical Clearance (for Member-Facing Roles):

You must complete Cityblock’s medical clearance requirements, which include, but may not be limited to, evidence of immunity to MMR, Hepatitis B, Varicella, and a TB screen, or have an approved medical or religious accommodation that precludes you from being vaccinated against these diseases.

Covid 19 Update – Please Read:

Cityblock requires those hired into this position to provide proof that they have received the COVID-19 vaccine. Any iniduals subject to this requirement may submit for consideration a request to be exempted from the requirement (based on a valid religious or medical reason) on forms to be provided by Cityblock. Such requests will be subject to review and approval by the Company, and exemptions will be granted only if the Company can provide a reasonable accommodation in relation to the requested exemption. Note that approvals for reasonable accommodations are reviewed and approved on a case-by-case basis and availability of a reasonable accommodation is not guaranteed. This vaccination requirement is based, in part, on recently established government requirements. The requirement is also based on the safety and effectiveness of the vaccine in protecting against COVID-19, and our shared responsibility for the health and safety of members, colleagues, and community.

The COVID-19 pandemic has severely impacted the health and lives of people around the world, including the vulnerable populations Cityblock serves. As a healthcare provider, Cityblock holds ourselves to the highest standards when promoting the health and safety of those who we serve. Given that the COVID-19 vaccines are one of the most powerful tools to fight this disease and save lives, Cityblock is implementing a COVID-19 booster mandate for Washington, D.C. employees under the guidance of local/state mandates.

Product Assistant (Remote)

Ohio, USA

United States

Full time

R2023-279

We believe in the power and joy of learning

At Cengage Group, our employees have a direct impact in helping students around the world discover the power and joy of learning. We are bonded by our shared purpose – driving innovation that helps millions of learners improve their lives and achieve their dreams through education.

Our culture values ersity, engagement, and discovery

Our business is driven by our strong culture, and we know that creating an inclusive and erse workplace is absolutely essential to the success of our company and our learners, as well as our inidual well-being. We recognize the value of erse perspectives in everything we do, and strive to ensure employees of all levels and backgrounds feel empowered to voice their ideas and bring their authentic selves to work. We achieve these priorities through inclusive programs, benefits, and initiatives that are integrated into the fabric of how we work every day. To learn more, please see https://www.cengagegroup.com/about/inclusion-and-ersity/.

What you’ll do here:

• Provide general administrative support that include handling correspondence, coordinating meetings, travel planning, processing invoices/purchase orders and payments to authors/reviewers/etc., maintaining database records, etc.
• Assist the team in coordinating market research efforts such as reviews, focus groups, webinars, etc.
• Partner with Product Managers to develop some “B” and “C” level titles and deliver them to the Production Editor in a form ready for publication.
• Assist with preparation and distribution of author contracts, portfolio plans, product proposals, manuscript, and other documents pertaining to product management functions, assuring accuracy and working efficiently for each deliverable.
• Execute market research as needed, summarizing competitive products as necessary for several product lines.
• Order sample product using Magellan.
• Maintain filing and records management systems and other office procedures pertaining market research, product information, manuscript file, author/reviewer prospect file, and customer feedback.
• Utilize CRM to verify instructor information, product information, request materials, and to find users of products.
• Support the Director Assistant on creation of ISBN’s as needed.
• Prepare all documents needed and distribute to participants for meetings across the assigned product teams including PSR’s, plan checks, production launches, digital roadmapping, etc.

Skills you will need here:

• Bachelor Degree
• Tech savvy with proficiency in MS Word, Excel, PPT, as well as databases.
• Excellent grammar, punctuation, spelling, and organization skills are necessary.
• Strong orientation to detail work and follow-through.
• Able to work in an agile environment by being proactive, flexible, effective, efficient in fast-paced environment where good communication, time management, and organizational skills are highly valued within our teams.
• Administrative experience preferred.

Cengage Group is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, marital status, parental status, cultural background, organizational level, work styles, tenure and life experiences. Or for any other reason. You may view Cengage’s EEO/Affirmative Action Policy signed by CEO Michael Hansen and Equal Employment Opportunity is the Law notice by visiting their corresponding links.

About Cengage Group

Cengage Group, a global education technology company serving millions of learners, provides affordable, quality digital products and services that equip students with the skills and competencies needed to be job ready. For more than 100 years, we have enabled the power and joy of learning with trusted, engaging content, and now, integrated digital platforms. We serve the higher education, workforce skills, secondary education, English language teaching and research markets worldwide. Through our scalable technology, including MindTap and Cengage Unlimited, we support all learners who seek to improve their lives and achieve their dreams through education.

Base Pay Range

The full base pay range has been provided for this position. Inidual base pay will vary based on qualifications, experience, internal equity, and geographic location. Sales roles often incorporate a significant incentive compensation program beyond this base pay range.

$31,500.00 – $50,400.00 USD

Senior Contracts Administrator

Remote Oakland, CA

Contract / Temporary

$40.00 – $60.00 / Hourly

Description

Nonpartisan policy research organization has an immediate opening for a Sr. Contracts Administrator! This Sr. Contracts Administrator will join a growing team of legal and contracting professionals focusing on government contracts and subcontracts.

As a Sr. Contracts Administrator, you’ll provide a full range of contract administration services, including drafting contracts and subcontracts, administrating agreements through execution, and assisting with standard negotiations. If you’re looking to join a passionate company dedicated to using science-backed research to further social justice policy initiatives, this is the position for you!

This Sr. Contracts Administrator can work 100% remotely from any US-based time zone, so candidates from around the US are encouraged to apply. The ideal candidate will have 5-15+ years of government contracting/subcontracting administration experience, including a working knowledge of FAR.

Responsibilities:

• Review client contract award documents for accuracy against the solicitation and all modifications
• Prepare, review and/or negotiate contracts/subcontracts of varying types (FFP, T& M, LH, CPFF, IDIQ, Task Orders, etc.) and other contract-related documents.
• Ensure compliance with customer, contractor, and corporate obligations.
• Interpret contractual, FAR Supplements, and/or unique procurement regulations.
• Perform ongoing/active contract and subcontract administration activities for a portfolio of contracts within assigned practice area(s) in accordance with established company, customer, and government regulations.
• Work with corporate legal counsel’s office and IT security office, as necessary, to provide advice on complicated and unfamiliar terms to minimize risk to all parties prior to contract execution.
• Provide strong contract leadership and support to a discrete portfolio of projects within a given research area or areas to develop a solid understanding of the client, project team and the mission.
• Collaborate with pricing, purchasing, accounting, finance staff and other administrative groups within the organization to provide end-to-end business solutions that ensure compliance with contract requirements.
• Prepare correspondence for clients and subcontractors regarding contractual issues and matters.
• Prepare modifications to implement changes to contract and subcontract agreements and preparing notification revisions for dissemination to interested staff throughout the company.
• Actively update/maintain contracts database for assigned portfolio to incorporate changes based upon contract and subcontract actions (i.e., awards, modifications, etc.).
• Prepare all necessary reports using the information in the contracts database for pre-award and post-award purposes. Actively support the advancement of organizational ersity, equity, and inclusion efforts, and apply ersity, equity, and inclusion lens across job responsibilities.
• Additional duties as assigned.

Requirements

Qualifications:

• 5-15+ years of government contracting/subcontracting administration experience
• Must have a working knowledge of FAR to be considered
• Experience reviewing RFPs, RFQs, Teaming Agreements, Non-Disclosure Agreements, Contract Terms and Conditions, and Data Use Agreements
• Proficiency with Microsoft Suite; prior Agiloft contract database software experience is a plus
• Strong communication skills, bother verbal and written
• Ability to work autonomously on a remote basis

Title: Executive Administrative Assistant

Remote

Full Time

At U.S. LawShield, you ll have an opportunity to help educate and empower our community through knowledge and education, and by promoting a self-defense mindset. Our company challenges the status quo regarding the affordability of Legal Defense for Self Defense , and we protect our member’s fundamental legal rights. We encourage people to take responsible measures to improve their safety and self-defense and to serve those who do. So, if you are a passionate self-starter and eager to make an impact in this ever-growing space, we encourage you to apply today!

The Role

The Executive Administrative Assistant will contribute to the efficiency of the business by providing personalized and timely support to the Senior Vice President of Community Care while liaising with senior leadership across the company to ensure that we are executing projects and deliverables on time.

Key Responsibilities

• Successfully manage multiple projects simultaneously while meeting tight deadlines
• Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
• Being prompt with time and commitments, responding to both team members, partners, and vendors on time
• Attend meetings (on-site, and virtual) take notes, and track deliverables
• Prepares agendas, notices, minutes, and resolutions for corporate meetings

Why U.S. Lawshield?

• Salary of $55,000 – $65,000 commensurate with experience
• PTO beginning at 15 days per year and accruing with additional tenure
• 10 paid holidays
• Medical, dental, vision and additional supplemental coverage options
• EAP with travel protection, counseling and medical bill-saver program
• 401(k) (
• Company-provided computer equipment
• Quarterly travel opportunities for our company-wide meetings
• U.S. LawShield membership included with employment
• Fully remote-eligible role

Qualifications

• 1-3 years of experience in project management, communications, or as an Executive Assistant to senior-level leadership required
• Ability to work in an extremely fast-paced environment
• Excellent problem-solving and analytical skills
• Excellent organizational and planning skills; able to keep track of tasks/deliverables for ongoing efforts
• Excellent verbal and written communication skills
• Strong-to-advanced computer skills including MS Word, Excel, and PowerPoint
• Project Management software a plus
• Ability to rapidly adapt and respond to changes in environment and priorities
• Ability to work collaboratively as a member of a team

Title: Sr. Administrative Assistant

Location: United States

C: 2.02

Remote USA

Job Description

This position is remote and does not require regular in-office presence.

At Ameritas, our mission is Fulfilling Life. We do that in many ways, but especially by helping people invest in themselves by offering trusted financial products and advice. Because we believe everyone should be happy, healthy and financially secure, we work hard to provide trusted financial products and valued guidance, including inidual life and disability insurance, employee benefits, retirement planning, investments, and wealth management services.

This position provides administrative support for one or more enterprise officers. This position assures efficiency, consistency, and continuity of leadership activities to achieve the strategic and operational goals and objectives of the enterprise.

What you do

• Manages officer schedules and travel arrangements.
• Screens and responds to incoming correspondence, inquiries, and phone calls.
• Will be responsible for the organization, coordination, and follow-up of electronic/paper files and records.
• Maintains confidentiality of sensitive information.
• Manages expenditures.
• Creates and maintains reports.
• Gathers, compiles, verifies, and analyzes information.
• Composes presentation materials and prepares documents.

What you bring

• H.S. Diploma or GED required
• 2-4 years Administrative Assistant/Executive Assistant Experience required
• Detail Oriented required
• Microsoft Office Experience (Word and Excel) required

What We Offer

• Our company motto is Fulfilling Life and we take that job seriously, with a heavy commitment to volunteering and community support, employee well-being, and providing quality products and services that help our customers create a brighter future.
• Being a mutual-based organization, the return on our investment goes back into the company, to benefit our members/customers.
• We’re committed to professional development, opportunity, inclusion and ersity. Team building and collaboration are also priorities.
• A total rewards package with all the comprehensive health and welfare benefits you’d expect, including competitive pay and incentives, 401(k), flexible work schedules and time off to care for yourself and others.
• Additional popular benefits, including tuition reimbursement, and student loan repayment, an incentivized well-being program, adoption assistance, paid time off for volunteering, training and career development opportunities.

An Equal Opportunity Employer

Ameritas has a reputation as a company that cares, and because everyone should feel safe bringing their authentic, whole self to work, we’re committed to an inclusive culture and erse workplace, enriched by our inidual differences. We are an Equal Opportunity/Affirmative Action Employer that hires based on qualifications, positive attitude and exemplary work ethic, regardless of sex, race, color, national origin, religion, age, disability, veteran status, genetic information, marital status, sexual orientation, gender identity or any other characteristic protected by law. Salary range $50,271 to $75,407 year.

Location

Remote – USA

Full-Time/Part Time

Full-time

Administrative Assistant – Lead – Remote

• Rochester, MN
• Full Time
• Finance

Responsibilities

Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow-through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail. Provides oversight for daily activities of the office in the absence of or as directed by the office manager, supervisor, or assistant supervisor. Serves as a front-line resource to colleagues. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; adaptability; confidentiality; and professionalism are important components of the role.

Qualifications:

Position requires high school diploma or G. E. D. with a minimum of 2 years’ experience in an administrative support.

OR 1-year degree/diploma in an administrative, business, or medical-related program with a minimum of 1 experience in an administrative support role OR Associate’s degree in an administrative, business, or medical-related program.

Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc. Demonstrates leadership potential, organizational skills, and ability to communicate effectively with others.

Additional Qualifications:

Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment. Demonstrate effective and appropriate decision-making, judgment, and confidentiality, attention to detail and follow-through, and leadership potential. Experience with coordination of travel and expense management. Proficient application of English grammar, punctuation, and sentence structure. Prefer work-related experience within the last ten years.

Exemption StatusNonexempt

Compensation Detail$20.64 – $28.99/ hour Benefits eligibleYes ScheduleFull Time Hours / Pay Period80 Schedule details100 % Remote can be seated at any site. Monday-Friday (89-hour shifts) Business Hours 730am – 5pm CST Weekend scheduleN/A Remote workYes International AssignmentNo

Title: Administrative Assistant

Location: US National

FULL-TIME/ REMOTE

Changing Healthcare For Good

At Angle Health, we believe the healthcare system should be accessible, transparent, and easy to navigate. As a digital-first, data-driven health plan, we are replacing legacy systems with modern infrastructure to deliver our members the care they need when they need it. If you want to build the future of healthcare, we’d love for you to join us.

The Role

The Admin Team at Angle Health is the backbone of our organization, ensuring teams and people are running smoothly and on-time. We’re passionate about helping others and enabling people to operate at their highest levels. We anticipate needs without being asked and address problems before they arise. We operate across the organization and champion Angle Health’s culture wherever we go.As an Administrative Assistant, you will provide multi-faceted support to our leadership team and handle a variety of professional and personal responsibilities. You are a highly organized, high-trust inidual with excellent communication skills and can work with stakeholders both internally and externally.

Core Responsibilities

• Support leadership team by assisting with calendar management, expense tracking, and handling sensitive and complex priorities
• Manage employee onboarding program
• Support IT related needs for employees including equipment ordering, provisioning, tracking, asset management, and escalating any troubleshooting as needed
• Champion Angle’s culture by planning and executing team building events
• Assist the recruiting team with coordination support as needed
• Be the main point of contact for all office and facilities needs of our team members in both our physical and remote offices
• Compose and draft documents; perform editing and fact checking; analyze and review material and extract pertinent information. Create, maintain, modify, and/or ensure accuracy of content. Process and distribute documents effectively.

What We Value

• 2+ years of assistance experience or proven / related experience
• Proven organizational and time management skills; able to juggle multiple priorities while not losing sight of attention to detail
• Excellent interpersonal skills, strong communication, and a positive attitude
• Ability to build quick and strong rapport with candidates, employees, and third party vendors
• A general affinity for learning new technology and optimizing systems

Because We Value You:

Competitive compensation and stock options

100% company paid comprehensive health, vision & dental insurance for you and your dependents

Supplemental Life, AD&D and Short Term Disability coverage options

Discretionary time off

Opportunity for rapid career progression

Relocation assistance (if relocation is required)

3 months of paid parental leave and flexible return to work policy (after 10 months of employment)

Work-from-home stipend for remote employees

Company provided lunch for in-office employees

401(k) account

Other benefits coming soon!

Administrative Review Assistant

(Remote)

United States 1 – Operations Part time AASCA

Description

Administrative Review Assistant (Remote)

• Are you an experienced Administrative Assistant looking for a new challenge?
• Do you value care management and quality improvement?
• Are you motivated, energetic, and excited to become part of the Kepro team?

If so, you might be our next new team member!

This position is 20 hours/week.

Who we need:

Kepro is looking for a well-organized administrative review assistant with a high level of attention to detail to provide remote support to the Operations Director for the Minnesota Medicaid contracts. This is an administrative role where you will be responsible for supporting our operations and clinical teams. You’ll be an integral team member supporting operations under the leadership of the Operations Director.

Why us?

Kepro is a rapidly growing national quality improvement and care management organization. We work to ensure that over 20 million people receive the right care, at the right time, in the right setting.

People Focused. Mission Driven.

Shape the future of healthcare with us. We are mission driven to improve lives through healthcare quality and clinical expertise.

We do this through our people.

At Kepro, you can do meaningful work that makes a real difference for the lives of iniduals across the country. We are an organization that cares deeply about our employees, and we provide the training and support to do the best work of your career.

Benefits are a key component of your rewards package at Kepro. These benefits are designed to provide you and your family with additional protection, security, and support for both your career and your life away from work. They are comprehensive and fit a variety of needs and situations. Our benefits include comprehensive health plans, paid time off, retirement savings, corporate wellness, educational assistance, corporate discounts and more.

What you’ll do:

• Initiate files by collecting and entering demographic, provider, and procedure information into the system.
• Maintain medical records’ confidentiality through proper use of computer passwords, maintenance of secured files, and adherence to PHI and HIPAA policies.
• Review patient records and compare against submission requirements to determine if all required information is present for the case. Identifies cases where additional non-clinical information is needed.
• Submit all administrative related documents to appropriate parties in an accurate and timely submission
• Utilize automated systems to log and retrieve information. Performs accurate and timely data entry.
• Develops and maintains working knowledge of internal policies, procedures, and services (both departmental and operational).
• Receives inquiries from customers or providers and communicates responses within required turnaround times following Kepro’s policies, procedures, and guidelines.
• Interacts with internal and external stakeholders as a liaison to facilitate a positive and professional relationship
• Coordinate communication between colleagues and customers, keep detailed meeting notes.
• Crosstrain to perform duties of other contracts within the Kepro network to provide a flexible workforce to meet client/consumer needs.
• The list of accountabilities is not intended to be all-inclusive and may be expanded to include other duties that management may deem necessary from time to time.

What you’ll need:

Required Qualifications

• Associate degree and/or equivalent work experiences related to medical, behavioral health or social/support settings. Bachelor’s degree preferred.
• Knowledge of Medical Terminology.
• Knowledge of Health insurance industry.

Knowledge, Skills, Abilities

• Advanced knowledge of entire suite of Microsoft Office and Kofax products
• Excellent verbal and written communication skills to provide courteous and professional customer service
• Strong critical thinking skills necessary
• Ability to work in a team environment
• Ability to interpret, organize, and present complex documentation to include medical case information clearly and accurately
• Knowledge of quality improvement and utilization management processes (preferred)

Experience

• Experience working with Minnesota Medicaid a plus
• Minimum of 2+ years of administrative assistance or customer service in a healthcare or medical insurance field.

Thank You!

We know your time is valuable and we thank you in advance for applying for this position. Due to the high volume of applicants, we receive, only those who are chosen to advance in our interview process will be contacted. We sincerely appreciate your interest in Kepro and invite you to apply to future openings that may be of interest. Best of luck in your search!

~ The Kepro Talent Acquisition Team

Mental and Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation will be made as required by law to enable an inidual with a disability to perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit for prolonged periods of time; key and/or control objects; interact extensively with internal and external customers; occasionally lift and/or move objects weighing up to 10 pounds; and occasionally travel within the state.

EOE AA M/F/Vet/Disability

Kepro is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Title: Executive Assistant

Location: US National

OFFICE LOCATION

The location of this position is flexible within the United States. This position is not eligible for relocation, visa or immigration assistance.

#LI-REMOTE

WHO WE ARE

The mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the world’s toughest environmental challenges so that people and nature can thrive. Our work is guided by our values, which include a commitment to ersity and respect for people, communities, and cultures. From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC. Want to know more? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.

One of TNC’s primary goals is to cultivate an inclusive work environment so that employees around the globe have a sense of belonging and feel that their unique contributions are valued. We know we’ll only achieve our mission by hiring and engaging a erse staff that reflects the communities in which we work. Recognizing that people bring talent and skills that have been developed outside the scope of a job, we take a holistic approach to recruitment that considers life experience in addition to the professional requirements listed in our postings. Please apply we’d love to hear from you. To quote a popular saying at TNC, you’ll join for the mission, and you’ll stay for the people.

WHAT WE CAN ACHIEVE TOGETHER

The Executive Assistant will provide direct administrative support to our Managing Director of Global Conservation, based in Boulder, Colorado. This executive supports 60 countries in 4 operation regions with approximately 1,000 TNC staff and large contributions to TNC’s mission and our 2030 Goals. The Executive Assistant will be responsible for arranging travel, processing expense reports and daily scheduling and calendar management. Duties will also include drafting correspondence and logistics of meetings and special events. They will use available systems and resources to track and research data and produce and review reports. The Executive Assistant will coordinate activities with multiple variables, setting realistic deadlines and managing the timeline. They will apply established processes and practices to improve effectiveness. They will communicate on behalf of their supervisor with staff in various programs across the Conservancy, as well as with donors, vendors, and business relations. They will provide other staff with information they need to make decisions and to solve problems. They will perform administrative functions for the program as required. This position requires working overtime as needed. The work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.

WE’RE LOOKING FOR YOU

The Executive Assistant will be part of the Chief Conservation Office, reporting to the Executive Coordinator to the Managing Director of Global Conservation, and will provide direct administrative support to the Managing Director of Global Conservation.

The Executive Assistant will be responsible for a variety of administrative support tasks and will coordinate activities with multiple variables, setting realistic deadlines and managing the timeline. They will apply established processes and practices in order to improve effectiveness. They will communicate with staff in various programs across the Conservancy, as well as with donors, vendors, and business relations. They will provide other staff with information they need to make decisions and to solve problems. They will perform administrative functions for the program as required.

Core responsibilities:

• Make purchases, process invoices and contracts with vendors;
• Prepare and approve expense reports on the Managing Director’s behalf;
• Arrange for air and ground transportation, hotel accommodations, travel visas, Covid Testing, and other travel needs;
• Assist with managing the Annual Performance Partnership Process for the Managing Director with his direct reports;
• Provide signatures on contracts, agreements, and documents approved by the Managing Director;
• Assist the Executive Coordinator with event / off-site meeting planning as needed;
• Manage files related to travel, expenses, scheduling and approvals;
• Demonstrate sensitivity in handling confidential information;
• Identify routine problems and utilize existing resources, referring difficult questions and problems to supervisor;
• Serve as a team member for assigned projects; and
• Work overtime as needed.

WHAT YOU’LL BRING

• Bachelor’s degree and 1-year experience or equivalent combination
• Experience in business writing, editing, and proofreading
• Experience organizing time and managing erse activities to meet deadlines
• Experience working and communicating with a wide range of people

DESIRED QUALIFICATIONS

• Global travel a plus
• Time zone management experience
• Travel planning experience particularly complex multiple destination international travel
• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated
• Ability to analyze information for the purpose of preparing reports, coordinating activities, and solving problems
• Database skills, including managing and tracking data, and producing reports
• Experience working with a board of directors, donors, volunteers, the public, and/or all levels of staff
• Strong organizational skills and attention to detail
• Ability to prioritize work

WHAT WE BRING

Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our erse staff and partners, we impact conservation around the world!

TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. Learn more about our benefits on our Culture Tab on nature.org/careers.

We’re proud to offer a flexible work environment that supports of the health and well-being of the people we employ.

SALARY INFORMATION

Salary is $25-30 per hour, depending on experience and location.

Registry Administrator

(Remote – Worldwide)

Program Management Team · All Cities, District of Columbia (Remote)

Job Title: Registry Administrator

Location: Remote – Worldwide (with significant overlap with US business hours)

Start Date: Immediately

Reports to: Registry Manager

Verra is a global leader helping to tackle the world’s most intractable environmental and social challenges. As a mission-driven non-profit organization, Verra is committed to helping reduce greenhouse gas emissions, improve livelihoods and protect natural resources across the private and public sectors. We support climate action and sustainable development with standards, tools, and programs that credibly, transparently, and robustly assess environmental and social impacts and enable funding for sustaining and scaling up projects that verifiably deliver these benefits. We work in any arena where we see a need for clear standards, a role for market-based mechanisms, and an opportunity to generate significant environmental and social value.

Verra manages a portfolio of standards, including the:

• Verified Carbon Standard (VCS) — the world’s leading carbon crediting program, with more than 1600 registered projects in 80 countries, and accounting for two-thirds of all voluntary carbon market transaction volume.
• Sustainable Development Verified Impact Standard (SD VISta) — a flexible framework for assessing and reporting on the sustainable development benefits of project-based activities.
• Climate, Community & Bioersity (CCB) Standards — to identify projects that simultaneously address climate change, support local communities and smallholders, and conserve bioersity.
• Plastic Waste Reduction Program — to enable robust impact assessment of new or scaled-up waste recovery and recycling projects around the globe.

Verra is seeking a Registry Administrator to handle all day-to-day registry functions of the Verra Registry.

A day with Verra’s Registry Team might include…

• Reviewing and processing project and carbon credit issuance requests
• Joining a call with the Registry Team manager and Senior Registry Administrators to review a complex stakeholder issues or requests and find the best possible solution.
• Responding to emails from stakeholders
• Drafting, contributing to, or editing internal standard operating procedures (SOP) and customer documentation.
• Attending a meeting within the Program Management Department to provide input for an upcoming update to the VCS program rules.

Specific functions you will be responsible for leading…

• Supporting registry users with opening and using their accounts, including creating new project records, issuing, transferring, and retiring VCUs and other units.
• Review documents submitted by account holders for completeness and accuracy.
• Responding to account holder inquiries and registry-related requests, always maintaining high standards of registry user satisfaction.
• Coordinating closely with the Verra program team to efficiently process project listing, registration, and issuance requests.
• Working with the Verra Registry software developer to resolve data and software issues.
• Drafting and updating FAQs, user guides, and standard operating procedures for our customers and the registry administrator team.
• Processing Know-Your-Customer (KYC) checks on new registry account applications.
• Coordinating with the Verra finance team to track and process account holder invoices.

You bring with you...

• At least three years of relevant work experience.
• A third level/university/higher level degree
• Strong customer service and communication skills, with an emphasis on interacting with stakeholders in a highly responsive and professional manner, even under high-pressure situations.
• Strong attention to detail.
• Strong organizational skills with the ability to prioritize and to work quickly and accurately, delivering to multiple deadlines.
• A willingness to occasionally work off-hours, including weekends and holidays, as demand for Registry services may require.
• Culturally aware with the ability to work with stakeholders and partners from different countries and cultures.
• Self-starter with the ability to excel in a professional environment with limited supervision.
• Excellent written and verbal communication skills. Fluency in English is essential. Other language skills (especially Spanish or French) would be an asset.
• Demonstrated experience and proficiency with software, tools, or similar for customer relationship management, project/program management, and email management.

In this role, you will grow and expand your expertise by…

• Administrating the largest voluntary carbon market registry in the world, home to over 3,000 projects and serving nearly 2,500 account holders.
• Gaining exposure to challenges and opportunities faced by practitioners of activities aimed at reducing greenhouse gas emissions and improving livelihoods.
• Working with a dynamic, committed, and focused team of professionals.

You will know you are successful, if…

• You are seen as a reliable and capable member of the team by your peers and manager.
• You build an appreciation and respect for the challenges and opportunities faced by users of the Verra programs and can effectively ensure the quality of activities certified under the Verra programs.
• Verra stakeholders consistently express positive feedback regarding your ability to collaborate to find workable solutions to challenges they face.

You will join a team...

• From erse locations and backgrounds, including carbon market experts, project developers, consultants, climate negotiators, researchers, auditors, and more.
• Committed to driving finance at scale to projects and programs that advance climate action and sustainable development through high-quality standards and programs.
• That embodies the values Verra has established for itself, including Teamwork, Results, Integrity, Balance, and Exploration.

Compensation at Verra

To help us attract and retain top talent, Verra pays employees competitively to the market. In return, we expect each employee to, at a minimum:

• Meet expectations in terms of work effort and performance;
• Take the initiative to build the skills and knowledge needed to do their job effectively; and
• Embody Verra’s values.

For this position, the salary range is $72,884 – 82,640 USD depending on experience.

We will recognize employees who go beyond expected performance with salary increases and/or promotions, but the bar for earning those rewards is high.

Salary is one component of Verra’s total compensation package, which also includes:

• Health, vision and dental care, and life insurance;
• Verra contributions to each employee’s retirement plan;
• Verra contributions as required by national labor laws in countries where staff are located;
• Paid Time Off (PTO), comprising 22-30 days plus ten floating holidays, sabbatical after five years of service, and other leave allowances; and
• Funds to support professional development.

Verra provides equal opportunity for all job applicants and employees and is committed to providing a work environment free of discrimination. We conduct our recruitment and hiring without regard to race, color, religion, gender identity, sex, sexual orientation, national origin, age, marital status, pregnancy, physical or mental disability, genetics, veteran status, or any other characteristic protected by applicable federal, state, and local law.

Sales Administrative Assistant

Remote

Paycor empowers leaders to develop winning teams. Our Human Capital Management (HCM) software modernizes every aspect of People Management from the way you recruit, onboard, develop, pay, and retain employees. Best of all? Our team is growing, and there’s never been a better time to join! If you love to Think Big, Dream Big, Compete to Win, and thrive in a fast-paced environment, we want to hear from you!

Job Summary

As a Sales Coordinator you will provide a high degree of administrative support and project services to the Senior Sales Leadership team. This includes but is not limited to managing travel, event coordination, communication, and presentations. This role requires excellent relationship development skills, ability to work cross-functionally and a personality that thrives in a fast-paced environment. This position will report to the Manager, Sales Communications and Experiences to ensure flawless execution across the Sales organization.

Essential Duties and Responsibilities

• Perform various administrative duties to support the senior leaders as needed, including travel management and expense reporting.
• Develop and maintain reports and presentations using Microsoft Office software.
• Manage multiple, extremely active calendars, schedule appointments and keep leaders prepared for meetings and informed of schedule changes.
• Execute special projects as assigned.
• Coordinate meetings including travel, set-up, tear-down, etc.
• Support in tracking and managing events budgets.
• Travel to events as needed and ensure smooth operation of onsite activities.

Requirements

To perform this job successfully, an inidual must be able to perform each essential duty satisfactorily. The requirements are representative of the knowledge, skill, and/or ability required.

• B.A./B.S. degree or equivalent business experience required
• Strong communication skills and ability to recall and coherently summarize complex issues and situations
• Highly detail oriented and thorough with excellent documentation skills and sense of personal accountability
• Is accountable and consistent, documents in detail and represents Paycor in a professional and friendly manner
• Flexibility and willingness grow by building on existing knowledge and consistently striving for excellence
• Capable of working on multiple projects while maintaining close attention to detail
• Excellent analytical, organizational and project management skills
• Tenacious personality capable of challenging others and leading without authority
• Comfortable and familiar with working from home and being a self-starter
• Regular attendance and ability to work irregular hours if required
• Command of Microsoft Office technology stack and experience with SalesForce.com and Concur preferred

Paycor Total Rewards

We are proud to provide best-in-class benefits delivering a personal and professional experience that meets you where it matters most – the well-being of you and your loved ones.

Highlights include:

• A flexible virtual-first work philosophy
• An initial equity award in Restricted Stock Units (RSUs) for all new Associates and on-going award opportunities to participate in the value created through Paycor’s growth
• 401(k) with $.65 match for every dollar contributed up to 6% of eligible pay
• Generous paid time off in addition to 10 paid holidays (including YOUR Holiday to celebrate a day or holiday you hold special)
• Three medical plan options including a $0 cost option and travel & lodging support to ensure access to medical care
• Paid leave for birth parents, non-birth parents, elder caregivers, and military support
• Sabbatical opportunities for tenured Associates
• Employee Stock Purchase Plan, which enables you to buy PYCR stock at a 15% discount
• Inclusive and accessible Employee Assistance Program (EAP) to help with everyday challenges

We also offer competitive compensation determined by each inidual’s relevant experience, skills, and education. We anticipate the base pay for this position to be between $48,000 – $77,700. In addition to base pay, Paycor Associates are eligible for either a performance-based annual bonus or commission, depending on their position. If your desired salary falls outside of these rates, we hope you’ll still apply as there may be other positions that better align.

For more information about our total rewards, please visit www.mypaycorbenefits.com.

Title: Administrative Assistant

Location: Remote US

Hiring Ranges:

US Tier 1 Locations: $89,000.00 USD – $131,000.00 USD

US Tier 2 Locations: $82,000.00 USD – $121,000.00 USD

US Tier 3 Locations: $76,000.00 USD – $111,000.00 USD

An Administrative Assistant at Mozilla provides support to another inidual or group of iniduals by managing calendars and appointments, coordinating activities between teams and departments, making travel arrangements, and providing other specialized administrative support to extend the effectiveness and efficiency of those they support.

The person in this role will report to a VP, collaborate extensively with the other administrative professionals within Mozilla, and leverage the Lead EA for their development.

Duties and Responsibilities:

• Understands the business priorities of your leaders to best leverage their time.
• Prioritizes multiple dynamic senior leader calendars with the ability to anticipate issues and ensure successful meeting coordination.
• Schedules and maintains meetings, travel itineraries and coordinates related arrangements for assigned leaders.
• Supports special projects which may include team offsites, events, onboarding and culture/ team building programs.
• Handles distribution lists and organization charts.
• Arranges business travel and tracks expenses. May reconcile departmental budgets and invoices.
• Partners with Executive Assistants to synchronize and align on pivotal initiatives across leaders.
• Constructs and distributes reports upon request which may require working with other parts of the organization to gather information. Identifies key issues and patterns from partial/conflicting data. Takes a broad perspective to problems and identifies new, less obvious solutions.
• Creates and reinforces open partnerships with leaders to help run an effective and efficient working team keeping all members organized, advised, and on task.
• Maintains confidential information and proprietary reports.
• As requested, prepares communications including, but not limited to, e-mails, reports, presentations, agendas, and minutes. Distributes information to the broader team on the leader’s behalf.
• Ad hoc as assigned based on the needs of the business.

Specific Skills and Experience Required:

• 4-6 years of proven experience providing administrative support to multiple leaders (VP level), preferably in fast-paced, remote, global environments
• Demonstrated ability to set and manage expectations
• Excellent communication and interpersonal skills
• Receptive to learning and adapting to new experiences
• Ability to apply thoughtful judgment to complex situations; you make sure you understand the why behind and beyond tactical instructions and directives
• Dedication to confidentiality and discretion
• Strong relationship building skills with the ability to maintain composure under pressure
• Teammate approach; ability to establish and maintain effective relationships across the organization
• Ability to work extensively on Google applications such as Gmail, Google Calendar, etc.
• You have an eye for details and a talent for planning and organizing multiple schedules across different time zones
• Ability to take initiative, think clearly, creatively solve problems and make decisions under pressure
• Experience crafting and improving processes

#LI-REMOTE

Title: Administrative Assistant – Legal and Corporate Affairs – Fully Remote

Location: United States

Job Type

Full-time

Description

Primary Responsibilities and Duties:

Maintain and prepare financial records and reports for the department, including by completing tasks connected to paying invoices, completing credit card reports, and submitting requests for reimbursement

Make travel arrangements for Department staff

Assist with contract administration for PETA Foundation and its supported organizations, including by routing contracts for signatures, updating and maintaining PETA Foundation’s contract database, and scheduling and updating contract expiration and by reviewing alerts

Schedule PETA Foundation and supported organizations’ board meetings, draft meeting agendas, minutes, and resolutions, and communicate with board members about board administration matters

Assist with collecting and logging PETA’s lobbying activity and expenses, and preparing related reports

Assist with collecting information for and completing insurance applications

Collect weekly reports from attorneys and support staff, and compile and distribute the same

Review and distribute by email copies of Department mail

Handle voicemail messages left for Washington, DC office

Handle other administrative tasks including, without limitation, production requests, requests to draft, proof, and finalize letters, and requests for administrative support from attorneys

Maintain confidentiality at all times

Perform any other duties assigned by the Director of Corporate Legal Affairs

Requirements

College degree or equivalent relevant professional experience

Working knowledge of Microsoft Office 365, including Word and Excel, and other software such as contract databases (ContractLogix preferred), document retention systems (Worldox preferred), electronic signature applications (DocuSign and SIGNIX preferred), and video conferencing applications (Zoom and Teams preferred)

Demonstrated thorough knowledge of animal rights issues and PETA campaigns

Demonstrated effective written and verbal communication skills

Proven organizational skills and meticulous attention to detail

Demonstrated ability to handle multiple tasks and prioritize work

Demonstrated ability to maintain strict confidentiality at all times

Self-motivation and the proven ability to work independently and as part of a team

Commitment to the objectives of the organization

The hourly pay range for this position is $15.45 – $19.10 per hour. The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidate’s experience and the cost of living in the area in which the candidate will live and work.

Administrative Assistant

Locations: USA-Phoenix-AZ-3255 East Elwood St, Suite 110 Time Type: Full time Job Requisition Id: R0024447

It’s fun to work at a company where people truly believe in what they are doing!

Job Description:

Position Overview The Forensics Administrative Assistant is a support position that is responsible for a wide variety of vendor management, procurement, billing, software management, auditing, and tactical activities that support the LS Forensics team and other LS isions supporting Forensics operations. The Forensics Administrative Assistant will work closely with members of the Forensics team to support their needs across all global locations.

Job Responsibilities

• Maintain SharePoint site for regular maintenance of critical reference documents
• Manage FedEx and UPS accounts for Forensics. This includes managing billing accounts, and escalations to track lost packages and obtain custom white glove service quotes when needed.
• Assist with international shipments and Customs forms for global Forensics and in some cases, LS Operations. This includes helping to resolve Customs issues and problems with the courier services.
• Work with Procurement and assist with managing Forensic-specific vendors, bids/quotes, invoices, and (as necessary) billing for services, software, hardware, and supplies. This includes license agreements (including license count management), reviewing approved vendors, submitting quotes, reviewing quotes, negotiating pricing when applicable, resolving discrepancies with quotes, submitting pre-paid asset shell number form/pre-paid Budget codes, creating PRs in SAP or purchasing on P-Card, cost center allocations, and tracking/confirming deliverables. Coordinate multi-department orders to ensure there is no duplication of efforts (e.g., hard drive orders, shipping supplies for Forensics and Operations, etc.). Perform some of these tasks as needed for the following departments:
  • US Forensics
  • Global Forensics
  • Information Governance
• Work with Procurement to coordinate all Forensic software/hardware vendors and establish relationships with vendor sales representatives and their management. Work with Procurement to ensure favorable pricing/discounts for Forensic-specific purchases.
• Coordinate with technical support, Procurement, and vendor Sales/Management POCs to deal with urgent license and/or software issues that consultants need a resolution on as soon as possible.
• Coordinate equipment repairs with appropriate vendors.
• Coordinate and track the billing of hardware/software/3rd Party collection services purchases to projects or managed service clients.
• Resolve order disputes and process exchanges/returns/refunds as required.
• Work with Finance on orders with split cost centers and multiple internal allocations.
• Provide historical information to be used in budget forecasting and software maintenance cost tracking.
• Manage Forensics subcontractor billing and payments. This includes reviewing invoices with project managers, submitting requisitions for payment in SAP, and entering work requests for client billing in Pulse. Resolve issues like missing documentation and required expense receipt submissions with subcontractors.
• Coordinate global Forensics training requests, including registration and fee payments.
• Coordinate and/or assist with team meetings logistics (hotel/meeting rooms, food, etc.) as needed.

Work Hours and Location

• This position will be a flexible hybrid onsite + remote position if hired in Phoenix, or a fully remote position if hired outside of Phoenix. Candidates in the Phoenix, AZ metro area are preferred, but not required. If hired in the Phoenix, AZ metro area the inidual will be asked and encouraged to work onsite one or more days per week to become part of an onsite forensic team within our forensic lab.
• This position is full-time. Hours of work will be Monday through Friday during normal U.S. business hours. Work hours may be adjusted to speak to international offices in different time zones as required in the performance of job duties.

Professional Skills and Requirements:

• Requires strong multi-tasking, organizational, writing, briefing, analytical, and problem-solving skills. Attention to detail and prioritizing tasks is crucial.
• Ability to work in a fast-paced, high-pressure environment and effectively manage time to meet strict deadlines and time constraints.
• Excellent interpersonal and communication skills, as well as a demonstrated ability to work independently as well as in a team environment.
• Good negotiating skills and the ability to maintain relationships. Ability to tolerate conflicts and unclear situations.
• Good skills in Microsoft 365 applications, including Word, Excel, PowerPoint, and online SharePoint. Some experience and knowledge of SAP is preferred.
• Proven ability to productively work in a remote/home-office business environment.

If you like wild growth and working with happy, enthusiastic over-achievers, you’ll enjoy your career with us!

It is Epiq’s policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any inidual’s race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Epiq’s policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition Epiq will take affirmative action for minorities, women, covered veterans and iniduals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.

About Us

Epiq is a leading global provider of integrated technology and services for the legal profession, including eDiscovery, managed services, bankruptcy, class action and mass tort administration, federal regulatory actions and data breach responses. Our innovative solutions are designed to streamline the administration of litigation, investigations, financial transactions, regulatory compliance and other legal matters. Epiq’s subject-matter experts bring clarity to complexity, create efficiency through expertise and deliver confidence to our clients around the world.

We strive for a cohesive, collaborative environment that focuses on group achievement.

With over 5000 associates worldwide, Epiq operates in 16 countries and over 80 global locations.

Title: Executive Assistant

Location: San Francisco, CA; New York, NY; United States – Remote

About the Team

DoorDash is scaling at an unprecedented rate, and we are hiring an Executive Assistant to partner with leaders of our organization. You’ll be an essential part of the team, responsible for keeping our executives efficient and allowing them to make a difference while building and scaling new ways to delight our customers using the DoorDash platform. We aim to be one step ahead. We value going into each day making the impossible possible.

About the Role

You will support our People Team leaders and their teams. You will be their “go-to” person for calendar management, team-building activities, and project management. You will report to the Executive Business Partner on our Administrative Team.

You’re excited about this opportunity because you will

• Help keep our teams organized and efficient by proactively moving conflicts and enabling our leaders to make an impact
• Promote team culture and cohesion
• Plan and execute meetings & events for our team
• Manage multiple projects simultaneously
• Handle highly confidential information
• Be an integral part of our team

What We’re Looking For…

• You have 4-6+ years of experience in an administrative support role
• Excellent written/verbal communication
• You enjoy diagnosing issues and implementing creative solutions to solve challenges
• You are flexible to shifting priorities
• You are able to manage your time effectively
• You have excellent attention to detail
• You feel comfortable working autonomously

Why You’ll Love Working at DoorDash…

• We are leaders – Leadership is not limited to our management team. It’s something everyone at DoorDash embraces and embodies.
• We are doers – We believe the only way to predict the future is to build it. Creating solutions to lead our company and our industry is what we do — on every project, every day.
• We are learners – Everyone here is learning on the job, no matter if we’ve been in a role for one year or one minute.
• We are customer-obsessed – Our mission is to grow and empower local economies. We are committed to our customers, merchants, and dashers and believe in connecting people with possibility.
• We are all DoorDash – The magic of DoorDash is our people, together making our inspiring goals attainable and driving us to greater heights.

Compensation

The location-specific base salary range for this position is listed below. Compensation in other geographies may vary.

Actual compensation within the pay range will be decided based on factors including, but not limited to, skills, prior relevant experience, and specific work location. For roles that are available to be filled remotely, base salary is localized according to employee work location. Please discuss your intended work location with your recruiter for more information.

DoorDash cares about you and your overall well-being, and that’s why we offer a comprehensive benefits package, for full-time employees, that includes healthcare benefits, a 401(k) plan including an employer match, short-term and long-term disability coverage, basic life insurance, wellbeing benefits, paid time off, paid parental leave, and several paid holidays, among others.

In addition to base salary, the compensation package for this role also includes opportunities for equity grants.

California Pay Range:

$78,000$124,000 USD

Colorado Pay Range:

$78,000$111,500 USD

New Jersey Pay Range:

$78,000$124,000 USD

New York Pay Range:

$78,000$124,000 USD

Washington Pay Range:

$78,000$118,000 USD

If you need any accommodations, please inform your recruiting contact upon initial connection.

Grants Coordinator

• San Francisco, CA – Remote OK
• Full-Time
• Development
• $57k – $64.20k

ABOUT RAN

For nearly 40 years, Rainforest Action Network (RAN) has campaigned to preserve forests, protect the climate and uphold human rights by challenging corporate power and systemic injustice through research, education, partnerships, non-violent direct action, grassroots organizing, strategic campaigns and communications. We are committed to working with Indigenous and frontline communities directly impacted by systemic injustice. In partnership with allies from around the world, RAN challenges corporations to stop destructive operations, respect human rights, and adopt policies that reduce their contributions to climate change. RAN is committed to doing what is necessary, not only what is considered politically feasible.

THE POSITION

RAN seeks a Grants Coordinator with strong writing, editing, project management, and communications skills, able to work both independently and collaboratively to meet deadlines in a fast-paced fundraising environment. Reporting to the Institutional Giving Director, the Grants Coordinator will play a key role on the two-person Foundations team in RAN’s nine-person Development Department. The Grants Coordinator will coordinate deliverables and communications for RAN’s 60+ institutional funders, supporting an annual $8M foundation revenue goal out of an $12M annual fundraising budget. The successful candidate will be responsible for managing and optimizing the grant administration process, including preparing and submitting proposals and reports, and helping leadership manage relationships with current and prospective institutional funders. The Grants Coordinator plays both an internal and external role and must be organized, detail-oriented, with strong writing and editing, project management, and communications skills, with the ability to work both independently and collaboratively to meet deadlines.

RESPONSIBILITIES

Project Management

• Create Project Plans for each grant deliverable – proposals and reports – and manage the process efficiently and with ample timelines for input and review by key staff
• Create Meeting Briefs for donor meetings that fully prepare staff to participate in an optimal manner
• Collaborate with RAN’s Finance Department to secure proposal budgets and financial reports
• Calendar all grant deliverables in Organizational and Program calendars, as well as the Google calendar and track due dates to adhere to important deadlines
• Ensure complete submission of all grant deliverables and file all relevant documentation
• Track and project manage upcoming proposals and reports using Raiser’s Edge, Google Docs, and Asana

Grant Administration and Coordination

• Work with Development Operations Manager, Gift and Data Assistant, and the Finance Department to ensure grant agreements and gifts are properly attributed, tracked, filed, and managed
• Track, manage and update relationship management and proposal/Letter of Inquiry (LOI) and report submissions in Raiser’s Edge to ensure real-time accuracy of database and project management materials
• Collaborate with the Gift and Data Assistant to ensure timely and appropriate gift acknowledgment for all incoming grant awards

Prospect Research, Grant Writing and Reporting

• Support RAN’s goals for expansion of Foundation support by researching potential supporters, analyzing the “fit” between RAN’s work and Foundation priorities and guidelines, including research of Foundation staff and Board leadership
• Under the supervision of the Institutional Giving Director, write and edit content for proposal and report submissions to foundations
• Follow all grant reporting and proposal guidelines to highest standards to ensure all submissions are accurate, properly formatted and include all required information, including supplementary budgets and materials.

Administrative and Departmental Support

• Support Institutional Giving Director with Foundations meeting planning and logistics
• Collaborate with the Community Action Grants (CAG) Program Officer as needed to provide back-up support of the grantmaking and tracking process and to support producing biennial CAG report back blog posts to promote the work of our grantees and steward donors to the CAG program
• Coordinate annual donor briefing events
• Support RAN’s development team as needed with team-wide projects and meetings
• Participate in RAN’s organizational planning and racial justice initiatives and training sessions
• Participate in and share facilitation, timekeeping and notetaking duties in team and staff meetings

QUALIFICATIONS

• College degree, one year of relevant experience, OR an equivalent combination of education and experience is required
• Demonstrated project management skills, with the ability to manage oneself and “manage up” across teams towards multiple funder deadlines using project management tools
• Ability to work under competing deadlines, while maintaining an adaptable and professional attitude
• Excellent research and writing skills and a sharp eye for detail and accuracy
• Experience working in Raiser’s Edge or another customer relationship management (CRM) system, as well as Google Suite, Slack, and Asana is desirable

RACIAL JUSTICE

RAN strives to integrate values of equity and fairness into our work, which includes bringing an intentional racial justice analysis to our programmatic work and organizational structure. We are seeking candidates who have a commitment to engage in this ongoing process and work with us to create a just and inclusive work environment and world.

EQUAL OPPORTUNITY AND ACCESS

RAN is an equal opportunity employer and is committed to providing all people with equal access to employment and volunteer opportunities. If you need assistance with accommodations during our interview or employment process, please contact us directly. We encourage applicants of color and from other historically excluded identities to apply for this position.

COMPENSATION

This is a full-time position with an anticipated starting salary range from $57,000-$64,200, commensurate with experience. RAN staff are eligible to work remotely from anywhere they choose, or to work out of RAN’s office in San Francisco.

Benefits include 100% RAN-paid health, dental and vision insurance for the employee and their partner/family, 4 weeks PTO (increases to 5 weeks after 2 years) as well as a paid winter break, and a retirement plan with a 3% employer match. Additionally, after every 5 years of service, staff are eligible for a fully-paid, 12-week sabbatical.

Executive Assistant

at JFF

Flexible (Boston, DC, Oakland, Remote)

About JFF:

Jobs for the Future (JFF) drives transformation of the American workforce and education systems to achieve equitable economic advancement for all.

About the position:

Due to JFF’s rapid growth and opportunities for increased impact, we are currently hiring multiple Executive Assistants (EAs) to meet the needs of various teams across JFF. EAs are valued members of our organization as they play a critical role in managing the behind-the-scenes work that enables senior leaders to operate as vehicles for change. EAs may provide support for one senior leader or provide support for a few of the senior-most leaders across a team. They are skilled at connecting the dots between inidual administrative tasks or scheduling requests and a team’s vision and priorities so that senior leaders can be leveraged to do the work that they do best.

We are looking for candidates who are highly organized, proactive, and adept at communicating effectively with a variety of stakeholders. Additionally, we seek to build a team environment that is creative, inclusive, generative, highly collaborative and focused on impact. Not only is this a great opportunity to work directly with some of JFF’s most senior-level leaders, but you will also have the chance to build community with other EAs across the organization, thus ensuring you have the support, resources, and more to make your work effective and engaging.

Based on the organization’s current needs, and candidates’ skills and interests, you could be hired for one of the following teams. If you are selected for a phone interview, you’ll have the opportunity to learn more about our different teams and which may be the best fit for you:

• Center for Apprenticeship & Work-Based Learning (CAWBL): CAWBL provides expert guidance and resources on effective approaches to apprenticeship and other forms of work-based learning that benefit businesses, students, and workers. Learn more here.
• Employer Mobilization Practice: This practice transforms policies and practices, builds capacities, and drives behavior change of private sector employers, employer coalitions, and associations. Learn more here.
• Strategic Engagements Team: The Strategic Engagements Team leads the development and expansion of JFF’s Horizons platform and other prominent external programming, such as SXSW.edu, ASU-GSV, and SOCAP. The team works closely with the Executive Office and Marketing and Communications Team, while providing strategic oversight to JFF’s Policy & Advocacy Team.
• Workforce & Regional Economies Practice: This team spearheads JFF’s work on inclusive regional economic development by driving transformative change across federal and state workforce development systems, labor unions, workforce development nonprofits/CBOs, and regional or community coalitions. Check out impact stories here.

What you’ll do:

• Provide strong calendar management by prioritizing inquiries and requests and troubleshooting conflicts when planning and scheduling meetings for senior leaders.
• Manage senior leaders’ correspondence by triaging, drafting responses to, or directly responding to email inquiries. Support the organization and productivity of senior leaders by organizing, prioritizing, and summarizing emails and requests.
• Keep senior leaders informed of upcoming commitments and responsibilities and follow up appropriately.
• Understand senior leaders’ capacity, priorities, and preferences in order to make judgements and recommendations that ensure smooth day-to-day engagements and dedicated focus/work time.

• Manage detailed travel plans, including drafting itineraries, coordinating flight, hotel, and dinner reservations, submitting event RSVPs, tracking travel reimbursements, etc. related to senior leaders’ in-person meetings and events.
• Stay up to date with senior leaders’ meeting occurrences and deadlines with key internal and external stakeholders to support senior leaders in budgeting their time, preparing to fully engage in meetings, and to follow through with the next steps they are responsible for.
• Create, edit, and proofread materials in partnership with senior leaders, including email communication, meeting agendas, and other internal- or external-facing materials.
• Support senior leaders’ fundraising, business development, and partnership development efforts by preparing leaders effectively for engagements and managing relevant data on these activities.
• Act as the Hiring Coordinator for roles in which a senior leader is the hiring manager, providing critical support to hiring teams by liaising and scheduling interviews with candidates advancing through the hiring process.

• Coordinate scheduling for executive-level meetings that involve your senior leader(s) and assist with preparing information and materials for meetings, acting as the point of contact with internal and external attendees, and/or taking notes during the meetings.
• Collaborate with peer Executive Assistants and Coordinators across the organization to ensure efficient, comprehensive support to senior leaders and completion of shared role responsibilities.
• Manage, coach, or mentor other Executive Assistants or Coordinators, as needed.

Who you are:

• You bring 5+ years of overall professional experience, with prior success supporting senior level executives in an administrative support role.
• You know how to build relationships, particularly with the senior leaders you support, in order to understand, anticipate, and respond to their needs.
• You have strong organizational skills and the ability to prioritize your workload, multi-task, and deliver against deadlines.
• You bring excellent attention to detail to everything you do and know how to handle highly confidential and time sensitive information with necessary care and prioritization.
• You have strong written and verbal communication skills, including a customer service approach when synthesizing and communicating complex issues clearly and concisely to a variety of audiences.

• You are an effective problem-solver, with the ability to proactively identify key opportunities, issues and risks, and exercise independent professional judgment.
• You possess high energy and passion for JFF’s mission and the ability to apply JFF’s corevalues to all areas of your work
• You model inclusive leadership, working effectively with colleagues from a erse range of backgrounds, and building and stewarding an organizational culture that embraces ersity, equity, and inclusion
• You build positive, effective, collaborative cultures and teams wherever you work
• You are a curious and adaptive learner, with a willingness to take in new information, perspectives and data to inform your work

• You demonstrate a growth mindset and a desire to continuously improve in your work
• You are able and willing to travel up to x%.

Diversity, Equity and Inclusion at JFF:

JFF is committed to sustaining a erse community with a work environment that is welcoming, respectful, and encouraging to all. JFF fosters a culture of inclusion that celebrates and cultivates ersity along multiple dimensions, including race, ethnicity, sex, gender identity, gender expression, sexual orientation, age, national origin, socioeconomic status, religion, ability, culture, and experience. As part of our commitment to ersity, equity and inclusion, JFF strongly encourages people impacted by the criminal legal system to apply.

All JFF employees are required to be fully up to date on their vaccinations against COVID-19, unless a medical or religious exemption has been requested and a reasonable accommodation approved.

Executive Assistant to the CEO

REMOTE

Pittsburgh, Pennsylvania, United States

Full time

Description

Are you a driven, detail-oriented professional with a passion for problem-solving and collaboration? At Level, we are seeking an exceptional Executive Assistant to join our erse team and make a significant impact on our growth. In this integral role, you will work closely with our CEO and be immersed in our vibrant community of innovative, creative, and dedicated marketers. Together, we will shape our success and bring our agency’s vision to life.

As Executive Assistant, you will be at the core of our organization, playing a crucial part in driving our achievements. You will have the opportunity to collaborate with our CEO and a dynamic team of marketing professionals, assuming responsibility for vital tasks and contributing to strategic decision-making. The salary range for this position is $45 – 85K.

Requirements

Essential Functions:

• Manage and maintain the CEO’s calendar, including coordinating and scheduling internal and external meetings
• Ensure clear and efficient communication between the CEO and staff members
• Attend meetings and/or listen to recordings to capture next steps, action items, and key insights
• Convert handwritten notes to digital format, ensuring exceptional attention to detail
• Conduct research, analysis, and summaries on various topics and ideas
• Assist with travel booking, coordination, and expense reporting
• Handle confidential information with discretion
• Manage expenses and create expense reports
• Organize and maintain files and documents in a systematic and accessible manner
• Collaborate with other members of the team to support the CEO’s initiatives and projects

Competencies:

• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• Proficiency in both Mac and PC environments; quick learner of new technology
• Experience with personal knowledge management (PKM) systems a plus
• Ability to work independently and take initiative
• Honesty, trustworthiness, and a positive growth mindset

Education and Experience Requirements:

Previous experience as an Executive Assistant or in a similar role is preferred, but not required

Physical Demands and Work Environment:

This position is fully remote, with the option to work in our Pittsburgh office if preferred, though occasional travel may be required.

Benefits

Key Benefits:

• Performance reviews every six months
• 401k plan with a 3% employer contribution
• 11 annual paid holidays
• 15 PTO days + 1 additional pay per year of service
• Summer Fridays
• Great medical benefits including vision and dental
• 20 Days of Paid Parental leave benefit after one year of full-time services
• Employee appreciation programs
• Named #33 of top 50 agencies to work for in the US by Fortune

Level is an equal-opportunity employer committed to fostering an inclusive, erse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Executive Assistant

Operating Company: Fortive Corporate

Category: General & Administrative

Location: Remote, Remote, United States

Job Schedule (FT/PT): Part-Time

Job Level: Inidual Contributor

Requisition Number: FOR001028

Reporting directly to a VP or above, this role works independently performing a wide range of complex and confidential administrative support duties. Requires excellent communication and interpersonal skills to effectively provide information and service to a wide range of internal and external contacts. Exceptional attention to detail, outstanding problem-solving skill, and a strong sense of trust.

Typical Duties

• Executive Administrative Support: Provides wide range of complex office administration and support and assisting with everyday business responsibilities. Work is generally of a critical or confidential nature.
  • Management of complex calendar(s) in Outlook to include high-level, confidential meetings.
  • Use of strong organizational skills to aid others in being more productive. Analyzes problems, determines approach, compiles data and prepares recommendations.
  • Purchases and maintains inventory of supplies for office.
  • Creates and maintains filing system(s).
  • Responds to phone calls, physical mail and e-mail messages; may handle wide-range information dissemination.
• Company Communications: Author, review and distribute company-wide announcements and handle sensitive, confidential correspondence and communications (portals, voicemails, texts, faxes, emails, and documents). Contacts company personnel at all organizational levels to gather and communicate information. Partners with internal Communication team to ensure consistency of Company messaging.
• Events & Meeting Planning: Manage all engagement arrangements and logistics for conference space, security, and catering.
  • Organizing, managing, tracking and communicating project deadlines for the department in order to ensure deadlines are successfully met.
• Expenses & Travel Management: Book and manage complex global travel arrangements including changes and cancellations, and create, track and submit expense reports.
• Organizational Development: Assist with team building initiatives and overall support of organizational change, morale, rewards, and training.
  • Coordinating department meetings, events, and conferences. Arranging conference calls, video conferences or data conferences, occasionally involving a global audience.
  • Work with internal and external recruiters to schedule interviews and book travel arrangements for candidates.
  • May assist in training, scheduling, and distributing work for contract staff.
  • Contribute to team effort by accomplishing related duties and supporting team goals, as requested.

Typical Requirements

Education and Experience:

• College degree preferred and 5+ years supporting a senior level executive, or an equivalent of education plus experience in an office environment.

Skills:

• Must have high level of interpersonal skills to handle sensitive and confidential situations with discretion. Position continually requires demonstrated poise, tact and diplomacy.
• Reaches appropriate resolution in varied or sensitive situations that requires gaining the cooperation of others without damaging internal or external relationships.
• Ability to prioritize complex calendar schedules in an ever-changing environment, often with little direction.
• In-depth knowledge of business language, grammar, spelling and punctuation with ability to develop concise and exceptional written communications.
• Shows understanding of how business and department processes interconnect within organization and among business isions. Careful consideration of different dimensions (cross-functional, global, short and long-term goals) to develop optimal solutions.
• Knowledge in creating an effective workflow.
• Ability to adapt in a fast-paced, complex environment, utilize excellent organizational skills and be innovative and creative in work responsibilities.
• Advanced computer skills including Word, Excel, PowerPoint and Outlook.
• Demonstrated accuracy and thoroughness of work, monitors own work to ensure quality.
• Use professional concepts in accordance with company objectives to solve complex problems in creative and effective ways.

National: The hourly range for this position is $24.23 – $45.00

This position is also eligible for bonus as part of the total compensation package.

Base pay offered may vary depending on various factors, including, but not limited to: job-related knowledge; skills; experience; and other eligibility factors such as geographic location. The Total Rewards package includes competitive base pay and an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and several programs that provide for both paid and unpaid time away from work.

Administrative Assistant II

Remote, USA

Full time

R 2023 1259

Position Summary:

With limited supervision, provide administrative and staff support duties for administrators, faculty and students in SCOE and specifically in the various programs within the large ASPEC (ABA, School Psychology, Educational Counseling) department of the Sanford College of Education which serves several thousand students, requiring a range of skills and knowledge of organizational policies and procedures.

Resolve administrative problems and inquires; compose, edit and proofread correspondence and reports and prepare a range of administrative documents.

Essential Functions:

• Provides administrative support for the department including document creation and coordination, gathering data for reports, copying and scanning documents, organizing and maintaining electronic and paper filing systems and managing department distribution lists.
• Tracks progress and engages with students, faculty and administrators as necessary for monitoring retention and graduation rates and assessment of programs within the department.
• Receives and resolves inquiries from current students, internal staff, faculty and administrators. Partners with staff to create templates for school Frequently Asked Questions (FAQ) and Fast Track flyers addressing issues, at the first customer service tier.
• Coordinates logistics for onsite meetings, teleconference and online. Records meeting minutes as necessary.
• Inventories, organizes and submits requests to order department office supplies, equipment and other resources, including training staff on equipment use, as well as, trouble-shoot software issues for staff.
• Supports outreach efforts by preparing materials and serving as departments’ representative, as appropriate during COVID-19, at community events and trade shows.
• Maintains schedule of department faculty academic leaves and office hours and Staff paid time off, including organizing and distributing mail.
• Other duties as assigned.

Supervisory Responsibilities: N/A

Requirements:

Education & Experience:

• Bachelor’s degree in a related field for assigned Department, a plus; and, three (3) years relevant experience supporting a department within a University setting, preferred; or equivalent combination of education and experience.

Competencies/Technical/Functional Skills:

• Ability to participate as an active team member of the team and organization and work toward a common goal. Contributes fully to the team effort and plays an integral part in the smooth running of teams without necessarily taking the lead.
• Accepts personal accountability, proactively seeks resolution for personal limitations head-on; and supports honesty and respect towards others, the company and oneself.
• Actively seeks to influence, build effective relationships and gain alignment with peers, functional partners and/or external partners to accomplish business objectives.
• Develops new insights into situations; questions conventional approaches; encourages new ideas and innovations; designs and implements new or cutting-edge programs/processes. Ability to generate and/or recognize imaginative or creative solutions that generate successful outcomes.
• Working knowledge, principles and practices of office management/systems within a higher education environment, preferred. Demonstrates an understanding of underlying organizational issues.
• Ability to drive towards achieving measurable and challenging goals to support organizational success. Demonstrates the ability to focus on achieving results consistent with the organization’s objectives. As a leader, develops goals based on the organization’s vision, mission, strategic goals and objectives.
• Strong interpersonal skills and the ability to effectively communicate with a wide range of inidual of constituencies in a erse community.
• Work independently and foster a cooperative spirit within a large and/or small team of erse cultures, while working in a fast-paced environment with multiple deadlines and frequently changing priorities.
• Intermediate use of computers and Microsoft Office Suite Applications such as Word, Excel, Power Point, Outlook. Experience using Student Information System (SIS) such as SOAR/Peoplesoft systems.

Location: Remote

Travel: N/A

Candidate receiving offers will be offered a salary/pay rate commensurate with experience that vary based on a candidate’s qualifications, skills, and competencies. Absent exceptional circumstances, candidates will be offered a salary within this range for this position.

Base pay is one component of National University’s total rewards package, as we are dedicated to supporting the needs of the whole you with our holistic approach to employee benefits by offering comprehensive well-being benefits for you and your family.

Compensation Range:

• Hourly: $24.86 – $32.32

Executive Assistant

Location: Santa Monica, California, United States Of America

Category: Corporate Administration

R020089

In Country/Region Remote Work Eligible

Job Title: Executive Assistant

Requisition ID: R020089

Job Description:

Job Title: Executive Assistant

Department: Global Communications

Reporting to: EVP, Corporate Affairs and Chief Communications Officer

Location: Remote

Your Platform

Activision Blizzard plays a centralized role in the creation of epic entertainment by supporting our interactive gaming brands and studios with a erse range of career opportunities across corporate functions such as Marketing, Communications, Legal, Human Resources, Finance and Supply Chain. Located in our global headquarters in Santa Monica, we encompass equal parts agility, creativity and rigor to enhance the employee and player experience. To learn more, check us out at www.activisionblizzard.com or on Twitter at @ATVI_AB.

Your Mission

The primary role of the Executive Assistant is to support the EVP, Corporate Affairs and Chief Communications Officer with administrative assistance, including managing the executive’s calendar, booking travel and processing expenses.

This role is expected to begin and continue as a remote position.

Priorities can often change in a fast-paced environment like ours, so this role includes, but is not limited to, the following responsibilities:

• Answer and screen telephone calls
• Schedule meetings and appointments; coordinate executive calendars
• Make travel arrangements, both domestically and internationally
• Process expense reports
• Handle administrative paperwork and maintain files
• Ad hoc assignments and ongoing projects, with many requiring specific use of PowerPoint or Excel

Player Profile

Minimum Requirements:

• Minimum of four years of administrative experience required, with minimum two years at the Executive level (VP, or above)
• Must be comfortable taking initiative and providing excellent follow up
• Must be adaptable and very flexible to a constantly evolving environment
• Ability to maintain very high-level of confidentiality
• Respond promptly to last minute requests
• Strong ability to organize and prioritize tasks
• Strong attention to detail
• Good verbal and written communication skills
• Extremely proficient with Microsoft Office, particularly Outlook, Excel and PowerPoint
• Ability to effectively present information and respond to questions internally and externally
• Aptitude for balancing multiple tasks simultaneously
• Experience seeking out appropriate resources when necessary and applying them efficiently and intelligently

We love hearing from anyone who is enthusiastic about changing the games industry. Not sure you meet all qualifications? Let us decide! Research shows that women and members of other under-represented groups tend to not apply to jobs when they think they may not meet every qualification, when, in fact, they often do! We are committed to creating a erse and inclusive environment and strongly encourage you to apply.

We are committed to working with and providing reasonable assistance to iniduals with physical and mental disabilities.

Our World

Activision Blizzard, Inc. (NASDAQ: ATVI), is one of the world’s largest and most successful interactive entertainment companies and is at the intersection of media, technology and entertainment. We are home to some of the most beloved entertainment franchises including Call of Duty, World of Warcraft, Overwatch, Diablo, Candy Crush and Bubble Witch. Our combined entertainment network delights hundreds of millions of monthly active users in 196 countries, making us the largest gaming network on the planet.

Our ability to build immersive and innovate worlds is only enhanced by erse teams working in an inclusive environment. We aspire to have a culture where everyone can thrive in order to connect and engage the world through epic entertainment. We provide a suite of benefits that promote physical, emotional and financial well-being for Every World’ – we’ve got our employees covered.

The videogame industry and therefore our business is fast-paced and will continue to evolve. As such, the duties and responsibilities of this role may be changed as directed by the Company at any time to promote and support our business and relationships with industry partners.

We are an equal opportunity employer and value ersity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity, age, marital status, veteran status, or disability status, among other characteristics

Rewards

We provide a suite of benefits that promote physical, emotional and financial well-being for Every World’ – we’ve got our employees covered! Subject to eligibility requirements, the Company offers comprehensive benefits including:

• Medical, dental, vision, health savings account or health reimbursement account, healthcare spending accounts, dependent care spending accounts, life and AD&D insurance, disability insurance;
• 401(k) with Company match, tuition reimbursement, charitable donation matching;
• Paid holidays and vacation, paid sick time, floating holidays, compassion and bereavement leaves, parental leave;
• Mental health & wellbeing programs, fitness programs, free and discounted games, and a variety of other voluntary benefit programs like supplemental life & disability, legal service, ID protection, rental insurance, and others;
• If the Company requires that you move geographic locations for the job, then you may also be eligible for relocation assistance.

Eligibility to participate in these benefits may vary for part time and temporary full-time employees and interns with the Company.

In the U.S., the standard base pay range for this role is $20.77 – $38.46 Hourly. This base pay range is for the U.S. and is not applicable to locations outside of the U.S. Actual amounts will vary depending on experience, performance and location. In addition to a competitive base pay, employees in this role may be eligible for incentive compensation. Incentive compensation is not guaranteed.

Executive Assistant – Contract

locations

United States

time type

Full time

job requisition id

R006269

In this role, you will provide support to the leaders of the Product team in a rapidly growing Austin software company. Our work environment is casual and fun, but we also work hard. The ideal candidate will be organized, positive, proactive, assertive, with a strong work ethic. We are looking for someone that is self-motivated with a can-do attitude that will be comfortable doing whatever needs to be done to help the sales team run well. This is a 4-month contract to cover a maternity leave.

Responsibilities:

• Strong Administrative Capabilities
• Exceptional organizational skills with high attention to detail
• Ability to manage multiple calendars at once
• Schedule and manage travel arrangements, including international travel
• Expense report preparation for several travelers
• Meeting preparations to include ordering food, meeting set up, etc.
• Ability to handle and protect confidential information with the highest level of discretion
• Ability to think ahead and be able to adapt in a rapidly changing environment

Required Skills/Experience:

• Bachelor’s degree or relevant work equivalent
• Proven experience in a key administrative or sales support role
• Proficiency in Word, Excel, PowerPoint and Outlook

SailPoint is an equal opportunity employer and we welcome everyone to our team. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Executive Assistant

United States

US Remote

The Emmes Company, LLC (Emmes) is a global, full-service Clinical Research Organization dedicated to excellence in supporting the advancement of public health and biopharmaceutical innovation. We believe in the power of truth, so much so that we named our company Emmes, which means truth. Through decades of experience, we have learned that collaborative relationships thrive and human health benefits when truth is our compass.

Our Character Achieves Results culture is driven by five key values that guide our actions in the way we conduct research and distinguish us as an organization: Integrity, Agility, Passion for Excellence, Collaborative Partnerships and Intellectual Curiosity. We are a trusted partner to clients who share our passion for improving public health in a world of ever-changing scientific research.

If you share our motivations and passion in research, come join us! You will be joining a collaborative culture that empowers every Emmes employee from entry level through top executive to contribute to our clients’ success by sharing ideas openly and honestly.

Primary Purpose

The Executive Assistant will provide high-level administrative support to Executive Committee members. Reporting directly to the Director of the Office of the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as a liaison to other senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects. The Executive Assistant must be creative and enjoy working within a global environment. The Executive Assistant will have the ability to exercise independent judgment in a ersity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Responsibilities

• Manages sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
• Sustains a daily calendar of meetings and events. Organizes complex calendars and schedules, prioritizing and resolving any conflicts.
• Prepares Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
• Arranges travel and accommodations for Executives. Prepares expense reports.
• Screens incoming contact requests; takes and delivers accurate messages; responds to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Drafts and prepares correspondence for internal announcements, Executive meetings, and organizations that the Executive is involved
• Manages the Executive’s contacts.
• Manages Executive’s email correspondence and follow up.
• Maintains corporate presentations/decks and files related to Executive activities.
• Be responsive to emails/texts/phone calls, with contact outside normal business hours as needed.
• Serves as a liaison to the Executive’s direct reports or staff seeking time with the Executive.
• Welcomes the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries.
• Conserves the Executive’s time by reading, researching, collecting and analyzing information as needed, in advance.
• Completes ad hoc projects as assigned – such as industry or charitable events.
• Performs other duties as assigned

Experience

• Bachelor’s degree preferred.
• 4+ years of related experience required in working in an Executive Assistant role supporting C-Level executives in a global environment.
• Excellent verbal and written communication skills.
• Excellent time management skills; proven ability to meet deadlines.
• Ability to use discretion, confidentiality, and good judgment to handle sensitive information.
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
• Ability to function well in a high-paced environment.
• Ability to work flexible hours as dictated by the needs of the Executive for projects and meetings.
• Basic understanding of global business organizations, terminology and processes.
• Ability to decipher priorities and make sound judgment calls when needed.
• Perform duties at the highest level possible on a consistent basis.
• Ability to interact with people of all levels in a confident, professional manner.
• Collaborate with other Executive Assistants to continually assess and improve administrative service to Executives.
• Dedication to meeting the expectations of Senior Executives by maintaining effective relationships with interested parties.
• Ability to think outside of the box with a sense of urgency.

Emmes only requires all US new hires in the following job categories to be fully vaccinated before their first day of employment: (i) Clinical Research Associates (CRAs), (ii) Associate CRAs, and (iii) all CRA line managers. All new hires may also be required to comply with other COVID-19 health and safety protocols, such as masking or testing. Emmes complies with all applicable laws regarding reasonable accommodations or exemptions for religious, medical, or other legally protected reasons.

Why work at Emmes?

At Emmes, your actions and hard work will have a direct impact on public health initiatives, both globally and in our local communities with opportunities for volunteerism through our Emmes Cares community engagement program. We offer a competitive benefits package focused on the health and needs of our growing workforce, including:

• Unlimited Approved Leave

• Tuition Reimbursement

• 401k Retirement Plan

• Work From Home Anywhere in the US

• Maternal/Paternal Leave

• Casual Dress Code & Work Environment

Administrative Support III

Locations: REMOTE

Time type: Full time

Job requisition id: R4265

It’s fun to work in a company where people truly BELIEVE in what they’re doing!

We’re committed to bringing passion and customer focus to the business.

Remote Position

SUMMARY

The Administrative Support III position provides correspondence administrative support for the Federal Aviation Administration (FAA) performing office-oriented, clerical and coordinating functions, including answering telephones, desk staffing, data entry, regular cyclical report generation and distribution, and pre-defined task execution.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following. Other duties may be assigned.

• Responsible for the integration of CNI Core Competencies into daily functions, including: commitment to integrity, knowledge / quality of work, supporting financial goals of the company, initiative / motivation, cooperation / relationships, problem analysis / discretion, accomplishing goals through organization, positive oral / written communication skills, leadership abilities, commitment to Affirmative Action, reliability / dependability, flexibility and ownership / accountability of actions taken.
• Provides daily front office support, which may include updating calendars, requesting conference rooms, scheduling meetings, as well as other daily administrative support duties.
• Answers phones for the office (using soft phone), coordinates calls from the public, and directs calls and messages as required.
• Supports meetings (including virtual meetings in Teams and/or Zoom); records, submits minutes and action items and provides briefing updates to executives.
• Assists with drafting and tracking correspondence and memorandum on behalf of the FAA.
• Uses FAA formatting and style writing guides to assure proper formatting and grammar for correspondence.
• Schedules and arranges travel for executives using Government software (E2).
• Updates branch SharePoint sites with news, documents and current data. Uses SharePoint forms as needed to make requests and tracks information by updating forms used in workflow processes.
• Assists with timesheet review and coordination for Branch Manager Approval, for the branch using CASTLE time keeping software.
• Provides backup support for other admins as needed.
• Responsible for aiding in own self-development by being available and receptive to any training made available by the company.
• Plans daily activities within the guidelines of company policy, job description and supervisor’s instruction in such a way as to maximize output.
• Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and coworkers. Will report any unsafe conditions and/or practices to the appropriate supervisor and Human Resources. Will immediately correct any unsafe conditions as the best of own ability.
• Analyze inbound technical information and correspondence, determining appropriate action office and assigning internal deadlines necessary for response.
• Perform analysis and substantive editorial review of correspondence bound for the ision manager level and above, ensuring timeliness and quality consistent with agency requirements (GPO Style Manual, Correspondence Manual, Plain Language, etc.) and the AVS Quality Management System.
• Ensure urgent correspondence demands receive the appropriate priority and advise management when time critical deadlines will not be met.
• Work with assigned ision managers, administrative staff, and technical personnel to resolve complex or controversial issues associated with ision-technical information or correspondence.
• Follow up with ision management as necessary to assure timely response and meeting of
• deadlines.
• Promotes and encourages a culture of compliance with all applicable rules (federal, state, local, Federal Acquisition Regulations, Code of Federal Regulations, Prime Contract requirements, etc.) for themselves and the company as a whole. Fosters an environment in which they will report any violations or reasonably suspected violation of CNI policy, FAR, and/or CFR and are comfortable discussing the myriad compliance, conflict, FAR, CFR, etc. issues that arise during the performance of a government contract.

EDUCATION / EXPERIENCE

• High School diploma or General Education degree (GED)­ and a minimum of six (6) years of relevant experience; or Bachelor’s degree with four (4) years of relevant experience; or Associate’s degree with five (5) years of relevant experience.

CERTIFICATES / LICENSES / REGISTRATION

• Must be able to obtain a customer clearance for access to facilities, equipment and property.

JOB SPECIFIC KNOWLEDGE / SKILLS / ABILITIES

• Superior organizational and analytical skills with keen attention to accuracy, detail, and quality.
• Superior time management and follow-up skills.
• Excellent interpersonal communication skills, with the ability to effectively communicate complex information in a clear and concise manner and work with staff at various levels.
• Must be detail-oriented and be able to exercise sound judgment while working proactively and effectively with minimal supervision.

Correspondence Specialist Duties Include:

• Coordinate drafting and release of various types of correspondence through assigned ision(s) and/or functional office(s) within Flight Standards Service
• Open, close, and track correspondence assignments through the Electronic Document Management System (EDMS)
• Provide support to ision(s) and/or functional office(s) Subject Matter Experts (SMEs) with proper formatting, obtaining signatures, and editing in accordance with FAA/AVS/AFX policies and guidance
• Focus on attention to detail for proper formatting, grammar, and punctuation in high-tempo environment.
• Utilize various Microsoft Office products and tools to complete and/or track work (Word, Excel, SharePoint, OneNote, OneDrive, Outlook, Teams, etc.)
• Work interdependently with correspondence team, office(s), ision(s), branch(s), managers, and senior executives to process correspondence in a fast-paced environment with strict timelines
• Be a well-organized and self-directed inidual, with exceptional time management skills.

LANGUAGE SKILLS

• Ability to read and comprehend simple instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply and ide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. May occasionally lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic. May be required to wear safety and personal protective equipment. This position operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax and print machines. This position is largely sedentary; however, constant repeating motions that may include the wrists, hands and/or fingers. Seldom lifting of office supplies weighing up to 20 pounds as necessary.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

Please note that CNI is continuously and closely monitoring Executive Orders and will be following any final decisions or mandates regarding the COVID-19 Vaccination as a federal contract provider.

#indcni

If you like wild growth and working with happy, enthusiastic over-achievers, you’ll enjoy your career with us!

Senior Administrative Assistant

Remote USA

FUNCTIONAL GROUP

Administrative

Area of Interest

Administrative

This position is remote and does not require regular in-office presence.

At Ameritas, our mission is Fulfilling Life. We do that in many ways, but especially by helping people invest in themselves by offering trusted financial products and advice. Because we believe everyone should be happy, healthy and financially secure, we work hard to provide trusted financial products and valued guidance, including inidual life and disability insurance, employee benefits, retirement planning, investments, and wealth management services.

This position provides administrative support for one or more enterprise officers. This position assures efficiency, consistency, and continuity of leadership activities to achieve the strategic and operational goals and objectives of the enterprise.

What you do

• Manages officer schedules and travel arrangements.
• Screens and responds to incoming correspondence, inquiries, and phone calls.
• Will be responsible for the organization, coordination, and follow-up of electronic/paper files and records.
• Maintains confidentiality of sensitive information.
• Manages expenditures.
• Creates and maintains reports.
• Gathers, compiles, verifies, and analyzes information.
• Composes presentation materials and prepares documents.

What you bring

• H.S. Diploma or GED required
• 2-4 years Related Administrative Experience required
• Detail Oriented required
• Microsoft Office Experience (Word and Excel) required

What We Offer

• Our company motto is “Fulfilling Life” and we take that job seriously, with a heavy commitment to volunteering and community support, employee well-being, and providing quality products and services that help our customers create a brighter future.
• Being a mutual-based organization, the return on our investment goes back into the company, to benefit our members/customers.
• We’re committed to professional development, opportunity, inclusion and ersity. Team building and collaboration are also priorities.
• A total rewards package with all the comprehensive health and welfare benefits you’d expect, including competitive pay and incentives, 401(k), flexible work schedules and time off to care for yourself and others.
• Additional popular benefits, including tuition reimbursement, and student loan repayment, an incentivized well-being program, adoption assistance, paid time off for volunteering, training and career development opportunities.

An Equal Opportunity Employer

Ameritas has a reputation as a company that cares, and because everyone should feel safe bringing their authentic, whole self to work, we’re committed to an inclusive culture and erse workplace, enriched by our inidual differences. We are an Equal Opportunity/Affirmative Action Employer that hires based on qualifications, positive attitude and exemplary work ethic, regardless of sex, race, color, national origin, religion, age, disability, veteran status, genetic information, marital status, sexual orientation, gender identity or any other characteristic protected by law. Salary range $50,271 to $75,407 year.

Full-time

Program Assistant

Locations

• US-REMOTE-DC
• USA-Remote (Any)
• US-REMOTE-NC

Time Type: Full time

Job Requisition Id: Requisition – 2023200476

Job Summary:

The Emerging Infectious Diseases and Health Security (EIDHS) ision is a global team with in-country, local experts who have extensive knowledge in global health security and emerging infectious diseases and are committed to strengthening health security capacity across the world. The Program Assistant will provide basic administrative support on a core project and/or technical operations (e.g., coordinating meetings, making travel arrangements, processing expense reports). They will support the planning and execution of project and technical initiatives. The position assists with the monitoring of progress towards attainment of objectives and deadlines, reporting results to appropriate staff. The incumbent will have the capability to communicate extensively and effectively with staff and colleagues.

Accountabilities:

Programmatic Support:

• Supports project managers to coordinate with internal units, such as finance, contracts, procurement, travel, etc., and assists program staff with requests from regional and country offices and other staff members.
• Maintains EIDHS unit SharePoint and project sites, Teams, Vine, and overall knowledge management.
• Provide administrative support including calendar management, scheduling, and managing expenses of EIDHS and project led events and meetings.
• Attend project meetings and prepares pre-meeting and post-meeting notes and memos.
• Plan for EIDHS and project-related meetings; booking conference rooms; ordering catering; preparing materials, etc.
• Support logistical arrangements for events, conferences, and workshops, including invitations, and procurement of materials, supplies, refreshments, etc.
• Taking meeting notes and maintain project files. Maintains filing system of sub-award documents.

Programmatic Administration:

• Support travel activities for staff and consultants including preparation of expense authorizations, obtaining client travel approval, working with Travel Department to obtain air tickets and advances, and supporting travel expense reporting when required.
• Assist in the collection of information for use in reports and formats report drafts.
• Maintain distribution list for project reports.
• Send reminders to keep team on track with reporting deadlines.
• Supports program/project teams administratively and technically to provide high quality deliverables to clients.
• Supports the documentation and shares project accomplishments, challenges, and lessons learned among internal and external partners.
• Serve as a backup to others at same level.
• Set up document management site (file share sites).
• Maintain, copy, and coordinate storage and archiving of files.

Technical Requirements:

• Assist in technical data collection, review and basic analysis.
• Provides basic technical support in the development and dissemination of tools, materials, reports, papers, and intervention for projects.
• Under supervision conducts searches of published literature, mobile software sites, blogs, on evolving issues.
• Provides technical administrative support to workplan preparation and finalization.

Operational Support:

• Set-up technology for meetings.
• Troubleshoots equipment issues.
• Keep and update list of contacts.

Finance Support:

• Supports payment processing: receive invoices in financial system of record, compile payment packages, obtain approvals and submit for processing.
• Consultant support: compile consultant agreement packages, obtain approvals, and upload in financial system of record.
• May contribute to the development of budget inputs for project budgeting process.
• May help track down cost information (other direct costs (ODCs), hotel costs, etc.).
• Business Development and Proposal Management Support:
• Contract deliverables support and tracking: as needed, support with reviewing/uploading project reports and deliverables to the Development Experience Clearinghouse and to the internal Knowledge Exchange.
• Support business development efforts including assisting with proposal recruitment, document formatting, organizational chart formatting, and performing desk research, as needed.

Competencies:

There are 31 FHI360 development competencies. The focus for this particular job will be:

• Project Management (Planning and Time Management) – accurately scopes out length and difficulty of tasks (sets objectives/goals/measures). Breaks down work into steps, schedules, task/people assignments. Marshal’s people, time, and resource efficiently. Arranges information in a useful manner and orchestrates multiple activities at once.
• Problem Solving – analyzes problems, seeks input from others and considers a variety of solutions. Chooses most efficient and effective solutions with attention to the impact that solution has on other projects and tasks.
• Technical Skills and Learning – lets go of outdated processes and procedures, seeks out resources to enhance technical skills, and readily learns new industry processes, systems and products.
• Employees are expected to possess or have high potential for development of these three fundamental competencies.

Applied Knowledge & Skills:

• Articulate, professional and able to communicate in a clear, positive manner with clients and staff.
• Must be able to read, write and speak fluent English, fluent in host country language as appropriate.
• Basic knowledge of concepts, practices and procedures with project design.
• Strong oral and written communication skills.
• Demonstrated proficiency with Microsoft Office suite software.
• Ability to problem solve and recommend corrective action as needed.
• Strong organizational and attention to detail needed to adhere to project deadlines.
• Effective communications in information shared by ensuring attention is paid to the specific components (i.e., formatting) of the communication, successful delivery and accountability for specific components (i.e., keeping timelines updated).

Problem Solving & Impact:

• Works on problems that are limited in scope.
• Problems are routine in nature and are standard procedures and policies.
• Works independently and within a team on special non-recurring and ongoing projects.
• Exercises judgment within defined practices and policies to perform duties.
• Decisions made generally affect own job or specific functional area.

Supervision Given/Received:

• Has no supervisory responsibility.
• Uses independent judgment to determine workflow and priorities.
• Receives instructions on new assignments.
• Typically reports to a Manager.

Education:

• Associate Degree or its International Equivalent in Civil Society, Communication and Social Marketing, Economic Development, Education, the Environment, Gender, Health, Nutrition, Research, Technology and Youth or a Related Field.

Experience:

• Typically requires 0 – 2 years of relevant administrative experience supporting projects and/or a technical practice area.
• Prior experience in a non-governmental organization (NGO) preferred.
• Prior experience using Microsoft Office Suite preferred.

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• Less than 10%

The expected hiring salary range for this role is listed below. FHI 360 pay ranges represent national averages that vary by geographic location. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, business sector, and budget.

Base salary is only one component of our offer. FHI 360 contributes 12% of monthly base pay to a money purchase pension plan account. Additionally, all US based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year. Paid time off is reduced pro rata for employees working less than a full-time schedule.

Hiring Salary Range: $38,000 – $55,000

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

FHI 360 staff working in the United States are required to be fully vaccinated for COVID-19, regardless of the type of project or client they serve, or of their employment status (full/part-time, remote, telework, or in-office), unless an accommodation applies. FHI 360 complies with federal, state, and local laws with regard to accommodations related to this policy. Full vaccination is currently defined as two weeks after the second dose in a two-dose series, such as the Pfizer-BioNTech or Moderna vaccine, or two weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine. Booster doses are not required at this time.

About Us

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication and social marketing — creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries and all U.S. states and territories.

As we evolve to meet the challenges of the future, we stand committed to the principles that have guided our organization for the last 40+ years. Our work continues to be grounded in research and science, strengthened by partnerships and focused on building the capacity of iniduals, communities and countries to succeed.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

Executive Assistant to Vice President

Full time

job requisition id

23WD67727

Position Overview

Do you want the opportunity to be part of a startup-like environment and have a big impact on a brand-new product? Are you looking to be at the forefront of innovative new technology that will ultimately help people imagine, design, and make a better world? If so, come join the Autodesk Tandem team! Our mission is to create Digital Twin technology and solutions that will transform how buildings are designed, built, and operated.

We are searching for an Executive Assistant to work with the Autodesk Tandem leadership team. You will provide administrative support to the Vice President and General Manager of Autodesk Tandem as well as the leadership staff by performing a wide range of tasks using your experience to proactively address potential problems and ensure an efficiently functioning team.

Reports to Vice President & General Manager of Autodesk Tandem

Location, Candidate can be located anywhere in U.S., remote role

Responsibilities

• Manages and maintains leadership team calendars
• Schedules, plans, and coordinates events and meetings onsite and virtually, including research and preparation of meeting materials as well as booking offsite meeting venues, events and meals
• Proactively prepare agendas and meeting materials, record meeting minutes, and coordinate all meeting logistics, including working with the Autodesk special events team as needed. Ensure meeting attendees have appropriate information including directions and maps. May track action items and communicate status
• Makes business travel arrangements and manages and communicates travel itineraries. May manage travel accounts including mileage cards. Works closely with Corporate Travel to schedule and change itineraries. May research and obtain travel visas. In some cases, may also travel with the executive to events where on the ground support is required
• May maintain email aliases, distribution lists and shared directories, including maintaining permissions. Manages information by organizing and tracking on Airtable to synthesize and generate reports
• Tracks executive expenses and generates expense reports. Approves purchases on behalf of the executive, if appropriate. May serve as point person for OPEX spend tracking. May coordinate budget submissions and reconciliations as necessary
• Tracks incoming product briefing requests working with sales and/or the customer to coordinate and schedule the briefings with members of the Tandem team
• May be responsible for maintaining and updating Wiki and SharePoint sites, including building or redesigning pages
• Maintains confidential and sensitive material related to employees and company operations
• Develops and maintains positive working relationships with staff, internal departments and outside parties, including high-level contacts of a sensitive nature. Manages information flow within and outside of ision or business unit
• Proactively escalates issues that may need the executive or staff members’ immediate attention

Minimum Qualifications

• 5+ years of experience in an administrative role, preferably at an Executive level
• Ability to work in a fast-paced work environment that requires strong multitasking skills, time management, and self-starter mentality
• Willing to adapt to rapidly changing environment and new processes and responsibilities
• Proven ability to work under pressure, communicate effectively, and meet deadlines
• Proficient in Microsoft Office Suite, Mac and Windows operating systems and related business applications such as Slack, Microsoft Teams, Microsoft SharePoint, Confluence Wiki, and Airtable
• Excellent oral and written English communication skills
• Team player who is results-oriented with strong interpersonal skills
• Ability travel to events or internal meetings, locally and internationally as needed

The Ideal Candidate

• You have a lot of initiative and are a self-starter. You enjoy working on complex assignments with a team or by yourself to get things done
• You enjoy working with other peopleYou believe that a high functioning team is critical to success. You enjoy reaching out and building productive working relationships with people across all levels and take a customer service orientation when supporting the team
• You are a successful multi-taskerYou know how to prioritize multiple projects and responsibilities at a single time and ensure things are done on time and within budget
• You are extremely organized and a strong communicatorYou can maintain large amounts of information in an organized way and ensure clear and regular communication with stakeholders

At Autodesk, we’re building a erse workplace and an inclusive culture to give more people the chance to imagine, design, and make a better world. Autodesk is proud to be an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender, gender identity, national origin, disability, veteran status or any other legally protected characteristic. We also consider for employment all qualified applicants regardless of criminal histories, consistent with applicable law.

Salary is one part of Autodesk’s competitive package. For U.S.-based roles, we expect a starting base salary between $72,800 and $117,700. Offers are based on the candidate’s experience and geographic location, and may exceed this range. In addition to base salaries, we also have a significant emphasis on annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.

Executive Assistant – (Cyber Security Exp) – Remote

remote type

Remote

United States Work at Home

Full time

The Executive Assistant will support and report directly to our Chief Information Security Officer (CISO) of International / Corporate Functions and serve as an integral member of the Cyber Security Team. This inidual must demonstrate the ability to respond to changing situations in a flexible manner in order to meet current needs, such as reprioritizing work as necessary and seeking assistance when appropriate. The Executive Assistant identifies and resolves problems in a timely manner, gathers and analyzes information skillfully, maintains confidentiality, and anticipates the needs of those they support.

Key Responsibilities:

• Travel: Handles travel arrangements using online travel booking tool.
• Expenses: Submits accurate and timely submission of expense reports.
• Calendar management: Manages calendar system and seeks opportunities to enhance efficiencies. Makes last minute calendaring decisions based on priority and business needs using sound judgment. Advises of last-minute scheduling changes and communicate via e-mail, telephone and/or text message when appropriate.
• Meeting planning: Schedules and organizes internal and external meetings, including any necessary logistics.
• Staff Support: Attends staff meetings to record minutes, track takeaways, follow up on action items, and manage invitations for guest attendees. Maintains department organization chart and email distribution lists.
• Onboarding: Plans and coordinates on-boarding and off-boarding of employees/contractors.
• Productivity support: Secures help desk support as needed to trouble shoot/resolve computer/phone/printer issues, orders equipment and supplies for department using the portal supply system, and manages department space planning in partnership with Corporate Real Estate.
• Special projects/programs: Manages team-wide projects/programs as needed, such as team-building events, philanthropy, or other events.
• Communications: Drafts/edits/finalizes correspondence (letters, memos, mailings, email); creates Excel spreadsheets to track/monitor information; prepares Power Point presentations and misc. reports.
• Other: Recognizes varying complexities within situations and manages or diffuses issues appropriately. Displays good judgment and decision making ability and projects this skill onto others.

Qualifications:

• Candidate should have a minimum of 10 years of progressively responsible administrative experience.
• Collaborative team player that can build / maintain a team based environment with intra-department and Enterprise Administrative Assistant community and work closely with employees at all levels within the organization.
• Must have high level of interpersonal skills to handle sensitive and confidential situations as well as communicate with iniduals at all levels of the organization.
• Previous experience working at Fortune 500 companies highly desired.
• Expert skills with critical Microsoft tools, including, Word, Excel, PowerPoint, Outlook and its calendar functions.
• Professional demeanor with excellent verbal and written communication skills.
• High energy with the ability to keep up with a fast-paced working environment.
• High degree of integrity and accountability to delivery strong, high-quality outcomes.
• Ability to work independently and maintain confidential information in highly professional manner.
• Ability to have a high-level of accuracy and detail-oriented.
• Demonstrated flexibility, ability to adjust priorities, and a solutions-oriented mindset required.
• Proactively anticipates needs of the team – always thinking ahead.
• Experience with supporting a virtual workforce.
• Possess technical proficiencies with audio and voice equipment as well as mobile and desktop devices.
• Travel may be required to other Cigna locations and off-sites as needed to support senior leadership.

If you will be working at home occasionally or permanently, the internet connection must be obtained through a cable broadband or fiber optic internet service provider with speeds of at least 10Mbps download/5Mbps upload.

For this position, we anticipate offering an hourly rate of 31 – 47 USD / hourly, depending on relevant factors, including experience and geographic location.

This role is also anticipated to be eligible to participate in an annual bonus plan.

We want you to be healthy, balanced, and feel secure. That’s why you’ll enjoy a comprehensive range of benefits, with a focus on supporting your whole health. Starting on day one of your employment, you’ll be offered several health-related benefits including medical, vision, dental, and well-being and behavioral health programs. We also offer 401(k) with company match, company paid life insurance, tuition reimbursement, a minimum of 18 days of paid time off per year and paid holidays. For more details on our employee benefits programs, visit Life at Cigna Group.

Title: Executive Assistant

Location: Boston – remote first in US

Circle is a global financial technology firm that enables businesses of all sizes to harness the power of digital currency and public blockchains for payments, commerce and financial applications worldwide. Circle platforms and products provide a suite of internet-native financial services for payments, treasury infrastructure and capital formation. Circle is also a principal developer of USD Coin (USDC), which has become the fastest growing dollar digital currency in the world. USDC has grown to over 44+ billion in circulation and supported over $1.7+ trillion in transactions in the past year. Circle’s payments and treasury infrastructure services available through the Circle Account and APIs helps bridge the legacy financial system and digital currency and blockchain based finance. Combined, Circle’s suite of services helps companies to participate in a more open, global and inclusive financial system.

What you’ll be part of:

With the mission To raise global economic prosperity through the frictionless exchange of value, Circle was founded on the belief that the internet, blockchains and digital currency will rewire the global economic system, creating a fundamentally more open, inclusive, efficient and integrated world economy. We envision a global economy where people and businesses everywhere can more freely connect and transact with each other with new technologies for digital money and internet-native finance. We believe such a system can raise prosperity for people and companies everywhere. Our mission is powered by the values we espouse and which we expect all Circlers to respect. We are Multistakeholder, serving the needs of our customers, our shareholders, our employees and families, our local communities and our world. Furthermore, we are also Mindful, Driven by Excellence, and High Integrity.

What you’ll be responsible for:

As an Executive Assistant at Circle, you’ll provide direct day-to-day support to multiple C-Suite executives with heavy calendar management, administrative support, and ad hoc project management/event planning. To find success in this role, you will work through tasks quickly and attentively, effectively multi-task while juggling high priority requests, and handle confidential information professionally and discreetly. Being a highly intuitive and dependable partner with the ability to anticipate and proactively address needs with minimal direction is crucial to allow your executives to focus on business critical matters as the company grows at a rapid pace. Your ability to figure things out quickly is necessary to be successful in this role.

What you’ll work on:

• Effectively and proactively managing executive calendars – including heavy management of constantly changing calendars with shifting priorities, setting up conference/video calls, town halls, events, etc.
• Acting as liaison for executives and their teams by understanding priorities and roles within the company as well as external facing communications.
• Coordinating heavily with the Administration team for management meetings, back up support, and travel, when applicable.
• Assisting with ad hoc projects, communications, email management, and/or meeting materials (such as presentations, spreadsheets and documents) as requested.
• Coordinating complex international and domestic travel logistics for iniduals and groups; including standard forms of transportation, hotel, dining, etc. Experience with passports and visas is a plus.

You will aspire to our four core values:

• Multistakeholder – you have dedication and commitment to our customers, shareholders, employees and families and local communities.
• Mindful – you seek to be respectful, an active listener and to pay attention to detail.
• Driven by Excellence – you are driven by our mission and our passion for customer success which means you relentlessly pursue excellence, that you do not tolerate mediocrity and you work intensely to achieve your goals.
• High Integrity – you seek open and honest communication, and you hold yourself to very high moral and ethical standards. You reject manipulation, dishonesty and intolerance.

What you’ll bring to Circle:

• 4+ years of experience supporting C-Suite executives.
• High attention to details with strong organization and critical thinking.
• Comfortable working autonomously in an ambiguous environment, coordinating multiple tasks under time sensitive deadlines, adaptive to changing priorities, resourceful, and a can-do attitude.
• Experience working with confidential information and a high level of discretion.
• Must be a self starter who works independently and has the ability to manage up.
• Highly intuitive and proactive in anticipating others’ needs.
• Excellent written and verbal communication skills, work well with various personality types and receptive to feedback.
• Able to work effectively in a remote working environment.
• Ability to travel when necessary to manage logistics at conferences, team meetings and Company events.
• Proficiency with Mac OS, Google Suite and Microsoft Office, and ability to learn new software / systems quickly.

Additional Information:

• This position is eligible for day-one PERM sponsorship for qualified candidates.

Circle is on a mission to create an inclusive financial future, with transparency at our core. We consider a wide variety of elements when crafting our compensation ranges and total compensation packages.

The compensation range below is specific to Boston, MA. Actual starting pay is determined by various factors, including but not limited to: relevant experience, skill set, qualifications, and other business and organizational needs. Please note that compensation ranges may differ for candidates in other locations.

Hourly Pay Range: $61 – $68 per hour, plus overtime eligibility.

We are an equal opportunity employer and value ersity at Circle. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Development Coordinator

Location: Remote (must be able to overlap with US Eastern Time Zone and Pacific Standard Time)

Girl Rising Background and Mission

Girl Rising is a US based non-profit whose mission is to use the power of storytelling to change the way the world values girls and their education. Girl Rising began in 2009 as a social action campaign with a film at its center, profiling nine girls around the world, each defying the odds and confronting barriers to education. We have evolved into a global non-profit that collaborates closely with local organizations, providing educational resources, teacher training, and financial assistance to advance our partners’ adolescent girls’ education and gender equity work. We recently launched a new multi-part storytelling, educational and advocacy initiative called Future Rising, focused on girls’ education as a potent climate solution.

The three main pillars of Girl Rising’s work:

We Create films, media content and educational resources that tell the stories of girls, the realities they face and the futures they desire- and the seismic ways in which educating girls transform families, communities and entire nations.

We Collaborate with organizations around the world to support locally led change that accelerates and strengthens quality education and greater opportunity for girls.

We Activate change by inspiring iniduals, from parents to presidents, to support action for girls’ education and girls’ rights. We strive to change mindsets, norms and policy so that girls everywhere can go to school, rise and thrive. * We currently work in Ghana, Guatemala, India, Kenya, Mexico, Nigeria, Pakistan, and the United States.

Position Description

The Development Coordinator will assist in the execution of day-to-day development and administrative activities for the organization. This role will work closely with the development team, assisting in processing donations, maintaining development documents, logging data into Salesforce and running Salesforce reports, in addition to other administrative tasks as needed.

Duties

• Process donations that come in by check, wire, Benevity or similar
• Maintain Finance Income documents and log donated revenues into Salesforce
• Send acknowledgment receipt letters for donations
• Process Salesforce open leads on a weekly basis
• Generate regular donation Salesforce reports for the Development Team
• Check donations email account on a regular basis
• Provide additional administrative support to team as needed.
• Liaise with the Communication team for the implementation of Development campaigns as needed
• Create and monitor campaigns in Salesforce and Click & Pledge
• Log meeting notes into Salesforce
• Keep Salesforce Development dashboards updated
• Conduct prospect research as assigned
• Provide administrative support for grant proposals and reports
• Provide event coordination support

Qualifications

• B.A./B.S. degree
• Two-three years of experience in fundraising
• Two years of experience in project and administrative management
• Passion for the mission of Girl Rising
• Excellent organizational skills and attention to detail
• Proficiency in Excel, PowerPoint and Salesforce. Experience with Click and Pledge is a plus
• Experience with design and visual communication is a plus
• Ability to work independently as well as collaborate well with others, including staff in different global locations

The salary range for this position is $40,000 – $50,000 for US-based applicants. For applicants residing outside the US, salary will be commensurate with the country’s cost of living. This position is full-time, and is fully remote. Candidate’s working hours must overlap with US Eastern Time Zone by at least 4 hours. Candidate will closely collaborate with team members in EST, CST and PST. Position includes generous vacation and holidays, including every some Fridays off. We are a dynamic and friendly team dedicated to making the world a better place. Girl Rising takes professional growth seriously.Girl Rising is committed to a culture of equity, inclusion and anti-racism. Girl Rising provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

We are committed to building an organization that is increasingly representative of the communities that we serve. To this end, due regard will be paid to recruiting candidates with erse professional, academic and cultural backgrounds.

How to Apply: Please send a cover letter and resume addressed to [email protected]. The cover letter should be no longer than 400 words, and include mention of how you learned about the position. Please submit all of these materials as a single PDF. The subject line of the email should say “Application for Development Coordinator”

Sr. Sales Support Administrator

Job Category: Administrative

Requisition Number: SRSAL006126

Posting Details

• Full-Time
• Locations

  Showing 1 location

  Remote/US

Job Details

Description

Vector Security Networks is hiring for Sr. Sales Support Admin (Remote).The Sr. Sales Support Admin is responsible for supporting complex accounts, working directly with the NAM and Project Team on assigned accounts. In this role, it will be necessary to assure that all proposals and contracts are properly processed, assist with the set-up of new accounts, maintain customer account profiles, work with large amounts of data, and provide various sales reports as needed.

Main Responsibilities:

Sales Workflow Tasks.

• Obtaining data needed for Quote creation.
• Creation of Sites, Billing Accounts, New Brands and Master in D365.
• Creating new Bill To in MasterMind.
• Generating complex accounts quotes in Microsoft D365.
• Creating and submitting Schedule A documents (CIA, CPSA).
• Follow up on status of Booking.
• Booking and revise quotes.
• Coordinating with NAMS’s Or Liaisons for Construction schedule.
• D365 Support and acting as the first point of contact for all D365.
• Working with the Contracts Team to submit, manage and resolve Booking Exceptions.
• Managing Third party software required by various customers.
• Maintaining existing or creating new Customer Profile Sheets and Procedures to ensure they are accurate and up to date at all time.
• Participate in New Customer calls internally and with the customer.

Project Workflow Tasks

• Emergency Data Sheets.
• File Maintenance Recur Set Up.
• Update trackers and SharePoint.
• Research billable documentation for discrepancies.
• Interdepartmental Projects.
• Manage the incomplete for the project billing queue.
• Processing all RMR cancellation requests.
• Troubleshoot / SA Escalation.

Communication Tasks

• Participates in A-Team Calls.
• Reports on Sales Activities.
• Serves as a liaison between many different departments (NAM, Install, Billing, Contracts, Customer).

Housekeeping Tasks

• Clean up old quotes.
• Audits.
• Sales Administration Department Projects.
• Providing extensive billing research when needed.
• Maintaining all Customer Profile Sheets and Procedures to ensure they are accurate and up to date at all times.

Company Overview:

Why join us?

We are the fourth largest security integrator in the country and have proudly been installing innovative security and smart automation solutions in homes and businesses for more than 50 years. Our purpose is to make our world more secure, connected, and empowered, one customer at a time.

Our Values:

• Win as a team.
• Do the right thing.
• Make a difference every day.
• Get it done.
• Think big.

If you share these ideals, we’d love to hear from you!

Benefits:

Along with competitive compensation and career advancement opportunities, we offer a comprehensive Total Rewards package. Qualifying employees receive:

• Medical, dental, and vision coverage
• Company paid life and AD&D insurance.
• Company paid short- and long-term disability.
• Voluntary benefit products
• 401k retirement savings plan
• Paid time off for vacation, sick days and floating holidays
• Tuition reimbursement
• Employee Assistance Program (EAP)

Vector Security is a Drug-Free Workplace

Vector Security is an Equal Opportunity Employer

All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, transgender, national origin, veteran or disability status.

Qualifications

Skills

Required

Organization

Advanced

Analytical Skills

Advanced

Communication

Advanced

Education

Preferred

Bachelors or better.

Experience

Preferred

Need to have experience working with a sales organization and directly with customers.

Minimum 2-4 years as a Sales Support Admin preferred, or equivalent; customer service/sales administration

Equal Opportunity Employer/Protected Veterans/Iniduals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to iniduals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Administrative Support Team Member MCO O21 Team

Location

Remote Flexible – US

Type

Full Time

Moms In Motion has an opening for an MCO O21 Administrative Support Team Member. This is a remote, full-time position.

The Administrative Support Team Member is responsible for supporting the ision staff and the families we serve by answering questions on calls, providing resources and information, and handling paperwork for the MCO O21 department.

Skills and Qualifications include but are not limited to:

• Requires a documented combination of skills/relevant work experience.
• Person-Centered Thinking/Planning training is a plus.
• Have good interviewing techniques, be able to work independently, and communicate effectively both orally and in writing.
• Have a strong working knowledge of Microsoft Word, Excel, PowerPoint, and Google applications.
• Must be very detail-oriented and organized. Able to plan, prioritize, and manage time effectively.
• Submit to a criminal background check.
• Two references are required.
• Must be able to work normal business hours 9 am-5 pm, M-F
• Displays detailed knowledge of all waiver services (PCA, Respite, Companion/Supervision)
• Understands the roles and responsibilities of all of the entities involved in administering Virginia Medicaid Waivers

Benefits for Administrative Support Team Member:

• 11 Paid Holidays
• PTO
• Paid Training
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Short & Long Term Disability, Life Insurance, Accidental Death & dismemberment (Employer paid premium)
• 401K (retirement plan – Employer match)
• Employee Assistance Program
• Flexible Spending Accounts & Dependent Care (Team member paid pre-tax account)
• Telemed Virtual Medicine
• Supplemental Insurance Policies (Accident, Cancer, Critical Care, Hospital, Life, etc)
• Annual Technology Stipend
• Mileage Reimbursement
• Monthly Cell phone Reimbursement
• Employee Perks (discounts on car rentals, Verizon, oil changes, AAA, etc)
• Team Member Health and Wellness programs (Zumba, Yoga – monthly virtual classes)

Visit www.MomsInMotion.net for more information and to apply

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status sexual orientation, pregnancy, childbirth or other related conditions (including lactation), age (over 40), marital status, disability or gender identity.

Moms In Motion

Our Mission

Moms in Motion (Moms) is a Service Facilitation provider for Medicaid CD-PAS (CCC Plus, CL & FIS Waivers, EPSDT program) enrollees. Our mission is to enhance the outcome for all of our clients and their families, by using person-centered practices while providing superior service, sharing resources, continually expanding our knowledge, and networking. We achieve this through leveraging our passion, talent, and experience to lead others to the answers, help, and hope for which they are looking. Our primary areas of growth will be advocating in the school systems for our younger clients, assisting young adults with transitioning to independence, and helping our aging clients to be cared for by the people who love them.

Our Vision

To provide superior Person Centered Service Facilitation for Medicaid CD-PAS and FIS Waiver enrollees throughout the state of Virginia. Learning from a multitude of resources including our clients and sharing what we learn with others.

Moms In Motion’s Culture Points, ACES

A = Advocacy Empowerment and education bringing people together for positive change.

C = Compassion Effective and caring partnership with you on your journey through our unique perspective.

E = Excellence Excellence in everything we do.

S = Service Through Advocacy, Compassion, and Excellence, we provide superior person-centered service.

Executive Assistant

Job Locations US-Remote

Category

Information Technology

Overview

We areCONNECTING HEALTH AND WEALTH.Come be part of remarkable.

How you can make a difference

We are looking for a dedicated and detailed Executive Assistant to join our fast-paced team, supporting our SVP & CIO, and the Information Technology Department. This position plays an important role in directly supporting the coordination and organization of projects and day-to-day activities. This position will provide an exceptional level of support to internal and external partners. You will intuitively know how to handle highly confidential information with discretion. Additionally, be very detail oriented, flexible, and proactive and can work independently or collaboratively.

What you’ll be doing

• Simultaneously lead projects and use creative approaches for resolutions.
• Plan, coordinate, and lead special projects and assignments as requested, and prepares various presentations to help the senior leaders achieve WCF strategic goals and key initiatives.
• Create, compile, and assemble monthly reports, committee reports, presentations, and other information.
• Prepare correspondence including letters, memoranda, and reports.
• Make travel arrangements for department executives.
• Input and maintain budget report and purchase requisitions.
• Extract and evaluate data from multiple sources and systems to research and analyze underlying data and trends.
• Generate reports summarizing data, results, and trends.
• Proactively optimize senior leaders’ schedules to ensure initiatives are met and team performance is high.
• Maintain a high degree of confidentiality, discretion, and tact.
• Perform administrative tasks to support the team, i.e., expense reports, administrative filing, research requests, stakeholder/partner communication, etc.
• Efficiently interact with other executives, executive assistants, and departments to ensure alignment and open communication.
• Other duties as assigned.

What you will need to be successful

• Bachelor’s or Associate’s Degree preferred or equivalent work experience.
• 5+ years of experience and success providing administrative support to leaders and various management teams.
• Experience with a Technology team/function desired.
• At least five years of general office experience.
• Demonstrate progressive responsibility in work experience.
• Sophisticated knowledge of Excel, Word, PowerPoint, Outlook, M365 and Adobe Acrobat.
• Ability to organize concepts and create business and technical presentations.
• Exceptional interpersonal, written, and verbal communication skills.
• Excellent critical thinking, problem solving and analytical skills.
• Inquisitive, curious, take initiative and is results oriented.
• Strong quantitative analytical ability
• Bring passion to position HealthEquity competitively in the marketplace to further our mission of Connecting Health and Wealth
• Acute attention to detail
• Ability to work with iniduals at all levels of the organization and adjust to changing demands.
• Fun and engaging

#LI-Remote

This is a remote position.

Benefits & Perks

• Medical, Dental, Vision
• HSA contribution and match
• Dependent Care FSA match
• Uncapped Paid Time Off
• 401(k) match
• Paid Parental Leave
• Ongoing Education& Tuition Assistance
• Gym/Fitness Reimbursement
• Award Winning Wellness Program

Come be your authentic self

Why work for HealthEquity

HealthEquity has a vision that by2030 we will make HSAs as wide-spread and popular as retirement accounts. We are passionate about providing a solution that allows American families to connect health and wealth. Join us and discover a work experience where the person is valued more than the position. Click here to learn more.

Come be your authentic self

HealthEquity, Inc. is an equal opportunity employer that is committed to inclusion and ersity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, status as a qualified inidual with a disability, veteran status, or other legally protected characteristics. HealthEquity is a drug-free workplace. For more information about our EEO policy, or about HealthEquity’s applicant disability accommodation, drug-free-workplace, background check, and E-Verify policies, please visit our Careers page.

HealthEquity is committed to your privacy as an applicant for employment. For information on our privacy policies and practices, please visit HealthEquity Privacy.

Executive Administrative Assistant

REMOTE

United States

Contract

Description

ConvertKit is a creator marketing platform built to empower creators to earn a living online. We help them own their audience and turn fans into customers. For makers, authors, chefs, musicians, athletes, and anyone else making a living by creating the culture we all love, there isn’t a better tool for reaching inboxes. More importantly, there isn’t a team more committed to helping creators earn a living doing work that matters.

We’re on a mission to help creators earn $1 billion using our email marketing platform. We have always been 100% independent and 100% remote. We are proud to have built a product that our customers love, and we look for people who have enthusiasm and belief in our mission, vision, and values to join our team.

The Role

As an executive administrative assistant you will be a key member of the leadership team, and responsible for providing administrative support to our leadership team (VP of Product, VP of Engineering, and CRO).

You will be helping to ensure that our team runs smoothly and efficiently, by collaborating with the executives and their broader teams on a variety of projects, manage and streamline current and future systems, and provide support with communication, scheduling, reporting, and more.

This is an excellent opportunity for someone with previous experience as an executive or administrative assistant for companies that are fast paced. You thrive with autonomy and are particularly good at building systems, managing moving schedules, and building strong relationships. You’re highly empathetic, able to understand the needs of others and proactively meet those needs without being asked.

Requirements

• Understand the top priorities of our executive team and help manage schedules and daily workflows to optimize for those priorities
• Book travel, including proactive research and planning for meetings with customers, colleagues, and other strategic connections for our leaders
• Optimize schedules to create more focused work time
• Draft emails and other communications on behalf of the executive team
• Manage multiple email inboxes
• Assist with internal scheduling and coordination for the team for important events like Craft + Commerce annual conference, team retreats, executive in-person reviews, and board meetings
• Track and update our internal systems including vacation requests, weekly progress reports, approving bills for payment, and expenses
• Support and contribute to research projects and presentations
• Assist in the creation of regular reports of the team’s key data and metrics
• Plan and prepare for team meetings and take detailed notes during meetings
• Liaise and collaborate with executive assistants to handle requests and queries from the Executive Team

Strong candidates will:

• At least 3 years of experience as an executive or administrative assistant or in an equivalent role
• Enthusiasm and belief in the ConvertKit mission
• Comfort with data, metrics, and creating reports
• Thorough experience with scheduling, organization, time management, and travel logistics
• Thoughtful, direct, and kind communication skills, both verbal and written
• Strong project management skills – you’re not afraid of tight deadlines and you keep your work organized and outcome-focused
• Comfort handling confidential and highly sensitive information with discretion
• A calm, professional, and approachable demeanor when handling sensitive issues or tricky changes in priority
• Comfort making adjustments and changes on the fly with a positive, collaborative attitude
• Strong social and emotional intelligence – you enjoy cultivating relationships with all types of people
• Adaptable and flexible – you’re comfortable handling miscellaneous projects and duties as needed

Benefits

Compensation

A monthly retainer for 40 hours/week. The pay rate will be between $30 – $45 / hour, based on experience.

Contract Length

This contract is for 6 months, with the possibility of extending the contract for another 6 months.

How to Apply

We know that most people hate interviewing (we relate!). We aim to make it as good an experience as we can, and part of that includes keeping you informed during the process.

Here’s what the full set of steps looks like:

• Written application
• A phone screen with someone on the hiring team
• A short homework assignment
• A technical interview to discuss the homework assignment and your technical knowledge
• A culture contribution interview

To get started, complete this application, including answers to the questions on the next page. We read every single application, and your responses to our application questions help put your experience into context.

ConvertKit is an equal opportunity employer. We value ersity in all of its forms, and we hire the best person we can for each role, no matter your personal background. Research tells us that applicants who are female or non-binary, as well as applicants who are people of color, are less likely to apply for roles they do not feel 100% qualified for. If you think you meet more than 50% of our requirements but fewer than 100% of them, please apply. We’re imperfect communicators, so think of our job postings as the starting point for discussion rather than proof that you shouldn’t apply.

Administrative Associate

Location: anywhere in the U.S.

Who we are: Founded by a group of dedicated iniduals in 1997, Detention Watch Network (DWN) is a national coalition building power through collective advocacy, grassroots organizing, and strategic communications to abolish immigration detention in the United States. DWN is staffed by a small and growing team, committed to a vision of a world where every inidual lives and moves freely and a society in which racial equity is the norm and immigration is not criminalized.

Position Summary: Detention Watch Network is seeking an Administrative Associate to support our growing national organization and provide executive support to the Senior Leadership Team. The Administrative Associate will coordinate logistics for meetings and other events hosted by DWN, working closely with program staff and DWN’s travel management software. The Administrative Associate will also provide limited administrative and financial support of the organization, including tracking and processing invoices, collecting financial documentation from members, and maintaining accurate records. This position reports to DWN’s Managing Director. Some travel required. Detention Watch Network is committed to the recruitment and retention of staff that is reflective of the communities we work with. We strongly encourage applications from Black, Indigenous, people of color; immigrants; women; people with disabilities; members of the LGTBQ community; and other underrepresented and historically marginalized groups.

What you’ll do: Executive Support to the DWN’s Senior Leadership Team (Executive Director, Program Director, Managing Director)

• Manage Senior Leadership Team calendars and schedule meetings as needed.
• Assist Senior Leadership Team with travel arrangements and logistics needs, including processing monthly expenses reports.
• Coordinate gathering of materials for Senior Leadership Team in advance of certain meetings including researching background materials, articles, etc.
• Perform other duties as assigned.

Event Logistics Management

• Manage logistics for meetings and convenings, including booking meeting space and catering.
• Support DWN staff, members, and allies with travel and lodging needs, using DWN’s travel management software.
• Support with technology for virtual events, including Zoom setup and in-meeting tech support.
• Coordinate with vendors for events, including: childcare providers, interpreters, facilitators, venue staff, etc.
• Assist in board meeting preparation including reserving meeting space, hotel accommodations, order and set up of catered meals.

Finance and Administration

• Prepare and process invoices, pay bills, and other financial management tasks.
• Provide tracking and record-keeping of vendor invoices.
• Reconcile credit cards on a monthly basis.
• Other administrative duties, as assigned.

You’ll thrive in this role if this sounds like you: *While no candidate will possess every quality, the successful candidate will possess many of the following qualifications and attributes. Even if you aren’t sure but are excited about the position, we encourage you to apply!*

• Demonstrated commitment to DWN’s values
• Excellent organizational, writing, and verbal communication skills
• At least one year working in nonprofit environments
• Attentive to detail, with the ability to prioritize tasks and responsibilities
• Collaborative team player, enjoys working with teams and coalitions
• Proficient in Microsoft Office and ability to learn and work in new software
• Ability to travel to support meetings/events

We’re hoping you bring 1-2 (or more) of these bonus skills:

• Experience working on immigrant rights and/or racial justice issues
• Experience with nonprofit financial management
• Experience providing executive-level support, including calendar management
• Event management experience
• Fluent in Spanish, with ability to interpret and translate

Salary: $60,000 – $62,000 (plus an extra $2,000 for residence in a location that is over 25% above the federal average cost of living index, or $4,000 for residence in a location that is over 50% above the federal cost of living index).

Why work for DWN?

• Paid Time Off: Staff are eligible for 3 weeks their first year of employment; 4 weeks days during years two through seven; and 5 weeks after eight years of employment; plus we close for two weeks at the end of the year.
• Commitment to our staff: DWN invests in staff growth and professional development opportunities and is committed to providing regular feedback and opportunities for advancement.
• Crystal clear focus: Our team gets to work with dedicated and growing membership committed to the abolition of immigration detention.
• Wellness Fund: We know that this work can be physically and emotionally taxing, so DWN offers a wellness fund to all staff: a stipend of $500 per year to go towards personal health and self-care (yoga classes, therapy co-pays, massages, workout gearwhatever works for you!)
• Our team is awesome: You’ll be working with a group of smart, dedicated, and caring people who know how to have fun while getting a lot done in a low-ego environment!
• Added perks: we offer generous benefits and salaries, a monthly cell phone stipend to all staff, plus eligibility for an eight-week sabbatical after three years on staff.

To apply: Please send your resume and responses to the following questions to [email protected]. 1. Why are you excited about working at Detention Watch Network? 2. What is your approach to a role that includes a wide range of administrative, financial, and executive support tasks? How do you prioritize responsibilities and manage your time effectively? 3. Is there anything else you’d like to share with us? (optional) Application deadline: Applications will be reviewed on a rolling basis, with a priority deadline of March 24th. Target start date: early June 2023. Interview process: There will be a one-hour skills exercise, two rounds of interviews conducted on Zoom, and reference checks conducted for finalists.

Accommodations: Reasonable accommodation will be made so that qualified disabled applicants may participate in the application process. Please advise in writing of special needs at the time of application. While performing the responsibilities of the job, reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the job. Detention Watch Network is an at-will and equal opportunity employer. Applicants and employees shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, mental or physical disability, sexual orientation, gender (including pregnancy and gender expression) identity, marital status, veteran status, medical condition, or any other protected classification. DWN is asking that all employees be vaccinated against COVID-19 and show proof of vaccination upon hire. We will consider requests for exemption on a case-by-case basis.

Job Opportunity: Administrative Manager

Full-time, Work from Home Position

Candidates located in the Washington, DC, region are preferred

About the Renewable Energy Wildlife Institute (REWI):

REWI is an independent, nonprofit science organization comprising leaders in the renewable energy industry, science and environmental organizations, and wildlife management agencies who collaborate on a shared mission: to facilitate timely and responsible development of renewable energy while protecting wildlife and wildlife habitat REWI works closely with over 40 renewable industry and conservation partners and many other advisors to build scientific research, strategies and tools, and best practices for environmentally responsible renewable energy siting and operations. Collaboration and sound science are fundamental to REWI’s work, with the efforts of our small, energetic team multiplied by the insight, support, and oversight of our Board, Committees, task forces, project partners, reviewers, and contractors.

REWI prioritizes a strategic and nimble approach, which allows us to remain a leader in developing solutions to pave the way for a sustainable, clean energy future where renewable energy and wildlife can both thrive. All team members engage in a variety of programs, projects, and activities, and a strong belief in our mission and dedication to our work is fundamental to all we do. Position Overview: The Administrative Manager supports REWI’s activities, working closely with and supporting the Executive Director as well as the research, outreach and engagement, communications, and operational functions of the organization. The Manager’s work is critical for supporting all aspects of the organization’s success at meeting REWI’s mission and strategic plan goals. The position manages key administrative and development projects and initiatives and supports ongoing administrative and development-related activities. This is an exciting opportunity to work at a cutting-edge, unique non-profit in an expanding and solutions-oriented field the dynamic intersection of renewable energy and wildlife conservation with many of the nation’s top renewable energy producers and conservation and science leaders.

Key Responsibilities: The Manager’s responsibilities will include, but will not be limited to:

• Supporting Board & Committee engagement, including scheduling meetings and calls, coordinating agenda and materials development, and taking notes and drafting minutes
• Coordinating development efforts, including Partner and Friend fundraising and pledging and engagement with other potential or recent funders; specific activities will include:
  • Supporting engagement with potential funders, including coordinating emails, scheduling calls/meetings, planning agendas, coordinating materials preparation, taking notes, and coordinating call follow-up
  • Tracking relevant data for all engagement in designated tracking sheet(s)/databases
  • Supporting funding proposal development, including identification of potential funding opportunities, development of proposals for new potential funding sources, and tracking of outcomes
  • Supporting the development and maintenance of materials targeted to current and potential Partners and Friends
• Coordinating logistics for REWI-hosted events as assigned, including scheduling, identification of venue, planning of social events, coordinating catering, and coordinating preparation of materials
• Managing the REWI constituent & fundraising database and contact lists, including playing a key role in supporting the selection and implementation of a new database
• Providing administrative support to the Executive Director including conducting research and developing briefings, drafting correspondence, planning travel, creating itineraries, making reservations, and processing expense reimbursements
• Providing general organizational administrative support, including making website updates; formatting documents; maintaining organizational calendars, files and shared mailboxes; supporting maintenance of REWI’s office/storage space in Washington, DC; and providing support for key REWI tech-based systems

Qualifications:

We are seeking applicants with the following minimum qualifications:

• Bachelor’s degree (or equivalent work experience) with at least four year of relevant work experience
• Knowledge and experience working in non-profit administration and/or development
• Support for and interest in REWI’s mission and eagerness to learn about REWI’s programmatic work
• Excellent writing and oral communication skills
• Exceptional attention to detail
• Proficiency with MS Office Suite (MS Outlook, Word, Excel, PowerPoint, and SharePoint) and remote conferencing platforms (MS Teams, Zoom Meeting and Webinar preferred)
• Knowledge of project management methodologies, processes, and tools, with proficiency in project management tools (e.g., Monday.com, Basecamp, Asana) preferred but not required
• Strong organizational and problem-solving skills
• Ability to maintain professional relationships with erse groups including REWI team members, industry representatives, researchers, agency personnel, and consultants.
• Ability to manage conflict and address challenging issues
• A collaborative team member who is proactive, flexible, and able to manage and prioritize a variety of tasks
• Ability to work independently and remotely without regular supervision
• Willingness to travel (3-4 trips per year for staff and Board meetings) and if based in the DCarea, make occasional trips to REWI’s office/storage space in downtown Washington, DC Location,

Compensation, and Benefits:

• This position is fully remote and requires a home office with a reliable internet connection. Candidates located in the Washington, DC, region are preferred.
• Candidates must be based in the United States and have authorization to work in the U.S.
• Salary is commensurate with the experience and skills of a manager with four years of work experience.
• REWI offers a generous, comprehensive benefits package, including medical, dental, disability, and life insurance (with REWI currently covering 100% of costs for employees), flexible spending account, retirement plan and match, cell phone and internet reimbursement, professional development support, and paid time off (including federal holidays, 15 days of vacation, 3 personal days, and 10 days of sick leave).

Administrative Coordinator

Fully Remote • Baltimore, MD • Administration & Programs

Department: Programs & Administration

Type: Full-Time, Regular

FLSA: Non-Exempt

Reports To: President & Director of Programs

Location: Remote

General Summary: For more than 60 years, The Jesuit Volunteer Corps, through solidarity and service with local communities, has fostered the formation of young people dedicated to a faith that promotes justice. the Jesuit Volunteer Corps has engaged brave young believers in vital service within poor communities, fostering the growth of leaders committed to faith in action. The global nonprofit and their network of over 12,000 Former Jesuit Volunteers support approximately 200+ Jesuit Volunteers each year as they work for justice in cities across the United States. For more information, please visit jesuitvolunteers.org.

Principal Duties and Responsibilities: The Administrative Coordinator runs JVC’s AmeriCorps program, supporting Jesuit Volunteers (JVs) and their agency supervisors throughout the year and liaising with Notre Dame Mission Volunteers staff. The Administrative Coordinator also provides operational and administrative support to the Program Team and with the Board of Directors.

AmeriCorps:

• Determines eligibility of agency positions for Notre Dame-AmeriCorps (NDA) membership by reviewing job descriptions and comparing to AmeriCorps requirements
• Provides Admissions Team with list to indicate to incoming volunteers which placements will likely be AmeriCorps eligible
• Offers AmeriCorps membership to incoming JVs based on list of eligible placements
• Determines additional AmeriCorps-eligible placements as needed to meet numbers
• Guides JVs through the enrollment process by facilitating all enrollment paperwork, processes and timelines
• Supports NDA staff in member (JV) orientation
• Notifies agency supervisors of their JV’s AmeriCorps status, instructs agency supervisors on their AmeriCorps duties
• Supports members and agency supervisors throughout the year and through NDA-specific processes
• Reviews biweekly timesheets and other paperwork
• Guides JVs through the exit process
• Liaises with NDA staff throughout the year
• Manages [ ] inbox

Program Support

• Manages [ ] inbox
• Assists with booking JV travel as requested by Director of Programs
• Assists Admissions and Hurley Fund Committee with certain stages of the award process

Board support

• Schedules committee meetings ahead of board meetings as needed
• Coordinates and communicates logistics for three Board of Directors meetings per year
• Creates board packets
• Takes minutes a board meetings

General Administrative Support:

• Acts as operator for JVC’s phone system
• Supports Director of Finance and Administration with management of Microsoft 365, including managing accounts for new and departing employees, maintaining Teams groups, and managing email lists.
• Manages [ ] inbox
• Distributes employment verification letters to current volunteers
• Fields employment verification requests from outside entities for current and former volunteers

Throughout this work, the Administrative Coordinator promotes JVC’s core values – social justice, simple living, community and spirituality – in all engagement and programming.

Requirements:

Education and Experience

• Experience effectively working independently and as a member of a team

Knowledge, Skills, Abilities

• Demonstrated initiative and leadership skills
• Strong intercultural communication skills
• Ability to initiate and maintain relationships from a distance
• Commitment to social justice, solidarity, and justice, equity, ersity, and inclusion initiatives
• Openness to learning about Ignatian Spirituality and Catholic faith tradition
• Demonstrated skill in prompt and professional verbal and written communication
• Comfort with technology for virtual teamwork
• Proficiency with Microsoft Office Suite applications
• Commitment to advancing racial equity by engaging in dialogue and reflection to understand how inidual, social and cultural racism manifests itself and the work we need to do inidually and as an organization to be anti-racist.

Physical Requirements:

To perform in this position successfully, an inidual be able to:

• Exert minimal physical effort with intermittent movement going from one place to another.
• Withstand prolonged periods of sitting in meetings or at a desk working with a computer.
• Exerting up to 10 pounds of force occasionally and/or a negligible amount of force constantly to move objects.
• Repetitive Motions: Substantial movements (motions) of the wrists, hands, and/or fingers. Required to have close visual acuity to perform extensive work on the computer.
• Must have the physical ability to sit and/or stand for long periods of time and perform daily activities from standing/sitting for presentations to operating a computer and other office equipment.

Working Conditions

· Comfort with Zoom environment. This is a remote position.

Salary: $40,000 – $45,000

As an organization committed to advancing racial equity and inclusion, the Jesuit Volunteer Corps encourages applications from candidates of all ages, races, classes, gender identities, sexual orientations, religions, languages, and physical abilities.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Executive Assistant (Fully Remote or Hybrid (Charlotte, NC))

Req Id: 4543

Where you’ll work:

Our hybrid workplace model offers the freedom to work fully remote or occasionally in one of our offices. This is a remote position with a hybrid option for candidates based in Charlotte, NC.

How you’ll contribute:

As an Executive Assistant, you’ll be responsible for providing administrative support to several executives in the Technology department at Brighthouse Financial. The ideal candidate will have depth of experience in proactively managing executive calendars and a proven ability to collaborate at all levels of management as well as with internal and external partners.

In this role, you’ll get to:

• Schedule and maintain calendars in Outlook including appointments and meetings. Coordinate calendars of multiple iniduals to avoid conflicts and find appropriate times for meetings with internal and external associates, vendors and their assistants.
• Schedule travel to/from business trips including airfare, hotels, car service etc. and taking initiative to collect receipts and submit reimbursement requests promptly.
• Draft and revise correspondence and assist with the preparation and distribution of various reports and presentation materials including aggregating materials and formatting.
• Work collaboratively with the other executive administrative assistants within the business.
• Manage a wide range of administrative support tasks and provide general administrative assistance as necessary.
• Prioritize and manage multiple projects for the team and follow through on issues promptly and effectively.
• Coordinate and manage onboarding of new resources
• Lead, coordinate, and manage varying site level, organizational and other events
• Coordinate department’s administrative activities; may recommend improvements to administrative procedures.
• Maintain documents and records following administrative policies.
• Perform other duties as required or assigned.

We’re looking for people who have:

• 3+ years of related administrative experience in a dynamic, fast-paced environment
• Strong capacity to manage own performance independently and effectively, exhibiting excellent time management, strong organization and detail orientation.
• Proven sense of urgency with the ability to identify and articulate issues, offer solutions and follow issues through to resolution
• Demonstrated ability to prioritize and manage multiple projects with the ability to meet aggressive deadlines
• Customer-centric orientation focused on anticipating and meeting internal partner and external customer needs.
• Solid oral and written communications skills, including the ability to draft well-written correspondence. and communicate effectively across all levels of the organization
• Possess a high level of integrity, capacity for discreetly handling sensitive and confidential information, as well as the ability to maintain professionalism under pressure
• Highly collaborative and team focused
• Extensive knowledge of PC equipment and all Microsoft Office programs

Research shows some people may not apply for a role if they don’t check all the boxes of a job description. If you don’t check every box listed, that’s okay. We would love to hear from you.

What you’ll receive:

• Compensation Base salary ranging from [$55,000 to $65,000] plus competitive performance-based incentives determined by company and inidual results
• Flexible Work Environment Work fully remote or occasionally in the office to better thrive in all areas of life
• Paid Time Off Recharge with a minimum of 20 days of paid time off and 16 paid company holidays per calendar year plus paid volunteer time and paid study time
• Financial Health Work toward achieving your financial goals through our 401(k) savings plan with company match (up to 6%) and annual company nondiscretionary contribution (3%), 15% employee stock purchase plan discount, and financial counseling services
• Health and Wellness Enjoy competitive medical, vision, and dental plans plus tax-free health savings accounts with potential company contributions up to $1,000 per family
• Family Support Care for loved ones with up to 16 weeks of paid leave for new parents, back-up dependent care, dependent care flexible spending account, and up to a $25,000 lifetime maximum during your adoption, infertility, or surrogacy journey
• Life and Disability Support Gain access to company-paid basic life insurance and short-term disability insurance

Travel:

Less than 5%

The company and your department may occasionally gather in person throughout the year to foster a culture of belonging and promote team building. We’d love for you to join us during those company-wide and department-wide events to help you strengthen connections across the company.

Why join us?

Brighthouse Financial is on a mission to help people achieve financial security. Our company is one of the largest providers of annuities and life insurance in the U.S.,1 and we specialize in products designed to help people protect what they’ve earned and ensure it lasts.

We empower employees to collaborate and create space for people to bring their passion to work and make an impact. Our inclusive work environment fosters a culture that celebrates erse backgrounds and experiences. You can find out more about our company culture by visiting brighthousefinancial.com/about-us/careers/.

We’re proud to be a FORTUNE 500 company2 and recognized as one of Charlotte’s Healthiest Employers by the Charlotte Business Journal. We’re also honored to be named to Newsweek’s inaugural list of America’s Most Trustworthy Companies.

Executive Assistant to C-level

We’re transforming the grocery industry

At Instacart, we invite the world to share love through food because we believe everyone should have access to the food they love and more time to enjoy it together. Where others see a simple need for grocery delivery, we see exciting complexity and endless opportunity to serve the varied needs of our community. We work to deliver an essential service that customers rely on to get their groceries and household goods, while also offering safe and flexible earnings opportunities to Instacart Personal Shoppers.

Instacart has become a lifeline for millions of people, and we’re building the team to help push our shopping cart forward. If you’re ready to do the best work of your life, come join our table.

Instacart is a Flex First team

There’s no one-size fits all approach to how we do our best work. Our employees have the flexibility to choose where they do their best workwhether it’s from home, an office, or your favorite coffee shopwhile staying connected and building community through regular in-person events. Learn more about our flexible approach to where we work.

OVERVIEW

We are seeking a relationship-driven, organized and forward-thinking Senior Executive Assistant to manage scheduling, business travel, dynamic calendars, strategic initiatives, and general business related support for one of our senior leaders, who is part of Instacart’s S-Team. Although this position is remote-eligible, we are looking for someone who can align working hours to PST, and travel to our SF office on a monthly basis.

ABOUT THE JOB

• Manage all business related administrative support (calendaring, travel, and expenses) for leader
• Act as the gatekeeper for your executive, understanding business needs, and fielding inquiries from the dispersed team
• Plan, coordinate, and improve upon org-wide events and engagement activities
• Model compliance with company policies and procedures, support our company mission and values, as well as standards of ethics and integrity
• Perform and prioritize based on short timelines
• Provide and support the implementation of business solutions
• Think creatively to reduce company spending and improve efficiency
• Take initiative and offer assistance where needed; adding value whenever possible

ABOUT YOU

• A minimum of 5+ years consecutive Executive Assistance experience and direct experience supporting for C level, ideally a CFO
• Relationship-builder with experience supporting multiple executives across different time zones and creating connections across dispersed teams
• Ability to work flexible hours to assist the business needs of executive leaders
• Efficiency expert who leverages creative problem-solving skills
• A college or vocational degree, or equivalent experience
• Outstanding, polished oral and written communication
• Strong organizational skills and heavy attention to detail
• Out of the box problem-solving skills; creativity, flexibility, and innovative thinking
• Collaborative teammate who partners with other Executive Assistants to support day-to-day team initiatives and drive results
• Gifted scheduler (Google Calendar and Google apps specifically); you can keep calm through the challenges of dynamic schedules (and reschedules)
• Ability to achieve results under tight deadlines
• Experience comfortably interacting with everyone in the company, regardless of experience or title
• A can-do “make it happen” attitude – you are comfortable making decisions with little supervision or direction
• Ability to travel to our SF office monthly to support meetings, events, and Team Jams

#LI-Remote

Instacart provides highly market-competitive compensation and benefits in each location where our employees work. This role is remote and the base pay range for a successful candidate is dependent on their permanent work location. Please review our Flex First remote work policy here.

Offers may vary based on many factors, such as candidate experience and skills required for the role. Additionally, this role is eligible for a new hire equity grant as well as annual refresh grants. Please read more about our benefits offerings here.

For US based candidates, the base pay ranges for a successful candidate are listed below.

CA, NY, CT, NJ

$151,000$167,500 USD

WA

$145,000$161,000 USD

OR, DE, ME, MA, MD, NH, RI, VT, DC, PA, VA, CO, TX, IL, HI

$139,000$154,000 USD

All other states

$126,000$140,000 USD

Remote Creative Services Administrative Assistant

Remote

USA_Remote

Full time

R231001065

Williams Lea is hiring for a Creative Services Administrative Assistant to work remotely Monday to Friday 9:00 am to 6:00 pm!

Pay: $23.75 hourly

Benefits:

• Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug)
• 401k Retirement Savings Plan Including Employer Match
• Paid Time Off (PTO)
• Life Insurance
• Paid Parental Leave
• Short-term & Long-term Disability
• Healthcare & Dependent Care Flexible Spending Accounts
• Domestic Partner Coverage
• Commuter Benefits
• Legal Assistance
• Employee Assistance Program (EAP)
• Additional Employee Perks and Discounts

The Senior Administrative Associate provides a variety of administrative support functions to a site, office and/or client, which may include tasks such as calendar and phone management and intake of all creative projects through our client’s workflow management tool, Workfront. The ideal candidate will be a critical thinker and organized problem-solver with excellent communication skills, who is eager to learn and grow their understanding of Creative and Marketing project management and operations.

Job qualifications

• High school diploma or equivalent education
• Minimum (2) years administrative support experience in a professional organization, preferably in the legal or banking industry; or experience performing administrative duties for a Williams Lea client operation for a minimum of (1) year or more. Formal education and/or training may be considered in lieu of experience
• Advanced in the use of MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills; able to technically troubleshoot applicable software specific to the business/client
• Familiar with other software programs for providing administrative support
• Strong attention to detail; able to work on multiple projects simultaneously
• Must have good organizational skills
• Must be able to meet deadlines and complete all projects in a timely manner
• Ability to handle sensitive and/or highly confidential documents and information with professionalism and discretion
• Able to exercise good judgment to make decisions that conform to business needs and policy
• Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level
• Ability to maintain professional composure when working with immediate deadlines
• Ability to work both independently and collaboratively as part of a team
• Ability to work in a fast-paced environment
• Ability to communicate professionally both verbally and in writing
• Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions
• Must be self-motivated with a positive attitude
• Proven customer service skills are required to create, maintain, and enhance customer relationships

Job duties

(* denotes an “essential function”)

• *Perform work in administrative support, including, but not limited to, answering phone lines, and providing customer service.
• *Work with Client Manager to schedule photographer
• *Ability to use Event Management Scheduling software software to reserve spaces for photoshoots
• *Arranging for set up of photo rooms and coordinate backdrop
• *Collaborate with onsite Office Services
• *Provide back up coverage for Out of Office Team (Creative workflow coordinator)
• Pull monthly/weekly audit report and review for data errors
• *Coordinating batch uploads from photographers
• *Manage Workfront Creative Projects
• *Retrieving quotes, deadlines, and details from printing vendors
• *Manage Image library upkeep
• *Oversight for confidential company information including but not limited to corporate credit card information, P-cards, employee and client distribution lists, prospective and current employee information etc.
• *Utilize appropriate logs and/or tracking software for all administrative support work
• *Ensure that job tickets are properly filled out before beginning work
• *Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle
• *Communicate with team members, lead, supervisor or client supervisor or client on job or deadline issues
• *Meet contracted deadlines for accepting, completing, and delivering all work
• *Troubleshoot basic equipment problems
• *Interact with clients in person, over the phone, via video or electronically
• Prioritize workflow
• Performs Quality Assurance on own work and work of others
• Answer telephone, emails, and place service calls when needed
• Adhere to Williams Lea policies in addition to client site policies
• Use equipment and supplies in a cost-efficient manner

Who we are: In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years.

Our 5,200+ talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments.

We’re always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization.

It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law.

Executive Assistant – Chief Growth Officer

REMOTE, US

ECOSYSTEM – OPERATIONS

PERMANENT

Xero is a beautiful, easy-to-use platform that helps small businesses and their accounting and bookkeeping advisors grow and thrive.

At Xero, our purpose is to make life better for people in small business, their advisors, and communities around the world. This purpose sits at the centre of everything we do. We support our people to do the best work of their lives so that they can help small businesses succeed through better tools, information and connections. Because when they succeed they make a difference, and when millions of small businesses are making a difference, the world is a more beautiful place.

How you’ll make an impact

As Executive Assistant to the Chief Growth Officer (CGO), you will be the key point of contact for stakeholders of the CGO by providing exceptional support to this busy senior leader.

You will need to exercise a high degree of confidentiality, discretion and initiative when working with the CGO, Growth Leadership Team (GLT) and stakeholders to ensure they have confidence in your role. You will need to thrive on helping those around you by always being one step ahead, planning and prioritizing constantly as you go. Your ability to communicate effectively and think proactively is second to none. You will be a planner and a doer, finding comfort working in an ever-changing and fast-paced environment, and be happy to pitch in where needed.

What you’ll do

• • Anticipate the information, resources and organization needs of the CGO to ensure they can prioritize and undertake work in an informed way. CGO is fully briefed on important events, organizational developments, changes and other information.
  • Proactively manage and co-ordinate the CGO’s calendar and resolve meeting conflicts and prioritize issues.
  • Monitor and triage emails for the CGO to ensure communications are dealt with in a timely manner, create / manage actions or follow up on behalf of the CGO and respond directly where appropriate.
  • Organize, attend and facilitate PLT meetings and offsites, ensuring actions are captured and followed up to completion, ensure presenters are well prepared, pre-reads are sent in advance and meetings run smoothly.
  • Prepare agendas, minutes, and Board and other critical papers in a timely and accurate manner, including assisting senior leaders in the preparation, reporting, and analysis.
  • Liaise with stakeholders to ensure relevant information is received by the CGO within tight deadlines.
  • Continually look for ways to enhance the ways of working for the CGO and GLT and implement these.
  • Build and maintain highly effective business relationships to support the Product team to achieve the Product strategic objectives.
  • Coordinate extensive and complex domestic and international travel arrangements.
  • Provide excellent coordination and administration support to the CGO and GLT as and when required. This could include processing expenses, accounts, purchase orders, and other administrative support.
  • Support and mentor other operational and administrative team members, and lead by example to reinforce the Xero values and foster an open and inclusive environment.

Success looks like

• • Success in this role looks like the smooth management of daily operations, owning and managing a range of tasks and initiatives, presenting options and suggested next actions to support decision making, as well as follow up and #ownership seeing tasks through to completion. You’ll be working alongside the CPO and senior leaders so a confident, supportive, collaborative and can-do attitude is a must!

What you’ll bring with you

Critical competencies:

• Strategic thinker, data-driven and analytical in approach to solving problems.
• Systems and process-thinker; loves creating order out of chaos.
• Highly organized and action orientated
• High level of integrity and experience dealing with confidential and sensitive information
• Ability to work strategically and collaboratively across a global business
• Excel at building relationships and networks; influence others to achieve outcomes
• Thrives on helping others be their best selves and anticipating their needs before they are spoken
• Competent at triaging, managing and facilitating business-critical issues
• Competent and confident at facilitating and chairing meetings with senior leaders
• Versatile and able to work outside of the immediate remit

Experience:

• Significant experience (minimum 5 years) supporting C level / Senior Executives to Board level ideally in a fast paced global business.
• Proven experience collaborating and building trust and effective working relationships with senior stakeholders
• Proven ability to work independently, multi-task and deal with competing priorities.
• Understanding of Google suite (preferred)

Xero offers access to low-cost, high-quality health care options through Cigna and Kaiser (in CA & CO only)

Xero will match 100% on the first 3% of 401k contributions plus 50% match on next 2% of contributions

Employees enjoy 21 days of paid time off per year, plus 5 days of Xtra leave

Employees have 10 days of wellbeing leave to care for their minds, bodies, and families

US employees enjoy 11 paid holidays per year

Xero offers an industry-leading 26 weeks of parental leave at 100% pay

Xero offers a number of employee wellness programs, mindfulness and nutrition workshops, EAP, free flu shots, team meals, and a monthly wellbeing allowance

About Xero?

Diversity of people brings ersity of thought, and we like that. A collaborative and inclusive environment is important to us. Working at Xero will provide you with a erse and inclusive environment alongside people who will respect, challenge and support you to have fun while you do the best work of your life. We are a place where personal development, innovation, and well-being are not just inspired but celebrated.

We value our people and offer a wide range of compelling benefits and perks, including Xero shares and great parental leave policies. Xero’s collaborative culture is underscored by our values – #Ownership, #Challenge, #Beautiful, #Human and #Team – which empower us to understand and serve customers, attract top talent and continuously innovate. From the moment you step through our doors, you’ll feel welcome and supported to do the best work of your life.

Executive Assistant – Project Coordinator

At Landit

Greater New York / New Jersey or Remote

What We Do:

Landit is the leader in personalized career pathing to increase the success of women and erse groups in the workplace. Our platform one-size-fits-one solution enabling companies to attract, develop, and retain their talent.

We redefine the employee experience by providing each person with a personalized playbook that provides the tools, resources, know-how, and human connections they need to advance and navigate their career.

Landit is proud to partner with sector-leading organizations including Pfizer, ADP, Ford Foundation, Metlife, SAP, USTA, and Workday and we have members in over 70 countries.

We’ve been featured in exciting places such as WSJ, Fortune, Forbes, Inc., Good Morning America, Vanity Fair, and named one of the Top 10 Innovations that Made Women’s Lives Better by Fast Company.

We have raised over $20 million from blue-chip firms including NEA, Cue Ball, xFund, and Female Founders Fund.

Why We Do It

Knowing where you’re going is an amazing feeling, but sometimes the next step isn’t so clear. We are an entirely new approach to career fulfillment for everyone who’s stuck, looking to make moves, or simply wanting to do and achieve more.

We are the solution to that all-important question: Where Do I Start?

Our goal is to unlock the potential of everyone in the workplace so they can achieve success on their own terms. When you have what you need when you need it… That’s How You Land It!

Why You?

You are entrepreneurial and mission motivated, a curious self-starter and excellent communicator. You love working closely with others and bringing positive energy to the workplace. You excel in managing projects and can identify opportunities for improving our processes and contributing to the success of the business overall. You have the polish and presence to interact with corporate customers as well as entrepreneurs.

How You Will Change the World in this Role

• Oversee Webinar “Expert Sessions” Programs – manage the event planning process, including scheduling and related logistics for Landit’s robust offering of career and professional skill building webinars to our customers. Identify presenters from our network of Landit coaches, assist with presentation deck creation, preparation of event briefings, as well as gathering and analyzing feedback for continuous improvement.
• Execute Key Initiatives – engage in other programs designed to build loyalty and enhance the experience for Landit’s global community of coaches, including planning of quarterly coaching meetings/conferences, assisting with the recruiting, selection, and onboarding of new coaches, and providing assistance throughout their Landit journey.
• Provide General Administrative Support to SVP Coaching Excellence – assist with calendar management and meeting preparation.
• Be a part of the Team – understand Landit’s value proposition. Work cross-functionally to ensure planning considers company-wide impact.

Why We’ll Love You

• Bachelor’s Degree
• 2+ years of work experience in a fast paced environment such as a startup company, consulting firm, or large corporate firm
• Excellent Project Management and Event Planning Skills
• Manage webinar evaluation and feedback process
• Coordinate contracts and payments
• Maintain / update Coach Database as key management tool
• Self-motivated, well organized and able to adjust priorities on-the-fly while ensuring quality deliverables; detail oriented and analytical with a strong work ethic
• Possesses Global and multi-cultural fluency
• Curiosity to stay abreast of industry trends/research
• Appreciation for working with a close-knit team in a startup environment
• Excellent written and verbal communication skills
• Strong competency with G-suite and Microsoft products, as well as other software tools such as Basecamp, Workboard, Slack, Calendly plus event technologies

Why You’ll Love Us

• Personal Growth – We are committed to your success. Come learn, stretch, and grow without limitation.
• Change and Impact the World – Our platform touches and transforms careers and lives daily around the world. Every quarter, each teammate has dedicated days reserved to pursue their philanthropic and community passions.
• Health Benefits – We believe in investing in our team member’s well-being. That’s why we’ve partnered with the best to provide comprehensive health benefits including medical, dental, and vision coverage (and a few extras too). Our premium benefits keep you thriving while you’re doing important work.
• Investing In Your Future – Landit provides equity and a 401(k) retirement program as an investment in your long-term success.
• Ultimate Flexibility – Work remotely whether that’s at home in the city, the suburbs, or on the beach.
• A Compassionate and Joyful Culture – We work hard, celebrate the daily wins, and appreciate the little things. A sense of humor and good food are core to our culture. We love sending treats and surprise care packages to our team members!