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Executive Assistant, Products
ID: 2023-1327
# of Openings: 1
Job Locations: US
Function: Products
Your Challenge:
The Executive Assistant, Products is responsible for providing advanced and dedicated executive support for the Chief Products Officer and Chief of Staff. The ideal candidate is a proactive problem solver with exceptional communication skills, and meticulous attention to details. The Executive Assistant, Products is responsible for managing calendars, making travel arrangements, preparing communications, coordinating meeting logistics and materials, managing information flow in a timely manner.
Essential Functions:
- Managing the calendars (CPO primary) including making appointments and prioritizing the most sensitive matters.
- Coordinates air travel, accommodations, and logistics for complex domestic and international travel, as well as completes and tracks expense reports.
- Communicates with CPO, Chief of Staff, partners, members, customers, and others on a variety of matters; resolves many issues on own initiative and communicates timely issues of importance requiring executive attention.
- Manage Product Function Town Hall meetings including speakers, planning logistics, communication, etc.
- Coordinate onsite and offsite meetings for the team on a regular basis.
- Prepares detailed and accurate expense reports.
- Maintains confidentiality at all times. Performs other administrative and support duties as required.
- Support Product Function operational activities including program planning coordination, data collection, meeting development, and special projects as assigned.
What you will need to be successful:
- A Bachelor’s degree in a Business-related field, or equivalent work experience.
- A minimum of five (5) years of experience as a C-level executive assistant
- Expert proficiency in Microsoft Office Suite Tools, online collaboration tools, global/cross-time zone scheduling and virtual meeting software.
- Demonstrated ability to take initiative and anticipate needs; Ability to problem solve and to work effectively when parameters are not well defined.
- Ability to occasionally travel to industry events & conferences including HIMSS Global Conference (annually) in support of CEO.
Why we love HIMSS, and why you will, too:
- Diverse, collaborative, and winning team environment.
- Flexible working arrangements, opportunity to work hybrid.
- Comprehensive healthcare coverage.
- Generous paid time off, including time off to volunteer!
- Wellbeing programs to support all of your emotional, physical, and financial needs
- Emphasis on continuous learning and development.
Are you a Changemaker?
Together, we’ll do amazing things for healthcare.
HIMSS is an Equal Opportunity Employer: Vets/Disabled
#LI-Remote
Senior Calendar Assistant (West Coast)
REMOTE CUSTOMER SUCCESS
West Coast Senior Calendar Assistant
Full-Time, Remote / Hourly, Non-Exempt / Includes Benefits, PTO, Flexible Schedule, Equity
Steno is growing! We’re looking for a Senior Calendar Assistant to join our winning team, which is revolutionizing the court reporting industry every single day. We’re a erse team from all over the country (and beyond) and we’re crazy about redefining the boundaries of an outdated industry.
Who are you?
We are looking for iniduals who enjoy developing and fostering relationships with court reporters, making them feel like they are an extension of the team. Having prior experience scheduling at a court reporting agency (with a focus on the Southern California market) is a huge plus.
If you’re looking for a company that offers support, guidance, an abundance of killer giphys, and unlimited potential to grow into your best self, you can bet we’d love to have you too.
On a regular basis you will
- Develop and maintain deep relationships with court reporters, but also know how to have difficult conversations when needed
- Use Steno’s scheduling tools to book court reporters for depositions and ensure accurate information and timely follow-up; go out of your way to assist and remove any friction
- Deeply understand the nuances of court reporter functions and be able to discern and manage conversations related to rates or invoices reasonably and professionally
- Analyze Steno’s job pipeline to recruit and vet new court reporters to keep pace with demand
- Partner with the Marketing team on campaigns to build Steno court reporter groups and talent pools; help to develop programs that build awareness and trust in Steno within the court reporter community
- Proactively track assignment deadlines and follow-up with court reporters to ensure timely delivery of transcripts to clients; use tools and reports to guide this work.
- Understand Steno’s processes and tools; use this knowledge to train court reporters and promote best practices.
- Collaborate with Steno’s operational leaders to advocate for the court reporter’s experience, provide feedback, and come up with innovative ideas to help improve processes
- Design programs that ensure a high standard on the delivery of services for Steno’s clients
- Help the team by training or answering questions from new hires
You’re gonna crush it if
- You have 2+ years of prior experience at a Court Reporting agency. Experience working with Court Reporters in the Southern California market is not required but is a huge plus
- You’re proficient on Mac and PC and have the ability to pick up new systems quickly (Google Drive experience is a plus!)
- You provide amazing customer service and operate with a hospitality mindset
- You effectively prioritize among competing tasks and possess overall good time management skills
- You have worked through highly detailed processes at an efficient pace, staying organized
- You have you demonstrated flexibility and deal with ambiguity from time to time comfortably
- You have and employ excellent listening skills and exceptional verbal and written communications skills
- You have shown strong integrity and are trusted to maintain confidentiality and handle sensitive information
- You have the ability to use time management and complete task by deadlines set
Compensation & Benefits
- Salary – $23-$25/hour
- Health, Vision, & Dental Benefits – generous company-sponsored health plans for both employees and dependents, including comprehensive vision & dental
- Wellness/Mental Health – shared benefits to be used among employees and families
- Flexible Paid Time Off – allowing employees to find balance in their lives
- Options of Equity – we know our success is nothing without our team
- Access to a 401k through Guideline
- A home office setup and a monthly stipend to offset internet and phone costs
Our Team
The Customer Success Team is laser-focused on our overall client experience, consisting of both Scheduling and Account Management groups. Our Schedulers deliver a reliable, timely, and hospitable experience for our clients day-by-day, deposition-by-deposition. Our Account Managers deepen relationships with our clients to drive business goals, promoting satisfaction, revenue, growth, and retention.
Our Customer Success team serves as the front line of the business to ensure clients and providers are well taken care of, with the ultimate goal of ensuring Steno continues to be a top court reporting and litigation support services agency for our law firm clients.
About Steno
- Founded in 2018; grown from 9 to a fully remote team of about 200 in 5 years
- Values: be highly reliable, constantly innovate, operate with a hospitality mindset
- Diverse backgrounds welcome! Steno employees have a unique blend of legal, technology, operations and finance experience
- We are revolutionizing the litigation and court reporting industry
- Flexible litigation financing (e.g., DelayPay)
- Cutting-edge technology – unique products and integrations to maximize the output of legal professionals
- White glove, concierge customer service that our clients rave about
Steno is an equal opportunity employer and does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental ability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business needs. Applicants needing special assistance or accommodation for interviews or website access may contact us by sending an email to [email protected].
Note: Steno personnel will always have either a steno.com email address or will contact you via Rippling Applicant Tracking. Act with caution if asked for personal information. Background checks, for example, are only conducted after an offer has been extended.
Title: Senior Executive Business Administrator (CMSO)
Location: Remote, US
The GitLab DevSecOps platform empowers 100,000+ organizations to deliver software faster and more efficiently. We are one of the world’s largest all-remote companies with 2,000+ team members and values that foster a culture where people embrace the belief that everyone can contribute. Learn more about Life at GitLab.
An overview of this role
Executive Business Administrators (EBAs) at GitLab toggle seamlessly between various systems including Google Workspace, Slack, TripActions, Zoom, and GitLab to accomplish an array of tasks, while staying focused on prioritization and escalating urgent issues. EBAs at GitLab are self-driven, collaborative, and agile team members who are experienced in managing multiple priorities, juggling various responsibilities, and anticipating the executive’s needs. EBAs at GitLab are exceptionally organized, relentlessly resourceful, calm under pressure, and strategic multitaskers with a deep love of logistics and the ability to thrive in a dynamic start-up environment.
What you’ll do
- Support and work closely with GitLab’s Chief Marketing and Strategy Officer
- Own and proactively manage a complex, changing, high-volume calendar across multiple timezones; ensure Executive is prepared for every meeting
- Make recommendations for the Executive in regard to their time management, prioritization, delegation and organization
- Seamlessly coordinate extensive domestic and international travel including air and ground transportation, hotel reservations, security, visas and other travel documentation. Accompanying the Executive when necessary
- Run cadence of weekly staff meetings and other important meetings, including planning agenda, organization, and follow-up on action items, while infusing our company values throughout
- Plan events such as team off-sites, team building activities and company kick-offs as needed
- Draft internal and external communications on behalf of Executive
- Assist the full life cycle of recruiting including booking interviews, liaising between the hiring team and the candidate, and coordinating onboarding of new hires
- Manage Executive’s email inbox including drafting internal and external communications on behalf of Executive
- Compile receipts to submit timely and accurate expense reports on a monthly basis
- Schedules, live streams and moderates Group Conversations
- Provide coverage for other Senior E-Group EBAs
- Run and lead special projects upon request
- Must be able to work flexible hours to support international business meetings and some travel is required in most roles
- Other duties as assigned in support of the business (ad hoc tasks)
- Contribute to the broader EBA community by sharing learnings, resources, and supporting EBA team camaraderie
What you’ll bring
- Previous 5+ years of administrative experience supporting a C-Staff Executive at a quickly-scaling or large company
- Bachelor’s Degree preferred. High school diploma or general education degree (GED) required
- Self-starter who can operate independently and move quickly from one task to another; creative problem solver, seeks win-win solutions; energized by challenges with superb attention to detail
- Extensive technical skills with Google Workspace, Zoom, Slack and TripActions among other tools
- Demonstrated Leadership mindset in prior roles ability to influence culture/environment around them
- Proven leadership skills and demonstrates one team mindset; able to lead other EBAs and partner well across GitLab
- Experience with event planning & coordination to include support for large meetings, off-sites and company events
- Detailed and goal-oriented planner; possesses the ability to appropriately prioritize business needs and handle multiple tasks in a fast-paced environment
- Approachable and effective communicator across various communication channels and with all levels of the organization
- Demonstrated ability to adopt technical tools quickly (i.e. terminal, text editor)
- Experience in a start-up environment preferred
- Experience working remotely preferred
- A passion for GitLab
- A sincere willingness to help out
How GitLab will support you
- Benefits to support your health, finances, and well-being
- All remote, asynchronous work environment
- Flexible Paid Time Off
- Team Member Resource Groups
- Equity Compensation & Employee Stock Purchase Plan
- Growth and development budget
- Parental leave
- Home office support
The base salary range for this role’s listed level is currently for residents of listed locations only. Grade level and salary ranges are determined through interviews and a review of education, experience, knowledge, skills, abilities of the applicant, equity with other team members, and alignment with market data. See more information on our benefits and equity. Sales roles are also eligible for incentive pay targeted at up to 100% of the offered base salary.
Colorado/Washington pay range
$80,600$155,500 USD
California/New York/New Jersey pay range
$80,600$172,800 USD
Country Hiring Guidelines: GitLab hires new team members in countries around the world. All of our roles are remote, however some roles may carry specific location-based eligibility requirements. Our Talent Acquisition team can help answer any questions about location after starting the recruiting process.
Administrative Business Partner I
- San Francisco, California, United States / Remote, United States
- Administration
- Regular
Description
About Pinterest:
Millions of people across the world come to Pinterest to find new ideas every day. It’s where they get inspiration, dream about new possibilities and plan for what matters most. Our mission is to help those people find their inspiration and create a life they love. In your role, you’ll be challenged to take on work that upholds this mission and pushes Pinterest forward. You’ll grow as a person and leader in your field, all the while helping Pinners make their lives better in the positive corner of the internet.
Creating a life you love also means finding a career that celebrates the unique perspectives and experiences that you bring. As you read through the expectations of the position, consider how your skills and experiences may complement the responsibilities of the role. We encourage you to think through your relevant and transferable skills from prior experiences.
Our new progressive work model is called PinFlex, a term that’s uniquely Pinterest to describe our flexible approach to living and working. Visit our PinFlex landing page to learn more.
We’re seeking an Administrative Business Partner to provide support to our Core Engineering Leaders. In this role, you’ll play a crucial part in keeping the team organized, motivated, and operating efficiently. Your responsibilities will include managing complex, global schedules, nurturing internal and external relationships, and excelling as a detail-oriented communicator. You should have a proactive approach and be capable of independently overseeing erse tasks and demands, all while handling confidential and sensitive matters with the utmost discretion.
What you’ll do:
- Calendar Management: Efficiently manage complex calendars, making independent, business-driven scheduling decisions.
- Project Management: Spearhead leader’s operational and people-related projects, leading meetings, planning, tracking progress, and fostering team’s best practices.
- Meeting and Events Management: Skillfully coordinate team meetings and on-site events, encompassing agenda creation, presentation deck drafting, action item tracking, and detailed meeting notes.
- Communications: Craft clear and impactful communications for leaders, including team emails, updates, and follow-ups and oversee alias management, org charts, and Slack channels for the team.
- Relationship Management: Build strong relationships with leader’s teams and cross-functional partners through innovative and engaging approaches.
- Travel & Expenses: Effectively coordinate leader’s travel and ensure expense reconciliation while adhering to policies and aligning with team needs. Manage the leader’s employee recognition budget and offer reward recommendations.
What we’re looking for:
- 4+ years of administrative experience, including 2+ years supporting VP and Director level executives.
- Able to commute locally to San Francisco and Palo Alto offices as required.
- Experience collaborating with Engineering leaders and possessing a foundational understanding of engineering principles.
- Outstanding organizational skills for effective multitasking in a fast-paced, deadline-driven environment.
- Proactive and self-directed, capable of taking ownership of tasks, even in ambiguous situations with minimal supervision.
- Proficient in tools such as Google Suite, Slack, Workday, Expensify, Navan, and MS Office Suite.
- A team player with the capability to see tasks through from start to finish while collaborating with all potential stakeholders.
- Demonstrated commitment to handling confidential information with the utmost integrity.
This position is not eligible for relocation assistance.
#LI-REMOTE
#LI-CK1
At Pinterest we believe the workplace should be equitable, inclusive, and inspiring for every employee. In an effort to provide greater transparency, we are sharing the base salary range for this position. The position is also eligible for equity. Final salary is based on a number of factors including location, travel, relevant prior experience, or particular skills and expertise.
Information regarding the culture at Pinterest and benefits available for this position can be found here.
US based applicants only
$68,850—$142,000 USD
Our Commitment to Diversity:
Pinterest is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best qualified people in every job. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic under federal, state, or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you require an accommodation during the job application process, please notify: for support.
Title: Mango Live Generalist Administrator Part-Time
Location: Anywhere
Mango Languages is seeking a Generalist Administrator to join our Mango Live team. The Generalist Admin will be responsible for assisting the other Mango Live Admins with various tasks including, on- and off-boarding of coaches and students, maintaining coach schedules, course set-up, document and folder maintenance, quality assurance, and recruiting. The ideal candidate is a self-starter, has excellent organization and spreadsheet skills and a keen attention to details.
Job Duties & Responsibilities
- Maintain documentation related to on- and offboarding of coaches and students, coach schedules’, student roster, attendance sheets, assessment tracker, and coach and student folders
- Assist with onboarding by granting new coaches access to all relevant platforms and ensuring that they are able to access everything they need during the onboarding and orientation phase
- Set up new courses by creating folders with accurate links and materials on all relevant platforms, such as Skillo, Google Drive, etc., and share those folders with coaches and students
- Share QA scores and peer observations with coaches
- Escalate any QA issues or red flags to the Training & Development Admin
- Manage the candidate pre-screening process by reviewing incoming candidates on Lever, categorizing and tagging them according to need and suitability, corresponding with candidates regarding missing materials, tracking promising candidates, handling inquiries from candidates, conducting brief video screenings of suitable candidates, scheduling interviews, creating candidate folders, and notifying Account Managers of their candidate pipeline
- Organize monthly Conversation Clubs, eg., create materials, contact coaches, coordinate dates, and manage host changes on zoom
- Assist with scheduling as needed
- Manage the substitutions process, eg., receive requests for substitutions, find substitute coaches when necessary, share the relevant information (folders, links, etc.) with substituting coach and maintain the substitution record
- Create the monthly vendor newsletter by starting a draft, coordinating with coaches for participation, finding articles or other relevant information to include, setting the layout of the newsletter, updating the recipient list, and sharing the newsletter with the intended audience
- Meet and regularly communicate with Mango Live Admin Team members in order to coordinate regarding client, coach, and student needs as well as overall program success
Requirements
- Mastery of spreadsheets, Google Suite preferred
- 1-2 years of experience in administrative work
- Advanced proficiency in English (C1 and above)
- Ability to work independently and as part of a team
- Reliable internet connection
- Excellent written and verbal communication skills
Key Characteristics
- Flexible schedule
- Ability to adapt to changing priorities
- Critical thinking
- Positive view of giving and receive feedback
- Ability to work under pressure
- Proven track record of consistently meeting deadlines
- Strong problem solving skills
Executive Assistant
locations
Remote
time type
Full time
job requisition id
R-107732
Job Posting:
Ferguson is North America’s leading value-added distributor across residential, non-residential, new construction and repair, maintenance, and improvement (RMI) end markets. Spanning 34,000 suppliers and more than one million customers, we deliver local expertise, value-added solutions, and the industry’s most extensive portfolio of products. From infrastructure, plumbing, and appliances, to HVAC, fire protection, fabrication, and more, we make our customers’ complex projects simple, successful, and sustainable.
Ferguson is currently seeking the right inidual to fill an immediate need for an Executive Assistant.
This role requires a flexible mentality supporting a multifaceted organization. You will be handling multiple tasks and priorities, with accuracy, flexibility, and timeliness. This person must exhibit strong client service in an environment that is fast-paced, including last-minute changes. This role will comfortably take the lead on providing outstanding, administrative leadership and operational support to the leaders both directly and indirectly. Additionally, the Executive Assistant must demonstrate a dedication to protecting confidential information and sensitive materials. The ability to balance multiple priorities, make decisions independently, be detail oriented, and prioritize work, requests, and engagements for the leaders is a requirement.
Location: This is a remote opportunity and can be based anywhere in the US.
Responsibilities:
- Provides a high quality administrative support to the vice president anticipating needs and taking appropriate action to effectively manage daily responsibilities (calendar scheduling, administration, expense reports, and travel support) and be a creative problem solver
- Supports with research and follow-up on incoming issues flagging what needs to be a prioritized
- Manages sensitive matters with a high level of confidentiality and discretion
- Drafts, edit, and dissemination of communications as needed
- Delivers the organization of data and creates presentations as needed
- Represents the assigned executive at all times with poised and highly professional written and verbal communication, both internally and externally
- Adhere to Company compliance and Health Safety and Environment (HSE) polices, procedures and requirements
- Regular and reliable attendance
- Supports up to the VP level
- Other duties as assigned
Qualifications:
- Bachelor’s degree or equivalent education plus experience is preferred
- 3+ years of relevant work experience is highly preferred
- Outstanding written and verbal communication skills
- Exceptional skills using Microsoft such as PowerPoint and Excel
- Ability to use discretion, possess good judgment, and able to independently problem solve
Ferguson is dedicated to providing meaningful benefits programs and products to our associates and their families geared toward benefits, wellness, financial protection, and retirement savings. Ferguson offers a competitive benefits package that includes medical, dental, vision, retirement savings with company match, paid leave (vacation, sick, personal, holiday, and parental), employee assistance programs, associate discounts, community involvement opportunities, and much more!
Pay Range:
Actual pay rate may vary depending upon location. The estimated pay range for this position is below. The specific rate will depend on a candidate’s qualifications and prior experience.
$20.76 – $33.26
Estimated Ranges displayed are Monthly for Salaried roles OR Hourly for all other roles.
This role is Bonus or Incentive Plan eligible.
The Company is an equal opportunity employer as well as a government contractor that shall abide by the requirements of 41 CFR 60-300.5(a), which prohibits discrimination against qualified protected Veterans and the requirements of 41 CFR 60-741.5(A), which prohibits discrimination against qualified iniduals on the basis of disability.
Ferguson Enterprises, LLC. is an equal employment employer F/M/Disability/Vet/Sexual Orientation/Gender Identity.
Title: Administrative Assistant
Location: United States / Remote
Type: Remote – Full-time Workplace: remoteThe Administrative Assistant plays a crucial role in providing comprehensive administrative support to our Executive Assistants. This position requires a highly collaborative and detail-oriented inidual who can adapt to a dynamic, global work environment. The ideal candidate should be responsive, discreet, and have a strong desire to grow into an Executive Assistant (EA) role with coaching and experience.
Objectives for this Role
- Collaborate with the lead EA to ensure seamless administrative support.
- Act as a backup resource during executive assistants’ out-of-office periods.
- Develop skills and capabilities to transition into an EA role in the future.
- Maintain discretion and security awareness in handling sensitive information.
- Assist in various tasks, including event planning, calendar management, research, and project tracking.
Skills & Qualifications
- Positive, team-focused mentality with a high level of collaboration.
- 24/7 mindset to support a multi-time zone/global setting.
- Can-do attitude and eagerness to learn and develop into an EA role
- Strong attention to detail and accuracy.
- Discretion and good judgment in handling sensitive information.
- Excellent verbal and written communication skills.
- Effective self-management, time management, and organizational skills.
Preferred Qualifications
- Experience in a customer-facing role.
- Event planning experience or involvement in event logistics.
- 1-2 years of experience in a role involving planning and organizing.
- Demonstrated ability to work well in a team and lead by example.
Our Principles
At Chainlink Labs, we’re committed to the key operating principles of ownership, focus, and open dialogue. We practice complete ownership, where everyone goes the extra mile to own outcomes into success. We understand that unflinching focus is a superpower and is how we channel our activity into technological achievements for the benefit of our entire ecosystem. We embrace open dialogue and critical feedback to arrive at an accurate and truthful picture of reality that promotes both personal and organizational growth.
About Chainlink Labs
Chainlink is the industry standard oracle network for connecting smart contracts to the real world. With Chainlink, developers can build hybrid smart contracts that combine on-chain code with an extensive collection of secure off-chain services powered by Decentralized Oracle Networks. Managed by a global, decentralized community of hundreds of thousands of people, Chainlink is introducing a fairer model for contracts. Its network currently secures billions of dollars in value for smart contracts across the decentralized finance (DeFi), insurance, and gaming ecosystems, among others. The full vision of the Chainlink Network can be found in the Chainlink 2.0 whitepaper. Chainlink is trusted by hundreds of organizations from global enterprises to projects at the forefront of the blockchain economy to deliver definitive truth via secure, reliable data.
This role is location agnostic anywhere in the world, but we ask that you overlap some working hours with Eastern Standard Time (EST).
We are a fully distributed team and have the tools and benefits to support you in your remote work environment.
Chainlink Labs is an Equal Opportunity Employer.
#LI-Remote
Title: Client Relations Associate – Temporary
Location: Remote US
About eScribers
Established in 2005 by court reporting professionals, eScribers has grown to become the leader in reporting and transcription services for courts and government agencies across the US and UK & Ireland.
Our company is private equity backed and growing rapidly worldwide, leading the court reporting market in technology innovations and client services. With customers across the US, UK & Ireland, we currently hold offices in Phoenix, Virginia, Maryland, London, Dublin and Israel.
At eScribers we value professionalism, innovative thinking, and collaboration and this is what guides us in all aspects of our day-to-day operations.
Come be a part of our growth by joining our outstanding team of professionals!
Job Brief
The Client Relations Associate is responsible for accurately and efficiently coordinating the flow of work from inception to completion, meeting numerous client deadlines, while maintaining the security and confidentiality of all recordings, transcripts, and other paperwork and property. This position requires a high level of accuracy, remarkable customer services skills, extraordinary verbal and written communication skills, honesty, a strong attention to detail and the ability to organize and prioritize daily tasks with minimal to moderate supervision by management.
We offer our talents a benefit package that includes medical, dental, vision, life insurance, and PTO. We will make sure you get the best on-the-job training, and the offered annual salary range is $40,000 – $46,000 (based on experience).
The position is a temporary, full-time, fully remote position. The period the position will be available is a 90-day period, starting in early/mid-Dec 2023 till early/mid-March of 2024. If you live in the Phoenix, AZ area, you do have the option of working in our local office. Will consider east coast, central, mountain and pacific time zone hours.
As a Client Relations Associate you will:
- Communicate with customers, including courts, agencies, law firms and pro se clients by phone and by email to advise them of the ordering procedures and advise them throughout the entire process of the order.
- Providing price quotes to new and existing customers.
- Process deposits at the start of the orders and process balances upon completion of the orders.
- Coordinate with Court and Agency staffs daily for audio requests, questions, or to provide general customer support.
- Set up, download/upload audio and prep jobs into our workflow system and coordinate start of the order with the transcription department.
- Maintaining a positive, supportive attitude in answering multiple phone calls and multiple emails daily.
- Coordinate with our accounts payable team to help ensure payment of invoices.
- Provide administrative support.
Requirements:
We are looking for an energetic, detail oriented, organized, self-starting professional with the following:
- Have a high school diploma or equivalent.
- Be a highly organized inidual with excellent verbal and written communication skills.
- Ability to multi-task and work on multiple project deadlines simultaneously.
- Be detail oriented.
- Be an independent and intelligent inidual who is a fast learner.
- Be an inidual that possesses intermediate computer skills with a familiarity with Microsoft Word, Outlook, databases, and accounting software.
- Be adaptable to change and make client service a priority.
- Knowledge of legal or courtroom terminology helpful.
- Able to work 9:00am to 5:30pm, with some flexibility, to accommodate customer phone calls and email inquiries.
Title: Executive Assistant Temporary Opening
Location: Remote
About JFF:
Jobs for the Future (JFF) drives transformation of the American workforce and education systems to achieve equitable economic advancement for all.
About the position:
We are hiring a temporary Executive Assistant to support the Employer Mobilization team. EAs are valued members of our organization as they play a critical role in managing the behind-the-scenes work that enables senior leaders to operate as vehicles for change. They are skilled at connecting the dots between inidual administrative tasks or scheduling requests and a team’s vision and priorities so that senior leaders can be leveraged to do the work that they do best.
We are looking for candidates who are highly organized, proactive, and adept at communicating effectively with a variety of stakeholders. Additionally, we seek to build a team environment that is creative, inclusive, generative, highly collaborative and focused on impact. Not only is this a great opportunity to work directly with some of JFF’s most senior-level leaders, but you will also have the chance to build community with other EAs across the organization, thus ensuring you have the support, resources, and more to make your work effective and engaging.
Based on the organization’s current needs, and candidates’ skills and interests, you could be hired for one of the following teams. EAs may provide support for one senior leader or provide support for a few of the senior-most leaders across a team. If you are selected for a phone interview, you’ll have the opportunity to learn more about our different teams and which may be the best fit for you.:
What you’ll do:
- Provide strong calendar management by prioritizing inquiries and requests and troubleshooting conflicts when planning and scheduling meetings for senior leaders.
- Manage senior leaders’ correspondence by triaging, drafting responses to, or directly responding to email inquiries. Support the organization and productivity of senior leaders by organizing, prioritizing, and summarizing emails and requests.
- Keep senior leaders informed of upcoming commitments and responsibilities and follow up appropriately.
- Understand senior leaders’ capacity, priorities, and preferences in order to make judgements and recommendations that ensure smooth day-to-day engagements and dedicated focus/work time.
- Manage detailed travel plans, including drafting itineraries, coordinating flight, hotel, and dinner reservations, submitting event RSVPs, tracking travel reimbursements, etc. related to senior leaders’ in-person meetings and events.
- Stay up to date with senior leaders’ meeting occurrences and deadlines with key internal and external stakeholders to support senior leaders in budgeting their time, preparing to fully engage in meetings, and to follow through with the next steps they are responsible for.
- Create, edit, and proofread materials in partnership with senior leaders, including email communication, meeting agendas, and other internal- or external-facing materials.
- Coordinate scheduling for executive-level meetings that involve your senior leader(s) and assist with preparing information and materials for meetings, acting as the point of contact with internal and external attendees, and/or taking notes during the meetings.
Who you are:
- You bring 5+ years of overall professional experience, with prior success supporting senior level executives in an administrative support role.
- You have strong written and verbal communication skills, including a customer service approach when synthesizing and communicating complex issues clearly and concisely to a variety of audiences.
- You know how to build relationships, particularly with the senior leaders you support, in order to understand, anticipate, and respond to their needs.
- You have strong organizational skills and the ability to prioritize your workload, multi-task, and deliver against deadlines.
- You bring excellent attention to detail to everything you do and know how to handle highly confidential and time sensitive information with necessary care and prioritization.
- You have strong written and verbal communication skills, including a customer service approach when synthesizing and communicating complex issues clearly and concisely to a variety of audiences.
- You are an effective problem-solver, with the ability to proactively identify key opportunities, issues and risks, and exercise independent professional judgment.
- You possess high energy and passion for JFF’s mission and the ability to apply JFF’s core values to all areas of your work
- You model inclusive leadership, working effectively with colleagues from a erse range of backgrounds, and building and stewarding an organizational culture that embraces ersity, equity, and inclusion
- You build positive, effective, collaborative cultures and teams wherever you work
- You are a curious and adaptive learner, with a willingness to take in new information, perspectives and data to inform your work
- You demonstrate a growth mindset and a desire to continuously improve in your work
To apply:
Please apply through the link on the site
Things to note about this hiring process:
- If you are invited to a phone interview, our People & Culture Team will share additional context about our teams’ current needs.
- If you advance to the final interview round, you will be notified which team(s) you are being considered for and will have a chance to meet with staff members from that team.
- While JFF cannot guarantee that you will be placed in your team of choice, your preferences will help us best match candidates to roles that align with their interests/skills and our areas of need.
Positions at JFF are not eligible for employer-visa sponsorship or open to F-1 student visa holders.
All JFF employees are required to be fully up to date on their vaccinations against COVID-19, unless a medical or religious exemption has been requested and a reasonable accommodation approved.
JFF offers a competitive salary and benefits package, commensurate with experience and skills.
Executive Assistant, Security
Location
USA (Remote)
Type
Full time
Department
Security
Compensation
- $120K $155K
The US base salary range for this full-time position is $120,000 – $155,000. Our salary ranges are determined by role and level, but not location (within the US). The salary range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within this range, inidual pay is determined by additional factors including job-related skills, experience, and relevant education or training. Our total compensation package also includes annual bonus opportunity, tokens + equity compensation and benefits.
OverviewApplication
Mysten Labs believes that decentralized and open protocols are the bedrock of the internet of value. This is why at Mysten Labs, we are creating foundational infrastructure to accelerate the adoption of decentralized protocols based on blockchain technologies.
As an Administrative Assistant, you’re at the heart of your team’s operations and the soul that keeps your team moving forward. The ideal inidual can anticipate the needs of your managers and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment with an innate curiosity and passion for blockchain technology. You will have the ability to exercise good judgment in a ersity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
This role would report into the Chief Security Officer
What You’ll Do:
- Complete a broad variety of daily administrative tasks, including expense reports
- Organize complex calendars and schedules; resolving any scheduling issues
- Arrange domestic and international travel and accommodations
- Search and book restaurants for partner dinners
- Excellent communication and time management skills; proven ability to meet deadlines
- Ability to function well in a high-paced environment; performs additional duties as assigned by executives
- Organize partnerships meeting notes and maintain contacts list
- Supporting an organization that is globally distributed
- Be responsive and communicate across erse channels including but not limited to email/Slack/Telegram/Discord/phone calls, with contact inside and outside normal business hours
- Use discretion, confidentiality, and good judgment to handle confidential matters
- Reflect the professionalism and values of the company when interfacing with senior executives and their admin staff externally. Represent the company and the Ecosystem team in a positive light through great follow-through skills and sound judgment.
Our Ideal Candidate Will Have:
- A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical.
- Curiosity and eagerness to learn and passion about helping others. You love and understand technology – especially in a rapidly evolving ecosystem of web3, defi, NFTs and crypto.
- An entrepreneurial spirit to roll up your sleeves and try different things.
- Strong written and verbal communication skills and is comfortable interacting with executives internally and externally.
- An extreme attention to detail and is always thinking two steps ahead.
- Experience working with Google suite and other collaborative tools (Slack, Notion, Discord, Telegram, etc.).
- A desire to be part of a winning team – collaborating across multiple functions driving towards a common goal.
- A creative problem solving skillset and ability to embrace change and ambiguity. You also have a strong sense of ownership and drive.
- 3+ years of experience in a direct executive support, administrative operations management, non-technical project management or corporate event planning experience.
- Previous experience supporting Legal and / or People teams is preferred.
Our team is remote first and we are hiring across the world. Here at Mysten Labs, you’ll be joining a world-class team with tremendous growth potential as we bring the next billion users to web3. We raised a $300M Series B round from top Silicon Valley led venture funds like Jump Crypto, Andreessen Horowitz (a16z), Binance Labs, Redpoint, Lightspeed, Coinbase Ventures, Electric Capital, Standard Crypto, NFX, Slow Ventures, Scribble Ventures, Samsung Next, Lux Capital, among other investment firms and strategic partners. Come join us and build the future of web3!
Business Administrative Assistant
locations Remote Location
time type Full time
job requisition id R91064
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Current Employees and Students:
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Welcome to The Ohio State University’s career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:
- Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.
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Job Title: Business Administrative Assistant
Department: Health System Shared Services | Information Technology Administration
Scope of Position:
Provide administrative support for the executive, administrative, and management staff within Med Center Information Technology on a day-to-day basis. Serves as a liaison with the Med Center IT offices, requiring exercise of discretion and discriminating judgement in dealing with all types of people, including patients, high level officials, faculty and staff, administrators, managers, physicians. Handles matters of a highly confidential and sensitive nature. Also responsible for coordinating daily office operational needs and assisting director/managers with administrative policies and procedures.
Position Summary:
Provides initial contact with vendors, staff requiring assistance and the general public; screen calls and visitors for all department personnel. Initiates and processes employee personnel paperwork; and ensures appropriate policies and procedures are followed. Reads and routes incoming department mail; prepares outgoing mail, as required. Organizes and maintains departmental information, including personnel records, invoices, requisitions and office correspondence. Processes timekeeping and arranges travel for staff in the department. Assists with coordinating department budget and expenditures.
Minimum Education Required:
- Per Classified Civil Svc Specs
- Required Qualifications: Six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex;
- 6 mos. experience (600 hrs course work) in office practices and procedures;
- 6 months experience (600 hours course work) in customer service.
- Some positions require one year related medical secretarial experience or completion of an associate’s degree program with three courses in medical terminology plus 3 mos. experience (300 hours training) in use of word processing equipment, consistent with position description.
- Some positions require 6 mos. experience (600 hrs course work) in supervision consistent with position description.
Our Comprehensive Employee Benefits Include:
- An array of retirement plan options, each with a generous employer contribution.
- Affordable health insurance options, including dental, vision and prescription coverage that begin on day one.
- Paid vacation and sick leave, including short and long-term disability and paid parental leave.
- Get the most out of the Public Service Loan Forgiveness program.
- And much more!
Additional Information:
Location: Remote Location
Position Type: Regular
Scheduled Hours: 40
Shift: First Shift
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.
The Ohio State University is an equal opportunity employer.
All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, ethnicity, gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, race, religion, sex, gender, sexual orientation, pregnancy, protected veteran status, or any other basis under the law.
Applicants are encouraged to complete and submit the Equal Employment Identification form.
Coordinator 2- Appeals
Job LocationsUS-Remote
Requisition ID2023-94309
# of Openings
1
Job Schedule
Regular Full-Time
Job Description Summary
Job Summary
Essential Duties and Responsibilities:
Function as a Subject Matter Expert in one or more process areas.
– Analyze data submitted for Independent Medical Review.
– Conduct fact finding and analyses on those cases deemed complex in nature or requiring adjudication; apply established procedures where the nature of the system, feasibility, computer equipment and reporting tools have not already been decided.
– Track and meet required deadlines for complex cases or other assigned tasks.
– Assist leadership through research of data and/or authoring reports.
– Analyze data using all applicable state law, state regulations, process documents, and other sources as defined by the client contract.
– Work independently on specific situations or on a team to resolve problems and deviations according to current established practices; and obtains advice where precedents are unclear or not available from the client.
– Answer and respond to phone calls/emails from participants in the Independent Medical Review process.
– Assist others or provide on-the-job training or act as a mentor to production staff.
Minimum Requirements:
– High School Degree or equivalent required.
– 2-4 years of related professional experience required.
MAXIMUS Introduction
Since 1975, Maximus has operated under its founding mission of Helping Government Serve the People, enabling citizens around the globe to successfully engage with their governments at all levels and across a variety of health and human services programs. Maximus delivers innovative business process management and technology solutions that contribute to improved outcomes for citizens and higher levels of productivity, accuracy, accountability and efficiency of government-sponsored programs. With more than 30,000 employees worldwide, Maximus is a proud partner to government agencies in the United States, Australia, Canada, Saudi Arabia, Singapore and the United Kingdom. For more information, visit https://www.maximus.com.
EEO Statement
EEO Statement: Active military service members, their spouses, and veteran candidates often embody the core competencies Maximus deems essential, and bring a resiliency and dependability that greatly enhances our workforce. We recognize your unique skills and experiences, and want to provide you with a career path that allows you to continue making a difference for our country. We’re proud of our connections to organizations dedicated to serving veterans and their families. If you are transitioning from military to civilian life, have prior service, are a retired veteran or a member of the National Guard or Reserves, or a spouse of an active military service member, we have challenging and rewarding career opportunities available for you. A committed and erse workforce is our most important resource. Maximus is an Affirmative Action/Equal Opportunity Employer. Maximus provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disabled status.
Pay Transparency
Maximus compensation is based on various factors including but not limited to job location, a candidate’s education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus’s total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant’s salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.
Posted Max
USD $29.13/Hr.
Posted Min
USD $11.68/Hr.
Title: Senior Executive Assistant – External
Location: United States
Type: Full Time
Workplace: remoteAbout Us:
Live experiences help people cross today’s digital ide and focus on what truly connects us the here, the new, this once-in-a-lifetime moment that’s bringing us together. To fulfill Gametime’s mission of uniting the world through shared experiences, we make it easy for people to discover and access the live experiences that matter most.
With platforms on iOS, Android, mobile web and desktop supporting more than 25,000 events across the US and Canada, we are reimagining the event ticket industry in order to move at the speed of life.
The Role:
As Senior Executive Assistant, you will act as a partner to the CEO and Chief of Staff. You will ensure seamless operation of the CEO’s daily activities, act as a point-person for Executive Team operations and logistics, and promote effective communication between the CEO and the rest of the organization
What you’ll do and own:
- CEO Support: Manage the CEO’s daily activities including email, calendar, travel, expenses, social media presence, and occasional personal tasks. Ensure smooth and efficient operations that enable the CEO to focus on the most critical company matters.
- Scheduling Excellence: Navigate complex calendars and competing initiatives to prioritize, manage and schedule meetings, events and interviews for the CEO, Executive Team, Leadership Team. Collaborate with the Board, People Team and other stakeholders to align schedules and coordinate logistics.
- Meeting Support: Deliver logistical, operational, tactical, and project management support to the CEO for meetings and events. Participate in meetings, synthesize relevant information including summaries and retrospectives, and help ensure executive follow-through on key post-meeting action items, deliverables, and decisions.
- Event Planning: Plan offsites and events for the Executive Team and Leadership Team and manage all related logistics from reservations to on-site setup. Assist with planning of company-wide events (in partnership with the People team) and manage executive schedules during events.
- Relationship Building and Communication: Foster productive relationships with the CEO’s key stakeholders and act as a liaison to help move initiatives forward. Communicate logistical, operational, and tactical information to the Executive Team and Leadership Team in a clear, professional, and effective manner.
- Culture Carrier: Liaise with the People team on projects and initiatives to promote Gametime’s culture and values.
- Special Projects: Help the CEO and Chief of Staff complete priority tasks and projects with a high level of quality.
Our Ideal Candidate Has:
- Significant experience in an executive support role.
- Available during West Coast working hours and flexible to accommodate seasonal, ad-hoc, and priority-based exceptions to work hours.
- A track record of building and maintaining strong collaborative relationships with prior CEOs, executives, colleagues, and key stakeholders.
- Prior experience or proven ability to prioritize work in a fast-paced tech environment.
- Exceptional organizational, planning, and time-management skills with meticulous attention to detail.
- Aptitude for planning team offsites and events with acute attention to detail and a cost-effective approach.
- Flexible and adaptable with a positive attitude towards change.
- Professional, clear, and concise communication skills, both written and verbal.
- High level of personal integrity with the ability to handle confidential information with discretion and diplomacy.
- Aligned with GT’s Core Values of One Team One Dream, Always Be Curious, and Above & Beyond.
- Proficient with Google Workspace, Slack, and quick to learn new systems.
- Echo and amplify the CEO and Executive Team when working with staff and stakeholders.
What we can offer:
- Flexible PTO
- Equity
- Medical, dental, & vision insurance
- Life insurance and disability benefits
- 401K, HSA, pre-tax savings programs
- New equipment setup provided
- Diverse Family-forming benefits through Carrot Fertility
- Wellness programs
- Tenure recognition
Gametime is committed to bringing together iniduals from different backgrounds and perspectives. We strive to create an inclusive environment where everyone can thrive, feel a sense of belonging, and do great work together. As an equal opportunity employer, we prohibit any unlawful discrimination against a job applicant on the basis of their race, color, religion, veteran status, sex, parental status, gender identity or expression, transgender status, sexual orientation, national origin, age, disability or genetic information. We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering ersity across our company.
Administrative Assistant
United States – Remote OK
Full-Time
Administration
$16.00 – $18.00 / hr
Founded in 1985, SelectQuote provides solutions that help consumers protect their most valuable assets: their families, health and property. The company pioneered the model of providing unbiased comparisons from multiple, highly rated insurance companies allowing consumers to choose the policy and terms that best meet their unique needs.
Two foundational pillars underpin SelectQuote’s success: a strong force of highly trained and skilled agents, who provide consultative needs analysis for every consumer, and proprietary technology that sources and routes high quality leads.
The company has three core business lines: SelectQuote Senior, SelectQuote Life and SelectQuote Auto and Home. SelectQuote Senior, the largest and fastest-growing business, serves the needs of a demographic that sees 10,000 people turn 65 each day with a range of Medicare Advantage and Medicare Supplement plans.
Job Summary:
The Administrative Assistant position will work closely with the SelectRX leadership team to help with reporting, data entry, team organization and attendance. The main tracking responsibilities in this position will be to ensure that all timesheets are complete and missing time is accounted for.
This will include filling in missing time codes, approve/deny PTO requests based on timing and adequate PTO is available. The Administrative Assistant will work closely with SelectRX employees to improve and maintain their experience and ensure that all timecards are correct for processing at the payroll deadlines each month.
During workdays, the administrator will continue to send out daily production reports, missing or incomplete time entries, and complete data entry.
The administrator will be the one responsible for working closely with the SelectRX leaders on upcoming projects and progression of projects including identifying areas of improvement in the department, tracking systems and scheduling/headcount updates. There may be some overtime during SelectRX busy seasons.
Essential Functions:
- Track UKG and Pioneer metric data
- Create, administer, and assess reports and other employee evaluation criteria
- Ensure all company policies and procedures are consistently adhered to
- Develop and encourage company culture, team building and employee career development
- Generate & analyze production & attendance reports
- Compare, match, and update data feeds
- Attend departmental and company meetings as needed
- Meet department revenue goals and objectives
Knowledge, Skills, and Abilities:
- Ability to multitask and prioritize effectively
- Demonstrated oral and written communication skills
- Demonstrated interpersonal skills
- Strong organizational and time management skills
- Team player
- Results driven
- Attention to detail
- Demonstrate initiative, discretion, and integrity
- Strong work ethic with a high energy level
- Works well under pressure; has an even-keeled temperament
Training and Experience:
- High school diploma or GED is required, Bachelor’s degree preferred
Benefits:
It’s an exciting time to join SelectQuote. We became a publicly traded company in 2020 with the first 100% virtual IPO (non-biotech) in American history. We have also been recognized nationally on the 2021 Top Workplaces USA list and by the Kansas City Business Journal as a 2020 Best Places to Work honoree.
Full-time employees are eligible for medical, dental, vision, voluntary short-term disability, company-paid long term disability, company-paid life insurance and accidental death & dismemberment (AD&D), 401(k) + company match and 100% vesting after 4 years, discretionary profit sharing, employee stock purchase program (espp), paid time off, floating holidays, paid maternity leave, paid parental bonding leave, tuition reimbursement, jury duty pay, and other paid leaves vary based on work location
Location: US Locations; 100% Remote
Looking for a motivated, enthusiastic and inquisitive Executive Assistant
Applicants should have the following attributes:
You must be confident enough to speak with people from all over the world, curious enough to recognize opportunities, and courageous enough to voice your concerns when you find a problem and suggest a potential solution.
Because our owner has a very busy schedule and is often in a hurry AND because the businesses and people you will be calling often require patience and determination to get a positive result, we need someone who is very tenacious and doesn’t take no for an answer.
Prioritizing your work according to the 80/20 rule and understanding or being willing to learn about checklists, procedures, and systemization is also crucial to success at this job.
Skills and Requirements:
- US resident
- At least 1 year previous personal or virtual assistant experience
- Availability between the hours of 8 am to 5 pm Central time Monday through Friday.
- Windows laptop or PC
- Reliable internet
- Alternate means for availability during power/internet outages, such as hotspot and computer battery backup
- Cell phone with unlimited calling plan
- Organized self-starter able to work with little hand-holding
- Ability to communicate effectively both verbally and in writing
Duties:
- Managing Google calendar
- Business administration
- Financial administration
- Booking occasional travel
- Getting repetitive tasks off of owner’s plate so he can get on with running a successful marketing company
- Various tasks as assigned
Compensation:
$18 per hour to start. After 90 days and a successful performance review, compensation will increase to $19 per hour. After an additional 90 days and a successful performance review compensation will increase to $20 per hour.
To apply:
Please apply by performing the following 10 to 15-minute task:
Research and provide examples of at least 2 veteran job boards or sites including URLs and their requirements for posting positions on their sites.
Include your name, contact information, and time zone with your submission and email it along with a copy of your resume to: [email protected], using the subject line: “Sam’s assistant”.
**Applicants who fail to follow all instructions will not be considered **Location: US Locations Only
Senior Executive Assistant, UAGC
Remote
Full time
R23-0313
The Senior Executive Assistant for the University of Arizona Global Campus (UAGC) is a full-time employment position reporting to the Chief of Staff of UAGC. The Senior Executive Assistant will provide administrative support to the Senior Vice President and will be the point person supporting the work of the Chief of Staff in the Executive Office.
The job entails a high level support professional in a fast-paced institutional executive environment including, but not limited to, providing high level administrative support to the Senior Vice President and occasionally other members of the Executive Leadership Team including heavy complex calendaring; travel and expense management; handling external and internal requests; creating and preparing meeting materials including presentations, charts, and documentations; meeting and webinar support; recording minutes; record retention management; and coordinating VIP meetings, leadership retreats, and university events.
The Senior Executive Assistant will play a pivotal role in providing backing to the Chief of Staff including, but not limited to, managing the day-to-day operations of the physical office(s); working collaboratively with the Executive Administrative team on Executive Leadership Team initiatives and projects as directed by the Chief of Staff or Senior Vice President; and acting as the point of contact for the Executive Office.
The Senior Executive Assistant must hold the utmost integrity and confidentiality in this position and will require regular interaction with the Executive Leadership Team, University of Arizona partners and peers, internal and external partners and agencies, vendors, the administrative and facilities team, and other senior leaders.
Essential Job Duties:
Strategy & Vision
- Support the Executive Office to ensure alignment with the Senior Vice President’s goals and the university’s critical student goals as well as the mission, vision, and purpose.
- Support a wide variety of special projects and strategic initiatives as directed by the Chief of Staff.
Leadership & Decision-Making Responsibilities
- Act as the administrative point of contact for the Senior Vice President, manage a wide variety of complex and confidential requests.
- Support the Chief of Staff with administrative matters in relation to human resources, legal and regulatory, communications, IT, marketing, finance, academics, and operations.
- Under the direction of the Chief of Staff help ensure the physical and remote office(s) are functional for the day-to-day operations and overseeing the work of the facilities team including problem solving issues as they arise, vendor management and regular facility scheduled services, office project planning, office operational support, coordinate office requirements for space planning, security, onboarding new hires, and other cross-functional projects.
- Monitor spending and keep projects within budget as directed by the Chief of Staff.
Key Tasks
- Manage, coordinate and work independently to handle the schedule of the Senior Vice President including heavy complex calendaring and preparing all the necessary items for the meeting (ex: room setup, catering, technology setup, documents, etc.)
- Arrange travel and reconcile monthly expenses for the Senior Vice President and Chief of Staff.
- Draft, proofread and edit reports, documents, presentations, and correspondences on behalf of Senior Vice President.
- Provide back up support to the Chief of Staff with various administrative tasks for the Senior Vice President, administration and facilities operations management, and special projects.
- Under the direction of the Chief of Staff meet with Executive Assistant team regularly to ensure substantial support is provided to the Executive Leadership Team and the university including, but not limited to, being the SME in facilitating travel and expense procedures; developing SOPs for internal processes; and supporting the team through various VIP meetings with external agencies (WASC Accreditation, Department of Defense, Department of Education, Board of Trustees, etc.).
- Work cooperatively with a wide range of staff and faculty at various levels within the organization as well as with external business partners and regulatory agencies.
- Act as a key point-of-contact for the Executive Office including managing the inbox and calendar.
- Independently field questions and concerns from iniduals within the university and outside companies/agencies/entities and if necessary, direct the questions or concerns to the appropriate inidual at the university.
- Meet with the Facilities team regularly with the Chief of Staff to ensure upkeep of the facilities are well maintained and safe.
- Identify efficiencies to administrative or facilities services and suggest and implement improvements.
- Under the direction of the Chief of Staff help with managing and providing administrative support for special projects, events, as well as special assignments as they arise for the Executive Leadership Team.
- Perform job duties with a high level of integrity and confidentiality on a day-to-day basis regarding all matters of the company including matters involving executives and high-level partners inside and outside the company.
- Appropriately organize time, manage erse projects, and meet critical deadlines.
- Available to be on call for urgent matters, travel 1-2 times a quarter, and work extended hours and weekends when required.
- Represent the Executive Office with a high level of professionalism in-person and remotely.
Specialty Knowledge & Subject Area Expertise
- Under the direction of the Chief of Staff plan and coordinate VIP meetings, retreats, and events initiated by the Senior Vice President or the Executive Leadership Team.
- Handle highly sensitive and/or critical information, files, records and reports with the utmost professionalism, discretion, and confidentiality
- Critical thinking paired with strong skills in teamwork and use of judgment in determining priorities.
- Ensure all necessary materials from staff and other sources are completed and submitted completely and timely.
- Take minutes as required, prepare agendas and supporting documents, and complete tasks as assigned for various meetings, such as developing memos, communication, and correspondence; identifying meeting participants; collect, prepare, and distribute appropriate briefing materials; initiate subsequent follow-up meetings and communication for key stakeholders as directed.
- Undertake research projects and collect and analyze data as background for meetings and special initiatives.
- Assist in onboarding of new executives.
- Exercise discretion in handling sensitive information.
- Work independently and have the ability to complete a high volume of tasks and projects.
- Work as a team player in a responsive and helpful manner.
- Effectively resolve problems.
- Some database management and ability to produce reports and use advanced functions.
Minimum Qualifications:
- Bachelor’s degree required.
- Five (5) years administrative support experience for a C-level Executive.
- Experience managing and coordinating the schedule, travel and project support for an executive or senior management level employee.
- Highly skilled in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint.
- Aptitude to keep cool under pressure.
- Must use sound judgment and tact when dealing with leadership and public.
- Ability to work under pressure in a fast-paced environment and deal with transitions.
- Excellent communication, interpersonal and organizational skills.
- Exceptional written and oral skills.
- Exhibit emotional intelligence including a high level of self-awareness, awareness of others, and awareness of institutional culture.
- Effective critical thinking, independent judgment and decision-making skills.
- Proven ability to multi-task and support on various levels.
- Proven organizational and administrative skills with a high level of attention to detail.
- Must be professional and discreet with sensitive and highly confidential information.
- Possess integrity, trust, common sense, and problem-solving abilities.
- Self-starter, independent and meticulous with strong follow up skills.
- Pro-active, anticipate the needs of the office, takes initiative, prioritizes work and delivers results.
- Ability to be on call for urgent matters, travel every 1-2 times per quarter, and work after hours and on the weekends as needed.
- Ability to work in various time zones as needed.
- Maintain a professional setting in-person or remotely as pointed out in the remote work policy.
Preferred Qualifications:
- Masters degree preferred.
- Experience in a college setting is preferred.
- Previous professional, consistent interaction with members of the Board of Directors preferred.
- Working knowledge of Concur and Workday is a bonus.
- Proven ability in leading and supervising a team of administrative professionals.
- Office manager or facilities management experience.
- Project management skills is a bonus.
- Working onsite at the headquarters office in Phoenix, Arizona is preferred but not required.
RATE OF PAY: $33.66 – $40.87 per hour
Administrative Assistant – Full Time (Remote)
Job Category: Operations
Requisition Number: RECEP008559
- Full-Time
- Pittsburgh, PA 152195125, USA
Erie, PA 16503, USA
Altoona, PA 166019358, USA
Pyramid Healthcare Outpatient Services is looking to add an Administrative Assistant to their growing team! This role would function remotely, with limited travel in Pennsylvania for training and/or team meetings!
Schedule: Monday – Friday 8:00 am – 4:30 pm
Pay Range (based off education and experience): $13.00 – $15.00/hour.
Deliverables/Principal Results Expected:
Oversee the scheduling of all appointments.
Oversee medical records filing, transcription, transfer of records and assist the facility in completing these responsibilities.
Perform basic clerical duties including but not limited to- answering phones, mailing, administrative filing, copying, faxing and typing.
Assemble client packets and keep them updated.
Purchase office and client supplies.
Assist with intake process and billing sheets.
Correspond with referral sources.
Responsible for check requests, census and updating intake and discharge logs.
Attends staff meetings and takes minutes.
Maintains office equipment including corresponding with vendors when maintenance is required.
Handles the petty cash.
Responsible for the appearance, cleanliness and organization of the office.
Completes all reports.
Maintains policy and procedure book.
Other duties as deemed necessary.
Technical Competencies: Helps to maintain strong clinical program. Able to work together with staff. Completes required trainings and mandatory training hours. Handles all calls and messages in a positive, courteous and friendly manner that represents the company in a positive way. Works with all staff in an efficient manner to complete the responsibilities. A working knowledge of HIPAA, Licensing and CARF regulations.
Requirements
Education, Experience:
High School Diploma or equivalent required. Administrative Assistant/Secretarial experience. Strong computer and phone skills. Ability to multi-task.
Job-related Behavioral Characteristics:
Excellent oral and written communication and interpersonal skills. Ability to problem solve by gathering and analyzing information, working well in an inciual/group problem solvig situation, and showing initiative in problem solving. Maintain professionalism and does not show favoritism. Maintains consistency with clients, staff, visitors and the public. Ability to handle a crisis situation and react appropriately. Ability to be flexible and adaptable. Ability to make decisions in an objective and ethical manner. Calm and decisive in crisis situations. Ability to sustain a team environment.
Pyramid CORE Values:
We are committed and proud to live our CORE values and use them to inspire those around us. Our employees are expected to align with these values, behaviors and standards. We are held accountable for upholding these CORE Values: INTEGRITY is striving to be honest, transparent and ethical when dealing with clients, staff and the community. DEDICATION is demonstrating an unwavering commitment to always provide exceptional care and support to those we serve is needed daily. COLLABORATION is a steadfast, team-focused approach; working together to achieve excellence. PASSION is genuine, compelling and relentless desire to improve lives and support Pyramid Healthcare’s mission.
Want to know more?
To learn more about Pyramid Healthcare, and how you can achieve personal and professional growth, visit us at: https://bit.ly/Pyramid-Careers.
Pyramid Healthcare, Inc. is proud of its erse workforce, and is an Equal Opportunity Employer.
Executive Assistant
Corporate – Exec National, United States
Description
Overview
Edifecs is looking for an Executive Assistant to partner directly with the Executive Leadership Team to oversee a wide range of complex, confidential, and administrative responsibilities. You’ll contribute to the overall organization’s success by keeping a pulse on executive priorities, closely communicating with the leadership team, and acting as the “right arm” to the Executives.
You’ll have initiative, and independent judgment with sensitive, complex, and highly confidential business both inside and outside the company. You’ll also be a champion of culture, evangelizing Edifecs values to create impact across the organization.
What you will do:
- Act as the POC for Executive communications (call, emails, etc.) providing a high level of service to internal and external clients
- Provide calendar and scheduling coordination, ensuring the most effective use of the executives’ attention and focus by understanding business priorities
- Manage complex projects/processes/events and ensure that all facets of business are flawless
- Prepare expense reports on behalf of executives, as well as tracking and reporting
- Conduct daily updates with the executives to review priorities, potential conflicts, and all information updates to ensure the success and organization of the business
- Prepare agendas and any required documents; transcribe minutes of meetings
- Arrange domestic and international travel, including accommodations, flights and tracking expenses
- Assist or lead the completion of special projects as assigned; other duties as required
What you will bring:
- BS/BA degree preferred, or equivalent experience.
- 7+ years of experience in a comparable role supporting teams and executives with meetings, events, calendar management, travel and expense reports.
- Advanced proficiency with Microsoft Word, Outlook and Excel
- Strong command of the English language including outstanding written, verbal and interpersonal skills
- Excellent judgment, and ability to maintain confidentiality at all times
- Enthusiastic team player with a positive can-do attitude who works well with others
- Strong planning and decision-making skills to develop and implement office programs
- Ability to multi-task and manage competing priorities in a fast-paced environment
- Personal commitment to excellence, results orientation and continuous learning
- Experience working at Technology/Software company prefered
Note: The expected base pay range for this position is $65,000 – $80,000 per year. Base pay offered may vary depending on location, job-related knowledge, education, and experience.
We are pleased to offer our associates a comprehensive well-being plan. Our offerings include medical, dental, vision, life, and disability insurance, a 401(k) retirement savings plan including an Edifecs matching contribution, and up to 25 days of PTO and 10 holidays per year. More information on these and additional well-being offerings can be found here.
About Edifecs
Edifecs is a leading healthcare technology company with the mission to improve healthcare outcomes, reduce costs and accelerate innovation. We empower healthcare organizations to scale the partnerships required by payment, care delivery and access reform initiatives that are redefining the healthcare industry. We are disruptors, scientists, data nerds, doctors and artists. We believe information technology can revolutionize healthcare. Edifecs has grown from a small start-up to the market leader in our space, and today boasts over 375 healthcare clients that include 25 Blue Plans, over 50 Commercial Plans, 100’s of Healthcare Providers, State and Federal agencies, along with partnership arrangements with most leading middleware stack vendors. Edifecs is regularly recognized as a leader in the Healthcare IT. We have received recognition and awards and continue to be recognized for our overall performance as a company, our dynamic workplace culture and our commitment to innovation.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.
Edifecs will provide reasonable accommodation to iniduals with disabilities who need assistance applying for a job. Please contact [email protected] for more information.
Admin 2- Assessments
Job Locations US-Remote
Requisition ID 2023-94206
# of Openings 4
Job Schedule
Regular Full-Time
Essential Duties and Responsibilities:
- Review and submit applications for federal financial or disability benefits for children/adults in custody of government social services agencies.
- Review applications denied and gather documentation to determine if a reconsideration appeal is appropriate.
- Ensure case notes are updated with project timelines and with a high level of accuracy.
- Recognize operational improvements and make suggestions to management.
- Perform timely and regular follow up with the appropriate government program.
Minimum Requirements:
- High School diploma or equivalent with 2 – 4 years of experience.
- Proficient with MS Office.
- Ability to communicate effectively and professionally, verbally and in writing, to all segments of the population.
- Excellent organizational skills.
- Ability to self-start and take ownership of processes.
- Ability to work independently as well as with community groups, social workers and the public.
MAXIMUS Introduction
Since 1975, Maximus has operated under its founding mission of Helping Government Serve the People, enabling citizens around the globe to successfully engage with their governments at all levels and across a variety of health and human services programs. Maximus delivers innovative business process management and technology solutions that contribute to improved outcomes for citizens and higher levels of productivity, accuracy, accountability and efficiency of government-sponsored programs. With more than 30,000 employees worldwide, Maximus is a proud partner to government agencies in the United States, Australia, Canada, Saudi Arabia, Singapore and the United Kingdom. For more information, visit https://www.maximus.com.
EEO Statement
EEO Statement: Active military service members, their spouses, and veteran candidates often embody the core competencies Maximus deems essential, and bring a resiliency and dependability that greatly enhances our workforce. We recognize your unique skills and experiences, and want to provide you with a career path that allows you to continue making a difference for our country. We’re proud of our connections to organizations dedicated to serving veterans and their families. If you are transitioning from military to civilian life, have prior service, are a retired veteran or a member of the National Guard or Reserves, or a spouse of an active military service member, we have challenging and rewarding career opportunities available for you. A committed and erse workforce is our most important resource. Maximus is an Affirmative Action/Equal Opportunity Employer. Maximus provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disabled status.
Pay Transparency
Maximus compensation is based on various factors including but not limited to job location, a candidate’s education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus’s total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant’s salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.
Posted Max USD $20.00/Hr.
Posted Min USD $11.68/Hr.
People Ops Admin Coordinator
Operations, Finance, People & HR London (Remote) Fully Remote
Finixio is a proudly Remote First company
Finixio is currently at an exciting growth stage surpassing 400 co-workers increasing our brand portfolio and affiliate sites to +100. We are growing in our existing markets and entering new ones.
We are very team-orientated, and commercially minded and enjoy open communication that is integral to us achieving our goals and spectacular growth.
Role description:
In this newly created People Ops Admin Coordinator role you will support the HR department in various administrative and operational tasks. You will collaborate with employees, managers and HR Professionals across different functions and countries. The role will report directly to our People Operations Manager.
Responsibilities:
- Assist with onboarding new starters and offboarding including visa and permit processes.
- Ensure HR personnel records are aligned across our HR systems.
- Provide administrative support for HR executives.
- Manage and update HR databases with different information such as new hires, terminations, sick leaves, warnings, vacations, and time off.
- Undertake other HR / People Ops duties where appropriate.
- Being responsible for managing the visa and work permit application process for staff and foreign nationals within the organisation. This role involves liaising with government agencies, legal counsel, and internal stakeholders to ensure that all visa and permit requirements are met and maintained in compliance with relevant laws and regulations for Malta and the UK.
- Onboarding freelancers and handling short contracts. Ad Hoc help with daily queries/questions from employees.
- There may be other objectives expected of you, in accordance with the satisfactory delivery of the role and in accordance with the company’s development.
Requirements:
- CIPD level 5 is preferable with a minimum of two years experience working in HR in the same or similar industry
- Familiarity with handling visas and permits in Malta and the UK
- Ability to effectively use computer software including Microsoft Office, Adobe and Google Suite.
- Knowledge of HR software (we use Hibob)
- Purpose-driven mindset and can work on own initiative
- Fluent in the English language verbal and written
“What’s in it for me” we hear you ask?
- A brilliant opportunity to grow your career & work with a fun, fast-paced & growing company, prepared to let you shine
- An entrepreneurial environment where you learn more every day (we more than welcome and support people with their own projects)
- Build an organisation right from the “beginning”
- Personal responsibility with a ton of autonomy
- Truly remote working (Work anywhere in the world)
- 33/30 free paid days
- Market leading remuneration and bonuses + revenue/profit shares available
- A budget for your professional development and ongoing learning
- An international team with over 35 nationalities
About us:
Based in Central London, but adopting a flexible and remote approach; Finixio is a Lead Generation and Affiliate Marketing company, building websites appealing to audiences worldwide. Our sites cover news, education, comparison and reviews, within the following exciting niches:
- Cryptocurrency
- Forex & Online Trading
- Stocks & Shares
- Personal Finance, Loans, Banking
- Cyber Security & Software Technology
- Casino & Online Gaming
- Health & Nutrition
As part of a wider group, Finixio was formed in 2018 and is currently home to over 150 Websites / Brands – with more in the pipeline. It is a fantastic time to join our team of specialist digital marketers. With proven track records in our respective fields – we are well funded, highly profitable (yes, already!), and primed for significant growth.
Department Operations, Finance, People & HR
Remote status Fully Remote
Administrative Assistant, Strategy & Growth
United States Virtual Req #416
Are you a dreamer, innovator, thinker and a do-er who believes in contributing to something that makes difference?
Pursue your passion. Join PMI.
How You’ll Make a Difference
You will ensure effective support for operating areas processes and initiatives, such as administrative support for executives, reporting and analysis, executive as well as organization-level efforts, such as enterprise initiatives and Board Committee support. This may include but is not limited to, serving as member of project teams, assisting in compilation and distribution of status reports, and gathering needed data for ongoing group support needs.
What You’ll Bring to the Role
- Bachelor’s Degree or equivalent in a business filed; relevant experience may be considered.
- Minimum of 5-7 years of senior executive administrative experience in business or corporate office setting, including regular interaction with Board members; international business exposure and familiarity desirable.
- Experience and success in building and maintaining relevant reporting and trend analysis tools, such as customized report templates and dashboards, to support ongoing reporting for major organization efforts.
- Demonstrated experience and success in proactively identifying and elevating issues for executive review and escalation, based on awareness and understanding of organization and priorities.
- Experience in dealing with sensitive, confidential materials and respect for same, with ability to maintain confidentiality of sensitive organization topics and issues
- Accurate work within tight time lines without opportunity for multiple revision cycles.
- Design, preparation, and documentation of work plans; ability to see the big picture and report progress accordingly.
- Proficient with Microsoft Office including Word, Access, Excel and PowerPoint, as well as general internet usage as well as project tools such as Microsoft Project. Experience with Diligent beneficial.
- Willingness to accept unique and challenging assignments, demonstrating enthusiasm for learning new information and technologies.
- Strong problem-solving ability, demonstrated initiative, and sound judgment in assessing and prioritizing multiple competing needs.
- Drive for mobilization of globalization
- Poise under pressure
- Knowledge, experience, and ability to travel, domestically and internationally, including weekends and/or holidays. 10% travel.
What you can expect from us
We value and nurture an environment of inclusivity and ersity, and a culture of communication and collaboration. Your health, safety and well-being come first, and we believe that you should have time for your work, but you should also have time for you..
Join us and you’ll get:
- an excellent total package, with compensation and benefits based upon your geographic location.
- skill development opportunities, to help you grow now and into the future.
- access to a global network, to enrich your professional experience.
- flexible options to help balance work time and your time
- award and bonus opportunities.
The salary offer will be based on several factors, including the candidate’s demonstrated skills, qualifications and relevant experience.
Let’s help make the world work better for everyone. Apply today!
Project Management Institute, Inc. is committed to providing equal employment opportunities without regard to sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by applicable law. As a government contractor, Company Name is subject to Executive Order 11246, the Rehabilitation Act of 1973 (Section 503), and the Vietnam Era Veterans Readjustment Act of 1974 (VEVRAA), all as amended, which require government contractors to ensure nondiscrimination in employment and to take affirmative action to employ and advance in employment qualified persons without regard to sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by applicable law.
Other details
- Pay Type Hourly
- Min Hiring Rate $30.77
- Max Hiring Rate $46.17
Title: Senior Administrative Assistant
Location: Remote-USA
Full time
About the team
The Senior Administrative Assistant position is a great opportunity to work across the business, supporting a VP Design, Rentals, and 2 Sr. Directors of Experience Design. We are looking for a highly organized, dynamic, and flexible great teammate who enjoys a fast-paced environment.
About the role
Successful candidates will possess the ability to multitask, make sensible and timely decisions with limited guidance, have strong attention to detail, and react with appropriate levels of urgency to situations and events that require quick response or turnaround. They will be self-motivated with a strong sense of initiative, possess the ability to anticipate needs, and be a driving force in keeping the leaders and teams organized. They will have experience supporting executives located in different time zones and be comfortable working in a different location than their teammates.
The ideal candidate will also have exceptional verbal and written communication skills and the ability to switch gears at a moment’s notice. High levels of integrity and discretion in handling confidential information is a requirement and a high degree of professionalism in dealing with senior professionals inside and outside the company is required.
- Manages complex schedules & calendaring for multiple leaders based in different time zones
- Effectively prioritize numerous requests and incoming information, ensuring appropriate level of urgency is given to each
- Partners with VP & Sr. Directors as well as other senior leaders and assistants to ensure schedules align with priorities
- Coordinates travel arrangements
- Prepares and submits expense reports
- Assists in meeting planning and any preparation work needed, i.e., logistics, drafting agendas, compiling presentation slides, and broader communication
- Coordinates details of major departmental meetings and/or events; team and morale event planning
- Miscellaneous responsibilities such as ordering and coordinating or setting up food and beverages for larger group/team meetings
- Assists with filing, research, and other administrative duties as needed
- Maintains effective relationships and communications across all departments
- Responsible for small to medium sized projects and possibly programs
This role has been categorized as a Remote position. Remote employees do not have a permanent corporate office workplace and, instead, work from a physical location of their choice which must be identified to the Company. Employees may live in any of the 50 US States, with limited exceptions. In certain cases, an employee in a remote-designated job may need to live in a specific region or time zone to support customers or clients as part of their role.
In California, Colorado, Connecticut, Nevada, New York and Washington the standard base pay range for this role is $34.30 – $54.70 Hourly. This base pay range is specific to California, Colorado, Connecticut, Nevada, New York and Washington and may not be applicable to other locations.
In addition to a competitive base salary this position is also eligible for equity awards based on factors such as experience, performance and location. Actual amounts will vary depending on experience, performance and location.
Who you are
- Minimum 4 years of experience supporting multiple executives simultaneously in a high tech and/or start-up environment
- Comfortable with ambiguity; ability to exercise quick and accurate judgment and maintain confidentiality
- Effective and proactive problem-solver, analyzing all situations thoroughly in order to anticipate problems before they arise
- Enjoy creating and implementing processes & systems to improve efficiencies and communication for executives supported and the broader team
- Ability to multitask, work independently, set priorities, and work under pressure to meet changing deadlines while maintaining quality
- Doesn’t mind last minute changes and can respond to needs quickly without getting frazzled
- Strong attention to detail and excellent organization skills
- Excellent verbal and written communication skills, easygoing attitude, and ability to work well with different personalities
- Advanced knowledge of Slack, Microsoft Office (Outlook, Excel, PowerPoint, and Word), and G Suite (Sheets, Docs, Forms, Slides)
- Must be readily accessible and be able to maximize technology to gain efficiencies with asynchronous work
- May require 25% travel annually
- Available at minimum between the hours of 8am – 3pm PDT
- Flexibility to work around leaders’ schedules highly desired
Title: Executive Assistant
Location: Remote – Nationwide
Full time
Thank you for considering a career at Ensemble Health Partners!
Ensemble Health Partners is a leading provider of technology-enabled revenue cycle management solutions for health systems, including hospitals and affiliated physician groups. They offer end-to-end revenue cycle solutions as well as a comprehensive suite of point solutions to clients across the country.
Ensemble keeps communities healthy by keeping hospitals healthy. We recognize that healthcare requires a human touch, and we believe that every touch should be meaningful. This is why our people are the most important part of who we are. By empowering them to challenge the status quo, we know they will be the difference
The Opportunity:
The Executive Assistant to an Ensemble Health Partners Sr. Level Executive is responsible for providing comprehensive administrative and coordination support. This dynamic position requires the ability to anticipate needs, think critically, manage projects, and offer solutions to problems with a high level of professionalism and confidentiality.
Responsibilities:
- Provide sophisticated calendar management for Sr. Level Executives
- Act as a liaison and provide support for the Executives department.
- Complete a broad variety of administrative tasks that facilitate the Executive’s ability to effectively lead their departments including but not limited to; project planning, presentation production, minute taking during meetings, action tracking.
- Serve as a primary point of contact for internal and external constituencies on all matters pertaining to the Sr. Level Executives
- Work closely with the Executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
- Maintain open communications with the entire executive team as well as the associates that support them.
- Coordinate team related activities including but not limited to, Weekly & Monthly Team Meetings, Outings, Retreats, etc.
- Provide “gatekeeper” and “gateway” role, providing a bridge for smooth communication between the executive, their staff, and peers.
- Manage the Sr. Level Expenses travel and reimbursable expenses.
- Provide event management support as requested.
- Provide hospitality to all guests and help to create a welcoming environment.
- Build long-lasting relationships with both external and internal stakeholders.
- Perform other projects/duties as assigned for the overall benefit of the organization.
Qualifications/Experience:
- Strong ability to execute work with a ersity, equity, and inclusion lens.
- Significant executive support experience, including supporting Sr. Level Executives
- Expert proficiency with Microsoft Office; adept in using end-user technology solutions overall.
- Effective problem-solving skills.
- Strong verbal and written communication skills.
- Exceptional organizational skills and impeccable attention to detail.
- High degree of professionalism in dealing with erse groups of people, including Board members, senior executives, staff, community leaders, clients, investors, etc.
- Make appropriate, informed decisions regarding priorities and available time.
- Ability to complete a high volume of tasks and projects with little or no guidance.
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
- Able to maintain a high level of integrity and discretion in handling confidential information.
- Excellent judgment is essential.
- Ability to switch gears at a moment’s notice.
- Ability to travel if requested by the executive leader you support.
- Thrive in an intense, do-it-yourself, start-up minded environment.
- Ability to work well within a cross-functional team environment.
LI-REMOTE
Bottom line, we believe in empowering people and giving them the tools and resources needed to thrive. A few of those include:
Associate Benefits We offer a comprehensive benefits package designed to support the physical, emotional, and financial health of you and your family, including healthcare, time off, retirement, and well-being programs.
- Our Culture Ensemble is a place where associates can do their best work and be their best selves. We put people first, last and always. Our culture is rooted in collaboration, growth, and innovation.
- Growth We invest in your professional development. Each associate will earn a professional certification relevant to their field and can obtain tuition reimbursement.
- Recognition We offer quarterly and annual incentive programs for all employees who go beyond and keep raising the bar for themselves and the company.
Ensemble Health Partners is an equal employment opportunity employer. It is our policy not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender, gender identity, religion, national origin, age, disability, military or veteran status, genetic information or any other basis protected by applicable federal, state, or local laws. Ensemble Health Partners also prohibits harassment of applicants or employees based on any of these protected categories.
Ensemble Health Partners provides reasonable accommodations to qualified iniduals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. If you require accommodation in the application process, please contact [email protected].
Part-Time EFAST Project Assistant (Remote Eligible)
- Job ID #: 2055
- Functional Area: Data Collection
- Position Type: Oncall
- Experience Required: 1 – 3 Years
- Location: Remote
- Department: Survey Operations
- Education Required: High School Diploma or GED
- Relocation Provided:
Position Description:
Mathematica applies expertise at the intersection of data, methods, policy, and practice to improve well-being around the world. We collaborate closely with public-and private-sector partners to translate big questions into deep insights that improve programs, refine strategies, and enhance understanding using data science and analytics. Our work yields actionable information to guide decisions in wide-ranging policy areas, from health, education, early childhood, and family support to nutrition, employment, disability, and international development.
We are looking to a hire a part-time project assistant in support of the EFAST project. As a subcontractor to Softrams, Mathematica provides program management support services to the Department of Labor (DOL) on the EFAST information technology project. Specifically, Mathematica provides expertise in two key areas: program and requirements management support and system testing and operations analysis.
Functional Responsibilities:
- Tracks due dates for deliverables and status reports
- Reviews deliverables to ensure adherence to applicable standards and best practices
- Verifies database/system conformance with data element requirements as part of system testing efforts
- Creates/populates templates used for comparison/analysis of costs, applications, performance, etc.
- Receives input from a variety of stakeholders and consolidates that input into a single document
- Supports senior team members in documentation and research
- Prepares and formats memos as requested
Position Requirements:
- Bachelor’s Degree
- Experience in a professional environment
- Knowledge of basic research methods and techniques
- Proficient in Microsoft Excel, Word, and Project
- Demonstrated ability to organize concurrent tasks
- Demonstrated ability to collect and evaluate data using a variety of software
- Demonstrated ability to communicate effectively
- Demonstrated ability to write clear documents using correct grammar, punctuation, and spelling
- Ability to work a minimum 24 hours a week (Monday Friday)
This position offers an hourly rate of $18.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
Administrative Coordinator (Remote-United States)
Services Santa Cruz, California (Remote)
Administrative Coordinator (Remote United States)
(Project Coordinator I)
WHO WE ARE
ETR (Education, Training and Research) is a national non-profit passionate about our mission to improve health and increase opportunities for youth, families and communities. We seek to promote equity and justice through understanding and addressing the ways health and education outcomes are influenced by the complex interactions between people and their environment. As a learning organization with a focus on mission-driven impact, we value ersity and inclusion of different perspectives and ideas, collaboration and continuous learning, both within the organization and in our partnerships. We are looking for people who share our passion for health equity, social justice and learning.
THE IMPACT WE ARE LOOKING TO MAKE
We envision a world where all people have the information, skills and opportunities to lead healthy lives. With the purpose of reducing disparities and increasing equity in health and education, we uplift and support our partners to do work across the country and around the globe in advancing health equity for youth, families and communities.
We achieve our vision and mission by linking innovation and research to practice. We drive the science through program development, applied research and evaluation and scale innovation through capacity building and dissemination.
HOW YOU CAN CONTRIBUTE
Reporting to the Innovation Support Manager, the Administrative Coordinator is responsible for coordinating administrative activities of the RYSE Innovation Hub including but not limited to preparing, executing, and tracking project contracts and subawards, maintaining information systems, scheduling and documenting project meetings, and supporting partner communication, virtual and in-person meeting logistics, and grant reporting. This position works remotely and can be located anywhere in the United States.
CULTURAL ATTRIBUTES
- You possess excellent communication and relationship-building skills with colleagues, partners and clients with utmost integrity, courtesy and diplomacy.
- You are capable of embracing the ideas of others and seek to understand others’ points of view to further our shared mission and vision.
- You enjoy working independently as well as collaboratively to meet goals and deadlines. You are capable of using technology to effectively and professionally communicate with co-located and remote colleagues.
- You are self-motivated and capable of strategically prioritizing multiple tasks in a fast-moving environment.
- You embrace a spirit of learning and curiosity in your work and proactively seek out answers and solutions to questions and challenges that arise.
WHAT YOU’LL NEED TO BE SUCCESSFUL
- BA/BS degree or equivalent in a related field (or equivalent experience).
- Three to five years’ experience within area of expertise.
- Minimum of one year experience as a Project Coordinator.
- Minimum of one year experience overseeing the work of hourly staff and/or consultants.
- Strong skills in group facilitation and presentation.
- Strong organizational, interpersonal, and leadership skills.
- Excellent verbal and written communication skills.
- Highly developed people skills; ability to work with erse groups of people.
- Proficient with MS Office, Outlook, and supporting applications, including Internet, Word, Excel, and PowerPoint.
- Ability to work independently and as part of a team, with limited supervision.
- Experience monitoring project budgets.
- Ability to provide initiative and oversee a project with multiple tasks from conception to completion as directed.
- Ability to balance the completion of designated project tasks, both short and long-term, with the performance of routine duties.
- Ability to meet short deadlines and willingness to work additional hours during deadline periods.
- Ability to travel as assigned.
- The use of a personal vehicle or rental car for ETR business will require a valid driver’s license and proof of insurance.
Preferred:
- Experience preparing and executing contracts and/or subawards.
Location: Remote United States
Starting Pay Range: $61,500 to $75,100 annually. The typical hiring range for this position is $61,500 to $68,800 at 100% FTE. The starting salary is determined based on the candidate’s knowledge, skills, and experience.
WORKING AT ETR
ETR employees enjoy a competitive salary, amazing 401(K) and health benefits as well as generous PTO and holiday pay. You will contribute to making a difference in the world!
For more detailed information about this position and ETR, please visit our website:
www.etr.org
To apply for this position, please submit your resume and cover letter to:
https://www.etr.org/about-us/careers/
ETR is proud to be an Equal Opportunity Employer
EEO and AA Employer/VET/Disabled
ETR is an equal opportunity employer and supports a vision where all staff regardless of race, ethnicity, sexual orientation, gender identity, age, socioeconomic background, or religious affiliation feel there is space for a ersity of experiences to be represented, respected and valued.
Location: US Locations Only; 100% Remote
Looking for a motivated, enthusiastic and inquisitive Executive Assistant
Applicants should have the following attributes:
You must be confident enough to speak with people from all over the world, curious enough to recognize opportunities, and courageous enough to voice your concerns when you find a problem and suggest a potential solution.
Because our owner has a very busy schedule and is often in a hurry AND because the businesses and people you will be calling often require patience and determination to get a positive result, we need someone who is very tenacious and doesn’t take no for an answer.
Prioritizing your work according to the 80/20 rule and understanding or being willing to learn about checklists, procedures, and systemization is also crucial to success at this job.
Skills and Requirements:
- US resident
- At least 1 year previous personal or virtual assistant experience
- Availability between the hours of 8 am to 5 pm Central time Monday through Friday.
- Windows laptop or PC
- Reliable internet
- Alternate means for availability during power/internet outages, such as hotspot and computer battery backup
- Cell phone with unlimited calling plan
- Organized self-starter able to work with little hand-holding
- Ability to communicate effectively both verbally and in writing
Duties:
- Managing Google calendar
- Business administration
- Financial administration
- Booking occasional travel
- Getting repetitive tasks off of owner’s plate so he can get on with running a successful marketing company
- Various tasks as assigned
Compensation:
$18 per hour to start. After 90 days and a successful performance review, compensation will increase to $19 per hour. After an additional 90 days and a successful performance review compensation will increase to $20 per hour.
To apply:
Please apply by performing the following 10 to 15-minute task:
Research and provide examples of at least 2 veteran job boards or sites including URLs and their requirements for posting positions on their sites.
Include your name, contact information, and time zone with your submission and email it to: [email protected], using the subject line: Sam’s assistant.
**Applicants who fail to follow all instructions will not be considered **
Attendee Specialist
- United States – Virtual Location
- Full time
- J-63522
Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.
Job Role: Responsible for registration and attendee management for assigned client. Main point of contact for attendees and suppliers. The Coordinator leads the registration group on-site, ensuring that all facets of registration run perfectly. This position requires iniduals who can work both independently and as part of a team in making decisions meaningful to the success of the client’s events. This inidual works very closely with client and leads all aspects of the complete Registration process of programs to ensure detailed delivery and service.
Responsibilities will include:
- Planning, developing and implementing registration program operations.
- Handle pre-program and on-site registration process
- Run data management within a team dynamic
- Responsible for all program reporting, ensuring the integrity and accuracy of data
- Lead and support all customer service efforts (phone/email communication)
- Act as liaison between project team regarding all registration facets of a program
- Support development of registration websites, forms and materials in conjunction with Operations and travel booking process.
- Ensure that all communication received from client is optimally disseminated to the project team as well as attendees
- Primary contact with hotel Rooms Manager and/or work with CSM, and outside vendors (for air and registration specific needs and out-sourced air and registration services)
- Handle room block through final billing/establish initial hotel contact
- Run internal weekly registration updates and reporting
- Run internal weekly air booking updates and reporting
- Participate in any aspect of on-site program production that may be requested
Travel Requirements: 0-30%
Qualifications:
- Bachelor’s Degree
- Experience with database systems
- Experience with Cvent
- Microsoft Office Suite Knowledge (Word, Excel, PowerPoint, etc.)
- Minimum 1 – 3 years of Registration event/program management experience
- Minimum 1 – 3 years of customer service experience
Location
United States – Virtual Location
The US national hourly wage range for this position is from $18.00 to $36.00 per hour. The national range provided includes the hourly rate that GBT expects to pay for the role. Actual hourly wage rate will be based on factors including the scope and complexity of the role and the successful candidate’s relevant experience, skills, knowledge, and work location.
This role is eligible for an annual Performance Based Incentive, which rewards participants based on company performance. For information about our comprehensive US benefits programs and eligibility, please review our Benefits-at-a-Glance document.
GBT 2023 Benefits-at-a-Glance
The #TeamGBT Experience
Work and life: Find your happy medium at Amex GBT.
- Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and more.
- Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.
- Develop the skills you want when the time is right for you, with global tuition assistance, access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.
- We strive to champion Diversity, Equity, and Inclusion in every aspect of our business at GBT. You can connect with colleagues through our global Inclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.
- Wellbeing resources to support mental and emotional health for you and your immediate family.
- And much more!
All qualified applicants will receive equal consideration for employment without regard to age, gender identity (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, race, color, religion, creed, national origin, disability, veteran status, citizenship or marital status. It is our policy to maintain an equal-opportunity environment free from intimidation, harassment or bias for our candidates, colleagues, clients and suppliers.
We are committed to providing reasonable accommodation to iniduals with disabilities. Please, let your recruiter know if you need an accommodation at any point during the hiring process. For more details, please consult GBT Recruitment Privacy Statement.
What if I don’t meet every requirement? If you’re passionate about our mission and believe you’d be a phenomenal addition to our team, don’t worry about “checking every box;” please apply anyway. You may be exactly the person we’re looking for!
Executive Assistant
Remote, United States
Full time
R0105261
Provides administrative support to the Executive Director and/or other senior managers in the Division, department, and/or city office, coordinates and manages the scheduling of business meetings, conference calls, appointments, and other events, and acts as the liaison between the Executive Director and other members of the Executive team and team members, and others inside and outside of the Company.
JOB DESCRIPTION
- Maintains calendars for events and appointments for the Executive Director and/or other senior managers within the Department or city office by scheduling calls, appointments, and meetings, securing meeting space and meeting facilities, resolving scheduling conflicts as necessary to ensure effective use of time and resources, and preparing meeting materials and communications to attendees.
- Manages the daily schedule and calendar for the Executive Director by reviewing and preparing for planned meetings and events, gathering materials, documents, and other materials needed in advance of the event, and being available as needed for follow-up and assistance during the scheduled event.
- . Makes travel arrangements for the Executive Director, external consultants, visitors, dignitaries, and others as needed by making reservations and purchasing tickets, making hotel, rental car, and other travel accommodations, ensuring that materials and resources are available at destination locations, resolving travel-related conflicts or scheduling changes, and completing and submitting expense reports in a timely fashion.
- Prepares proposals, presentations, memos, e-mails, reports, spreadsheets, letters, and other documents for internal and external distribution by drafting, proofreading and spell-checking documents, creating graphs, charts, and other graphic enhancements, and overseeing production, packaging, and distribution to appropriate audiences and recipients.
- Reviews and/or assists in preparing budget, financial, and other administrative documents by analyzing and evaluating information, reconciling statements and documents, and coordinating with other department heads to discuss resource needs, issues, and questions.
- Participates in or completes special projects and other assignments by planning and coordinating tasks and activities with other team members, contracting with vendors, service providers, and other internal or external resources as needed, leading and/or participating in meetings, and following through to complete specific tasks and activities.
- Oversee and manage the day-to-day operation of the office by handling incoming and outgoing mail and packages, maintaining an appropriate inventory of and ordering office supplies, coordinating with building and facilities management to maintain the work environment, setting up and taking down meeting rooms, maintaining files and records, and welcoming visitors and guests.
- May directly supervise one or more Receptionists/Administrative Support team member(s).
- Completes various human resources, financial, administrative, and other reports and analysis, and performs other duties as assigned or as necessary.
The salary range for this position is $80,000 – $90,000
- Compensation is based on geographic location and inidual pay decisions will vary based on demonstrated job related skills, knowledge, experience, education, certifications, etc.
- Corporate Positions: In addition to the base salary, may be eligible for an annual performance bonus that is based on inidual and company performance.
- Onsite Property Positions: In addition to the base salary, may be eligible for a discretionary weekly, monthly and/or quarterly bonus based on budget.
- Greystar seeks to attract, recruit, advance and retain top talent. Greystar’s compensation strategy is tailored to appropriately reward the skillset and experience that a team member will bring to the organization.
Robust Benefits Offered for Full-time Team Members:
- Medical, Dental, Vision, Life
- 401(k) with Company Match (eligibility required)
- Short-term & Long-term Disability
- Critical Illness/Accident/Hospital Indemnity Plans
- Employee Assistance Program
- Generous Paid Time Off: Time off benefits include vacation, holidays, personal days, and sick time and parental leave
For Union and Prevailing Wage roles compensation and benefits may vary from the listed information above due to Collective Bargaining Agreements and/or local governing authority.
Title: Contracts Administrative Assistant (Temporary 3-Months)
Location: US National
- Employees can work remotely
- Full-time
Company Description
When you join Renaissance, you join a global leader in pre-K12 education technology. Renaissance’s solutions help educators analyze, customize, and plan personalized learning paths for students, allowing time for what matterscreating energizing learning experiences in the classroom.
Our fiercely passionate employees and educational partners have helped drive phenomenal student growth, with Renaissance solutions being used in over one-third of US schools and in more than 100 countries worldwide! Every day, we are connected to our mission by exemplifying our values: trust each other, win together, strive for the best, own our actions, and grow and evolve
Job Description
Note: This role is a contractor position and is a temporary 3-month assignment under our Contracts / Legal Department.
This role will provide support in the review, negotiation, and management of commercial contracts, including customer and vendor contracts, and maintain our internal repository of contracts. This is a fast-paced, collegial team looking for someone who can excel at independent direction and time management while being a collaborative and open communicator. This inidual shall be the liaison between the customer and Renaissance Contracts Department to ensure compliance throughout various departments and mitigate company risks while meeting the needs of customers.
Contracts Functions & Responsibilities (primary focus):
- Monitor contracts inbox and assign messages to team members or send standard responses
- Handle signatures requests, file fully executed contract documents (Data Privacy Agreements, Contract Agreement, Vendor Agreements, NDA’s etc.)
- Clean and follow up on Contract Agreement records in Client Relationship Management software
- Handle Certificate of Insurance Requests
General Commercial Functions & Responsibilities (additional focus):
- Assists with the intake and review process for data privacy agreements and research agreements in partnership with the Contracts department
- Coordinates and assists with meeting scheduling for team members as directed by Lead Counsel
- Assists with executive meeting material development as need
- Prepares internal and external corporate documents for team member and industry partners
- Coordintaes executive communications, inlcuding taking calls and responding to emails on team’s behalf
Qualifications
Education & Experience
- Minimum of 2+ years of experience in a substantively similar position
- Experience supporting Contracts department, preferably in-house at a company, knowledge of legal requirements involved with contracts
- Advanced Microsoft Office skills, with an ability to become familiar with company-specific programs and software
- Strong organizational, project management and problem-solving skills with impeccable multi-tasking ability
- Excellent attention to detail and exemplary communication both written and verbal skills
- Proven record of reliability and confidentiality
- Experience with Salesforce and Client Relationship Management software is preferable but not required
Additional Information
All your information will be kept confidential according to EEO guidelines.
Salary Range: $18.00 – $22.00 hourly based on national market data and may vary by experience and location.
REASONABLE ACCOMMODATIONS
Renaissance also provides reasonable accommodations for qualified iniduals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local laws. If accommodation is needed to participate in the job application or interview process, please contact Talent Acquisition.
< id="showjob-note" class="row mt-3"> < class="col"> < id="job-note-container" class="job-note-container border " data-jid="1882020"> < class="job-note-header row pt-2 pb-1"> < class="col job-note-header-left">Coordinator, Volunteer Programs Support
Habitat for Humanity International (HFHI) is seeking to hire a selfmotivated professional to fill the role of Volunteer Programs Support Coordinator. Reporting to the Associate Director Global Volunteer Engagement, the Volunteer Programs Support Coordinator will provide operational, coordination and logistical support for a range of current and future volunteer programs, focusing on training and learning efforts. This role is also expected to provide support to the Volunteering Training and Learning Manager in executing key tasks to advance critical goals to maximize the preparation and engagement of volunteers as the work related to volunteer training and learning expands to cover all types of Habitat volunteers beyond Global Village volunteers in future. The Volunteer Programs Support Coordinator will oversee provision of programrelated support to volunteer groups that Habitat engages; coordinate volunteer onboarding and training registrations; monitor and implement program policies and procedures; coordinate volunteerrelated communications; coordinate postprogram evaluations, feedback and followup; and maintain accurate records in HFHI’s volunteer management database.
This position may be based remotely within the US and requires 10% travel.
RESPONSIBILITIES
Foundational/Overarching Function
Provide USbased Habitat volunteers (and beyond when needed) with excellent support, ensuring that their interactions with Habitat are smooth, timely and wellmanaged and that volunteers are kept informed and are able to access the training and other support they may require at various stages of their journey with Habitat.Volunteer Support Function
- Provide timely and professional support to volunteers ensuring accurate team tracking and reporting including management of representative mailbox.
- Manage the processing and event registration of responsible volunteer programs, including Habitat and Thrivent Worldwide and Global Village, as well as applications from the Europe and the Middle East region.
- Ensure accurate and timely communications with volunteers engaging in programs under this role’s oversight; respond timely and accurately to inquiries and requests; effectively followup with screening, matching, placement, or training; and coordinate programrelated external communications to volunteers and other stakeholders.
- Maintain accurate event and participant records in the volunteer management database.
- Support program evaluation monitoring and feedback followup.
Product and Process Development Function
- Work on strategic projects as assigned to improve and develop new products, services, and processes related to volunteer program management.
- Propose improvements and follow through with new ways of working and products in relation to volunteer program support.
Volunteer Learning and Training Support Function
- Support in coordinating volunteer learnings and trainings and keep records of training registration and completion.
- Support in content creation for learning resources and training facilitation for delivery to Habitat volunteer audiences.
REQUIREMENTS
- 5+ years of experience in a program support and/or customer service related role.
- 2+ years of experience in a nonprofit setting.
- Previous program or project management experience.
- Proficiency with Microsoft Office, particularly Excel.
- Strong customer relationship management skills.
- Excellent communication skills (written and oral).
- Strong problemsolving skills, and ability to multitask.
- Motivated and detailoriented selfstarter who can initiate projects and identify and implement process improvements.
Active support of HFHI values and commitments:
- Humility We are part of something bigger than ourselves.
- Courage We do what’s right, even when it is difficult or unpopular.
- Accountability We take personal responsibility for Habitat’s mission.
- Safeguarding HFHI requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity’s code of conduct.
PREFERRED
Experience working with multicultural teams and in crosscultural settings.
Experience working with volunteers.The actual salary offered for this role will be based on a variety of factors, including location, internal equity and the candidate’s qualifications and professional experience. HFHI offers a competitive, comprehensive benefits package that varies by country and typically includes vacation leave, sick leave, personal days, health insurance options, retirement plan contributions and life insurance.
For work locations in the US, the salary range for this position is between $16.88-$25.29 per hour. The target hiring range for this position is $17.9-2$20.03 per hour.
Location:
Remote within the US
Job Type:
Fulltime Hourly
Employment Type:
US Employment
Job Function:
Administrative, Operations, US Affiliate
Travel:
10%
About Habitat for Humanity
Habitat for Humanity, founded in 1976, is a global, Christianbased nonprofit organization that grew out of an intentionally multiracial community in rural Georgia. Seeking to put God’s love into action, Habitat brings together people of all faiths and people of no faith to build homes, communities and hope. Working alongside each other, we help families and iniduals build and improve places to call home and achieve the strength, stability and selfreliance they need to build better lives for themselves. Habitat seeks iniduals who have a willingness to affirm these principles and values.
At Habitat for Humanity International, we embrace a history rooted in creating equity and take our mission seriously by courageously committing to a culture and workplace where all staff feel safe, welcome, visible, respected, supported and valued. As an equal opportunity employer, we realize that our success depends upon building an inclusive workforce of erse perspectives and encourage people of varied races, ethnicities, national origins, tribes, religions, ages, gender identities and expressions, genders, sexual orientations, marital statuses, disabilities, veteran/reserve national guard statuses, socioeconomic statuses, thinking and communication styles to work with us.
We also require that all staff take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities (especially children), and all those with whom we work. In line with the prevention of sexual exploitation and abuse, all staff must pass a thorough background screening and will be held accountable to upholding our policies around ethical behavior, including safeguarding and whistleblowing.
Administrative Assistant
Job Title
Administrative Assistant
Duration
Open Until Filled
Work From Home Yes
Work Hybrid Yes
Description
Let’s do great things, together
Founded in Oregon in 1955, ODS, now Moda, is proud to be a company of real people committed to quality. Today, like then, we’re focused on building a better future for healthcare. That starts by offering outstanding coverage to our members, compassionate support to our community and comprehensive benefits to our employees. It keeps going by connecting with neighbors to create healthy spaces and places, together.
Job Summary:
Provides internal administrative assistance to team. Provides administrative support necessary to meet department’s goals and objectives.This a full-time hybrid position.
Please fill out an application on our company page, linked below, to be considered for this position:
- https://j.brt.mv/jb.do?reqGK=27714769&refresh=true
Benefits:
- Medical, Dental, Vision, Pharmacy, Life, & Disability
- 401K- Matching
- FSA
- Employee Assistance Program
- PTO and Company Paid Holidays
Schedule:
- Full time minimum 7.5 work days with 37.5 work weeks
Requirements:
- High School diploma or equivalent.
- 1-2 years of experience in an administrative support function.
- Typing ability of 50 wpm net.
- Computer proficiency with Microsoft Office applications.
- Working knowledge of insurance field, desired.
- Strong analytical, problem solving, and decision-making skills.
- Strong organizational and detail orientation skills.
- Strong verbal, written, and interpersonal communication skills.
- Ability to work well under pressure with frequent interruptions and shifting priorities.
- Ability to come into work on time and on a daily basis.
- Maintain confidentiality and project a professional business image.
Primary Functions:
- Provide department support functions, including distributing incoming mail, ordering supplies, preparing daily phone schedule, monthly activity reports of trainers’ work in and out of the office, and weekly sales reports.
- Conference planning and coordination, including arranging for dates, speaker/presentations, facilities, publications/advertising, conference materials, and registration procedures.
- Report completion, including data gathering, review, analysis, and providing recommendation.
- Author initial or revised manuals related to department programs or services, including writing, editing, proofing, and completing final drafts.
- Create and design electronic and/or hard copy materials.
- Performs other duties as assigned.
Moda Health seeks to allow equal employment opportunities for all qualified persons without regard to race, religion, color, age, sex, sexual orientation, national origin, marital status, disability, veteran status or any other status protected by law.
For more information regarding accommodations please direct your questions to [email protected].
Pay Range
$17.00 Hourly to $19.79 Hourly
Title: Call Center Administrative Assistant
Location: US National
Description
The Call Center Administrative Assistant’s primary goal is to support call center operations by monitoring and maintaining systems, scheduling and assigning employees and preparing payroll. They are responsible for maintaining documentation, keeping an open line of
communication between HR, call center management and agents and for overseeing administrative support.
Reports to: Sr. Manager of Operations
- Responsibilities:
- Generate and circulate daily, weekly and monthly reports
- Tend to dialer functionality and performance
- Assist call center employees with technical issues and related concerns
- Partner with senior management to ensure adherence to company policy
- Cooperate with HR to maintain policies and procedures
- Oversee dialer, CRM, time clock and other systems, adjusting as needed
- Onboard new hires onto the dialer and other systems
- Issue disciplinary action for attendance violations
- Coordinate schedules, appointments and meetings
- Maintain call center records and documents
- Identify opportunities for improvements in call center operations
- Monitor call center activity and trends
- Perform general administrative functions
- High School Diploma or GED
- 3+ years of experience in office administration
- Office management experience
- Strong computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, PowerPoint and Google Workspace
- Exceptional written and oral communication skills
- Excellent interpersonal, decision-making, time-management and organizational skills, with attention to detail.
Also a plus:
- A Bachelor‘s degree in business administration, communications or a related field
- Experience using Paylocity, Convoso, Slack and Skype
Candidates will be considered in totality of their skills and experience versus strict interpretation of requirements.
Job Category
Administrative | Call-Center
Title: Operator – Executive Assistant
Location: Worldwide – Remote
Operator
Dive deep into the world of tech-enabled executive support: Become an integral part of Everest’s mission to redefine how businesses receive unparalleled assistance.
Website | Video Demo | Core Values
The Business Context
At Everest, we are at the forefront of reshaping the executive support industry by perfectly marrying technology and human expertise. Our tech-enabled support service uniquely harnesses the power of cutting-edge technology coupled with human intelligence, offering personalized, round-the-clock assistance globally. Being a part of Invisible Technologies, we stand on a robust foundation of innovative thinkers and proficient professionals. Every day, we strive to empower our clients, and as an Operator, you’ll play a pivotal role in ensuring our clients experience a seamless blend of technology and personal touch in their daily tasks.
Description
The Operator is at the heart of our value proposition, responsible for diligently executing a range of executive support tasks known as delegations. This role is not just about getting the job done; it’s about ensuring that every task is completed with precision, professionalism, and proactiveness. The Operator undergoes continuous professional development to master their category and is constantly on the lookout to expand their skill set. Every day as an Operator is an opportunity to make an impact, learn, and pave the way for advancements within Everest.
Responsibilities
- Efficiently solve delegations across one or more categories ensuring quality and timeliness.
- Commit to continuous learning, seeking ways to elevate your skills and enhance task turnaround time.
- Foster clear communication, seeking assistance when faced with complex tasks.
- Actively participate in internal training programs to bolster category knowledge and proficiency.
- Engage in shadowing opportunities, gleaning insights from seasoned Operators and applying learned best practices.
Requirements
- An analytical mindset with strong problem-solving skills.
- The ability to multitask and navigate through various tasks efficiently.
- Effective communication skills, both verbal and written.
- An enthusiastic approach towards continuous learning and professional growth.
- Availability to work flexible hours to accommodate varying task demands.
Compensation
Type: Hourly
Remuneration: $4/hr
Life & Career
While working with Everest, you’re not just clocking hours; you’re setting the foundation for a career in the booming tech-enabled executive support sector. With flexible work hours, consistent workflow, and ample growth opportunities, your journey with Everest promises to be challenging yet rewarding. We look forward to delving deeper into what you bring to the table during our interviews.Executive Assistant
at Praxis Labs
Remote
About Us:
At Praxis Labs, we’re on a mission to make workplaces and ultimately society more equitable and inclusive. Praxis Labs is an end-to-end immersive learning platform for soft skills that combines the best of research-driven curriculum and learning science, engaging VR/MR learning experiences, and actionable insights to drive inidual and organizational change.
Praxis Labs was founded by women of color. As a erse team, we bring our lived experiences and unique perspectives to bear as we seek to build the most efficacious and impactful learning experiences. We partner with the world’s leading enterprise brands to inspire more inclusive and innovative organizations that retain talent and support belonging. Our comprehensive approach and insights translate learning into action, driving tangible improvements on workplace culture and policy.
What Success Looks Like:
- Build our demand generation strategy, with an emphasis on driving dark social, word-of-mouth, social media, podcasts, and events & sponsorships with HR and DEI industry associations
- You’ll identify the right marketing mixmessaging, offers and channelsto optimize our marketing budgets and create predictable and scalable marketing-sourced deal flow
- With testing of campaigns and messaging, we’ll refine our ICP and persona targeting to identify companies who have corporate initiatives for DEI learning excellence, accelerating time to close and increasing deal sizes
- Working with your marketing team and cross-functionally with sales, you’ll create alignment and process discipline to improve outcomes from integrated ABM campaigns
Role & Responsibilities:
- Responsible for complete calendar management for the Co-Founder & CEO. Supports scheduling for leadership team members as needed. Seamless managing of administrative tasks (booking rooms, A/V, catering, etc.) and sets up high level meetings with senior management that include several different time zones. Follows up with any post-meeting tasks as required by the CEO.
- Ability to handle highly-confidential material/correspondence that involves senior management, company-wide, including, but not limited to company financials, executive compensation, and HR documents, etc.
- Logistical Planning for Team Retreats (e.g., connecting with vendors, selecting locations, planning activities, booking travel, etc)
- Support with planning Company-wide events (Holiday parties, happy hours, etc.), off-site activities, and other team building moments
- Support with All Team Meetings (Preparing shell decks and sending follow reminders)
- Sending gifts for anniversaries, birthdays, and big events
- Assist with Onboarding new team members (e.g., scheduling Calls, Board Approvals, Shipping Devices, etc.)
- Support with team Ad-hoc requests as needed (e.g., Updating I-9 Forms, Board Approvals, Shipping Devices, etc.)
- Support coordination for Board Meetings, working closely with the LT in preparing documents, supporting documents, and prep meetings.
- Work with marketing and sales on external speaking engagements providing assistance in administrative support and preparing CEO for events. Arrange travel itineraries as necessary.
Ideal Qualifications:
- Passion for our mission and commitment to ersity, equity, inclusion, and justice
- Experience in handling a constantly changing calendar and coordinating meeting rooms/conference centers and all logistical and AV support
- Able to travel for off-sites (domestically)
- Strong planning skills for business events, meetings, social events, etc.
- Confidence and comfort working with high-profile internal and external executives
- Excellent organization and time management skills
- Strong PC skills required Outlook, Microsoft Office Suite, etc.
- Excellent verbal and written communication skills
- Ability to think strategically, execute methodically, and troubleshoot in real-time
The pay range for this position at the start of employment is expected to be between $50,000 and $75,000/year. However, the base pay offered may vary depending on multiple factors, including job-related knowledge, skills, experience, market factors, location, and business need.
What you’ll love about us:
- We are a erse, interesting, caring and inclusive group of folks
- Fully Remote; #workfromanywhere
- We offer competitive compensation, employer paid health, medical and dental benefits
- 401k with employer match
- We believe everyone is an owner in the company, which is why all full-time employees receive equity in the business
- Flexible paid time off unlimited vacation, and sick days & paid parental leave
- Company retreats, holiday parties, and opportunities to gather virtually and in person
- Reimbursements for wellness, continuing education, & more
Studies have shown that women, people of color, and those from underrepresented groups are less likely to apply to jobs unless they check every box in the job description. That said, if you’re genuinely excited about the opportunity and worried you don’t meet all the requirements, we encourage you to apply anyway. You may be just the right candidate for this or other roles!
Praxis Labs is committed to developing a barrier-free hiring and interview process and work environment. If you require any accommodation at all, please email our People Operations Team at [email protected] and we’ll work with you to meet your accessibility needs.
Praxis Labs is proud to be an Equal Opportunity Employer and is committed to a erse and inclusive workplace. We believe that a successful organization is one that celebrates its employees for who they are, who they love, and the unique lens through which they experience the world. Praxis Labs does not discriminate based on race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status, or other legally protected status. We understand that our differences make us better. They empower us to learn from each other, lean on each other, and create a product and community that models the behavior we hope to see in others.
Executive/Administrative Assistant
USA
000300 – Human Resources United States
Description
Position: Executive/Administrative Assistant
Location: USA Remote – not in Washington State
At Marvel Marketers, it is our goal to make clients incredibly successful through Expert Services, Strategic Partnerships, and Training. We work with some of the largest brands across the globe and need the best and the brightest to make them successful.
As the Executive/Administrative Assistant, you will be given the responsibility to support our Leadership Team. This position requires someone who is organized, flexible, resilient, a master learner, tech savvy, intellectually curious, a master multi-tasker, exceptional with time management and possesses interpersonal and communication skills for successful interaction with a variety of iniduals.
The inidual in this position should have a keen understanding of how to proactively anticipate the executive’s needs and bring together the appropriate people and resources to get the job done.
Essential Responsibilities and Functions, include but are not limited to:
- Provide support to the Marvel Marketers leadership
- Manage calendars and schedule meetings/conference calls while demonstrating problem-solving abilities to adjust or prioritize schedules based on last-minute changes
- Schedule & Book domestic & international travel following company guidelines & standards.
- Prepare & submit accurate expense reports in a timely manner.
- Provide other support to Executive Leadership with personal matters as needed
- Proactively develop relationships with key internal contacts, gaining recognition as a team resource.
- Perform clerical duties including but not limited to mail collection, processing, answering phones, ordering office supplies, filing and reporting.
- Provide logistical employee on-boarding & off-boarding support
- Provide support for employee engagement activities
- Provide support in generating reports, proposals, presentations & other documents.
- Provide other HR support
- Anticipate the executives’ needs and proactively bring together appropriate people and resources.
- Other duties, as needed.
Minimum Knowledge, Skills and Abilities:
- 4+ years of experience in providing administrative support services to executives.
- Be energetic, flexible, professional, with top-notch organizational skills, a sense of humor, and a can-do attitude
- Strong technical aptitude and knowledge of Google Suites and Microsoft Office
- Ability to create and maintain a highly efficient filing and retrievals system using various software packages and Google Drives
- Experience with travel booking
- Experience planning activities
- Outstanding communication skills
- Strong interpersonal skills and the ability to build relationships
- Experience handling confidential information in a professional and discreet manner
- High skill level in time management to effectively schedule activities and meet deadlines
Who thrives with us:
- People who want to learn, but are self-motivated in learning from their projects
- People who enjoy the really hard problems
- People who enjoy having too much vs. too little to do
- People who like creating from nothing ( We still need a lot built to support our growth)
- People who understand how to build and maintain relationships with their coworkers and their clients
- People who like making others successful and understand the value of that as much as making themselves successful
- People who leave their ego’s at home and really enjoy working with other brilliant people
Marvel Marketers is an Equal Opportunity Employer
Benefits:
- 401(k)
- 401(k) Match
- Health Insurance
- Dental Insurance
- Vision Insurance
- Paid Time Off (Sick Leave and Vacation Leave)
- Life Insurance
- STD and LTD Insurance
Interim Executive Assistant
[Contract]
US – Remote
Course Hero, Inc. is now Learneo!
Learneo is a platform of builder-driven businesses, including Course Hero, CliffsNotes, LanguageTool, LitCharts, Quillbot, Scribbr, and StudentBrands, all united around a shared mission of supercharging productivity and learning for everyone. We attract and scale high-growth businesses built and run by visionary entrepreneurs. Each team innovates independently but has a unique opportunity to collaborate, experiment, and grow together, and they are supported by centralized corporate operations functions, including HR, Finance, Legal, and Executive Operations.
We are seeking an experienced Executive Assistant to support Learneo’s Founder/CEO, CFO/COO, and General Counsel. This is a contract position requiring a commitment of 40+ hours per week, with availability online between 8am-6pm PT Monday-Friday. The successful candidate will possess superior organizational and communication skills, including direct experience supporting multiple C-suite executives. In addition to calendar management, you will have the opportunity to contribute to high impact projects in which the executive team is involved (i.e. Board of Directors meeting prep, Company Town Hall meetings, Senior Staff meetings, Executive Offsite planning, Corporate Development support). This assignment will begin as soon as possible and end at the end of February 2024. While we cannot guarantee anything beyond this date, there is the possibility of the contract extending or converting to a full-time opportunity.
Here are some ways you’ll make an impact:
- Provide administrative support and ad-hoc project management for Learneo’s executive team
- Help prioritize and manage the leaders’ time and ensure they are available and prepared for the most high-impact needs of the business
- Handle all inbound and outbound meeting requests and manage calendars accordingly, including corporate development related meetings and touchpoints with Learneo’s business-line leaders from across the globe
- Own the logistics and planning for events, trainings, and meetings involving the Executive team, including:
- Partner with key stakeholders to prepare for Senior Staff, Board of Directors, Town Halls, etc.
- Document meeting minutes, lead meeting communications, and ensure action items are clear and accounted for
- Plan and coordinate the logistics of departmental offsite meetings/gatherings, including partnering with outside vendors, booking travel arrangements, and providing basic project management to internal stakeholders
- Prepare expense reports, process POs, and provide other ad-hoc administrative support as needed
Are you our Interim Executive Assistant?
- 5+ years of experience in an Executive Assistant role where you have been the primary administrative partner for multiple C-level executives
- Previous experience providing basic project management support, particularly for events and large departmental meetings that involve cross-functional collaboration and hard deadlines
- Proven ability to manage complex calendars, including scheduling internal and external meetings that are urgent, important, and across multiple time zones
- A proactive approach to problem solving with a keen ability to anticipate roadblocks, think critically, and act with urgency and sensitivity
- Extreme attention to detail and excellent organizational skills
- Ability to take on ambiguous requests with resourcefulness, foresight, and determination
- Clear and respectful communicator, both written and verbal
- Demonstrates the utmost professionalism and poise, including the ability to exercise good judgment, discretion, and confidentiality
- Advanced knowledge of Google Apps (Calendar, Sheets, Docs, Slides) and savviness with other systems (i.e. Business Spend Management programs)
- Committed to fulfilling the duration of the contract (expected to end in February 2024)
- Proven ability to work effectively in a fully remote environment
For contractor positions in San Francisco, CA, and other locations where required, we will consider for employment qualified applicants with arrest and conviction records. Other locations: IL, MA, NJ.
Research shows that candidates from underrepresented backgrounds often don’t apply for roles if they don’t meet all the criteria. We strongly encourage you to apply if you’re interested: we’d love to learn how you can amplify our team with your unique experience!
In accordance with California, Colorado, New York, and Washington law, the hourly rate for this role if filled in any of these states is $41-75 per hour. The base pay for this position is dependent on multiple factors, including candidate experience and expertise, and may vary from the amounts listed above in accordance to a market-based pay structure.
#USRemote
Equal Employment Opportunity Statement (EEO)
We are an equal opportunity employer and value ersity and inclusion within our company. We will consider all qualified applicants without regard to race, religion, color, national origin, sex, gender identity, gender expression, sexual orientation, age, marital status, veteran status, or ability status. We will ensure that iniduals who are differently abled are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment as provided to other applicants or employees. Please contact us to request accommodation.
About Course Hero:
Course Hero is on a mission to help students graduate, confident and prepared. The online learning platform offers over 60 million course-specific study resources created by and for students and educators, as well as 24/7 tutor help. More than 65,000 verified college educators use Course Hero to collaborate with other faculty and share resources to hone new strategies for instruction. Everyday, students, educators and tutors help more than 20 million students make every study hour count.
We have an awesome team and a truly engaging culture. We are customer-focused, collaborative, responsible, gritty, and we love to learn. Our bold mission is to help students graduate confident and prepared!
We are not the only ones that think we’re onto something big. Course Hero has been recognized as one of the 2021 Top 100 Best Places to Work in the Bay Area, Top 50 Best Paying Companies in the Bay Area, Top 100 Most Transparent Companies, and in the Top 50 Most Transformational Companies in Education Technology. Read up on some of our recent news coverage, blog, and learn more about us to see what it is like to work with our team.
Corporate Senior Travel Specialist
Job Locations US-Remote
Job ID
2023-2959
Division
ALTOUR
# of Openings
1
Category
Travel Agent
Max
USD $32.32/Hr.
Min
USD $17.27/Hr.
Overview
To facilitate professional, accurate, cost-effective travel arrangements for all clients within their company’s guidelines and standards of excellence for customer service. Ability to multi-task in fast-paced work environment.
Work Schedule is M-F from 12 noon to 9PM EST
The salary range on this job posting/advertising has been developed to give applicants a wide range to comply with pay transparency laws in all states and geographical areas. Many factors, such as years of experience, geographical location, budget etc. are considered when determining the starting rate of pay.
This role may be eligible for an incentive, commission, bonus, or a discretionary bonus program based on the company’s financial goal achievement and inidual performance.
Responsibilities
- Completes travel arrangements for clients’ air, hotel, car rentals, trains, tour, and ground arrangements at the lowest possible price within corporate travel guidelines.
- Follow and suggest improvements in company procedures in the areas of customer service, documentation of PNRs and profiles, ticketing, invoicing, attendance, accuracy of work etc.
- Maintains ownership of each record until departure to ensure all details (including seat assignments, meal preferences, upgrades, etc.) are completed to the client’s satisfaction.
- Researches and provides solutions to any travel related problem clients may have experienced with arrangements made by ALTOUR with total management awareness and participation.
- Stays fully informed on all airline rules and regulations, tariffs, and fare requirements and accurately applies this knowledge to all travel arrangements.
- Is available for and receptive to training opportunities.
- Is Sabre proficient and maintains Sabre skills with relevant training.
- Has knowledge of and understanding of re-routing and exchange processes.
- Stays abreast of technology and industry knowledge, especially with intranet tools provided by ALTOUR.
- Problem resolution to always include management.
- Assists other agents on the account.
- Performs other office functions as needed and seeks ways to personally add to the overall efficiency of the operation.
Qualifications
- Overall travel industry knowledge and experience
- Essential; Must have excellent communication skills and enjoy working with high level global clientele.
- 7 – 10 years Sabre computer knowledge and proficiency.
- Competent with all aspects of ticketing transactions.
- Proficient with International Itineraries and rate structures.
- Knowledge of online booking tools a must.
- Experienced and comfortable with premium travelers.
- Attention to detail/conscientiousness/flexible
- Problem solving and initiative
- Interpersonal communication and relationship building skills
- Willingness to learn new functions and to enhance existing skills
- Patience and flexibility
- Minimum 7+ Years Industry Experience
- Regular and dependable attendance and punctuality are required.
Internova Travel Group is an Equal Opportunity Employer. We make employment decisions without regard to age, race, religion, national origin, gender, disability, veteran status, genetic information, sexual orientation and gender identity or any other protected class.
Our benefit offerings include choice of two medical plans and two dental plans, vision insurance, flexible spending accounts (FSAs), company-paid life insurance and AD&D, optional additional life insurance and AD&D, disability insurance, paid parental leave, paid time off, 401k Plan with company match, discounted employee travel options, access to LinkedIn Learning webinars and courses. Discounted pet insurance and auto, home, & renters insurance.
Benefits Assistant
(Temporary – Part time)
Remote
People – Employee Experience
Temporary/Contractor
Remote
Restaurant365 is a SaaS company disrupting the restaurant industry! Our cloud-based platform provides a unique, centralized solution for accounting and back-office operations for restaurants. Restaurant365’s culture is focused on empowering team members to produce top-notch results while elevating their skills. We’re constantly evolving and improving to make sure we are and always will be “Best in Class” … and we want that for you too!
Be a part of something exciting, as we are disrupting the restaurant industry! Restaurant365 is the leading provider of restaurant software solutions. We are looking for that “special ingredient” to join the people team as you manage and own the front of the house. As the Office Manager, you will have full autonomy to help invest in our epic culture. You are invited to bring your authentic self into the Irvine office where we provide flexibility, a creative space, and a rewarding environment. Helping restaurants thrive is our passion; if you are looking for a place to Relentlessly Seek Greatness, we want to hear from you!
How you’ll add value:
- Provide administrative support with the highest level of confidentiality and professionalism
- Work independently or with others to complete special projects through software programs such as PowerPoint, Excel, ADP.
- Assist with People Team initiatives
- Additional duties may be assigned when necessary
- Must be able to work Pacific time
- Hourly Role: $30 per hour
- 6 Month Assignment
What you’ll need to be successful in this role:
- 2+ years of administrative experience
- Discretion, integrity, and confidentiality
- Ability to work independently, set priorities and handle multiple tasks with a high level of efficiency and little or no supervision
- Proficient in Microsoft Office Suite including Word, PowerPoint, Outlook, and Excel; knowledge of Adobe suite preferred
- Capable and confident communicator with a strong positive personal presence; possess highly effective communication skills; must be approachable, hardworking, and enthusiastic
- Must be customer service oriented, a team player, and very responsive to needs and requests of others
- The ability to be adaptable, flexible, and dependable is a must
Why join our amazing team?
#BI-Remote
- We’re a community that prides itself in creating innovative solutions and producing quality work
- Our product is the secret ingredient that makes a real difference to restaurants nationwide
- The open concept work environment that we’ve created is causal, collaborative, and cultivates communication
R365 is an Equal Opportunity Employer and we encourage all forward-thinkers who embrace change and possess a positive attitude to apply.
Client Representative – Executive Assistant
Location: Worldwide – Remote
Start a career in tech: Join the team that’s supporting the latest cutting-edge tech-enabled executive support service.
Website | Video Demo | Core Values
The Business Context
Everest is a cutting-edge tech-enabled executive support service that seamlessly blends technology with human expertise. Our mission is to empower iniduals and organizations to reach their maximum potential, freeing up valuable time by automating and streamlining their everyday tasks. Everest operates at the intersection of technology and human support, providing a unique, personalized experience for each of our clients. We are committed to understanding our client’s specific needs and preferences, enabling us to deliver highly effective, tailored solutions. Our approach to executive support is unlike any other. We believe in the power of combining technology with human intelligence to deliver unparalleled support, 24/7, around the globe. With our innovative approach, Everest is redefining the boundaries of executive support and setting new standards in the industry. As a business unit of Invisible Technologies, Everest is backed by a team of highly skilled professionals and innovative thinkers. Together, we are pushing the boundaries and shaping the future of executive support. At Everest, we aim to conquer the highest peak, working tirelessly to ensure that our clients have the tools and support they need to do the same. Join us as we embark on this exciting journey, scaling new heights, and making a significant impact along the way.
Responsibilities
- Foster a long-term partnership by cultivating a relationship of trust with the client.
- Manage client’s tasks and proactively prioritize them.
- Engage and handle all client communication through multiple platforms.
- Seek clarification on assigned tasks when necessary, eliminating any ambiguity.
- Take full responsibility for assigned clients, gaining an in-depth understanding of their needs, goals, and aspirations.
- Demonstrate a proactive approach by anticipating client needs, striving to achieve a genius’ stage where client needs are predicted and fulfilled proactively.
- Identify potential areas for service extension, thereby broadening our business engagement with the client.
- Document and consistently refine our knowledge of each client’s unique profile.
- Provide transparency and offer insightful data to the client, enabling informed decision-making.
- Conduct client briefings either in written format or via Zoom, based on the client’s preference.
- Act as the final quality assurance checkpoint before delivering completed tasks to the client.
- Resolve and operate on client tasks when needed.
Requirements
- Superior verbal and written communication skills.
- Proven ability to understand and navigate large, intricate systems.
- Advanced project management skills.
- An organised, reliable, and systematic approach to work.
- Availability during regular EST business hours.
- Prior experience in either virtual or in-person executive assistant roles It’s a plus.
- Proficiency in inbox management, scheduling, and calendar management It’s a plus
Mandatory Requirements
- Proactive: Proactivity is essential because an expert Executive Assistant needs to anticipate the needs of their executive and the organisation as a whole. They should not wait for instructions but should take the initiative to identify potential issues, streamline processes, and offer solutions. Being proactive also means staying ahead of deadlines and handling tasks before they become urgent.
- Resourceful: Resourcefulness is crucial for an Executive Assistant because they often have to work with limited resources, whether it’s time, budget, or personnel. They should be skilled at finding creative solutions to problems, making the most of available resources, and thinking outside the box. This trait allows them to handle unexpected challenges effectively and efficiently.
- Adaptable: The business environment is constantly changing, and an expert Executive Assistant must be adaptable to navigate these shifts successfully. They should be open to learning new tools and technologies, adjusting to different working styles, and accommodating shifting priorities. Adaptability ensures that they can support their executive in an ever-evolving landscape.
- Tenacious: Tenacity is a key trait because an Executive Assistant often faces complex and demanding tasks. They need to persevere through challenges, maintain a positive attitude, and ensure that tasks are completed even when faced with obstacles. Tenacity is particularly valuable when it comes to managing multiple projects and dealing with high-pressure situations.
- Collaborative: Collaboration is a fundamental trait for an Executive Assistant because they often serve as a bridge between their executive and various departments within the organisation. They need to work closely with colleagues, peers, and external contacts to gather information, coordinate projects, and ensure smooth communication. A collaborative mindset fosters teamwork, enhances efficiency, and helps build strong working relationships, which are essential for the success of both the executive and the organisation.
Additionally, for our organisation, there are certain tools and proficiencies that are necessary for success. These include:
- Native or Expert level English Proficiency
- Tech Savviness: We need our Executive Assistants to be truly digitally native, as there are so many different tools, platforms, and software options we use for our various clients. Slow typing or an inability to adapt to new platforms could cause serious delay.
- ClickUp or other Project Management tools
- Google Calendar
- Nice to Have’s: Expense reporting or travel management software and/or platforms
Compensation
Fixed Rate: Pay begins at $1,050 with a clear path to promotion.
Expected work hours: 40-50 hrs/weekLife & CareerIdeally, you are available between EST or PST time zones. The work is steady, the hours are flexible, the work is enjoyable, and leaves room for advancement into more senior roles and project management roles on the team as the project expands. We’re keen to share more in interviews.
Administrative Assistant 2
locations
- Work at Home – Kentucky
- Remote Oklahoma
- Remote Ohio
- Remote North Dakota
- Remote North Carolina
- Remote New York
- Remote New Mexico
- Remote New Jersey
- Remote New Hampshire
- Remote Nevada
- Remote Nebraska
- Remote Montana
- Remote Missouri
- Remote Mississippi
- Remote Minnesota
- Remote Michigan
- Remote Massachusetts
- Remote Maryland
- Remote Maine
- Remote Louisiana
- Remote Kentucky
- Remote Kansas
- Remote Iowa
- Remote Indiana
- Remote Illinois
- Remote Idaho
- Remote Georgia
- Remote Florida
- Remote District of Columbia
- Remote Delaware
- Remote Connecticut
- Remote Colorado
- Remote California
- Remote Arkansas
- Remote Arizona
- Remote Alaska
- Remote Alabama
- Remote Wyoming
- Remote Wisconsin
- Remote West Virginia
- Remote Washington
- Remote Virginia
- Remote Vermont
- Remote Utah
- Remote Texas
- Remote Tennessee
- Remote South Dakota
- Remote South Carolina
- Remote Rhode Island
- Remote Puerto Rico
- Remote Pennsylvania
- Remote Oregon
time type
Full time
job requisition id
R-320213
Description
The Administrative Assistant 2 follows established procedures and guidelines to provide timely and effective secretarial support to an office, business unit, department, or other organization. Answers telephones, screens calls, and takes messages so callers/visitors are attended to promptly, courteously, and accurately. The Administrative Assistant 2 performs varied activities and moderately complex administrative/operational/customer support assignments. Performs computations. Typically works on semi-routine assignments.
Responsibilities
The Administrative Assistant 2 transcribes, types, formats, and proofreads a variety of material (e.g., correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheet software. Coordinates internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available. Manages the appointments and schedules of applicable staff. Uses office equipment such as photocopiers, faxes, and printers. Additional responsibilities may include distributing incoming mail, preparing outgoing mail, filing, maintaining office supplies or other inventory. Decisions are typically focus on interpretation of area/department policy and methods for completing assignments. Works within defined parameters to identify work expectations and quality standards, but has some latitude over prioritization/timing, and works under minimal direction. Follows standard policies/practices that allow for some opportunity for interpretation/deviation and/or independent discretion.
Required Qualifications
- Proficient in Microsoft Outlook, Word, and PowerPoint
- Ability to manage multiple or competing priorities
- Strong attention to detail
- Capacity to maintain confidentiality
- Strong organizational skills
- Must be passionate about contributing to an organization focused on continuously improving consumer experiences
- Ability to balance multiple initiatives and prioritize workload
Preferred Qualifications
- Associates or Bachelor’s Degree
- Proficient in Microsoft Excel and Access
- Previous administrative or related experiences
- Experience with internet research and proof-reading/editing
Additional Information
“This is a remote nationwide position”
Scheduled Weekly Hours
40
Pay Range
The compensation range below reflects a good faith estimate of starting base pay for full time (40 hours per week) employment at the time of posting. The pay range may be higher or lower based on geographic location and inidual pay decisions will vary based on demonstrated job related skills, knowledge, experience, education, certifications, etc.
$43,400 – $59,600 per year
This job is eligible for a bonus incentive plan. This incentive opportunity is based upon company and/or inidual performance.
Description of Benefits
Humana, Inc. and its affiliated subsidiaries (collectively, Humana) offers competitive benefits that support whole-person well-being. Associate benefits are designed to encourage personal wellness and smart healthcare decisions for you and your family while also knowing your life extends outside of work. Among our benefits, Humana provides medical, dental and vision benefits, 401(k) retirement savings plan, time off (including paid time off, company and personal holidays, volunteer time off, paid parental and caregiver leave), short-term and long-term disability, life insurance and many other opportunities.
Title: Executive Administrative Assistant
Location: United States – Remote
Full time
Are you passionate about being part of a team that delivers extraordinary care to help iniduals and businesses prepare for and protect their retirement? If so, then Nationwide Financial could be the place for you!
This Executive Assistant role will provide critical support to three AVP positions within Annuity Distribution. This inidual must be proactive, collaborative, detail oriented and able to manage several competing priorities. The right candidate will deliver high quality work with exceptional care through their project management, problem-solving, and creativity skills. The successful candidate must be proficient in PowerPoint.
This role is open to hybrid work at the Columbus, Ohio or Scottsdale, Arizona office or fully remote work. The work schedule will fall within 8am – 5pm EST.
Compensation Grade: D3
#LI-REMOTE
Job Description Summary
Are you a problem solver and detailed oriented? If you can take initiative, use both your analytical and creative abilities to make sound decisions and have a desire to solve challenges, we want to hear from you!
As an Executive Administrative Assistant, you’ll perform a wide variety of confidential, detailed and complex administrative functions under direct supervision. You will coordinate meetings and make business and travel arrangement decisions for your leader(s) and their team. You’ll plan, organize and schedule your own work and may serve as an informal mentor to other administrative assistants in the office.
Job Description
Key Responsibilities:
- Focuses on both daily and longer-range calendar for multiple leaders and teams. Manages leader’s personal calendar as directed.
- Coordinates travel plans for leader(s) and team and makes mid-trip changes quickly when required.
- Compiles information for reports and presentations.
- Screens communications for action items and due dates, bringing key items to the leader’s attention. Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc. Drafts responses for executive review, implementing their style into all communications. Rarely seeks guidance on email replies.
- Provides assistance with office procedures or processes that help the team be more productive and efficient.
- Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting.
- Manages budget for meeting planning. Conducts quality checks on invoices/accounts payable. Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator.
- Keeps current on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans.
- May participate in special projects as assigned.
May perform other responsibilities as assigned.
Reporting Relationships: Typically reports to an Associate Vice President level executive or above, and may support multiple executives and their staff. This is an inidual contributor role.
Typical Skills and Experiences:
Education: High school, vocational or technical business school studies in secretarial science; some undergraduate-level coursework beneficial.
License/Certification/Designation: Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus.
Experience: Typically, six or more years related administrative assistant experience. Nationwide experience is highly desirable.
Knowledge, Abilities and Skills: Knowledge of company policies and organizational structure. Understanding of office practices and procedures. Ability to make decisions and recommend solutions to work processing and office management problems. Strong communication skills to interact with all levels of leaders, associates, and external contacts. Ability to proofread own work and work of others for content and format accuracy. Intermediate mathematical calculation skills. Ability to build effective business relationships.
Other criteria, including leadership skills, competencies and experiences may take precedence.
Staffing exceptions to the above must be approved by the hiring manager’s leader and Human Resources Business Partner.
Values: Regularly and consistently demonstrates Nationwide Values.
Job Conditions:
Overtime Eligibility: Eligible (Non Exempt)
Working Conditions: Occasional travel. Non-standard, extended or overtime work as needed based on workflow needs.
ADA: The above statements cover what are generally believed to be principal and essential functions of this job. Specific circumstances may allow or require some people assigned to the job to perform a somewhat different combination of duties.
Benefits
We have an array of benefits to fit your needs, including: medical/dental/vision, life insurance, short and long term disability coverage, paid time off with newly hired associates receiving a minimum of 18 days paid time off each full calendar year pro-rated quarterly based on hire date, nine paid holidays, 8 hours of Lifetime paid time off, 8 hours of Unity Day paid time off, 401(k) with company match, company-paid pension plan, business casual attire, and more.
Administrative Associate
(Temp)
Remote
Temporary
Navia Benefits Solutions
Entry Level
This position is primarily focused on Navia’s client elections and import processes queues. They will act as a subject matter expert in their day-to-day activities and help staff with misc. projects.
Essential Functions
- Monitor Administration emails/Salesforce queue cases and respond within 24 hours.
- Manage Triage hours; respond same day.
- Pull file receipts into import inbox.
- Pull election forms into Laserfiche.
- Work with internal partners, brokers, and clients to resolve file issues/discrepancies.
- Reaching out about file issues; saving correspondence
- Other duties/projects as assigned inidually or as a team.
Qualifications
- Demonstrated Ability to work independently.
- Able to mentor other team members.
- Above average Excel skills (data manipulation)
- Self-Motivated work style
- High attention to detail
- Strong written and verbal communication skills.
- Approach all tasks with a customer service attitude.
Location-This is a remote
Salary-$18.00
Remote jobs are only available in the following states: AZ, CA ,CO, FL, GA, HI, IL, IN, KS, MI, MN, MO, MT, NC, ND, NE, NJ, NV, NY, OH, OR, PA, TN, TX, UT, AND WA
Sr Admin Assistant Global Inventory Management
- Remote or Hybrid
- 1000 Nicollet Mall, Minneapolis,MN 55403-2542
- Full time
- R0000316366
- The pay range per hour is $23.13 – $41.63
Pay is based on several factors which vary based on position. These include labor markets and in some instances may include education, work experience and certifications. In addition to your pay, Target cares about and invests in you as a team member, so that you can take care of yourself and your family. Target offers eligible team members and their dependents comprehensive health benefits and programs, which may include medical, vision, dental, life insurance and more, to help you and your family take care of your whole selves.Other benefits for eligible team members include 401(k), employee discount, short term disability, long term disability, paid sick leave, paid national holidays, and paid vacation.Find competitive benefits from financial and education to well-being and beyond at https://corporate.target.com/careers/benefits.
About us:
Target is an iconic brand, a Fortune 50 company and one of America’s leading retailers.Keeping one of the most loved and recognized brands at the top of its game is no small task. It takes the talent and vision of a world class Administrative Support organization. We are strategic partners who balance the goals of the business with the needs of iniduals and teams. We embody the very best of Target: new ideas, resourcefulness, quick and precise execution, creativity, professionalism and a fun and positive team culture. Do you pride yourself on building deep and broad relationships? Can you learn the nuances of a large, multifaceted business? Are you skilled at anticipating challenges and proposing solutions for your leader and team? Have you mastered the arts of organization, communication and collaboration? If so, you will be a key player in an organization that positively impact thousands of people who love to shop and work at Target.
As a Senior Administrative Assistant, you’ll support multiple leaders and demonstrate a keen ability to think critically in a fast-paced environment. Here, you’re an extension of your leader, complementing their work style while upholding Target’s values and demonstrating the utmost poise, professionalism and leadership. You’ll offer a level of service that goes above and beyond the basics. You’ll successfully manage multiple priorities and processes while staying up to date on an ever-changing retail marketplace. Bring your ability to anticipate your leaders’ needs and proactively solve problems before they arise. Confidentiality, flexibility and exceptional time management will be key to keeping things running smoothly. Core responsibilities of this job are described within this job description. Job duties may change at any time due to business need.
About You:
High School diploma or equivalent experience 2+ years of administrative experience or similar experience Strong verbal and written communication skills; ability to communicate to variety of levels, both internally and externally Flexible, resilient and nimble; comfortable working in grey areas that are constantly changing Accountable with a high degree of initiative; ability to balance fluctuating workload and tasks Exceptional ability to prioritize, problem-solve and make decisions High attention to detail Experience using Microsoft Office preferred Four-year degree preferredThis position may be considered for a Remote or Hybrid (known internally at Target as “Flex for Your Day”) work arrangement based on Target’s needs. A Remote work arrangement means the team member worksfull-time from home oran alternatelocation that’s not a Target location, does not have a desk at a Target location and may travel to HQ up to 4 times a year. A Hybrid/Flex for Your Day work arrangement means the team member’s core role may be performed either remote or onsite at a Target location depending upon what your role, team and tasks require for that day. Work duties cannot be performed outside of the country of the primary work location, unless otherwise prescribed by Target.
Americans with Disabilities Act (ADA)
Target will provide reasonable accommodations with the application process upon your request as required to comply with applicable laws. If you have a disability and require assistance in this application process, please visit your nearest Target store or Supply Chain Facility or reach out to Guest Services at 1-800-440-0680 for additional information.
Calendar Assistant
REMOTE
CUSTOMER SUCCESS
Full-Time, Remote / Hourly, Non-Exempt / Includes Benefits, PTO, Equity
Steno is growing! We’re looking for a Calendar Assistant to join our winning team!
Who are you?
Reporting to our Court Reporter Manager, you’ll be responsible for developing and managing relationships with court reporters in all markets. You should feel comfortable working collaboratively on a team, but confident operating with a high level of independent discretion.
Your day-to-day will include a large volume of scheduling and administrative duties. If you love coordinating many moving parts, solving puzzles, and pulling through in a time crunch, then this role is for you. You’ll also have the opportunity to work cross-functionally with other teams to provide feedback from our front lines to help position Steno in the marketplace as a top Court Reporting Agency to work with.
On a regular basis you’ll:
- Develop and foster relationships with Court Reporters in all markets; our court reporters should feel as if they are an extension of the Steno team.
- Use Steno’s scheduling tools to book Court Reporters for depositions, ensuring accurate information and timely follow-up. You’ll go out of your way to assist and remove any friction.
- Understand deeply the nuances of the Court Reporter functions and be able to discern and manage conversations related to rates or invoices fairly and professionally.
- Analyze Steno’s job pipeline to recruit and vet new Court Reporters in order to keep pace with demand.
- Partner with our Marketing team on campaigns to build Steno Court Reporter groups and talent pools. You’ll help to develop programs that build awareness and trust in Steno within the Court Reporter community.
- Proactively track assignment deadlines and follow-up with Court Reporters to ensure timely delivery of transcripts to clients.
- Understand Steno’s processes and tools and use this knowledge to train Court Reporters and promote best practices.
- Collaborate with Steno’s operational leaders to advocate for the Court Reporter experience, provide feedback, and come up with innovative ideas to help improve processes.
- Design programs that ensure a high standard on the delivery of services for Steno’s clients.
You’re gonna crush it if:
- You have prior experience at a Court Reporting agency. While this isn’t required, it’s strongly preferred.
- You’re proficient on Mac and PC and have the ability to pick up new systems quickly (Google Drive experience is a plus!).
- You have experience with CRM systems, or willingness to learn.
- You have amazing customer service skills, operate with a hospitality mindset, and are highly reliable.
- Your written and verbal communication skills are out of this world.
- You’re detail-oriented, highly organized, and professional. You’ll excel if you’re comfortable wearing multiple hats and working in a fast-paced environment.
- You’re an analytical thinker, able to pull reports and use tools to answer business questions.
- You’re excited and passionate about creating deep relationships with Steno Court Reporters, but also comfortable managing difficult conversations when needed.
- You have the desire to work with a tech start-up and are enthusiastic about the opportunity to grow on our team.
Compensation & Benefits
- Hourly $19-$22
- Health, Vision, & Dental Benefits – generous company-sponsored health plans for both employees and dependents, including comprehensive vision & dental
- Wellness/Mental Health – shared benefits to be used among employees and families
- Flexible Paid Time Off – allowing employees to find balance in their lives
- Options of Equity – we know our success is nothing without our team
- Access to a 401k, a home office setup, and a monthly stipend to cover internet/phone – and more!
Sourcing & Meeting Manager
locations
United States – Virtual Location
time type
Full time
job requisition id
J-63152
Amex GBT is a place where colleagues find inspiration in travel as a force for good and through their work can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.
Ready to explore a career path? Start your journey.
Sourcing & Meeting Manager
Basic Purpose: Develop and expand the project account relationship by providing comprehensive expertise and leadership to GBT and to major clients, through the sourcing and planning of programs, providing client and team consultation, support and training, and running special projects. To function as primary client liaison and lead for assigned programs. Handle corporate meetings and events through the implementation of strategy and negotiations, sourcing, contracting, delivery of objectives, and execution of logistics. Work closely with client contact to understand and meet program objectives/outcomes.
Reporting and Working Relationships: Reports to Team Leader. Working relationship with clients and third-party suppliers.
Required Qualifications
- A minimum of 5 years professional experience in the meetings & events industry.
- A minimum of 2 years professional experience sourcing and negotiating terms and conditions for hotel meeting & event contracts.
- CVENT sourcing experience.
Job Responsibility
PROCESS MANAGEMENT: 30%
- Review meeting request and conducts meeting qualification call with client.
- Develop and implement program and profit/negotiation strategy to achieve the best price and/or improvement consideration with suppliers, supporting the specific needs of the client.
- Apply knowledge of domestic and international destinations to recommend appropriate sites. Maintain knowledge of new destination options, value-priced destination options and promotional offerings.
- Gather all the information vital to accurately source and place an event on behalf of a client, including standard availability grids from designated technology tool.
- Initiate RFP process to secure appropriate room blocks, logistical event needs, and pricing from hotels and other suppliers.
- Qualify proposals to determine if appropriate and competitive.
- Negotiate and confirm critical program components with supplier(s) and team, using basic terms and conditions, and/or modifying pre-existing master policies to meet inidual client requirements.
- Review all supplier contracts prior to finalization, ensure both program specific and generic terms and conditions are accurate and legally protective of both American Express M&E and the client, including attrition dates, cancellation policies, etc. Use appropriate authorization and addendum form to ensure consistency and accuracy.
- Conduct final negotiations with selected suppliers for the best possible pricing and concessions to meet savings and spend expectations.
- Provide supplier with all appropriate documentation at sale notification including itinerary, supplier contracts, etc.
- Build meeting records in the designated meeting management system and complete all internal documentation for the program prior to turnover.
- May participate in program re-negotiations or cancellation negotiations, as required.
- Achieve appropriate benchmarking metrics as per client or company requirement.
- Completes project timeline, establishes a workflow schedule with client and suppliers to facilitate prompt and accurate handling of all program details.
- Handles any hotel needs, destination management company (DMC), air and third-party contracts. Monitors attrition dates, cancellation policies and ensures contracted services are implemented.
- Communicates between Web Builder and clients with respect to web requirements on assigned programs.
- Coordinates and may attend site inspections as needed.
- Partners with designated team to communicate registration and air needs, status meetings and continuous communication throughout program.
- Coordinates all program details and produces a program itinerary / working agenda that outlines all program specifics and requirements.
- May conduct program debrief with client.
- Works with accounting to complete final bill, reviews and reconciles final billing prior to final invoicing to client.
- Onsite event execution.
- Ensures consistency of client branding guidelines.
- Maintains accurate records, system input, and complete file management as outlined in GBT and client policies and procedures.
- Evaluates program impact and reassesses objectives and outcomes; plan for continuous improvement.
- Able to assist with any level of event including those of a sophisticated nature, large volume, high level of confidentiality, international scope, etc.
- Outlines strategy, communication plan, and process for assigned programs.
FINANCIAL MANAGEMENT: 25%
- Handles overall program budget, reviews and audits all program related billing for accuracy.
- Tracks and reports expenses to clients and communicates changes to them on a consistent basis.
- Is responsible for documentation of negotiated savings by client.
LEADERSHIP AND RELATIONSHIP MANAGEMENT: 30%
Relationship Management
- Provides leadership to team and promotes positive team environment as a positive role model.
- Works closely with client on a day-to-day basis to ensure program objectives are performed.
- Maintains proactive, positive, open line of communication with client to ensure understanding of expectations and client satisfaction.
- Acts as lead, communicates program requirements to team as needed; works closely with support departments to exceed client requirements and objectives.
- Partners with third party suppliers to arrange their services.
- Conducts regularly scheduled status meetings with client and stakeholders from pre-launch through program operation.
- May be requested to lead VIP special projects and supervise VIP logistics.
- Develops strategic partnerships with multiple contacts within client and supplier organizations.
- Acts as an extension of the sales team and as sole GBT representative during site inspections and program operations.
Leadership
- Leads special projects as assigned by the leaders.
- Participate in client presentations as requested.
- Provide back-up support for leaders.
- Review processes and develop new SOP’s as needed.
- Communicate leads and assist with costing, proposals, letters of agreement, and deliverables on renewal business for the account, i.e. destination expertise and budget development.
- Holds self and others accountable for business results.
- May assist with on boarding of new employees.
OTHER: 15%
- Works on special projects as assigned by the Director or Operations Manager.
- May require travel to destinations worldwide, in support of client site inspections and/or program operations. There is an inherent risk associated with all travel, often as a result of extraordinary circumstances. Therefore, during an emergency, it is your duty to provide the necessary guidance and leadership, and to promote the safety of the client, travel participants and other GBT employees by implementing or supporting prescribed crisis procedures.
- Keep abreast of industry standards and trends related to responsibilities.
Qualifications
- Minimum of five to seven years experience in meeting management/hotel procurement required.
- CVENT experience required.
- Consistent track record to promote change and efficiencies within an organization.
- Must speak English fluently. Oral and written presentation skills required.
- Consistent track record to understand and suggest technology solutions to business partners.
- Ability to travel by airplane, boat, rail and/or car 25-35% of the time.
- Consistent track record in developing budgets and implementing costing strategies.
- Extensive domestic destination knowledge required, international a plus.
- Prior successful experience in developing, managing, and maintaining key client and supplier relationships.
- Prior experience being consultative with clients.
- CMP designation a plus.
- Prior experience in effectively handle multiple projects/demands.
- Solid understanding of program/event management.
- College degree preferred.
- Confirmed skills for technology and/or software solutions and analytical skills required.
Computer Skills
MS EXCEL – INTERMEDIATE – Required MS OUTLOOK ADVANCED – Required MS POWERPOINT – INTERMEDIATE – Required MS WORD – INTERMEDIATE – Required WINDOWS – INTERMEDIATE – RequiredMain Competencies
Ability to Learn and Analyze Adaptability & Resourcefulness Creativity/Innovation Financial Planning/Management Initiative Judgment & Decisiveness Negotiation Oral Communication Oral Presentation Planning & Organizing Process Management/Operation/Control Professional Knowledge Quality-of-Service Orientation Team Orientation/Management Technical Knowledge Tenacity/Resilience Tolerance For Stress Written CommunicationLocation
United States – Virtual Location
The US national annual base salary range for this position is from $46,000 to $93,000. The national range provided includes the base salary that GBT expects to pay for the role. Actual base salary will be based on factors including the scope and complexity of the role and the successful candidate’s relevant experience, skills, knowledge, and work location.
In addition to base salary, this role is eligible for an annual Performance Based Incentive, which rewards participants based on company performance. For information about our comprehensive US benefits programs and eligibility, please review our Benefits-at-a-Glance document.
GBT 2023 Benefits-at-a-Glance
The #TeamGBT Experience
Work and life: Find your happy medium at Amex GBT.
- Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and more.
- Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.
- Develop the skills you want when the time is right for you, with global tuition assistance, access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.
- We strive to champion Diversity, Equity, and Inclusion in every aspect of our business at GBT. You can connect with colleagues through our global Inclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.
- Wellbeing resources to support mental and emotional health for you and your immediate family.
- And much more!
All qualified applicants will receive equal consideration for employment without regard to age, gender identity (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, race, color, religion, creed, national origin, disability, veteran status, citizenship or marital status. It is our policy to maintain an equal-opportunity environment free from intimidation, harassment or bias for our candidates, colleagues, clients and suppliers.
We are committed to providing reasonable accommodation to iniduals with disabilities. Please, let your recruiter know if you need an accommodation at any point during the hiring process. For more details, please consult GBT Recruitment Privacy Statement.
What if I don’t meet every requirement? If you’re passionate about our mission and believe you’d be a phenomenal addition to our team, don’t worry about checking every box;” please apply anyway. You may be exactly the person we’re looking for!
Vehicle Administration Coordinator
locations Remote – USA
time type Full time
job requisition id JR103085
About Fisker Inc.
California-based Fisker Inc. is revolutionizing the automotive industry by developing the most emotionally desirable and eco-friendly electric vehicles on Earth. Passionately driven by a vision of a clean future for all, the company is on a mission to become the No. 1 e-mobility service provider with the world’s most sustainable vehicles. To learn more, visit www.FiskerInc.com – and enjoy exclusive content across Fisker’s social media channels: Facebook, Instagram, Twitter, YouTube and LinkedIn. Download the revolutionary new Fisker mobile app from the App Store or Google Play store.
Role Overview
Fisker is on the lookout for an exceptional Vehicle Administration Coordinator to join our expanding North American team. In this role, you will be the driving force behind supporting the sales and delivery process for Fisker customers and internal stakeholders. Your mission? Ensuring that all essential sales, finance, registration, delivery, and title paperwork and processes are flawlessly completed during the purchase process, all while maintaining impeccable accuracy and customer satisfaction. Collaborating closely with the Title Clerk, you’ll also play a key role in processing DMV title and registration paperwork promptly. Your eagle-eyed attention to detail will verify that all funds are collected and accurately matched, leaving no room for oversight.
Responsibilities
- Be the go-to person for day-to-day vehicle administrative needs for Fisker customers in your assigned sales territory, striving to provide unmatched positive customer experiences.
- Collaborate seamlessly with Sales, Delivery, and Order Operations teams to ensure that all vehicle purchase-related documents are fully completed and accurate prior to delivery.
- Offer operational support for ad-hoc initiatives that crop up in partnership with business associates.
- Cultivate and nurture relationships with both internal and external stakeholders as needed.
- Keep a watchful eye on vehicle order statuses and communicate proactive updates and exceptions to key stakeholders.
- Step in to resolve questions and concerns that pop up during the customer purchase process.
- Support and coordinate the Fisker purchase process, including financing, titling, and registration requisites. Leverage Fisker’s e-signature platform to facilitate seamless delivery.
- Curate and prepare all required documents and confirmations for vehicle payment.
- Keep customers in the loop by providing status updates through the Fisker App throughout the order and purchase lifecycle.
- Engage with key stakeholders for delivery, registrations, and other vehicle-related information.
- Assist in arranging and scheduling Home Delivery of customers’ vehicles when requested.
- When necessary, conduct research, maintain records, and file to recover State and Federal EV incentives on behalf of Fisker.
- Perform any other assigned duties.
Basic Qualifications / Knowledge / Experience
- 3-7 years of hands-on customer service experience.
- A track record of 3-7 years in administrative and/or sales support within a professional office environment.
- High School Diploma is essential; a Bachelor’s degree is preferred.
- Proficiency in office skills, including personal computer use and Microsoft products (Word, Excel, and Outlook), 10-key operation, and familiarity with office equipment. Previous ERP experience is a plus.
- Strong communication skills, both written and verbal.
- An obsession for organization and attention to detail.
- A knack for creative and strategic thinking.
- Demonstrated prowess in problem-solving and research.
- Results-oriented mentality, coupled with an urgency to resolve issues and see projects through to completion.
- The ability to smoothly collaborate with various departments and work styles, coupled with a keen interest in effectively presenting and sharing information across teams.
- A talent for multi-tasking in a fast-paced, high-performance team environment.
- Strong data entry and organizational skills.
Expected Pay Range: $20 to 29 an hour.
Additional compensation: Hourly pay is one part of total compensation which includes bonuses, equity awards as applicable, and benefits. An employee is eligible to participate in Fisker’s equity program, subject to the rules governing such programs.
Benefits: Fisker provides comprehensive medical, prescription, dental, vision, and disability insurance packages for full-time employees, their spouse or domestic partner, and children up to age 26. Coverage is effective on the first day of employment, and Fisker covers most of the premiums for employees.
The pay offered may vary depending on multiple inidualized factors including market location, job-related knowledge, education/training, certifications, key skills, experience, internal peer equity as well as business considerations. Fisker reasonably and in good faith expects to pay for the position within the salary range listed, taking into account the wide variety of factors listed above.
Fisker Inc. is an Equal Opportunity Employer; employment at Fisker Inc. is governed based on merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.
#LI-Remote
#LI-LS1
Executive Assistant
Engineering
Remote, United States
Job ID: R00649
Description
Confluent is pioneering a fundamentally new category of data infrastructure focused on data in motion. Have you ever found a new favorite series on Netflix, picked up groceries curbside at Walmart, or paid for something using Square? That’s the power of data in motion in action—giving organizations instant access to the massive amounts of data that is constantly flowing throughout their business. At Confluent, we’re building the foundational platform for this new paradigm of data infrastructure. Our cloud-native offering is designed to be the intelligent connective tissue enabling real-time data, from multiple sources, to constantly stream across the organization. With Confluent, organizations can create a central nervous system to innovate and win in a digital-first world.
We’re looking for self-motivated team members who crave a challenge and feel energized to roll up their sleeves and help realize Confluent’s enormous potential. Chart your own path and take healthy risks as we solve big problems together. We value having erse teams and want you to grow as we grow—whether you’re just starting out in your career or managing a large team, you’ll be amazed at the magnitude of your impact.
About the Role:
We have an exciting opportunity for an experienced Executive Assistant supporting two Directors in Engineering. You will make impactful contributions to projects that drive business priorities and strengthen team collaboration, keep teams and meetings organized and running smoothly, and support the leadership team.
What You Will Do:
- Attend select internal meetings to capture and distribute notes, key takeaways, action items, and expected deliverables
- Track, follow-up and provide reminders on deadlines and manage up and downstream to ensure project deadlines and deliverables are met
- Prepare presentation materials in Google Suite and other materials as needed for internal and external meetings
- Manage and track complex and active external meetings, including follow-ups, contact info, action items
- Synthesize verbal and written thoughts/notes/requests and other info into notes, action items, deliverables, and either address independently or direct to team members for follow-up
- Collect and prepare information and background materials for use in discussions/meetings
- Assist with ad-hoc tasks and projects and manage and collaborate on projects and priorities across teams and functions
- Assist with event planning and logistics coordination for team meetings, all-hands meetings, town halls, etc
- Act as the central point of contact for coordination of department activities (team meetings, all hands, off-sites, lunches/dinners, team events)
- Prioritize people and situations in need of immediate attention and response to inquiries
- Make occasional domestic and international travel arrangements and process travel expense reports based on direction from the traveler
- Maintain organizational charts and email distribution lists
- Manage expense report coordination and submission
What You Will Bring:
- Bachelor’s degree
- Minimum 5+ years of experience as an executive assistant, specifically looking for people with a background in engineering
- Exceptional interpersonal skills to be able to influentially drive alignment among sakeholders while ensuring execution accountability across teams
- Comfortable working with all US-based time zones, and international time zones as needed
- Action-oriented with a can do attitude willing to do what it takes to get the job done on time and on target
- Extremely detail oriented and enjoy paying close attention to all of the small particulars when working on a task or project
- Are a “natural planner” who can accurately scope out the complexity of projects and tasks, plan “3-steps ahead” and take pride in the organization
- Enjoy anticipating the needs of the team and solving complex administrative and operational issues before they arise
- Enjoy solving puzzles and working on problems of erse scope where both analysis of data and judgment is required
- Communicate effectively using multiple modalities including verbal, written, and presentations in a variety of settings including one-on-one, small and large groups, in-person and online
- Knowledgeable about how engineering organizations work and how to get things done through both formal channels and an informal network
- Comfortable in a fluid, high-growth environment and can effectively cope with change, shifting gears when needed to achieve results
- Keen to learn and do more and believe that no task is too small
Come As You Are
At Confluent, equality is a core tenet of our culture. We are committed to building an inclusive global team that represents a variety of backgrounds, perspectives, beliefs, and experiences. The more erse we are, the richer our community and the broader our impact. Employment decisions are made on the basis of job-related criteria without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other classification protected by applicable law.
At Confluent, we are committed to providing competitive pay and benefits that are in line with industry standards. We analyze and carefully consider several factors when determining compensation, including work history, education, professional experience, and location. This position has an annual estimated salary of $94,300 – $108,500, an annual bonus, and a competitive equity package. The actual pay may vary depending on your skills, qualifications, experience, and work location. In addition, Confluent offers a wide range of employee benefits. To learn more about our benefits click HERE.
Click HERE to review our Candidate Privacy Notice which describes how and when Confluent, Inc., and its group companies, collects, uses, and shares certain personal information of California job applicants and prospective employees.
#LI-Remote
Executive Associate
United States, PIH-US New York, United States Remote, United States
Apply
Description
About PIH-US:
Partners In Health United States (PIH-US) is the U.S. arm of Partners In Health, a nonprofit, social justice organization. We envision a future in which health is a human right, not a privilege in the United States. We seek the transformation of health and social systems so that structures of oppression no longer determine the quality or length of a person’s life.
PIH-US accompanies visionary public health and community partners working to build strong, integrated, community-led health systems across the U.S. PIH-US currently supports local health departments, health providers, elected officials, and community leaders to define clear health and racial equity agendas, and provides technical advising and operational support to deliver on those commitments. Our current focus communities include: Montgomery, Alabama; Chicago, Illinois; Immokalee, Florida; Newark, New Jersey; New Bedford, Massachusetts; North Carolina; and Pima County, Arizona. We capture learnings from across this network to mobilize resources, advance policy change, and lay the groundwork for stronger community health systems nationally.
Position Overview:
The Executive Associate will work in close partnership with the PIH-US Executive Director (ED) and other members of the PIH-US leadership team to execute organizational priorities. The inidual is responsible for providing priority management and oversight of the daily functions of the Executive Director, providing strategic thought partnership, administrative and financial management and strategic support to the ED and leading internal communications and other special projects.
The Executive Associate must exhibit strong judgement, diplomacy, discretion, as well as superb administrative and organizational skills as this inidual will represent the ED and the organization with a erse range of people internally and externally. This role presents an opportunity to work collaboratively across a erse range of people within and outside of the organization and to develop skills in service of building a new program dedicated to advancing health justice in the United States.
Responsibilities:
Strategic support and internal communications (40%)
- Serve as a thought partner to the ED in continually improving daily functions and advancing organizational priorities
- Conduct research, perform benchmarking, analyze data, and make recommendations on advancing PIH-US strategy
- Prepare communications on behalf of the ED and ensure that all materials, presentations, and correspondences of the ED reflect priorities, personal and organizational voice, and key messaging points
- Conduct research and support preparation for external meetings, including tailoring briefs and presentations for erse audiences, and develop and organize talking points and overarching messaging for ED speaking engagements
- Support dissemination of decisions made by ED and leadership team and facilitate implementation of those decisions with appropriate stakeholders across the team
- Manage and continually improve knowledge management within PIH-US; support PIH-US team members in navigating internal resources, knowledge and project management platforms
- Maintain a deep understanding of organizational strategy and priorities and cultivate the ability to communicate them to staff, partners, and stakeholders
Priority and project management (25%)
- Support the ED to maintain strategic focus and operational efficiency, optimize their time based on those priorities given competing requests and demands
- Provide administrative support to the ED, including calendar and task management, meeting coordination and facilitation
- Triage high-level and/or confidential information as needed using inidual discretion and judgment; act as an initial point of contact for the ED
- Lead ongoing coordination of PIH-US all-team, leadership team and cross-site management meetings, including agenda development, meeting minutes, tracking action items and follow-up communication
- Manage travel priorities and logistics for the ED, including accompaniment as needed for high-priority trips and meetings
- Lead programmatic and operational planning for annual PIH-US all-team and leadership team retreats
- Collaborate with PIH-US HR Director to thoughtfully welcome and efficiently onboard new team members and regularly update onboarding materials
- Steward relationships across the organization with tact and diplomacy and use creative problem-solving techniques
Financial and operations management for leadership team (25%)
- Propose the creation of new systems and processes to streamline operations
- Lead financial management for the ED, including reimbursements, receipt management and collection, drafting and submission of corporate credit card statements, invoice management, and approval management
- Collaborate with Director of Finance & Administration to track PIH-US contracting and legal reviews, and ensure timely follow up and communication with consultants and other key vendors
- Support Director of Finance & Administration to ensure timely review and processing of all staff reimbursements and contractor payments
Special projects (10%)
- Manage planning of select strategic initiatives and serve as contributor for tasks or deliverables under ED purview/scope of work
- Oversee select large or cross-functional, team-wide projects or initiatives; bring together important stakeholders and help drive decisions
- Ensure deadlines and milestones are met on target with internal and external stakeholders
- Monitor and track projects and tasks, ensuring attention to time-sensitive issues and longer-term initiatives, providing succinct background information when needed
Qualifications:
- 3-5 years of experience working in fast-paced and dynamic work environment requiring administrative and organizational skills
- Bachelor’s degree or in collaborating across stakeholders, managing competing priorities and meeting deadlines required
- Ability to work independently and take initiative; must be a quick learner, able to manage multiple priorities, meet deadlines, and easily adapt to changing circumstances in a time-sensitive environment
- Superior organizational skills and attention to detail and quality
- Excellent writing and copy-editing skills;
- Ability to effectively work on a team in a complex, fast-paced environment
- Computer skills in word processing, database and spreadsheet programs; proficiency in Microsoft Office applications, particularly PowerPoint
- Exemplary interpersonal skills; ability to collaborate effectively with culturally erse staff across U.S. Coordination Site departments and care delivery and university sites.
- Interest in social justice strongly desirable
- Ability to handle confidential and sensitive information; ability to use sound judgement and strategic thinking in ambiguous contexts with limited information
- Ability to create team and organizational systems to solve recurring problems
- Commitment to mastering a comprehensive understanding of the goals and objectives of PIH-US
Organizational Profile
Partners In Health (PIH) is a non-profit, global health organization that fights social injustice by bringing the benefits of modern medical science first and foremost to the most vulnerable communities around the world. PIH focuses on those who would not otherwise have access to quality health care. PIH partners with the world’s leading academic institutions to create rigorous evidence that shapes more sound and all-inclusive global health policies. PIH also supports local governments’ efforts to build capacity and strengthen national health systems.
As of today, PIH runs programs in 11 countries (Haiti, Kazakhstan, Lesotho, Liberia, Malawi, Mexico, Navajo Nation, Peru, Rwanda, Sierra Leone, United States), where it provides direct care to millions of patients, through public facilities and community engagement.
Partners In Health (PIH) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. It is the policy of PIH not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, creed, disability, sex and gender, sexual orientation, gender identity and/or expression, military or veteran status, or any other characteristic protected under applicable federal, state or local law. PIH works in and with a number of governments in and outside the U.S., and to the extent applicable, this statement is intended to incorporate the prohibition of any unlawful discrimination covered by applicable laws in such countries, states and municipalities.
Partners In Health participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.
Order Fulfillment Coordinator
REMOTE
time type
Full time
The order fulfillment coordinator will strategize and oversee activities related to pre and post order booking process for SnapNrack. Including, providing exceptional customer service by responding promptly to customer’s inquiries and concerns. Support missed shipments and wrongly shipped materials. Effective management of customer relationship inventory database including a complete understanding of the customer’s logistical/supply chain requirements, preferred communication method and resolution of issues.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Supporting SNR’s order management duties, between the sales team and installers/distributors
- Provide updates on all PO shipments, tracking and delivery estimates
- Confirming with warehouse and SRM warehousing/distribution that the correct order was shipped in correct quantities
- Quality checking in person and digitally every shipment
- Serves as an escalation point for Sales, Customer Service, Warehouse, Transportation and Supply Chain teams to help drive an outstanding customer experience
- Performs Quality Assurance (QA) testing of Customer Service team to ensure processes are followed for business compliance and provide recommendations to resolve discrepancies
- Provides manager support by monitoring all Customer Service queues to ensure customer SLA’s are being met
- Assists Specialists and Associates with backlog as needed and completes special projects outside of day to day
- Serves as the focal point for special pilots, projects or initiatives where order management expertise is required
- Liaising with vendors to ensure timely delivery of goods.
- Examining issues or orders for inconsistencies, such as mischarges.
- Meeting and collaborating with management to assess reliability of suppliers and vendors, and to identify solutions for ongoing problems.
- Performing clerical duties, and maintaining accurate records and files of activities.
- Following established guidelines, instructions, policies, and procedures.
REQUIREMENTS (EDUCATION, EXPERIENCE, CERTIFICATIONS, AND OTHER SKILLS)
- High school diploma, GED, or suitable equivalent.
- 5+ years of work experience in a similar role.
- Proficient understanding of materials and services procurement.
- Excellent computer skills.
- Proficient with Microsoft Office Word and Excel.
- Outstanding communication skills, both verbal and written.
- Proficient people skills.
- Demonstrated analytical, problem-solving, organizational and time-management skills.
- Ability to comply with company policies and procedures.
Starting salary/wage for this opportunity:
$66,661.00 to $83,353.00
Other rewards may include annual bonus eligibility, which is based on company and inidual performance, short and long term incentives, and program-specific awards. Sunrun provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and paid time off (PTO). A candidate’s salary history will not be used in compensation decisions.
Virtual Paralegal Assistant
FREELANCE | BACK OFFICE BETTIES |
REMOTE JOB
Job Information
Title Virtual Assistant
Industry Legal
Work Experience 1-3 years
Salary $20 per hour
Job Description
This is a remote position.
This is a 1099 position. You will NOT be W2.
You must reside in the United States to apply.
We are on the search for a strong communicating, tech savvy, multi-tasking, self-starting wizard who is service-oriented to fill the position of Virtual Paralegal. Our ideal candidate will thrive working from home, have a high attention to detail, be extremely organized, learn new systems quickly, and have exceptional time management. If this sounds like you, keep on reading!
We are a boutique Virtual Paralegal Service for law firms in the United States and Canada. We’re excited to offer this service to our clients, and to go above and beyond for them, providing an exceptional level of professionalism and customer service. Our Virtual Paralegals will be assigned to specific clients desiring our virtual assistant service, and the Virtual Paralegal will be their right-hand man or lady!Some clients are looking for minimal hours per week and some are looking for a full-time Virtual Paralegal. You could have one client or multiple, depending on your availability. This is an incredible flex-schedule opportunity, and it’s the perfect career for an administrative rock star! Paralegal or legal experience is required.
What does a day in the life of virtual assistant look like? Well, in short, never the same! As a Virtual Paralegal, you wear many different hats which makes everyday new and exciting!
Some responsibilities include:
- Email and calendar management
- Client management
- Document management
- Intake coordinator
- Billing support
- Research & introductions with referral partners
- Tech support tickets
- Running Chatbot
- Personal assistant (scheduling appointments, coordinating travel arrangements, etc.)
Core Values:
- Do the right thing, even when it’s hard: Never take a shortcut, because it’s more convenient for you. Take the long road when it’s best for the client, the team, or the company. Act with integrity, especially when no one is looking. Do whatever it takes to turnaround a bad situation.
- Figure it out and get it done: Ideas deserve praise, execution is worthy of worship. Exhaust all resources. Identify. Research.
- Be a goal digger: Achieve the extraordinary. Bring your A-game. Exceed expectations.
- Focus on the good of the whole: It’s not about who is right; it’s about what is right. Community (teamwork + clients) before self. Teamwork makes all of our dreams work.
- Own the outcome, no excuses: If you want something, be proactive and go after it. Ask “How do I get there?” instead of complaining about being there. Foster a culture of candor and accountability.
- ABC, Always Be Curious: Have a thirst for learning. Practice a growth mindset. Continuously explore new and better ways.
Requirements
- You MUST complete our survey.
- This is a 1099 position. You will NOT be W2. You must reside in the United States to apply.
- Bilingual preferred, but not required (English & Spanish)
- Paralegal or legal experience is required
- Availability during regular business hours
- Customer service experience required
- 2-years of administrative experience required
- It is your responsibility to obtain your own computer and equipment.
- Exceptional language skills – verbal and written
- Quiet home office space available if calls to clients are requested
- Internet speeds of 75+ MBPS (visit Fast.com to check. CenturyLink is a banned ISP due to the unreliability of their network)
- A wired Ethernet connection. Wifi is a security risk and can also cause a spotty connection.
Benefits
Get ready, this is the best part….
- No work on the weekends. We are only open Monday through Friday.
- Work from home – ALWAYS!
- You make your own schedule!
- You decide if the clients are a great fit for YOU!
- Decide your own availability! We hire part-time and full-time Virtual Paralegals
- Paid training
- Bonusly: A peer-to-peer recognition software to cash in points for gift cards and prizes
- Virtual Team Gatherings: We gather either monthly or bimonthly for a fun team event. Past examples include a taco cooking class, a virtual costume party with trivia and prizes and a tour of a farm in Australia.