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Location: US Locations Only; 100% Remote; Part-Time
Why you?
You are an experienced executive assistant with a positive outlook and a passion for helping others succeed. You are looking for either a part-time or full-time, long-term career opportunity with a company that is committed to work-life balance, and that promotes a culture of respect, kindness and transparency. You are an excellent communicator, you take great pride in the quality of your work, you are a stickler for details, you are tech savvy, you excel at multitasking – and you do it all with a smile!
Why us?
As a premium executive assistant company we set the standard for remote professionals. We are proudly certified as a Great Place to Work, and our accolades include being named by Fortune Magazine as one of the “50 Best Small Workplaces”, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the “Best Entrepreneurial Companies in America”. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.
We believe that it is possible to have a rewarding career that doesn’t conflict with your personal responsibilities and life choices. Our erse team of business support specialists includes parents, military spouses, caregivers, and those with unique life situations where working remotely, part-time or full-time and on a flexible schedule is not just a ‘nice to have’. As a woman owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a erse, equitable, and inclusive workplace for all. And of course, as a remote first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment!
For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning – visit our jobs page at https://boldly.com/jobs/
About the position
This is a rewarding long-term career opportunity to work alongside established Fortune 500 companies, senior-level executives, and successful business owners of small and medium size businesses as they make a greater impact in the world. As an executive assistant, you will have the opportunity to choose the companies you support based on company values and your preferences, and to create long-term partnerships with the executives that you support as you develop new skill sets and get exposure to a variety of industries.
We are seeking part-time and full-time employees to serve as Executive Assistants supporting clients throughout the United States. Working hours will quickly ramp up to your desired availability as you choose the clients you’ll work with and get started with them. Ideally, you have experience working in a fast-paced environment.
As a Boldly employee, your work will be 100% remote and flexible with no night or weekend work. This means that even if you choose to ramp up to a 40-hour week, there can still be an element of flexibility in the hours that you choose to work based on your personal preference.
As an executive assistant, you’ll apply your professional skills in a wide range of tasks including:
- Maintaining appointment schedules and calendars.
- Planning and scheduling meetings, conferences, and travel.
- Making travel arrangements including flight and hotel bookings.
- Maximizing the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf.
- Email management.
- Creating PowerPoint presentations.
- Managing expenses.
- Conducting research on various topics.
- Providing customer/supplier support.
- Other executive admin responsibilities as needed.
Your Skills and Experience:
- A minimum of 7 years of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives.
- A minimum of 4 years of calendar management experience including coordinating meetings, appointments, and schedules for executives.
- Ability to multitask and prioritize work as needed.
- Excellent time management skills.
- Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools.
- Ability to learn new tools quickly.
- Excellent interpersonal communication.
- Strong writing skills.
- Highly organized.
- A team player who is proactive, flexible, results-oriented and comfortable in a rapidly changing environment.
- Ability to work independently and under the pressure of deadlines.
Benefits you’ll love, for both part-time and full-time employees:
- W2 employment status
- Starting pay of $24-$28 an hour with regular pay raises throughout your tenure (starting pay is calculated based on your experience, location, and whether you’ll be working full-time.)
- 401k with employer match
- Paid time off including vacation/sick leave
- Paid holidays
- Paid parental leave
- Technology stipend
- Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients
- Full-time employees are also eligible for medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly.
Show me the Perks, Perks, Perks!
- Flexible work hours
- Work part-time (starting at 25 hours) or full-time
- 100% remote (work from home)
- Steady work with the same clients for years!
- Choose the clients who you want to work with
- Join a team of like-minded professionals
- Paid onboarding
- In-house Technical Support
- Opportunities for collaboration with other members of the Boldly team
- Vibrant online community of support and camaraderie
- Learning and development opportunities in different industries
- A positive and thriving company culture that understands work/life balance
- Paid wellness events
- An opportunity to grow with a leader in the remote work space
- Company newsletters, team shares, quizzes, prizes, charity events, and celebrations
- Fun company swag!
Remote work is thriving and the future is bright! Don’t miss out on joining us!
Boldly is currently hiring in ALL of the 48 states within the contiguous United States!! (Excluding Washington D.C., Alaska, and Hawaii.)
Please note that Boldly considers LinkedIn to be the foundation of your professional online presence and we require all candidates that wish to apply to have an up-to-date LinkedIn Profile.
Location: US Locations Only
Title: Administrative Assistant II
Location: Remote USA
Full-Time
Position Summary:
With limited supervision, provide administrative and staff support duties for administrators, faculty, and students within the School of Business and Economics requiring a range of skills and knowledge of organizational policies and procedures. Resolve administrative problems and inquires; collect and disseminate school, department, and program data; compose, edit and proofread correspondence and reports; review/route/audit high-volume internal forms including grade appeals, grade changes, dissertation extensions and committee assignments, expense approvals and reimbursements; provide meeting scheduling and coordination; prepare a range of administrative documents.
Essential Functions:
- Provides administrative support for school administrators and faculty including but not limited to document creation and coordination, gathering data for reports, meeting coordination and documentation, calendar management, organizing and maintaining document filing systems, and managing department distribution lists.
- As a primary operational contact in the school/college/department, engages with students, faculty, and administrators to triage, provide information, or refer to the appropriate team member as needed in response to range inquiries from internal staff and faculty, students, and parties external to the University.
- Reviews, audits, initiates corrective notifications, monitors for compliance, and provides training regarding faculty travel and business reimbursements, professional development requests and reimbursements, and invoices and check requisitions.
- Process student requests for academic exceptions including but not limited to independent studies, grade changes and appeals, course extensions, challenge exams and exit exams, and dissertation extensions and committee assignments. Includes coordination with academic and learning centers, faculty, and students.
- Monitor to ensure legal, regulatory and policy requirements are met for internal processes.
- Technically proficient in general office applications and software; key applications the department utilizes include excel, outlook, word, adobe pro, zoom, teams, and SharePoint.
- Other duties as assigned.
Supervisory Responsibilities: N/A
Requirements:
Education & Experience:
- Bachelor’s degree in a related field for assigned Department, a plus; and, three (3) years relevant experience supporting a department within a University setting, preferred; or equivalent combination of education and experience.
Competencies/Technical/Functional Skills:
- Ability to participate as an active team member for the Business unit, Department and organization and work toward a common goal. Contributes fully to the team effort and plays an integral part in the operations. Demonstrates an ability to participate as an active team member working toward common goals.
- Actively seeks opportunities to influence, build effective relationships and gain alignment with peers, functional partners and/or external partners to accomplish business objectives.
- Accepts personal accountability, proactively seeks resolution for personal limitations head-on; and supports honesty and respect towards others, the company and oneself.
- Develops new insights into situations; questions conventional approaches; encourages new ideas and innovations; designs and implements new or cutting-edge programs and processes. Ability to generate and/or recognize imaginative or creative solutions that generate successful outcomes.
- Working knowledge, principles and practices of office management, systems policies and procedures including knowledge of supplies, equipment, services, ordering and inventory control, within a higher education environment, preferred. Demonstrates an understanding of underlying organizational issues.
- Ability to resolve problems using initiative and creativity, practical options may need to be assessed or identified or the problem broken down into component parts; routine data or information is gathered form standard sources and analyzed using pre-determined procedures.
- Solid critical thinking, reasoning skills to determine a different course of action and complete tasks and/or projects.
- Intermediate use of computers and Microsoft Office Suite Applications such as Word, Excel, Power Point, Outlook. Experience using SOAR (Peoplesoft) systems preferred.
- Strong working knowledge of organizational skills with attention to details, accuracy, follow-up, and follow-through.
- Anticipates and takes steps to prevent counter-productive confrontations. Manages and resolves conflicts and disagreements in a constructive manner.
- Actively seeks to influence, build effective relationships, and gain alignment with peers, functional partners and/or external partners to accomplish business objectives.
- Strong interpersonal skills and the ability to effectively communicate with a wide range of inidual of constituencies in a erse community. Ability to communicate effectively orally and in writing.
- Work independently and foster a cooperative spirit within a large and/or small team of erse cultures, while working in a fast-paced environment with multiple deadlines and frequently changing priorities.
Candidate receiving offers will be offered a salary/pay rate commensurate with experience that vary based on a candidate’s qualifications, skills, and competencies. Absent exceptional circumstances, candidates will be offered a salary within this range for this position. Base pay is one component of National University’s total rewards package, as we are dedicated to supporting the needs of the whole you with our holistic approach to employee benefits by offering comprehensive well-being benefits for you and your family.
Executive Administrative Assistant
- Remote-US
- Full time
- R022076
Ciena is committed to our people-first philosophy. Our teams enjoy a culture focused on prioritizing a personalized and flexible work environment that empowers an inidual’s passions, growth, wellbeing and belonging. We’re a technology company that leads with our humanity—driving our business priorities alongside meaningful social, community, and societal impact.
Why Ciena:
- We are big proponents of life-work integration and provide the flexibility and tools to make it a reality with remote work and potentially, part-time work.
- We believe an inclusive, erse and barrier-free work environment makes for empowered and committed employees.
- We recognize the importance of well-being and offer programs and benefits to support and sustain the mental and physical health of our employees and their families and also offer a variety of paid family leave programs.
- We are committed to employee development, offering tuition reimbursement and a variety of in-house learning and mentorship opportunities.
- We know that financial security is important. We offer competitive salaries and incentive programs, RSU’s (job level specific) and an employee share option purchase program.
- We realize time away to recharge is important. We offer flexible paid time off!
- Great work deserves recognition. We have a robust recognition program, with ongoing and enhanced awards for exemplary performance.
How You Will Contribute:
Reporting to the Chief Strategy Officer, as an Executive Assistant, you will be responsible for providing comprehensive support to the CSO and assisting with management of the Strategy Department’s operations. You will also serve as a corporate liaison with and provide administrative support for the company’s Board of Directors.
- You will act as a representative of the CSO and the CSO Department, focused on building positive working relationships with a wide range of internal and external stakeholders
- You will manage all facets of the CSO’s daily calendar, making judgment calls and recommendations to ensure smooth day-to-day engagements.
- You will oversee CSO-related correspondence, prioritizing items that need immediate attention and triaging to other staff members as appropriate.
- You will coordinate all aspects of the CSO’s travel, afford administrative assistance, and prepare communications on the CSO’s behalf.
- You will organize CSO department and staff meetings, including scheduling, reminders, coordination of presenters, travel requirements and other logistics.
- You will assist with the preparation, management and monitoring of the CSO Departmental budget, processes and systems, and perform minor accounting duties such as the management of purchase orders, invoices and payments.
- You will establish and cultivate relationships with the Board of Directors (Board) through organizing and executing on all Board-related activities including arranging meetings, issuing invitations and minutes, arranging travel, catering and AV requirements, and ensuring assembly and advance distribution of materials for Board and Committee meetings and calls.
- You will serve as an administrative user of the company’s third-party board portal.
- You will partner with Payroll, Tax, Stock Administration and other functions to ensure that all Board compensation is recorded and paid in an accurate and timely fashion.
What Does Ciena Expect of You?
- Initiative – You’re a self-starter who works with limited direction and is committed to delivering in an environment of competing priorities against aggressive deadlines.
- Agility – you are readily able to manage competing, time-sensitive and ever-changing priorities.
- Relationship builder – you’re capable of building trusted and collaborative internal and external working relationships quickly and are known to adhere to the highest standards of confidentiality.
- Communication expertise – you have the ability to craft and tailor your messages and ideas to all audience levels to ensure understanding and consensus.
- The flexibility to work independently and as part of a broader team – you thrive in a multi-disciplinary, matrixed team environment, but are comfortable working independently as required.
- Analytical thinker – quickly able to see opportunities, understand/analyze an issue, and propose the ideal solution.
- A talent for problem solving – you’re able to quickly understand an issue, and make key decisions using sound judgment.
The Must Haves:
- Bachelor’s degree from an accredited institution coupled with proven experience working as an executive assistant.
- History of working with corporate Board of Directors.
- Proficiency with Microsoft Office Suite.
Administrative Assistant
- Remote Indiana
- Remote Oklahoma
- Remote Ohio
- Remote North Dakota
- Remote North Carolina
- Remote New York
- Remote New Mexico
- Remote New Jersey
- Remote New Hampshire
- Remote Nevada
- Remote Nebraska
- Remote Montana
- Remote Missouri
- Remote Mississippi
- Remote Minnesota
- Remote Michigan
- Remote Massachusetts
- Remote Maryland
- Remote Maine
- Remote Louisiana
- Remote Kentucky
- Remote Kansas
- Remote Iowa
- Remote Illinois
- Remote Idaho
- Remote Hawaii
- Remote Georgia
- Remote Florida
- Remote Delaware
- Remote Connecticut
- Remote Colorado
- Remote California
- Remote Arkansas
- Remote Arizona
- Remote Alaska
- Remote Alabama
- Remote Wyoming
- Remote Wisconsin
- Remote West Virginia
- Remote Washington
- Remote Virginia
- Remote Vermont
- Remote Utah
- Remote Texas
- Remote Tennessee
- Remote South Dakota
- Remote South Carolina
- Remote Rhode Island
- Remote Pennsylvania
- Remote Oregon
- Full time
- R-298394
Description
The Administrative Assistant 2 follows established procedures and guidelines to provide timely and effective secretarial support to an office, business unit, department, or other organization. Answers telephones, screens calls, and takes messages so callers/visitors are attended to promptly, courteously, and accurately. The Administrative Assistant 2 performs varied activities and moderately complex administrative/operational/customer support assignments. Performs computations. Typically works on semi-routine assignments.
Responsibilities
The Administrative Assistant 2 transcribes, types, formats, and proofreads a variety of material (e.g., correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheet software. Coordinates internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available. Manages the appointments and schedules of applicable staff. Uses office equipment such as photocopiers, faxes, and printers. Additional responsibilities may include distributing incoming mail, preparing outgoing mail, filing, maintaining office supplies or other inventory. Decisions are typically focus on interpretation of area/department policy and methods for completing assignments. Works within defined parameters to identify work expectations and quality standards, but has some latitude over prioritization/timing, and works under minimal direction. Follows standard policies/practices that allow for some opportunity for interpretation/deviation and/or independent discretion.
Required Qualifications
- Proficient in Microsoft Outlook, Word, and PowerPoint
- Ability to manage multiple or competing priorities
- Strong attention to detail
- Capacity to maintain confidentiality
- Strong organizational skills
- Must be passionate about contributing to an organization focused on continuously improving consumer experiences
- Ability to balance multiple initiatives and prioritize workload
Preferred Qualifications
- Associate or Bachelor’s degree
- Proficient in Microsoft Excel and Access
- Previous administrative or related experiences
- Experience with internet research and proof-reading/editing
Additional Information
Why Humana?
At Humana, we know your well-being is important to you, and it’s important to us too. That’s why we’re committed to making resources available to you that will enable you to become happier, healthier, and more productive in all areas of your life. Just to name a few:
Work-Life Balance
Generous PTO package Health benefits effective day 1 Annual Incentive Plan 401K – Immediate company match Well-being program Paid Volunteer Time Off Student Loan Refinancing If you share our passion for helping people, we likely have the right place for you at Humana!Work-At-Home Requirements
To ensure Home or Hybrid Home/Office associates’ ability to work effectively, the self-provided internet service of Home or Hybrid Home/Office associates must meet the following criteria:
- At minimum, a download speed of 25 Mbps and an upload speed of 10 Mbps is recommended; wireless, wired cable or DSL connection is suggested
- Satellite, cellular and microwave connection can be used only if approved by leadership
- Associates who live and work from Home in the state of California, Illinois, Montana, or South Dakota will be provided a bi-weekly payment for their internet expense.
- Humana will provide Home or Hybrid Home/Office associates with telephone equipment appropriate to meet the business requirements for their position/job.
- Work from a dedicated space lacking ongoing interruptions to protect member PHI/ HIPAA information.
Remote
Scheduled Weekly Hours
40
Administrative Coordinator
Remote
Full Time
Mid Level
Upgrow is hiring for an Administrative Coordinator who enjoys working in a fast-paced agency environment, and is obsessed with delivering results! This role will wear many hats, supporting the leadership team with tasks related to agency operations, project management, client billing, sales coordination, IT support, and recruiting.
Here’s what you’ll get with Upgrow:
- Full Ownership – We trust our team to deliver results and empower them to make the right decisions. We care more about results than what you do – no micromanagement included.
- Small Agile Team – No red tapes, no politics. We’re focused on speed and agility on execution.
- Growth & Learning – You’ll experience working with cool companies in awesome industries, and learn to utilize cutting-edge marketing technologies. There’s never a dull moment!
- Awesome People – You’ll be working with smart people who are humble and willing to help each other out to get things done. No more working with jerks!
If you’re looking for the excitement and creativity of an early-stage company with the stability and structure of an experienced agency, then you’re going to love this opportunity!
ABOUT UPGROW
We are a growth-focused digital marketing agency supporting a variety of clients from startups to Fortune 500 companies with SEO, PPC, social media marketing, web design, and web analytics. Our agency takes a full-funnel approach to marketing that delivers results for clients.
We embrace remote working and have a distributed team across the US.
CORE RESPONSIBILITIES:
- Executive support – work with the founders to support finance, sales, recruiting, operations, and general administrative tasks as needed.
- Sales support – facilitate client agreements and renewals, ensure new inbound leads are followed up with by sales.
- Billing – send accurate client billing monthly and follow up to ensure payment is collected.
- Recruiting – applicant outreach, review, and initial screening.
- Onboarding new hires – set up and train new hires to use our company software and procedures.
- Provide resource support – ensure employees have access to the tools and resources needed. Including ordering workstations and granting software access.
REQUIRED QUALIFICATIONS:
- 2+ years experience as an administrative assistant or coordinator
- Able to self-teach and figure out new challenges
PREFERRED QUALIFICATIONS
- Experience working at a digital marketing agency
- Experience with Slack, Hubspot, Basecamp, ClickUp, Google Workplace, and/or QuickBooks
- Experience in recruiting and screening applications – especially with LinkedIn Recruiter or JazzHR
BENEFITS:
- Competitive salary
- Bonuses including incentives and annual performance
- Medical, vision & dental insurance
- Life insurance
- 401K matching
- 3 weeks paid vacation, plus company holidays – PTO also increases with tenure
- Build a business from the ground up!
Part-Time Administrative Assistant – Remote within United States
- Virtual
- Req #1971
Since the year 2000, OEC has grown globally to more than 1,000 employees with a double-digit revenue increase nearly every year. We provide a lively culture, employee rewards and recognition, and the opportunity to develop and implement innovative technology solutions.
Job Summary/Objective
Performs a broad range of administrative duties to support the Collision Repair Network (CRN) line of business.
This is a Part-Time position with weekly hours totaling 30 or less. Location in Eastern Time Zone of the United States is strongly preferred.
Key Responsibilities & Duties
- Provides daily administrative support for the CRN Leadership Team and department staff.
- Plans, schedules and coordinates logistics for meetings and events including creating and distributing agendas, presentations, meeting materials, making food arrangements, and other related tasks.
- Prepare Certification sign orders and work collaboratively with the Customer Success Specialist and sign manufacturer to ensure sign orders are accurate and timely for Canada and the US.
- Manage renewal sticker production and distribution for Canada
- Database Management includes but is not limited to de-duping files, keeping Body Shop Groups updated, managing and updating the dealer network location files, managing database of insurer locations and DRP files, creating new files.
- Completion of Dealer Input forms to capture useful purchasing information
- Prepares, undertakes and assumes responsibility for special projects as requested to support CRN team needs.
- Creates, edits and maintains a variety of department documents and reports.
Education
A High School diploma or GED is required.
Experience, Skills and Key Competencies
At least 1 year of administrative support experience is required. Must also be able to demonstrate the following skills and abilities:
- Excellent verbal and written communication skills, and can apply appropriate rules of grammar, usage and style when preparing correspondence.
- Strong interpersonal skills with the ability to establish collaborative working relationships within and across teams.
- Proficient with using Microsoft Outlook, Word, PowerPoint, and Excel.
- Knowledge of Concur Solutions would be helpful but not required
- Organized and detailed oriented, with the ability to effectively suspend and resume work activities as priorities shift.
- Comfortable working in a remote-based environment, and in a self-managed manner under moderate supervision.
- Process-oriented, with the ability to think and work independently and creatively.
Special Position Requirements
· Able to adjust and flex hours on occasion, to accommodate working across time zones.
OEConnection is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite applicants and employees to voluntarily self-identify their gender, race and ethnicity. Submission of this information is strictly voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provision of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. When reported, data will not identify any specific inidual. This information will be maintained separately from your application for employment. If you do not wish to self-identify at this time, you may do so in the future by submitting this form. Failure to provide the following information will not subject you to any adverse action or treatment. OEConnection is an Equal Opportunity/ Affirmative Action employer. We provide equal employment opportunities to all qualified employees and applicants for employment without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, veteran status, disability or any other legally protected status. We prohibit discrimination in decisions concerning recruitment, hiring, compensation, benefits, training, termination, promotions, or any other condition of employment or career development.
Other details
- Job Family Exec Admin
- Pay Type Hourly
- Travel Required No
Executive Assistant
United States, Remote
Over the past 15 years, we have seen a shift in the focus of business models across every industry from selling physical products via one-time transactions to monetizing services via ongoing customer (aka subscriber) relationships. This is the Subscription Economy a phrase coined by our CEO, Tien Tzuo, he even wrote the book on it: Subscribed.
Companies have realized that the path to growth going forward is to establish direct, digital relationships with their customers, and monetize these relationships through an ever growing set of digital services.
Our vision is simple: we call it The World Subscribed. It’s the idea that one day every company will join the Subscription Economy a $1.5 Trillion opportunity by 2025 according to UBS.
Our mission: to power the world’s best companies to win in the Subscription Economy.
The Product & Engineering team is looking for an Executive Assistant with the highest level of professionalism to support three Senior Vice Presidents. The ideal candidate will have experience in a fast-paced environment supporting multiple leaders in a highly collaborative, technically advanced environment. This candidate is a creative problem solver who possesses a strong desire to work as a team with a can do attitude and will do what it takes to get the job done. If this sounds like you, let’s talk!
In this role you’ll get to
- Heavy day-to-day calendar management of multiple executive’s ever-changing schedules.
- Prioritize and manage conflicting appointments using keen judgment to streamline daily, weekly and monthly recurring calendar events
- Prepare executive for upcoming meetings and customer events by providing briefs and supporting materials in an organized and timely manner
- Plan, execute and manage leaders team events including, but not limited to: quarterly offsite and outings, office hour group meetings, hackathons and combined global and domestic All Hands meetings, spanning multiple international time zones. Includes working with IT to ensure proper equipment set up, that slides are complete and meal catering.
- Work closely with other executive assistants and /or executive team members in R&D and other departments including but not limited to Zuora events.
- Arrange domestic and international travel arrangements, as required. Arrangements may include booking flights and ground travel, confirming hotel, dinner reservations and preparing itineraries.
- Communicate with internal and external customers, prospects, partners and vendors while exhibiting the highest degree of professionalism, courtesy and diplomacy
- Manage executive expenses using Concur expense tracking system
- Creation and tracking of PO’s and contract negotiations for department activities and vendors
- Proactively anticipate the needs of the executive and take action accordingly
- Willing to help out with special projects such as office logistics, R&D awards and recognition programs, and other department related projects
Who we’re looking for
- Google suite experience including calendar, docs, presentations and worksheets
- Communicates in a clear, concise and effective manner, both verbally and written
- Extremely organized and works with a sense of urgency
- Identifies and accesses resources (people, funding materials) to get the job done and uses resources efficiently
- Ability to efficiently and effectively multitask, prioritize incoming requests appropriately, and manage conflicting priorities for self and others
- Adaptable and flexible to multiple demands
- Interacts professionally and positively with clients and team members at all times
- Dependable team player who shows empathy and respect for others
- Projects a positive demeanor in fast-paced environment
Benefits*
- Competitive compensation, company equity, and retirement programs
- Medical, dental and vision insurance
- Paid holidays and wellness days and company wide winter break
- Generous, flexible time off
- 6 months fully paid parental leave
- Learning & Development stipend
- Opportunities to volunteer and give back, including charitable donation match
- Free resources and support for your mental wellbeing
*Specific benefits offerings may vary by country
About Zuora
As the Subscription Economy leader, Zuora empowers today’s innovative companies to nurture and monetize direct, digital relationships. Our award-winning multi-product portfolio now includes Zuora Revenue, Zuora Collect and Zuora Central Platform. More recently, we’ve added subscription experience platform Zephr to our family, further expanding our capabilities to serve as an intelligent hub that monetizes the complete quote to cash and revenue recognition process at scale.
Through our combination of technology and expertise, Zuora (NYSE: ZUO) helps more than 1,000 companies around the world, including BMC Software, Box, Caterpillar, General Motors, Penske Media Corporation, Schneider Electric, Siemens and Zoom nurture and monetize direct, digital customer relationships. Headquartered in Silicon Valley, Zuora operates offices around the world in the U.S., EMEA, APAC and LATAM.
ZEO Culture
At Zuora, we’re building an inclusive, high-performance culture that every ZEO wants to subscribe to. We want ZEOs at every level to feel valued, included, and inspired to innovate, connect and collaborate authentically as we pioneer the Subscription Economy. You’ll be empowered to think like an owner, take initiative and together, with the support of your team you’ll push each other to the next level and help transform business models everywhere.
Distribution Quality Administrative Coordinator
location Remote, US category Administration Full time Job ID: Req-41696
Imagine…working for a company that knows that its people are the key to its success in the marketplace. A company in which achieving extraordinary results and having a stimulating work experience are part of the same process.
We cultivate and embrace a erse employee population. We recognize that people with erse backgrounds, experiences and perspectives fuel our growth and enrich our global culture.
We are looking for an inidual who enjoys working in a fast-paced, team oriented environment, likes to be challenged, and values the opportunity to make a difference.
GENERAL SUMMARY:
The Distribution Quality Administrative Coordinator will be responsible for maintaining up to date audit schedules, records, and reports. This inidual will lead the timely and accurate maintenance of the biannual FDA Bioterrorism Registration for our distribution network locations. This inidual will also coordinate the addition and necessary renewals of the business licensing for the same distribution network locations through coordination of a third party company, along with ensuring payment for the services rendered through Ariba purchase request receipt maintenance.
PRIMARY RESPONSIBILITIES:
This role is to provide the needed administrative support for the Distribution Quality organization and the Quality & Food Safety Team, as needed.
COMPLEXITY AND SCOPE:
The candidate should be proficient in Microsoft Office suite, have a willingness to learn new computer systems, be attentive to detail, effective in organization, and possess good communication skills.
MINIMUM EDUCATION REQUIRED:
- High School Diploma
- College Degree Preferred
MINIMUM EXPERIENCE REQUIRED:
Administrative
WORK ENVIRONMENT:
This position will be a remote office position requiring computer, administrative, and communication skills.
The Company is committed to providing equal opportunity for employees and applicants in all aspects of the employment relationship, without regard to race, color, sex, sexual orientation, gender identity, national origin, citizenship, marital status, veteran status, disability, age, religion or any other classification protected by law.
In that regard, U.S. applicants and employees are protected from discrimination based on certain categories protected by Federal law.
Executive Assistant
Full-time at TCX corporate
Finance Team
Tucows (NASDAQ:TCX, TSX:TC) is possibly the biggest Internet company you’ve never heard of. We started as a simple shareware site in 1993 and have since grown into a stable of businesses: Tucows Domains, Ting Internet and Wavelo.
What’s next at Tucows
We embrace a people-first philosophy that is rooted in respect, trust, and flexibility. We believe that whatever works for our employees is what works best for us. It’s also why the majority of our roles are remote-first, meaning you can work from anywhere you can connect to the Internet!
Today, over one thousand people work in over 20 countries to help us make the Internet better. If this sounds exciting to you, join the herd!
About the opportunity
Our Executive Assistant will have an integral role in supporting our CEO, CFO and other executives through administrative and operational support to the business. You will be heavily involved in board cycles and annual compliance processes for the success of the Tucows family of businesses.
Key Responsibilities:
- Supporting CEO with travel and logistics, including flights, accommodations, conference coordination.
- Supporting the broader executive team with ad hoc events, travel and other support.
- Lead planner for corporate in-person events, including coordination of global travel and accommodations.
- Process monthly expense reports.
- Meeting management including attendance tracking, agendas, and backup support for Secretary for meeting minutes
- Organize and coordinate quarterly Board meetings including the preparation and distribution of meeting materials, record meeting discussions and prepare minutes, track action items, arrange catered meals for onsite meetings and assist board members with hotel accommodations when necessary.
- Plan and coordinate Annual General Meeting.
- Assisting with drafting annual proxy.
- Assisting with coordination of registered agents and annual filing fees.
- Prepare and post various form documents to EDGAR and SEDAR filing systems particularly reports reflecting changes in stockholder ownership.
- Prepare corporate stock option grants for distribution to employees and directors.
About you:
- Minimum 5 years experience in legal or administrative support, preferably at executive level
- Familiarity with internet / technology industry considered an asset
- Excellent organizational and planning abilities
- Strong technical skills, including Adobe, Gsuite, MicroSoft Suite (Word, Excel, PowerPoint)
- Strong analytical, problem solving abilities
Want to know more about what we stand for? At Tucows we care about protecting the open Internet, narrowing the digital ide, and supporting fairness and equality.
We also know that ersity drives innovation. We are committed to inclusion across race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status or disability status. We celebrate multiple approaches and erse points of view.
We will ensure that iniduals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.
Executive Assistant
- REMOTE
- Cape Town, Western Cape, South Africa
- Full time
Description
Carry1st is Africa’s leading publisher of mobile games and digital content. Operating at the intersection of games, fintech, and web3, we scale awesome content in frontier markets by solving hard problems. We develop, license, and publish games and monetize them effectively with our proprietary platform. We are backed by blue-chip investors like: Andreessen Horowitz, Google, Riot Games, and Nas.
As Executive Assistant, you will be responsible for providing comprehensive support to the Chief Executive officer and Chief Operating Officer. This dynamic position requires very good organizational skills, the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. More specifically, in this role you will
- Organize and maintain the calendars and communications for the CEO and COO
- Coordinate and attend select meetings, tracking action items, and ensuring follow-up
- Manage travel, including domestic and international flights, visa requirements, accommodation, and ground travel
- Assist with ad hoc admin requests and project work, as needed
- Support the planning and execution of company events, conferences, and other meetings
- Manage expense reporting
Requirements
What makes you a great candidate?
- 2+ years experience as an Executive Assistant in a corporate or professional environment, working for senior-level management
- Outstanding organizational, communication and time management skills
- Experience booking domestic and international travel, including arranging international visas
- Proactiveness and attention to detail
- Flexibility to deal with emergent needs as and when they arise
Benefits
Carry1st is a fast-paced and dynamic place to work. Our team is erse and global as we operate fully-remotely across 25+ countries. At Carry1st, you will have the opportunity to
- Work directly with the C-suite and get visibility of company-wide operations
- Get an immense amount of trust, support, and learning opportunities
- Be part of an open minded and flat company structure where taking lead is encouraged
- Own shares in the company, enabling you to benefit from the value you help create
- Work from anywhere in the world (time zone permitting) with immense personal flexibility
We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our company stronger. Join us!
Title: Senior Administrative Assistant Marketing Creative
Location: Minneapolis, Minnesota; US National
Remote or Hybrid
Full time
About us:
As a Fortune 50 company with more than 350,000 team members worldwide, Target is an iconic brand and one of America’s leading retailers.
Working at Target means the opportunity to help all families discover the joy of everyday life. Caring for our communities is woven into who we are, and we invest in the places we collectively live, work and play. We prioritize relationships, fuel and develop talent by creating growth opportunities, and succeed as one Target team. At our core, our purpose is ingrained in who we are, what we value, and how we work. It’s how we care, grow, and win together.
Keeping one of the most loved and recognized brands at the top of its game is no small task. It takes the talent and vision of a world class Administrative Support organization. We are strategic partners who balance the goals of the business with the needs of iniduals and teams. We embody the very best of Target: new ideas, resourcefulness, quick and precise execution, creativity, professionalism and a fun and positive team culture. Do you pride yourself on building deep and broad relationships? Can you learn the nuances of a large, multifaceted business? Are you skilled at anticipating challenges and proposing solutions for your leader and team? Have you mastered the arts of organization, communication and collaboration? If so, you will be a key player in an organization that positively impact thousands of people who love to shop and work at Target.
As a Senior Administrative Assistant, you’ll support multiple leaders and demonstrate a keen ability to think critically in a fast-paced environment. Here, you’re an extension of your leader, complementing their work style while upholding Target’s values and demonstrating the utmost poise, professionalism and leadership. You’ll offer a level of service that goes above and beyond the basics. You’ll successfully manage multiple priorities and processes while staying up to date on an ever-changing retail marketplace. Bring your ability to anticipate your leaders’ needs and proactively solve problems before they arise. Confidentiality, flexibility and exceptional time management will be key to keeping things running smoothly.
Core responsibilities of this job are described within this job description. Job duties may change at any time due to business need.
About you:
High School diploma or equivalent experience 2+ years of administrative experience or similar experience Strong verbal and written communication skills; ability to communicate to variety of levels, both internally and externally Flexible, resilient and nimble; comfortable working in grey areas that are constantly changing Accountable with a high degree of initiative; ability to balance fluctuating workload and tasks Exceptional ability to prioritize, problem-solve and make decisions High attention to detail Experience using Microsoft Office preferred Four-year degree preferredThis position may be considered for a Remote or Hybrid work arrangement based on Target’s needs. A Hybrid work arrangement means the team members core role will be a blend of virtual and onsite at a Target location. A Remote work arrangement means the team member worksfull-time from home oran alternatelocation that’s not a Target location, does not have a desk at their primary HQ work location and may travel to HQ up to 4 times a year.Work duties cannot be performed outside of the country of the primary work location, unless otherwise prescribed by Target. The salary range is :$22.45 USD – $40.43 USD. Pay is based on several factors which may include, but are not limited to education, work experience, certifications, labor markets, etc. In addition to your salary, Target cares about and invests in you as a team member, so that you can take care of yourself and your family. Find competitive benefits from financial and education to well-being and beyond at https://corporate.target.com/careers/benefits.
Americans with Disabilities Act (ADA)
Target will provide reasonable accommodations (such as a qualified sign language interpreter or other personal assistance) with the application process upon your request as required to comply with applicable laws. If you have a disability and require assistance in this application process, please visit your nearest Target store or Distribution Center or reach out to Guest Services at 1-800-440-0680 for additional information.
EXECUTIVE ASSISTANT TO FOUNDERS
Remote
OUR STORY
We are a fast-moving international health food company with the mission to improve people’s lives with the power of (super) plants. Our founders are in search of a rockstar executive assistant that wants to build a career with unlimited growth potential. Working hours are consistent (3-4 hours daily, potentially more), long term, Monday through Friday in either Eastern Time or GMT (depending on Travel schedule of founders).
If you are looking for a career in which you are rewarded for your results and want to make a difference in the lives of millions of people, we have an incredible position for you. Excellent salary with a great opportunity for upward mobility.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Scheduling appointments, professional meetings, booking travel arrangements
- Calendar management and coordinating meetings (via zoom)
- Organization of email inbox (business and personal)
- Report activity and results on a daily basis
- Proactively improve performance through coaching and feedback provided
- Organization and administration of weekly / monthly invoices for vendors across different countries
- Social media management for business and private accounts (posting, editing, scheduling)
- Correspondence with (prospective) business partners, vendors, customers
- Administrational support and organization of invoices and light bookkeeping across different countries
TRAITS SKILLS AND ATTITUDES
- Unstoppable mindset, coachable, exceptionally driven, resourceful, results-oriented, very passionate about health & wellness, passionate about helping businesses grow, persuasive, assertive, honest, quality follow-up, attention to detail, gregarious, outstanding verbal communicator over the telephone and ability to work from your home.
- Performance coaching is provided. Travel may be earned.
Job Types: Remote, Part-time, Contract
Start: Immediately
Title: Executive Administrative Assistant
Remote
Full Time
Community Care Center
Entry Level
At U.S. LawShield, you ll have an opportunity to help educate and empower our communities through knowledge and education, and by promoting a self-defense mindset. Our company challenges the status quo regarding the affordability of legal defense, and we protect our member’s fundamental legal rights. Our higher purpose is to encourage people to take responsible measures to improve their safety and self-defense and to serve those that do. If this resonates with you, apply today to join our team!
The Role
The Executive Administrative Assistant will contribute to the efficiency of the business by providing personalized and timely support to the Senior Vice President of Community Care while liaising with senior leadership across the company to ensure that we are executing projects and deliverables on time.
Key Responsibilities
- Successfully manage multiple projects simultaneously while meeting tight deadlines
- Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
- Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
- Being prompt with time and commitments, responding to both team members, partners, and vendors on time
- Attend meetings (on-site, and virtual) take notes, and track deliverables
- Prepares agendas, notices, minutes, and resolutions for corporate meetings
Why U.S. Lawshield?
- Salary $55,000 – $65,000 commensurate with experience
- PTO beginning at 15 days per year and accruing with additional tenure
- 10 paid holidays
- Medical, dental, vision and additional supplemental coverage options
- EAP with travel protection, counseling and medical bill saver program
- 401k
- Company-provided computer equipment
- Quarterly travel opportunities for our company-wide meetings
- U.S. LawShield membership included with employment
- Fully remote-eligible role
Qualifications
- 1-3 years of experience in project management, communications, or as an Executive Assistant to senior-level leadership, or similar
- Ability to work in an extremely fast-paced environment
- Excellent problem-solving and analytical skills
- Excellent organizational and planning skills; able to keep track of tasks/deliverables for ongoing effortsExcellent verbal and written communication skills
- Strong computer skills including MS Word, Excel, PowerPoint, and Project Management software a plus
- Ability to rapidly adapt and respond to changes in environment and priorities
- Ability to work collaboratively as a member of a team
Administrative Assistant – Customer Experience
United States
Do the best work of your career, helping businesses change the way they manage finances.
As a leading provider of cloud-based software that simplifies, digitizes, and automates complex, financial operations for small and midsize businesses, Bill.com has grown with an entrepreneurial spirit that pursues continuous innovation. We’re driven by the belief that our technology can make a meaningful difference for small to midsize businesses.
We’re building the financial operations platform of the future to be used by millions worldwide. We have operations in San Jose, CA Draper, UT, Houston, TX and Sydney, AUS and are continuing to expand into other geographic locations. We’re partners with iconic US financial institutions and more than 80% of major accounting firms. If you’re looking for a place that helps you do the best work of your career, look no further than Bill.com.
Make your impact within a rapidly growing Fintech Company
We are turning our CX organization into a competitive force, evolving beyond great operational execution towards customer experience, advocacy and moving to become a key differentiator in our industry. We are looking for an energetic, flexible and a team player to play a critical role providing administrative support to the CX leader and their direct staff.
Prior experience assisting executive level leadership (VP+) in a fast paced environment is required for this role.
- Setting our CX leadership team to be successful, effective & efficient by
- Handling multiple calendars effectively
- Coordinating travel arrangements
- Coordinate & scheduling leadership meetings
- Taking notes in all team meetings and following up on actions
- Planning and coordinating team offsites and events
- Input and co-ordinate expenses
- Enabling our CX leadership team to build an employee and customer centric culture
- Plan, coordinate and manage employee recognition events
- Plan and coordinate all-hands meetings
- Manage logistics and administration activities of customer and employee swags
- All other projects assigned from management as needed
We’d love to chat if you have:
- Excellent communication skills
- A track record of discretion and confidentiality
- Familiarity with Slack (or similar chat systems), the Google Suite, and Mac computers
- A background in sales, customer service, retention, or administration is preferred
- Basic excel and powerpoint skills
- A willingness to take on tasks with optimism and eagerness and finish them in a timely manner, all while collaborating interdepartmentally
- Flexibility to change methods, techniques, or practices quickly and frequently, as requested from the team and managers, or as you see a need
- A quickness to learn new programs and terminology specific to the business
- A friendly, open, and welcoming demeanor
- An observant and helpful nature, always looking for ways to help and be better
Let’s talk about benefits
- 100% paid health, dental, and vision plans (choose HMO, PPO, or HDHP)
- HSA & FSA accounts
- Life Insurance, Long & Short-term disability coverage
- Employee Assistance Program (EAP)
- 11+ Observed holidays and wellness days and flexible time off
- Employee Stock Purchase Program with employee discounts
- Wellness & Fitness initiatives
- Employee recognition and referral programs
- And much more
We live our culture and values every day
At BILL, we’re different by design—it’s our culture. Our CEO is a trusted entrepreneur who lives our cultural values: Humble, Authentic, Passionate, Dedicated, and Fun. People here love being their authentic selves, contributing unique experiences, sharing ideas, perspectives, and intellectual curiosity. We celebrate our ersity as the heart and soul of how we work, grow, and succeed together. Inspiring people with meaningful career experiences they love really does make the dream work and our successes just keep getting better. There’s no limit to what we can build and where we can go from here. We’d love you to join us.
BILL is proudly an Equal Opportunity Employer where everyone is welcome. Our innovation and technology are inspired by an inclusive culture unlike any other. Everyone brings a different personal story and perspective and this erse mix of minds, backgrounds, and experiences is where our greatest ideas come from. We welcome people of all races, ethnicities, ages, religions, abilities, genders, and sexual orientations to make us an even more vibrant company. We want everyone to bring their authentic selves here, to share our values, shape our vision, drive innovation, and become part of a culture we celebrate every day.
BILL Culture:
- Humble – We check our egos at the door. We are curious. We listen, accept feedback.
- Authentic – We earn and show trust by being real—embracing our authentic selves.
- Passionate – We care deeply about each other and our customers.
- Accountable – We are duty-bound to each other, our customers, and society.
- Fun – We wrap it all together by building connections and enjoying time spent together.
Title: Executive Assistant
Location: US National
Remote
WHO WE ARE
We help global organizations of all sizes better connect with their customers to build value-driven, authentic relationships. And we strive to replicate the same at Jebbit – building and maintaining value-driven, authentic employee and team relationships that accelerate company and personal growth.
We’re a team of lifelong learners. We like being creative and logical. And we celebrate accomplishments, big or small. Come see for yourself!
WHAT WE DO
We put our team members, customers, partners, and users first – always! Businesses use Jebbit’s best-in-class software to capture zero-party data at scale via quizzes and digital experiences that consumers genuinely enjoy engaging with and, get genuine value from.
WHY WE DO IT
The market is here! Traditional data acquisition methods, like 3rd-party cookies and 2nd-party data marketplaces, will soon be a thing of the past. We believe that businesses that build their own proprietary sets of consumer-first, zero-party data will win in the end – and we know that our software will enable them to do just that.
OUR VALUES
Be an expert beginner, take initiative, do what scares you, and care for the whole person.
We are seeking an Executive Assistant to support our CEO. This person will be expected to provide sophisticated administrative and operational support to the CEO, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale. We are looking for someone who is flexible, can solve problems quickly and is looking to grow their career, while maintaining confidentiality and discretion, given the visibility they will have into the entire organization.
What You’ll Do:
- Be the trusted right hand to the CEO. This means you’re excited about ensuring operational excellence for them.
- Owning and managing the CEO’s calendar, with the ability to autonomously manage prioritization
- Ability to take initiative around special projects as needed that support the CEO’s or company goals
- Travel planning (flights, hotels, restaurant reservations, meeting scheduling)
- Build relationships across the organization. You know that cross-functional communication and collaboration is key for this type of role, and you enjoy working with folks of all levels, backgrounds and skill sets.
- Help keep us on track. You’re passionate about documentation, and your attention to detail helps ensure accurate communication across a wide variety of topics
Who you are:
- Experience as an executive assistant for a CEO or other member of a senior leadership team
- Experience responding to emails on behalf of senior executives and creating structure around calendar management.
- A high degree of trust and confidentiality, as you’ll have access to most information and issues across the company.
- Ability to clearly articulate the context around requests or outreach.
- Highly organized project manager – you are exceptionally organized and excel at managing multiple projects through successful completion.
- Interest in learning more about the SaaS industry, marketing technology, and a hunger to grow in your career
If you feel you don’t meet 100% of the qualifications outlined above, we want you to apply! We believe in hiring people, not just skills. If you have a passion to learn and are excited about what we are doing, then we want to hear from you.
WHAT WE OFFER
- High growth potential & career development
- Flexibility to work from anywhere
- Premier health coverage (medical, dental, vision)
- Equity
- 401K
- Flexible vacation
- Mental health & well-being benefits
- Parental leave (12-weeks, in conjunction with any Federal, State, National income replacement programs)
Senior Administrative Assistant – US Account Sales
Job Description
Additional Information Remote Based Position
Job Number 23011093 Job Category Administrative Location Sales Support East, 7750 Wisconsin Avenue, Bethesda, Maryland, United States Schedule Full-Time Located Remotely? Y Relocation? N Position Type Non-ManagementJOB SUMMARY
Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems.
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist iniduals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
California Applicants Only: The pay range for this position is $17.31 to $27.44 per hour.
Colorado Applicants Only: The pay rate for this position is $17.31 per hour.
New York City & Westchester County, NY Applicants Only: The pay range for this position is $17.31 to $27.44 per hour.
Washington Applicants Only: The pay range for this position is $17.31 to $27.44 per hour. Employees will accrue 0.4616 PTO balance for every hour worked and are eligible to receive minimum of 7 holidays annually.
All locations offer coverage for medical, dental, vision, health care flexible spending account, dependent care flexible spending account, life insurance, disability insurance, accident insurance, adoption expense reimbursements, paid parental leave, educational assistance, 401(k) plan, stock purchase plan, discounts at Marriott properties, commuter benefits, employee assistance plan, and childcare discounts. Benefits are subject to terms and conditions, which may include rules regarding eligibility, enrollment, waiting period, contribution, benefit limits, election changes, benefit exclusions, and others.
Marriott International is an equal opportunity employer. We believe in hiring a erse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law. Marriott International considers for employment qualified applicants with criminal histories consistent with applicable federal, state and local law.
Marriott International is the world’s largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. We believe a great career is a journey of discovery and exploration. So, we ask, where will your journey take you?
Executive Assistant
Reports to: a member of the Executive Team
Location: Remote Hours: Full-time Salary: $70,000-$75,000About Trevor
The Trevor Project is the world’s largest suicide prevention and crisis intervention organization for LGBTQ young people. We are a non-profit that provides 24/7 life-saving support via phone, text, and chat. We also operate the world’s largest safe space social networking site for LGBTQ youth and run innovative research, education, and advocacy programs. We’ve been saving lives every day for over 20 years.
Overview of the role
The Executive Assistant is responsible for supporting multiple executives and making sure their days run smoothly and efficiently so their best positioned to contribute to the life saving work of The Trevor Project. You will be a second brain for executives, able to anticipate and plan ahead, making sure that meetings are scheduled promptly, that correspondence is responded to in a timely way and that executives are spending their time on the highest leverage items. You will work collaboratively with all verticals at The Trevor Project and acts as a representative for the executives they support both with internal and external stakeholders.
Who you are
- Organized. You can keep track of 100 different things at once. It’s NBD for you to manage multiple busy calendars while responding to tons of emails and answering calls
- People person. As one of the main partners for multiple executives, you are always friendly, kind and professional. You love working with people, including your amazing colleagues, and are a collaborative team player
- Attentive to detail. You sweat the small stuff. You always double-check spellings of names, exact addresses and times of meetings
- Clear communicator. You are direct and concise. You speak and write eloquently, whether over the phone, in person, via e-mail and snail mail
- Trustworthy. You handle confidential and sensitive information with discretion
- Innovative. You look at the way things are and then imagine 20 ways they can be improved. You’re always thinking about ways things can be run more effectively
- Results-focused. You set clear timelines and drive processes to completion. You move with a sense of urgency and know how to get things done
- Flexible. You are comfortable navigating ambiguity and working through competing priorities.
- Passionate. You care about LGBTQ youth. You care about saving lives. You want to come to work and feel inspired every day. You want to change the world.
- Fun. The work we do is very serious, but that doesn’t mean we don’t have fun. We know how to have a good time and you should too.
What You’ll Do
- Own and manage multiple executives’ calendars, scheduling (and potentially rescheduling) internal and external meetings and appointments. This includes thinking proactively about competing priorities, travel times between meetings, and blocking enough time to process emails and complete tasks
- Book and manage travel for multiple executives and ensure they get from one place to another safely and on time
- Ensure that executives’ time is being spent effectively and efficiently
- Complete expense reports, data entry, and other administrative tasks
- Lead the preparation and editing of agendas, briefings, talking points, draft emails, presentations, memos, and other important documents
- Research and organize information for projects or initiatives
- Manage and complete special projects that support the needs of the executives’
- Other tasks, duties or special projects as assigned
Benefits
- Generous vacation and holidays (like a full day off to celebrate Harvey Milk Day!), including three half-day Fridays during the summer
- Comprehensive health insurance, including coverage for various gender affirmation surgeries (and we pay 100% of your premiums for medical, dental, and life)
- Flexibility to work from the continental US, Alaska, or Hawaii (we provide the technology, a monthly internet reimbursement, and a reimbursement to outfit your work-from-home space!)
- Fun virtual office environment and passionate team
- Online Subscription to Headspace, a digital meditation platform
- Meaningful work at an organization that is saving the lives of LGBTQ young people globally every day
The Trevor Project provides equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. The Trevor Project complies with all applicable laws.
Executive Administrative Assistant
locations
Remote US
time type
Full time
job requisition id
R-2967
With minimal supervision provide the highest level of confidential administrative support to the Executive’s Office (Position Category E1 – E3; 50% or more of the time).
- Compose and release a variety of high-level correspondence to ensure timely, effective, professional correspondence from the Executive’s Office
- Act as the Executive’s liaison with internal and external contacts, to ensure routine questions or problems are answered timely and effectively
- Receive, track and follow up on the resolution of escalations to the Executive
- Type correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed to ensure effective, accurate, and timely correspondence
- Perform confidential administrative functions such as assembling reports or proposals for internal and external use. Prepare routine and non-routine reports to ensure timely, effective distribution of information
- Support departmental projects by gathering information and tracking status
- Support the development of departmental presentations by gathering information, preparing handouts, preparing power-point presentations, and preparing text
- Transcribe, and distribute minutes of important meetings to maintain records and ensure effective, timely communication to relevant parties
- Manage and maintain departments’ records/files to ensure security and confidentiality of the files
- Maintain calendars, schedule meetings and appointments, arrange travel and hotel accommodations to ensure effective time management
Job Specifications
Typically has the following skills or abilities:
- Four years of high-level administrative experience with at least two years providing complex secretarial support or the equivalent
- Demonstrated ability to support a vice president or above (E1 – E3) greater than 50% of the time
- Demonstrated ability to represent the executive in a professional manner to internal and external audiences
- Type 30 wpm
- Demonstrate experience working with confidential and sensitive information
- Proficient with spreadsheet, word processing, and presentation applications
- Strong verbal and written communication skills
- Strong business acumen skills
- Ability to meet tight deadlines
- Ability to be flexible
- Ability to understand and follow department and company policies and procedures
- Ability to develop good working relationships across functional areas
Compensation range for the role is listed below. Applicable salary ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses, equity and commissions. For more information regarding VSP Vision benefits, pleaseclick here.
Salary Range:
17
–
27.5
VSP Vision is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, gender, race, color, religion, sex, national origin, gender identity, sexual orientation, disability or protected veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
As a regular part of doing business,VSPVision (“VSP”)collects many different types ofpersonal information, including protected health information, about ouraudiences, includingmembers, doctors,clients, brokers, business partners,andemployees. VSP Vision employees will have access to this sensitive personal information and are subject to follow Information Security and Privacy Policies.
Title: Administrative Assistant
Location: US Remote
Hiring Ranges:
US Tier 1 Locations: $89,000.00 USD – $131,000.00 USD
US Tier 2 Locations: $82,000.00 USD – $121,000.00 USD
US Tier 3 Locations: $76,000.00 USD – $111,000.00 USD
An Administrative Assistant at Mozilla provides support to another inidual or group of iniduals by managing calendars and appointments, coordinating activities between teams and departments, making travel arrangements, and providing other specialized administrative support tasks to extend the effectiveness and efficiency of the team.
The person in this role will report to a VP, collaborate extensively with the other administrative professionals within Mozilla, and utilize the Lead EA for development.
Duties and Responsibilities:
- Understands the business priorities of your leaders to best leverage their time.
- Will manage a dynamic senior leader calendar and can anticipate issues to ensure successful meeting coordination.
- Schedules and maintains meetings, travel itineraries and coordinates related arrangements for assigned leaders.
- Supports special projects which may include team offsites, events, onboarding, and culture/ team building programs.
- Handles distribution lists and organization charts.
- Arranges business travel and tracks expenses. May reconcile departmental budgets and invoices.
- Partners with Marketing Sr. Executive Assistant to coordinate and align on strategic initiatives across marketing leaders.
- Crafts and distributes reports upon request which may require working with other parts of the organization to gather information. Identifies key issues and patterns from partial/conflicting data. Takes a broad perspective to problems and identifies new, less obvious solutions.
- Builds and reinforces open partnerships with leaders to help lead an effective and efficient working team keeping all members organized, informed, and on task.
- Maintains confidential information and proprietary reports.
- As requested, prepares communications including, but not limited to, e-mails, reports, presentations, agendas, and minutes. Distributes information to the broader team on the leaders’ behalf.
- Ad hoc duties as assigned based on the needs of the business.
Specific Skills and Experience Required:
- 3+ yrs of demonstrated ability providing administrative support to multiple leaders (Director or VP level), preferably in fast-paced, remote, global environments.
- Proven ability to set and manage expectations.
- Excellent communication and interpersonal skills.
- Receptive to learning and adapting to new experiences.
- Ability to apply thoughtful judgment to complex situations; you make sure you understand the why behind and beyond tactical instructions and directives.
- Dedication to confidentiality and discretion.
- Excellent relationship management skills with the ability to maintain composure under pressure.
- Teammate mentality; ability to establish and maintain effective relationships across the organization.
- Ability to work extensively on Google applications such as Gmail, Google Calendar, etc.
- You have an eye for details and a skill for planning and organizing multiple schedules across different time zones.
- Ability to take initiative, think clearly, creatively problem solve, and make decisions under pressure.
- Crafting and improving processes.
- Experience supporting a marketing leadership team is a bonus.
We will ensure that qualified iniduals with disabilities are provided reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment, as appropriate. Please contact us at [email protected] to request accommodation.
#LI-REMOTE
Administrative Asst II
locations Portland, OR
Remote, USA
time type Full time
job requisition id REQ003362
At The Standard, you’ll join a team focused on putting our customers first.
Our continued success is driven by a high-performance culture. We’re looking for people who are collaborative, accountable, creative, agile and are driven by a passion for doing what’s right – across the company and in our local communities.
We offer a caring culture where you can make a real difference, every day.
Ready to reach your highest potential? Let’s work together.
Job Summary:
Provide analytical and specialized administrative support to one or more managers.
Principal Duties & Responsibilities:
- Provide advanced-level administrative support including managing complex projects as directed by management.
- Conduct in-depth research for complex data analysis.
- Work autonomously using judgment and discretion within established procedures and practices.
- Manage projects by preparing and maintaining project plans, and budgets.
- Track progress and identify/resolve obstacles or elevate significant issues to resolve barriers.
- Provide subject matter guidance for Administrative Assistant I personnel within the ision.
- Work on assignments requiring considerable judgment and initiative.
- Analyze problems, determine approach, compile, and analyze data to prepare complex trends, status, or other reports, drawing data from a variety of sources within and outside the department.
- Assist in the formulation of department budget, tracking actual to planned expenses and reporting variances, coordinate budget results with management.
- Prepare and issue cost allocation and charge back information to Corporate Accounting.
- Coordinate activities, information and communication between departments and outside parties.
- Participate in special projects or other duties as assigned.
- Create, edit, and proofread letters, memos, reports, presentation materials, and prepare correspondence often with little direction or working from rough draft.
- Material is frequently confidential in nature.
- Gather and analyze incoming inquiries or information to identify and solve problems with little or no precedent.
- Make travel arrangements, prepare, and distribute agendas and meeting minutes, maintain appointment schedules, and plan and coordinate special events.
- Evaluate and communicate information in a clear manner, recognizing when high sensitivity and discretion is required.
Job Specifications:
- Education: Associate degree with additional college coursework or Bachelor’s degree.
- Experience: minimum of 4 – 6 years demonstrated expertise providing advanced administrative support, including MS Office applications, or the equivalent combination of education and experience.
- Regular attendance is essential for this role.
#LI-Remote
Note: The Standard is required to provide a reasonable estimate of the pay rate for this role when hiring a Colorado resident. The salary for employees working in Colorado in this role is listed below. The Standard’s package also includes incentive plan participation and comprehensive benefits including medical, dental, vision, retirement, and paid time off.
- Please note, eligibility to participate in an incentive program is subject to the rules governing the program and plan. Any award depends on various factors, including inidual and organizational performance.
Executive Assistant
to an Intense SaaS CEO
Remote
Full Time
Experienced
The Mission:
Raising the maturity level of people all over the world. It sounds simple enough, right? This CEO and serial entrepreneur has services, products, and provides coaching that is changing the world. By leaning into simplicity and love this leader has developed software solutions that help business owners of all sizes achieve their goals.
With business development plans constantly growing, new products in queue, and an abundance of ideas this creator is focused on the big picture- combining spirituality, health, and entrepreneurship to create conscious entrepreneurs.
This organized thinker has personally tried and tested not just SaaS but also health products, lifestyle changes, and other new ideas so they can provide the best guidance and advice to their customers. By systematically assessing results and refining their knowledge and experience this leader has reached the pinnacle of understanding regarding entrepreneurship and the unwavering values leaders must have.
Position Summary:
Focused on driving projects to completion this Executive Assistant role is a prime opportunity for an operations-minded inidual who enjoys optimizing processes and documenting procedures. Experience with creating and documenting processes is a must as this company and its leader are focused on development, growth, and process improvement.
This collaborative role will act as a buffer, liaison, gatekeeper, and trusted advisor whose insight will be valued.
The ideal candidate will be adaptable in the tasks they take on, completing items that range from household management to personal assistance and, ultimately, administrative executive assistance.
Securing time for this leader to optimize their creativity will require this assistant to go beyond meeting minutes and email correspondence and stretch into guiding their leader to personal appointments, assigning contractors for household projects, and complete ownership of outcomes in all areas of this CEO’s life.
As a respected partner, you will have knowledge, skills, and opportunities poured into you; it will be up to you how far you choose to expand yourself by reaching beyond your comfort zone. You know that the secret code we will ask for is to keep it ‘simple.’ You will be encouraged to collaborate with teams and serve with an open mind, and the goal of raising the maturity level of those around you.
Essential Duties and Responsibilities:
- Project management
- Calendar management
- Inbox management
- Travel management
- Team building
- Vendor management
Essential Skills and Abilities:
- Act with intent and confidence
- Direct communication
- SaaS experience
- ATS pipeline management
- Emotional intelligence
- CRM experience
- Slack
- Asana
- GSuite
- Composition and presentation skills
Compensation Details:
- $70k-$85k
- PTO
- Health Stipend
- Equipment provided
The role requires at least seven years (preferably nine years) of Executive Assistant experience.
Remote. EST preferred.
We are currently unable to accept applications from candidates in NY, NJ, CT, CA, MT, LA, and MA.
Administrative Assistant
Remote
Requisition NumberAMER26927
Full-time
Virtual Office, Other
Job Summary
Zimmer Biomet is a global medical technology leader. Our team members are part of a company with a heritage of leadership, a focus on shaping the future, and a mission dedicated to alleviating pain and improving the quality of life for people around the world.
This position provides administrative support to an executive leader and may also support other leadership team members. Success involves a high level of interaction and required effective communications with senior leaders and team members at all levels of the organization. May also include communications with surgeons and distributors. A significant portion of the job involves planning, coordinating and making domestic and international travel arrangements that are frequently subject to last minute changes.
Principal Duties and Responsibilities
- Provide general administrative support to executive leader and calendar management and travel and expense report support for several senior staff members. Prepare correspondence and presentation materials for internal and external audiences.
- Organize and coordinate in-house and off-site meetings, teleconferences and videoconferences.
- Prioritize and handle all incoming email, mail, faxes and telephone calls, scheduling of appointments and maintaining Outlook calendar.
- Plan and coordinate complicated domestic and international travel arrangements.
- May lead small process improvement projects, to enable more efficiency.
- Must have flexibility to work overtime, including evenings and weekends as needed, with occasional domestic travel.
Expected Areas of Competence
- Demonstrated ability to operate independently without supervision, handle stressful situations, use initiative and innovation to handle issues and make decisions.
- Anticipate the needs of the VP and follow through as needed. At times will be asked to attend meetings alongside the VP to take notes and manage meeting agendas.
- Excellent verbal and written communication skills.
- This position will often be in a position to represent the senior staff. Must be approachable and friendly with a “can-do” attitude.
- High level of accountability to get tasks and projects done accurately and on time.
- High degree of professionalism, diplomacy, discretion, judgment and cultural sensitivity. Often expected to handle confidential and sensitive materials.
- Demonstrated strong organization skills, with the ability to work on multiple tasks simultaneously and balance priorities.
- Strong team player with the ability to build relationships – both internal and external – at all levels.
- Proficiency in Word, Excel, PowerPoint and Outlook/Mail/Calendar, and the ability to learn new software applications.
Education/Experience Requirements
- High School diploma
- Minimum of 5 years of experience in administrative or related roles, or a combination of education and experience.
- Prior administrative experience supporting senior level executives is preferred.
- Advance MS Office (Word, Excel, PowerPoint and Outlook/Mail/Calendar)
- SharePoint experience preferred.
- MS Teams experience preferred.
Travel Requirements
Up to 5%
Additional Information
At Zimmer Biomet, we believe in The Power of Us, which means that we are stronger together. We are committed to creating an environment where every team member feels included, respected, empowered, and celebrated.
As a Zimmer Biomet team member, you will share in our commitment to providing mobility and renewed life to people around the world. This is why we offer you a competitive rewards package that includes medical, dental, vision, life and disability insurance, wellness incentives, employee assistance programs as well as paid time off for vacation and holidays.
Compensation Range: $27-36 per hour
Title: Administrative Assistant
Location: US National – Remote
Code for America reached a voluntary recognition agreement with Code for America Workers United, affiliated with OPEIU (Office Professional Employees International Union, Local 1010), effective on October 22, 2021. We are currently engaged in negotiations towards our first collective bargaining agreement.
Code for America believes government can work for the people, by the people, in the digital age, and that government at all levels can and should work well for all people. For more than a decade, we’ve worked to show that with the mindful use of technology, we can break down barriers, meet community needs, and find real solutions.
Our employees and active community of volunteers build and transform government and community tools and services, making them so good they inspire change. We merge the best parts of technology, nonprofit, and government to help support the people who need it most. With a focus on ersity, equity, inclusion, and deep empathy for partners in government and community organizations and the people that our partners serve, we’re building a movement of motivated change agents driven by meaningful results and lasting impact. At Code for America, you contribute to exciting work while learning and developing in a supportive and flexible environment. Our compensation and benefits are holistic and thoughtfully curated to represent our employees and our mission. Help us drive real generational change that lasts.
Code for America is looking for a talented Administrative Assistant who will be the go-to resource, keeping our teams operating smoothly and efficiently, with thoughtful, effective communication.
About the Role:
As the Administrative Assistant you’ll support our Code for America team with all of their administrative needs, from booking travel to scheduling meetings internally and externally.
This role is a great opportunity for someone looking to contribute to an organization making a real impact. We’re looking for someone who excels in a fast paced environment, has top notch organizational skills, and is excited by the opportunity to help the team thrive.
This role will be remote, and reports to CfA’s Manager of Executive Administration.
In this position you will support:
- Scheduling Administration (75%):
- Scheduling/Rescheduling for Code for America staff (internal/external)
- Maintaining calendars
- Arranging meetings
- Coordinating schedules across teams
- Preparing documents and spaces for meetings
- Scheduling/Rescheduling for Code for America staff (internal/external)
- Administrative Alignment (15%):
- Working with other admin to create/update everyday documents
- Data entry in support of leaders and teams
- Subbing as needed for other admin
- Staff Travel (5%):
- Booking staff travel if/when needed
- Other duties as assigned (5%)
About you:
- Strong organizational skills
- Thoughtful communication
- Great calendar management skills
- Able to exercise discretion and tact
It’s a bonus points if you/have:
- Knowledge of Google Suite
- Knowledge of booking travel for others
What you’ll get:
Salary:
Code for America’s salary bands are transparent internally as a part of our commitment to ersity, equity, and inclusion. We are happy to extend this transparency during the recruitment process. As a part of our equitable hiring practices, we aim to target the midpoint of the 2nd quartile of the range for all new hires.
The targets for this role are dependent on your market/geographic location. The targets for this role range from $54,251 to $66,413.
Benefits and perks:
- Values:
- Leadership and teammates who value Equity, Inclusion, and Diversity (DE&I)
- A collaborative, cross-functional, hardworking and fun environment
- Medical & Retirement:
- Full benefits package with 100% coverage towards select medical, dental and vision plans and contributes 80% of the cost towards dependent and family coverage
- 401k plan with matching funds up to 3%
- Professional development:
- Bi annual 360 review process alongside compensation reviews
- $1000 annual (per calendar year) stipend towards professional development
- A manager and org-wide structure that supports and enables professional development
- Flexible Time:
- Unlimited Paid Time Off policy
- Flexible working hours- we aim to hold all internal meetings between 10 AM – 3 PM PT
- Employee enablement support:
- $200 stipend in first paycheck for remote environment setup
- Additional equipment reimbursement of up to $500 for remote enablement
- Cell phone and/or internet reimbursement of up to $50 per month
Title: Administrative Assistant- Editorial Director
Location: United States
Are you super organized but also laid back? Do you enjoy making sure all the moving parts of a project go smoothly? Do you have amazing project management and research skills and feel passionate about women’s health?
HealthyWomen is a nonprofit organization dedicated to educating women about health topics so they can make informed decisions about their healthcare and feel supported as they navigate their health. We are a fast-paced organization, seeking a highly organized Administrative Assistant to support the Editorial Director in producing a high volume of high-quality content. Key aspects of the role are finding subjects and sources for stories as well as helping keep the editorial department organized. If this sounds like a good fit, tell us why.
THIS IS A FULLY REMOTE ROLE. CANDIDATE MUST BE U.S.-BASED AND ABLE TO WORK ON EAST COAST HOURS.
Administrative Assistant Responsibilities
- Use the internet and social media to find subjects and sources for stories
- Organize and update multiple content calendars
- Keep track of freelancer due dates and assignments
- Handle multiple projects at one time
- Write letters and emails on behalf of editorial director
- Provide polite and professional communication
- Perform additional tasks as needed by the editorial team
About You
- Strong research skills and deep familiarity with using the internet, FB, Twitter and Instagram to find sources
- Strong organizational skills
- Strong attention to detail
- Excellent writing skills
- Analytical ability
- Expertise in Google Suite
- Healthy sense of humor
Details
- This position is a 30-hour/week position, 3-month contract to start
- 100% remote, candidates must be able to work on an ET (New York) time zone schedule in order to attend virtual meetings.
Title: Executive Assistant – Media Relations
Location: US National – Fully Remote
Job Type
Full-time
Description
Position Objective:
To provide high-level support to the director and senior vice president of the Media Relations Department
To initiate and manage a variety of projects for the Media Relations Department
Primary Responsibilities and Duties:
Represent the director and senior vice president in all forms of communication regarding campaigns, advertisements, and media inquiries
Develop, manage, and execute a variety of projects in consultation with senior staff, and make sound, independent decisions in their absence
Conduct research, prepare written analyses, make phone calls, schedule and lead meetings, and draft correspondence on behalf of senior staff and/or to support the department’s special projects
Draft and update detailed reports, SOPs, speeches, and letters covering a variety of issues
Identify outreach opportunities through media monitoring
Oversee and track the need for urgent weather media alerts
Organize mailings to media industry contacts, coordinate media tours, and help execute other media and/or advertising-related initiatives
Use WordPress to manage Media Center projects
Professionally represent PETA’s campaigns to the media and the general public
Exercise sound judgment and confidentiality at all times
Perform any other duties assigned by supervisors
Requirements
Degree in a related field or equivalent experience
Two years of high-level administrative support experience
Thorough knowledge of animal rights issues and PETA campaigns
Demonstrated exceptional written and verbal communication skills
Exceptional writing abilities, especially in composing and editing letters
Proven ability to make sound judgments and work independently
Demonstrated ability to deal with a wide range of people in a professional manner
Must be at least 21 years of age and have a valid U.S. driver’s license, a minimum of three years of driving experience, and a satisfactory driving record
Proven ability to take initiative and follow through
Proven strong organizational skills and meticulous attention to detail
Proven ability to work well under pressure and meet tight deadlines
Professional appearance and adherence to a healthy vegan lifestyle
Support for PETA’s philosophy and the ability to professionally advocate PETA’s positions on issues
This position requires proof of the COVID-19 full vaccination and booster
Commitment to the objectives of the organization
The hourly pay range for this position is $20.29 to $24.92 per hour. The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidate’s experience and the cost of living in the area in which the candidate will live and work.
Executive Assistant
United States
Job Identification
182795
Job Category
General Administration/Secretarial
Locations
- United States
Job Type
Regular Employee
Years of Experience
0 to 2+ years
Does this position require a security clearance?
No
Applicants are required to read, write, and speak the following languages
English
Additional Info
Visa / work permit sponsorship is not available for this position
Job Description
Provides clerical support within any of a variety of departments. Supports an SVP or below.
Perform clerical duties to relieve ision staff and/or team members of all clerical details. Screens calls and takes messages Maintains filing systems. Composes and types routine letters, reports, and other material. Prepares and tracks expense reports and purchase requisitions. Assists in the preparation of reports, graphs, and presentations using spreadsheet and graphic software. Makes travel arrangements and manages calendar. Arranges internal/external meetings and catering needs. Maintains organization charts and distribution lists. Manages and tracks assets. Acts as an information source on organization policies and procedures. Works with other administrative personnel.
Works on assignments that are semi routine in nature where the ability to recognize deviation from accepted practice is essential. Follows standard practices and procedures. Normally receives detailed instructions on routine work and new assignments. Demonstrated strong organization skills and attention to detail. Ability to multitask and meet deadlines. Able to maintain confidential information. Professional phone manner and interpersonal skills. Use of word processing application and office equipment. BA/BS degree or equivalent 1 – 2 years of related experience.
Responsibilities
Provide administrative support to senior executives. You will be responsible for assisting with administrative tasks on behalf of executives, including calendar management, timesheet and expense submission and travel arrangements. You will also be responsible for preparing a range of routine and non-routine materials for executives in alignment with brand standard and proof reading for consistency, grammar and spelling. You will coordinate events on behalf of executives and/or within the organization supported. This also includes collaborating effectively with internal partners to accomplish various tasks and projects on behalf of executives by communicating goals and objectives to others and ensuring that solutions and outcomes address the needs of the executive and organization. This role also supports office sites and our associate base. You will perform office administrative tasks such as supply ordering, tracking maintenance requests, on-site availability to support associate needs, receive orders, welcome guests. You may also own administrative processes like onboarding, offboarding, timesheet compliance, and purchase requests. In addition, you will be responsible for managing occasional project work and data analysis for internal clients, support organizational meeting planning, logistics planning, event planning and note taking. You will represent executive leadership to internal and external clients with professionalism and approachability. Finally, you will act as an early adopter of new technologies and processes and can assist other associates in learning and utilizing new tools.
Qualifications
Range and benefit information provided in this posting are specific to the stated location(s)
California Pay Range: from $21.15 to $41.15 per hour; from $44,000 to $85,600 per annum.
Colorado Pay Range: from $19.95 to $37.07 per hour; from $41,500 to $77,100 per annum. New York City Pay Range: from $19.95 to $39.13 per hour; from $41,500 to $81,400 per annum. Washington Pay Range: from $22.31 to $39.13 per hour; from $46,400 to $81,400 per annum.Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience and market conditions, as well as reflect Oracle’s differing products, industries and lines of business.
Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.Oracle offers a comprehensive benefits package which includes the following:
1. Medical, dental, and vision insurance, including expert medical opinion 2. Short term disability and long term disability 3. Life insurance and AD&D 4. Supplemental life insurance (Employee/Spouse/Child) 5. Health care and dependent care Flexible Spending Accounts 6. Pre-tax commuter and parking benefits 7. 401(k) Savings and Investment Plan with company match 8. Flexible paid time off (unlimited or accrued vacation and sick leave) 9. Paid parental leave 10. Employee Stock Purchase Plan 11. Adoption assistance 12. Financial planning and group legal 13. Voluntary benefits including auto, homeowner and pet insuranceAbout Us
As a world leader in cloud solutions, Oracle uses tomorrow’s technology to tackle today’s problems. True innovation starts with erse perspectives and various abilities and backgrounds.
When everyone’s voice is heard, we’re inspired to go beyond what’s been done before. It’s why we’re committed to expanding our inclusive workforce that promotes erse insights and perspectives.
We’ve partnered with industry-leaders in almost every sectorand continue to thrive after 40+ years of change by operating with integrity.
Oracle careers open the door to global opportunities where work-life balance flourishes. We offer a highly competitive suite of employee benefits designed on the principles of parity and consistency. We put our people first with flexible medical, life insurance and retirement options. We also encourage employees to give back to their communities through our volunteer programs.
We’re committed to including people with disabilities at all stages of the employment process. If you would like accessibility assistance or accommodation for a disability at any point, let us know at +1.888.404.2494, Option 1.
Disclaimer:
Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.
Oracle is an Equal Employment Opportunity Employer*. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans’ status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.
* Which includes being a United States Affirmative Action Employer
Title: Administrative Associate
Location: United States
US – Remote
Full time
Who we are:
The Association of American Medical Colleges is a not-for-profit association dedicated to transforming health care by supporting the entire spectrum of medical education, medical research, patient care, and community collaborations conducted by our member institutions. We are dedicated to the communities we serve and steadfast in our goal to improve the health of people everywhere. The AAMC strives to make a positive impact not only in your career, but in your life. We offer a comprehensive benefits package which features:– Significant employer 403(b) contribution
– Public transportation subsidy – Generous paid time off program – Tuition reimbursement – Wellness program that includes: discounted gym membership, onsite yoga and sponsored sports teamsWhy us, why now?
A service of the AAMC, the Visiting Student Learning Opportunities (VSLO) program enables thousands of students at medical schools across the US and internationally to search for clinical rotations offered by hospitals and health systems. Over 43% of all medical graduates have accepted a rotation through the VSLO program and more than 300+ teaching hospitals have joined the program.
In this role, you will work directly for the VSLO Senior Director, to provide a wide range of administrative and project support functions that support the success of VSLO operations. You will ensure consistent professional delivery of meeting logistics and presentations, manage travel, maintain the file systems and monitor all VSLO billing.
How will you make an impact?
- Develop VSLO awareness and proficiency
- Within the defined process, execute annual institutional billing activities. Maintain and continuously monitor for accurate/updated billing contacts etc. within the defined process
- Work closely with VSLO teammates and AAMC finance and legal departments to insure professional, accurate and timely communications with VSLO user base re: all billing and participation agreements
- Principal liaison with AAMC Legal regarding questions and amendments to institutional business agreements
- Develop AAMC and VSLO awareness and proficiency
- Support VSLO leadership in the development and monitoring of the VSLO budget
- Draft and process invoices and contracts
- Support VSLO team travel logistics
- Work with teammates and colleagues to provide logistics and technical support for meetings that ensures a high-quality onsite or virtual experiences
- Assist with the development of presentations, and meeting materials
- Maintain the VSLO Communications Calendar
- Internet research related to projects
- Responsible for maintaining an accurate, curated VSLO file system and a timely process for all VSLO archiving functions.
- Provide general administrative support to the Senior Director
- Work closely with VSLO Technical Director in supporting Competitive Intelligence as needed
What will you bring to the role?
- A high school diploma and 4-5 years of experience
- Experience coordinating multiple assignments, calendar management, and office management including electronic file management.
- Strong verbal and written communication skills
- Attention to Detail
- Proficient in MS Office, especially PowerPoint, and Excel.
- Proficient in Salesforce, Workday, and Microsoft Teams
Remote Work Eligibility
This position is eligible for remote work in the continental US
If a bachelor’s degree is required, related work experience may be substituted in some positions. One year of college course work at an accredited institution is equivalent to one year of related work experience.
COVID-19 Vaccine Requirement
The AAMC is committed to providing and maintaining a safe work environment for all, taking measures to secure workforce continuity, and promoting the health and wellbeing of our members, stakeholders, and our communities at large. Therefore, the AAMC requires its employees to be fully vaccinated against COVID-19. Employees will be required to show proof they are fully vaccinated. Only vaccines that have been approved or granted Emergency Use Authorization (EUA) by the FDA, or listed for emergency use by the World Health Organization (WHO) will be accepted.
Permit Agent
Company Description
At Fastrax Permit Service, LLC we provide oversize/overweight trucking permits. We specialize in permitting oilfield equipment. We are looking for a new team member with a sharp eye for detail, sound judgement, and logic-based decision-making skills to help facilitate our growth.
Permit Agent Position
We are looking for a full-time remote Permit Agent. Candidates MUST have experience with Microsoft Excel and Google Sheets. Experience with oversized overweight permitting, and or DOT compliance preferable. The work is highly detailed, frequently under pressure with time sensitive deadlines. The ability to manage multiple tasks simultaneously is a necessity. We will provide all equipment necessary, and extensive training to help you develop the knowledge needed for this position.
Job responsibilities
- Locating well sites using online applications
- Accurately reading and transferring vehicle and equipment information from spreadsheets into online permitting systems
- Use electronic maps to plan routes of travel from well site to well site
- Take customer orders and answer questions
How to Apply
- Send resume to [email protected]
- Complete our pre interview aptitude test at: https://www.ondemandassessment.com/link/index/JB-ZBTSKPCRU?u=145179
- Must provide references
Compensation
- Salary: $20/hr. plus based on experience.
- Health Insurance: Company paid up to $1000/month for employee/spouse/dependents
- Life Insurance: Company paid $20,000 life insurance policy
- Paid Vacation: 10 days following first year anniversary
- Retirement: Company match Simple IRA after first year anniversary
Executive Assistant
- US – Remote
- General
- 586851
About Monetate
Monetate is shaping the future of digital customer experiences. Powered by patented machine learning, Monetate empowers organizations to use relevant data to make the most intelligent and personalized decisions across touchpoints. Capabilities such as testing and experimentation, recommendations, and automated 1-to-1 experiences give brands the ability to deliver the right experience at the right time to their customers. Monetate has incorporated powerful capabilities from Certona to provide the most comprehensive personalization solution, all within a single platform.
Founded in 2008, with a presence in the U.S. and Europe, Monetate is trusted by leading brands around the world and influences billions of dollars in revenue every year for top retailers such as Reebok, Office Depot, and Lufthansa Group.
About This Role
As an Executive Assistant, you will help support our Executive Leadership Team (ELT). You will help our ELT be successful and organized in their calendars, workflow, travel and overall administrative support. A great candidate for this role is someone who is highly organized, can juggle many tasks at once, is not easily overwhelmed, and is comfortable interfacing with all levels of internal management/staff and external partners/third parties.
Come Work for Monetate
Welcome to Monetate! Come join our fully remote work environment and be part of an exciting, innovative team that is shaping the future of personalized digital customer experiences.
Powered by patented machine learning, Monetate empowers organizations to use their relevant data to make the most intelligent and personalized decisions across all touchpoints through testing and experimentation, recommendations, and automated 1-to-1 experiences within one single platform.
Founded in 2008, with a presence in the U.S. and Europe, Monetate is trusted by leading brands around the world and influences billions of dollars in revenue every year for top retailers such as Reebok, Office Depot, and Lufthansa Group.
What You’ll Do
- Manage and organize the scheduling of meetings, events, and travel for executive-level leadership across multiple time zones
- Oversee general vendor management and coordinate vendors for events including but not limited to catering and service companies
- Manage expense reporting for the ELT members you’re supporting
- Generate reports in Excel, create PowerPoints, and compile materials for reports as needed
- Manage incoming/outgoing company mailings and packages
- Support additional company projects and objectives from administrative end as needed
What You’ll Need
- 3+ years’ experience providing high-level administrative support for executives/leadership
- Ability to treat sensitive/confidential information with appropriate discretion
- Proven competencies in software applications and programs, particularly Microsoft Office, (including Excel, Word, Power Point, Outlook), Zoom, Slack, and Concur
- Strong sense of urgency, adaptability, and resourcefulness
- Needs strong attention to detail, task-oriented follow-through, and organizational skills
Bonus
- BA or BS degree preferred
Monetate Perks
- Flexible schedule and time away programs
- Paid company holidays and global volunteer day
- Generous health, wellness, and benefit programs, including 401(k) match and pet insurance
- Opportunity for impact, rapid career growth, and intellectual stimulation
- Passionate, high-achieving teammates excited to help you succeed and learn
- Company events and other activities (Holiday parties, Happy hours, Volunteering)
Executive Assistant
United States
Executive
Full Time
Remote
About us:
Live experiences help make us human, bringing us across today’s social and digital ides to focus on what truly connects us – the here, the now, the once-in-a-lifetime moment that we share – together. To fulfill Gametime’s vision to unite the world through shared experiences, we deliver fans an extraordinary experience for enjoying, discovering, and purchasing last-minute tickets to live events.
With platforms on iOS, Android, mobile web, and desktop supporting events across the US and Canada, we are reimagining the event ticket experience in a mobile-first world.
The Role:
Gametime is seeking an Executive Assistant to support our CEO and other members of our Executive Team (think Brady searching for his Gronk). Our ideal candidate will thrive in our innovative, fast-paced, and growing organization. You strive to help to cultivate connectivity across departments, driving efficiency and bringing productivity to the next level. Help the Gametime Executive team, focusing on the CEO, by being the number one problem solver at Gametime. Establish priorities with the CEO and their leadership team, driving teams towards execution. Manage emerging issues in a proactive manner by anticipating the CEO’s needs. Support internal and external communications between your executives, executive team, and important partners including taking notes and tracking action items in meetings. Being able to manage a company’s wide programs while understanding the big picture priorities. Assist Gametime in aligning cross-functional teams. Collaborate with peers, colleagues and across teams to support company-wide projects and goals.
What you’ll do/own:
- Act as time-advocate, and liaison for Executives
- Act as a team point person: handle team requests, problem-solve, and assist with keeping the team on-track and organized
- Maintain department’s communications, meeting notes, project plans, goals and group tasks.
- Draft and edit presentations with extraordinary attention to detail and other meeting deliverables.
- Manage complex calendars
- Plan events and work with executives to coordinate team off-sites, virtual events and team building activities.
- Over-communicate (within a remote environment) potential challenges or changes
Our ideal candidate has:
- 3+ years of prior Executive Assistant experience
- Aligned with Gametime’s core value of Above & Beyond (more than expected) with impeccable attention to detail and ability to follow through
- Aligned with Gametime’s core value of One Team One Dream team oriented philosophy and a commitment to supporting others (no challenge too big or too small because it’s all about the team and amazing collective results)
- Aligned with Gametime’s core value of Always be Curious (resourcefulness, learning)
- Project management and action item management experience
- Effective analytical skills and demonstrated ability to improve process and efficiency
- Effective organizational, problem solving, communication and interpersonal skills
- Highly motivated, organized inidual able to deliver results with minimal supervision in a sometimes-ambiguous environment
- Sports /Music/Entertainment enthusiast
What we can offer:
- Flexible PTO
- Medical, dental, & vision insurance
- Life insurance and disability benefits
- 401K, HSA, pre-tax savings programs
- New equipment setup provided
- Wellness programs
- Tenure recognition
Compensation Range:
- At Gametime pay ranges are subject to change and assigned to a job based on specific market median of similar jobs according to 3rd party salary benchmark surveys. Inidual pay within that range can vary for several reasons including skills/capabilities, experience, and available budget.
- $100,000 – $140,000
Gametime is committed to bringing together iniduals from different backgrounds and perspectives. We strive to create an inclusive environment where everyone can thrive, feel a sense of belonging, and do great work together. As an equal opportunity employer, we prohibit any unlawful discrimination against a job applicant on the basis of their race, color, religion, veteran status, sex, parental status, gender identity or expression, transgender status, sexual orientation, national origin, age, disability or genetic information. We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering ersity across our company.
Executive Assistant
at Datavant
Remote, United States, Canada
Datavant is a rapidly growing healthcare technology company with a mission to connect the world’s health data. By eliminating data silos in the healthcare industry, we aim to unlock opportunities to accelerate clinical data exchange, medical research, and help organizations design better ways to facilitate access, affordability, and quality of care leading to better patient outcomes.
By joining Datavant today, you’re stepping onto a highly collaborative, fully remote team that is passionate about creating transformative change in healthcare. We look for people who are smart, nice and get things done. We invest in our people and believe in hiring for high-potential and humble iniduals who can rapidly grow their responsibilities as the company scales. Datavant is a distributed, remote-first team (no office locations) and we empower Datavanters to shape their working environment in a way that suits their needs — learn more here! We are fully remote and distributed across the country with colleagues in all US, Canadian, and UK time zones.
In this expanded executive assistant role role you will bring strategic thought to your partnership with our Chief Product Officer (CPO) and our Head of Engineering by giving support, leverage, and peace of mind to them and other executives. You can and will grow as our team expands and executive needs become more complex, including the management of strategic projects and key organizational initiatives.
You Will:
- Deliver reliable, professional administrative support for the CPO and Head of Engineering as well as light support for their direct reports including:
- Manage calendar, travel booking, and schedule internal and external meetings (e.g., executives, board members, clients)
- Gather key data and draft company-wide communications from Executives
- Facilitate internal company celebration events, ensuring accomplishments and employee milestones are recognized
- Handle highly-confidential and/or sensitive information with discretion and tact
- Planning, communication and event logistics for in-person team offsites (roughly once per quarter)
- Enable team to scale by ensuring no critical documents or processes fall through the cracks, including:
- Own and manage the calendar for critical meetings and bonding events, ensuring they occur with proper preparation and smooth logistics
- Reconcile vendor commitments, employee expenses and credit card statements for executives you support
- Ensuring vendor quotes and engagement letters are routed correctly, and centralized for easy access
- Bring a mindset for process improvement to all things, suggest more efficient ways to conduct core executive operations
This role does not:
- Support executives outside of professional requirements (no personal support)
- Report to the CPO/Head of Engineering. You will be part of a broader, high impact EA team.
What You Will Bring to the Table:
- Prior experience in an executive assistant role supporting a C-Suite Level Exec is highly valuable, especially if some of that experience is at larger companies (2,000+ employees)
- World-class attention to detail: names are spelled correctly, time-zones are accurate, you proofread all your work by default.
- Professional and helpful: you are accessible yet appropriately distanced, you offer help proactively when needs arise without aggressively inserting yourself. You feel comfortable knowing when to make decisions without all the necessary input (“ask for forgiveness rather than permission”), and when to wait or escalate,
- Well organized: you have a system to track key activities, you follow up on all open items, no tasks fall through the cracks
- Fast response time, especially to requests from your Executives and when coordinating meetings with external parties
- Generally answer all direct Executive needs/questions within 4 hours between 8am and 6pm EST on work days
- Some responsiveness over evenings/weekends is expected (don’t ‘go dark’ from Friday 5pm to Monday 8am)
- On occasion, long hours, weekend work, and on-call support may be needed. Ideally these needs are seen in advance and can be discussed.
- Follow up with external parties regarding coordination/scheduling should happen within 12 hours (OK if meeting arrangement is not finalized, but must acknowledge request and start conversation same day)
- You understand and respect confidentiality
- Ability to travel throughout the year for Leadership and EA offsites
We are committed to building a erse team of Datavanters who are smart, nice, and get things done where every Datavanter is empowered to bring their authentic self to their work. We are all responsible for stewarding a high-performance culture in which all Datavanters belong and thrive. We are proud to be an equal opportunity employer and welcome applications from people of all backgrounds and experiences.
Our compensation philosophy is to be externally competitive, internally fair, and not win or lose on compensation. Salary ranges are developed with the support of benchmarks (competitive San Francisco rates for US-based roles) and industry best practices.
We’re building a high-growth, high-autonomy culture. We rely less on job titles and more on cultivating an environment where anyone can contribute, the best ideas win, and personal growth is driven by expanding impact and less by title. This means we default to simple job titles (e.g., Software Engineer) rather than complex ones (e.g., Senior Software Engineer). The range posted is for a given job title, which can include multiple levels. Inidual rates for the same job title may differ based on their level, responsibilities, skills, and experience for a specific job. The estimated salary range for this role is $100,000-$160,000.
EXECUTIVE ASSISTANT & CAMPAIGN SUPPORT (CONTRACT OR FULL TIME)
Founded in 2011, Fight for the Future is a digital rights nonprofit known for organizing the largest online protests in history. Our mission: to ensure that technology is a force for empowerment, free expression, and liberation rather than tyranny, corruption, and structural inequality.
Our small team of artists, strategists, and technologists is known for moving at lightning speed, using our organizing and communications expertise to generate more public attention around an issue in just a few weeks than much larger organizations may have in years. We then channel that awareness into action and score victories others may have written off as unwinnable. Our many accomplishments include: coordinating the largest online protest in history, in which over 24 million people and hundreds of websites were able to defeat the 2012 SOPA/PIPA bills, spearheading the campaigns that won the strongest net neutrality rules in the world; and stopping the use of facial recognition surveillance at at more than 40 of the country’s largest music festivals.
JOB DESCRIPTION:
Fight for the Future is currently seeking an Executive Assistant to support the day-to-day work of their Executive Director and Director, as well as the campaigns that they lead. We’re at a critical juncture in our org’s 10-year history, where we are seeing huge growth in the need for our activism and advocacy, and this role will help to keep us at the peak of our organizing skill and capacity. As you collaborate with Fight’s leaders, you’ll touch major tech policy fights that will have direct and lasting impact on issues like abortion access, voting rights, racial justice, and LGBTQ+ protections.
Learn more about our priorities for 2023 here: https://www.fightforthefuture.org/2023
This multidisciplinary role will include traditional EA responsibilities like scheduling, managing donor relationships, and streamlining internal processes. But it will also include direct support on the campaigns led by our Director, with a specific focus on fighting censorship and defending freedom of expression online. You could be tasked with drafting/editing press releases, communicating with coalitions, or doing outreach to lawmaker’s offices. We’re looking for someone with both excellent organizational skills and strong writing abilities, with a high ceiling for growth in both areas.
This is a unique opportunity for a highly organized person to experience the inner workings of a small, tech-focused activist team and work with veterans of the progressive political space. You will develop expertise in tech policy, get direct experience with contributing to and managing campaigns, and have the opportunity to advance and evolve your role on the team.
If this sounds exciting and you feel you could be a fit, we’d like to hear from you. We are a 100% remote team.
Responsibilities:
- Support the day-to-day work of the Executive Director and Director in the following ways. (30%)
- Assist with calendar management including scheduling and rescheduling of calls, tech coordination (zoom, jitsi etc.), meeting prep, and a weekly schedule look-ahead email. This will require professionally engaging with external stakeholders.
- Make travel arrangements, submit reimbursements and complete other misc admin tasks.
- Help with board meeting prep and logistics, organize team socials, support retreat planning.
- Provide campaign support for our Director. This work is more writing-focused and could include drafting a petition and social media copy, emailing and coordinating with coalition members, or reaching out to Congressional offices. In collaboration with the ED and Director, you will be assessing what is most needed on a day-to-day basis, and triaging your time between other responsibilities. Depending on capacity, you may take on other writing and copy editing projects for the campaigns team. (40%)
- Assist with fundraising efforts. Our ED and Director lead our fundraising efforts, but the whole team chips in, so you will be a critical part of keeping it focused and organized. This work will include managing donor lists, preparing slide decks, sending thank you notes, drafting regular communications to our donors, and managing our store and periodic merch drops. (20%)
- Pick up special projects as needed in order to take things off of the ED and Director’s plates, and to support the overall team. (10%)
Requirements:
- 1-2 years experience in a setting where tasks were relevant to the job description and qualifications; this could include internships, sustained volunteer work on campaigns or advocacy efforts, or customer service roles.
- Customer service mindset; displays courtesy and sensitivity to all. Able to navigate high level relationships and sensitive situations with grace and thoughtfulness.
- Extreme sensitivity to detail; you’re a reliable typo-catcher and a stickler for protocol but you can still move quickly. The perfect won’t be the enemy of the good.
- Responsiveness; you attentively monitor your inbox during work hours and respond quickly to internal and external requests.
- Management skillsboth managing up and across the team. You can get your boss to do what is needed and communicate with your peers to ensure you have what you need. You’re not afraid to ask for help or remind people of what you need.
- Comfort with (and maybe you even enjoy) a fast-paced work environment. You can confidently manage switching topics and contexts. The news cycle is a factor in our campaigns and we sometimes pivot quickly to take advantage of the biggest opportunities.
- Strong and adaptable writing skills.
- Systems thinking. You can help to streamline our processes across the organization as needed. You see the opportunities to increase efficiency and relish the opportunity to fix and improve.
- Deep and critical thinking on politics and technology. You’re committed to Fight’s values in the work we do including a relentless focus on impact; a commitment to fighting for justice for those most impacted; a need to get the substance right and back everything up; a desire to not let partisan politics get in the way of victory; and a hunger for the biggest moon shot wins.
- Cool with working remotely but place value on getting to know the rest of the team through digital channels. You are fluent in G-suite and obsessed with project management software (we use Asana). You’re a quick learner on new software and tools.
- Demonstrated ability to work in and contribute to a erse, equitable, and inclusive environment.
Awesome but not totally required:
- Previous EA experience
- Experience in activism and/or organizing in political movements
- Fundraising experience
- Based in Boston or New England for ease of in-person time with leadership
Reports to Executive Director
Compensation: This is a full-time position but we would be open to a contract, at least to start. The salary range for the full time position is $55,000 to $65,000, depending on experience. You don’t need to be based in the U.S. but language fluency and knowledge of the U.S. political system is a must.
Benefits for full time US-based employees at FFTF include:
- Four Day Work Week
- Uncapped Paid Time Off policy
- Platinum Medical Insurance (100% of premium covered for employees and dependents)
- Dental Insurance (100% of premium covered for employees and dependents)
- Professional Development Reimbursement
- Office Equipment Reimbursement
- Matching 401k
- 10 weeks paid family leave after the first year of employment
Fight for the Future is an equal opportunity and inclusive employer. FFTF does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. We believe that a erse staff enables us to better understand and serve our members, audience and community. Women, people of color, and members of low-income, disadvantaged, and LGBTQ communities are strongly encouraged to apply.
Admissions Assistant
Global | Admissions | Full-time | Fully remote
Title: Admissions Assistant
Department: Admissions
Compensation: $43.5K; uncapped variable comp (bonus)
Hours: Full Time, 40 hours per week, 7am-3:30pm CET, 10am-6:30pm India
Location: Global (Singapore, India, UK preferred)
Employment Status: W2, Non-Exempt or 1099 Independent Contractor
Let’s start by telling you why we are in business together:
Our iPEC global mission is to raise the consciousness of the world one person at a time. We are determined to do just that, by bringing great coaching and Energy Leadership to the world and our Admissions Team. In our team, we are aiming for a high collective energy (i.e. level 6/5 energy). We are looking for someone who wants to support our team, will manage a erse collection of tasks and is also energized by supporting our team’s cohesion and happiness. We have a strong belief that our organization and the people within should reflect both our mission and our foundational principles, and therefore we are looking for YOU; An iPEC graduate with high levels of anabolic energy to join our team as an Admissions Assistant.
What is the role of the Admissions Assistant?
In this role, you will be the first voice people hear when they have shown interest in our coaching course and start building a relationship of a lifetime. You will use the phone, live-chat, text and email in response to inquiries from prospective students. You will also work with incoming prospective students to provide educational materials and follow-up support during the enrollment process. A key function of this role is to make outgoing calls and set appointments for Admissions Coaches (in multiple time-zones), including the processing of back-end enrollment documentation.
We ask you in your role of Admissions Assistant to:
- Be dedicated to this position for 40 hours a week, spread over 5 days, in a schedule coordinated between the members of the Admissions Assistants team to ensure consistent coverage around the globe
- Maintain and route communication, via phone, live-chat, text and email
- Make outgoing calls according to goal per week to engage prospective students
- Set Appointments for the Admissions Coaches according to goals
- Use our CRM accurately and follow our processes
- Connect with the prospective student to understand where they are in their journey right now, whilst acknowledging and validating.
- Contribute to the customization of current processes to meet our erse audience
- Function within the policies and procedures of iPEC Coaching
- Accept other responsibilities as assigned
We offer you in your role of Admissions Assistant to:
- Work in a small team that is dedicated to maintaining our team energy at level 6/5
- Opportunity to develop yourself as our team continues to grow globally
- Contribute to the mission of raising the consciousness of the world and increasing our impact
- Work from your preferred location (suitable for the admissions process)
We are looking for the following certifications, accreditations and experience in our AA-role:
- iPEC Certified Professional Coach
- ACC certification or higher preferred
- ELI- MP Certified preferred
- Fluent in English (other languages are a plus)
- Relevant customer service or Call Center sales experience preferred
- Understanding and ability to connect with different cultures
We are looking for the following technical requirements:
- Proficiency in relevant computer applications (Google Suite and Hubspot)
- Knowledge of Call Center telephony and technology
- Excellent data entry/keyboard skills
- Strong aptitude for time zones
- Tech-savvy – able to learn systems, data and workflows
- Internet speed minimum 50 Mbps download and 10 Mbps upload
We are looking for the following core competencies:
- Coaching (that is who we are!)
- Customer Service
- Excellent Phone skills
- Willing to work flexibly, including evenings and weekends as and when required
- Consultative communication skills (both verbal and written)
- Relationship Building
- Ability to organize work and prioritize
- Self-motivated
- Thrives in a fast-paced, high volume environment
- Willing to learn and grow
- Attention to Detail
- Time management
- Confidence
- Integrity
If you would like to be considered, please submit the following:
- Current resume/CV (including your CPC dates and languages)
- Written response to the question: Why do you want to be an Admissions Assistant for iPEC?
- ACC/PCC/MCC certificate from ICF (if applicable)
- Website address (if applicable)
Commitment to Diversity & Inclusion
It is iPEC’s mission to raise the consciousness of the world, one person at a time. Through our talent, we believe that ersity and inclusion make us a more innovative and vibrant place to work with our mission in mind. To learn more about iPEC’s commitment, please click here: https://www.ipeccoaching.com/ersity-equity-inclusion
Program Assistant – U.S
Programs Brooklyn , New York
ABOUT WITNESS
We are a global human rights organization, a collective of passionate human rights activists with (mostly remote) team members all over the world. WITNESS’ mission is to help people use video and technology to protect and defend human rights. We are a 40-person multi-disciplinary team with staff based across 5 continents. While we’re legally a non-profit that is registered as a 501(c)3 in the U.S, we are a global collective: our staff members (as well as consultants, interns, fellows and a vast community of partners and collaborators) are based around the world and reflect a group of activists with erse skills and backgrounds.
WHAT WE DO
WITNESS pairs grassroots community support with advocacy at a systems level. Our team works holistically on a global scale to understand how communities are using and want to use video and technology for human rights. With a cellphone camera, anyone can become a human rights defender and expose injustice, making it harder for perpetrators to hide or for systems of oppression to remain invisible. But using video for community organizing, justice and accountability can be dangerous – videos can put defenders (or those they film) at risk, can be used against communities in court or deceitfully discredited by tired old power narratives. Filming is almost never enough – for videos to make a difference they need to work alongside strong advocacy or legal strategies; they also need to be created, preserved and shared in ways that avoid creating more harm or trauma.
New threats to human rights are emerging at the intersection of artificial intelligence, misinformation and disinformation and a global wave of rising authoritarianism.When it comes to systemic challenges we are on the watch for both existing problems like how large amounts of critical human rights footage are lost because of the arbitrary decisions of platforms but also emerging threats and opportunities, such as those posed by deepfakes’, new ways to manipulate media to make it look like someone said or did something they never did.
WITNESS 2021 Year in Review
ABOUT THE TEAM
The WITNESS United States Program supports activists, advocates, and legal experts across the U.S. to better utilize digital video and technology to expose abuses, create counter-narratives, uphold human rights values, and advocate for change. Currently, our work is focused on (but not limited to) ending state violence through the thematic areas of police accountability, decarceration, immigrant and Indigenous rights, and land defense. To address these issues, we engage in partnerships, provide workshops and develop training resources that touch on everything from documenting human rights violations, to effective and ethical storytelling, to holistic digital security practices. This summer, the U.S. Program began collaborating with several other regional and thematic WITNESS programs to strategically design and implement a 3-year Collaborate for Impact project that aims to support youth and Indigenous communities in using video/technology for earth/land defense in the context of the climate crisis.
THE ROLE
We are seeking a Program Assistant to help ensure Program leads are supported in meeting program goals, and also ensure smooth functioning of administrative systems at WITNESS. They will be responsive to the operation’s team requests to support the smooth functioning of our systems across WITNESS: financial, human resources, security, technology, external reporting and donor tracking. They will also support program work with necessary tasks related to trainings, convenings and presentations.
THE RESPONSIBILITIES
Program:
- Provide general administrative support to WTNESS’s Program work in your region
- Assist with the management of WITNESS databases, updating and tracking partner’s and other important contact information
- Assist with organizing materials for in person and online trainings and presentations
- Support trainings and events/convenings when needed
- Assist with coordinating travel and logistics for conferences based in the region
- Assist the team as necessary with other tasks to support our Program work.
Cross Team Support and Collaboration
This role will act as the primary liaison between the Regional Program Team and our core support functions Fundraising, Finance, HR and IT.
The position will be focused on ensuring the effective flow of information, supporting compliance, reporting and the correct application of our policies and procedures. There will be a strong need for effective cross-team collaboration and communication, ensuring that expectations are well communicated and deadlines are met.
Typical support tasks will include:
Finance
- Provide support with budgeting, tracking spending and the timely completion of expense and credit card reconciliations, along with other finance related requirements of Program leads
- Lead on working with the Finance team to address Visa card and payment issues as they arise.
Human Resources
- Support the team with HR reporting requirements including timesheets, vacation, sickness and other time off reporting, updating calendars and meeting required deadlines
- Support with the process of recruitment, pre-hire setup and coordination of onboarding new team members and regional consultants
External Relations (Fundraising and Communication)
- Support with information requests for donor reports, funding applications, the updating of contact databases, and helping to arrange Donor meetings
Information Technology
- Assist with the management of the regional team’s hardware and software requirements
- Troubleshoot with Tech team on computer problems and with equipment shipping as needed
Security
- Assist in creating and updating travel memos and other security assessments and reports
Reports to: Program Leads
Start Date: ASAP
Principle Relationships: Program Leads, Finance team, HR, IT Team
Title: Program Assistant- U.S.
THE IDEAL CANDIDATE
Experience: Human Rights Background in (or passion for) human rights; understands networks, grassroots organizing and how activists mobilize online. Committed to social justice and WITNESS’ values/mission and to a global, human rights lead approach.
Languages: We are a global team who use English as our shared language, as such this role requires a high proficiency of written and spoken English. Additional languages are a plus.
Other Important Skills:
- Applicants will need to demonstrate organizational skills including attention to detail, time management, taking initiative, and to take ownership of assigned tasks.
- Strong communication will be essential
- WITNESS works as a digital team and a comfort and familiarity with technology will be essential.
- Experience communicating via email, using online calendars, documents, spreadsheets and creating presentations will be required.
Characteristics: Strong interpersonal skills and aptitude for cross-cultural communication. Team-minded. A doer. Is organized and follows through. Espouses good humor under pressure; inspires others.
Education: You can tell us about your degrees, but we’re more interested in what your passions are and what you can do. If your degrees are part of that story, great! (But no formal education required).
Location: We are a globally distributed, remote workforce; this is a full-time position, the location is flexible with a strong preference for candidates located in the United States. Flexibility in location will be considered provided some overlap of working hours with the rest of the team can be ensured and subject to the organization’s ability to offer employment in new locations.
At this time, our team members are working through hybrid office arrangements, combining remote at-home work with intermittent use of offices and/or co-working spaces.
These include: USA, Mexico, Brazil, UK, Netherlands, Nigeria, Kenya.
Typically, we can only consider applicants who are already legally able to work in the country in which the role is based. Visa sponsorship or relocation allowance are rare, and offered only for specialized positions. The successful candidate must have the legal right-to-work in the location in which they will be based.
Compensation: WITNESS operates a salary localization policy using a combination of regularly reviewed FX and salary adjustment multipliers for location.
Based on current rates, gross salaries for some of our current locations are given as an example:
- United States – USD 46,000
Duration: This is a full-time fixed term contract with a flexible start date and end date of October 31, 2024.
Benefits:
- Health: WITNESS also offers competitive and robust medical benefits that cover an inidual’s medical, dental and vision at 100% and covers a % of the inidual’s dependents.
- Life Insurance & AD & D: WITNESS provides life insurance and AD&D payable at one time (1x) the employee’s salary, to the beneficiary, in the event an employee were to expire while employed by the organization.
- Remote Work Stipend: WITNESS recognizes that flexible working arrangements are key to equity and inclusion in the workplace and we provide a $175 USD monthly remote work allowance, we are happy to talk about the type of flexible arrangements that might work best for you. This remote work stipend is provided to all staff members to pay for extra equipment, electricity, stationery, internet, wellness, or whatever an employee deems necessary in order to work remotely. Please note that a computer and basic accessories are provided to all employees at the time of hire.
- Pension Contributions: After 1 year of service at the organization, WITNESS will contribute 3% of an inidual’s gross salary towards a global retirement fund.
- Paid Time Off: WITNESS has a range of paid time off types that support our staff.
- Vacation leave: that meets local statutory levels or 15 days whichever is higher, in addition to staff’s local public holidays.
- The vacation allowance increases by 5 days to 20 days after 3 years of service.
- Personal / Wellness leave: 5 days staff can use at any time to recharge in recognition of the importance of supporting positive mental well being.
- End of Year closure: which usually is equivalent to a minimum of 5 days leave in addition to any public holidays across the last week of December and early January.
- Sick Leave: follows local statutory guidance however;
- WITNESS ensures a minimum of 10 days paid time off for occasional sickness and health related absences.
- A minimum of 6 weeks of full pay in instances of longer term absence.
- Sabbatical Leave: At the 10 year mark we offer staff 10 weeks of paid time off in order to take a break, gain new insights and expand their horizons.
- Vacation leave: that meets local statutory levels or 15 days whichever is higher, in addition to staff’s local public holidays.
- Work/ Life Balance :WITNESS believes in creating a healthy work environment in which flexible schedules are available, we also understand that sometimes an employee may just require a few hours to take care of personal issues in which case they can adjust their hours to make up for the time instead of taking a full day of leave. Both are allowable once agreed upon with the departmental supervisors.
- Mental Health Policy: WITNESS feels that all employees should feel supported both physically as well as mentally while they are at work and realizes that many times the issues that we deal with, the materials that we watch and the events surrounding some of the work that we do, can lead to feeling unwell and not in a good space. Should a situation arise in which an Employee requests support on mental health, WITNESS will award (10) days of WITNESS paid leave.
- Professional Development: In support of the growth and development of our staff, WITNESS regularly seeks opportunities for professional development, exposure to new skills and supports a culture of learning.
- As part of this we offer staff Reading Days (1 day per month) where staff can take a day to read, study and connect more deeply with peers, partners and colleagues to further functional knowledge relevant to their role or deepen their general understanding and ability to support human rights work.
HOW TO APPLY
If you are interested in joining the WITNESS team, please apply through BambooHR. You will need to attach your resume, cover letter, and contact information for 3 references.
Please include a cover letter. We are interested in hearing about what you’ve done, what you can do, and what you want to do at WITNESS.
Please note that if you are applying via a link in a 3rd party system (Indeed, Glassdoor, LinkedIn, Zip Recruiter etc), be sure that you are going through the application link in BambooHR.
APPLICATION DEADLINE: Applications are accepted on a rolling basis until candidates have been shortlisted; early applications encouraged. Please note that due to the volume anticipated, we will not be able to respond inidually to each applicant. We kindly ask that you do not send duplicate applications via mail or email, and no phone calls. No recruiters please.
WITNESS is a global human rights organization and aims to build an inclusive workforce that is reflective of the communities we work with. We are interested in building a talented team that brings their true selves with erse backgrounds, cultures and perspectives. We are interested in receiving applications from those who are marginalized and underrepresented.
WITNESS is an equal opportunity employer. People of all ages, races, ethnicities, national origins, religions, genders, gender identities and expressions, sexual orientations, and iniduals protected by any other statuses under international federal, state or local laws, including but not limited to, disability, marital, domestic partnership, familial, caregiver, transgender, military or veteran statuses, are encouraged to apply.
http://www.witness.org
Location
Brooklyn , New York
Department
Programs
Employment Type
Employee – Fixed Term
Minimum Experience
Entry-level
Compensation
USD 46,000
NEW ADMINISTRATIVE ASSISTANT IV JOB
IN USA, REMOTE!Administrative Assistant IV 431965USA, Remote
POSITION TYPE
TemporaryAdministrative , Research , Scheduling
ESTIMATED DURATION (IN WEEKS)
20
DESCRIPTION
- **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Title: Administrative Assistant IV
Duration: 02/13/2023 – 07/31/2023 Location: RemoteDescription
Experience Level: 7-10 years Performs a variety of administrative functions. Schedules appointments and assists with scheduling for events/programs. Helps manage sales assets (post new assets to internal company system, retire old assets as directed, manage expiration and ownership of assets). Composes memos and articles for relevant newsletters with provided information, transcribes notes, and researches and creates presentations. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports. May assist with compiling and developing the annual budget. Requires a high school diploma with 0-2 years of experience in the field or in a related area. Has knowledge of commonly – used concepts, practices, and procedures within a particular field. Relies on instructions and pre-established guidelines to perform the functions of the job. Works under immediate supervision. Typically reports to a supervisor or manager.Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.)
Sr Executive Administrative Assistant (100% Remote/Virtual)
Full time
job requisition id
R238985
ARE YOU A CURRENT US FOODS EMPLOYEE? PLEASE APPLY DIRECTLY THROUGH OUR INTERNAL WORKDAY CAREER SITE.
Join Our Community of Food People!
US Foods is searching for an experienced, reliable and task-oriented Sr Executive Assistant. The Executive Assistant will work directly with C-level executives, primarily a Corporate Officer, and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment.
Flexible Work Policy: The Sr Executive Administrative Assistant position has been segmented as Remote Anywhere meaning the work is completed 100% remote/virtual anywhere in the United States except Hawaii or United States Territories
RESPONSIBILITIES:
- Serves as primary point of contact to a Corporate Officer.
- Provides consistent high quality administrative support to the Executive team, using sound judgment in dealing independently with a variety of routine and non-routine problems and situations.
- Manages the calendar and daily schedule of assigned Executives, ensuring the most efficient use of time.
- Serve as a liaison between assigned Executives and other key members of management and employees related to Company activities.
- Arranges teleconferences and meetings; makes travel arrangements and processes expense reports in a timely manner.
- Takes the lead in developing and maintaining efficient filing systems to ensure files are accurately maintained, archived, and readily retrievable
- Prepares accurate drafts/final documents from rough copy, proactively identifying any issues, problems or inconsistencies within the material.
- Provides support for a variety of department projects and initiatives.
QUALIFICATIONS
- Education/Training: High School Diploma required; college degree preferred.
- Related Experience: Minimum of 5 years prior executive level administrative assistant experience required.
- Knowledge/Skills/Abilities: This role entails interacting with internal and external parties at a very senior level, requiring tact, diplomacy and unfaltering confidentiality. Proficiency in all Microsoft Office products is required. The ability to work in a fast paced environment; strong planning and time management skills; excellent interpersonal skills as well as written and oral communication skills; and the ability to multi-task under pressure.
The following information is provided in accordance with certain state and local laws. Compensation depends on experience, geographic locations, and other factors permitted by law. In Colorado, the expected compensation for this role is between $43.32 and $54.18. In New York City, the expected compensation for this role is between $48.22 and $60.24. This role is also eligible for [overtime compensation.] Benefits for this role include health insurance, pre-tax spending accounts, retirement benefits, paid time off, short-term and long-term disability, employee stock purchase plan, and life insurance. To review available benefits, please click here: https://www.usfoods.com/careers/benefits.html.
***EOE Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Protected Veteran/Disability Status***
Executive Assistant to Chief Operating Officer (U.S.)
at SaaS Academy
Remote – US/Canada
Central, Eastern, or Atlantic time zone required
Salary: $70000 – $75000 USD
Unlimited PTO | Fully Remote | Generous BenefitsAbout SaaS Academy
The SaaS Academy Team is on a mission to help Software as a Service (SaaS) companies grow to new heights through world-class coaching and training.Our CEO, Dan Martell, is an award-winning entrepreneur and investor who has founded multiple companies. He was named Canada’s top angel investor and he’s completed over 40+ investments with amazing companies like Udemy, Intercom, and Unbounce.
About the Role
We are looking for a smart, hungry, and highly organized person to join our team as the Executive Assistant to the Chief Operating Officer (COO). In this role, you will be responsible for administrative tasks, creating and documenting Standard Operating Procedures (SOPs), and managing various projects across all business operations. Additionally, excellent spoken and written English skills are a must, as you will be responsible for communicating with team members and stakeholders. It is essential that you possess strong interpersonal skills and the ability to make everyone you interact with feel seen, heard, and respected. If you are a project management and productivity nerd with a passion for excellent communication, we encourage you to apply for this exciting opportunity.Here are the three primary components of the Executive Assistant to the Chief Operating Officer role:
- World-Class Administrative Professional: We are seeking a highly organized and proactive inidual that is highly experienced in inbox management, action item tracking, calendar management, and note-taking.
- Excellent Documentation and Communication Skills: Follow established procedures and identify when new processes need to be documented and have the ability to create standard operating procedures (SOPs) autonomously. In addition, this person will have strong communication skills, both verbal and written, as their role involves interacting with colleagues, clients, and stakeholders.
- Outstanding Operational Support: Provide exceptional project management support to the COO, collaborating with multiple departments (People, Revenue Operations, Program Design, Events, Finance) to ensure the successful execution of projects and initiatives. Strong organizational and multitasking skills, as well as the ability to prioritize and manage multiple tasks effectively, are essential for this role.
Ideal Candidate
- World-Class Administrative Professional: The thought of a perfectly-organized calendar and email filing system excites you, and you’ve built this for busy executives before. You’re comfortable building a meeting agenda and holding people to it, and have run the types of meetings that make everyone around you feel more productive. Your written communication skills are top-notch, and you’ve built the type of trust with executives in the past where they’ve allowed you to communicate directly on their behalf.
- Excellent Documentation and Communication Skills: You’ve built SOPs/business playbooks before, and enjoy seeing the end result – a beautifully organized set of documents that helps people perform at a high level. Ideally, you’ve used modern software to do this (we use Notion), and feel at home teaching others how to use software like that if they’re less familiar than you are. When it comes to meeting notes, you’re highly capable of tracking dates, commitments, and action items, and summarizing them in a way that helps everyone stay on track. You’re a very candid communicator, and are comfortable with uncomfortable conversations. At SaaS Academy, we push each other to be 1% better every day, but we also know a high-feedback culture isn’t for everyone. In this role, it’s gotta be something that you embrace – not shy away from.
- Outstanding Operational Support: You’ve supported busy executives before, and have helped them manage a literal mountain of to-dos, meeting requests, and demands on their time. You’ve got an innate ability to see around the corner – reading the play, knowing what needs to be done before being asked to do it, and showing up three steps ahead whenever possible. You’ve been told by previous team members and executives that you bring solutions, not problems – and are excited to bring that talent to SaaS Academy.
Experience and Qualifications
Required:
- Applicants who live in the US or Canada: Central, Eastern, or Atlantic time zone required
- Experience working remote-first
- Excellent written and verbal communication skills
- Candid Communicator
- Strong administrative foundation
- Experience with the following tech stack: Google Workspace, Slack, Notion, Voxer
Preferred:
- Interest and experience in personal knowledge management (PKM) tools/productivity strategies (GTD, OKRs, etc). Bonus if you’ve used tools such as Roam, Obsidian, Tana, etc to manage your own notes and tasks
- Strong organizational skills and attention to detail, with the ability to efficiently document and manage processes and outcomes
- A keen interest in learning and understanding the operational aspects of SaaS Academy
Benefits and Hiring Process
- Salary: $70,000 – $75,000 USD Generous Benefits: We offer Unlimited PTO, health benefits, development training, and a robust and nourishing culture & team that is world-class
- Please check out the How We Hire section on our website to see what the steps are for our hiring processtaking the time to apply means a lot to us! If you apply, you’ll hear from us, whether we feel you’re a good match for us, or not, as part of our process.
Administrative Assistant #7470
Bellevue, WA
ALTERNATE LOCATIONS
Telecommuter – United States
AREA OF INTEREST
Administrative and Support Services
Job Description
Symetra has an exciting opportunity to join our Retirement Sales team as an Administrative Assistant!
About the role
The Administrative Assistant will support the Retirement Sales leadership team and function as Reception/Office Manager. Provides a range of clerical/administrative support tasks. Responsibilities include the organization, prioritization, and coordination of work including confidential information. Duties include providing service to customers, staff and visitors; typing/editing and proofreading various department documents, creating and maintaining filing systems, scheduling meetings and general calendar management. Duties will vary by department.
Responsibilities
- Schedule meetings for department managers and staff, resolve meeting conflicts or communicate scheduling changes to meeting owners.
- Schedule virtual meetings and physical conference rooms, communicate with internal and external attendees, order and set up equipment as needed. Order and set up catering for meetings as applicable/needed.
- Compose/edit/proofread a variety of correspondence, reports, policies, forms, and other printed or electronic materials.
- Support team with event organization as needed.
- Create and maintain organizational filing systems, paper and electronic.
- Order office supplies, maintain inventory of department equipment and supplies.
- Coordinate gifts/purchasing, expense reporting and invoice reconciliation.
- Handle any mail, shipping or special delivery services as needed.
- Answer incoming calls and e-mails, take messages, prioritize, screen and route as appropriate.
What we offer you
If you want to invest in yourself and build a career, this is a great place to work. If you don’t want to put in the effort to learn the industry and become a student of the business (it takes real effort!), there are easier places to work. Cris H. – AVP Internal Sales, Training and Development
Symetra is inclusive of all employees regardless of their personal differences. Darrell J. – Actuary III
Symetra values learning. Symetra has so many resources – whether that is the Student of the Business courses, sponsorship of professional certifications, or just inidual employees being so willing to teach and answer questions. Felicia D. – Financial Reporting Lead Senior Analyst
Benefits and Perks
We don’t take a one-size-fits-all approach when it comes to our employees. Our programs are designed to make your life better both at work and at home.
- Flexible full-time or hybrid telecommuting arrangements
- Plan for your future with our 401(k) plan and take advantage of immediate vesting and company matching up to 6%
- Paid time away including vacation and sick time, flex days and ten paid holidays
- Give back to your community and double your impact through our company matching
Compensation
$28.85/hourly
Requirements
Your education, experience and skills
- High School Diploma
- At least 2 years of related experience
- Operate at a high level of integrity with the ability to handle confidential information appropriately.
- Detail oriented, self motivated, and able to multi-task and problem solve with minimal direction.
- Strong customer service orientation.
- Excellent communication and interpersonal skills.
- High level of follow up and responsiveness.
- Proficient in using Microsoft Office Suite.
We empower inclusion
At Symetra, we’re building a place where every employee feels valued, respected, and has opportunities to contribute. Inclusion is about recognizing our assumptions, considering multiple perspectives, and removing barriers.
We accept and celebrate erse experiences, identities, and perspectives, because lifting each other up fuels thought and builds a stronger, more innovative company. We invite you to learn more about our efforts here.
In a complex industry, we strive for clarity.
Symetra is a dynamic and growing financial services company with 60 years of experience and customers nationwide. In our daily work delivering retirement, employee benefits, and life insurance products, we’re guided by the principles of VALUE, TRANSPARENCY AND SUSTAINABILITY. That means we provide products and services people need at a competitive price, we communicate clearly and honestly so people understand what they’re getting, and we build products that stand the test of time. We work hard and do what’s right for our customers, communities, and employees. Join our team and share in our success as we work toward becoming the next national player in our industry.
Work Authorization
Employer work visa sponsorship and support are not provided for this role. Applicants must be currently authorized to work in the United States at hire and must maintain authorization to work in the United States throughout their employment with our company.
Executive Assistant (Remote)
at MoveOn.org
Washington DC
Full-time Competitive Pay Excellent Benefits Work from Anywhere in the Contiguous U.S.
MoveOn is a people-powered force for progress. We wield independent political power by bringing millions together to take action to create a country with a place of honor and dignity for everyonewhere all are welcome, we take care of one another, and where everyone is set up to thrive.
For more than a generation, MoveOn has been a bulwark against the radical right and has channeled millions of voices to end wars, protect democracy, and advance justice for all. We’ve built political power for progressive change through mobilizing the left to elect Democrats so that we can advance our vision of an America for all.
The Executive Assistant provides administrative and strategic support to MoveOn’s Executive Director, managing her schedule and supporting time management and prioritization. This job requires professionalism, patience, positivity, constant juggling, organization, and calm under fire in the midst of battles to defend our democracy and defend our core values from unprecedented attacks. This position is crucial to the success of MoveOn’s important progressive efforts and will need to be in sync with the entirety of the organization to strategically advise and support the Executive Director.
Responsibilities:
- Work consistently with the Executive Director and Chief of Staff on a daily basis, keeping her on track and on time and helping her prioritize her schedule, outgoing communications, and public engagement to meet the organization’s needs.
- Organize and prioritize key information, issues, deadlines, and decisions for the executive office. Work in partnership with the Chief of Staff to execute ED priorities and projects.
- Absorb and understand the short- and long-term strategic priorities of MoveOn and the Executive Director, make scheduling recommendations, and communicate scheduling decisions to all involved in a fast-paced, ever-changing environment. Walling off distractions and protecting highly focused work sessions; or scheduling back-to-back conference calls during tight timelines as needed.
- Ensure that the Executive Director is in sync with staff and key partners, tracking incoming, confidential emails, responding to some, and ensuring that the Executive Director responds herself when necessary.
- Be ready to moderate internal staff calls when needed, including making sure that agendas are circulated in advance and call-in numbers are listed in Google Calendar invitations. You might take notes during meetings and calls, and you’ll make sure that everyone understands their follow-ups and actually follows up.
- Review, edit, fact-check, and help organize written materials that help the Executive Director communicate effectively with internal and external stakeholders.
- Maintain all essential functions of our virtual office, file expense reports and time cards, book flights, make sure contracts get signed, have meticulous attention to details and a pragmatic system for reminders.
- Keep a look out for upcoming opportunities and challenges that MoveOn generallyand the Executive Director specificallyshould stay on top of, ensuring every priority is addressed.
- Provide logistical support to convenings, board meetings, and other events as requested by the Executive office.
- From time to time, provide administrative support to the People Team, including but not limited to monitoring and responding to HR-related questions on slack, new hire paperwork, maintenance of personnel files, hiring and onboarding, etc.
- Other tasks as assigned by the Executive Director and/or Chief of Staff.
Required skills and experience:
- Has experience within some version of this role before.
- Experience as an assistant, scheduler, or similar support person for a person or team.
- Experience working at a fast-paced nonprofit, in the political campaigns world, or as an assistant to someone in an executive position.
- Understanding the needs and priorities of the organization from the viewpoint of the Executive Director when communicating to staff and partners.
- Methodical, organized, flexible with great time-management strategies.
- Grounded, self-aware, patient, and present.
- Clearly communicate when issues arise.
- Passionate about helping people.
- Empathic and emotionally intelligent, tuned in to the people around you.
- Politely assertive.
- Manage multiple and competing priorities.
- High degree of understanding around confidentiality and discernment.
- This role is remote but preference will be given to qualified candidates based in Washington, DC.
Reports to: Chief of Staff
Location: Position may be based anywhere in the contiguous United States. May require occasional travel.
Classification, Salary and Benefits: At MoveOn, we commit to equity in our compensation philosophy and practices. We are committed to equal pay for equal work. To counter systemic compensation issues in this country and pay inequality, we have a nonnegotiable compensation practice. We utilize benchmarking and peer organization data to ensure we provide competitive nonprofit compensation and benefits. The annual salary for this position is $94,309.60. In addition to the base salary, we offer a monthly home office subsidy. We also offer an internet and phone subsidy of $2,100 annually and a health and wellness subsidy of $900 annually. All of these cash benefits are added to your bimonthly paycheck. We offer strong medical, dental, and vision benefits, which are free to employees and children of employees (spouses or domestic partners can be added at a subsidized rate). We offer employer-paid premiums for life insurance; four weeks accrued paid vacation time per year, prorated for the period that you work; 18 weeks of paid parental leave (birth, adoption, foster care placement of a child), 10 days accrued paid sick time prorated for the period that you work; paid family medical leave; and 8 staff holidays and 6 floating holidays. We contribute 5% to your 401(k) after six months of employment. We also offer a $1000 in professional development budget each year for each staff member.
MoveOn.org Civic Action and MoveOn.org Political Action provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.
Administrative Assistant II – 223319
Organization
BSI Business Group
Primary Location
United States of America-Anywhere USA*
Employee Status Full-time, Regular
Shift
Day Job
Travel
No
Job Function
Administrative and Clerical
This position is offered remotely anywhere in the United States
Vitalant is where donors, talent and innovation meet to save and improve lives. We are the nation’s largest independent, nonprofit blood services provider exclusively focused on providing lifesaving blood and comprehensive transfusion medicine services for about 900 hospitals and their patients across the U.S. We seek team members who want to make a difference in people’s lives while furthering their careers. At Vitalant you can expect competitive compensation, paid time off and other benefits. Take your first step to joining our dedicated team by applying today.
PRIMARY PURPOSE:
Under direct supervision, this position performs advanced clerical and administrative duties for the assigned department.
DUTIES AND RESPONSIBILITIES:
Performs all assigned duties in compliance with internal SOPs and external regulations. Brings compliance issues to the attention of management.
Assures quality customer service to all customers.
Coordinates workflow and assists with training of clerical staff.
Provides advanced clerical support (e.g., preparing reports, statistical spreadsheets, and assists with non-routine projects).
Composes non-routine and highly confidential letters and memoranda.
Provides clerical support to the management team.
Creates and maintains file systems.
Performs data entry and retrieval of information through the use of various software applications.
Coordinates the incoming and outgoing distribution of mail, express mail/package services, inter-center mail, and/or other correspondence. Maintains records as required.
Maintains microfiche and microfilm storage. Performs necessary retrieval and distribution of microfilmed documents as required.
Oversees or coordinates logistics of activities and meetings, to include set-up and audio-visual equipment.
Maintains department supplies (e.g., forms, office supplies, etc.).
Receives and routes all incoming telephone calls. Screens and directs iniduals to the appropriate staff member.
Assists with special projects as needed.
Performs all other duties as assigned.
REQUIREMENTS:
Knowledge/ Education
High school graduate or GED required.
Associates degree preferred.
Thorough working knowledge of standard office procedures and equipment required.
Skills/Abilities
Proficient computer and data entry skills.
Must be highly organized and detail oriented; accurate and timely.
Must have good customer service and interpersonal skills.
Efficient written and oral communication skills.
Proficient in office filing system.
Experience
Two years related experience required.
DIVERSITY, EQUITY & INCLUSION AT VITALANT
Vitalant is committed to fostering a erse and inclusive workplace built on a foundation of respect, integrity, teamwork, and excellence. Through our DEI strategic plan, we create opportunities for employees of all backgrounds to feel valued, seen and heard. We believe this mission drives creativity and innovation, as employees experience an environment conducive to personal growth and career development.
VITALANT OFFERS A COMPREHENSIVE BENEFITS PACKAGE
- Health, Dental and Vision Insurance
- HSA, FSA and 401K retirement savings plans
- Paid Time Off
- Commuter benefits
- Employee assistance program
COVID-19 POLICY
As an essential operation to the nation’s healthcare infrastructure and a science-based organization, Vitalant believes that being vaccinated helps provide protection and care for our employees, our donors, their families, and the broader community.
Vitalant requires employee’s to be fully vaccinated as a condition of employment. Iniduals applying for this position should be prepared to comply with Vitalant’s Covid-19 vaccination policy unless an approved exemption exists prior to the start of employment. Compliance with Vitalant’s COVID-19 policy will require iniduals to complete one of the following:
- Receive the first shot of a two-dose vaccination series to start employment, and the second shot of the series within 8 weeks of the first
- Receive the first and final shot of a single-dose vaccination prior to the start of employment
EEO/Minorities/Females/Disabled/Veterans
Sales Support Specialist – Part Time
REMOTE
What will our Sales Support Specialist do?
Time is a precious resource. It’s the resource we at Coterie have built our business model on. By bringing speed, simplicity, and service to our Small Business Partners and the brokers who serve them we’re reducing time spent on commercial insurance to just minutes through our tech platform. But that means we need to look to augment our distribution team as well. Frankly, we’re growing fast, and there aren’t enough hours in the day, which is why we’re hiring a Part Time Sales Support Specialist (100% Remote!) to support our entire distribution team.Part time hours will be 29 hours per week Monday-Friday with flexibility of working hours.
As a Sales Support Specialist, you will help optimize and augment the capabilities of our distribution team by providing support across a variety of business functions. As such, this role will require a tactically minded inidual who can follow guidelines, work with precision and make decisions necessary to ensure our partners are getting superior service. Some of the work expected is as follows.
- Help to construct and distribute monthly reports for our partners
- Help to manage team meeting agendas, mail, email, calls, travel arrangements, client management, and other company logistics
- Help to support the sales and onboarding processes of our new and existing partnerships
- Maintain professionalism and strict confidentiality with all materials
- Track and follow up appropriately on all pending action items (close open loops)
- Coordinate and prepare correspondence, reports, presentation materials and other written communications
- Comfortable working through ambiguity and digging in with the ability to research projects and gather the necessary data to share
Superpowers we are looking for!
- Must be available to work 30 hours per week (hours will not exceed 30 hours per week)
- 3+ years (minimum) experience in an administrative role
- Superb written and verbal communication skills
- Strong time-management skills and the ability to organize and coordinate multiple projects at once
- Proficiency in Microsoft Office and other office productivity tools, with the aptitude to learn new software and systems.
- Ability to take complex information and deliver concisely to a variety of audiences
- Flexible team player with the grit to do what it takes to get the job done; adaptable and enjoys a challenge
Extras that are awesome but not required!
- Insurance industry experience working with independent agents
- Experience working in a startup
Casualty Administrative Assistant – Remote
Location: Remote, Remote, US
Company: Allstate Insurance Company
The world isn’t standing still, and neither is Allstate. We’re moving quickly, looking across our businesses and brands and taking bold steps to better serve customers’ evolving needs. That’s why now is an exciting time to join our team. You’ll have opportunities to take risks, challenge the status quo and shape the future for the greater good.
You’ll do all this in an environment of excellence and the highest ethical standards a place where values such as integrity, inclusive ersity and accountability are paramount. We empower every employee to lead, drive change and give back where they work and live. Our people are our greatest strength, and we work as one team in service of our customers and communities.
Everything we do at Allstate is driven by a shared purpose: to protect people from life’s uncertainties so they can realize their hopes and dreams. For more than 89 years we’ve thrived by staying a step ahead of whatever’s coming next to give customers peace of mind no matter what changes they face. We acted with conviction to advocate for seat belts, air bags and graduated driving laws. We help give survivors of domestic violence a voice through financial empowerment. We’ve been an industry leader in pricing sophistication, telematics, digital photo claims and, more recently, device and identity protection. We are the Good Hands. We don’t follow the trends. We set them.
Job Summary:
The Admin Assist Associate III role is responsible for supporting the Casualty Represented Litigation Department with the routine day to day administrative tasks. The role processes and prepares presentations and documents for their designated area along with solving problems related to specific tasks with minimal supervision. The Associate III is responsible for processing various types of requests received from Senior Managers and Claims Service Leaders.
Key Responsibilities:
- Advanced communication skills are required to initiate oral and written response to inquiries regarding routine situations
- Ability to prioritize work and organize own time
- Ability to complete a professional document utilizing basic grammar, spelling, and format skills
- Knowledge of major department/business unit functions
- Ability to prepare presentations independently
- Advanced knowledge of required software applications
- Identify, initiate, recommend, and implement corrective action within workgroup
- Identify and recommend opportunities for improvement beyond workgroup
- Handle multiple demands on a continual basis including difficult situations
- Assimilate, gather, and summarize detailed information for a response/decision
- Ability to train and lead routine work processes
- High level of contacts and exposure to confidential information requiring the use of tact and judgment
- Capable of independent judgment when solving problems on own
- Work under general direction
The schedule for this position will be 9:00 am – 5:30 pm CST.
**This position is not available to California, Alaska, Hawaii residents**
Knowledge/Skills/Experience
- Have a High School Diploma or General Education Diploma (GED)
- Have a minimum of 1 year of Administrative handling experience
- Have previous administrative support experience – preferred
- Possess advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint)
- Have the ability to build relationships and interact with all levels of management and staff
- Possess excellent customer service skills
- Possess excellent written, verbal and listening communication skills using pleasant interpersonal skills
- Have the ability to assess your workload and re-prioritize as needed, as well as handle multiple tasks under tight deadlines
- Have the ability to maintain an advanced degree of confidentiality and sense of urgency
- Have the ability to work under pressure as well as the adapting to interruptions and other unexpected events and make necessary adjustments
- Are able to work independently and in team environment
- Have excellent time management skills
- Have strong computer, typing and grammar skills
Compensation offered for this role is $41,800.00-$58,375.00 per year and is based on experience and qualifications.
The candidate(s) offered this position will be required to submit to a background investigation, which includes a drug screen.
Good Work. Good Life. Good Hands.
As a Fortune 100 company and industry leader, we provide a competitive salary but that’s just the beginning. Our Total Rewards package also offers benefits like tuition assistance, medical and dental insurance, as well as a robust pension and 401(k). Plus, you’ll have access to a wide variety of programs to help you balance your work and personal life — including a generous paid time off policy. For a full description of Allstate’s benefits, visit allstate.jobs/benefits/
Learn more about life at Allstate. Connect with us on Twitter, Facebook, Instagram and LinkedIn or watch a video.
Allstate generally does not sponsor iniduals for employment-based visas for this position.
Effective July 1, 2014, under Indiana House Enrolled Act (HEA) 1242, it is against public policy of the State of Indiana and a discriminatory practice for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component.
For jobs in San Francisco, please click here for information regarding the San Francisco Fair Chance Ordinance.
For jobs in Los Angeles, please click here for information regarding the Los Angeles Fair Chance Initiative for Hiring Ordinance.To view the EEO is the Law poster click here. This poster provides information concerning the laws and procedures for filing complaints of violations of the laws with the Office of Federal Contract Compliance Programs
To view the FMLA poster, click here. This poster summarizing the major provisions of the Family and Medical Leave Act (FMLA) and telling employees how to file a complaint.
It is the Company’s policy to employ the best qualified iniduals available for all jobs. Therefore, any discriminatory action taken on account of an employee’s ancestry, age, color, disability, genetic information, gender, gender identity, gender expression, sexual and reproductive health decision, marital status, medical condition, military or veteran status, national origin, race (include traits historically associated with race, including, but not limited to, hair texture and protective hairstyles), religion (including religious dress), sex, or sexual orientation that adversely affects an employee’s terms or conditions of employment is prohibited. This policy applies to all aspects of the employment relationship, including, but not limited to, hiring, training, salary administration, promotion, job assignment, benefits, discipline, and separation of employment.
Location: AZ, FL, ID, KY, MI, MO, NC, OH, OR, SC, TN, TX, UT & WI; 100% Remote; Part-Time
ADMINISTRATIVE ASSISTANT SCHEDULER
Do you thrive at relationship building, working independently, being organized, and making a difference?
Would you enjoy working in the professional world from the convenience of your home office?
This could be the job for you:
- must have a minimum of 20 hours weekly availability, hours will build based on client assignment
- comprehensive training
- ongoing support
- opportunities for growth and development
The Job
You will be in the driver’s seat helping your client(s) build and maintain their relationships: planning the calendar, managing meeting frequency, and scheduling appointments with optimal drive times for a successful sales team in the financial industry.
You will call on financial professionals, both existing and prospective clients. This is primarily phone work with strategic emailing, so clear communication skills are a must.
You are responsible for your performance. We will provide you with the training and tools; it’s a win-win!
Who We Are
We are a driven, fun, and enthusiastic team of relationship builders. Week after week, we help build lasting relationships to expand our clients’ businesses.
Every scheduling goal we set and call we place on behalf of our clients is the result of our team working together to make each other’s ideas stronger.
That happens here because every one of us strives toward a common goal — creating the best customer experiences.
Responsibilities
- Keep the calendar of your assigned client full of appointments. Schedule appointments, plan travel routes, and keep your team updated
- Place a high volume of outbound calls and emails to existing and prospective clients
- Multi-task at a high-level managing:
- calendar plans and details
- communications with numerous team members
- several email accounts
- various software programs: CRMs, mapping, calendars, etc…Keep notes and appointments in shared CRMs and calendars in realtime
- Meet daily/weekly metrics: Setting 10-18 appointments per week, Making 18-20 calls and emails per hour. These numbers will vary by client.
- Key Characteristics: 1. High Integrity 2. Positive Attitude 3. Strong Work Ethic
- Have a competitive drive, desire to learn and grow, be self-motivated
- Accountability: Take ownership of your results on a daily basis Communication: The confidence and skills to ask executives for an appointment over the phone and in an email
Skills, Abilities and Equipment
- Strong written, verbal, and interpersonal communication skills
- Ability to prioritize work and multitask effectively
- Proficient computer skills. Must be able to move quickly and fluidly through multiple programs and internet browser tabs at once
- Must demonstrate the ability to use email proficiently: send attachments, use signatures, copy and paste, appropriate use of cc and bcc fields
- Excellent organizational skills, ability to problem solve, and high attention to detail
- Ability to respond to email and voicemails Monday-Friday
- A home office which allows for a quiet and uninterrupted work environment and a protected, clean space to store materials and supplies
- A dedicated phone line with a customized greeting
- A personal computer (see requirements below)
Preferred Qualifications
- Education: High School Diploma or equivalent
- Experience: Experience making inbound/outbound calls in sales or customer service relations, or scheduling appointments.
Other Requirements
- A working (PC) computer with an operating system of Windows 10 or later (MACS and TABLETS are not permitted no iPads/Chromebooks)
- 4 GB memory RAM
- 500 GB hard drive (at least 50 GB free hard drive disk space)
- 2.0 GHz processor (2.60 GHz preferred) Current anti-virus and anti-spam software. McAfee and Norton Antivirus are not compatible with our software. Recommended antivirus (premium subscriptions): Kaspersky, Bitdefender, FSecure, Sophos, Malwarebytes
- A high-speed internet connection with a minimum 25 Mbps down and 5 Mbsp upspeed
- A router, Speakers/Headset, Microphone, webcam
- A noise free and ergonomically compliant home office environment
Employment
Employees are covered under Workman’s Compensation, Unemployment Insurance, and earn paid sick leave. Based on hours, employees may be eligible for a monthly expense reimbursement, health, dental, and vision insurance benefits and 401k matching (US residents only, please).
We do not discriminate on the basis of race, color, religion, national origin, sex, age, disability, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.
The Details
The Financial Industry mandates extensive background checks are completed before beginning training. (Can take 1-3 weeks)
Training period depends upon your learning curve. You will need to demonstrate flexibility, great organization, and a knack for multitasking to increase work hours.
Work hours are between 8:30am4:30pm Monday-Friday. Clients available in all time zones. This is an hourly position. Starting pay: $14.00-$16.00, depending on experience.
We are currently accepting resumes from the states listed on our website: https://paragonplanners.com/employment
Executive Assistant
-
- Remote (United States)
- Executive
Description
Senior level administrative assistant responsible for providing advanced secretarial and administrative support to Thrivent’s VP, Client Analytics, Measurement & Reporting along with our VP, Client Insights & Strategy. Responsibilities include handling communications, maintaining executive’s schedule and calendars, and coordinating meetings, conferences, presentations, and travel. Composes correspondence, prepares reports and presentation materials, and provides project support.
* This role can be remote within the United States
Job Duties and Responsibilities
- Organizes and coordinates executive’s schedule by arranging appointments, maintaining calendars and scheduling meetings, conferences, travel, and presentations
- Responds to information requests, and composes correspondence (often of a confidential nature)
- Relieves VP/SLT/EMT of routine administrative details, including data compilation and analysis
- Prepares meeting agendas and briefings, maintains meeting notes, and arranges for implementation of action items
- Prepares presentation materials and spreadsheets to produce high quality reports, presentations, and other documents
- Supports and/or administers projects or processes for ision/department
- Provides work direction to other Administrative Assistants in the department
- Maintains and promotes strong business relationships with key stakeholders in support of management objectives.
Required Job Qualifications
- 5 or more years of administrative/secretarial experience
- Two-year degree from business or vocational school desired
- Advanced business computer skills (Microsoft Word, Excel, PowerPoint)
- Ability to write business correspondence clearly and concisely, using correct grammar, vocabulary, punctuation, and spelling
- Ability to handle multiple projects or tasks while effectively prioritizing to meet deadlines and maintain a high quality of work
- Ability to maintain integrity of sensitive/confidential information
Education Administration Coordinator – Supplemental
Job ID 195122BR
- Rochester, Minnesota
- Supplemental/On-call/Per Diem
- Education
Why Mayo Clinic
Mayo Clinic is the nation’s best hospital (U.S. News & World Report, 2022-2023) and ranked #1 in more specialties than any other care provider. We have a vast array of opportunities ranging from Nursing, Clinical, to Finance, IT, Administrative, Research and Support Services to name a few. Across all locations, you’ll find career opportunities that support ersity, equity and inclusion. At Mayo Clinic, we invest in you with opportunities for growth and development and our benefits and compensation package are highly competitive. We invite you to be a part of our team where you’ll discover a culture of teamwork, professionalism, mutual respect, and most importantly, a life-changing career!Mayo Clinic offers a variety of employee benefits. For additional information please visit Mayo Clinic Benefits. Eligibility may vary.
Position description
Did you know Mayo Clinic has a college? Mayo Clinic College of Medicine and Science (MCCMS) offers more than 400 higher education programs with an enrollment of over 4,000 students and trainees. The college has a team of supplemental staff who assist with various projects for programs, faculty, and staff.This Education Administration Coordinator position is a remote position with flexible hours driven by department workload, project needs, and your availability. We’re looking for iniduals who:
Are comfortable working remotely
Can handle a variety of activities with minimal direction Are organized and digitally proficient using various systems and software applicationsThis position is entirely remote with no need for relocation. Computer equipment will be provided as part of employment.
Works independently to coordinate assigned processes/programs; e.g. appointment, application, interview, scheduling, pre- and post-matriculation, orientation, and committee support. Serves as a resource and interprets respective department specific policies and procedures to achieve the work. Must be able to handle many activities and challenges simultaneously, with minimal direction. Must use good judgment in facilitating questions, phone calls, meeting scheduling, and other assignments. Serves as a resource and/or trainer for applicable technology systems. Coordinates and maintains specific learner/faculty data (e.g., entering/updating data, preparing reports, etc.). Has working knowledge of accreditation requirements specific to the school. Attends courses and meetings to enhance or improve job knowledge within the role or to represent Mayo Clinic.
This position is 100% remote work, can work from anywhere in the U.S.
Qualifications
High School diploma and five years of successful administrative assistant, business or education related experience, OR Associate’s degree and 3 years administrative assistant, business or education related experience, OR Bachelor’s degree and 1 year administrative assistant, business or education related experience.Additional qualifications
Some leadership experience is preferred. Work experience in academic medical education is preferred. Must possess excellent verbal communication skills; e.g., phone etiquette, presentations, customer service. Must possess excellent written communication skills; e.g., professional correspondence, minutes, announcements. Must be proficient with computer software and office equipment; e.g., Microsoft Office, database, phone system, duplicating equipment, and other job-specific technology. Must maintain strict confidentiality of information and must exhibit good personal skills, including the ability to work collaboratively and professionally to build rapport with others at all levels of responsibility. Must be adaptable and flexible in a changing work environment that requires upgrading of skills. Familiarity with medical licensure and visa categories is preferred (if applicable).Exemption status
Non-exemptCompensation Detail
$21.64- $31.23 / hourBenefits eligible
NoSchedule
Supplemental/On-call/Per DiemHours / Pay period
variedSchedule details
This is a supplemental hourly position with a variable workload of up to 25 hours a week, depending on work unit needs. While there is no set schedule, you will be expected to complete assigned work within agreed-upon deadlines. Deadlines may range from a couple of days to a few weeks. You must also be available to participate in occasional virtual meetings or conference calls about assigned work.This position is 100% remote work, can work from anywhere in the U.S.
Weekend schedule
Not required, but optional if you choose.Remote
YesInternational Assignment
NoExecutive Assistant
Remote United States
Full time
R1365
Job Description:
Reporting directly to the CEO, the Executive Assistant to the CEO provides executive and administrative support, acts as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, serves as a liaison to the Board of Directors and Executive Leadership Team, organizes and coordinates executive outreach and external relations efforts, and oversees special projects.
This is a demanding role that requires excellent written and verbal communication skills, research skills, sound judgment, and the ability to prioritize and work independently. The ideal incumbent will be comfortable operating in a high visibility/ pressure environment and be able to work productively with strong personalities. The right candidate will have well developed critical thinking skills, a concierge mentality, and the ability to act proactively and strategically. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is imperative.
Ideally, candidates will live in the New York City metro area.
What you’ll do:
- Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include proactively managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, agendas, and compiling documents for meetings.
- Makes recommendations and suggestions to elevate and capitalize on opportunities that are not explicitly identified.
- Monitor and respond to executive correspondence and inquiries, providing support with their resolution and/or directing them to appropriate resources/personnel.
- Coordinates meetings and strategic activities with the Leadership Team, Management Teams, and miscellaneous events. This includes coordinating logistics and taking a more hands-on approach in planning and organizing large scale events.
- Communicates directly, and on behalf of the CEO, with Board members and others on matters related to programmatic initiatives as directed.
- Prepares and coordinates oral and written communications. This includes high quality documents and presentations as needed.
- Supports CEO external commitments, including service on external boards, committees and other groups.
- Supports the Phreesia Executive Leadership Team as needed to schedule meetings with the CEO. Provides executive support and coordination for recurring operating meetings involving the CEO.
- Assists CEO with private/personal business administrative tasks as required.
- Manages Board activities, including coordinating Board meetings; arranging hotel accommodations for Board members; processing travel reimbursement requests; and compiling, assembling & distributing meeting materials.
- Maintain a high degree of confidentiality at all times
What you bring:
- Bachelor’s degree or equivalent experience in administrative support or project management.
- 10+ years of relevant support experience with 6-8 years of experience providing support for Executive-level Management.
- Highly proficient with Microsoft O365 suite of applications. Strong experience with scheduling, expenses, and presentations.
- Demonstrates intellectual curiosity and the ability to learn and synthesize new information.
- Ability to have a flexible work schedule that allows the ability to handle ad-hoc requests during off-hours as required.
- Highly organized with a critical eye for detail.
- Proven experience in working within a highly confidential role. Ability to exercise independent judgment and make sound decisions.
Top-rated Employee Benefits:
- 100% Remote work + home office expense reimbursements
- Competitive compensation + equity grants for all employees
- Unlimited PTO + 8 company holidays
- Monthly allowance for cell phone + internet + wellness
- 100% Paid 12-week parental leave to our U.S. employees, as well as a generous parental benefit to our employees in Canada
- Variety of insurance coverage for people (and pets!)
- Continuing education and professional certification reimbursement
Executive Assistant
Position Announcement, December 2022 — accepting applications through January 16, 2023 at 11pm EST.
Meridian Institute has an immediate opening for a full-time Executive Assistant. This position may work in a hybrid fashion based in either our Washington, DC or Dillon, CO office, or fully remote. This is an ideal position for an experienced professional who thrives in high energy work environments, has extremely strong organizational skills, and wants to use these attributes to support the leaders of a mission driven organization.
Meridian is a nonprofit consultancy that engages in dynamic problem solving with global leaders in business, government, civil society, philanthropy, and beyond. We bring people together, helping them navigate the dynamic variables that shape any collaborative search for solutions—from inidual relationships to geopolitical considerations. Our work spans industries and sectors and includes projects focused on agriculture and food systems, climate change, forests, oceans and coasts, resilience, and science and technology, among others. Across these areas, we build and support partnerships that address our world’s complex challenges.
As a member of the Operations Team, the Executive Assistant is responsible for performing administrative tasks in support of the Executive Leadership Team, including working directly with the Chief Executive Officer to schedule meetings and track responsibilities, as well as managing correspondence in addition to a variety of other duties. Successful candidates will be self-starters and strong communicators with proven administrative experience in support of executive level staff. It is important that candidates are comfortable with completing complex tasks and responding to requests with the appropriate level of urgency.
The starting pay range for this position is $31.73 – $35.10 per hour ($66,000 – $73,000 per year), based on the level of education and relevant experience. This is an hourly, non-exempt position eligible for overtime. In following our commitment to principles of justice, equity, ersity, and inclusion, maintaining pay equity when hiring is extremely important to us. For this reason, salary offers with Meridian are non-negotiable.
Meridian is dedicated to advancing our employees’ professional growth, supporting employee wellbeing, and helping them meet their healthcare and retirement needs. Meridian provides competitive benefits including:
- A dynamic and inclusive work environment
- Flexible work schedules and locations for proven high performers
- Structured professional development opportunities
- Medical, dental, and a variety of voluntary insurance coverages for employees, partners, and families
- Generous paid time off, including vacation, sick leave, and 12 holidays (fixed and floating)
- Employee Assistance Program
- DC Office Employees Only – Metro expense reimbursement for commuting to work
- Remote Workers Only – home office internet allowance
About the Position:
The Executive Assistant provides high-level administrative support and assistance to the Executive Leadership Team and other assigned leadership staff. Regular responsibilities include executive level scheduling, coordinating international and domestic travel arrangements, capturing meeting notes and minutes, and providing general administrative support. This role will work closely with the Executive Leadership Team and Partners within the organization in supporting Board of Directors engagement, internal communications, and special administrative projects, as needed.
Eligibility Requirements
- At least 5 years of experience in executive level administrative roles (experience with complex scheduling across time zones and/or for high demand participants preferred)
- Bachelor’s degree, preferably in business, finance, marketing or equivalent experience in relevant sectors
- Experience working for a professional services organization (e.g., legal, consulting, etc.)
- Extremely strong organizational skills, including time management and ability to track and meet multiple deadlines
- Strong written and verbal communication skills, including but not limited to the ability to be clear and effective in communicating across vendors, project participants, and high-level stakeholders
- Ability to complete complex tasks quickly with little guidance and react with appropriate urgency to situations that require a quick turnaround
- High personal integrity, including the capacity to discretely handle highly confidential and sensitive information
- Ability to work with people from erse backgrounds with humility, ease, and enthusiasm; and to develop positive relationships both within the organization as well as with external parties
- Fluency in English; professional fluency in a foreign language is highly valued, particularly Spanish or French
- A high degree of proficiency with Microsoft 365 tools, including but not limited to Outlook, Word, Excel, PowerPoint, Teams, OneNote, and SharePoint; experience administering and using Airtable for workflow management preferred
Primary Objective of Position
The Executive Assistant provides high-level administrative support and assistance to the Executive Leadership Team and other assigned leadership staff. Regular responsibilities include executive level scheduling, coordinating international and domestic travel arrangements, capturing meeting notes and minutes, and providing general administrative support. This role will work closely with the Executive Leadership Team and Partners within the organization in supporting Board of Directors engagement, internal communications, and special administrative projects, as needed. All Meridian positions require iniduals to be self-starters with exceptionally strong written and verbal communication skills, a high level of organization, and attention to detail. Working at Meridian requires the ability to excel in a team environment while also juggling multiple deadlines and project teams.
Essential Areas of Accountability
- Schedules meetings and manages the calendar of the Chief Executive Officer
- Works closely and effectively with the Chief Executive Officer to capture key action items and keep them well informed of upcoming commitments and responsibilities, tracking and ensuring appropriate follow-through
- Provides support to the Chief Operating Officer in tracking organizational deliverables and key performance indicators Manages correspondence for senior staff, determining importance and summarizing and/or distributing contents to recipients
- Drafts internal communications, policies and procedures at the direction of the Chief Operating Officer
- Schedules and coordinates meetings and events for the management team, partner group, and the Board of Directors; assemble meeting materials, attend meetings, record notes and minutes, and provide administrative support
- Coordinates travel arrangements for Partners and Senior Leadership staff, supporting travelers in all areas of logistics from preparation to completion
- Processes expense reports for Partners and Senior Leadership staff
- Completes special projects and additional administrative duties as assigned
Knowledge and Skills Required
- At least 5 years of experience in executive level administrative roles (experience with complex scheduling across time zones and/or for high demand participants preferred)
- Bachelor’s degree, preferably in business, finance, marketing or equivalent experience in relevant sectors
- Experience working for a professional services organization (e.g., legal, consulting, etc.)
- Extremely strong organizational skills, including time management and ability to track and meet multiple deadlines
- Strong written and verbal communication skills, including but not limited to the ability to be clear and effective in communicating across vendors, project participants, and high-level stakeholders
- Ability to complete complex tasks quickly with little guidance and react with appropriate urgency to situations that require a quick turnaround High personal integrity, including the capacity to discretely handle highly confidential and sensitive information
- Ability to work with people from erse backgrounds with humility, ease, and enthusiasm; and to develop positive relationships both within the organization as well as with external parties
- Passion and curiosity about the issues and areas of Meridian’s work
- Fluency in English; professional fluency in a foreign language is highly valued, particularly Spanish or French
- A high degree of proficiency with Microsoft 365 tools, including but not limited to: Outlook, Word, Excel, PowerPoint, Teams, OneNote, and SharePoint; experience administering and using Airtable for workflow management preferred Additional Requirements
- Required to conduct oneself in a courteous and professional manner at all times
Executive Assistant – US
US – Remote
NEW JOB
JOB DESCRIPTION
As an executive assistant with ResultsCX you will support our CEO by handling clerical tasks.
In this role you will:
- Manage the Executive’s calendar: ensuring that he has space for the most important meetings regarding his people, the business, stakeholders, customers, and investors.
- Organize and manage travel and expenses.
- Plan various activities including client meetings, business reviews, and office visits.
- Simultaneously execute a wide range of activities/ requests, and self-directed follow ups.
- Maintain confidentiality and discretion in all aspects of the role.
We are looking for someone who:
- Has a minimum of 5 years working in an executive administrative support role in a professional office environment.
- Can demonstrate initiative, flexibility, and a willingness to pitch-in as needed.
- Has strong knowledge of Excel, MS Word and PowerPoint.
- Can work a flexible schedule in order to complete off hour requests.
- Has excellent verbal and written communication skills.
- Is a Notary.
Administrative Project Coordinator – People and Culture Team
United States, United States
POSITION SUMMARY
The People + Culture (P+C) Administrative Project Coordinator at Trust for Public Land (TPL) provides project coordination and management and high-level administrative support for the P+C Team.P+C is responsible for connecting all TPLers to the mission, strategy, values, and each other, as well as producing policies and practices that deliver a compelling workplace and culture. Practices cover the entire employee life cycle, including recruiting, hiring, onboarding, rewarding, developing, and transitioning employees. This vital role includes managing, monitoring, and reporting projects to ensure deadlines are met and communicated.
In addition to project management, this role includes calendar management, budget management, supporting communications and interactions with staff and external stakeholders, meeting scheduling and planning, and general administrative duties. The ideal candidate will bring strong organizational and problem-solving skills to the P+C team.
WHO WE ARE
At TPL, we’re a team of outdoor advocates who believe in connecting everyone to the outdoors. As an ethos, we believe access to the outdoors is a fundamental human need and essential to our health and well-being. We’re committed to creating more places that bring us outside—parks, trails, playgrounds, and public lands—and making them available and welcoming to everyone, everywhere, regardless of ZIP code. We also understand that land has meaning; it tells the story of our history. That’s why, through our Black History and Culture initiative, we’re working to preserve sites that more fully represent the Black American experience; and we’re an ally and partner to Tribal and Indigenous communities, working in partnership to reconnect them with their ancestral lands. One hundred million people, including 28 million children, don’t have nearby access to a park within ten minutes of their home. We’re determined to change this outdoor equity gap–and as a result, nine million people and counting now have access because of our work. We have miles to go and a plan to get there. We’re inclusive change-makers who believe in connecting everyone to the outdoors. We inspire by paving the way forward and strengthening our connection to nature. Join us!WHO YOU ARE
You believe access to the outdoors is a fundamental human need–not a luxury for just a few. When you hear about the outdoor equity gap, you want to roll up your sleeves and fix that. If you’re convinced that smiles get wider outdoors and that nature is vital to our health and well-being, then you’ll fit right in with our TPL team. We’re seeking iniduals whose resolve is strengthened when met with injustices and challenges. We’re looking for people who are united in the conviction that experiences in nature build relationships and keep us healthy. Since 1972, we’ve grown into a community that’s rooted in our five shared values: belonging, creativity, collaboration, impact, and hope. Is your personal passion to ensure that more people can connect to the outdoors, ensuring healthy communities for generations to come? If so, join us!You are a curiosity-driven, highly organized, and proactive team player. Your superpower is creating structure, managing complex workstreams, and problem-solving. You know how to distill complexity, and you pride yourself on helping make things happen. You excel in highly collaborative roles, working with teammates, leadership, and internal partners to deliver as expected and keep others informed. You have a passion for people and culture and an interest in developing or deepening your knowledge of HR, DEI, and Internal Communications.
WHAT YOU WILL DO:
Project Management & Canopy (Intranet) Maintenance (50%)- Create and manage the department’s operational calendar, allowing for visibility and proactive planning; includes annual activities (e.g., performance reviews, open enrollment) and other prioritized initiatives
- Prepare agendas, pre-reads, and summaries for P+C team meetings
- Produce monthly dashboards for sharing during executive meetings
- Create and publish the P+C timeline to help all staff anticipate and plan for key events
- Evaluate potential problems, risks, and roadblocks and develop solutions
- Coordinate, track, and report the successful completion of action items
- Manage the administrative aspects of the organization’s intranet (Canopy), supporting the Director, Internal Communications & Engagement
- Assist the Director of Equity & Belonging with the creation and monitoring of the DEI dashboard
- Participate in team meetings; create and distribute agendas and meeting summaries
- Maintain onboarding process and scheduling, including CEO listening sessions
- Assist with the preparation of speaking engagements; research, gather materials, and produce PowerPoint presentations
Administrative Support (50%)
- Pay invoices and monitor the P+C budget
- Coordinate and manage the SVP’s calendar and activities
- Determine what requests, circumstances, issues, communications, and/or decisions require the personal attention of the SVP and what should be referred to other members of the P+C team
- Manage administrative tasks, including timesheets and travel expense reimbursements
- Arrange webinars and calls and in-person meetings, including All Staff meetings and other internal events
- Support the P+C team as directed
Qualifications
- Minimum three years’ experience in program and organization support, with experience in project coordination and management
- Ability to maintain confidentiality with a high degree of self-direction and flexibility, especially with respect to taking the initiative, prioritizing multiple tasks, and using good judgment to resolve problems
- Demonstrated ability to work well with others across a erse array of internal and external stakeholders.
- Project management experience and time-management skills for juggling numerous time-sensitive projects simultaneously. Being familiar with project management software is also an asset
- Excellent organizational abilities, attention to detail, promptness, and dependability
- Strong written and verbal communication skills
- Computer proficiency in Microsoft Word, Excel and PowerPoint is required, plus proficiency in web research tools
We know some great candidates will not fit everything we have described above, or who have important skills we have not considered. If that’s you, do not hesitate to apply and tell us about yourself.
Compensation
As a full-time, non-exempt employee, you will be eligible for The Trust for Public Land’s comprehensive benefits program, which includes medical, dental, and vision insurance, three weeks of vacation in your first year, plus 15 holidays, a paid one-week winter break, and a 403(b) retirement plan, currently with a 7% company matching. We offer competitive salaries commensurate with experience; the range for this position is $57,000 to $62,000 annually.
Senior Administrative Assistant
- Washington, DC, USA
- Employees can work remotely
- Full-time
Company Description
EDUCATION DEVELOPMENT CENTER (EDC)
EDC is one of the world’s leading nonprofit research and development firms. EDC designs, implements, and evaluates programs to improve education, health, and economic opportunity worldwide. Collaborating with both public and private partners, we strive for a world where all people are empowered to live healthy, productive lives.
EDC’s approach to equity, ersity, and inclusion is grounded in EDC’s commitment to respect the dignity of each inidual. EDC has a commitment to promoting equity and access to high quality education and health services that contribute to thriving communities where people from erse backgrounds learn, live, and work together. EDC expresses its commitment to increasing equity through its strategies, services and products, which contribute to building capacity and transforming lives.
Job Description
The National Action Alliance for Suicide Prevention (Action Alliance) is the nation’s public-private partnership for suicide prevention, based at EDC. The Action Alliance brings together senior executives from government, business, and the non-profit sector to champion suicide prevention as a national priority and advance implementation of the National Strategy for Suicide Prevention through collaboration and innovation.
You will be a central player in organizing and facilitating Action Alliance functioning and promoting the effective execution of dynamic programs supported by influential private and public sector organizations. You will have a demonstrable role in delivering national and systemic impact.
You will:
- Provide essential administrative support in organizing and supporting high tempo Action Alliance activities and projects
- Manage calendaring and coordination of schedules for Action Alliance team leadership.
- Develop and own the file management plan for shared team workspaces.
- Schedule meetings with executive level administrative staff in influential public and private sector organizations.
- Develop and maintain relationships with Executive Committee and other senior external partner administrative and scheduling contacts.
- Proactively work with team members to track deliverables and other due outs to ensure timeliness of deliverables.
- Support administrative processes in support of external partner meetings.
- Create high quality record of external partner meetings in the form of minutes/notes and other summary documentation.
- Provide administrative organizational support to key project management processes.
Qualifications
Education:
- HS diploma or GED plus 1-3 years advanced training
Other skills/experience:
- 3–5 years related clerical, secretarial or administrative support experience, including advanced mastery of 3 or more computer applications (for example Microsoft Office, Box, SharePoint)
- Experience working with executive level offices and/or support staffs
- Excellent writing and organizational skills
- Superior communications skills
Additional Information
EDC is an Affirmative Action/Equal Opportunity Employer and is committed to enhancing the ersity of its workforce and ensuring an equitable and highly inclusive work environment. EDC is a smoke-free workplace, and offers a supportive work environment, competitive salary, and excellent benefits. Women, minorities, veterans, and iniduals with disabilities are encouraged to apply.
Total Rewards:
EDC offers the following comprehensive benefits package for all eligible employees:
- This position is eligible for full-time telework for US-based candidates.
- A mission-driven work environment
- Health, dental, and vision insurance
- 12 paid holidays
- Generous vacation benefits for full- and part-time employees
- Dependent Care Flexible Spending Accounts
- Tuition and transportation reimbursement
- Robust retirement plan with TIAA/CREF (Teachers Insurance and Annuity Association/College Retirement Equities Fund)
- Paid sick time and up to 16 hours of personal time annually
- Parental leave
- Employee assistance program
This position offers an anticipated full-time equivalent annual base salary range of approximately $40,000 to $70,000. Salary offers are made based on market analysis and internal equity.