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HR Administrator (Part Time)
Remote, United States
Hudson Global Scholars is an online education services provider to private schools and families. We partner with schools to go online safely and efficiently. We enable schools to use their own resources and staff, backed by HGS expertise, faculty, curriculum, and technology. We present a flexible program that meets the changing needs of schools now and in the future. HGS operates a variety of accredited online schools that provide partners and families with compatible education, affiliation, and articulation.
Position Overview/Summary
To provide the best U.S. education to our school partners and students around the globe through the combination of best-in-class curriculum, highly qualified instructors, and personalized learning experiences. Students who successfully complete the program will receive a U.S. high school diploma and be prepared to enter top universities.
The Part-Time HR Administrator is an experienced support resource who is both proactive and detail-oriented. This person is responsible for most of our back office HR tasks and keeps the HR Team organized. This is a remote contractor position and most of the responsibilities are able to be completed asynchronously when convenient for the HR Administrator. There are times when this person will be required to attend online meetings and phone calls, but not on a regular basis.
Responsibilities
- Ensure smooth communication with employees and timely resolution to their questions by answering them in an accurate, timely and kind manner, either via email or phone
- Assist with Paycom access issues such as resetting passwords, security questions and how to access employee self-service
- Update org charts on a regular basis
- Help to coordinate the development or new or revised company policies and responsible for tracking and making edits to our Employee Handbook
- Coordinate intranet changes with HR, Marketing and other departments
- Assist in organizing and holding All-Hands and other company meetings/zooms
- Coordinate manager notices such as employee birthdays, company anniversaries, etc.
- Send out sympathy or congratulatory cards and gifts for employees
- Assist in updating distribution lists for both employees and contractors
- Set up and maintain employee files
- Monitor and maintain HR inbox and distribute emails as needed to appropriate HR Team member
- Responsible for conducting HR onboarding following acceptance of verbal offer for PT Teachers
- Serve as an administrator for Paycom and update the system as needed, including utilizing the system for requests and reports as well as to assist employees
- Complete employment verifications and assist with unemployment claims as needed
- Track company equipment and coordinate the return of company laptops
- Manage job description creation and maintenance including formatting, content, final approvals and storage/filing
- Manage Paycom training for all employees
- Assist with employee business card approvals
Qualifications and Requirements
- Minimum of two years of proven experience in an HR support role required
- Associate’s degree from an accredited US university required
- Any certification in HR is a plus
- Experience working within a HRIS and ideally Paycom
Desired Attributes
- Ability to learn new tasks and processes quickly and thoroughly
- Strong attention to detail and the ability to prioritize
- Empathetic and an ethical decision-maker
- Ability to keep sensitive information confidential at all times
- Dependable and organized
- Time management skill to multitask and meet deadlines
- Possess initiative to start and complete tasks and projects
- Confident enough to suggest changes when s/he sees their value
- Strong written and verbal communication skills via email, phone or video
- Possess a friendly and helpful demeanor with interpersonal skills necessary to work cooperatively and effectively with iniduals and groups across departments and organizational levels
- High level of comfort with technology; skilled at developing and presenting content, using email and the internet, analyzing data, hosting virtual sessions, use of online learning tools and platforms
Hudson Global Scholars is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Hudson Global Scholars is committed to the full inclusion of all qualified iniduals. As part of this commitment, Hudson Global Scholars will ensure that persons with disabilities are provided reasonable accommodations.