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dministrative Coordinator, Medical Intelligence

SENIOR EXECUTIVE ADMINISTRATIVE ASSISTANT

Remote US

Contracted

Experienced

VIRTUAL SENIOR EXECUTIVE ADMINISTRATIVE ASSISTANT – CONTRACT/REMOTE

VaVa Virtual Assistants is a remote company based out of Atlanta, Georgia. We help businesses thrive by connecting them with one of our virtual professionals for specialized support across various industries. While our team is remote, we enjoy getting to know one another through daily conversation, project collaboration, and all-company virtual gatherings.

We are looking for a skilled Senior Executive Administrative Assistant who is capable of managing the account and client relationship. You will be responsible for running remote back office support seamlessly and efficiently to ensure client satisfaction. To succeed in this role, you must be self-motivated, self-disciplined, and demonstrate a level of expertise that qualifies you to be a trusted advisor to our clients.

In addition to having the opportunity to work with our clients, you will be connected to the rest of our VaVa Team. This community is made up of kind, talented, and driven contractors that truly want to see one another succeed. You will be included in regular calls with clients and other contractors, and have the opportunity to reflect our companys mission, vision, and values.

Please look closely at the requirements and qualifications listed below as these are what will lead to success in this role. We sincerely appreciate your interest in joining our team!

EXPECTATIONS

Represent VaVa Virtual Assistants in a Positive & Professional Manner

Demonstrate an exceptional work ethic and a positive attitude in all interactions
Ensure all communication reflects the companys values and level of professionalism
Embrace VaVa values, standards, and contribute to a thriving company culture

Take Ownership of Client Satisfaction

Lead and manage client accounts and interactions
Understand and anticipate client needs while also communicating progress and updates
Address challenges and problem solve without compromising quality of service
Demonstrate a commitment to excellence in high-quality work and attention to detail
Awareness of and adherence to engagement hours, and opportunities or needs to adjust hours for service

Operational Responsibilities:

Provide high-quality administrative support to clients, and occasionally collaborate with fellow VaVa team members as an opportunity for growth and to increase level of service
Effectively manage tasks, projects, and deadlines to always meet client expectations
Maintain open communication with the client, external stakeholders, and the VaVa team
Provide the utmost care with keeping sensitive and confidential information private and secure at all times

RESPONSIBILITIES

Maintain an empty inbox, automate email processes, and integrate program tools
Manage complex calendars, coordinate schedules, and ensure seamless communication
Assume a leadership role within the organization and provide direction to the team
Oversee project members, timelines, and goals, and allocate resources effectively
Plan for long-term success by aligning business objectives with project goals
Demonstrate flexibility and adaptability by adjusting to changing needs and priorities
Ability to address complex issues and diffuse crisis situations with clear decision making
Gather, analyze, and provide information that can be used to make strategic decisions
Demonstrate expertise and in depth understanding of company operations and budgets
Serve as a trusted liaison between senior-level executives and external stakeholders
Well-versed in advance office, scheduling, database, and industry-specific software
Handle other administrative support tasks as requested

GENERAL QUALIFICATIONS

Must reside and be authorized to work in the United States
At least 5 years of the demonstrated experience outlined above
At least 5 years of experience working full-time in a virtual role
Available at least 20 hours per week to support high-touch, deliverable-focused clients.

TECHNICAL QUALIFICATIONS

Knowledge of various scheduling, project management, and CRM technologies to manage and make helpful recommendations to clients.
Experience and confidence in coordinating large-scale webinars including scheduling, facilitating, overseeing breakout rooms, and troubleshooting technical issues.
Experience making travel arrangements and handling last minute changes.
Experience with high-volume email inboxes and calendar management.
Experience and comfortability with a range of technology such as Google Suite, Microsoft Office, Calendly, Slack, and Project Management Tools.

Sun Life Financial Remote.co5 days ago

Apply Now5 days ago

location: remoteus

Administrative Coordinator, Medical Intelligence

locations

U.S. Employees (Remote)

Baltimore, Maryland

Hartford, Connecticut

Portland, ME

U.S. Telecommuters

time type

Full time

job requisition id

JR00095208

You are as unique as your background, experience and point of view. Here, youll be encouraged, empowered and challenged to be your best self. You’ll work with dynamic colleagues – experts in their fields – who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you’ll have new and exciting opportunities to make life brighter for our Clients – who are at the heart of everything we do. Discover how you can make a difference in the lives of iniduals, families and communities around the world.

Job Description:

At Sun Life, we look for optimistic people who want to make life brighter for ourClients.We understand the value of erse cultures, perspectives, and identities, and want you to bring your full and authentic self to work.Every day,youll be empowered and challengedbyworking withdynamic colleaguesto find new and innovative ways to make Sun Life the best benefits company in America.

The opportunity: The Administrative Coordinator, Medical Intelligence is responsible to support the Senior Medical Intelligence Representative in a team-based workflow to identify and profile physicians and providers based on specific clinical needs and patient preferences, and to create a valuable deliverable for a variety of Group clients. As an Administrative Coordinator, your role is to perform historic medical intelligence searches of our research databases, execute the research call list that is provided by Senior Medical Intelligence Representatives, develop formatted deliverables, and complete relevant special projects assigned from the Team Leads of the Medical Intelligence department.

How you will contribute:

Conduct research on top physicians and providers by utilizing erse and authoritative sources
Collaborate with the research team to creatively and strategically solve customer requests
Perform interviews with physician offices to confirm specialties and expertise
Obtain key information that will be used to prepare written reports for clients
Assist Team Leads with special research or administrative projects

What you will bring with you:

Ability to work with a erse range of people
Associates Degree preferred
Experience in medical research or the medical field preferred
Exceptional internet researching skills
Excellent verbal and written communication skills
Strong PC skills; MS Office and Internet research experience required
Demonstrated ability to work well in a deadline driven environment
Ability to think quickly and respond to urgent requests and changing circumstances
Professional telephone etiquette and skills required

Do you see yourself in this role even if you havent checked all the boxes above? We welcome all talented candidates and are committed to a culture that represents ersity in all forms. If you think you might thrive in this setting, we would love to hear from you.

Not ready to apply yet but want to stay in touch? Join our talent community to stay connected until the time is right for you!

Life is brighter when you work at Sun Life

Excellent benefits and wellness programs to support the three pillars of your well-being mental, physical and financial including generous vacation and sick time, market-leading paid family, parental and adoption leave, a partially-paid sabbatical program, medical plans, company paid life and AD&D insurance as well as disability programs and more
Retirement and Stock Purchase programs to help build and enhance your future financial security including a 401(k) plan with an employer-paid match as well as an employer-funded retirement account
A flexible work environment with a friendly, caring, collaborative and inclusive culture
Great Place to Work Certified in Canada and the U.S.
Named as a Top 10 employer by the Boston Globe’s Top Places to Work two years running

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are a California resident, the salary range for this position is:

Southern region: $41,700-$56,300 annually
Central region: $43,900-$59,300 annually
Northern region: $47,000-$63,500 annually

If you are a Colorado resident, the salary range for this position is $39,700-$53,600 annually.

If you are a New York resident, the salary range for this position is $47,000-$63,500 annually.

If you are Washington resident, the salary range for this position is $43,900-$59,300 annually.

We consider various factors in determining actual pay including your skills, qualifications, and experience. In addition to salary, this position is eligible for incentive awards based on inidual and business performance as well as a broad range of competitive benefits.

Sun Life Financial is a leading provider of group insurance benefits in the U.S., helping people protect what they love about their lives. More than just a name, Sun Life symbolizes our brand promise of making life brighter -for our customers, partners, and communities. Join our talented, erse workforce and launch a rewarding career. Visit us at www.sunlife.com/us to learn more.

At Sun Life we strive to create a flexible work environment where our employees are empowered to do their best work. Several flexible work options are available and can be discussed throughout the selection process depending on the role requirements and inidual needs.

#LI-remote

Our Affirmative Action Program affirms our commitment to make reasonable accommodation to the known physical or mental limitation of otherwise-qualified iniduals with disabilities or special disabled veterans, unless the accommodation would impose an undue hardship on the operation of our business. Please email [email protected] to request an accommodation.

For applicants residing in California, please read our employee California Privacy Policy and Notice.

Job Category:

Administrative Services

Biodynamic Demeter Alliance Remote.co6 days ago

Apply Now6 days ago

location: remoteus

Executive Assistant - 100%Remote

TITLE: Administrative Assistant

BASIS: Part-time Employee

HOURS: 20 hours per week

LOCATION: Fully Remote (USA)

RATE: $21 – $25 commensurate with experience and qualifications.

BENEFITS: Health Stipend ($200/month), Phone/Internet Reimbursement ($25/month),

Unlimited PTO, Enrollment in Retirement Plan.

TIME COMMITMENT

Part Time Schedule

Description

We are seeking an organized, enthusiastic, and collaborative Administrative Assistant to join the Education and Community Building team of the Biodynamic Demeter Alliance, formerly known as the Biodynamic Association. This is a part-time, fully remote position. The applicant would ideally have their own computer, cellphone, and high-speed internet. Limited remote office setup funds are available upon request.

Duties:

Enhance the effectiveness of biodynamic education and community building by providing excellent administrative support

Monitoring Alliance email inboxes and communicating with members and donors
Managing general inquiry phone extensions and email addresses, responding to messages, and forwarding to other roles for response when needed
Co-creating event postings, blogs, pages, and communications for Alliance websites and social media
Organizing and facilitating cleanup of Cloud storage and shared documents
Creating, updating, processing, and reporting on information in CRM database for membership services, thank you letters, and other development and fundraising tasks
Creating and updating graphics for use in company communications on Canva and Adobe products
Assisting with scheduling meetings and making travel arrangements
Planning and managing logistics for events such as a staff/board retreat
Various typical remote office management tasks

Fundraising and Development Assistant

Support fundraising and development for biodynamic education and community building

Supporting preparation of grant proposals and grant reports
Monitoring grant proposal deadlines and grant report due dates
Supporting on overseeing grant-related finances, including allocation of staff hours according to grant requirements and ensuring that grant funding is spent according to budgets
Supporting sponsorship relationships

Conference Assistant

Support planning, logistics, and implementation of the online biodynamic conference

Support activities related to the planning and launching of the 2024 Biodynamic Online Conference
Creating organizational documents, calendars, and lists for speakers and events for use on conference webpages
Assisting with creation and upkeep of registration documentation, tracking, and reporting, and alerting the Registrar when changes may be needed
Processing online, phone, and mailed registrations.
Checking the registrar@ email box regularly, responding to inquiries as appropriate, and forwarding inquiries to other staff as needed

PREFERRED CAPACITIES AND EXPERIENCE

Ability to self-manage and self-motivate in a fully remote work environment, working both independently and as part of a remote team spread across many time zones.
Fluency in Zoom and Google Suite/Workspace (Gmail, Drive, Docs, Sheets, Slides)
Excellent written and verbal communication skills.
Emotional maturity, interpersonal skills, and warm disposition.
Comfortable with technology and interested in engaging with and learning about different technological platforms and apps.
Able to manage multiple projects simultaneously in an organized, efficient, and resourceful manner.
Strong capacity for prioritization, diligence, and follow-through in completing tasks.
Willingness to take on challenges with an interest in growing and learning; open to feedback and conversation for improvement.
Open to and interested in a non-material, spiritual worldview.
Flexible and adaptable to shifting needs and workflow, integrating new elements as they arise.
Knowledge of justice, equity, ersity, and inclusion principles and willingness to continually explore new perspectives.
Able to work collaboratively with people from erse backgrounds in terms of race,ethnicity, gender, sexual orientation, class, religion, and spirituality.
Knowledge of, or experience with, biodynamics and/or organic and regenerative agriculture is a plus.
Written and/or spoken Spanish language fluency is a plus.

ClearCaptions Remote.co8 days ago

Apply Now8 days ago

location: remoteus

Administrative Assistant 2 (75% FTE, Remote Opportunity)

Executive Assistant – 100%Remote

United States

Whoweare:

Since our founding in 2011, our mission has been to improve the lives of seniors and their caregivers. We are deeply passionate about communication and committed to becoming the foremost provider of services and solutions that enable seniors to lead more meaningful and independent lives. We also understand the power of connection and the profound impact it has on the lives of iniduals who are hard-of-hearing. By utilizing enhanced automatic speech recognition, human captioning, and innovative product development, we deliver easy-to-use, cutting-edge technology to our primarily senior customer base. Our near real-time phone captioning technology allows iniduals with hearing loss to see what callers are saying, enabling them to regain their connection to the world.

ClearCaptions is a Federal Communications Commission (FCC)-certified telephone captioning provider, adhering to the highest industry standards of privacy, security, and professionalism. We recognize the importance of maintaining the trust and confidence of our customers, and we continually strive to exceed their expectations.

Position Summary:

The Executive Assistant plays a crucial role in supporting the efficient functioning of Vice Presidents within the organization. All tasks require high professionalism in dealings with all levels of executives, management, staff, business partners and visitors. The successful Executive Assistant will be a highly organized, detail-oriented inidual with exceptional communication skills and the ability to handle a wide range of administrative and executive support tasks, capable of handling shifting priorities with short notice.

This position is based out of a home office and reports to the Executive Administration Manager.

What you will do:

Calendar Management: Efficiently manage complex calendars, including scheduling meetings, appointments, and conference calls, while prioritizing conflicting demands and ensuring the Vice Presidents are well-prepared for all engagements.
Travel Arrangements: Coordinate all aspects of domestic travel, including flights, accommodations, ground transportation and dining as needed, ensuring seamless travel experiences.
Communication Management: Handle emails and correspondence on behalf of the Vice Presidents, responding promptly when appropriate and drafting responses for review when necessary.
Meeting Coordination: Organize and coordinate meetings, conferences, and events, including arranging venues, catering, audiovisual equipment, and necessary materials, and taking meeting minutes when required.
Relationship Management: Build and maintain positive relationships with internal and external stakeholders, including executives, clients, partners, and vendors, always representing the Vice Presidents professionally.
Expense Management: Process expense reports and invoices accurately and in a timely manner and ensuring compliance with company policies.
Project Support: Provide administrative support for special projects and initiatives led by the Vice Presidents, including research, data analysis, and coordination with cross-functional teams.
Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism, always maintaining a high level of integrity.
Other duties upon request as business needs arise.

Qualifications:

High School Diploma or equivalent (GED). Continuing education preferred.
3+ years experience as an executive assistant or similar role supporting senior executives or vice presidents; experience in a remote work environment preferred.
Familiarity with expense & travel systems; Concur preferred.
Exceptional organizational and time management skills, ability to multitask and prioritize effectively with demanding timeframes in a fast-paced environment.
Excellent interpersonal and communication skills, both written and verbal, with a high level of professionalism and diplomacy.
Strong attention to detail, accuracy, problem-solving skills with a commitment to delivering high-quality work.
Customer-centric with a sense of urgency.
Ability to anticipate needs, exercise sound judgment, and work independently with minimal supervision.
Flexibility and adaptability to changing priorities and deadlines.
Positive attitude, proactive approach, and willingness to go above and beyond to support the success of the Vice Presidents and the organization.
Ability to work collaboratively with colleagues and staff to create a high-quality, results-driven, team- oriented environment.
Demonstrated ability to use discretion, make sound decisions, and maintain confidentiality.
Proficient in MS Office including Excel and PowerPoint, advanced skills in Outlook (e.g., Inbox/Calendar management), familiar with modern communication tools for virtual teams (e.g., MS Teams, Slack).

Physical Demands:

Employees may experience the following physical demands for extended periods of time:

Standing and walking (5-10%)
Typing (70-90%)
Viewing computer monitor, tablet, and cell phone requiring close vision (70-90%)

Work Environment:

Work environment is primarily indoors at home. Occasional travel may require overnight travel and involve exposure to all types of weather and temperature conditions and exposure to hazardous driving and traffic conditions.

Compensation:

$25 – $30/hour with consideration to experience and geographical location. Please see www.clearcaptions.com/careers for an overview of our generous benefits program

Stanford Medicine Remote.co9 days ago

Apply Now9 days ago

californialocation: remoteus stanford

Board & Philanthropy Administrative Assistant

Administrative Assistant 2 (75% FTE, Remote Opportunity)

School of Medicine, Stanford, California, United States

SCHEDULE Part-time
JOB CODE 4097
EMPLOYEE STAT USRegular
GRADE E
REQUISITION ID 102946
WORK ARRANGEMENT Remote Eligible

The Division of Child & Adolescent Psychiatry and Child Development in the Department of Psychiatry and Behavioral Sciences is an integral part of one of the preeminent child and adolescent mental health treatment consortiums in the country, which includes Lucile Packard Childrens Hospital at Stanford, Stanford Childrens Health, Stanford Hospital & Clinics, and Stanford University School of Medicine.

The Child and Adolescent Psychiatry Division of the Department of Psychiatry & Behavioral Sciences at Stanford Universitys School of Medicine is seeking a highly qualified, enthusiastic and motivated Administrative Associate 2 at 75% FTE to provide administrative support for faculty members with limited supervision. The Administrative Associate 2 will also provide backup support for senior administrative associates and their responsibilities in the department as needed as well as advising faculty and staff regarding various Stanford financial policies, processing routine financial transactions, helping organize ision events and maintaining department websites.

We are searching for candidates who enjoy a friendly, collaborative work environment with erse responsibilities and problems to solve. This is a busy position at times requiring a high level of professionalism, productivity, accuracy, organization, multi-tasking, flexibility, independence, sound judgment, and decision-making. An ideal candidate would be a dependable self-starter and exhibit excellent time management skills, communication skills (both oral and written), the ability to set priorities, extreme attention to detail with follow-through, tact, sensitivity to confidential information, positive attitude, and a passion for working with and supporting faculty.

Duties include:

Respond to inquiries,and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
Maintain approved content on websites.
May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.
ay guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

DESIRED QUALIFICATIONS:

Proficiency in content management systems (e.g. AEM, Website management systems)
Experience with expense requests and Stanford Fingate desirable
Strong organizational skills and attention to detail.
Prior experience arranging travel (flights, hotels, car reservations)
Familiarity with RedCap
Experience with Microsoft/Windows operating systems, familiarity with Microsoft Word, Microsoft Excel, Adobe Acrobat, and experienced in the use of either Internet Explorer or Mozilla Firefox browser. Working knowledge of email client software such as Microsoft Outlook.
Ability to work with strict deadlines
Ability to work independently and prioritize activities after receiving general guidance
Accuracy in grammar and spelling very important.
Bachelors degree preferred

EDUCATION & EXPERIENCE (REQUIRED):

High school diploma and three years of administrative experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

Proficient computer skills and demonstrated experience with office software and email applications.

Demonstrated success in following through and completing routine tasks.

Strong organizational skills and attention to detail.

Strong verbal and written communication skills.

Excellent customer service and interpersonal skills.

Ability to prioritize and multi-task.

PHYSICAL REQUIREMENTS*:

Constantly perform desk-based computer tasks.

Frequently sitting.

Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.

Rarely twist/bend/stoop/squat, kneel/crawl.

*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate. The expected pay range for this position is $25.00 to $29.81 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanfords extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

* – Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Island Conservation Remote.co10 days ago

Apply Now10 days ago

location: remoteus

Internal Communications Coordinator

Board & Philanthropy Administrative Assistant

Position Title:Board & Philanthropy Administrative Assistant

Employment Type:Full time, four-day work week, two-year assignment with possible extension

Location:Remote, US-Basedpreferably based close to international airports and in a region with concentrated board cohorts (i.e. NYC/Northeast; SF Bay Area, Seattle)

Salary Range:$50,000-$74,000 based on experience and location

Position Overview

Island Conservation seeks a Board & Philanthropy Administrative Assistant with experience supporting executive and volunteer leaders, planning, supporting, and executing board of directors and donor meetings, trips, and events. Reporting to the Senior Major Gifts Officer, this person is an integral part of ICs Philanthropy team and provides an essential link between ICs staff and board.

Responsibilities:

40 %Duty: Board of Directors Administration and SupportTasks Include:Plan, schedule, and administer logistics for all board and committee meetings.Support staff in development of board and committee meeting agendas, briefing materials, board books, and minutes; coordinate advancement of action items.Support CEO and other staff in their cultivation and stewardship of all board philanthropists and members.Maintain donor records in Salesforce and comply with record keeping standards/protocols.Support recruitment and onboarding of new board and advisory council members.

40 %Duty: Donor meetings, events, and trips support.Tasks Include:Help plan, schedule, execute, and support donor cultivation/stewardship meetings, events, and trips with staff leadership, fundraisers, and board/advisory council ambassadors.

20 %Duty: Other duties as assignedTasks Include (Not Limited To):Donor discovery and lead prospecting Work with the Philanthropy & Salesforce Administrator, IOCC and marketing staff to qualify or disqualify Major Donor Prospects and Planned Giving Prospects. This will include identification, research, initial outreach, etc.Explore tools to enhance our pipeline development including best practices for WealthEngine, potential WE alternatives such as LexisNexis, capturing new leads using marketing tools such as Feathr, and other forms of research.Maintaining impeccable Salesforce records and maintaining compliance with all relevant administrative tools.

Benefits

This is a full-time exempt position with a competitive salary and a full benefits package, including a four-day work week. Island Conservation offers a flexible work schedule with a remote home office.

Requirements

This position requires approximately 4-8 work trips per year (domestic and international). Trips will regularly be 2 to 5 nights in duration.
Must possess or be able to acquire by position start time a valid passport and a valid drivers license.
The Board & Philanthropy Administrative Assistant will carry up to 20lbs as needed and set up teleconference systems for meetings and projection systems for presentations.
Must be able to adapt working hours to overlap regularly with staff in all relevant time zones (i.e., America/Pacific, America/Mountain, America/Puerto Rico, U.S./Hawaii, Pacific/Palau, Pacific/Auckland, Chile/Continental).

Required Qualifications

Associates degree or work experience equivalent
Excellent attention to detail.
At least two years professional experience demonstrating skills and ability to execute responsibilities outlined above.
Active listening and communication skills including writing, editing, speaking, presenting, and persuasion skills (English).
Demonstrated aptitude in Microsoft office suite and Outlook.
Experience with or a willingness to learn Adobe Acrobat, Salesforce (or similar CRM), WealthEngine (or similar research software), and Canva.
Fluent/ Bilingual Proficiency in English Language(oral, written, and comprehension skills).
Alignment with Island Conservations core values and commitment to Diversity, Equity and Inclusion.

Desired Qualifications

Bachelors degree
Five years experience demonstrating skills and ability to execute responsibilities outlined above in a primarily remote, global environment.
Excellent relationship-building and customer service skills.
Fluent / Bilingual Proficiency in Spanish or French (written, and comprehension skills) is desired.

Consensys Remote.co10 days ago

Apply Now10 days ago

location: remotework from anywhere

Internal Communications Coordinator

APAC – Remote, CANADA – Remote, EMEA – Remote, GLOBAL – Remote, LATAM – Remote, UNITED STATES – Remote

Full-time

Apply

Our mission is to unlock the collaborative power of communities by making Web3 universally easy to use, access, and build on.

Working with Consensys puts you at the forefront of an evolving paradigm, transforming our society for the better. We fundamentally believe blockchain is the next generation of technology that can lay the foundation for a more just and equitable society.

Blockchain tech is just over 10 years old. Ethereum itself is still a toddler and were far from reaching our full potential. Youll get to work on the tools, infrastructure, and apps that scale these platforms to billions of users.

Youll be constantly exposed to new concepts, ideas, and frameworks from your peers, and as you work on different projects challenging you to stay at the top of your game. Youll join a network of entrepreneurs and technologists that reaches the edge of our ecosystem. Consensys alumni have moved on to become tech entrepreneurs, CEOs, and team leads at tech companies.

About Programmes and Internal Communications

The Programmes and Internal Communications team sits within People and Talent. People and Talent support the members of our Consensys community. We strive to be the destination employer of choice for our ecosystem. That goal is embedded in all the work we do to attract, retain, and support our amazing talent. By joining our team, youll be working with a erse group of incredible iniduals who put people first and are designing and building the workplace of the future.

What youll do

Were looking for an Internal Communications Coordinator to join our People & Talent Programmes team to help support our Internal Communications function here at Consensys.

If you are a positive, self-motivated, proactive, and highly-organized person who is excited to enhance employee engagement through creating content, supporting our company intranet, and managing our internal communications processes, then this role is for you.

You are someone who thinks creatively, has strong writing skills, is detail-oriented, and has a natural creative spark for creating content across various mediums like video, social, and written.

This role is perfect for a recent graduate or someone with a couple of years of experience in a communications function who is passionate about content creation and the web3 ecosystem and is interested in gaining experience from one of the most established companies within the blockchain ecosystem.

Coordinating the maintenance of our company-wide intranet platform, ensuring content is kept up to date and new content/features are consistently being added.
Demonstrated interest and involvement in the web3 ecosystem.
Manage the Consensys internal calendar coordinating with People & Talent, Marketing, and other business units to include relevant internal and external events.
Manage the weekly newsletter coordinating updates and sending out to the company.
Develop engaging content to share across multiple channels to inspire, educate, and inform our global remote workforce – video, social, and written content.
Coordinate monthly Town Halls and other company-wide internal meetings; this includes sourcing agenda items, compiling materials, facilitating prep meetings, sourcing feedback to continuously improve, and supporting hosting.
Edit community-generated content for the intranet in adherence to Consensyss voice and tone.
Run monthly metrics reports so that we can measure the success of our work.
Assist in the planning, coordination and execution of internal employee events as needed and appropriate.
Coordinate erse groups across several teams and timezones.

Would be great if you brought this to the role

Outstanding written and verbal communication skills
Excellent program planning and implementation skills
Excellent presentation skills
Creative approach and willingness to think outside the box when engaging our global, remote-first workforce
Sensitivity to our global culture and focus on amplifying Diversity, Equity, and Inclusion (DEI) efforts throughout all communications
Phenomenal organizational skills and strong attention to detail
Ability to manage multiple projects simultaneously and consistently deliver high quality outputs
Highly motivated and collaborative
Ability to communicate effectively in small and large groups
Self-motivated, proactive and able to work independently with minimal supervision
Willingness to build relationships and collaborate across our broader company
Strong team player
Creative thinker
Highly proficient with Google Suite
Understanding and use of social media platforms, canva design software and video editing tools

Don’t meet all the requirements? Don’t sweat it. Were passionate about building a erse team of humans and as such, if you think you’ve got what it takes for our chaotic-but-fun, remote-friendly, start-up environmentapply anyway, detailing your relevant transferable skills in your cover letter. While we have a pretty good idea of what we need, we’re ready for you to challenge our thinking on who needs to be in this role.

Consensys is an equal opportunity employer. We encourage people from all backgrounds to apply. We are committed to ensuring that our technology is made available and accessible to everyone. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. Consensys is aware of fraudulent recruitment practices and we encourage all applicants to review our best practices to protect yourself which can be found (https://consensys.io/careers/best-practices-to-avoid-recruitment-fraud/).

Teachmeet Executive

Twinkl Remote.co11 days ago

Apply Now11 days ago

location: remote united kingdom

Operations Support Specialist

Title: Teachmeet Executive

JobDescription:

Location: UK Remote

Salary: 23,000

Contract: Full-time, permanent

Line Manager: Matthew Roe

Recruiter:Claire Bonnett

As a TeachMeet Executive working within the Twinkl CPD team, this role will give you the opportunity to become responsible for liaising with all products and segments within Twinkl England (and in time Twinkl International), running logistical support both before, during and after each Twinkl TeachMeet (please note some TeachMeets will be outside of normal working hours). Youll be supporting the CPD team through the challenge of liaising with both internal teams and external bodies to ensure a smooth running of the TeachMeet as well as resource creation data analysis.

Role Responsibilities:

Internal logistical operations including taking responsibility for parts of the TeachMeet Jira board
Organising Teachmeets on the TM site, Eventbrite and other suitable sites
Supporting teams with presentations
Running live TeachMeets – these may be out of normal office hours and time can be taken back in lieu
Writing and editing written and video resources as well as assets
Data Analysis that can be used within Twinkl

Youll be working with:

The Digital CPD Manager
The Production Manager
The Senior TeachMeet Executive
The other TeachMeet Executives

If you require a reasonable adjustment to the application/selection process to enable you to demonstrate your ability to perform the job requirements please include this at the foot of your covering letter. This will help us to understand any modifications we may need to make to support you throughout our selection process.

Requirements

What we are looking for:

Experience/passion for CPD
An excellent understanding of the CPD needs of all educators.
A love of interacting with people
Strong execution skills with attention to detail
Good planning and time management skills
Clear and effective communicator

Benefits

In return for everything you can bring, we can offer you an exciting role in a fast-growing and dynamic business, with plenty of career opportunities.

Here are a couple of the things that make Twinkl a great place to be:

A friendly, welcoming and supportive culture. We believe work should be fun and always put people before the process
Diversity, inclusion and belonging – our Employee Network Program includes working groups for LGBTQ+, People of Colour, Disabilities (visible and invisible), Women in Tech and Working Parents.
From day 1 – Westfield Health, 29 annual leave days per year plus up to four additional days that may be awarded each year by the company, flexible working policy with opportunities to work from home and Twinkl subscription
After probation – company sick pay and cycle to work scheme
Long term service reward – Life insurance, enhanced pension contribution, enhanced maternity pay, enhanced adoption pay and enhanced paternity pay.

Frequence Remote.co16 days ago

Apply Now16 days ago

location: remoteus

Executive Assistant (Full-Time)

Title: Operations Support Specialist

Location: US | Remote

JobDescription:

About Frequence

Frequence is an ad tech platform for media companies that connects all aspects of digital advertising sales, operations, and reporting from beginning to end. Our software makes selling local advertising scalable and provides users with an all-in-one platform that drives campaign performance.

Our trailblazing technology is always growing, and so are we. We push ourselves further with our belief in collaboration, execution, and ownership. We don’t just want to create intuitive AdTech toolswe want to foster a culture of openness and inclusivity that encourages our employees to think bigger and grow higher. Step into the future with us.

The Opportunity:

The Support Ops Specialist role manages the routing of client communications through our internal ticket system as well as various operational support tasks and basic SEM optimization functions. The team assists with the delivery and optimization of localized digital advertising campaigns using cutting-edge media buying tactics and technologies. Opportunities for advancement within the company are expected and encouraged.

What You Will Do:

This is a versatile role that supports the digital media buying operations team, which may include:

Manage and triage support requests through our email ticketing system and direct client requests to the appropriate teams
Register new users and manage account permissions
Process orders and facilitate client communications for Email marketing campaigns
Execute basic SEM optimization tasks
Learn the fundamentals of digital media buying operations and supporting technology
Ability to identify and report any critical or reoccurring customer service issues
Utilize effective time management and prioritization skills in order to handle a high volume of client communications
Data Entry and other ad-hoc tasks as assigned

Who You Are:

Strong computer literacy
Excellent written communication skills
Excellent attention to detail
Ability to wear multiple hats
Ability to work independently in a remote setting
Familiarity with Google Suite (specifically Gmail, Google Docs, and Google Sheets)
Bachelor’s degree in Business, Marketing, another quantitative field, or equivalent work experience in an advertising operations role
Demonstrable history of personal achievement and work ethic
Strong desire to work in the advertising technology industry
Industry experience is preferred, but not mandatory

Compensation

The base salary range represents the minimum and maximum of the salary range for this position based on the primary location. The salary for this role is $35,000 – 45,000. Compensation may vary outside of this range depending on a number of factors, including a candidates qualifications, skills, competency, experience, and location. Base pay is one part of the total package that is provided to compensate and recognize employees for their work.

Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidates offer letter.

We support each member of the Frequence team with a comprehensive employee benefits package including health and well-being benefits, retirement contributions, 401(k) savings plan, and much more. Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.

This position requires candidates to be located in the Pacific Standard Timezone, Mountain Standard Timezone, Eastern Standard Timezone or Central Standard Timezone.

At this time Frequence is unable to hire candidates for this position that sit in the state of California.

Why Frequence?

Frequence is proud to be certified as a Great Place to Work.

Our people-first culture and distinctive mission set us apart from others in the industry. As our company grows, so does our need to add sharp, ambitious, and talented people to our team. We’re approachable, inclusive, and encourage open dialogue within our community. This is a place where your voice matters. Join us and let’s see what we can build together.

Some of the industry-leading benefits we offer include:

Competitive compensation
Stock options and retirement plans
Health, dental and vision insurance
Short-term disability, Long-term disability, & Life insurance
Flexible PTO and remote work options
And more

Frequence, Inc. is an Equal Opportunity Employer. At Frequence, Inc. we are deliberately trying to create a safe space for people of all races, genders, ages, backgrounds, and orientations. It is the policy of Frequence, Inc. to provide equal employment opportunity to all persons, regardless of age, race, religion, color, national origin, sex, political affiliations, marital status, non-disqualifying physical or mental disability, age, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism or other non-merit factors, except where otherwise provided by law.

Privacy Policy can be reviewed here.

#LI-remote

Boldly Remote.co16 days ago

Apply Now16 days ago

location: remote

Location: US Locations Only; 100% Remote

Pay ranges between $27-$30 an hour with regular pay raises throughout your tenure. In addition, you’ll receive a wide range of benefits including medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly, 401k with employer match, PTO, and much more (see full details below).

Are you a dynamic, caring and ridiculously talented executive assistant? If so, Boldly is looking for you! We are seeking full-time employees to support established Fortune 500 companies, not for profits, senior-level executives, and successful business owners as they make a greater impact in the world.

About the position

As an executive assistant and employee of Boldly, you will play the pivotal role of providing top-notch administrative support. You’ll have the opportunity to choose the clients you support based on company and organizational values and your preferences. These are long term assignments where you’ll create rewarding partnerships with the executives that you assist while gaining valuable experience in a variety of industries. As a Boldly employee, your work will be 100% remote and flexible with no night or weekend work. This full time position requires your availability for 40 hours a week during business hours.

As an executive assistant, you’ll apply your professional skills in a wide range of tasks, including:

Maintaining appointment schedules and calendars
Planning and scheduling meetings, conferences, and travel
Making travel arrangements including flight and hotel bookings
Maximizing the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf
Managing multiple email inboxes for executives
Managing expenses
Providing customer/supplier support
Other executive admin responsibilities as needed

About you

You have at least 7 years of experience serving in a senior administrative support position where you provided support as an executive assistant working in a fast-paced environment supporting multiple high-level executives. At this point in your career, your #1 priority is to join a fully remote company that prioritizes flexibility in the workplace, and that promotes a culture of respect, kindness, and transparency. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!

Required Skills and Experience:

A minimum of 7 years of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives (general admin experience as part of another role will not qualify)
A minimum of 4 years of calendar management experience including coordinating meetings, appointments, and schedules for executives
A minimum of 2 years of experience in executive travel coordination, including flights, lodging, and ground transportation
A minimum of 2 years of experience managing and organizing the email inbox of senior leaders
Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
Ability to multitask with ease and prioritize work as needed
Highly organized with excellent time management skills
Ability to learn new tools quickly
Excellent interpersonal communication
Strong writing skills
Ability to work independently and under the pressure of deadlines
Solution driven!

Benefits you’ll love, for full-time employees:

W2 employment status
Medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly
401k with employer match
Paid time off including vacation/sick leave
Paid holidays
Paid parental leave
Technology stipend
Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients

About our culture

We believe that it is possible to have a rewarding career that doesn’t conflict with your personal responsibilities and life choices. Our erse team of executive assistants includes parents, military spouses, caregivers, and those with unique life situations where working remotely, part-time or full-time, and on a flexible schedule is not just a ‘nice to have’. Fostering a thriving company culture where everyone has a sense of belonging and enjoys coming to work is our # 1 priority. As a woman-owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a erse, equitable, and inclusive workplace for all. And of course, as a remote-first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment!

As a premium executive assistant company, we set the standard for remote professionals. We’ve been proudly certified as a Great Place to Work for 5 years in a row, and our accolades include being named by Fortune Magazine as one of the “50 Best Small Workplaces”, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the “Best Entrepreneurial Companies in America” and by Color Magazine as a top Inclusive Workplace. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.

For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning – visit our jobs page at https://boldly.com/jobs/

Please note that the requirements in this job description are the minimum qualifications to join our team of premium executive assistants and we are unable to consider any applicant who does not have at least 7 years of experience as an executive assistant. Additionally, Boldly considers LinkedIn to be the foundation of your professional online presence and we require all candidates that wish to apply to have an up-to-date LinkedIn Profile.

At Boldly, we are committed to hiring military spouses and recognize that their unique circumstances pose significant obstacles to employment. We understand that military families often experience frequent relocations and we offer our support by reducing barriers that may hinder their employment. If you are a military spouse with erse experience, please take care to show us with your detailed resume how your experience aligns with the requirements listed above. By understanding your experience, we can better assess how your background aligns with our open position.

Location: US Locations Only

Art of Education University - AOEU Remote.co18 days ago

Apply Now18 days ago

location: remoteus

Executive Assistant

United States

Job Details

RemoteType

FullyRemote

Description

Executive Assistant (Temporary)

The Art ofEducationUniversity is looking for an Executive Assistant to support our growing institution. The Executive Assistant will report to our Chief Growth Officer and support our Executive Leadership Team. The Executive Assistant must be able to adapt and thrive in a fast-paced environment while maintaining a high level of confidentiality.

POSITION DETAILS

Structured as aremote,part-time,temporaryposition – expected between 20-30 hours a week. This position will report to the Chief Growth Officer and support the Executive Team.

We have been a 100%remotecompany since the beginning! This position is eligible toremotework from the following locations: USA.

Who We Are

AOEU is an art teachers partner for life. We provide art-specific professional development, engaging curriculum, relevant resources, and rigorousmastersdegreeprograms.

MISSION: We grow amazing teachers by providing rigorous, relevant, and engaging learning at every stage of their career.

The Details

ESSENTIAL FUNCTIONS

Provides high-level administrative support and assistance to executive leaders
Arrangestravel, accommodations, and transportation for executive leaders
Manages multiple calendars including scheduling and coordinating meetings, conferences, special events, appointments
Records meeting minutes and documents action items for assigned team members
Gathers and compiles agenda requirements prior to scheduled meetings
Performs administrative tasks including, drafting letters, reports, and assisting with presentations
Assists with record keeping and submitting expense reports
In collaboration with the executive leader the EA will prioritizedaily, weekly, and monthly tasks
Coordinates and sorts incoming documents
Manages communication for executive leaders through email and Slack
Provides notes and action items on project coordination and follow-up on assigned projects to ensure deadlines are met
Be a liaison between team members and executive leaders
Works in collaboration with executive leadership on company strategic goal assignments and follow-up with team members
Performs additional duties as assigned by executive leaders

KNOWLEDGE, SKILLS, AND ABILITIES

Excellent written and verbal communication skills
Knowledge of clerical procedures and recordkeeping
Exceptional organizational skills
High attention to detail
Excellent time management and ability to meet deadlines
Ability to function in a fast-paced environment
Proficient in typing

Position Requirements

While we have identified specific requirements for this role, we acknowledge that not all candidates may possess every requirement listed. We encourage applicants who believe they possess the necessary skills and experience to apply for consideration, regardless of whether they meet each requirement to the fullest extent.

EXPERIENCE

At least three years of experience in an Executive Assistant position or related experience preferred

OTHER REQUIREMENTS

Ability to view computer screens for significant periods of time. The Art ofEducationUniversity is an online university therefore 95-98% of ones time will be on or using technology.
Ability to use a laptop keyboard with accuracy.
Ability to hear at normal levels and through electronic devices such as laptops, earbuds, phones, and the like.

Reasonable accommodations may be made to enable iniduals with disabilities to perform essential functions.

Compensation

Compensation is commensurate with experience and market. We encourage you to discuss your compensation requirements early in the process.

BeneLynk Remote.co19 days ago

Apply Now19 days ago

location: remoteus

Executive Assistant to Chief Executive Officer

Title: Administrative Assistant

Location: CT-Milford

Administrative Assistant

Full TimeClerical

Albuquerque, NM, US

+14 More Locations5 days agoRequisition ID: 1422

Apply

Salary Range:$45,000.00 To 50,000.00 Annually

COMPANY OVERVIEW

Does the idea of applying your talents at a company that assists people in understanding how to obtain additional health care benefits and compensates well for doing so, inspire you? We call it “Doing good while doing well” and invite you to apply to join us and begin moving forward along a beneficial career path – one built on providing solutions by helping others navigate through the complex world of health care benefits.

Here at BeneLynk, our mission is to improve lives and positively impact social determinants of health barriers by providing our healthcare partners with the information they need, and people with the advocacy they deserve. We are laser-focused on our longstanding area of expertise in the healthcare world. We fully understand barriers and surface solutions, then provide the advocacy that changes lives and improves outcomes. Everything we do, from the systems we build, to our government relations, to our outreach operations, is in service of this one central vision.

WHO WE ARE

We are big-hearted people, passionate about serving our health plan clients, their members, and each other. We are a team in every sense of the word, striving toward a common mission – that is the goal of everyone at BeneLynk. Every day, we are relentless in helping people who need essential resources to make their lives easier and healthier. The members we serve call us “miracles,” “kind,” “professional,” “human,” and “compassionate,” and all with “service that gets the job done.” We pride ourselves on creating a healthy environment for our employees to thrive in their ability to assist others.

ADMINISTRATIVE ASSISTANT

POSITION SUMMARY

We are actively seeking an Administrative Assistant in our Human Resource Department. This inidual will administratively support the Learning and Development and Human Resource departments. The Administrator will handle scheduling, tracking, creation, and maintenance of Excel workbooks. The Administrator will also be responsible for ensuring employee statuses are up to date in trackers and our HRIS.

KEY RESPONSIBILITIES

Promote a culture of excellence, working cooperatively with HR and L&D managers to enhance services and streamline tracking, reporting and scheduling. Provide solutions as new requirements become necessary.
Handle clerical and administrative tasks such as reporting, attendance tracking, Leave of Absence tracking, return to work date tracking.
Ensure HRIS is up to date with specific employee leave of absence statuses.
Partner with payroll team to ensure that final pay laws are upheld by state.
Ensure all terminations are processed in the HRIS system accurately and timely.
Track and monitor new hire attendance.
Provide attendance reporting for new hire classes highlighting occurrences.
Responsible for new hire activity scheduling
Responsible for scheduling new hire sessions and break out rooms.
Gather and report key Human Capital Metrics on a monthly/weekly basis (i.e. Attrition rates, absence rates, benefit enrollment rates etc.)
Maintaining and updating employee records and databases.
Gathering and processing necessary documentation.
Preparing and managing HR trackers pertaining to processes such as LOA, terminations, equipment ordering and return tracking.
Scheduling onboarding tasks and arranging schedules.
Responding to inquiries and providing clerical support
Creating and maintaining Excel workbooks for various HR metric tracking.
Collaborating with HR Generalists and Trainers to ensure consistent methodology and communication on various tasks.
Other duties assigned.

QUALIFICATIONS

Education – associate degree or equivalent experience preferred, business, experience in a related field which demonstrates the ability to perform the functions of the position.
Experience – Must have advanced working knowledge of Microsoft Excel. Ability to create and manage workbooks and spreadsheets. Demonstrated behavior of paying attention to detail, ability to effectively prioritize work.
Language Skills – Excellent verbal and written communication skills; Bi-lingual (English & Spanish) not required but a plus.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successful perform the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

Physical Activities – Remote

Weight Lifted/ Force Exerted – The employee’s job does not require weight to be lifted or force exerted.

WORK ENVIRONMENT

This role is a remote position.

POSITION TYPE/ EXPECTED HOURS OF WORK

Full-time /Exempt (Salaried)

SALARY

Based on Experience

$50,000 Annually

EMPLOYEE BENEFITS

We offer competitive salaries and benefits here at BeneLynk, as we truly value our employees and the amazing work that they do each day. Please see below for a list of some of our awesome employee benefits:

Medical, Dental, Vision and Employee Assistant Program Benefits
401K Match
15 Paid Days Annually
Growth & Advancement Opportunities

EMPLOYEE PERKS

Work hard, play hard! Having an engaged workforce and positive work environment is one of our top priorities here at BeneLynk. We do so through numerous initiatives that can be found below. We like to call our virtual work community, “The Bene-Verse”. We also have an internal Culture Ambassador committee dedicated to ensuring all employees have a pleasant and exciting work experience.

Monthly Company Town Hall Events:
- We love the opportunity to come together as a company. Join us monthly as we discuss exciting company updates, internal promotions, internal awards, upcoming events, and more!

Monthly Internal Mental Health Newsletters:
- Our Culture Ambassadors spearhead an internal newsletter centered on mental health topics. Our employees’ overall wellbeing is our top priority, so we like to provide support whenever it is needed through this uplifting internal newsletter.

Monthly Streaming Services Perk:
- Yes- we pay YOU to enjoy the television shows that you enjoy! We pay up to a $12 per month for any streaming service subscriptions that you currently have.

Tickets at Work Perk:
- Enjoy discounted movie tickets, hotel stays, and more through our company’s ‘Tickets at Work’ perk!

Monthly Lunch & Learn Events:
- Meet key members of our Senior Management team through engaging Lunch & Learn sessions on a monthly basis. Lunch is on us for those employees that sign up!

Monthly Bene-Verse Events:
- We put on awesome monthly events for our employees including virtual trivia, team building exercises, guided painting sessions, and more!

EEO STATEMENT

At BeneLynk, we don’t just accept differences; we celebrate, support, and thrive on them for the benefit of our employees, our products, and the communities that we serve. All employees share in the responsibility for fulfilling this company’s unwavering commitment to equal employment opportunity. BeneLynk is an equal opportunity employer, and as such, employment here is solely based on a person’s merit and qualifications directly related to their professional expertise. BeneLynk does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, military status, marital/familial status, pregnancy, or related condition, including breastfeeding, or any other classes protected by law.

It is BeneLynk’s policy to comply with all applicable federal, state, and local laws pertaining to nondiscrimination and equal opportunity. The company’s EEO policy, as well as its affirmative action obligations, includes the full support of the company, including its Chief Executive Officer because it’s just the right thing to do and we hope that you think so too.

If you require reasonable accommodation in completing an application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to our HR team.

E-VERIFY

BeneLynk participates in E-Verify. We will provide the U.S. Social Security Administration (SSA) and, if necessary, the U.S. Department of Homeland Security (DHS) with information from each new employer’s Form I-9 to confirm work authorization.

***Offer of employment is contingent upon the results of a required background and drug screening.***

Medecision Remote.co19 days ago

Apply Now19 days ago

location: remoteus

Executive Assistant to Chief Executive Officer

United States
$80,000/yr – $92,000/yr
Remote
Full-time

To be successful at Medecision the Executive Administrative Assistant will understand what a customer centric organization entails and be able to infuse that ideology in your contributions. On a given day you will provide calendar management, meeting planning and preparation, interfacing with clients and vendors, collaborating with other cross-functional executive administrative team, and executing various projects or assignments that elevates the leadership team you support. Your ability to adjust in response to changing work situations, to accommodate different working styles, and to prioritize your own work and tasks will be critical to your success.

It is vital that this person be able to collaborate with a variety of business partners and juggle multiple tasks in a dynamic, fast paced environment.

Duties and Responsibilities

Complex calendar management (day to day, fiscal year planning, and time management) on an ongoing basis and the ability to prioritize calendars based on the business needs to ensure accurate scheduling of CEO.

Management of domestic travel logistics and trip preparation for CEO.

Maintain timely and accurate expense report submissions.

Organizes shared files and digital assets to support efficient team operations.

Develop PowerPoint presentations and other correspondence, working collaboratively with colleagues and outside vendors to complete projects.

Provide thorough meeting and event planning and management for both onsite and offsite locations from 10-50+ people; includes SharePoint site, meeting requests, booking rooms, catering, agendas, notes.

Ensure compliance of administrative operational policies and procedures, and coordinates other administrative projects as assigned or as necessary.

Identify, recommend, and implement solutions to departmental operations process issues.

Demonstrate a high level of integrity and ability to maintain confidentiality of highly sensitive material with tact and professionalism.

Performs lite project management and other various administrative tasks as necessary.

Education and Experience

Bachelor of Arts/Science (BA/BS) or equivalent experience required.

Minimum of 5 years of relevant, senior level administrative work experience. Support C-level executives is required.

Strong proficiency with Microsoft productivity software including, Word, Outlook, PowerPoint and Excel, SharePoint.

Demonstrated customer service skills with the ability to anticipate the needs of the executives proactively, coupled with excellent written and verbal communication skills.

Experience managing complex plans and schedules, including arranging logistics with high travel and remote work locations.

Willingness to develop a deep knowledge of the respective business groups strategy and/or functional expertise, and act as an information resource to the business group.

Ability to solve difficult problems efficiently and creatively by making good, timely, decisions that best represent the leadership and department practices.

Ability to handle ambiguity and work independently to achieve results with a high degree of accuracy while displaying resourcefulness and good judgment.

Ability to work effectively under pressure, within short time constraints, and with the appropriate level of urgency.

Appropriate response and escalation to situations and events that require quick and urgent actions.

Desire to take on big challenges and the ability to see the big picture as well as the details.

Ability to resolve and diffuse difficult and high-tension situations with others quickly.

Maintain professional and positive interactions with others and be able to establish professional relationships.

Maintain credibility with all internal and external contacts.

Administrative Manager

Human Agency Remote.co19 days ago

Apply Now19 days ago

location: remoteus canada

Executive Assistant to CRO

Title: Administrative Manager

Location: Remote (USA)

JobDescription:

The Company

Human Agency offers full-service business solutions to partners and the organizations we create. We are a team of problem solvers driven by purpose and commitment to the free exercise of our and our partners human agency.

The Role

We are currently seeking a highly organized, efficient, and detail-oriented Administrative Manager to join our team. This is a full-time, remote position that will play a critical role in ensuring the smooth operation of our remote organization. You will be responsible for a wide range of administrative duties including managing day-to-day bookkeeping, ensuring compliance with state laws and regulations, overseeing general administrative tasks, and handling administrative HR functions. This role requires a highly organized, detail-oriented professional who thrives in a dynamic, remote environment. The ideal candidate will have a strong background in office management, bookkeeping, compliance, exceptional organizational skills, and the ability to handle erse responsibilities. If you are a values-driven professional seeking a remote administrative operations role, we invite you to apply.

Administrative & HR Support:

Oversee administrative tasks to support team operations, including managing digital files, preparing reports, and managing organizational calendars as needed.
Support HR functions, including maintaining employee records, onboarding and off-boarding, payroll processing, and HR compliance.
Coordinate logistics for events as requested.
Serve as a point of contact for external partners, including vendors and service providers.
Collaborate with team members across different functions to support various projects and initiatives.

Financial Management:

Oversee company financial data and compliance by maintaining accurate accounts payable and receivable, and daily financial entries, expense tracking and reimbursements, invoicing, and reconciliations.
Prepare monthly reconciliations and maintain financial records.
Assist COO with various financial activities.

Compliance:

Manage compliance calendar and stay up to date on corporate filings, insurance coverages and audits, and all other miscellaneous corporate compliance items.
Ensure compliance with state and federal regulations, staying up-to-date with changes that may affect the organization.

Client Projects:

Assist COO with various client projects in the finance / accounting / compliance / admin space.

Who Will Thrive in This Role:

Business Administrator with proven experience in remote administrative management.
Exceptional organizer with the ability to streamline processes.
Clear and proactive communicator, connecting with internal and external stakeholders.
Collaborative team player who can coordinate multiple people effectively.
Self-motivated with good problem solving and time management skills.
Proficient in using digital tools and software for remote collaboration and administration such as Google Suite, Zoom, Microsoft Office, and Slack.

Qualifications:

5+ years of experience in administrative management or a related field.
Strong organizational skills and attention to detail.
Excellent communication and interpersonal skills.
Proficient in using office software applications (e.g., G Suite, Microsoft Office Suite).
Proactive, self-motivated, and capable of managing multiple tasks and projects simultaneously.
Experience with Quickbooks and bookkeeping.
Willingness to learn new software and systems effectively.
Ability to collaborate with remote team members.

Location |Anywhere across the US and Canada works for our team – we are a fully remote company with employees working across the globe.

Salary Range | We are open to hiring both contractors and permanent employees for this position. We are offering a salary range of $60,000 – $75,000 USD for this position and 401k match, PTO and comprehensive medical, vision and dental coverage.

If you are not sure that youre 100% qualified, but up for the challenge we want you to apply. We believe skills are transferable and passion for our mission goes a long way.

Equal Opportunity Employment Statement

Human Agency is an Equal Opportunity Employer. We believe that no one should be discriminated against because of their differences, such as age, disability, ethnicity, gender, gender identity and expression, religion or sexual orientation.

All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law. Human Agency is committed to providing veteran employment opportunities to our service men and women.

D-Wave Systems Remote.co21 days ago

Apply Now21 days ago

location: remoteus

Senior Administrative Assistant - School of Security and Global Studies

Title: Executive Assistant to CRO (Remote)

Location: Remote (US)

Type: Full-Time, Permanent

Workplace: remote

Category: Office of the CEO

Job Description:

About us:

D-Wave is the leader in the development and delivery of quantum computing systems, software, and services and is the world’s first commercial supplier of quantum computers. Our mission is to unlock the power of quantum computing by delivering customer value with practical quantum applications for problems as erse as logistics, artificial intelligence, materials sciences, drug discovery, cybersecurity, fault detection, and financial modeling.

D-Wave’s systems and quantum cloud services are being used by some of the world’s most advanced organizations, including Volkswagen, DENSO, Lockheed, and Los Alamos National Laboratory. We have also appeared in Time Magazine, MIT Technology Review, Forbes, INC Magazine and Wired.

As of August 8, 2022, our organization is a publicly traded quantum computing company, trading on the NYSE as ($QBTS).

About the role:

We are seeking a highly organized and proactive inidual to join our Administrative Team as an Executive Assistant. This role will provide exceptional support to our Chief Revenue Officer (“CRO”), and key members of their team, helping to streamline operations, manage schedules, and facilitate communication both internally and externally, all tailored to the needs of a revenue-focused go-to-market operation.

As part of the administrative team, you’ll have the opportunity to contribute to key projects, embrace new communication technologies, and capture the key points and action items in meetings, even with very complex technical discussions. Overall, the Executive Assistant plays a crucial role in supporting the CRO managing administrative tasks, facilitating communication, and ensuring smooth operations to drive revenue growth initiatives effectively.

Above all, you have a passion for providing a helping hand to anyone on your executive’s team, and you take pride in having a can-do attitude. If you’re a professional EA who loves problem solving and playing a key role in an exciting, growing tech company, this is the role for you.

What you’ll do:

Administrative Support: Provide high level administrative support such as managing calendars, processing expense reports, coordinating travel arrangements for the CRO and key members of their team. Prepare and edit correspondence, presentations, reports and other documents as required. Maintain accurate electronic records and files to facilitate easy access to information, including maintaining department SharePoint sites.
Project Coordination: Supports the CRO in managing projects and initiatives aimed at driving revenue growth and tracking project milestones. Assists with special projects and initiatives as assigned, providing research, analysis and support as required.
Data Management & Analysis: Assisting with data collection and analysis, including maintaining databases and generating reports.
Meeting Support: Assist in the preparation for internal and external meetings for the Growth team, including preparation of agendas, gathering supporting material, taking minutes, summarizing discussions, and following up on action items.
Relationship Management: Building and maintaining relationships with internal and external stakeholders, including customers, partners and team members, serving as the primary point of contact and representing the CRO professionally.

What you’ll bring:

Proven experience as an executive assistant or similar role, supporting senior-level executives.
Excellent organizational and time management skills, with the ability to multitask and prioritize competing demands effectively.
Strong communication skills, both written and verbal, with a high level of professionalism and attention to detail.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint) and other relevant software applications.
Discretion and confidentiality when handling sensitive information and communications.
Ability to anticipate needs, take initiative, and problem-solve independently.

Additional information:

We celebrate erse perspectives to drive innovation in our pursuit. Our employees range from distinguished domain experts with decades of experience in their respective fields, to bright and motivated graduates eager to make their mark.

Our erse and innovative team will make you feel appreciated, supported and empower your career growth at D-Wave.

No 3rd party candidates will be accepted.

It is D-Wave’s policy to provide equal employment opportunity (EEO) to all persons regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity, genetic information, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state/provincial, local law.

American Public University System - APUS Remote.co23 days ago

Apply Now23 days ago

location: remoteus

Senior Administrative Assistant – School of Security and Global Studies

Job Category: Office Administration

Requisition Number: SRADM005764

Posting Details

Full-Time
Locations
Showing 1 location

Online / Remote

Job Details

Description

Senior Administrative Assistant – School of Security and Global Studies

American Public University System

The Senior Administrative Assistant in the School of Security and Global Studies is positioned to work in a variety of areas within the school. He/ She will work closely with the Deans within the School. The Senior Administrative Assistant will also help to implement new operational processes and procedures designed to improve the overall efficiency and effectiveness of the school and its competing projects. Attendance at academic meetings and graduation is required. The ideal candidate must have strong research, organizational, and management skills coupled with excellent interpersonal communication abilities.

Responsibilities:

Manages the SSGS budget and works closely with the Dean to execute the budget and meet monthly requirements.
Protects the privacy of students through compliance with Federal student privacy law (FERPA).
Maintains a productive working relationship with other APUS departments and schools, such as Student Services, Marketing, Outreach Teams, etc.
Assists SSGS Chairs with special projects as assigned.
Provides support for SSGS Committees, Institution of Research, Innovation, and Scholarship, simulation labs, and internships as needed.
Manages SSGS Industry Advisory Council meetings, to include document preparation, meeting planning, venue, etc.
Represents SSGS on various committees as assigned.
Prepares reports as requested.
Briefs the Dean and actively seeks to obtain any additional essentials for projects, meetings, activities, and/or projects as needed.
Prepares and sends the monthly SSGS newsletter
Supports the SSGS doctoral programs
Assists the Deans & Directors with travel planning, conference registrations, scheduling, processing expense reports, and other administrative duties.
Coordinates SSGS team events, meetings, scheduling, travel arrangements, preparation of documents, and communications with staff and students.
Attends at least one industry seminar/workshop or conference annually.
Maintaining the Schools extensive research, files, documents, and departmental record system/databases as needed. Responsible for archival material and management.
As needed, travels offsite to attend meetings and conferences.
Prepares and maintains documentation binders required for external and internal constituents.
Provides reception and supply maintenance support as needed.
Assists in the establishment of processes for effective project implementation and coordination.
Participates in collaborative activities and projects involving department staff.
Participates in appropriate training as necessary to ensure smooth project implementation.
Other duties as assigned to support the school, student body, and organization.

Critical Skills and Job Complexity:

Advanced knowledge of Microsoft Office: Word, PowerPoint, and Outlook; the Internet; Teams, and Adobe.
Demonstrated skill in using university reports.
Proven ability to work independently and as part of a team.
Excellent written and verbal communication skills.
Ability to keep information confidential.
Extremely detail-oriented, resourceful, and flexible.
Meeting and travel planning experience.
Affinity for creative problem-solving.
Adept at multitasking while accurately attending to detail.
Ability to function within a fast-moving, dynamic environment.
Must be able to work independently, use initiative, and make substantive decisions quickly.
Ability to conduct work with strong personal and professional ethics and integrity.
Ability to provide excellent customer service.

Requirements:

Communication Skills: ability to communicate effective both verbally and in writing. Ability to give well-organized, informative and engaging presentations.
Ability to use active listening skills.
Organization and Time Management: ability to set goals and priority work to maximize efficiency, to meet deadlines and to use time wisely.
Working Relationships: ability to be a team player by sharing information and aiding colleagues. Ability to offer thoughtful contributions at meetings and the ability to respect others regardless of differences.
Problem Solving Skills: ability to handle escalated issues calmly and appropriately and to take initiative to resolve problems and offer solutions.
Use of Resources and Technology: ability to demonstrate proficiency with applications used in the Enrollment Management and accounts payable and receivable departments.
Customer Service Skills: ability to build rapport with external SSGS partners, prospects and students and to provide timely, accurate information. The ability to know where to find answers and a keen ability for investigative sleuthing.
Compliance: a demonstrated understanding of FERPA guidelines and internal policies regarding student and employee privacy. An ability to understand and follow professional standards and University procedures.
Product Knowledge: the ability to understand and effectively explain APUS history, mission statement, vision, policies, accreditation, procedures, andprograms.
APUS Corporate Knowledge: a demonstrated knowledge of APUS history, goals, mission, organization structure, and strategic objectives.
Strong attention to detail.

Education:

Bachelor’s degree

About Us:

American Public University System (APUS) is an Online University based in Charles Town, WV. Our company has over 100,000 students. Our emphasis is educating our nations military and public services communities with quality and affordable education. APUS provides partnership and commitment in helping students realize the dream of a higher education and the opportunities that brings.

It is the policy of American Public University System (APUS) to afford equal opportunity to all qualified persons. We treat all qualified iniduals equally as to their recruitment, hiring, assignments, advancements, compensation, and all other terms and conditions of employment. American Public University System (APUS) does not discriminate on the basis of race, color, religion, creed, sex, age, national origin, sexual orientation, or physical, mental, or sensory disability, or any other characteristic protected by law.

Colorado, California, Washington and NYC Pay Transparency Statement

If you are a resident of Colorado, California, Washington or New York City and this role is available remotely, you may be eligible to receive additional information about the compensation and benefits for this role, which we will provide upon request. Please send an email to [email protected]

WaitWhat Remote.co30 days ago

Apply Now30 days ago

location: remoteus

Executive Administrative Partner

Executive Assistant

Remote

Los Angeles, California, United States

People Operations

Full time

Description

About WaitWhat:

WaitWhat is creating the most valuable independent portfolio of premium content IP that elevates human potential.

Downloaded more than 130 million times, WaitWhats media properties have defined new genres in the areas of business (Masters of Scale with Reid Hoffman and Rapid Response with Bob Safian), wellness (Meditative Story) and creativity (Spark & Fire). In everything WaitWhat creates, it aims to share hard-won wisdom from the most iconic people of day, to newer voices, sparking curiosity and helping us live at the top of our potential.

WaitWhats approach to content is unique in the industry, with a passion for inventing new business models and building inventive partnerships.

About the role:

WaitWhat is looking for an organized, detail-oriented, and conscientious Executive Assistant to support our executives in a dynamic, creative, and high velocity environment. A great Executive Assistant is much more than just an assistant; youre a logistical wizard; an operational sounding board; an intuitive people person; a trusted adviser. You must be able to work well independently in a fast-paced environment and project a sense of warmth and calm, even in the midst of chaos. Your organizational work will help all of us be better, happier, and more efficient and this should give you a sense of gratification! You must also love startup culture, feel energized by team-oriented environments, and have an all-hands-on-deck attitude. You bring high EQ and empathy, and you wont settle for anything but the highest level of professionalism, the utmost attention to detail and quality, and a bias towards action in everything you take on, big or small.

Responsibilities:

Provide full EA (executive assistance) administrative, operational, meeting and event-based support, and personal administrative (PA) needs for the executive team.
Daily and long-term calendar meeting management, including daily calendar review and meeting Tetris, daily AM and end-of-day briefings, key meeting preparation reminders and support (e.g. research or materials), agenda organization, and meeting location research and booking
Ensure effective flow of meetings and use of timeconfirm all meetings in advance, anticipate conflicts or needs and reprioritize continuously, follow up on requests so that nothing slips through the cracks
Onsite meeting logistics, such as preparing and testing conference room and video conference setup, manage catering
Travel logistics and itinerary management: travel planning, booking hotels and flights, including in serving advance travel onsite support where needed
Monitor inbox and Slack after business hours and weekends for any requests or changes
Serve as the point of contact for WaitWhats external relationship ecosystem, and any internal and external requests/questions
Relationship and contact management, including timely updating of information
Special assignments and projects, such as research on strategic topics, meeting locations with investors or partners, or event planning for company offsites and social events
Synthesize information and track and share progress with executives on key tasks on a regular basis
Handle vendor purchasing and expense or bill management
Build strong relationships internally and have a pulse on each propertys needs, to help the executive team support them well
Additional general administrative duties

Requirements:

Bachelor’s degree required
Minimum 5+ total years of related work experience in a professional working environment (e.g. investment, consulting, office management, legal, creative agency) or the hospitality industry (with front-of-house and back-of-house experience), with at least 3+ years administrative support for founders, C-level executives or comparable experience
Experience in scheduling management
A strong work ethic, positive attitude, and commitment to excellence
Availability to work occasional nights and weekends depending on the demands of the business
Ability to anticipate tasks that need to be taken without waiting for instruction
Demonstrated organization, prioritization, and multi-tasking skills
Ability to take initiative and act independently
Exhibit good judgment, discretion, strong interpersonal skills, and an attention to detail
Self-awareness and a desire to learn and develop in a right-hand role
Mature personal and relationship skills
Openness for frequent feedback and iterative mindset towards improvement
Excellent writing and speaking ability
Strong ability to synthesize multiple information sources, and articulate recommendations
Very comfortable with the range of modern office software suites: MS Word, Excel, PowerPoint, Outlook, G-Suite Office Products

PLEASE SUBMITBOTH ATHOUGHTFUL COVER LETTER AND RESUME.

Benefits

We are a distributed team around the country so unless you need to be in an office with your colleagues, we are open to hiring anywhere in the US. The salary range for this role is $85k-$95k. This is the lowest to highest salary we reasonably and in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employees pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, geographic location, performance, and business or organizational needs. Candidates with expectations outside of this range or experience outside of the requirements listed are still encouraged to apply as there may be other positions that could be a fit.

We offer a benefits package thats generous and competitive with larger companies. Benefits include unlimited vacation subject to manager approval, healthcare (PPO, vision and dental), short- and long-term disability, life insurance, and 401(k). We work startup hours, but we also rest and respect that people have full personal lives. Were an equal opportunity organization, committed to equity and ersity of all kinds on our team, among our investors, and as represented on our media properties.

Kindness and honesty are hallmarks of our culture and critical filters in our hiring process.

Udacity Remote.coabout 1 month ago

Apply Nowabout 1 month ago

location: remoteus

Title: Executive Administrative Partner

Location: United Sates of America

JobDescription:

About Us

Udacity is on a mission to deliver impactful and cutting edge tech education that enables iniduals and organizations to unlock their potential. We offer a unique and immersive online learning platform, powering corporate technical training in fields such as Artificial Intelligence, Machine Learning, Data Science, Autonomous Systems, Cloud Computing and more. Our rapidly growing global organization is revolutionizing how the enterprise market bridges the talent shortage and skills gaps during their digital transformation journey. Udacity is proud to be backed by respected investors like Andreessen Horowitz, Charles River Ventures, Bertelsmann and Drive Capital, among other leading VC firms, and provides a powerful and differentiated solution inside of a $32b total addressable market opportunity. Udacity has more than 100 enterprise customers including Airbus, Bertelsmann, BNP Paribas, Leidos, Mazda, and the United States Air Force.

Udacity is seeking an Executive Assistant who has a natural passion for problem solving and excels in a dynamic and fast paced environment to support our CEO. This is a high impact role that requires strong organizational skills, ability to work autonomously and collaboratively, and the ability to successfully manage multiple projects and priorities. Our ideal Udacian has a bias for action, a roll-up-your-sleeves attitude, outstanding attention to detail, and can communicate complex information across all levels of the business.

In this role, you will:

Help maximize the time of the CEO in alignment with his priorities, ensure schedule is followed and respected
Manage high-priority tasks and projects to support our executive team (KM- Added)
Communicate directly with key leaders, stakeholders both internal and external on behalf of the CEO
Manage complex calendars and schedules, book and arrange travel, including complex and detailed itineraries, complete expenses reports, etc.
Prepare and/or review key, and often confidential and/or time-sensitive, correspondence including presentation decks and materials
Organize events and meetings from concept to execution
Be the voice for continuous improvement in approach and processes
Build relationships and camaraderie among the team
Influence without authority
Special projects, as assigned (which could include travel)

What we look for:

Skills and Abilities:

Excellent organizational skills and ability to prioritize and multitask to meet deadlines and drive outcomes in a fast-paced environment
Strong customer service and responsiveness with exceptional attention to detail and bias for continuous improvement
Embrace a proactive approach to projects, process improvements, and deliverables (KM-added)
Professionalism and integrity, with the ability to handle confidential information and difficult situations with discretion
Composure, good judgment, and the ability to find solutions
Strong interpersonal skills and collaborative, with the ability to build relationships quickly and influence without authority across erse people
Excellent communication skills, both verbal and written
Critical thinker with the ability to anticipate needs and proactively address challenges
Adaptable and flexible, able to pivot quickly with the appropriate sense of urgency
Ability to quickly learn new processes, tools, and technologies with a growth mindset

Years and Type of Experience:

8+ years administrative assistant experience supporting c-suite level executives
Experience organizing meetings and events
Strong proficiency in Google Suite and/ or Microsoft Teams, Zoom, Video Conferencing, etc
Desirable, experience supporting a CEO

Location: While this is a remote role, applicants must be currently authorized to work in the United States of America on a full-time basis

Compensation: The base pay for this position ranges to maximum $115,000 depending on experience and location. This role is also eligible for a discretionary bonus, participation in Udacitys equity plan and generous benefits.

Benefits:

Experience a rewarding work environment with Udacity’s perks and benefits!

At Udacity, we offer you the flexibility of working from home. We also have in-person collaboration spaces in Mountain View, Cairo, Dubai and Noida and continue to build opportunities for team members to connect in person
Flexible working hours
Paid time off
Comprehensive medical insurance coverage for you and your dependents
Employee wellness resources and initiatives (access to wellness platforms like Headspace, Modern Health )
Quarterly wellness day off
Personalised career development
Unlimited access to Udacity Nanodegrees

What We Do

Forging futures in tech is our vision. Udacity is where lifelong learners come to learn the skills they need, to land the jobs they want, and to build the lives they deserve.

Dont stop there! Please keep reading…

Youve probably heard the following statistic: Most male applicants only meet 60% of the qualifications, while women and other marginalized candidates only apply if they meet 100% of the qualifications. If you think you have what it takes but dont meet every single point in the job description, please apply!

We believe that historically, many processes disproportionately hurt the most marginalized communities in society- including people of color, working-class backgrounds, women and LGBTQ people. Centering these communities at our core is pivotal for any successful organization and a value we uphold steadfastly. Therefore, Udacity strongly encourages applications from all communities and backgrounds.

Udacity is proud to be an Equal Employment Opportunity employer. Please read our blog post for 6 Reasons Why Diversity, Equity, and Inclusion in the Workplace Exists

Last, but certainly not least

Udacity is committed to creating economic empowerment and a more erse and equitable world. We believe that the unique contributions of all Udacians is the driver of our success. To ensure that our products and culture continue to incorporate everyones perspectives and experience we never discriminate on the basis of race, color, religion, sex, gender, gender identity or expression, sexual orientation, marital status, national origin, ancestry, disability, medical condition (including genetic information), age, veteran status or military status, or any other basis protected by federal, state or local laws.

As part of our ongoing work to build more erse teams at Udacity, when applying, you will be asked to complete a voluntary self-identification survey. This survey is anonymous, we are unable to connect your application with your survey responses. Please complete this voluntary survey as we utilize the data for ersity measures in terms of gender and ethnic background in both our candidates and our Udacians. We consider this data seriously and appreciate your willingness to complete this step in the process, if you choose to do so.

Udacity’s Values

Obsess over Outcomes – Take the Lead – Embrace Curiosity – Celebrate the Assist

Udacity’s Terms of Use and Privacy Policy

Public Consulting Group - PCG Remote.coabout 1 month ago

Apply Nowabout 1 month ago

location: remoteus

Administrative Assistant (Part-time)

Job Locations US

Overview

Staffing Solutions Organization LLC (SSO), an affiliate of Public Consulting Group LLC (PCG), is focused on delighting clients with world-class managed staffing and talent consulting services. SSO is committed to a erse workforce, which is a reflection of our clients and the people they serve.

Responsibilities

Duties & Responsibilities:

Review project tasks for accuracy and assist with conducting quality assurance evaluations
Commitment to customer service.
Review and update site visit documentation, when necessary.
Assist with other tasks as needed, including document uploads.
Respond to inbound calls from providers to the site visit/assessment contact center.
Create accurate call logs in the system, summarizing contact details with providers and applicants.
Upload completed reports to the client database
Any and all other tasks assigned by leadership

Qualifications

Required Skills:

Ability to communicate effectively and work in a team environment as well as independently.
Must be computer literate and have MS Word, Excel, Outlook, and internet skills.
Ability to exercise independent judgment, based on policy and procedure.
Attention to detail and accuracy.
Ability to meet deadlines and adhere to established standards.

Qualifications:

Education– Required: High Schooldegreeor GED

Education– Preferred: Bachelor’sdegreein related field (medical, human services, business management)

Experience: 2 years of customer service experience

WORKING CONDITIONS:

Working fromhome/remotework requires internet connection.

Compensation

Compensation for roles at Staffing Solutions Organization LLC (SSO) varies depending on a wide array of factors including, but not limited to, the specific office location, role, skill set, and level of experience.As required by applicable law, SSO provides the following reasonable range of compensation for this role:$17.00 hr –$20.00 hr. In addition, SSO provides a range of benefits for this role.

Talent Assistant

Whalar Remote.coabout 1 month ago

Apply Nowabout 1 month ago

location: remoteus

Senior Benefits Administration Specialist

Talent Assistant

USA (Remote)

Work Location: USA (Remote)

Start Date:ASAP

Recently named one of WorkLifes 50 Best Places to Work and one of Fast Company’s Most Innovative Companies, Whalar is a leading global Creator Company.

Whalar empowers creators, brands, and platforms to tap new areas of innovation and drive business growth together. We do this through our six isions: brand partnerships, talent management, proprietary technology, a creator-centric venture studio, a gaming studio, and a physical campus for creators. As a result, we have the best understanding, the most access, and the earned trust of creators. We’re a curious, erse team of 300 iniduals united by one belief: Everything Is Better With Creators.

We Liberate the Creative Voice. We are Whalar.

About the role:

As the Assistant to the two Gaming Talent Managers, you’ll provide essential support, aiding in the smooth execution of their daily tasks and operations. You will work in a fast-paced environment, handle multiple projects, and balance both company and talent objectives. The ideal candidate should have a passion for gaming.

Key Responsibilities:

Assist with coordination of brand deals from contract coordination to talent payments
Liaise with our internal Business Affairs and Finance departments
Update ongoing department and talent calendars
Work with talent to help generate leads for desired brand partnerships
Prepare case studies for brand partners
Maintain and oversee updates to talent information within our internal database
Occasionally attend events and shoots with Talent

Heres what were looking for:

Possess an in-depth, and up-to-date knowledge of the influencer, gaming, and entertainment industry including streaming and social media platforms
Must be capable of handling sensitive information with the utmost discretion and confidentiality
Excellent organization and administration skills
Ability to communicate at all levels both in written and verbal form
Must be proactive, forward-thinking and able to take initiative
Proficient in Google Suite, including creating spreadsheets, building captivating presentations, and more.
Possesses a positive, can-do mindset, brimming with energy and enthusiasm.
Knowledge and/or passion for gaming

The salary for this role is $55,000 and serves as a general guideline reflecting the potential compensation for the role. The final salary offer will be determined based on a comprehensive evaluation of factors such as the candidate’s experience, expertise, alignment with the position’s requirements, and ultimately budget approvals.

Our values:

At Whalar, ersity, equity, and inclusion (DEI) isn’t just a statement, it’s our collective strength. Our people are our superpower. A erse team and inclusive leadership have shaped Whalar since our inception in 2016, fueling a constant evolution of growth. We champion a culture of respect and empathy, fostering a sense of belonging that transcends demographics. We hire iniduals of all backgrounds and empower them to thrive, challenge stereotypes, and actively break societal barriers.

The perks:

Whalar provides flexible benefits and collaborative work environments/experiences, so employees can work productively in a setting that best and uniquely suits their needs.

Medical, Dental, Vision
25 days of PTO + Sick days + Winter break
Retirement planning with employer match
Monthly phone/internet reimbursement
Professional development stipend
New joiner Home office allowance
Fertility benefits
Up to 16 weeks of paid parental leave
CalmApp subscription (Add up to 4 dependents)
Volunteer days
Identity theft protection & Legal assistance
Company Paid Life & Disability Insurance
Extra Voluntary Life Insurance Policy
Voluntary Hospital and Critical Illness Insurance
Voluntary Pet insurance
Employee Resource Groups

GoCo Remote.coabout 1 month ago

Apply Nowabout 1 month ago

location: remoteus

Associate Executive Assistant

Senior Benefits Administration Specialist

Remote

Full Time

Mid Level

Our mission at GoCo is to help small businesses spend less time on manual, HR tasks, so they can focus on growing happier, more productive teams. Backed by notable investors such as Salesforce Ventures and named one of the best places to work in Houston, were a close-knit team driven by honesty, hard work, fun and creativity. At GoCo every team member has a big impact on our business, and on the world!

What will I be doing?

Collaborate with clients, brokers, and our implementation team to build out plans in our platform (including medical, dental, vision, life, disability, retirement, FSA, HSA/HRA, ancillary, and supplemental plans)
Review and reconcile plan data after its been built to ensure accuracy
Research and resolve plan build discrepancies reported by our partners and clients
Lead complex benefit implementations from start to finish for all new clients who purchase benefit administration.
Serve as the main point of contact for benefit related inquiries during implementation.
Coordinate, build and test all EDI implementations
Initial contact for EDI troubleshooting inquiries and monitoring transmissions.
Collaborate in major projects such as Open Enrollment and plan updates around our benefits module
Represent GoCo to service benefit contacts (clients, brokers, carriers) with ongoing inquiries regarding eligibility, set-up, etc.
Partner with internal teams for process improvements and to ensure all client needs are met efficiently.
Mentor other benefit specialists, helping to develop their skills and knowledge, and providing guidance on best practices.
Identify and suggest improvements to benefit processes and client services, aimed at increasing efficiency and client retention.
Participate in projects aimed at enhancing benefit system functionalities and user experience.
Collaborate with different teams within the organization, including product development and engineering, to address benefit-related challenges.
Stay informed on the latest benefit regulations and best practices, sharing knowledge with the team and integrating updates into client services.

Necessary Skills

Minimum of 3 years of experience in client services, support, or training, specifically with benefit systems or HR technology products.
Experience with enrollment and deduction audits (Excel)
Industry knowledge, specifically in human resources, payroll and/or software, is a big plus
Ability to diagnose, troubleshoot, and resolve complex benefit system issues with a client-first approach.
Strong verbal and written communication skills, able to explain complex concepts clearly to a variety of audiences.
Proven experience in mentoring team members and leading client-facing discussions effectively.
Advanced organizational skills with the capability to manage multiple projects and client accounts simultaneously.
Strong analytical skills with attention to detail for thorough audits and data analysis.
Upholds the highest levels of confidentiality, professionalism, and integrity.
Adaptable to fast-paced environments with a commitment to continuous learning and industry trend awareness.
Ability to work autonomously and make informed decisions with minimal supervision.
Collaborative and positive attitude, contributing to a team-oriented work environment.

Benefits and Perks

Insurance benefits, including Health, Dental, Vision, HSA, Life Insurance, and more
Equity/Stock options
Flexible paid time off
Paid parental leave

More reading, for your leisure

A normal work day at GoCo hardly feels like work at all. We love to push the limits utilizing the latest modern tech and take pride in delivering to our users a platform that is delightful, intuitive and beautiful.Personal learning and growth is also a key ingredient to GoCos culture. Managers act as mentors helping guide each team member in achieving their goals. If youre a passionate, hard-working person wanting to make a big impact in their workplace, then wed be delighted to work with you!

You can learn more about our culture, mission, and perks here: https://www.goco.io/careers/

If you dont meet all of the requirements listed here, we still encourage you to apply. No job description is perfect, and we might find an even more suitable opportunity that matches your skills and experience.

Crowdbotics Remote.coabout 1 month ago

Apply Nowabout 1 month ago

location: remoteus

Associate Executive Assistant

Location: United States – Remote

Crowdbotics helps you get more out of the code youve already created. Our software development platform uses generative AI to help systematically reuse plans, specs and code so you can focus on the code that makes a difference just the new, differentiated capabilities. The Crowdbotics platform helps enterprises build applications with unprecedented speed, efficiency and less risk.

As our Associate Executive Assistant, you will work closely with our VP-level executives and Federal team where needed. You will also assist in providing project execution support. Youll be execution-obsessed and assist in making the best use of their time by handling administrative and operational responsibilities. The Associate Executive Assistant were looking for needs extensive knowledge of our organization, understands our aims and objectives. Discretion and confidentiality are essential attributes for a successful assistant.

You will report to the Senior Executive Assistant.

Responsibilities:

Support our VPs by partnering with them to improve their efficiency and effectiveness.
Manage calendars, acting as a gatekeeper to prioritize meetings and resolve scheduling conflicts, keeping them informed on schedule changes.
Assisting in the preparation for meetings, including meeting material preparation, setting up agendas, and distributing materials when needed.
Prepare and organize monthly content for presentations and board reporting, as needed; Edit documents for accuracy, format, and arrangement of material.
Assist with process and/or program management such as maintaining distribution lists, distributing updates, administering surveys, conducting research, obtaining resources, preparing documents, etc.
Recommending and being creative on simplifying processes and workflows
High responsiveness on Slack and email.

Requirements:

2+ years in an administrative role supporting leaders.
Located in the Pacific Standard Time Zone or willing to work Pacific Time zone hours.
Experience working at a tech company or similar experience / tech savvy.
Experience compiling data and preparing slides for company decks and board meetings.
Communication/Language: Excellent written and verbal.
Strong calendar management skills.
Excellent problem solving and decision making ability.
Works well under pressure,flexibleattitude and comfortable with constant change.
Strong work ethic, organization and able to manage multiple tasks.
Strong proactivity, strategic thinker and self-direction oriented.
Experience with booking extensivetravel
Ability to work effectively in a team environment.
Proven interpersonal skills and ability to interact with all levels of management, internally and externally.
Comfortable compiling and processing executive expense reports
Detail oriented with great accuracy.
Time management and ability to meet deadlines.
Strong ability to handle confidential and sensitive information.
Ability to work beyond normal business hours as needed.
Go getter that attempts to figure things out on their own, but not afraid to ask questions
“Give it to me and I’ll get it done” attitude

Bonus Attributes:

Experience working at a Series A/B/C, high growth VC startup

Sales Assistant

FranklinCovey Remote.coabout 1 month ago

Apply Nowabout 1 month ago

location: remoteus

Executive Assistant to the Chief Executive Officer

Title: Sales Assistant

Location: United States

Job Description:

Company Information

Franklin Covey Co. (NYSE: FC) is one of the largest and most trusted leadership companies in the world. We help organizations achieve results that require lasting changes in human behavior. Our world-class solutions enable greatness in iniduals, teams and organizations and are accessible through the FranklinCovey All Access Pass® available in multiple modalities and in 21 languages. Clients have included the Fortune 100, Fortune 500, thousands of small- and mid-sized businesses, numerous government entities, and educational institutions. Our mission statement is “We enable greatness in people and organizations everywhere”. We fulfill this mission by hiring “Achievers with Heart”.

Visit our website at franklincovey.com for more information regarding our organization.

Title: Sales Assistant

Division & Department: Education

Status: Full-Time Hourly

Reports to: Project Manager

Location: Remote – Anywhere in the contiguous US

Compensation: $20-22/hour

Job Summary

The primary role of the Sales Assistant is to provide operational and administrative support for the Managing Director, Managing Client Partners, and a team of Client Partners to aid in the efficient operation of the group. Administrative duties include data entry, email correspondence, document preparation, and calendar coordination as needed. Position will assist assigned team members using SalesForce.com to provide revenue forecasting reports, order, and ship materials, reconcile monthly revenue, and complete internal forms as needed required for business. The ideal candidate will display a high level of collaboration, communication, efficiency, and attention to detail. They will be highly organized and very adaptable to pivot between various responsibilities effortlessly.

Essential Job Functions

Provide administrative support for the assigned team and its members.
Data entry including logging meetings and creating tasks, opportunities, and quotes in Salesforce.
Maintain team data and resources.
Manage appointment requests and assist in weekly, monthly, and quarterly planning.
Professionally respond to clients by monitoring and fielding requests.
Create reports to help Client Partners and Managing Director track revenue and progress toward goals.
Reconcile Managing Director and Client Partner revenue.
Utilize PowerPoint and Excel for team communication and tracking purposes.
Work closely with the sales and operations team to ensure project success.
Communicate with the team and clients, providing timely and accurate information.
Act as the point person for team meeting logistics.
Assist with ad-hoc administrative assistance to the team and complete special projects as assigned.

Basic Qualifications

2+ years of administrative/sales support experience.

Preferred Skills & Experience

Organization and customer service/sales skills working with corporate clients in a B2B environment.
Organization skills with high attention to detail and proficiency with Microsoft Office products.
Exceptional interpersonal and verbal communication skills.
Experience with Salesforce.com.

Desired Skills:

Knowledge of FranklinCovey Education programs and content.

#LI-Remote

#LI-ME1

Unless otherwise noted, this job posting will remain open and posted for a minimum of three (3) days but may close at any time after that timeframe.

Employer Information

Please visit franklincoveybenefits.com for a complete US benefits overview. Benefits may include medical, dental, or vision insurance, HSA, PTO, 401(k), holiday pay, employee stock purchasing options, or other benefits. To determine status eligibility, visit https://franklincoveybenefits.com/enroll/.

For an overview of our Interview Process, please visit https://franklincovey.com/careers/working-at-franklincovey/.

FranklinCovey is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Please visit https://www.franklincovey.com/careers/notices-and-provisions/ for our full Equal Employment Opportunity policies and Notice and Pay Transparency Nondiscrimination Provision.

Direct Reasonable Accommodation requests to

For our Privacy Policy, please visit https://www.franklincovey.com/privacy.

Epilepsy Foundation Remote.coabout 1 month ago

Apply Nowabout 1 month ago

location: remoteus

Philanthropic Coordinator

Executive Assistant to the Chief Executive Officer

Location: Remote United States

Full Time

SUMMARY:

The Executive Assistant has daily responsibility for managing the operations of the Executive Department. The Executive Assistant will be experienced in handling a wide range of administrative and executive support-related tasks with minimal or no supervision for the CEO. The Executive Assistant will have excellent written and verbal communication skills and possess the ability to effectively interact with a erse staff and other constituents of all levels. The Executive Assistant will be well organized, proactive, and resourceful and be committed to supporting the mission, vision and values of the organization.This position must be able to work on an Eastern Standard Time (EST) schedule.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Serves as the liaison between the CEO and senior management team, Foundation staff, Affiliate network, and board of directors.
Responsible for calendar management of CEO and meetings/events of the organization, requiring interaction with internal and external staff and volunteers.
Provides administrative support to CEO, including the board of directors, board of professionals, foundation affiliates, and related committees.
Coordinate logistics for board of directors and related committee meetings; coordinate workflow within internal departments and manage dissemination of pertinent information related to meetings. Assist with coordination and administrative support of other organizational meetings and conferences.
Prepares materials for board meetings, including clearing dates with the Chair and CEO, issuing notices of meetings to the board and staff, setting deadlines for submission and printing of materials, ensuring compliance with deadlines, editing and organizing documents and preparing final materials for CEO review. After CEO approval of materials, works with other departments to ensure that they are distributed in a timely manner. Coordinates ancillary materials for meetings, such as audio-visual presentations, to ensure that they are prepared to CEO’s specifications.
Attends meetings and other events as necessary to assist CEO in carrying out his/her duties.
Drafts minutes from Board of Directors’ meetings, Executive Committee meetings and Governance Committee meetings. Obtains approval of draft from Chair and CEO and prepares them for presentation to full Board or Committee, as appropriate.
Ensures that all Board directories are current and up to date and initiates updates with other departments. Assists in election process of Board members and maintains accurate historical records of governance issues.

Coordinates CEOtravel.
Drafts, proofreads and/or edits documents to include agendas,travelitineraries, meeting minutes, memos and other such documents.
Directs communication between the Executive Department, internal staff and the Board of Directors. Oversees all mailings to the Board of Directors. Serves as primary contact for Board members and assists them in carrying out their duties.
Manages the Foundation’s policies, procedures, and standards of operation to include initiating, developing, and reviewing policies, guidelines and position statements, periodically evaluating such and recommending changes which would create a more effective and efficient work flow, implementing any approved recommendations.
Maintains an up-to-date corporate recordkeeping system of all approved minutes, Board motions and resolutions, corporate documents and insurance policies.
Communicates policies, procedures, regulations, reports, etc. to staff and outside organizations.
Availabilitytravelto assist in the coordination of meetings and conferences.
Reconciles the credit card statements for the CEO; prepares and manages the budget for the department; processes expense reports for Officers and Directors on the Board.
Possesses autonomy in performing administrative functions through to completion for the Executive Department. Answers correspondence and assembles highly confidential and sensitive information.
Implements, develops, maintains and updates electronic filing system for the department. Ensures that electronic recordkeeping system is implemented and organized.
Serves as project manager for special projects, which includes planning andcoordinating multiple presentations, compiling and disseminating information, creating brochures and other compilations. Participation in other special projects within organization.

SUPERVISORY RESPONSIBLITIES:

The Executive Assistant has no supervisory responsibility.

EDUCATION/EXPERIENCE:

Bachelor’sdegreepreferred.
5+ years of progressive administrative experience
Experience managing highly confidential information.

SPECIFIC KNOWLEDGE, SKILLS, ABILITIES, LICENSES, CERTIFICATIONS, ETC:

Knowledge of:

Modern office procedures and practices as applied to executive secretarial services
The organization, structure and administrative procedures of nonprofit organizations
Effective methods and techniques of providing office and administrative support services for executive organizations
Microsoft office, specifically Teams, Excel, and PowerPoint applications
Adobe Acrobat
Salesforce, PN3, Engencia, and ADP platforms

Ability to:

Perform executive administrative services.
Use discretion and knowledge of office operations and supervisor’s views to handle communications with internal and external entities.
Assess the importance of matters and make decisions regarding appropriate responses and actions.
Communicate and work effectively with others within and outside of the organization.
Manage highly confidential information.
Reconcile credit card expenses.

SALARY

$72,000 – $76,000

Convergent Research Remote.coabout 1 month ago

Apply Nowabout 1 month ago

location: remoteus

Procurement Administrative Assistant

Title: Philanthropic Coordinator

Location: Remote US

Type: Full Time

Workplace: remote

Category: Convergent Research

JobDescription:

About Convergent Research

Convergent Research is a 501(c)(3) non-profit that aims to help fill a structural gap in today’s R&D system. We enable fundamental research, which requires unusual levels of scale and coordination, yet is not rapidly monetizable by industry. We’re bringing together top talent from academia, industry, and startups to build a new model for innovative R&D. As an incubator within the Schmidt Futures Network, we identify high-impact scientific or technical research and development opportunities, ultimately defining and launching these projects as Focused Research Organizations to generate maximum public benefit.

The Position: Philanthropic Coordinator

Works in collaboration with the senior philanthropic advisor, as well as internal and external partners, to ensure all facets of Convergent Research’s fundraising efforts are operating administratively at a high level of accuracy and coordinated efficiency. Opportunity to play a key support role in executing sophisticated fundraising strategies; significant occasion to learn and grow in a positive, fast-paced, hands-on environment.

You are (skills):

Eager to learn. You’re intellectually curious and enjoy the opportunity to learn new things and solve problems.
Team player. You enjoy working with colleagues to brainstorm, execute quickly, and create results.
Effective communicator. You’re an active listener and a good writer who can communicate with internal and external stakeholders in a friendly, direct, and professional manner. Highly organized and good with data. You can prioritize tasks and like keeping data and documents up-to-date, organized, and easy to access. You notice the little things. When something is missing, out-of-place, or incorrect, you make sure it gets addressed before it becomes a problem.
Tech-savvy. You’re excited by the prospect of helping us figure out how to leverage our new CRM system for maximum productivity. (Blackbaud Raiser’s Edge NXT experience is a plus.)
Persistent. You speak up if you think you have information that is important and you’re always happy to send follow up emails or jump on a quick call to push something forward that’s stuck. But you do this with a high EQ and always strive to maintain solid interpersonal relationships.
A great juggler. Startups move at a fast-pace and you are able to change priorities and handle multiple tasks at once with minimal oversight.

You will (duties):

Manage and maintain both our grant/gift reporting and funder stewardship calendars, updating grant reporting requirements when necessary and strategizing and managing funder stewardship engagement opportunities.
Assist in the planning, organizing, and execution of stewardship activities (Zoom meetings; lab visits; 1:1 calls; end-of-year funder email updates; etc.).
Ensure all FRO-based marketing and communication materials used for funder engagement are up-to-date and organized for easy access by all fundraising teammates. (This means working across stakeholders and FRO leaders to assist in the creation of new materials when necessary.)
Help maintain the CRM system and ensure data accuracy and integrity; enter prospect and funder data, when required, including meeting notes, future tasks, gift receipts, and gift acknowledgments.
Create a robust and evergreen process for researching and discovering new funding prospects, both iniduals and foundations.
Regularly handle highly confidential materials in a discrete and professional manner and participate in conversations that require high independent judgment and discretion.
Be a keen observer of our internal processes and enthusiastically seek new ways to contribute operationally and suggest improvements.
Attend quarterly team meetings. Our team meets on-site for a week once every three months to set goals, collaborate, and participate in fun team building activities.

In three months you will:

Have integrated into the Convergent Research team and be the administrative backbone of the organization’s fundraising efforts, keeping all trains running on time and ensuring funder data, and FRO materials, is up-to-date, organized, and accessible.

We offer:

An opportunity to make an impact and work with some of the smartest and the most talented experts from different fields.
Competitive salary: $65,000 – $90,000
Excellent medical, dental, and vision insurance through a PPO plan; parental leave.
Generous time off + paid holidays.
Wellness allowance for fitness and wellness activities.
Support for remote work.
Frequent opportunities to spend time with colleagues in person.

We aim to help fill a structural gap in today’s R&D system. We enable fundamental research that requires unusual levels of scale and coordination yet is not rapidly monetizable by industry. We’re bringing together top talent from academia, industry, and startups to build a new model for innovative R&D. As an incubator within the Schmidt Futures Network, we identify high-impact scientific or technical research and development opportunities, ultimately defining and launching these projects as Focused Research Organizations.

We are an Equal Employment Opportunity employer that proudly pursues and hires a erse workforce. We do not make hiring or employment decisions on the basis of race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender-identity, sexual orientation, disability, age, military or veteran status, or any other characteristic protected by applicable local, state, or federal law or company policy. We strive for a healthy and safe workplace and strictly prohibit harassment of any kind.

Pacaso Remote.coabout 1 month ago

Apply Nowabout 1 month ago

location: remotemassachusettsus boston

Procurement Administrative Assistant

Location:United States,Remote

About Pacaso:

Pacaso exists to enrich lives by making secondhomeownership possible and enjoyable for more people. Our innovative co-ownership model is the easiest, smartest and most responsible way for people to experience the joy of a secondhome. We provide all the benefits of true ownership without the hassles through our simplified financial structure, easy and equitable scheduling, and dedicated local property management.

Founded by formerZillowexecutives, Pacaso has secured more than $215 million in growth financing and is valued at $1.5 billion. In March 2021, Pacaso achieved unicorn status (a valuation of $1 billion) faster than any other company in the United States. We have been featured in The New York Times, Wall Street Journal, Fortune, Forbes, CNBC and more.

About this Role:

We are on the search for an Administrative Assistant to lend support to our Procurement Team. As an Administrative Assistant, youll handle a wide range of administrative support tasks, while juggling erse responsibilities for our procurement and design teams. Were looking for someone who enjoys streamlining hectic days, who can jump into the chaos, and thrive in a constantly changing environment. We value someone who is a self-starter, incredibly organized, extremelyflexible, who can maintain great external and internal relationships, and is a strong communicator.

What You’ll Do:

Provide direct support to the Procurement Manager
Manage emails for the Procurement and Design team joint email account
Plan and coordinate tasks for appropriate parties
Maintain an efficient flow of information between stakeholders
Ensure managers have all necessary information
Assist in document management, compilation, distribution and storage
Assist in product tracking and vendor communication
Creating and sending proposals to specific vendors and attaching quotes
Wear many hats. You’re able to balance several tasks at once and can easily pivot as priorities change. We’re a growing startup and we are looking for iniduals willing to help where it’s needed!
Estimate 10 hours a weekpart time, 20-25 an hour

About You:

4+ years of administrative experience supporting multiple team members
Experience supporting multiple executives simultaneously
Experience in a fast-paced startup
Detail-Oriented – You have exceptional organizational skills and enjoy ing into operational processes.
Entrepreneurial – Youre a self-starter who loves to own things end-to-end.
Excellent computer literacy, and experience with Google Suite (or ability to learn quickly)
Highly organized, and able to efficiently prioritize a large workload of tasks
Strong communication skills, and ability to interact with internal and external partners
Ability to work in an ambiguous, rapidly changing environment
Self-motivated, and works well under pressure
A problem solver at heart with a genuine interest in learning by helping

Youll love working at Pacaso because of our …

Amazingremote-first team and culture.
Competitive salary and stock options.
Unlimited,flexiblePTO for exempt employees.
Excellent medical, dental and vision insurance.
Sponsored memberships to One Medical, Ginger and Carrot.
401(k) to help you save for the future.
Paid maternity and paternity leave.
Generoushomeoffice stipend and monthly cell phone reimbursement.
Quarterlyremoteteam building events and L&D opportunities.

Bethany Christian Services Remote.coabout 1 month ago

Apply Nowabout 1 month ago

location: remoteus

Marketing Admin Assistant

Administrative Assistant – Remote Position

Location: Remote within the U.S.

Hours:Full-time (40 hours/week)

Bethany is changing the world through family. We began our work by serving one child more than 75 years ago. Today, Bethany is an international Christian nonprofit partnering with communities in more than 30 states and in several countries around the world. We strengthen and preserve families, support displaced people fleeing danger, and find safe, loving families for children who need them. Bethany is at the forefront of creating and implementing solutions to meet the growing needs of vulnerable children and families in the U.S. and around the world.

As an Administrative Assistant you will be primarily responsible for performing the required administrative and clerical tasks for Reception and Placement and Wraparound Stabilization Services. This inidual will also play a key role with ensuring the processes are efficient and done smoothly.

This position is expected to function effectively with regular supervision while following the guidelines given on procedures, along with agency, federal, and state regulatory requirements.

ESSENTIAL JOB RESPONSIBILITIES

Promptly address incoming calls and route them to the appropriate person;
Maintain a schedule of appointments, and arrange conferences, interviews, and meetings, as requested;
Perform administrative task, and other document gathering and filing;
Run various reports, and draft correspondence and/or transcribe meeting notes, as requested;
May be required to perform basic bookkeeping and accounting functions, as needed;
Complete other duties as assigned.

QUALIFICATIONS:

High School Diploma or equivalent;
At least two (2) years of prior experience working in an office setting;
Excellent verbal and written communication skills;
Must have the ability to provide excellent and compassionate customer service;
Ability to work independently and exercise a high level of confidentiality;
Must be reliable with time sensitive deadlines and tasks;
Working knowledge of office practices, procedures, and basic Accounting;
Computer skills sufficient to perform essential functions including knowledge of Microsoft Office suite.
Must be 21 years old with a valid drivers license with at least 3 years driving experience in the U.S. to operate a vehicle on behalf of Bethany. Must also pass a Motor Vehicle Records (MVR) check and maintain a reliable vehicle with proof of adequate insurance coverage.
Pass a criminal history screen, including state and local child protection agency registries;
Subscription to and integration of the agency Statement of Faith and Mission Statement.

Salary disclosure for residents of Colorado, Washington, California, Hawaii, Rhode Island, & New York: ($37,000-40,000) base rate plus a 1-25% differential.*

*Note: Bethanys compensation plan accounts for geographical differentials

Dynatron Software Remote.coabout 1 month ago

Apply Nowabout 1 month ago

location: remoteus

Executive Assistant - Project Coordinator

Marketing Admin Assistant

Remote

Full Time

Entry Level

At Dynatron Software, we help automotive service departments increase revenue and profitability with our suite of services. We strive to be a people-first company where employees enjoy coming to work, the people they work with, and are given the autonomy to succeed. Our company culture is built on a foundation of teamwork, accountability, integrity, clear communication, and positive attitudes.

We are currently looking to add new talent to our growing team!

About the Role:

This is a remote role.This person will be responsible for processing marketing contracts for dealership customer retention programs, and National Account Manager (NAM) support.

Qualified Candidates Need:

Strong working knowledge of Microsoft Windows and Microsoft Office applications with the ability to learn new software applications quickly and be comfortable working on different types of programs
1-2 years of administrative assistance or customer service experience
Clear professional verbal and written communication skills, the ability to type 30 wpm and be well organized
Critical thinking, reasoning, and problem-solving skills
Team player who takes initiative
Dealership marketing experience is a plus

Essential duties and responsibilities:

Complete advanced admin tasks of comprehending and processing contracts, proofing campaigns, and submitting orders with accuracy.
Prepare Market Evaluations that are used as sales tools.
Assist with special projects or other duties as assigned by department head or immediate supervisor.
Verify all existing database information, gather additional information from existing clients and accurately enter/use all information as needed.
Work closely with the Marketing Sales Team. Proofing campaigns and submitting orders with accuracy.

Job Requirements:

Follow processes and instructions given verbally or through documentation.
Ability to work independently and manage multiple tasks accurately with minimal supervision.
Flexibility and adaptability in a fast-paced, ever changing business environment.
Project a professional company image through phone and email communication by maintaining proper etiquette in all situations.
Gain a high-level understanding of our company’s products with special attention to Automotive Industry Marketing.

In Return for Your Expertise, You Will Receive:

Excellent benefits including health, dental, and vision insurance, stock options, work from home and flexible scheduling depending on job requirements, professional development opportunities, 9 paid holidays, and 15 days PTO.
Home office setup support for remote employees.
A welcome swag bag with branded clothing as an official welcome to the team.
The chance to work for an organization that puts people first and fosters a culture of teamwork by embracing our 7 core values:
- Success Driven We strive for excellence with continuous improvement and grit.
- Delivering Results We deliver a high quality of work, and we dont confuse effort with results.
- Self-Motivated We are passionate problem solvers who love what we do.
- Sense of Urgency We know our priorities and take decisive action.
- Accountability We take extreme ownership and deal with the consequences of our actions.
- Integrity We are true to our commitments, even when its hard.
- Positive Attitude We have a positive mindset, and we enjoy what we do.

Dynatron Software is an Equal Opportunity Employer and encourages all qualified iniduals to apply.

Compensation Range:$18-21/hr

Florida Cancer Specialists and Research Institute Remote.coabout 2 months ago

Apply Nowabout 2 months ago

location: remote florida

District Operations Assistant

Executive Assistant – Project Coordinator

Location:Florida -Remote

Full time

Country:

United States of America

Location:

Florida – Remote

WHY JOIN FCS

At Florida Cancer Specialists & Research Institute, we believe our people are our strength and we invest in them. In addition to having a positive impact on the people and communities we serve, associates benefit from significant professional opportunities, career advancement, training and competitive wages.

Offering competitive salaries and comprehensive benefits packages to include tuition reimbursement, 401-K match, pet and legal insurance.

A LITTLE BIT ABOUT FCS

Since 1984, Florida Cancer Specialists & Research Institute & Research Institute (FCS) has built a national reputation for excellence. With over 250 physicians, 220 nurse practitioners and physician assistants and nearly 100 locations in our network. Utilizing innovative clinical research, cutting-edge technologies, and advanced treatments, we are committed to providing world-class cancer care. We are recognized by the American Society of Clinical Oncology (ASCO) with a national Clinical Trials Participation Award, FCS offers patients access to more clinical trials than any private oncology practice in Florida. Our patients have access to ground-breaking therapies, in a community setting, and may participate in national clinical research studies of drugs and treatment protocols. In the past five years, the majority of new cancer drugs approved for use in the U.S. were studied in clinical trials with FCS participation prior to approval.

Through our partnership with Sarah Cannon, we are one of the largest clinical research organizations in the United States. Often, FCS leads the nation in initiating research studies and offering ground-breaking new therapies to patients.

RESPONSIBILITIES

The Executive Assistant & Project Coordinator provides high level administrative support and assists in coordinating activities for Physician leadership and/or designated executives related to the Company, its subsidiaries and affiliates.
Serves as the primary point of contact for the Physician leadership and/or designated executives and liaises with other senior management, executives, partners and their respective assistants.
Coordinates relations with third party vendors, community partners and organizations.
Organizes, coordinates and supports initiatives and projects as assigned.
Provides research and analysis for various projects.
Manages project administration functions, including monitoring project plans, schedules, work hours and ensuring that project deadlines are met in a timely manner; oversees daily reporting and weekly progress reporting.
Tracks and analyzes data as well as assists in developing and implementing action plans, goals and objectives for any number of broad-based projects.
Prepares data analysis, reports, and presentations as assigned and manages schedules and coordination of key events and meetings.
Requires ability to multi-task, strong attention to detail, and demonstrated organizational skills.
As a self-starter, must results driven and able to work in a fast paced and mission-driven environment and effectively manage concurrent deadlines and priorities.
Must have the ability to exercise good and independent judgment in a variety of situations including interacting with internal and external customers.
Must be customer focused and possess strong interpersonal skills as well as written and verbal communication, administrative, and organizational skills.
May work independently on projects, from conception to completion,
The Executive Assistant & Project Coordinator must be able to effectively balance multiple priorities and work under pressure to handle a wide variety of activities and confidential matters with discretion.

QUALIFICATIONS

Associate degree in business administration or related field
Minimum of 10 years equivalent work experience.
Previous Experience: Minimum five years of experience as an executive assistant with at least two of those five years supporting a Physician or senior executive is required and minimum one-year coordinating projects.
Healthcare experience preferred.

FranklinCovey Remote.coabout 2 months ago

Apply Nowabout 2 months ago

location: remoteus

District Operations Assistant

Title: District Operations Assistant

Location: GA-Atlanta

JobDescription:

Company Information

Visit our website at franklincovey.com for more information regarding our organization.

Title: District Operations Assistant

Division & Department: Administrative Support Worker

Status: Part-Time Hourly

Reports to: Senior Consultant and Coach

Location: Remote – Anywhere in the contiguous US

Wage: $18-20/hour

Job Summary

The Operations Assistant will be responsible for providing administrative support to the Senior Consultant and other members of the team, as well as assisting with special projects and initiatives. The ideal candidate will have previous experience with Leader in Me and working in an office environment, being able to work independently with little supervision.

Essential Job Functions

Create, organize, and coordinate systems and processes that support District Partnerships.
Create and maintain reports, as well as locate crucial data within internal systems.
Provide administrative and logistical support to the team.
Assist with finances and compliance with internal policies and maintenance of databases.
Communicate effectively to all internal and external stakeholders.
Perform miscellaneous administrative tasks as needed.

Basic Qualifications

3 + years of experience in an operations position.

Preferred Skills & Experience

Bachelor’s degree
Experience with Salesforce, Microsoft, Google, and Zoom
Knowledge of Leader in Me District Partnership product
Create and maintain registration websites for virtual events.
Serve as a producer for virtual events.
Assist in management of daily operations and communications with teams and partners, including updating schedules.
Assist with data gathering and entry, report preparation, and other tasks as needed.
Prepare and maintain project documentation on internal databases.
Assist with preparation of schedules, managing calendars, tracking project milestones, and coordinating meetings.
Excellent organization, communication, and interpersonal skills.
Ability to multi-task and prioritize.
Systems mindset with an eye toward sustainability
Excellent customer service skills.

Benefits include an employee stock purchasing program, 401(k), paid time off, holiday pay, and more.

#LI-Remote

#LI-AT1

Employer Information

FranklinCovey Remote.coabout 2 months ago

Apply Nowabout 2 months ago

location: remoteus ohio

Personal Assistant to CEO

District Operations Assistant in Columbus, Ohio

Company Information

Franklin Covey Co. (NYSE: FC) is a global, public company, specializing in organizational performance improvement. We help organizations achieve results that require lasting changes in human behavior. Our world-class solutions enable greatness in iniduals, teams and organizations and are accessible through the FranklinCovey All Access Pass® available in multiple modalities and in 21 languages. Clients have included the Fortune 100, Fortune 500, thousands of small- and mid-sized businesses, numerous government entities, and educational institutions. FranklinCovey executes over 15,000 client engagements each year reaching into 160 countries and territories. Our mission statement is “We enable greatness in people and organizations everywhere”. We fulfill this mission by hiring “Achievers with Heart”.

Visit our website at franklincovey.com for more information regarding our organization.

Title: District Operations Assistant

Division & Department: Administrative Support Worker

Status: Part-Time Hourly

Reports to: Senior Consultant and Coach

Location: Remote – Anywhere in the contiguous US

Wage: $18-20/hour

Job Summary

Essential Job Functions

Create, organize, and coordinate systems and processes that support District Partnerships.
Create and maintain reports, as well as locate crucial data within internal systems.
Provide administrative and logistical support to the team.
Assist with finances and compliance with internal policies and maintenance of databases.
Communicate effectively to all internal and external stakeholders.
Perform miscellaneous administrative tasks as needed.

Basic Qualifications

3 + years of experience in an operations position.

Preferred Skills & Experience

Bachelor’s degree
Experience with Salesforce, Microsoft, Google, and Zoom
Knowledge of Leader in Me District Partnership product
Create and maintain registration websites for virtual events.
Serve as a producer for virtual events.
Assist in management of daily operations and communications with teams and partners, including updating schedules.
Assist with data gathering and entry, report preparation, and other tasks as needed.
Prepare and maintain project documentation on internal databases.
Assist with preparation of schedules, managing calendars, tracking project milestones, and coordinating meetings.
Excellent organization, communication, and interpersonal skills.
Ability to multi-task and prioritize.
Systems mindset with an eye toward sustainability
Excellent customer service skills.

Benefits include an employee stock purchasing program, 401(k), paid time off, holiday pay, and more. Please visit https://franklincoveybenefits.com/ for details.

#LI-Remote

#LI-AT1

Employer Information

For an overview of our Interview Process, please visit https://franklincovey.com/careers/working-at-franklincovey/ .

Direct Reasonable Accommodation requests to [email protected].

For our Privacy Policy, please visit https://www.franklincovey.com/privacy (https://sites.google.com/franklincovey.com/equal-employment-opportunity/adaraptnp)

Chatfuel Remote.coabout 2 months ago

Apply Nowabout 2 months ago

location: remotework from anywhere

Executive Assistant I, Member Partnership & Policy & Representation

Personal Assistant to CEO

Worldwide
Remote OK

Chatfuel was founded in Silicon Valley in 2015 with a concept to transform the way businesses interact with their customers.

We are an official Meta partner, and our software is directly integrated with Facebook Messenger, Instagram, and WhatsApp.

With the latest generation of ChatGPT integrated, our chatbots automate the sales funnel, customer support and communications, taking them to the next level.

Over 7 million users, from small local brands to large companies like Adidas, Netflix, Nissan, Visa, T-Mobile, LEGO, and many more, rely on Chatfuel to automate their business processes.

We are seeking a highly organized and proactive inidual to join our team as a Personal Assistant to the CEO. The successful candidate will be responsible for providing comprehensive support to the CEO in various areas, including email and messenger management, scheduling meetings, tracking tasks, handling personal affairs, and taking on new routine work tasks as needed. The ideal candidate should be efficient, pleasant, possess excellent written and verbal communication skills in English, and have a strong ability to multitask.

Responsibilities:

Manage CEO’s email inbox and respond to inquiries promptly and professionally
Handle messenger platforms and communicate with internal and external stakeholders on behalf of the CEO
Schedule and coordinate meetings, including arranging venues, preparing agendas, and taking meeting minutes
Track tasks and ensure their timely completion, following up with relevant iniduals as needed
Assist with personal affairs, including managing deliveries, coordinating appointments, and handling other miscellaneous tasks
Take on new routine work tasks as assigned, adapting to changing priorities and providing support across various areas of work

Requirements:

Previous experience as a Personal Assistant or similar role is preferred
Exceptional organizational and time management skills
Strong proficiency in written and spoken English is essential
Ability to prioritize tasks effectively and meet deadlines
Excellent communication and interpersonal skills
High attention to detail and accuracy

Why us

You’ll become a part of a robust and results-focused team. We have already achieved a lot but can do even more together.
Our employees are essential to us, and we maintain comfortable working conditions: we offer options, remote work, and health insurance.
Our product is rapidly improving, and so is our company and team. You will constantly learn new things and grow with us.
You will directly contribute to the company and product development.
We actively exchange knowledge within the company at online meetings.
Everyone in our team is equal, and everyone is heard. You will be free to contribute and implement product, project, and process ideas.

NPR - National Public Radio Remote.coabout 2 months ago

Apply Nowabout 2 months ago

location: remoteus

Administrative Operations Specialist

Title: Executive Assistant I, Member Partnership & Policy & Representation

Location: Washington, District of Columbia, United States

OVERVIEW

A thriving, mission-driven multimedia organization, NPR produces award-winning news, information, and music programming in partnership with hundreds of independent public radio stations across the nation. The NPR audience values information, creativity, curiosity, and social responsibility and our employees do too. We are innovators and leaders in erse fields, from journalism and digital media to IT and development. Every day, our employees and member stations touch the lives of millions worldwide.

Across our organization, were building a workplace where collaboration is essential, erse voices are heard, and inclusion is the key to our success. We are committed to doing the right thing in our journalism and in every role at NPR.This means that integrity, adherence to our ethical standards, and compliance with legal obligations are fundamental responsibilities for every employee at NPR.

Love NPR and want to support its vision and mission? Are you a multi-tasker with superb organizational skills, the ability to see around corners, eagerness to help others, and the energy to pull it off?

Executive Assistants at NPR are highly functioning valuable team members responsible for providing executive-level administrative support to various senior level staff members. They work both independently and as a team to efficiently support executive level staff and all with whom they interact. They play a critical role in ensuring NPR operates efficiently. They provide the highest level of service to internal and external customers by approaching all tasks with the client in mind and by being respectful, knowledgeable, proactive, efficient, and professional — whether in person, via phone or e-mail. They provide detailed scheduling and travel assistance, often on deadline and in time-senstive situations. They also serve as the face of their respective departments with internal and external customers and visitors. The successful candidate will have strong writing and research skills.

NPRs Member Partnership team is responsible for supporting the overall business and strategic relationship with NPRs network of 250 local news organizations, content creators and radio stations. The team works with all isions at NPR to develop and communicate best practices, solutions and strategies for growing audience and revenue for public media.

The Policy & Representation team represents NPR and Member stations on Capitol Hill and with various federal agencies. The team also works with all isions at NPR to highlight the work of NPR and public radio to Members of Congress, advocate for federal funding for public radio stations, and connect Member stations to their lawmakers.

As a team, we are committed to advancing NPRs organization-wide equity transformation, and to motivating NPRs network partners to incorporate equity into their work. We strive to consistently bring a high level of empathy to our work and our interactions with both our internal and network colleagues, and we actively seek feedback and guidance from each other.

Essential Duties:

Serves as Executive Assistant for various executive level staff members:
- Provides a range of complex administrative support services to senior-level executives in a proactive, detail-oriented and forward-thinking manner in a fast-paced, deadline-driven environment.
- Assists executive-level staff in the preparation of materials for executive leadership meetings, NPR Board of Directors meetings, NPR Member station visits and meetings with external stakeholders.
- Rigorously maintains complex and dynamic daily schedules while balancing executives multiple priorities. Maintains vacation and leave schedule for the department.
- Makes travel arrangements and manages executives broad travel needs; assists in the processing of expense reports and invoices.
- Orchestrates logistics for internal and external events, meetings, conferences and presentations, including help in coordinating bi-annual Network fly-ins.
- Monitors incoming and outgoing email for the department inbox and helps track inquiries regarding urgent matters.
- Maintains and organizes files and folders for executive-level staff, including drafting agendas and taking meeting notes for executives.
- Serves as the go-to person for all department needs, including catering requests, travel assistance, schedule maintenance, and office/workspace supplies needs.
Manages special projects as assigned related to meeting preparation, project management, and new initiatives that affect NPRs Member station network.
Contributes to managing Salesforce documentation for department heads.
Supports the planning and coordination of CEO and executive participation in Member station events and visits.
Has senior-level interactions of a complex, sensitive and highly confidential nature inside and outside the company. Serves as the internal and external point of contact representing various Member Partnership staffers.
Assists department head in shepherding and coordinating team culture initiatives through training sessions, team meetings, staff care packages, and other activities.
Performs department/ision coordination duties that are often highly confidential. Coordinates review of information requiring executives signature.
Assists with the interview process and onboarding planning for new team members.
Provides administrative assistance to other managers and staff as needed.

The above duties and responsibilities are not an exhaustive list of required responsibilities, duties and skills. Other duties may be assigned, and this job description can be modified at any time.

Qualifications

Required:

Bachelor’s degree or equivalent combination of education and experience required.
Experience:
- 2-4 years as a high-performing administrative assistant.
Computer literacy with highly advanced knowledge of Microsoft Office especially Outlook, Word, Excel and PowerPoint.
- Intermediate knowledge of Microsoft Office especially Outlook, Word and Excel..
Excellent organizational, verbal, written, and listening skills.
Strong attention to detail and proofreading ability.
The ability to juggle and prioritize simultaneous assignments in a fast-paced, deadline-driven environment. Must approach work with a sense of urgency. Must be flexible and proactive.
Proven ability to anticipate needs and problem solve with minimal direction. Demonstrated ability and instances of taking initiative.
Exceptional work ethic.
Commitment to principles and best practices of ersity, equity, inclusion and representation.
Demonstrated ability to build and maintain respectful and productive professional relationships.
Outstanding communication and interpersonal skills, demonstrating social skills, confidentiality, sensitivity, and professionalism.
Proactive, detail-oriented approach to work that anticipates the needs of the executive and takes steps to address those needs.
Professional appearance and demeanor with a keen understanding of the meaning of customer service.
Curiosity to engage with and understand the intricacies of the NPR network and public media as a whole.
Ability to be plugged into the culture of the organization, understanding its larger strategic goals and needs.

Preferred Qualifications:

Knowledge of the public radio system, membership organizations, and/or federated systems, and/or a willingness to learn.

WORK LOCATION

Remote Permitted: This is a remote permitted role. This role is based out of our Washington, DC office but the employee may choose to work on a remote basis from a location that NPR approves.

JOB TYPE

This is a full time, non exempt position.

COMPENSATION

Hourly Range: The U.S. based anticipated hourly range for this opportunity is $31.25-$33.65 plus benefits. The range displayed reflects the minimum and maximum hourly rate NPR expects to provide for new hires for the position across all US locations.

Benefits: NPR offers access to comprehensive benefits for employees and dependents. Regular, full-time employees scheduled to work 30 hours or more per week are eligible to enroll in NPRs benefits options. Benefits include access to health and wellness, paid time off, and financial well-being. Plan options include medical, dental, vision, life/ accidental death and dismemberment, long-term disability, short-term disability, and voluntary retirement savings to all eligible NPR employees.

Does this sound like you? If so, we want to hear from you.

The range displayed reflects the minimum and maximum salaries NPR expects to provide for new hires for the position across all US locations.

NPR Pay Range

$31.25$33.65 USD

Want more NPR? Explore the stories behind the stories on our NPR Extra blog.Get social with NPR Extraon Facebook and Instagram. Find more career opportunities at NPR.org/careers.

NPR is an Equal Opportunity Employer. NPR is committed to being an inclusive workplace that welcomes erse and unique perspectives, all working toward the same goal to create a more informed public. Qualified applicants receive consideration for employment without regard to race, color, ethnicity, national origin, ancestry, age, religion, religious belief, sex (including pregnancy, childbirth and related medical conditions, lactation, and reproductive health decisions), sexual orientation, gender, gender identity or expression, transgender status, gender non-conforming status, intersex status, sexual stereotypes, nationality, citizenship status, personal appearance, marital status, family status, family responsibilities, military status, veteran status, mental and physical disability, medical condition, genetic information, genetic characteristics of yourself or a family member, political views and affiliation, unemployment status, protective order status, status as a victim of domestic violence, sexual assault, or stalking, or any other basis prohibited under applicable law.

You may read NPRsprivacy policyto learn about how NPR may handle information you submit with any application.

Craresources Remote.coabout 2 months ago

Apply Nowabout 2 months ago

location: remote

EXECUTIVE ASSISTANT TO THE PRESIDENT

Location: US Locations; 100% Remote

Time Commitment: ~40 hours weekly

Location: Remote but must be able to join a 7:30 AM ET weekday huddle with the team

Relocation Support: N/A

COMPANY PROFILE:

craresources is a specialty niche recruiting firm where we focus in the recruitment of Clinical Research Associates. We have quickly grown to a well branded nationwide leader and are anticipating outstanding continued growth in the industry. Because of this phenomenal growth, we have an urgent need for a detailed oriented inidual to join our project team as an Administrative Operations Specialist.

JOB SUMMARY AND RESPONSIBILITIES:

Must love these tasks:

Candidate Qualification Tasks:

o Conduct fraud detection on candidates including conducting resume reviews, education verification, digital footprint analysis, and employment review/comparison.

o Add potential candidates into our CRM and assign to jobs for the Sourcers.

o Check and/or Facilitate Candidate References.

o Prepare Candidate submittal packages for Client review.

Job Setup Tasks:

o Participate in the administrative aspects of setting up new client jobs for recruitment team to source and recruit.

o Post open positions on corporate website and social media sites.

o Update jobs when client requirements or priorities change.

o Close jobs once won.

Performance Management:

o Prepare the agenda for our daily huddle

Social Media and SEO Administrative Tasks.

o Manage Social Media content posts on LinkedIn and Facebook.

o Pull Traffic Reports to Analyze SEO opportunities.

o Draft monthly newsletters and track open rates.

Would be nice if you like these tasks:

Create articles, press releases, and other branding/marketing material for firm promotion.
Assist with Podcast productions.
Assist Leadership with Email Campaign and Monthly Newsletter correspondences.
Assist Head of Recruiting Operations and Operations Manager in prioritizing daily workflow.
Schedule interviews between Candidates and Recruiters as well as Candidates and Clients.
Assists with back-office functions such as putting contracts into place with Candidates.

Qualifications / Requirements:

Bachelor’s Degree from an accredited university or college with a minimum of 2 years’ experience in an administrative role OR a high school diploma / GED with a minimum of 5 years’ experience in an administrative role.
Internet proficiency and knowledge of social media and web-based applications.
Knowledge of computer systems and applications; must be adept in the use of Microsoft Applications including MS Office and email with ability to create, compose and edit written materials.
Must be disciplined and able to dedicate a fully focused work-from-home schedule.

Desired Characteristics:

Ability to prioritize and anticipate needs.
Ability to maintain confidentiality of highly sensitive information.
Ability to balance workload under short deadlines and changing priorities in a fast-paced environment.
Ability to manage multiple projects and priorities and initiate follow-up to ensure timely achievement of commitments.
Strong oral and written communication skills.
Strong interpersonal and leadership skills.

Personality Profile:

Strong analytical skills: Pulls together information from a variety of sources in a user-friendly, business driven way. Provides facts and candid assessment of issues and makes clear recommendations for resolutions.
Results and detailed oriented inidual with a positive outlook and a clear focus on high quality.
Excellent communication and interpersonal skills with proven ability to take initiative, be responsive and hands on, and build strong productive relationships.
Ability to work in a fast-paced environment with strong organizational and multi-tasking abilities.
Team player with a high sense of urgency to interact at all levels of the organization.
Keen for new experience, responsibility and accountability.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
By submitting your personal profile and resume, you consent to craresources sharing this information within its recruiting ision in order to identify other employment opportunities for which you may be suitable.

EcoAgriculture Partners Remote.coabout 2 months ago

Apply Nowabout 2 months ago

location: remoteus

EXECUTIVE ASSISTANT TO THE PRESIDENT

Location:Remote (the organization operates in the US Eastern Time zone)

Reports to:President/CEO

Position type:Full time

Official title: Executive Assistant to the President

About the Position:

EcoAg seeks a highly organized, thorough, and motivated associate to:

Support EcoAgs President in work plan organization and communications with partners
Support EcoAgs President and Senior Leadership Team in the development of fundraising proposals and donor communications
Support EcoAgs international Board of Directors, including quarterly meeting organization, preparation, reporting, and maintaining archives
Support EcoAg’s President in erse outreach and publications
Support other organizational development activities of EcoAgriculture Partners.

About EcoAgriculture: EcoAgriculture Partners helps communities build vibrant local economies and healthy food systems while restoring nature. EcoAgriculture Partners is a leading global nonprofit organization dedicated to advancing integrated landscape management for conservation, ecosystem restoration, and sustainable development. We advance knowledge, policies, and evidence-based innovations with local leaders to implement robust and sustainable conservation and development strategies. EcoAgriculture convenes the 1000 Landscapes for 1 Billion People initiative (1000L), a radical collaboration of changemakers working together to sustain and restore ecosystems, build rural prosperity, and confront climate change through landscape approaches. To learn more about EcoAgriculture Partners and 1000 Landscapes, visit our websites atwww.ecoagriculture.org andwww.landscapes.global.

About you:

Bachelor’s degree or international equivalent incommunications, humanities, sustainable development or other field related to the job responsibilities
Excellent English writing and editing skills for erse types of communications (articles, blogs, fundraising proposals, high-level correspondence)
Demonstrated experience in communications and/or administrative management
Experience in information management
Strong multi-tasker able to work independently and as part of a team
Takes initiative and follows through
Experience in international and remote working environments
Ability to manage sensitive relationships and information
Experience with remote collaboration software such as G-Suite, Slack, Trello, and Zoom
Available to operate at least 5 hours during the typical US Eastern Time Zone workday (9 am-5:30 pm) to collaborate with other staff and to join weekly organizational staff meetings

Desired Qualifications:

Professional fluency in a second language, preferably Spanish, Portuguese, or French
Experience organizing online and in-person events; and
Experience in graphic design utilizing Canva or similar.

Salary and Benefits: The salary for this position ranges from $40,000-45,000annually, depending on experience. EcoAgriculture Partners offers a full benefits package, including health insurance for employees and family, retirement plan contributions, and sick and personal leave.

Commitment to Diversity: EcoAgriculture Partners is committed to creating a erse, equitable, and inclusive workplace. We strive to hire iniduals from different backgrounds and perspectives to bring valuable insights and ideas to our team. We look forward to applications from candidates who share our values. The successful applicant will be available to work during most normal business hours on the U.S. East Coast. Candidates based in the U.S. must already have legal work status.

Boldly Remote.coabout 2 months ago

Apply Nowabout 2 months ago

location: remote

Location: US Locations Only; 100% Remote; Part-Time

Boldly is the leading provider of remote executive assistant services and we’re seeking part-time and full-time remote Executive Assistants to support established Fortune 500 companies, senior-level executives, and successful business owners as they make a greater impact in the world.

About the position

As a Boldly Employee, you will have the best of both worlds. Like a freelancer, you will have the opportunity to choose the clients you support based on company values and your preferences—and you’ll have the flexibility that comes with setting your own schedule within standard US business hours. Alongside that flexibility, you’ll have the stability of being a W2 employee working a set number of hours each week and hassle-free payment for your work every two weeks. You’ll create long-term partnerships with the executives that you assist and gain valuable experience in a variety of industries.

Your work will be 100% remote and flexible with no night or weekend work. This means that even if you choose to ramp up to a 40-hour week, there can still be an element of flexibility in the hours that you choose to work based on your personal preference.

As an executive assistant, you’ll apply your professional skills in a wide range of tasks, including:

Maintaining appointment schedules and calendars
Planning and scheduling meetings, conferences, and travel
Making travel arrangements including flight and hotel bookings
Maximizing the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf
Managing multiple email inboxes for executives
Managing expenses
Providing customer/supplier support
Other executive admin responsibilities as needed

About you

You are a Jack or Jill of all trades with at least 7 years of experience serving as a virtual executive assistant or administrative assistant and have experience providing outstanding support to multiple clients or executives simultaneously. At this point in your career, your #1 priority is to work fully remote with a company that prioritizes flexibility in the workplace, and that promotes a culture of respect, kindness, and transparency. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, organized, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!

About us

For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning – visit our jobs page at https://boldly.com/jobs/

Required Skills and Experience:

A minimum of 7 years of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives (general admin experience as part of another role will not qualify)
A minimum of 4 years of calendar management experience including coordinating meetings, appointments, and schedules for executives
A minimum of 2 years of experience in executive travel coordination, including flights, lodging, and ground transportation
A minimum of 2 years of experience managing and organizing the email inbox of senior leaders
Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
Ability to multitask with ease and prioritize work as needed
Highly organized with excellent time management skills
Ability to learn new tools quickly
Excellent interpersonal communication
Strong writing skills
Ability to work independently and under the pressure of deadlines
Solution driven!

Benefits you’ll love, for both part-time and full-time employees:

W2 employment status
100% remote work
Flexible schedule within regular business hours
Ability to work PT (at a minimum of 25 hours a week) or FT hours
Pay ranges between $24-$30 an hour with regular pay raises throughout your tenure. (The higher end of the salary range is reserved for existing employees who demonstrate strong performance over time. For new team members, initial compensation is determined by geographical location, with those in CA, WA, MA, NJ, or NY receiving $26 per hour, while those in other locations receive $24 per hour.)
401k with employer match
Paid time off including vacation/sick leave, holidays, and parental leave
Technology stipend
Wellness events
Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients
Full-time employees are also eligible for medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly

Location: US Locations Only

MultiCare Remote.coabout 2 months ago

Apply Nowabout 2 months ago

location: remoteus

Executive Assistant to CEO

Executive Assistant

Location:Remote, USA

Full time

You Belong Here.

At MultiCare, we strive to offer a true sense of belonging for all our employees. Across our health care network, you will find a dynamic range of meaningful careers, opportunities for growth, safe workplaces, and flexible schedules. We are connected by our mission – partnering and healing for a healthy future – and dedicated to the health and well-being of the communities we serve.

FTE: 1_, Shift: Days_, Schedule: _Monday – Friday

Position Summary

The Executive Assistant is responsible for providing high-level administrative support to a designated Vice President, ensuring the smooth workflow and daily operations in the department. This is a top-level administrative support position, working with highly confidential information and matters. Work situations are a variety of functions from a routine nature to complex special project work requiring organization in working with information relating to a wide variety of subject areas, policies, and programs. This position requires attention to detail; strong customer service skills; and discretion and good judgment when dealing with sensitive, privileged, and confidential information. This position has a wide variety of both internal and external contacts.

Requirements

Minimum two (2) years of college or successful completion of a vocational secretarial course
AA or BA degree preferred
Minimum five (5) years high level administrative assistant or secretarial experience, in a health care setting preferred

Our Values

As a MultiCare employee, we’ll rely on you to reflect our core values of Respect, Integrity, Stewardship, Excellence, Collaboration and Kindness. Our values serve as our guiding principles and impact every aspect of our organization, including how we provide patient care and what we expect from each other.

Why MultiCare?

Belonging: We work to create a true sense of belonging for all our caregivers
Mission-driven: We are dedicated to our mission of partnering for healing and a healthy future and the patients and communities we serve
Market leadership: Washington state’s largest community-based, locally governed health system
Employee-centric: Named Forbes Americas Best Employers by State in 2023
Technology: “Most Wired”health caresystem 15 years in a row
Leading research: MultiCare Institute for Research & Innovation, 40 years of ground-breaking, clinical and health services research in our communities
Lifestyle: Live and work in the Pacific Northwest – offering breathtaking water, mountains and forest at every turn

Pay and Benefit Expectations

We provide a comprehensive benefits package, including competitive salary, medical, dental and retirement benefits and paid time off. As required by various pay transparency laws, we share a competitive range of compensation for candidates hired into each position. The pay scale is $61,422.00 – $88,379.00 USD. However, pay is influenced by factors specific to applicants, including but not limited to: skill set, level of experience, and certification(s) and/or education. If this position is associated with a union contract, pay will be reflective of the appropriate step on the pay scale to which the applicants years of experience align.

Modern Health Remote.coabout 2 months ago

Apply Nowabout 2 months ago

location: remoteus

Executive Assistant to CEO

Location:Remote- US

Modern Health

Modern Health is a mental health benefits platform for employers. We are the first global mental health solution to offer employees access to one-on-one, group, and self-serve digital resources for their emotional, professional, social, financial, and physical well-being needs all within a single platform. Whether someone wants to proactively manage stress or treat depression, Modern Health guides people to the right care at the right time. We empower companies to help all their employees be the best version of themselves, and believe in meeting people wherever they are in their mental health journey.

We are a female-founded company backed by investors like Kleiner Perkins, Founders Fund, John Doerr, Y Combinator, and Battery Ventures. We partner with 500+ global companies like Lyft, Electronic Arts, Pixar, Clif Bar, Okta, and Udemy that are taking a proactive approach to mental health care for their employees. Modern Health has raised more than $170 million in less than two years with a valuation of $1.17 billion, making Modern Health the fastest entirely female-founded company in the U.S. to reach unicorn status.

We tripled our headcount in 2021 and as a hyper-growth company with a fully remote workforce, we prioritize our people-first culture (winning awards including Fortune’s Best Workplaces in the Bay Area 2021). To protect our culture and help our team stay connected, we require overlapping hours for everyone. While many roles may function from anywhere in the world see inidual job listing for more team members who live outside the Pacific time zone must be comfortable working early in the morning or late at night; all full-time employees must work at least six hours between 8 am and 5 pm Pacific time each workday.

We are looking for driven, creative, and passionate iniduals to join in our mission. An inclusive and erse culture are key components of mental well-being in the workplace, and that starts with how we build our own team. If you’re excited about a role, we’d love to hear from you!

The Role

We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to our CEO. The successful candidate will be responsible for managing the CEO’s schedule, coordinating meetings and appointments, handling correspondence, and ensuring efficient communication across the executive team. We are looking for an experienced and detail-oriented Executive Assistant who thrives in a fast-paced environment. The ideal candidate will be proactive, strategic, and possess exceptional organizational skills. This role requires the ability to anticipate the needs of the CEO, provide detailed administrative support, and contribute to the overall efficiency and effectiveness of the executive team. This person understands how different priorities come into play on an execs calendar, enjoys making processes more streamlined and efficient, and has a meticulous eye for detail. Additionally, you enjoy planning company events, improving team morale, and care about the cross-functional connections your exec is building with key stakeholders.

This position is not eligible to be performed in Hawaii.

What Youll Do

CEO
- Manage complex calendars using Google Calendar – including vetting, prioritizing, and providing recommendations to optimize the CEOs time and productivity
- Coordinate domestic and international travel arrangements as needed and process travel expense reports in a timely manner
- Follow up and provide reminders on project deadlines, to do items, and deliverables as well as prepare and coordinate materials for meetings, presentations, and reports
- Triage and reply to emails, Google comments, Slack channels, and text in a prompt and timely manner
- Facilitate large meetings, conferences, speaking engagements internally and externally
- Act as a liaison between the CEO and internal / external stakeholders to ensure seamless communication and coordination
- Manage personal arrangements such as: booking flights, hotel reservations, car service, appointments, etc.
- Perform research, assist with projects and organization, carry out miscellaneous requests to gather information to support decision making processes
- Handle confidential and sensitive information with the utmost discretion and professionalism
Executive Team
- Build trusted partnerships with the Executive Assistant team, the Executive team, and the People team
- Work closely with the Executive Assistant team and C-suite executive on priorities for the exec team and broader companys goals
- Assist with the scheduling of multiple stakeholder meetings a timely and responsive manner
- Lead and organize event planning and coordination for team meetings and offsites
- Plan team morale events as needed
- Manage the executive teams offsite andtravelbudget
- Contribute to leadership meetings by taking notes and tracking action items in partnership with the Chief of Staff

Who You Are

Bachelors degree or equivalent practical experience
Minimum 5 years of administrative experience
Minimum 3 years of experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
Master at everything Gsuite
Curious about learning new things – open to work on other projects as needed
Familiarity with Salesforce, Looker, Okta a plus
Experience supporting multiple leaders and stakeholders with efficacy and accuracy
Top notch communication skills with ability to build strong relationships with both internal and external stakeholders
Team player that can easily handle changing priorities and multi-task in a fast-paced environment
Wiz at prioritizing leaders calendars with the ability to make judgment calls and decisions based on a rapidly changing landscape
Demonstrated ability to drive projects and programs to successful completion, including building productive, cross-functional relationships and aligned objectives
Thrives with owning one-off projects and seeing them through to fruition with minimal oversight
Impeccable organizational skills with a strong attention to detail
Prior experience coordinating projects and events
Discretion to work with confidential information

Benefits

Fundamentals:

Medical / Dental / Vision / Disability / Life Insurance
High Deductible Health Plan with Health Savings Account (HSA) option
FlexibleSpending Account (FSA)
Access to coaches and therapists through Modern Health’s platform
Generous Time Off
Company-wide Collective Pause Days

Family Support:

Parental Leave Policy
Family Forming Benefit through Carrot
Family Assistance Benefit through UrbanSitter

Professional Development:

Professional Development Stipend

Financial Wellness:

401k
Financial Planning Benefit through Origin

But wait theres more!

Annual Wellness Stipend to use on items that promote your overall well being
New Hire Stipend to help cover work-from-home setup costs
ModSquad Community:Virtual events like active ERGs, holiday themed activities, team-building events and more
Monthly Cell Phone Reimbursement

Equal Pay for Equal Work Act Information

Please refer to the ranges below to find the starting annual pay range for iniduals applying to work remotely from the following locations for this role.

Compensation for the role will depend on a number of factors, including a candidates qualifications, skills, competencies, and experience and may fall outside of the range shown. Ranges are not necessarily indicative of the associated starting pay range in other locations. Full-time employees are also eligible for Modern Health’s equity program and incredible benefits package.

Depending on the scope of the role, some ranges are indicative of On Target Earnings (OTE) and includes both base pay and commission at 100% achievement of established targets.

San Francisco Bay Area

$125,900$148,100USD

All Other California Locations

$113,500$133,300USD

Colorado

$101,000$118,500USD

New York City

$125,900$148,100USD

All Other New York Locations

$113,500$133,300USD

Seattle

$113,500$133,300USD

All Other Washington Locations

$113,500$133,300USD

Tanium Remote.coabout 2 months ago

Apply Nowabout 2 months ago

location: remoteus

Executive Assistant - Corporate Affairs

Title: Executive Assistant

Location: Remote, US

JobDescription:

The Basics

We are searching for an Executive Assistant with a positive and can-do attitude, who will thrive in our fast-paced dynamic environment. The ideal candidate will have a high level of comfort dealing with executives, have excellent interpersonal and social skills, and be flexible and adapt easily to changing priorities.

In this role you will provide support to the Chief Technology Officer. The ideal applicant will have demonstrated experience working with all levels of internal and external professionals, handling complex calendars and other arrangements for senior executives. A successful candidate must be detail-oriented, a solid multi-tasker, and have prior experience supporting a CTO and their staff. In addition, the candidate must be polished and professional, with excellent oral and written communication skills.

What youll do

Administrative functions including calendaring, meeting assistance, expense reports, travel and event planning, assisting with general requests
Handle multiple, potentially competing priorities with patience, flexibility and responsiveness
Handle confidential and sensitive information with high integrity, ethics and the utmost of confidentiality
Handle work with a proactive and efficiency-oriented approach, while being highly organized and paying attention to detail
Collaborate with other executive assistants
Approach the role with a high degree of dependability, team mindset and a positive attitude

Were looking for someone with

Education
- BA/BSrequired
Experience
- 5+ years of VP or Executive administrative support required
- Deep experience with a variety of office productivity tools, including Google Apps, Concur, Egencia, Zoom, Microsoft Suite, Box, DocuSign preferred
- Proficiency and speed with PowerPoint required
- Excellent organizational skills, attention to detail, and positive attitude
- Openness to learning new things and to improving processes
- Handle sensitive information with good judgement and discretion
- Proactive approach to tasks with a goal of improving the efficiency of the departments supported
- Manage priorities and handle multiple tasks and requests from department members with frequent, tight deadlines, remaining calm under pressure and responsive throughout

About Tanium

Tanium, the industrys only provider of converged endpoint management (XEM), leads the paradigm shift in legacy approaches to managing complex security and technology environments. Only Tanium protects every team, endpoint, and workflow from cyber threats by integrating IT, Operations, Security, and Risk into a single platform that delivers comprehensive visibility across devices, a unified set of controls, and a common taxonomy for a single shared purpose: to protect critical information and infrastructure at scale. Tanium has been named to the Forbes Cloud 100 list for six consecutive years and ranks on Fortunes list of the Best Large Workplaces in Technology. In fact, more than half of the Fortune 100 and the U.S. armed forces trust Tanium to protect people; defend data; secure systems; and see and control every endpoint, team, and workflow everywhere. Thats the power of certainty.

On a mission. Together.

At Tanium, we are stewards of a culture that emphasizes the importance of collaboration, respect, and ersity. In our pursuit of revolutionizing the way some of the largest enterprises and governments in the world solve their most difficult IT challenges, we are strengthened by our unique perspectives and by our collective actions.

We are an organization with stakeholders around the world and its imperative that the ersity of our customers and communities is reflected internally in our team members. We strive to create a erse and inclusive environment where everyone feels they have opportunities to succeed and grow because we know that only together can we do great things.

Each of our team members has 5 days set aside as volunteer time off (VTO) to contribute to the communities they live in and give back to the causes they care about most.

What youll get

The annual base salary range for this full-time position is $65,000 to $195,000. This range is an estimate for what Tanium will pay a new hire. The actual annual base salary offered may be adjusted based on a variety of factors, including but not limited to, location, education, skills, training, and experience.

In addition to an annual base salary, team members will receive equity awards and a generous benefits package consisting of medical, dental and vision plan, family planning benefits, health savings account, flexible spending account, transportation savings account, 401(k) retirement savings plan with company match, life, accident and disability coverage, business travel accident insurance, employee assistance programs, disability insurance, and other well-being benefits.

BeiGene Remote.coabout 2 months ago

Apply Nowabout 2 months ago

location: remoteus

Administrative Assistant, Tax

Executive Assistant – Corporate Affairs

locations

Remote (US)

time type

Full time

job requisition id

R23335

BeiGene continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

General Description:

BeiGene is seeking an experienced Executive Assistant to support the SVP, Corporate Affairs leader and other department members. The person in this role will need to be an experienced, detailed-oriented problem-solver with exceptional flexibility to coordinate across functions. Additionally, the ideal candidate will have exceptional communication skills, the ability to manage the needs of many, be self-motivated, and demonstrates resourcefulness in building relationships across the global BeiGene organization.

Essential Functions of the job:

Provide administrative support to the SVP, Corporate Affairs and other department members
Manage complex/heavy calendaring, scheduling, expenses and travel
Understand business priorities and proactively look for ways to streamline the support matrix
Build and maintain key external relationships via the core businesss needs
Build and maintain internal cross-functional relationships across BeiGene
Ensure and maintain confidentiality of all appropriate communications and documentation
Partner across the Corporate Affairs team
Schedule and coordinate candidate phone, video, and in-office interviews
Process purchase requisitions and contracts
Provide assistance as needed for assigned department and partner w/ Manager Strategy & Operations, in support of the larger Corporate Affairs team for ad-hoc projects as needed.
BeiGene Patient Advocacy Portal Management.

Qualifications:

Minimum of 7-10 years experience assisting high level leaders; multiple disciplines a plus

Extensive experience in efficiently multi-tasking between business partners and priorities

Ability to take on increased responsibility as the company grows

Ability to independently work in an ambiguous yet fast-paced environment

Ability to work independently in a fast-paced environment with constantly changing priorities

Strong organizational and communication skills, team-oriented philosophy, and problem-solving skills

Demonstrated ability to relate well with all levels of management and peers

A positive can-do attitude

Computer Skills:

High level of proficiency with Microsoft Office, Outlook, Concur, Zoom, Ariba, SAP, Contract Management System

Education Required:

High School education required; Bachelors degree is a plus

Competencies:

Ethics – Treats people with respect; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently. Completes administrative tasks correctly and on time. Follows instructions and responds to management direction.

Communication – Listens and gets clarification; Responds well to questions; Speaks clearly and persuasively in positive or negative situations. Writes clearly and informatively. Able to read and interpret written information.

Teamwork – Balances team and inidual responsibilities; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone’s efforts to succeed. Contributes to building a positive team spirit; Shares expertise with others.

Adaptability Able to adapt to changes in the work environment. Manages competing demands. Changes approach or method to best fit the situation. Able to deal with frequent change, delays, or unexpected events.

Technical Skills – Assesses own strengths and development areas; Pursues training and opportunities for growth; Strives to continuously build knowledge and skills; Shares expertise with others.

Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

Quality – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

Analytical – Synthesizes complex or erse information; Collects and researches data; Uses intuition and experience to complement data.

Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully.

Project Management – Communicates changes and progress; Completes projects on time and budget.

BeiGene Global Competencies

When we exhibit our values of Patients First, Collaborative Spirit, Bold Ingenuity and Driving Excellence, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

Fosters Teamwork
Provides and Solicits Honest and Actionable Feedback
Self-Awareness
Acts Inclusively
Demonstrates Initiative
Entrepreneurial Mindset
Continuous Learning
Embraces Change
Results-Oriented
Analytical Thinking/Data Analysis
Financial Excellence
Communicates with Clarity

Salary Range: $83,100.00 – $108,100.00 annually

BeiGene is committed to fair and equitable compensation practices. Actual compensation packages are determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location. Packages may vary by location due to differences in the cost of labor. The recruiter can share more about the specific salary range for a preferred location during the hiring process. Please note that the listed range reflects the base salary or hourly range only. Non-Commercial roles are eligible to participate in the annual bonus plan, and Commercial roles are eligible to participate in an incentive compensation plan. All Company employees have the opportunity to own shares of BeiGene Ltd. stock because all employees are eligible for discretionary equity awards and to voluntarily participate in the Employee Stock Purchase Plan. The Company has a comprehensive benefits package that includes Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness.

We are proud to be an equal opportunity employer and we value ersity. BeiGene does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Burkland Associates Remote.coabout 2 months ago

Apply Nowabout 2 months ago

location: remoteus

Administrative Assistant, Tax

Location: United States

About Us

Burklands core purpose is to Accelerate Dreams. So often, turning dreams into reality helps change the world. We thrive at the forefront of this transformation. Startups desire our professionals they are the best in the business. Startups seek our content we are an industry thought leader. Startups trust our expertise, so founders can focus on their companies, products, and value-add. As a part of our demonstrated value, our clients raised over $3B just last year.

At Burkland, we lead with our Core Purpose. We do this for both our clients and our employees. We believe that leaning on our Core Values (Fresh Perspectives, Exponential Value, Empathy, Trusted Partner) will lead to happy clients and happy employees.

We are aremote-first company with over 180 incredible team members, more than 750 clients, and a commitment to Accelerating Dreams.

The Role

We are seeking a highly organized and detail-oriented Administrative Assistant to support our Tax Consulting Practice. The ideal candidate will have excellent communication skills, a background in administrative roles, and preferably, some basic knowledge of tax-related processes. This role primarily involves administrative tasks, with occasional client interaction and may extend to handling confidential information and filing annual reports.

Key Responsibilities

Manage all incoming and outgoing mail, including regular visits to the post office for timely and accurate dispatch.
Maintain excellent communication with clients and internal Account Managers (AMs) to ensure smooth information flow.
Handle client interactions, specifically related to engagement letters and other administrative documents.
Ideally, possess previous experience working in a tax office environment.
Basic knowledge of tax forms such as Form 1120, Form 1065, and Form 990.
Provide comprehensive administrative support to the Tax Consulting Team.
Assist in filing annual reports.
Handle sensitive and confidential information with the utmost discretion.
Ensure compliance with data protection and privacy regulations.

About You

Proven experience in administrative roles, preferably within a tax consulting or financial services environment.
Familiarity with basic tax concepts and forms.
You are naturally curious, and a problem-solver. Youre someone who likes to learn and is eager to take on new challenges, especially when it comes to cutting-edge technology and emerging industries.
You are a communicator at your core. Impeccable written and verbal communication is critical since this is the cornerstone of the role.
You thrive in a fast-paced, dynamic environment. You like being busy and are an expert at aggressive prioritization. If you have startup experience, thats a huge plus!
Ability to interact professionally with clients and internal team members.
Strong attention to detail and accuracy in all tasks.
Demonstrated ability to handle confidential information responsibly.

What We Offer

Flexiblework schedule to promote a healthy work-life balance.
Medical, Dental & Vision Insurance for you and your dependents.
Short & Long Term Disability Insurance to support you when you need it the most.
FlexiblePTO Take time off from work when you need it.
401k with a company match to ensure you are ready for retirement.
A generoushomeoffice expense reimbursement so you have the office you need to be productive.
Forget the commute! Were aremote-first workplace, so you can work from yourhomeoffice or from the beach if youd like!
We offer a collaborative, communicative culture driven by our Core Purpose + Values. We work with incredibly smart people who love to learn and share what they know. If this sounds like a team youd like to be a part of, wed love to hear from you.

Final offer amounts depend on multiple factors such as candidate experience and expertise, geographic location, total compensation, and market data. In addition, full-time regular positions are eligible for 401(k), health benefits, and other benefits; some of these benefits may be available forpart-timeemployees.

HP - Hewlett Packard Remote.coabout 2 months ago

Apply Nowabout 2 months ago

location: remoteus

Executive Assistant (Full-Time, West Coast)

Executive Assistant (US-Remote)

Spring, Texas, United States of America

All Cities, California, United States of America

Full time

job requisition id 3125487

Executive Assistant (US-Remote)

Description –

The Digital Services organization is currently in search of an exceptionally skilled Executive Assistant to provide robust support to our leadership team. The ideal candidate should have extensive administrative assistant skills and an understanding of company policies and procedures, enabling them to handle complex tasks and assignments efficiently. The role demands a comprehensive grasp of both general and technical aspects of the job, with a focus on tackling multifaceted assignments that require substantial judgment, initiative, and specialized knowledge to address challenges and propose effective solutions. The successful candidate will thrive in an environment where they can work independently, completing tasks with minimal supervision. Additionally, they may be tasked with determining methods and procedures for new assignments that lack established protocols.

Responsibilities:

Responsible for performing tactical and strategic administrative support tasks for upper executive level employees of the organization.
Responsibilities include performing various tasks in administrative support at the upper executive level.
These tasks may include, but are not limited to, key records maintenance, compiling data for reports, administrative tasks associated with the budget process, scheduling executive appointments and meetings, calendar maintenance for upper executive level employees, answering/screening/routing telephone calls for upper level executives, preparing expense reports, preparing/editing executive presentations, making travel arrangements, mentoring/leading the general administrative staff of the department/ision, and other established general administrative requirements of the organization.
Coordinates the administrative work within the department/ision, working with other departments/isions and companies.
Recognized as the top administrative employee in the department or ision.
The work performed by these employees is predominately administrative work that is largely tactical and strategic in nature.

Education and Experience:

High school education or equivalent; some college level education highly preferred.
Typically requires a minimum of 7+ years general administrative experience, or equivalent combination of experience and college level education.

Knowledge & Skills:

Senior/advanced general administrative skills/ knowledge.
Usually works with multiple issues/projects and has the experience/ability to support multiple employees’ administrative needs.
Regarded as the key administrative employee of the department and is a primary administrative employee in the ision/ company.
Specific advanced software skills as required by the department.

Job –Administration

Schedule –Full time

Shift –No shift premium (United States of America)

Travel –

Relocation –

EEO Tagline –HP Inc.is EEO F/M/Protected Veteran/ Inidual with Disabilities.

Boldly Remote.coabout 2 months ago

Apply Nowabout 2 months ago

location: remote

Location: US Locations Only; 100% Remote

About you

You have 7 years of experience as an executive assistant working in a fast-paced environment supporting multiple high-level executives. At this point in your career, your #1 priority is to join a fully remote company that prioritizes flexibility in the workplace, and that promotes a culture of respect, kindness, and transparency. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!

About us

We believe that it is possible to have a rewarding career that doesn’t conflict with your personal responsibilities and life choices. Our erse team of executive assistants includes parents, military spouses, caregivers, and those with unique life situations where working remotely is not just a ‘nice to have’. Fostering a thriving company culture where everyone has a sense of belonging and enjoys coming to work is our # 1 priority. As a woman-owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a erse, equitable, and inclusive workplace for all. And of course, as a remote-first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment!

For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning – visit our jobs page at https://boldly.com/jobs/

About the position

We are currently seeking a full-time employee to serve as an Executive Assistant supporting one of our clients, a large venture capital firm with global reach. In this role, you will partner with other Boldly team members to provide executive assistance to select executives in the company. The role is heavily focused on scheduling and calendar management. Ideally, you have experience working in a fast-paced environment.

Our client is located on the West Coast so while the role is open to all time zones and fully remote, Pacific or Mountain time is preferred.

Joining Boldly as a full-time W2 employee is a rewarding long-term career opportunity. As a Boldly employee, your work will be 100% remote and flexible with no night or weekend work. This means that while you will be expected to work a 40-hour week, there is flexibility in the hours that you choose to work based on personal preferences.

Responsibilities:

Executive Assistance/General Admin
Help manage the calendars for multiple executives and schedule external meetings across time zones
Make travel arrangements if needed
Assist with other administrative tasks as needed

Required Skills and Experience:

A minimum of 7 years of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives (general admin experience as part of another role will not qualify)
A minimum of 4 years of calendar management experience including coordinating meetings, appointments, and schedules for executives
A minimum of 2 years of experience in executive travel coordination, including flights, lodging, and ground transportation
A minimum of 2 years of experience managing and organizing the email inbox of senior leaders
Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
Ability to multitask with ease and prioritize work as needed
Highly organized with excellent time management skills
Ability to learn new tools quickly
Excellent interpersonal communication
Strong writing skills
Ability to work independently and under the pressure of deadlines
Solution driven!

Benefits you’ll love, for full-time employees:

W2 employment status
Pay rate of $27 an hour with regular pay raises throughout your tenure
Medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly
401k with employer match
Paid time off including vacation/sick leave
Paid holidays
Paid parental leave
Technology stipend
Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients

Location: US Locations Only

PETA - People for the Ethical Treatment of Animals Remote.co2 months ago

Apply Now2 months ago

location: remoteus

Sales Administrative Assistant

Administrative Assistant Animals in Film and Television

Fully Remote PETA

Job Type

Full-time

Description

Position Objective:

To provide support to PETAs Animals in Film and Television ision of the Communications department

Primary Responsibilities and Duties:

Identify the use or depiction of animals in projects in all stages of film and TV development
Track industry trades, databases, and news publications for relevant updates
Track upcoming projects of key directors, producers, and writers, as well as for networks, studios, and streaming services
Stay up to date on entertainment news, the latest trailers and music video releases
Maintain contacts, correspondences, files, and research in the isions databases, including archiving and organizing all files
Maintain the isions calendar to track film releases and TV show premiere dates
Screen films and TV shows via streaming services or at nearby movie theaters as required to support the campaign objectives
Attend in-person premieres, limited screenings, and industry events, including demonstrations, as needed
Assist in the coordination of various campaigns and projects related to the use or depiction of animals in film and television
Assist the supervisor with PETAs gift promotions during awards season which, depending on your location, may include receiving and sending packages, assembling materials, and driving to hand deliver gifts
Schedule meetings and take clear and comprehensive meeting notes to distribute to appropriate staff
Review national and international film festival premiere summaries and reviews (Sundance, Cannes, TIFF, etc.)
Coordinate gifts and other mailings to industry contacts
Maintain PETAs whistleblower hotline and relay messages to appropriate staff
Process invoices and credit card expense reports
Provide research support as needed
Perform any other duties assigned by the supervisor

Requirements

Degree in a related field or equivalent experience
Minimum of two years of high-level administrative support
Interest in and extensive knowledge of the film and TV industries
Extensive knowledge of animal rights issues and PETA campaigns
Ability to anticipate the needs of the ision, and to think and act five steps ahead
Demonstrated thorough knowledge of Microsoft programs, including Excel, Word, and Outlook
Demonstrated effective online research skills
Demonstrated exceptional written and verbal communication skills
Demonstrated excellent organizational skills and meticulous attention to detail
Must be a self-starter with the proven ability to work well under pressure and meet deadlines while working remotely and exercising sound judgment
Proven ability to deal with a variety of people in a professional manner, with confidentiality at all times
Must be at least 21 years of age and have a valid U.S. drivers license, a minimum of three years of driving experience, and a satisfactory driving record
Must own or have access to a reliable car, as driving may be required for the position, sometimes on a moments notice
Support for PETA’s philosophy and the ability to professionally advocate PETA’s positions on issues
COVID-19 full vaccination and booster recommended
Commitment to the objectives of the organization

The hourly pay range for this position is $16.00 – $19.97 per hour. The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidates experience and the cost of living in the area in which the candidate will live and work.

Kanopi Studios Remote.co2 months ago

Apply Now2 months ago

location: remoteus canada

Contract Sales Administrative Assistant – Remote

Location: United States; Canada

Description

ABOUT OUR COMPANY

Kanopi Studios is a Design, Development & Support Agency with a fully distributed team of people who are experts in Drupal & WordPress.

Our clients have a mission; we design, build and support websites that help their mission thrive.

But we want our employees to thrive as well. Because our team members do great work for great clients, Kanopi works hard to support them in their career as they continue to create a better web.

As a result, our business continues to grow, and so must our team. Were excited to announce this opportunity to join our team as a Contract Sales Administrative Assistant.

ABOUT THE JOB

As a Contract Administrative Assistant to the Sales Department, you will possess at least 2 years of relevant administrative experience and will report to the Sales Manager. Your day-to-day work will focus on supporting the Core Sales Team, which includes the Sales Manager, Sales Executive(s), CEO, Sales Coordinator, and other Kanopi team members. Your main priority is to provide administrative support for the functions of the Sales Department. This includes ensuring that:

Client facing communications are professional and accurate
Materials needed for client calls are readily available to the Sales Team
All pertinent details are noted in the database
That meetings are promptly scheduled

You will intuitively provide the necessary professional and prompt support to the Sales team, and the Sales Manager in particular, often assisting with scheduling, and other documentation as needs arise.

This position is fast-paced and deals with frequent shifting of priorities. During peak sales season, duties may expand to further support other members of the sales team as needed.

Your typical work week might include:

Assisting with taking call notes in a timely manner.
Scheduling meetings across multiple time zones in a timely manner and ensuring all the meeting attendees receive agendas or pertinent details to support productive engagements.
Researching new leads and potential prospects and deal creation in the HubSpot platform.
Ensuring the accuracy of sales-related data in HubSpot and saving documents related to each deal accurately and promptly..
Assisting in the creation/editing of repeatable processes that help the company continue to be awesome, efficient, and successful.

Requirements

Have demonstrated experience in an administrative capacity (2+ years).
Have relevant experience in avirtual work environment (1+ years).
Have impeccable verbal and written communication skills, including problem-solving and effective team collaboration.
Are a self-motivated, goal-driven, and success-oriented team player.
Demonstrated superior organizational and time management skills.
Have exceptional attention to detail.
Are committed to delivering high-quality work on time.
Are able to stay calm, positive, and solutions-oriented in high-pressure situations.
Are able to juggle multiple, often competing, priorities with ease.
Able to provide effective feedback to team members and management regarding bandwidth and priorities.
Have expertise using Google Suite, Hubspot, Zoom, Microsoft Office, and other related software.
Are committed to continual learning, personal and professional development
Have an interest in working with an awesome remote team building cool open-source software projects.

At Kanopi, we believe a variety of backgrounds, experiences, and voices make for a better workplace. We strongly and enthusiastically encourage people of color, iniduals who identify within and beyond the LGBTQ+ spectrum, women, and people with disabilities to apply.

* All positions are remote

* Applicants must live and be able to work in the US or Canada to be considered.

Tanium Remote.co2 months ago

Apply Now2 months ago

location: remoteus

Senior Executive Assistant

Executive Assistant

Location: Remote, US

The Basics:

In this role you will support the Chief Financial Officer. The ideal applicant will have demonstrated experience of working with all levels of internal and external professionals, handling complex calendars and other arrangements for senior executives. A successful candidate must be detail-oriented, a solid multi-tasker, and have prior experience supporting a CxO. In addition, the candidate must be polished and professional, with excellent oral and written communication skills.

What youll do:

Administrative functions including calendaring, meeting assistance, expense reports, travel and event planning, and assisting with general requests
Expert in scheduling and coordinating quarterly board meetings and investor calls to ensure seamless execution of high-stakes executive engagements
Handle multiple, potentially competing priorities with patience, flexibility, and responsiveness
Handle confidential and sensitive information with high integrity, ethics, and the utmost of confidentiality
Handle work with a proactive and efficiency-oriented approach, while being highly organized and paying attention to detail
Collaborate with other executive assistants
Approach the role with a high degree of dependability, team mindset, and a positive attitude

Were looking for someone with:

Education:
- BA/BS required
Experience:
- 5+ years of CxO administrative support required
- Deep experience with a variety of office productivity tools, including Google Apps, Concur, Egencia, Zoom, Microsoft Suite, Box, and DocuSign preferred
- Proficiency in utilizing Diligent, demonstrating a solid understanding of its features and functionalities required
- Proficiency and speed with PowerPoint required
- Excellent organizational skills, attention to detail, and positive attitude
- Openness to learning new things and to improving processes
- Handle sensitive information with good judgment and discretion
- Proactive approach to tasks with a goal of improving the efficiency of the departments supported
- Manage priorities and handle multiple tasks and requests from department members with frequent, tight deadlines, remaining calm under pressure and responsive throughout

What youll get

In addition to an annual base salary, team members will receive equity awards and a generous benefits package consisting of medical, dental and vision plan, family planning benefits, health savings account, flexible spending account, transportation savings account, 401(k) retirement savings plan with company match, life, accident and disability coverage, business travel accident insurance, employee assistance programs, disability insurance, and other well-being benefits.

Lytx Remote.co2 months ago

Apply Now2 months ago

location: remoteus