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Location:  US or Canada Locations in the Pacific Time Zone; 100% Remote

Executive Assistant to the CEO

Who are we?

The SaaS Academy Team is on a mission to help Software as a Service (SaaS) companies grow to new heights through world-class coaching and training.

Our CEO, Dan Martell is an award-winning entrepreneur and investor who has founded multiple companies. He was named Canada’s top angel investor and he’s completed over 40+ investments with amazing companies like Udemy, Intercom, and Unbounce.

We have big plans for the future, we’re growing fast and now, we need you to help scale to new heights and continue to provide incredible support to entrepreneurs.

What’s the gig? 

We’re searching for an assistant to execute administrative tasks and manage projects for our Chief Executive Officer (CEO), Dan Martell. This isn’t a position for the faint of heart. We’re a team of driven, A-players who have high expectations and high output. If you’re easily overwhelmed or uncomfortable working in a fast-paced remote environment, this position won’t be a good fit for you.

This role will work closely with the CEO to manage his time, calendar, inbox, and payments.

The North Star principles for this position are:

• Protect CEO’s Time: Filter all inbound requests to keep an eye out for those people/places/things that are important and help prioritize them
• Efficient Calendar Management: Be clear, committed, and include context
• Ensure that Everyone Appreciates the Response: Whether that’s a clear ‘yes’ with the appropriate calendar info for an upcoming meeting or a ‘not at this time’ reply, every email and correspondence should be answered clearly and kindly
• Read the Play: Be preemptive and proactive. Come prepared and aware of all the moving pieces and how to address them ahead of time

In short, does this sound like you?

• Organizer. You have impeccable attention to detail, you look to improve processes and you anticipate every eventuality
• Strategist. You approach a project methodically and you’re a keen problem-solver
• Communicator. You have excellent written and verbal communication, and also provide candid feedback to all levels of leadership, including the CEO
• Adaptable. You thrive when you need to find solutions fast and you work fast and efficiently to get the job done
• Efficient. You know how to manage your time well and can help others do the same
• Initiative. You anticipate needs and enjoy tackling new challenges

Further, the skills that are a big plus for this role:

• You’re familiar with Xero, Hubspot, and Asana
• Experience with Google Sheets and data analysis/reporting or project management will be super helpful
• You’ve worked in a fast-paced entrepreneurial environment before

Over time, the goal is that you’ll become an extension of our CEO by having the ability to anticipate needs, see around the corner, and remember things before he does. Because of this, the ability to build trust quickly is critical. We desire a high level of professionalism, confidentiality, discretion, and judgment, in both written and verbal communication.

Experience and Qualifications

• Experience: 1+ years of experience in a similar role (Preferred)
• Graduation: Bachelor’s Degree (Preferred)
• Fluent in written and spoken English (Required)
• Location: You are based in Canada or the USA and live in the Pacific time zone. Hawaii is also acceptable (Required)
  • Preferred Location: Kelowna, Canada
• Excellent organizational and time management skills
• Incredible communication and interpersonal skills
• Hands-on experience with tools like G-Suite, Excel (or Sheets), Asana, HubSpot, Slack, Zoom, etc.
• A proven track record in your ability to get things done

Benefits & Details

Generous Benefits: This is a full-time, work from home, role.

Please check out the How We Hire section on our website to see what the steps are for our hiring process. Taking the time to apply means a lot to us!  If you apply, you’ll hear from us, whether we feel you’re a good match for us, or not, as part of our process.

We’re offering competitive compensation, commissions, and annual tech stipends – for things like software, computer equipment, webcams.

Title: Executive Assistant

Location: US-Remote

C: 3.82

POSITION TYPE: Full-time

Posting Description

GovCIO is a team of transformers–people who are passionate about transforming government I.T. We believe in making a difference by developing digital strategies and delivering the technology-related innovation that improves governmental operations each day.

But we can’t do it alone. We welcome and nurture an inclusive and ersified work culture. Because different backgrounds, experiences, abilities, and perspectives make us better decision-makers, problem solvers, and creators. We’re changing the face of I.T. – from our erse staff to the end-products we develop. And we’re excited to expand our team. Are you ready to be a transformer?

Job Overview

GovCIO is seeking a transformational results-driven Executive Assistant to serve as a trusted advisor to Veterans Affairs (VA) Veterans Experience Technology Platform Services (VETPS) contract under Office of Information Technology (OI&T) leaders and key stakeholders with a focus on business outcomes. VETPS covers various IT and health IT support services including program planning, software engineering, enterprise network support, cybersecurity assistance and maintenance support. The Executive Assistant will provide high-level support requiring broad and comprehensive experience interacting with senior leadership, including skill and knowledge of corporate and federal communications, and VA organization policies.

Responsibilities

• Manage and organize the correspondence and online calendar for the Portfolio Director using Microsoft Outlook, Teams, and associated tools; accept/decline meeting invitations and resolve scheduling conflicts
• Schedule meetings on behalf of the Portfolio Director and Deputy by coordinating with meeting stakeholders and identifying meeting times that all participants can attend.
• Prepare meeting agendas and materials, facilitate meetings, capture meeting outcomes, and track action items to completion
• Organize, summarize, and prioritize the day to-day schedule for the Portfolio Director recommend which meetings they need to attend or can skip
• Develop and maintain a system for tracking priority tasks and actions assigned to the Portfolio Director, including a method to communicate to him throughout the workday to keep them on task and on schedule
• Attend meetings on the Portfolio Director’s behalf and report back on outcomes and objectives
• Documenting meeting notes, correspondence, action items, spreadsheets and other reports as needed.
• Arrange and coordinate online and in-person meetings and conferences.
• Perform quality reviews on work products and communication items that the Portfolio Director creates or needs to approve.
• Monitor, organize and prioritize Portfolio Director’s email inbox to streamline correspondence.
• Assist with miscellaneous complex administrative tasks email distribution lists, time, and expense reports.
• Coordinate travel needs – Schedule hotel, flight, car rentals and prepares itineraries and estimated expenses reports. Assists with gathering travel related documentation and ensures the travel needs are met within the constraints of government travel budget.

Required Skills and Experience

• Bachelor’s Degree in engineering, or a related scientific or technical discipline is required
• 5 years of related experience in communications, planning and leadership support
• 8 years of additional relevant experience may be substituted for education
• Ability to obtain VA clearance
• Excellent written and oral communication skills
• Demonstrated excellent skills working in MS Word and MS Excel, building PowerPoint decks, and proficiency with Adobe Acrobat, MS Teams, SharePoint, and Visio
• Meticulous organizational and time management skills
• Ability to work independently in an extremely demanding environment
• Experienced with Agile, DevSecOps, Scrum and PMBOK best practices a plus.
• Critical and analytical thinking abilities with great attention to detail

Preferred Skills and Experience

• Familiarity with JIRA, GitHub, and Confluence a plus
• Ability to foster collaborative relationships with other teams and external stakeholders
• Be flexible to change in direction at a moment’s notice while also tracking/executing tasks in progress
• Ability to think outside of the box while communicating or dealing with a variety of situations
• Possess a clear understanding of the activities, roles, and responsibilities on large-scale IT projects.
• Previous Department of Veterans Affairs experience preferred

COVID/Equal Opportunity Employer

COVID Policy: New employees will be required to adhere to the Company’s and its clients’ COVID-19 safety procedures. In the event that the COVID-19 vaccination mandate for Federal Contractors is enforced, you must become fully vaccinated or request and be approved for an exemption. Employees working onsite at a client location must comply with our client’s COVID-19 requirements.

GovCIO is a team of professionals who want to make a difference. And that can only happen with a erse, happy, and cared-for team. So, we prioritize your well-being, equity for all and look for ways to make work a better place for each of us every day.

We are an Equal Opportunity Employer. All qualified applicants receive consideration for employment without regard to race, ethnicity, religious affiliation, gender, gender identity or expression, sexual orientation, national origin, or disability status.

Compensation Range (In compliance with Colorado’s Equal Pay for Equal Work Act for remote or positions located in CO)

$62,000 – $65,000

Title: Administrative Specialist – Remote

Job Category: Corporate Services

Job Type: Full-time

You’ll enjoy the flexibility to telecommute* from anywhere within the U.S. as you take on some tough challenges.

This position is full – time, Monday – Friday. Employees are required to work our normal business hours of 7:00 AM – 4:00 PM CST. It may be necessary, given the business need, to work occasional overtime or weekends. Training will be conducted virtually from your home.

*All Telecommuters will be required to adhere to UnitedHealth Group’s Telecommuter Policy.

Primary Responsibilities:

• Picking up electronic files from a secure FTP site each using MS Outlook and will log RFPs (Request For Quote) daily work into UHC-BP’s system
• Prepare an electronic census for the Financial Underwriter
• Preparing the policyholder stop loss policies and applications
• Proof reading the material that goes out to the policyholders to ensure accuracy
• Must have excellent verbal and written communication skills
• Moderate work experience within own function
• Some work is completed without established procedures
• Basic tasks are completed without review by others
• Supervision / guidance is required for higher level tasks

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• High School Diploma / GED (or higher)
• 6+ months of experience with working in a professional office environment
• Experience with Microsoft Excel (pivot tables, data sorting, and filtering)
• Ability to work any 8-hour shift between the hours of 7:00 AM – 4:00 PM CST from Monday – Friday

Preferred Qualifications:

• Experience with Microsoft Access and Microsoft PowerPoint
• Experience with assisting others with Microsoft Excel use and functions

Telecommuting Requirements:

• Required to have a dedicated work area established that is separated from other living areas and provides information privacy
• Ability to keep all company sensitive documents secure (if applicable)
• Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service

UnitedHealth Group requires all new hires and employees to report their COVID-19 vaccination status.

Colorado, Connecticut or Nevada Residents Only: The salary range for Colorado residents is $15.00 to $22.02. The salary range for Connecticut / Nevada residents is $15.00 to $24.13. Pay is based on several factors including but not limited to education, work experience, certifications, etc. In addition to your salary, UnitedHealth Group offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with UnitedHealth Group, you’ll find a far-reaching choice of benefits and incentives.

UnitedHealth Group is a drug – free workplace. Candidates are required to pass a drug test before beginning employment.

Executive Assistant (remote)

at SumOfUs

Remote

Overview

SumOfUs is looking for an Executive Assistant to support our Managing Director. This role will provide organized, strategic and high-quality administrative support: scheduling meetings, maintaining an organized calendar, managing travel arrangements on occasion, interfacing with staff, partners, and key stakeholders. This role will also support scheduling for hiring processes and onboarding, working with candidates and staff calendars across the organization.

Success in this position requires a high-degree of organization, creative problem-solving skills, a proactive and solutions-focused mindset, clear and proactive communication, advanced project management and relationship-building skills. In addition, this role requires the ability to anticipate and act on the Managing Director’s work needs in a way that ensures a smooth, effective workflow with focus on the most important priorities.

This role will be remote, and can be 80-100% time, undertaken by anyone working in the GMT-5 time zone (East Coast Americas). Candidates for these roles should have at least some experience in executive assistant work, preferably in an international organization.

A bit about us

SumOfUs is a global movement of consumers, investors, and workers standing together to hold corporations accountable for their actions and forge a new and sustainable path for our global economy. We are a movement of more than 20 million people, brought together by a global team of 40+ campaigners, fundraisers, product and operations staff. Our purpose is to challenge corporate power everywhere. We hold the biggest corporations in the world (and their political allies) to account by mobilising millions of people to take collective action.

We are aiming to fundamentally reshape the global economy to put people and planet over profit, but we know we can not do it alone. We build partnerships with on-the-ground activists and organisers, and we follow their lead. We innovate, experiment and embrace professional and organizational growth. We invest in people and we invest in how we work, because our vision calls on us to build the most effective, global, erse, and talented team possible.

We highly value a erse team and an equitable work environment where every member of our team is set up to thrive. We have taken steps to nurture this environment including an Anti-Oppression Leadership Team that leads work to transform injustice within the organization. We expect all team members to take responsibility for co-creating an equitable work community where everyone is able to do impactful, world-changing work. We offer benefits including additional sick days for parents and caregivers, flexible working hours, and professional development stipends. We review our policies and practices for equity frequently. We recruit and encourage people identifying with marginalized communities to apply.

What you will do as part of our team

• Coordinate executive communications, including taking calls, responding to emails, taking notes in meetings, and interfacing with program and funding partners or other internal or external stakeholders;
• Organize and maintain the Managing Director’s email, calendar, files and notes;
• Prepare internal and external documents (ex: executive board reports and internal presentations);
• Schedule meetings and appointments, and manage travel itineraries;
• Support other administrative functions such as filing expense reports and completing time sheets;
• Support scheduling for the People Operations team, namely scheduling candidate interviews during the hiring process and onboarding trainings for new staff; and
• Uphold a strict level of confidentiality.

Skills and experiences you will need to bring:

We have no formal education requirements – if you can meet the responsibilities of the role and are willing to grow, that is all that matters.

All roles at SumOfUs require you to be:

• Dedicated to building a fairer and more sustainable global economy;
• Able to demonstrate a commitment to building a erse, equitable and inclusive work community;
• Able to communicate in English (English is our primary working language at SOU);
• Able to work remotely (our team is remote).

And, this role in particular will require you to:

• Have experience as an executive assistant or similar support role;
• Manage multiple projects simultaneously with competing priorities, while maintaining flexibility and responsiveness to changing needs;
• Track, triage, and manage many tasks simultaneously, and prioritize tasks for the executive;
• Have excellent verbal and written communication skills, and be able to summarize key action points;
• Ability to work with a erse team across many time zones;
• Have proficiency with technology, and have experience with or able to quickly learn platforms such as Google Workspaces, Zoom, Slack, and LastPass;
• Maintain a high level of organization and work within the systems currently working for the executive, while suggesting improvements;
• Maintain professional discretion when handling sensitive or confidential information; and
• Be keen to learn and develop new skills, and find innovative solutions to challenges.

Big pluses

We know that no one can possibly have all these skills and experiences – you will likely be able to bring 2 or 3 of the following to our team:

• Experience in a global organization working across time zones and languages;
• Experience doing executive assistant work remotely;
• Experience with Greenhouse ATS;
• Strong relationship building skills, able to forge and manage relationships with a range of people and organizations;
• Exceptional technology skills, able to not only use SOU’s preferred platforms but maximize them and suggest other solutions to increase efficiency and effectiveness of the executive working in a remote environment; and
• Experience with non-profit organizations, and more specifically, a global campaigning organization.

Further details

Compensation is competitive and will be determined based on a combination of experience, seniority, and where you live. For some context: this position in the US would pay between $69,000 – $80,200 USD per year. In other regions, compensation will be adjusted for local currency and local market rates. SumOfUs’s compensation policy is calculated with a focus on equity and where staff can thrive.

SumOfUs is a fully remote and distributed team, as such we offer stipends to offset cell phone and internet costs. We offer stipends to set-up home offices or to rent space in a coworking environment. We offer five weeks paid vacation (plus additional sick leave and all major public holidays off and 6 months paid parental leave), contributions to retirement, and the ability to work from home and work with a degree of flexibility outside our core hours of operation. We cover private health insurance premiums for employees and dependents who live in countries without public insurance. We are happy to answer any questions you have about our parental leave policies and other, similar benefits in interviews.

Executive Assistant

Remote, US

About the role

LogDNA is looking for an Executive Assistant who is passionate about making an impact. Reporting to the CFO, you will support the CFO, CPO (Chief People Officer) and CRO in a growing start up. As a key partner to these executives, you will contribute to the efficiency of our business by providing personalized and timely support to executives and their organizations.

We are looking for someone who is well-organized, has excellent time management skills, and thrives in a self starter environment.

Responsibilities:

• Coordinate team and company events
• Assist internal ERGs, and other cross-functional working groups
• Manage office logistics for our San Francisco WeWork space
• Help coordinate team travel and logistics and manage the travel booking platform
• Administrative support such as document signatures, team meeting support
• Partner with our other EA on all company meetings, swag and external communications
• Calendar and expense management
• Create and deliver presentations to the teams/company

Qualifications:

• 2+ years of relevant experience
• Experience working at a startup is an asset
• Strong attention to detail
• Communicate with tact and clarity
• Ability to balance multiple priorities
• Ability to work independently on projects
• Superior organizational skills and great follow through on tasks
• Be a problem solver and a quick thinker
• Skilled in Google applications
• Ability to maintain strict confidentiality

About LogDNA

LogDNA is on a mission to empower people who build solutions that shape the world. We’re doing this by delivering a platform that enables enterprises to get more value from their observability data in real time, regardless of source, destination, use case, or scale. We’re not the only ones working on this problem but we have a few things the others don’t.

1. We’re cloud-native and know how to make the most of modern technology like Kubernetes.
2. We have scaled a solution from zero to petabyte scale in a short amount of time, while supporting thousands of active users across multiple environments.
3. We are hungry for change and are surrounded by enterprises telling us they’re hungry, too.
4. We have a kick-ass group of people who are thinking about the problem analytically and are excited to change the observability world for the better.

LogDNA has helped some of the world’s most innovative companies transform how they manage their systems and applications. Still, we know that we can help them get more value from their observability data by providing more flexibility and control over how they use it. This will enable teams to spend less time switching between data silos so they can focus on shipping better, more resilient, and secure products.

We have momentum on our side. Last year we saw triple digit revenue growth and added 800 new customers to our roster. Recent accolades include being named to YC’s Top Companies, CRN’s 10 Hottest DevOps Startups, and EMA’s Top 3 Observability Platforms.

What it’s like to work at LogDNA

At LogDNA, our culture is everything. We have an inclusive, collaborative, and fulfilling work environment so that our teammates can tackle some of technology’s biggest challenges. We hold the prestigious Great Place to Work badge and have won the Fortune Best Small and Medium Workplace award for the last two years in a row. Join us if you:

• Want to solve hard problems.
• Want to enable LogDNA’s customers, partners, and community to be highly productive and successful.
• Thrive in collaborative, cross-functional environments.
• Enjoy jumping in where needed to help the whole company succeed.
• Take your role, but not yourself, seriously. At LogDNA, we know that pride, humility, and kindness are not mutually exclusive.

Benefits

• Receive competitive compensation.
• Receive competitive benefits, including:
  • 100% healthcare coverage for you and your family.
  • 100% dental coverage for you and your family.
  • 100% vision coverage for you and your family.
  • Flexible time off. Work-life balance is valued here and we encourage you to take the opportunity to recharge.
  • One company-wide mental health day off per month in addition to all nationally recognized holidays.
  • $600 annual remote work expense reimbursement in addition to hardware setup provided by the company.

This is a full-time remote opportunity. LogDNA is a remote-first company that was born in the San Francisco Bay Area and now has employees in 71 cities in North America and 8 countries worldwide.

Executive Assistant

• Remote US – Works From Home
• Sales
• North America
• 584932

Executive Assistant

Support Skillsoft’s North American Sales leaders in a fast-paced, dynamic environment. This person will partner with our sales teams working cross-functionally with GTM, Finance, and the Customer Market Leaders, along with external prospects, customers, and partners. This experienced inidual will use discretion and diplomacy to support the functional leadership. This person must exhibit excellent time management, logistics planning, organization, and attention to detail to ensure flawless execution of multiple priorities. The ideal candidate will be highly self-motivated with exceptional communication skills, sound judgment, follow through and impeccable work ethic.

Department Specific Responsibilities/Projects:

• Communicating and establishing collaborative working relationships with leaders, customers, and other internal stakeholders.
• Maintain and distribute monthly/weekly/daily reports using Microsoft Excel.
• Coordinating various calls, meetings and notes for the department.
• Stay on top of and help prioritize and streamline key processes requiring sales leaderships attention and approval.
• Partner with the Sales leadership team to support the needs and priorities of the group.
• Work independently and within teams on special, nonrecurring, and ongoing projects. Act as a project manager for special projects associated with the department.
• Coordinating and planning related to internal and offsite events conducted for/by the sales leadership teams.

OPPORTUNITY HIGHLIGHTS:

• Provide administrative support as required including but not limited to, maintaining calendars, coordinating travel arrangements, preparing and submitting expense reports.
• Schedule and coordinate complex meetings (including Customer and Executive), bringing together geographically dispersed teams via technology and travel, managing logistics, and documenting follow up activities.
• Function as “gatekeeper”, creating win-win situations that maximize business efficiency and productivity.
• Utilize the full suite of Microsoft office products to prepare high quality correspondence, reports, and presentations.
• Act as a true partner and assistant, preserving the confidentiality of information related to the organization and teams.
• Develop understanding of the business priorities and goals for the functions; use knowledge and understanding in prioritizing meeting requests.
• Research, compile, summarize, and analyze information to make decisions, find answers, and respond to various substantive inquiries requiring technical/functional knowledge.
• Implement ongoing process improvements using technology and best practices to help the organization reach our goals

OUR VALUES

WE ARE PASSIONATELY COMMITTED TO LEADERSHIP, LEARNING, AND SUCCESS. WE EMBRACE EVERY OPPORTUNITY TO SERVE OUR CUSTOMERS AND EACH OTHER AS:

• ONE TEAM
• OPEN AND RESPECTFUL
• CURIOUS
• AGILE
• TRUE

MORE ABOUT SKILLSOFT:

Skillsoft delivers online learning, training, and talent solutions to help organizations unleash their edge. Leveraging immersive, engaging content, Skillsoft enables organizations to unlock the potential in their best assets – their people – and build teams with the skills they need for success. Empowering 36 million learners and counting, Skillsoft democratizes learning through an intelligent learning experience and a customized, learner-centric approach to skills development with resources for Leadership Development, Business Skills, Technology & Development, Digital Transformation, and Compliance.

Skillsoft and SumTotal are partners to thousands of leading global organizations, including many Fortune 500 companies. The company features three award-winning systems that support learning, performance and success: Skillsoft learning content, the Percipio intelligent learning experience platform, and the SumTotal suite for Talent Development, which offers measurable impact across the entire employee lifecycle.

Thank you for taking the time to learn more about us.

If this opportunity intrigues you, we would love for you to apply!

NOTE TO EMPLOYMENT AGENCIES: We value the partnerships we have built with our preferred vendors. Skillsoft does not accept unsolicited resumes from employment agencies. All resumes submitted by employment agencies directly to any Skillsoft employee or hiring manager in any form without a signed Skillsoft Employment Agency Agreement on file and search engagement for that position will be deemed unsolicited in nature. No fee will be paid in the event the candidate is subsequently hired as a result of the referral or through other means.

Skillsoft is an Equal Opportunity-Affirmative Action Employer: It is the policy of Skillsoft (US) Corporation to provide equal employment opportunities to applicants and employees without regard to race, color, national origin, citizenship, religion, sex, sexual orientation, age, marital status, disability (mental or physical), protected veteran status, genetic information or any other class protected by law.

Skillsoft is an Equal Opportunity-Affirmative Action Employer: It is the policy of Skillsoft Corporation to provide equal employment opportunities to applicants and employees without regard to race, color, national origin, citizenship, religion, sex, sexual orientation, age, marital status, disability (mental or physical), protected veteran status, genetic information or any other class protected by law

Title: Administrative Coordinator (Remote – Nationwide)

Location: United States

Job Type: PERMANENT Job Time: FULLTIME Job Description: Remote, Nationwide – Seeking Administrative Coordinator – Prefer candidate to be located in Central Standard Time Zone or Mountain Standard Time Zone.

Everybody Has A Role To Play In Transforming Healthcare

If you want to be part of changing healthcare to better serve patients, you are in the right place. With Vituity you will join a team of iniduals dedicated to our culture of caring and work to develop and implement innovative solutions, while tackling some of the healthcare industry’s most challenging situations from the inside.

Join the Vituity Team. At Vituity, our core values matter. We embody a Culture of Caring by approaching every human interaction with compassion and heart. With a Servant Leadership philosophy, we focus on what we can accomplish when we put our patients and colleagues first. An Ownership Mentality means we all have mutual accountability to drive positive change for Vituity as a whole. Finally, our focus on Innovation enables all of us to re-imagine healthcare and bring about lasting change. Ultimately, we are unified around the common purpose of transforming healthcare to improve lives, and we believe everyone has a role to play in that. Help us shape the future of healthcare.

Vituity Locations: Vituity has opportunities at 450 practice locations across the country, serving 8 million patients a year. With Vituity, if you ever need to move, you can take your job with you.

The Opportunity

• Communicate any messages/inquiries/issues effectively, in a timely manner and professionally by showing sensitivity and respecting confidentiality. This includes both written and verbal communications with internal and external clients.
• Answer and screen phone calls in a professional manner; take messages and handle inquiries as appropriate.
• Completes a broad variety of administrative tasks for Regional Vice President including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-relative meetings.
• Prepare professional reports and presentations as directed by manager.
• Develop necessary supporting materials (e.g. manual, training modules, curriculum, etc.) to support the program. Evaluate impact of program in meeting the defined objectives of the program.
• Managing daily administrative duties with an emphasis on enhancing efficient workflow.
• Assist leadership with calendar support. Responsibilities could include internal/external meeting scheduling, reviewing calendars for conflicts, accepting/declining meeting on behalf of leaders, reminders of meetings and logistics and/or materials that may be needed.
• Make travel arrangements on behalf of leadership in accordance with policy.
• Initiate all follow ups for specific leadership initiatives. Responsibilities could include contract expiration, meeting action items, evaluation feedback, surveys, required education and compliance, and other related work.
• Prepare and edit correspondence, communications, presentations, and other documents.
• File and retrieve documents and reference materials.
• Conduct research, assemble, and analyze data to prepare reports and documents.
• Coordinate and/or staff meetings/events/conference calls as instructed by leadership. Responsibilities could include agenda preparation, presentations, staffing, meeting collateral, logistics, notes, action item follow up as necessary, etc.
• Review operating practices and implement improvements where necessary.
• Support department team as necessary.
• Coordinate regional business development seminars (planning, coordination with corporate staff on mailings, hotels, pre-seminar and post-seminar follow-up), and attend seminars as directed to assist with registration and face-to-face contact with attendees.
• Utilize and enter data into all databases.
• Coordinate regional department activities as directed by manager.
• Maintain reporting, time and expenses, project status reports and budget reports.
• Collect and analyze data to produce weekly and monthly specialized reports.
• Coordinates the development of product materials and other documents as needed to enable successful delivery of service to the clients.
• Attend project meetings and take minutes.
• Supports a wide variety of special projects some of which may have organizational impact.

Required Experience and Competencies

• Prefer candidate to be located in Central Standard Time Zone or Mountain Standard Time Zone.
• High School Diploma or GED equivalent required.
• 2 years of administrative or office support, administrative analyst, or project or department coordination/support role required.
• 3-4 years of increasingly complex administrative support & project coordination experience preferred.
• Ability to work independently with drive and initiative but also work well within a teamwork setting.
• Detail oriented, organized and flexible inidual able to perform multiple tasks with varying priorities under conditions requiring speed and accuracy.
• General knowledge of administrative procedures and standard business office practices
• Must have strong customer service with client interactions both verbally and written.
• Strong analytical skills, creative conceptualization, collaborative management ability, and oral and written communication skills.
• Demonstrated ability to handle detailed work accurately and quickly, work to deadlines on multiple projects, and to work as a team member in a collaborative and participatory manner, and to interact both in person and over the phone with a courteous and professional demeanor.
• Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency.
• Ability to establish and maintain effective working relationships as required by the duties of the position.
• Ability to read, understand and communicate in English sufficient to perform the duties of the position.
• Intermediate to advanced MS Excel, Word, PowerPoint, and Outlook skills.
• Required skills: Proficiency in the Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Required skills: Proficiency in content authoring tool- Captivate; ability to create e-learning courses.

The Community

Even when you are traveling or working remotely, you are an important part of the Vituity Community. We offer plenty of opportunities to engage with other Vitans through a variety of virtual meet-and-greets, events and seminars.

• Monthly wellness events and programs such as yoga, HIIT classes, and more
• Trainings to help support and advance your professional growth
• Team building activities such as happy hours and holiday celebrations
• Flexible work hours
• Opportunities to attend Diversity, Equity and Inclusion (DEI) events including LGBTQ+ History, Dia de los Muertos Celebration, Money Management/Money Relationship, and more.

Benefits & Beyond*

Vituity cares about the whole you. With our comprehensive benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.

• Superior health plan options
• Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
• Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%
• Outstanding Paid Time Off: Four weeks’ vacation, Paid holidays, Sabbatical
• Student Loan Repayment Program
• Professional and Career Development Program
• EAP, travel assistance and identify theft included
• Wellness program
• Commuter Benefits Program
• Diversity, Equity and Inclusion (DEI) initiatives including LGBTQ+ History, Dia de los Muertos Celebration, Money Management/Money Relationship, and more.
• Purpose-driven culture focused on improving the lives of our patients, communities, and employees.

Title: Executive Assistant – Credit

Location: United States

REMOTE /FULL-TIME

At Plaid, our mission is to unlock financial freedom for everyone. There has never been a better time than now to start building the future of fintech with us. Plaid powers the tools millions of people rely on to live a healthier financial life. We work with thousands of companies like Venmo and SoFi, several of the Fortune 500, and many of the largest banks to make it easy for people to connect their financial accounts to the apps and services they want to use. Plaid’s network covers 11,000 financial institutions across the US, Canada, UK and Europe. Founded in 2013, the company is headquartered in San Francisco with offices in New York, Salt Lake City, Washington D.C., London and Amsterdam.

As an EA at Plaid, you will work closely with top-level Executives to help enhance productivity and efficiency. The ideal candidate is a team player with exceptional communication and problem-solving skills. This position requires initiative, attention to detail, the ability to learn quickly and a passion for delivering strategic value in a fast paced environment.

What excites you:

• Working closely to and representing Executives to high-level iniduals both internally and externally
• Managing multiple complex day-to-day schedules
• Heavy scheduling and ability to independently and efficiently own Executives’ calendars
• Preparing correspondence, including emails and follow-up
• Coordinating internal meetings including but not limited to one-on-one meetings, interviews, team meetings, full staff meetings, etc
• Coordinating external meetings such as off-sites and occasional events
• Booking and coordinating logistics for international and domestic travel
• Managing special projects and working under pressure with high-performance standards
• Providing personal assistant support as needed

What excites us:

• Someone who is highly organized and a natural project manager
• Agility and flexibility in response to changing priorities and needs
• A self starter who is highly motivated – no job too small or too big!
• Being extremely resourceful and able to think on your feet
• Being proactive anticipating the needs of others before anyone else
• Someone who is emotionally intelligent and a strong communicator (both verbal and written)
• Enjoys partnering with other administrative colleagues across the organization and providing back-up support when necessary
• An understanding that things may come up outside of typical office hours
• 4+ years of EA experience desired

Title: Senior Executive Assistant

Location: Work from Anywhere

Classifications: Remote Full-Time

The Role

Grafana is looking for an experienced Senior Executive Assistant to support our CEO and COO and help oversee our EA function across the company.

Working closely with these two leaders every day, you will coordinate and co-manage most meetings, communications, and tasks, and be at the ready to assist in all matters that require their attention. You have excellent verbal, written and organizational skills. You have a consistent track record of success in supporting C-level executives in a fast-paced, dynamic work environment. You are high energy with a fun-loving, empathic attitude, yet you are a mature professional gifted with the ability to handle challenging situations with grace and tact with an extreme sense of urgency. You also understand that different executives have different preferences and styles and can adapt to them.

You’ll also serve as mentor for other EAs at Grafana, help define best practices, and enable communication and collaboration across the EA team.

Responsibilities

• Maintain busy calendars and daily schedules, fielding and prioritizing requests
• Coordinate extensive domestic and international travel for the CEO and COO
• Help triage and organize emails as necessary
• Help organize all hands meetings, leadership meetings, and offsites. Providing support on: logistics, invites, agenda, slide decks, catering, meeting notes, and action items.
• Manage expenses for the CEO and COO in a proactive, fiscally alert manner
• Ensure and maintain the confidentiality of all appropriate communications and documents
• Attend meetings and document discussions and distribute action items, as necessary
• Coordinate and host group meetings, meals, and management team off-sites
• Work with sales and customer success to coordinate customer meetings and visits
• Help plan and execute events and meetings for our leadership teams. This may include domestic and international travel a couple times per quarter for event logistics and support
• Maintain a positive and effective working relationship with all members of the Grafana team
• Work closely with People Ops, office management staff, Business Operations and other teams on projects
• Handle occasional personal tasks for the executives as needed
• Manage ad-hoc projects for the executives and the company as needed
• Coordinate temporary office and meeting space as needed (WeWork, Convene, etc.)
• Work closely with other EAs at Grafana to coordinate on events, calendars, best practices and process for being an EA in a globally distributed organization

What would make you a good fit for this role?

• You will have extensive experience in a tech/startup environment
• You will have proven success supporting one or more C-level executives in a dynamic and
  growing environment
• You will enjoy working with an extremely high sense of urgency and ability to work in fast-paced,
  ever-changing environment
• You have experience managing internal communications, planning executive offsites, crafting agendas and coordinating content for board and executive meetings.
• Highly professional, organized and attention to detail
• Handle sensitive and confidential information
• Incredible time management skills and able to handle multiple competing priorities and to
  constantly re-prioritize.
• You will have experience of working remotely and/or internationally coordinating with peers
  and team members globally and understand the challenges and opportunities of remote working and remote communication – you will need to be an excellent communicator in all channels (in person, online, in writing) and able to form strong working relationships both in person and virtually
• Ideally you’ll have experience managing and hiring EAs and scaling an EA function within a rapidly growing company
• Excellent project and event management skills
• Highly competent with all GSuite applications
• BA/BS degree preferred

Administrative Assistant

REMOTE

SageSure is only open to hiring remote candidates who are residents in the following states: Alabama, Arizona, Arkansas, California, Colorado, Connecticut, Florida, Georgia, Idaho, Illinois, Indiana, Iowa, Kentucky, Louisiana, Maryland, Michigan, Mississippi, Missouri, Nevada, New Jersey, New York, North Carolina, Ohio, Oregon, Pennsylvania, South Carolina, South Dakota, Tennessee, Texas, Utah, Vermont, Virginia, Washington, and Wisconsin.

CLAIMS

FULL-TIME

SageSure Insurance Managers has an exciting opportunity for an Administrative Assistant.

We are seeking a talented administrative professional to support our growing Claims department. The ideal candidate will be highly motivated and organized, work effectively across a geographically-distributed organization, be capable of promoting the company’s cultural values, a natural at managing time and expectations, and a reliable self-starter.

This position is remote and requires availability during standard Eastern time zone work hours.

What you’ll be doing:

• • Providing organizational support to the Claims department, primarily working with managers and leaders
  • Planning meetings, offsite events and booking travel
  • Compiling agendas, reports, and related materials for regular leadership team meetings
  • Creating and/or reviewing presentation graphics and slides as needed
  • Organizing and filing expense reports
  • Completing ad-hoc projects as needed
  • Maintaining and assigning logins and staff lists within various software applications

We’re looking for someone who has:

• • High school diploma or equivalent education required. College degree preferred.
  • 3+ years of administrative assistant experience supporting multiple VP level executives
  • Advanced MS Office skills

Our Requirements:

• • The ability to multitask and maintain an eye for detail
  • The strong desire to work on a team with a results-driven approach
  • A forward thinker who proactively proposes creative solutions
  • An excellent verbal and written communicator
  • A natural and positive team player who excels at building and maintaining relationships

On SageSure’s claims team, you’ll be doing more than investigating and resolving losses. From the ground up, you’ll be pioneering a best-in-class claims handling approach that leverages transformative technology to support our customers, agents and employees. Within our rapidly growing organization, you’ll execute a leadership commitment to launch a market-leading claims function unlike anything in the industry. With resources and autonomy to leverage your knowledge and experience you’ll build a comprehensive experience transforming the traditional claims experience taking it from a mere transaction to a personal relationship. As a part of this customer-focused, process-oriented team you will be the face of SageSure, helping our policyholders through some of their most trying times. Whether you hold a formal leadership role or are a key team player, you’ll coach, mentor and engage with those around you in ways that bring out the best in people and effect change.

You can easily distill complex processes in ways those outside the industry can understand and know the importance of aligning communication tools to customer preferences. You thrive on setting and exceeding expectations, and know building relationships, not completing transactions, is the heart of the insurance business.

If shaping the future of an industry sounds exciting, you’ll love working at SageSure! A Best Places to Work in Insurance Recipient for two years in a row (2020-2021), SageSure is a managing general underwriter leader and insurance technology innovator serving disaster-prone areas. That means we sell insurance through our proprietary technology platform in places other insurance companies won’t do business. Our success in delivering coverage in America’s most challenging markets is the result of our strategic focus to understand and adequately price risk. We offer 50+ products in 14 states, serving over 400,000 policyholders while managing more than $800 million in written premium. We have nine office locationsJersey City, NJ; Mountain View, CA; Atlanta, GA; Chicago, IL; Tallahassee, FL; Cincinnati, OH; Houston, TX; Mt. Laurel, NJ; and Cheshire, CTas well as numerous remote employees across the country.

We provide generous health benefits and perks, including tuition reimbursement, wellness allowance, paid volunteer time off, a matching 401K plan and more. SageSure fosters inclusion, creating an environment where everyone can bring their whole self to work. We’re energetic, forward-thinking problem solvers; come join our team! For more information on SageSure opportunities, visit www.sagesure.com/careers/.

SageSure is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, disability, veteran status, gender identity, national origin or any other factor protected by applicable federal, state or local laws.

SageSure is only open to hiring remote candidates who are residents in the following states: Alabama, Arizona, Arkansas, California, Colorado, Connecticut, Florida, Georgia, Idaho, Illinois, Indiana, Iowa, Kentucky, Louisiana, Maryland, Michigan, Mississippi, Missouri, Nevada, New Jersey, New York, North Carolina, Ohio, Oregon, Pennsylvania, South Carolina, South Dakota, Tennessee, Texas, Utah, Vermont, Virginia, Washington, and Wisconsin.

Title: Lead Administrative Coordinator, Marketing, Design & Creative

Location: San Francisco, United States

We are seeking a proactive problem solver who is looking to join our creative and fast paced team. This role is a strategic partnership requiring the ability to interact with colleagues at all levels in a highly collaborative environment, sometimes under pressure, while remaining flexible, proactive, resourceful, efficient and demonstrating a high level of professionalism and confidentiality.

Responsibilities:

• Provide administrative support to multiple members of the leadership team. This includes calendar management, travel and expense management, note-taking, meeting preparation and follow up, report and resource/database maintenance and hosting office visitors. Act as a thought partner to leaders to strategically align their calendar with their priorities.
• Plan and execute team events, offsites, activities, and recognition
• Assist and/or own content creation including drafting team-wide emails/newsletters in partnership with leader(s) and creating presentations
• Manage purchase orders and partner with leader and finance to track and analyze budget and expenses
• Act as a mentor for less Senior Administrative Coordinators (where applicable). This includes meeting with a mentee on a regular basis and providing guidance and sharing resources to support their growth and development.
• Provide support for project-related work. This includes gathering information and preparing reports for quarterly business reviews, working with managers to create onboarding plans for key team members and assisting in work related to the broader administrative population.
• Participate in hiring new Administrative Coordinators and/or EAs (where applicable). This may include support with sourcing efforts and/or participating on an interview panel based on the needs of the leader. Work in partnership with recruiting coordinators to schedule interviews for respective leaders.
• Work alongside and partner closely with the Executive Assistants on tasks and projects as needed
• Cultivate team culture and team moments
• Build effective relationships with other teams within Airbnb as necessary
• Support recruiting efforts and onboarding of new team members as necessary
• Facilitate communications to the department, gather information as needed, and liaise with a variety of functions and leaders throughout the organization
• Act as an ambassador for our teams – ensuring open and authentic collaboration with a wide set of stakeholders.

Qualifications:

• 3+ years of relevant experience in a fast-paced, collaborative environment, including supporting a team in an administrative capacity
• Ability to exercise judgment and common sense
• Maintain confidentiality
• Strong written and verbal communication skills
• Expert with meeting collaboration tools
• Demonstrated ability to work effectively with leadership and collaborate with colleagues to achieve goals and deliver on priorities
• Proven track record of being reliable, prepared, thorough, detail-oriented, responsive, eager to learn and encouraging
• Strong prioritization, multitasking and time management skills
• Acute attention to detail and follow through, high-level of organization
• Ability and willingness to operate in a fast paced, complex, matrix organization with professional judgment and common sense.
• Exceptional communication skills across all levels of the organization.
• Superior organizational and time management skills.
• Ability to multitask, manage multiple and competing priorities.
• Ability to work both independently and collaboratively while exercising good judgment and critical thinking.
• Strong sense of responsibility and ownership over projects.
• Ability to anticipate needs and problem solve in real time.
• Ability to adapt to changing circumstances and priorities.
• Ability to learn when exposed to new tasks.
• Ability to stay focused, productive, and efficient in a remote first environment.

The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary

Administrative Assistant

Job ID 2022-3515

Job Locations US-Remote-United States

Overview

TISTA Science and Technology Corporation, a CMMI Maturity Level 3 company, focuses on delivering information technology and professional services to Federal and State agencies. TISTA is recognized in 2019 by Inc. 5000 as one of the fastest growing private companies in the US. TISTA is also a recipient of 2019 Top Veteran-Owned Companies by the Washington Business Journal. TISTA also received a 2018 Moxie Award in the GovCon category.

Are you a Administrative Assistant that would like to be part of delivering initiatives for digitization, automation, modernization, infrastructure, security, and interoperability of systems and processes to provide Veterans and their families the most efficient and timely service and benefits resulting in a positive impact for millions of people? If so, we may have an opportunity for you! Veterans are strongly encouraged to apply.

Responsibilities

• Prepare interoffice correspondence
• Prepare and maintain operating and desk procedures
• Maintain the Service e-mail box
• Prepare, edit and/or conduct reviews for recurring reports
• Answer the telephone, take messages, respond to routine inquiries,

Qualifications

• Must have experience providing Administrative Support
• Experience Facilitating and schedule appointments
• Ability to maintain administrative filing system
• Experience maintaining operating and desk procedures
• Must have Experience with office 365
• Experience editing and reviewing reports for accuracy

Education:

• AA or 2-year Business school and 8 years’ experience
• Four (4) years of additional relevant experience may be substituted for education: (12 years total)

Clearance:

• The ability to pass a Tier 2/Modest Background Investigation

Location:

• Remote, USA
• Monday Friday (8:00 AM – 4:30 PM CST Time)

TISTA Science and Technology Corporation, a CMMI Maturity Level 3 company, focuses on delivering information technology and professional services to Federal and State agencies. TISTA is recognized in 2019 by Inc. 5000 as one of the fastest-growing private companies in the US. TISTA is also a recipient of 2019 Top Veteran-Owned Companies by the Washington Business Journal. TISTA also received a 2018 Moxie Award in the GovCon category.

Here at TISTA Science and Technology, we value Veterans and encourage all to apply!

#thinktista #tistacares #tistavaluesvets

Employment Transparency:

TISTA is an Equal Opportunity/Affirmative Action Employer and embraces ersity in our employee population. It is the policy of TISTA to provide equal opportunity to all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or genetic information. TISTA will refrain from discharging, or otherwise discriminating against, employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants.

The EEO is the Law poster is available here, and the poster supplement is available here.

The Pay Transparency Policy is available here.

Tista is committed to working with and providing reasonable accommodations to iniduals with disabilities. If you need a reasonable accommodation due to a disability for any part of the employment process, please send an e-mail to [email protected] or call (301) 968-3420 and let us know the nature of your request and your contact information.

TISTA is a federal contractor and is subject to the federal contractor COVID requirements under the new FAR/DFARS clauses and must comply with the incorporated Guidance.

If the candidate is hired to perform work on or in connection with one of TISTA’s federal contracts, TISTA is contractually obligated to ask the candidate to verify and show proof of vaccination status and the candidate will be required to comply with mask and social distancing requirements imposed by the FAR/DFARS as well as any additional requirements imposed by TISTA’s customers for any required onsite work.

Executive Assistant- CFO

UNITED STATES

GENERAL & ADMINISTRATION

FULL-TIME, ONSITE OR REMOTE

About Kraken

As one of the largest and most trusted digital asset platforms globally, we are empowering people to experience the life-changing potential of crypto. Trusted by over 8 million consumer and pro traders, institutions, and authorities worldwide – our unique combination of products, services, and global expertise is helping tip the scales towards mass crypto adoption. But we’re only just getting started. We want to be pioneers in crypto and add value to the everyday lives of billions. Now is not the time to sit on the sidelines. Join us to bring crypto to the world.

This position will be responsible for a broad range of support duties to enable business executives and their teams to perform optimally. To be successful, you will have to be able to juggle multiple responsibilities in parallel, anticipate deadlines and changes, be very self-organized, articulate, coordinate with other peers and senior executives, and smoothly collaborate in a fast-paced environment where teamwork, professionalism, confidentiality, and communication are important.

What you’ll do:

• Assist executive in scheduling one-off and series of meetings with internal and external parties; deftly manage conflicts and prioritize time utilization
• Increase the efficiency and efficacy of the executive through various optimization and prioritization across a range of complex, critical topics
• Ensure appropriate confidential awareness is applied with external and internal stakeholders at all levels
• Organize domestic and international travel as well as meeting venues for executives, team members, and external parties as needed
• Anticipate, compare, and process expenses related to above
• Organize and manage corporate events for executives, industry contacts and external parties as needed
• Assist with preparation for key strategic meetings (i.e. create summarized agendas)
• Prepare, catalog, distribute materials, reports, and other executive content
• Build relationships with the broader team while acting as a gatekeeper for the executive
• Additional tasks and assignments: such as tracking invoices, mailings, packages, etc.

Who you are:

• 3 – 5+ years as an Executive Assistant supporting c-suite executives in a fast paced environment
• Prior experience supporting c-suite executives in a finance function will be considered a bonus
• Experience planning and executing corporate events
• Tech savvy and familiar with MacOS, Slack, Google Suite and Zoom
• Thrive in a fast-paced environment where you get to utilize your resourceful, problem solving nature
• Competent in organizing multi-stakeholder and multi-time zone meetings and events
• Able to deal with conflicting priorities with ease and confidently communicate with staff at all levels
• Understanding and ability to build modern presentations and spreadsheets would be a bonus
• Self-starter yet seek and enjoy the opportunity to collaborate with others
• Detail oriented and analytical, with the ability to follow-through
• Self-motivated, flexible and able to thrive in a result-driven environment with tight deadlines
• Compassionate and caring with high EQ

We’re powered by people from around the world with their own unique and erse experiences. We value all Krakenites and their talents, contributions, and perspectives, regardless of their background.

As an equal opportunity employer we don’t tolerate discrimination or harassment of any kind. Whether that’s based on race, ethnicity, age, gender identity, citizenship, religion, sexual orientation, disability, pregnancy, veteran status or any other protected characteristic as outlined by federal, state or local laws.

Program Assistant

About The Center: The Nasdaq Entrepreneurial Center is a nonprofit organization founded in 2014 with support from the Nasdaq Education Foundation to connect and educate current and aspiring entrepreneurs. As an employer, the Nasdaq Entrepreneurial Center has offered 100% remote jobs to U.S. applicants nationwide with professional experience in career areas like project management and nonprofit & philanthropy work. Skills and qualifications sought after in prospective hires vary by role and have previously included proven leadership, communication, problem-solving, and organizational skills, as well as dedication to continuous process improvement and the ability to make sound decisions under tight deadlines.

The Nasdaq Entrepreneurial Center is committed to empowering entrepreneurship among company founders and C-level leadership from every industry and background at every stage of company growth. Part of this commitment entails dreaming up a better tomorrow; as the organization strives to groom future industry innovators with the thought leadership to change the world. Through events, education, mentorship, andworld-class resources, the Nasdaq Entrepreneurial Center supports inidual entrepreneurs, fosters connections between entrepreneurs across disciplines, trains entrepreneurs through high-quality programs led by innovators, conducts actionable research on entrepreneurship, and redefines perceptions of entrepreneurship.

Program Assistant

Summary: The Center is looking for a rock star team-player to support our program and production teams, to streamline the educational experience for the entrepreneurs we serve. Must be able to manage multiple projects and priorities in a fast-paced environment, with a keen attention to detail. Our ideal candidate will have some exposure and great interest in planning and producing a wide variety of educational and engaging programs and digital events for entrepreneurs. The Center prides itself on executing events (primarily digital) flawlessly; keeping in mind that our entrepreneurial impact is at the core of what we do. Ensuring our partners, experts, trainers, mentors, coaches, and speakers feel confident in their role is also paramount for success. As we continue to scale our programs and impact at the Center, we will be producing 20+ events, programs, workshops, trainings, meetings, etc. a month. In this role, you'll be responsible for assisting with research, the planning, coordination, support, and execution of all phases of programs from pre-through-post.

• Provide general administrative support to programs; duties include research, initial data analysis, correspondence, project planning, program activity coordination, partner coordination, and maintaining program databases.
• Ability to form relationships and communicate with a wide variety of stakeholders and influencers.
• Provide and lead support to internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.
• Assist in populating internal production/creative tracking system with asset naming conventions and other pertinent data needed.
• Gather and analyze relevant program data and create detailed reports.
• Create and monitor multiple programs/events and project timelines.
• Strong knowledge of Zoom Platform, including Webinar, Eventbrite & Typeform management
• Comfortability in co-producing varying size of events ranging from 12-3,000+ attendees
• Understanding and interest in learning current trends in entrepreneurial education and challenges.
• Fielding inbound inquiries that come from around the world. Passing tasks based on need to the appropriate party and filling in the team as needed on volume and execution of this.
• Researching on how our programs are doing and what they could do to improve. User research is paramount to improving what we do at the Center.
• Support event marketing initiatives and promotion.

Who you are:

• Strong attention to detail, time management, and follow up/follow through skills required
• Ability to establish priorities and multi-task efficiently within a high-pressure, fast paced environment while meeting strict deadlines.
• A graphic eye, ability to create aesthetically pleasing images that accompany written text
• Level-headed, able to work calmly and effectively under pressure.
• Excellent knowledge of Zoom and Eventbrite.
• Excellent communicator – able to interact with people of all levels in a confident, professional manner.
• Ability to think outside of the box with a sense of urgency.
• Must have a quiet environment to work and co-lead events.
• Able to identify and anticipate a problem, analyze the situation and various perspectives, ask for help as needed, offer and/or seek assistance to identify solutions and, when appropriate, decide on and implement a course of action.
• Passion for our mission of democratizing entrepreneurship, you’re thirsty to learn how to maximize the Center’s impact with its programs.
• Previous experience in a remote environment.
• Pacific or Mid-West time zone location preferred

The ideal inidual will have the ability to exercise good judgment in a ersity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

**Please note that this position is an entry-level position with opportunities for growth. Full Time remote role- Salary Ranges $50-60K

General Clerk

Boston, MA

Remote – Alaska

Remote – Alabama

Remote – Maryland

Remote – Maine

Remote – Louisiana

Remote – Kentucky

Remote – Kansas

Remote – Iowa

Remote – Indiana

Remote – Oregon

Remote – Wyoming

Remote – Wisconsin

Remote – New Hampshire

Remote – Nevada

Remote – West Virginia

Remote – Nebraska

Remote – Washington

Remote – Montana

Remote – Virginia

Remote – Missouri

Remote – Vermont

Remote – Mississippi

Remote – Texas

Remote – Minnesota

Remote – Michigan

Remote – Ohio

Remote – Tennessee

Remote – South Dakota

Remote – North Dakota

Remote – South Carolina

Remote – North Carolina

Remote – Rhode Island

Remote – New York

Remote – Pennsylvania

Remote – New Mexico

Remote – New Jersey

Remote – Illinois

Remote – Idaho

Remote – Florida

Remote – Delaware

Remote – DC

Remote – Connecticut

Remote – Oklahoma

Remote – California

Remote – Arkansas

Remote – Arizona

Full time

Job Requisition Id R24799

Job Descriptions for General Clerk I

The General Clerk performs a variety of clerical duties, such as responding to/resolving correspondence, working interface edits, back end edits and reconciliation of charges. Collects information for specified report formats. Maintains files, proofreading, completing forms and checking for accuracy, answering telephones and simple typing.

What are the requirements?

• High school diploma or equivalent work experience
• 1 year professional work experience

What critical skills are needed for you to consider someone for this position?

• Proficient computer skills including Microsoft Excel
• Good typing speed with high accuracy
• Detail-oriented
• Production oriented to meet productivity standards
• Identify issues and trends and bring them to the attention of the management team
• Completion and/or review of all demographic information needed to properly generate billing
• Timely and accurate entry of charge information
• Client log reconciliation as required
• Handling of insurance denial data
• Forwarding of necessary data to A/R as required

What other skills/experience would be helpful to have?

• Medical billing experience
• Healthcare industry experience
• Strong data entry skills
• Must be proficient with ten key punch
• Must have strong problem solving skills
• Strong organizational and analytical skills and be detail oriented
• Strong written and oral communication skills
• Good telephone etiquette
• Must maintain patient/client confidentiality with an understanding of HIPAA law

Join our team today where we are creating a better coordinated, increasingly collaborative, and more efficient healthcare system!

COVID Vaccination Requirements

We remain committed to doing our part to ensure the health, safety, and well-being of our team members and our communities. As such, we require all employees to disclose COVID-19 vaccination status prior to beginning employment and we may require periodic testing for certain roles. In addition, some roles require full COVID-19 vaccination as an essential job function. Change Healthcare adheres to COVID-19 vaccination regulations as well as all client COVID-19 vaccination requirements and will obtain the necessary information from candidates prior to employment to ensure compliance.

Equal Opportunity/Affirmative Action Statement

Change Healthcare is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, genetic information, national origin, disability, or veteran status.

California (US) Residents: By submitting an application to Change Healthcare for consideration of any employment opportunity, you acknowledge that you have read and understood Change Healthcare’s Privacy Notice to California Job Applicants Regarding the Collection of Personal Information.

Change Healthcare maintains a drug free workplace and conducts pre-employment drug-testing, where applicable, in accordance with federal, state and local laws.

About Us

Careers Transforming the Healthcare System

Who is Change Healthcare? We are a leading technology company inspiring a better healthcare system. Through innovative technology solutions like cutting-edge cloud technology, artificial intelligence, and data insights, we drive better patient outcomes, reduce costs, and create value for our partners.

Positive Impact and Shared Purpose. Through visionary leadership and a culture of collaboration, we share a common purpose to positively impact our communities by creating a stronger, better coordinated, increasingly collaborative, and more efficient healthcare system.

Employee Experience, Cultural Values, and Total Rewards. We celebrate ersity and earn trust with our employees by promoting innovation at every level within the organization. Our teams are agile, and their work is fast paced and engaging. We’re committed to providing competitive compensation that rewards and recognizes performance, offer well-being programs that empower your overall health, and provide learning and development opportunities to accelerate your professional growth.

Find Your Path. Whether you’re ready to make an impact in technology and product innovation or support our mission to inspire a better healthcare system in a variety of career areas, find your path and accelerate your career. What are you waiting for?

Feeling Inspired? Ready to Make a Change? Learn how Change Healthcare can transform your career and apply today!

Executive Assistant, Public Affairs

UNITED STATES OF AMERICA (HOME MIX)

OPERATIONS AND BUSINESS SUPPORT – TRUST & SAFETY

PERMANENT

Spotify is seeking an Executive Assistant to support our Senior Director of Public Affairs. This role is a balancing act: owning the day-to-day tasks of any excellent EA — leading all aspects of schedules, preparing for meetings, and coordinating events — in addition to higher-order work like handling sensitive information and relationships, tackling special projects, and proactively solving problems of all magnitude. This is a highly transparent position with exposure to key internal and external collaborators.

What you’ll do

• • Extensive meeting and calendar management ensuring the cadence aligns with overall goals and objectives for the team and company
  • Work cross-functionally with other business areas within Spotify, leading appointments with external partners and third parties, and organizing calendars to appropriately reflect priorities
  • Coordinate meeting schedules and lines of communication between various partners and global teams across all time zones
  • Effectively supervise, package, and communicate priority projects and to-dos, acting as a meaningful critical issue point for the team
  • Support meeting management such as preparing materials and agendas, keeping notes, and running next steps as needed
  • Perform comprehensive email management (e.g. prioritizing and drafting email correspondence, handling follow ups, reviewing timelines and deadlines, etc.)
  • Support coordination of team off sites/events, trainings, and celebrations (e.g. workshops, team happy hours, etc.)
  • Schedule and handle business travel arrangements, including flight/hotel/car service bookings and compiling detailed itineraries; where appropriate, help prepare for speaking engagements and conferences
  • Manage all expense reporting and approve travel and business expenses for others on the team according to internal policies
  • Manage other special projects and workflows as needed
  • Serve as a representation of Spotify for the outside world including drafting correspondence, welcoming guests to our office, and generally representing Spotify thoughtfully

Who you are

• • Bachelor’s degree or equivalent experience
  • 3+ years of experience supporting executive-level leaders
  • Ability to keep track of many tasks, connect dots across work streams without letting anything fall through the cracks
  • Flexibility and strength in working with and coordinating with others
  • Capacity for discretion and sensitivity when handling confidential materials and topics
  • Outstanding verbal, interpersonal, and written communication skills with strong recall and attention to detail
  • Excellent time management skills and ability to prioritize
  • Ability to give, receive, and implement feedback
  • Proactive and comfortable taking initiative
  • Pride in your work and ownership over projects that you lead
  • High proficiency in the Google Suite (especially Google Calendar, Slides, and Docs) as well as the ability to stay informed about new tools and technologies; Experience in Concur T&E and Slack a plus
  • An enthusiasm for a fast paced work environment is a major plus

Where you’ll be

• • We are a distributed workforce enabling our band members to find a work mode that is best for them!
  • Where in the world? For this role, it can be within the Americas region in which we have a work location.
  • Prefer an office to work from home instead? Not a problem! We have plenty of options for your working preferences. Find more information about our Work From Anywhere options here.Post Job

Spotify is an equal opportunity employer. You are welcome at Spotify for who you are, no matter where you come from, what you look like, or what’s playing in your headphones. Our platform is for everyone, and so is our workplace. The more voices we have represented and amplified in our business, the more we will all thrive, contribute, and be forward-thinking! So bring us your personal experience, your perspectives, and your background. It’s in our differences that we will find the power to keep revolutionizing the way the world listens.

Spotify transformed music listening forever when we launched in 2008. Our mission is to unlock the potential of human creativity by giving a million creative artists the opportunity to live off their art and billions of fans the chance to enjoy and be passionate about these creators. Everything we do is driven by our love for music and podcasting. Today, we are the world’s most popular audio streaming subscription service.

Global COVID and Vaccination Disclosure

Spotify is committed to safety and well-being of our employees, vendors and clients. We are following regional guidelines mandating vaccination and testing requirements, including those requiring vaccinations and testing for in-person roles and event attendance. For the US, we have mandated that all employees and contractors be fully vaccinated in order to work in our offices and externally with any third-parties. For all other locations, we strongly encourage our employees to get vaccinated and also follow local COVID and safety protocols.

Executive Assistant, Policy and Advocacy

• United States – Remote OK
• Full-Time
• Housing
• $58.50k – $73.20k

• Job Openings
• Executive Assistant, Policy and Advocacy

Job Overview:

The Executive Assistant, Policy and Advocacy provides administrative support to the Director of the Policy and Advocacy team, enabling them to use their time effectively to advance the organization’s strategic goals. This dynamic position requires strong attention to detail and the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism.

About Community Solutions:

Community Solutions is a non-profit organization that works to achieve a lasting end to homelessness that leaves no one behind. We envision a more equitable future where homelessness is never inevitable or a way of life for anyone. Since 2015, we have led Built for Zero, a movement of more than 80 cities and counties using data to radically change how they work and the impact they can achieve and proving that it is possible to make homelessness rare and brief. Nearly half of those communities have reduced homelessness in their communities, and 14 of those communities have ended veteran or chronic homelessness. To help communities equitably and sustainably end homelessness, we are also working to identify solutions that can address gaps in housing, disrupt inflow into homelessness, and produce more racially equitable systems.

Community Solutions seeks leaders at every level: extraordinary, mission-oriented people not satisfied with the status quo. We are a team of values-driven innovators motivated by results. We eagerly seek and support erse applicants. We provide generous benefits and opportunities for inspiring and transformational professional growth.

Essential Duties and Responsibilities:

• Provide sophisticated calendar management for the director, including:
  • Arranging meeting and travel logistics
  • Prioritizing inquiries and requests while troubleshooting conflicts
  • Making judgment calls and critical recommendations to ensure smooth day-to-day engagements
  • Continual, proactive advance review of the calendar to catch conflicts and other issues
  • Confirming meetings and lines/locations with external parties ahead of time
• Complete administrative, programmatic, and managerial tasks that facilitate the director’s ability to effectively lead the work, including:
  • Producing briefings, reports, and presentations for review
  • Attending meetings as needed and taking notes
  • Preparing information for meetings with staff and outside parties
  • Composing correspondence
  • Maintaining contact lists
  • Making travel arrangements
  • Completing expense reports
• Keep the director informed of upcoming commitments and responsibilities, following up appropriately with reminders. Anticipate their needs in advance of meetings, conferences, etc.
• Complete research and assist with preparation of presentations and speeches as needed
• Coordinate with other Executive Assistants to ensure a well-run Executive Team

Qualifications:

• At least 3 years of experience supporting a business (for profit or non-profit) with office management and/or scheduling
• Strong writing and editing skills
• Extremely organized and attentive to detail
• High degree of professionalism and outstanding judgment in dealing with erse groups of people, including Board members, senior executives, staff, community leaders, donors, etc.
• Relevant work experience is required to apply for this role. A college degree may be helpful, but is not required. If you think you have the right experience, but you’re worried we might not get it,’ you could be right! Please use your resume and cover letter to make sure we understand your experience and why you’re qualified for this role.
• Comfortable with numbers and using spreadsheets
• Proficient in developing presentations and briefing documents for internal and external audiences
• Proficient in drafting formal correspondence, including emails, letters, and memos
• Able to quickly learn and become proficient in new software and online applications
• Ability to prioritize and complete a high volume of tasks with limited guidance
• Passion for supporting efforts to end homelessness or other complex social problems

Software/Apps Used:

• Google Business Apps
• Microsoft Office Apps, especially Excel
• Zoom video conferencing software
• Salesforce
• Adobe
• Slack
• Asana

Salary Range:

The starting salary range for this position is $58,500 to $73,200, depending on experience, proficiency and qualifications.

To support pay equity, our compensation structure is fully transparent, rooted in clear scoring, and not subject to negotiation. All salary offers include a fully transparent explanation of how the applicant in question is scored against posted hiring criteria and how a final salary offer is calculated.

Annual recalculation ensures that salary advancement is attainable with increased tenure, improved performance, expanded independence and responsibility, and deepened embodiment of our organizational values over time.

Work Environment:

• Fully remote position, however candidate must be available during EST working hours.
• Up to 15% travel will be required to attend company retreats and events, essential policy meetings, media events and/or other training and convenings as per requested by the Principal, Policy and Advocacy.

Diversity and Inclusion:

We strive for ersity, equity and real inclusion by attracting extraordinary people from erse backgrounds and lived experiences and ensuring they have the professional support and workplace culture they need to thrive. We seek to employ an all-star team of people who vary by their race and ethnicity, gender identity, sexual orientation, nationality, age, culture, religion, veteran status, physical and mental abilities. We promote equal opportunity in the recruitment, selection, training, compensation, promotion, and benefits of all employees.

COVID-19 Vaccination Mandate:

COVID-19 vaccination is mandatory for all Community Solutions stafffull-time, part-time, and contracted. Vaccination documentation must be provided to Community Solutions. Vaccination information is completely confidential between the staff member and HR.

Administrative Assistant

Location: USA-

Description

At Macmillan Learning, the health and safety of our employees and contract staff is a top priority. Accordingly, COVID-19 vaccinations will be required for all staff that will be working in a Macmillan Learning office, or have job duties requiring them to travel for work. If offered the role, the candidate will need to provide proof of vaccination in advance of their start date. Employees can request religious and/or medical exemptions to this requirement by following the process outlined in the offer letter.

Austin candidates are preferred, but this position is also eligible for remote employment, it will exclude the following locations: Alaska, Arkansas, Colorado, Hawaii, Mississippi, South Dakota, West Virginia, and Wyoming.

The Administrative Assistant directly supports certain members of the Senior Leadership team. Responsibilities include cross-functional collaboration, meeting coordination, admin support, and management of specific projects for each group. This may include specific accountabilities, coordinating efforts, basic data analysis, creating/designing presentations in various presentation software, and logistical support. The Administrative Assistant also applies budget management skills and systems knowledge.

Key Responsibilities:

• Coordinate and provide support for Executive meetings, both regularly scheduled meetings on a monthly or weekly basis and special occasional meetings for strategic planning and other purposes. Book spaces for meetings. Handle logistics of food, Audio Visual needs, copying and distribution of materials.
• Serve as project manager and/or organizational lead for various cross-functional initiatives requiring documentation and logistical direction of activities over defined periods, including but not limited to communication, tracking, and meeting coordination around milestones.
• Administrative responsibilities including managing calendars, scheduling calls, appointments, meetings and visitors. Serve as a gatekeeper for the executives’ schedules and time. Book and plan travel including changes and emergency changes.
• Organize information for executives for all purposes, including note-taking, creating PowerPoint presentations, assembling external materials for review, gathering professional data regarding external visitors, sourcing articles or other external information needed by executives.
• Conduct data gathering and analysis from various systems including simple budget management tasks.

Essential Qualifications:

• 2 years’ experience supporting executive level staff or related job experience
• Experience demonstrating excellent, proactive organizational skills
• Experience managing detailed projects
• Experience communicating complex information verbally and in writing to erse audiences
• Experience using Google Suite tools, and team messaging tools, e.g. Slack/Teams
• Experience successfully multi-tasking within demanding timeframes
• Experience demonstrating solid skills in problem identification and problem solving
• Ability to navigate to multiple software systems with ease
• Experience exercising independent judgment in defining problems, independently conducts administrative research as necessary
• Experience demonstrating discretion and confidentiality
• Demonstrated ability to learn new systems quickly, e.g., expense, time keeping, performance management systems
• Willing to travel occasionally

Preferred qualifications:

• Experience with basic data analysis and reports
• Prior experience in tech
• Prior experience in support global engineering teams
• Experience assisting managers with hiring and on-boarding processes including the opening of personnel requisitions, arranging interview schedules
• Bachelor’s degree
• Experience with professional social networking sites (LinkedIn and others)
• Familiarity with Concur expense reporting
• Located in Austin

Macmillan Learning is an Equal Opportunity Employer. We are actively seeking job applicants who reflect a broad representation of differences, including race, ethnicity, religion, sex, sexual orientation, gender identity/expression, physical ability, neuroersity, age, family status, economic background and status, geographical background and status, and perspective. We believe that the best companies reflect the incredible ersity in viewpoints, backgrounds, and identities of the world in their staffs, and are committed to inclusive hiring across departments and levels.

Regular full-time and qualifying part-time employees and their dependents are eligible for Macmillan benefits, effective on the employee’s date of hire. Macmillan also offers health benefits coverage to qualifying same-sex and opposite-sex domestic partners (may require additional documentation) of active employees.

• Competitive pay and bonus plan
• Generous Health Benefits (Medical, Dental, Vision)
• Contributions to your 401k retirement account through Fidelity (US)
• Generous paid time off, sick time, discretionary days. and paid holidays (Cesar Chavez Day, Juneteenth, Indigenous People’s Day, and more!)
• Employee Assistance Program, Education Assistance Program
• 100% employer-paid life and AD&D insurance
• And much more!

Macmillan Learning is a privately-held, family owned company that improves lives through learning. By linking research to learning practice, we develop pioneering products and learning materials for students that are highly effective and drive improved outcomes. Our engaging content is developed in partnership with the world’s best researchers, educators, administrators, and developers. To learn more, please visit macmillanlearning.com or see us on Facebook, Twitter, LinkedIn or join our Macmillan Community. Macmillan Learning is a ision of the Holtzbrinck Publishing Group, a family-owned global media company headquartered in Stuttgart, Germany.

We are an Equal Opportunity Employer. We are actively seeking job applicants who reflect a broad representation of differences, including race, ethnicity, religion, sex, sexual orientation, gender identity/expression, physical ability, neuroersity, age, veteran, family and economic status and background, geographical background and status, and perspective. We believe that the best companies reflect the incredible ersity in viewpoints, backgrounds, and identities of the world in their staffs, and are committed to inclusive hiring across departments and levels. You can read more about our Diversity, Equity, & Inclusion initiatives here.

The successful candidate for this position will be an employee of Bedford, Freeman & Worth Publishing Group, LLC d/b/a Macmillan Learning. Bedford Freeman & Worth Publishing Group, LLC has developed an affirmative action program in compliance with the NY Department of Education’s guidance. Portions of the affirmative action program are available for review by applicants and employees by contacting Human Resources at Macmillan Learning.

Qualifications

Experience Required:

• 2 years: Experience supporting executive level staff or related job experience

Executive Assistant

at Loyal

Anywhere in the US

Loyal is an organization centered on experience and building a platform that allows consumers to make meaningful decisions when it comes to healthcare. We deeply understand providers, locations, services, appointments, business rules, and moreover, we understand patients — who they are, the preferred method of communication, upcoming appointments, lapsed appointments, outstanding bills, health risks, and more. With this intelligence, our platform fuels highly relevant and personalized experiences across all mediums (website, email, voice) allowing patients to get healthy, stay healthy, and have a better relationship with the health care provider.

Summary

As an Executive Assistant (EA) you will play a critical role by keeping the CEO organized, prepared, and well equipped for their ever-changing schedule and the vast array of responsibilities. A successful EA has many responsibilities all focused on making time, information, and decision processes more effective. You will work closely and strategically with the CEO and their team by solving problems, crafting communications, and managing relationships. You will have visibility to all executive-level issues, priorities, and communication. Integrity and judgment are the key drivers of your relationship with the CEO. The CEO has to trust you with information, and you have to have great judgment as to when you share such information both inside and outside the company.

Responsibilities

• Administration–
  • Completes a broad variety of administrative tasks for the CEO including calendar management; composing and preparing correspondence that is sometimes confidential; arranging travel plans, itineraries, and agendas; and compiling/creating documents for meetings.
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting communication and other tasks that facilitate the CEO’s ability to effectively lead the company.
  • Supports the CEO with cross-department working groups, keeping agendas, and helping members to be accountable for key deliverables.
  • Works closely and effectively to keep the CEO well informed of upcoming commitments and responsibilities, following up appropriately.
  • Attends leadership meetings and spearheads and follows up on action items.
  • Plans, coordinates and ensures the CEO’s schedule is followed and respected.
  • Plays a “gatekeeper” and “gateway” role, creating win-win situations for direct access to the CEO’s time.
  • Represents the CEO via email and other written communication.
  • Responsible for reviewing the CEO’s emails, responding on behalf of the CEO as applicable, and prioritizing emails that are in need of response directly from the CEO.
• Project Management-
  • Acts as a swiss army knife, helping the CEO execute the company’s highest priorities on a given day or week while working on longer-term special projects and strategic initiatives.
  • Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the CEO.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
  • Partners with the CEO to track key project milestones across the company.
• Management-
  • Serves as a conduit between the CEO and company stakeholders, including by managing relationships and providing a bridge for smooth communication; demonstrating leadership to maintain credibility, trust, and support.
  • Acts as the traffic controller, resolves any issues that might be confusing the team in terms of resources, priorities, and direction given the visibility to the executive priorities, the EA will most often know the answer or can get the answer and required resources for the team and overcome any issues the team is facing.
  • Takes ownership for filling in gaps as seen, proactively solving company problems.
  • Acts as a “barometer,” having a sense of the issues taking place in the environment and keeping the CEO updated.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

Qualifications

• Bachelor’s degree in business or related field or equivalent work experience
• Minimum of 10 years of experience supporting C-Level Executives
• Experience working within a software as a service (SaaS) company preferred
• Experience working within a start-up and/or ambiguous environment, with proven experience to be adaptable preferred
• Project Management Professional (PMP) certification or equivalent preferred but not required

Bonus Points

• Strives to deeply understand the Company’s and CEO’s priorities, and work with the CEO to ensure that their time is organized accordingly.
• An ability to seek information beyond what is plainly presented to you, with an aim to understanding Exec’s goals & actively finding ways to be helpful in executing these goals.
• Extraordinary organizational skills, and an appreciation for the challenges of supporting a growing team with erse personalities.
• An enthusiastic nature and eager to help wherever you can, and do whatever it takes to ensure progress while being friendly, collaborative and approachable.
• Laser focused when it comes to attention to detail and accuracy. You exhibit flexibility, prioritization & the ability to multi-task.

#LI-REMOTE

Loyal to our employees

We are a remote-friendly company! We encourage you to apply from anywhere in the United States. We also believe in a work/life balance that fulfills you while you’re here and supports you when you’re not. We built our benefits package to prove that we’re committed to you having everything you need (including a little fun). Here is what we offer full-time employees:

• Flexible paid time off, sick and personal days
• At least one holiday per month (sometimes, more!)
• Full health, dental, and vision insurance – Loyal pays the premium for all employees!
• One Time Home Office Setup Stipend For Remote & Hybrid Roles
• Monthly Internet Stipend for Remote & Hybrid Roles
• Long term & short term disability
• 401[k] plan
• 16 Weeks Paid Parental Leave
• 2 Volunteer days per year
• Matching Gift Program
• Participation Grant Program
• Annual Travel/Team Events up to twice per year (post-COVID)

Our Commitment

We believe that the key to Loyal’s success is you. Your unique background, life experience, knowledge, self-expression, and talent make you uniquely you. Who you are, what you have experienced, and how you think inspires us to be innovative and bold.

Loyal is an equal opportunity employer. We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our company stronger. We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, ancestry, sex, gender identity and expression, national origin, citizenship, marital status, age, languages spoken, veteran status, color, religion, disability, sexual orientation, and beliefs.

We consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Further, consistent with applicable federal and state law, Loyal provides reasonable accommodations when requested by qualified applicants or employees with disabilities, unless doing so would cause an undue hardship. Loyal’s policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If you require a reasonable accommodation in connection with the application process, please contact the Talent Acquisition Department at [email protected].

E-Verify

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the I-9 Form.

COVID-19 Vaccinations

Consistent with Loyal policy, candidates performing in-person work will be required to show proof of being fully vaccinated against COVID-19 upon commencing employment. Reasonable accommodations will be considered on a case-by-case basis for exemptions to this requirement in accordance with applicable law. If you require a reasonable accommodation to Loyal’s vaccination requirement, please contact the People Department at [email protected].

Brand and Corporate Communications Coordinator/Executive Assistant

locations

• United States-Remote
• Hartford, CT
• Atlanta, GA
• Minneapolis, MN
• Chandler, AZ

time type

Full time

job requisition id

JR0025771

Together we strive for everyone’s opportunity towards a better financial future.

Together we stand up for and champion everyone’s access to opportunity. We strive for better together. We advocate for everyone and not against anyone. Voya believes in being bold and committed to action. We are committed to a work environment where the differences that we are born with and those we acquire throughout our lives are understood, valued and intentionally pursued. We believe that our employees own our culture and have a responsibility to foster an environment where we all feel comfortable bringing our whole selves to work. Purposefully bringing our differences together to positively influence our culture, serve our clients and enrich our communities is essential to our vision to be America’s Retirement Company.

Are you ready to join a great company with a winning culture? Start your Voyage Apply Now

Position Summary

The Brand and Corporate Communications Coordinator-Executive Assistant supports the SVP-Chief Brand and Communications Officer and the team of Brand and Corporate Communications professionals who develop and manage internal and external communications, brand, advertising, research and consumer insights, and meetings & events for Voya. Additionally, this role serves as an inidual contributor and project manager in support of large-scale, cross-functional corporate and employee communications initiatives.

Position Description

• Brand and Corporate Communications-specific support such as providing research, writing, and editing assistance for corporate announcements, presentations and various communications campaigns, both internal and external focused (i.e., writing, editing, distribution, maintaining databases, etc.).
• Administrative support such as providing telephone coverage; maintaining calendars; maintaining confidential information; making travel arrangements; coordinating meetings and associated materials; arranging conference calls; and preparing expense reports.
• Presentation support via strong familiarity with PowerPoint.
• Liaise with a variety of important stakeholders on behalf of the department (i.e., company executives and employees, members of the media, opinion leaders, vendors, etc.).
• Serve as a project manager for brand and corporate communications initiatives, as needed.
• General support of corporate internet and intranet sites.
• Successful candidate will be both an independent worker who demonstrates a high level of initiative and someone who can work collaboratively as a part of a team.
• Other duties and projects as assigned.

Skills / Knowledge / Abilities

• 2-5 years in journalism, communications, English or a related field preferred.
• Excellent attention to detail.
• Excellent interpersonal skills/telephone presence.
• A self-motivated team player who is innovative and adaptable to a fast-paced, consistently changing environment.
• Must have schedule flexibility.
• Ability to coordinate and prioritize multiple tasks/projects simultaneously.
• Strong project-management skills.
• Strong familiarity with Microsoft Office computer programs (i.e., Word, PowerPoint, Outlook, Excel, etc.).
• Ability to thrive under the pressure of multiple deadlines.

In addition, candidates identified as top talent for Voya will possess the following critical skills:

• Customer Focused: Passionate about delighting customers and offering unique solutions that exceed expectations.
• Critical Thinking: Ability to reach well-reasoned solutions and solve problems through a thoughtful process of analyzing data.
• Team Mentality: Partner effectively to drive and execute on common goals.
• Business Acumen: Appreciate and understand the financial services industry.
• Learning Agility: Open to new ways of thinking and acquiring new skills to retain a competitive advantage.

#LI-LO1

Be Well. Stay Well.

Voya provides the resources that can make a difference in your lives. To us, this means thriving physically, financially, socially and emotionally. Voya benefits are designed to help you do just that. That’s why we offer an array of plans, programs, tools and resources with one goal in mind: To help you and your family be well and stay well.

What We Offer

• Health, dental, vision and life insurance plans
• 401(k) Savings plan with generous company matching contributions (up to 6%)
• Voya Retirement Plan employer paid cash balance retirement plan (4%)
• Tuition reimbursement up to $5,250/year
• Paid time off including 20 days paid time off, nine paid company holidays and a flexible Diversity Celebration Day.
• Paid volunteer time 40 hours per calendar year

Learn more about Voya benefits (download PDF)

Critical Skills

At Voya, we have identified the following critical skills which are key to success in our culture:

• Customer Focused: Passionate drive to delight our customers and offer unique solutions that deliver on their expectations.
• Critical Thinking: Thoughtful process of analyzing data and problem solving data to reach a well-reasoned solution.
• Team Mentality: Partnering effectively to drive our culture and execute on our common goals.
• Business Acumen: Appreciation and understanding of the financial services industry in order to make sound business decisions.
• Learning Agility: Openness to new ways of thinking and acquiring new skills to retain a competitive advantage.

Learn more about Critical Skills

Equal Employment Opportunity

Voya Financial is an equal-opportunity employer. Voya Financial provides equal opportunity to qualified iniduals regardless of race, color, sex, national origin, citizenship status, religion, age, disability, veteran status, creed, marital status, sexual orientation, gender identity, genetic information, or any other status protected by state or local law.

Administrative Assistant – Remote

Remote 

Medal.tv – Operations

Hourly

Medal.tv is one of the fastest-growing consumer applications in gaming! Our users capture and share millions of videos every day. Our mission is to connect people by creating memories while they are physically apart!

We are an international fully remote team, where everyone works autonomously with the expectation that you can be available for team syncs in the same core hours (9:00 am and 12:00 pm PST). The exact times and days vary per team. We offer highly competitive compensation that is location and level-based.

Medal.tv is looking for an hourly full-time entry-level Administrative Assistant who is a multi-tasker with excellent communication skills and an upbeat attitude. This opportunity is ideal for anyone who desires to work in a fast-paced environment while maintaining proper priorities.

As an Administrative Assistant, your responsibilities will include administrative work such as onboarding/offboarding, tracking projects, organizing virtual team events, and working on ad hoc projects. The ideal candidate must be resourceful in seeking solutions, be proactive, and have the ability to handle multiple projects at one time with utmost attention to detail.

Responsibilities

• Assist with onboarding /offboarding.
• Track Operations Projects.
• Plan and organize meetings, calls, and team events.
• Prepare and distribute communications to the team on various topics.
• Maintain ATS system.
• Scheduling meetings across multiple time zones.
• Take meeting attendance.
• Assist on special projects and events as necessary.
• Drafting and sending contracts.

Requirements

• 2+ years experience in an administrative role.
• High technical proficiency in software tools such as Office 360 suite and Google Workspace.
• Impeccable organizational and time-management skills.
• Self-starting personality with the ability to handle multiple projects simultaneously.
• Agile and flexible in response to changing priorities and needs with the ability to pivot quickly.
• Pro-active mindset with a willingness to ask questions and improve processes.
• Exceptional attention to detail as well as ability to see the big picture.
• Demonstrated sense of confidentiality and discretion in your everyday work.
• Excellent written and oral communication skills.
• Ability to function efficiently with minimal direction.

Bonuses

• Proficiency in Notion, Lever, Slack, and Discord.
• A passion for gaming.
• Experience in game or entertainment company.
• Experience working at a start-up or rapidly-growing company.

As a heads up, our typical process is:

• Phone screening
• Up to four interviews with different team members
• Reference checks
• Offer

If you made it all the way here, include “gg” in your note and we will give you a virtual high-five when we talk!

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Title: Executive Assistant

Location: United States

• Human Resources
• Remote – US
• Full Time

Job Description

Salary Range

US Remote 31.73 – 47.12 USD per hour

We help leadership stay focused, organized and efficient while helping people get jobs.

With rapid growth happening on our executive team, our executive support team is following suit. We are a team of trusted business partners that ensure our executives stay organized, travel smoothly, keep a tidy calendar and are prepared for all meetings. This role is unique at Indeed since we have a dedicated team in which you have the ability to collaborate and build with while supporting your leaders.

Responsibilities:

• *Serve as the administrative point of support for Executive Leaders under the CSO|CIO
• *Schedule meetings, engagements, and daily activities as needed
• *Plan, organize and coordinate complex calendars with constant change
• *Coordinate travel arrangements and prepare detailed travel itineraries
• *Manage expense reports in a timely matter
• *Assist with presentation preparations and meeting materials
• *Attend meetings and capture takeaways when requested
• *Handle all confidential/sensitive information and documentation
• *Assist with special projects and perform other duties as assigned
• *Must be available to assist with travel emergencies or other urgent issues that occur outside of normal office hours

Who You Are

About you.

You’re an organization pro, with exceptional attention to detail. You have a supreme sense of urgency, and execute that urgency with a measured, specific approach. You pride yourself in your ability to manage competing priorities. You’re calm in the chaos. You have an uncanny ability to “get stuff done” and play the never ending game of calendar Tetris.

Requirements:

• *Bachelor’s degree or equivalent experience
• *5+ years of administrative support experience required
• *Exceptional written and verbal communication skills
• *Proficiency with using a Mac, Google docs, sheets and slides
• *Experience booking travel, international travel is a plus
• *Comfortable with ambiguity and working in an ever-changing environment
• *Must be detail-oriented, highly organized and able to work independently with minimal direction/supervision
• *Ability to handle sensitive matters and exercise sound judgment, discretion, and confidentiality
• *Ability to work both independently and as part of a team
• *Proven success prioritizing work and maintaining composure in a fast-paced environment

Salary Range Disclaimer

The base salary range represents the low and high end of the Indeed salary range for this position. Actual salaries will vary depending on factors including but not limited to location, experience, and performance. The range listed is just one component of Indeed’s total compensation package for employees. Other rewards may include quarterly bonuses, Restricted Stock Units (RSUs), an open Paid Time Off policy, and many region-specific benefits.

Marketing Administrative Assistant

Arden Hills, Minnesota, United States of America

Customer Service & Office Support

Job Id: R-21558

Join Land O’Lakes, Inc., and help us bring food from farmer to fork, building vibrant communities along the way. We’re a global, Fortune 250 company and a farmer-owned cooperative, which means we work for one another—not Wall Street. We’re proud to rank a Top Workplace. We offer:

• Competitive compensation and rewards
• Best-in-class healthcare for you and your family
• Powerful savings programs
• Training and career progression

Marketing Administrative Assistant

The target location for this role is Land O’Lakes Corporate Headquarters in Arden Hills, MN, however this position can be remote (virtual) and located anywhere in the USA.

This position provides administrative support to the Corporate Communication group to include Brand marketing, Marketing Excellence, and Insights Research. Responsibilities include meeting and event scheduling and coordination, executing project plans, professional phone coverage, filing, travel coordination, processing invoices, document and presentation design and development, and a variety of other special assignments.

Qualifications:

Experience-Education (Required):

• High School diploma along with a minimum of 5+ years’ administrative support experience in a corporate environment.
• Computer skills including Outlook, PowerPoint, Word, Excel, and Expense reporting systems required.
• Must be comfortable using and helping others in use of different communication devices such as iPhones, Ipads, cell phones, etc.

Competencies-Skills (Required):

• Ability to proactively support multiple independent team members – thinking ahead and anticipating needs.
• Must demonstrate effective verbal and written communication skills – keeping team members updated on status of requests.
• Incumbent must be able to work independently and collaboratively as a team member.
• This is a fast-paced environment which requires the ability to work under pressure to meet multiple deadlines and priorities while maintaining a high level of quality and confidentiality.
• Must demonstrate flexibility and adaptability to change, strong organizational skills with a process-improvement mindset and the ability to effectively prioritize workload.
• This is a high-profile position that interacts with all levels of management including senior executives.

Experience-Education (Preferred):

• Post-secondary education desired. Advanced PowerPoint skills beneficial. Project planning a plus.

Competencies-Skills (Preferred):

• High level of energy, quick learner and can-do attitude, comfortable working with confidential information.

Land O’Lakes, Inc. is an Equal Opportunity Employer (EOE) M/F/Vets/Disabled. The company maintains a drug-free workforce, including pre- and post-employment substance abuse testing pursuant to a Drug and Alcohol Policy.

Neither Land O’Lakes, nor its search firms, will ever contact you and ask for confidential information over the phone or in email. If you receive a call or email like this, please do not provide the information being requested.

Legal Assistant

New York, NY

Full time

R228636

You are a driven and motivated problem solver ready to pursue meaningful work. You strive to make an impact every day & not only at work, but in your personal life and community too. If that sounds like you, then you’ve landed in the right place.

We are seeking an experienced Legal Assistant to provide full litigation support. The ideal candidate will join a high-volume, paperless environment that is both dynamic and rewarding. Our collaborative, team-oriented legal support team is passionate about insurance defense. The selected candidate for this position shall work remotely in support of our New York Staff Legal office.

Key responsibilities are as follows:

• Utilizes appropriate software to timely prepare, e-file and serve (as appropriate) correspondence, briefs, motions, pleadings, discovery, deposition notice and other documents required by the New York courts
• Keeps attorney calendar current based on court notifications and depositions
• Assist attorneys as needed in preparation for trial
• Provides extensive scheduling and calendar activity, including depositions on an as needed basis
• Reviews electronic mail daily
• Maintains our electronic legal files
• Processes invoices for payment
• Offers professional diplomacy during each interaction with clients, opposing counsel, attorneys, teammates, claim partners and court employees
• Assist in overall support of the office as needed which could include case matching, mail handling, filing in an electronic case management system, CD duplication, PDF creation and compilation, file conversion, etc.

Qualifications:

• Minimum of 3 years of experience as a Legal Assistant within a paperless insurance defense law office or corporate law department
• Strong working knowledge of the New York court systems and processes
• Subrogation experience is preferred
• Tort experience in personal injury work is strongly preferred
• Trial preparation experience is a plus
• Demonstrated experience in a high-volume litigation environment with familiarity in document production, discovery preparation, Outlook calendar maintenance and data maintenance for clients
• Strong multi-tasking, organizational and time management skills
• Proficiency with case management software
• Strong familiarity with MS Office (Word, Excel, Outlook, OneNote, Teams, & PowerPoint)
• Ability to meet productivity targets in a fast-paced, team-oriented environment
• Strong written and verbal communication skills
• Excellent organizational skills, especially regarding prioritizing work activities for multiple attorneys
• Must be able to manipulate electronic documents such as TIF, PDF and JPG formats

For full-time, occasional, part-time or remote positions: (1) high speed broadband internet service is required, we do not recommend or support DSL, wireless, Wifi, Hotspots, Fiber without a modem and Satellite; (2) Internet provider supplied modem/router/gateway is hardwired to the Hartford issued computer with an ethernet cable; and (3) minimum upload/download speeds of 5Mbps/30Mbps will be required. To confirm whether your Internet system has sufficient speeds, please visit http://www.speedtest.net from your personal computer.

Compensation

The listed annualized base pay range is primarily based on analysis of similar positions in the external market. Actual base pay could vary and may be above or below the listed range based on factors including but not limited to performance, proficiency and demonstration of competencies required for the role. The base pay is just one component of The Hartford’s total compensation package for employees. Other rewards may include short-term or annual bonuses, long-term incentives, and on-the-spot recognition. The annualized base pay range for this role is:

$43,040 – $64,560

Broker Coordinator

Location: Remote, US

Job Summary

Under general supervision, provides dedicated administrative support to assigned Broker Sales Professionals (BSPs) and their respective book of business; consistently represents the department as a liaison for any unresolved concerns between the Broker Sales office, internal departments, external contacts, and the BSPs, maintaining effective working relationships to ensure concerns are promptly and completely resolved within established guidelines; assists with onboarding new BSPs and fosters those relationships in order to adequately partner with and ensure their success

Principal Duties & Responsibilities

• Facilitates different elements of broker enrollments and case development including, but not limited to, formulating/submitting product proposal requests for approval, ordering and delivering brochures, enrollment, and marketing materials through the web ordering process and working with assigned service areas to follow the workflow for enrollment collateral on behalf of the BSP where required

• Compiles and keys information on account activity and pipeline data for all assigned brokers into the sales CRM system and ensures that information is current and accurate; gathers, organizes, and formats data or updates reports for management; completes documents and responses to inquiries, following standard procedures; identifies and suggests solutions to administrative problems; coordinates support from other departments and/or isions to resolve problems or complete assignments

• Performs data entry to update database and/or spreadsheet information; reviews and enters data for accuracy and completeness while maintaining established service/productivity levels and meeting service quality; completes relevant logs, forms, etc., and prepares all supporting documentation required to process each transaction; adhering to Aflac policies and procedures, processes expense reports, invoice payments, and purchase orders for budget purposes

• Facilitates the planning of various BSP events, lunches, meetings, webinars, conference calls, etc.; manages/maintains broker maps, contact lists, and distribution lists; supports regional and strategic strategy meetings as needed, partnering with sales leadership to create agendas and finalize all materials to ensure a successful meeting; stays abreast of current product and service updates affecting assigned brokers

• Maintains effective and accurate electronic or manual filing systems that provide a quick-reference database for transactions and other department activities; logs, stamps, copies, and prepares documents for imaging; maintains an up-to-date procedure manual that provides accurate step-bystep procedures to accomplish all assigned tasks

Education & Experience Required

• Bachelor’s Degree in Business Administration or a related field
• two years of related experience

Or an equivalent combination of education and experience

Job Knowledge & Skills

• General understanding of Aflac’s policies/procedures for case setup and enrollment materials

• General understanding of the Career Broker Sales model (career and broker side of the organization)

• Excellent oral, written and interpersonal communications skills to effectively interact with internal and external customers

• Excellent listening skills and organizational ability

• Problem-solving and teamwork-facilitating skills

Competencies

• Acting with Integrity
• Communicating Effectively
• Pursuing Self-Development
• Serving Customers
• Supporting Change
• Supporting Organizational Goals
• Working with Diverse Populations