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Title: Recruiting – HR Administrative Coordinator

Location: US National

• Full-Time
• Online / Remote

Job Details

Description

Recruiting Coordinator

APEI, Inc.

The Recruiting Coordinator is responsible for performing HR-related duties consisting of comprehensive administrative support, which assists in the day-to-day operations of the Talent Acquisition function across the organization and it’s education units. This is a central service based/remote role.

Responsibilities:

• Serve as a resource to the Talent Acquisition team as the point-of contact for newly hired employees; responsible for launching on-boarding, running background checks, completing reference checks and ensuring a high level of service to the new hire experience.
• Process change forms, wage statements and offer letters in support of the offer to start process.
• Provide status updates to the talent acquisition team to ensure candidates are processed timely and in accordance with scheduled start dates.
• Updating job postings and placing employment advertisements on behalf of and under the direction of the Talent Acquisition Specialists.
• Submit invoices for processing in procurement system for any agency related or advertising expenses.
• Process HR contracts with the legal team on an as needed basis.
• Serve as a back-up for other team members and/or offset support of other programs such as Internal Applications, Referral tracking, etc.
• Contribute to Human Resources team projects through collaborative brainstorming, coordinating administrative components to encourage progress and momentum toward achieving milestones and deadlines.
• Generate reports on a reoccurring or ad hoc basis.
• Conduct research for various projects as requested.
• Respond to ad-hoc employment verification requests.
• Support and contribute to APEI’s commitment to ersity and inclusion.
• Other duties as requested, directed or assigned.

Reporting Relationships:

This position reports to the AVP of Talent Acquisition & HR Operations.

Requirements:

• One to three years’ experience in an administrative or HR related setting.
• Associate’s degree is required.
• General knowledge of Human Resources practices and disciplines either through education or other work-related experiences.
• Intermediate experience and knowledge of MS Office platforms including: Word, Excel, PowerPoint, Outlook and Visio, HRIS experience a plus.
• Excellent organizational and prioritization skills and meticulous attention to detail.
• Demonstrated flexibility and adaptability to manage multiple priorities.
• Ability to work independently and exercise sound judgment while multi-tasking.
• Clear and professional verbal, written, and interpersonal communication skills.
• Ability to operate in a fast-paced and changing environment.
• Ability to establish a high degree of trust and credibility in the organization. Confidentiality and discretion are a must.

About Us:

A leading education services provider that offers respected, innovative and affordable educational programs and services through its wholly owned subsidiaries: American Public University System (APUS), which encompasses American Public University (APU) and American Military University (AMU); Rasmussen University, and Hondros College of Nursing (HCN).

It is the policy of American Public University System (APUS) and American Public Education, Inc. (APEI) to afford equal opportunity to all qualified persons. We treat all qualified iniduals equally as to their recruitment, hiring, assignments, advancements, compensation, and all other terms and conditions of employment. of American Public University System (APUS) does not discriminate on the basis of race, color, religion, creed, sex, age, national origin, sexual orientation, or physical, mental, or sensory disability, or any other characteristic protected by law.

Online, on campus and in the workplace, we provide higher education and training to our country’s heroes military service members, veterans, nurses, government employees, and motivated professionals that want to make a difference. American Public Education, Inc. educates service-minded students, ranging from the military, public service, federal agencies, and nursing communities, through American Public University System (APUS), Hondros College of Nursing (HCON), Rasmussen University and Graduate School USA (GSUSA).

It is the policy of American Public Education, Inc. (APEI) to afford equal opportunity to all qualified persons. We treat all qualified iniduals equally as to their recruitment, hiring, assignments, advancements, compensation, and all other terms and conditions of employment. American Public Education, Inc. does not discriminate on the basis of race, color, religion, creed, sex, age, national origin, sexual orientation, or physical, mental, or sensory disability, or any other characteristic protected by law.

Colorado, California, Washington and NYC Pay Transparency Statement

If you are a resident of Colorado, California, Washington or New York City and this role is available remotely, you may be eligible to receive additional information about the compensation and benefits for this role, which we will provide upon request. Please send an email to [email protected]

Title: Executive Coordinator

Location: Portland OR US

At the PSU Foundation, we believe in the power of higher education to transform lives. We are a mission-driven organization focused on advancing Portland State University through relationships, community connections and philanthropy. As part of our team, you ll join a group of passionate, committed and engaged iniduals working to empower students, faculty and the communities we serve. Join us.

The Opportunity

The Executive Coordinator is responsible for providing day-to-day administrative and technical support for Presidential level Foundation operations. This role will have a vital part in ensuring the successful organization and execution of administrative tasks and projects for the Chief of Staff, the Foundation President, Development Leadership and the Board of Trustees.

This position requires the ability to multi-task, anticipate and meet fast-moving deadlines, and handle sensitive and confidential situations related to high-level donors, prospects, board members, academic leadership and community leaders. The Executive Coordinator will exercise independent judgement, professionalism and integrity while working in a mission-driven, results-driven, community-oriented culture. This position requires strong written and verbal communication skills; strong administrative and organizational skills; creativity and personal initiative; a proactive, solutions-focused workstyle; and the ability to maintain a realistic balance among multiple priorities.

Duties & Responsibilities

Direct Support to the Chief of Staff (50% of work performed):

• Schedule and prepare for meetings as directed by the Chief of Staff. This may include developing agendas, preparing materials, taking notes and tracking and following up on assigned tasks.
• Assist with drafting confidential letters, briefings, emails and personal correspondence on behalf of Foundation and academic leadership. Edit and proofread documents, correspondence, impact reports and proposals.
• Make travel arrangements, place catering orders and restaurant reservations; process expense reimbursements, invoices and other expenditures related to meetings or events.
• Assist with scheduling for the President/CEO and Development team leadership as needed.
• Provide general administrative support and assistance with digital filing and record keeping.
• Enter correspondence, donor information and strategy, meeting notes and contact reports into database consistently and in a timely manner.
• Help organize and plan events for donors and staff; work in conjunction with events team when appropriate. Attend and support these events, as needed. Assist the Chief of Staff with projects and tasks related to Foundation operations, Presidential and organization initiatives, strategic goals and the creation and maintenance of company policies and procedures.
• Provide in-office support to the President/CEO and other Senior Leadership Team members in the Chief of Staff s absence.

Board Support (50% of work performed)

• Create calendar invites, agendas, slide decks and other meeting materials in advance of board and committee meetings.
• Responsible for keeping board member information up to date in Easy Board, Blackbaud and other digital or print locations.
• Maintain trustee memberships, campus parking permits and other documentation needed when members join or leave the board.
• Monitor attendance in advance of every board and committee meeting; contact trustees as needed in order to ensure quorum.
• Finalize minutes for all board and committee meetings throughout the year; store in the assigned record keeping systems and share them with participants in a timely manner.
• Assist with logistics for board meetings, trainings and events.
• Interpret and apply board governance requirements for the effective operation of PSUF s Board and Committees.
• Performs additional duties as assigned

Education & Experience Requirements

• Bachelor’s degree; education and experience may be considered in lieu of a degree.
• Four years of administrative experience; experience working with busy executives, high-level donors and V.I.P.s. is preferred.
• Experience handling high-level correspondence.
• Experience in the nonprofit sector, with basic knowledge of standard fundraising practices and the solicitation cycle is preferred.

Knowledge, Skills and Abilities Requirements

• Ability to remember the nuances and all the fine details in order to work effectively and efficiently.
• Ability to manage multiple deadlines and priorities simultaneously.
• Ability to identify and troubleshoot problems or find an effective and efficient work-around in even the most complex and high-stress situations.
• Proven experience delivering exceptional customer service in high stress situations.
• Experience understanding the importance of confidentiality and know when information of the highest level requires the utmost care and discretion.
• Ability to build and maintain relationships with necessary stakeholders, both internal and external to the organization and at every level.
• Strong verbal and written communication skills, including the ability to write and proofread documents.
• Absorb and process what you hear and see quickly and communicate relevant information in a manner that is readily understood by the intended audience, including customers and team members.
• Ability to work with the highest levels in the organization, remain focused and record appropriate notes and minutes during meetings and events.
• Proven ability to understand a task, project or initiative and identify and execute on the next steps that need to be done to successfully complete the work.
• Proven ability to remain calm in a fast-paced environment with conflicting priorities.
• Must be able to interpret and apply board governance requirements for the effective operation of PSUF s Board and Committees.
• Demonstrated computer proficiency, including experience using Microsoft Office, Google Applications, Adobe Sign and other paperless management tools.
• Demonstrated reliable, regular, and predictable work attendance.
• Self-motivated and require little guidance to tackle projects, tasks and priorities.
• Ability to create and collaborate within an equitable and inclusive team environment, and to communicate effectively within the context of erse behaviors, orientations, identities, and cultural backgrounds.

Other Essential Information

• Department: Executive
• Work Days/Hours: Full Time, 40 hours/week, Monday-Friday
• Work Type: We currently have a hybrid work model at the PSU Foundation. This position will be required to work at least 24 hours/week on Portland State University campus and the remainder of the work week may be worked remotely in Oregon or Washington.

Compensation and Benefits

• Compensation: $54,200 – $67,700 (depending on experience)
• Full Time Employee Benefits: We are proud to say that we have one of the leading benefit packages for Nonprofit organizations in Oregon. Highlights of our benefits package includes:
  • 100% employer paid medical coverage on our base-plan for employee coverage. Two additional buy-up plans are offered.
  • Up to 34 days of accrued paid time off every year available after a 90-day initial employment period
  • 11 company paid holidays
  • Up to 12% employer contributions to an eligible employee s 401(k) plan
  • Employer paid Long Term Disability and Life Insurance coverage
  • Eligibility for Portland State University affiliated employee benefits
  • For a full list of our awesome full-time employee benefits, please visit: https://www.psuf.org/careers

PSU Foundation is an EEO employer. To learn more about the foundation, our strategic direction and our financial impacts, please visit: https://www.psuf.org/about-psu-foundation

Administrative Coordinator – US

Programs Portland, Oregon Washington, District of Columbia

Description

Location: Portland, Oregon; Washington, DC; or a remote location within the United States

Valid unrestricted work authorization in the country in which you will be based (United States) is required at the time of application for this position.

Position Status: Full-time, Regular, Non-Exempt

Salary Level: US: Starting salary for this role will be $40.000 to $47.500 commensurate on experience.

About Mercy Corps

Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are erse and every team member feels that they belong. We welcome erse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.

Department Summary

The Program Performance and Quality Unit (PaQ) is an integrated Unit within Mercy Corps’ Global Programs Department. While PaQ is the hiring Unit for this position, the Global Programs Department is currently undergoing a restructuring process. The successful applicant will be assigned to one of the program support-focused Units within this new Global Programs structure.

The Position

The primary role of the Administrative Coordinator is to provide general administrative, event management, and communications support to the assigned program support unit, enabling the team to perform at the highest possible level in terms of workflow, product, and creativity. The incumbent provides consistent and centralized support to program support teams and their counterparts for the smooth administration of day-to-day tasks. The Administrative Coordinator provides support and inputs to the planning and implementation of administrative support projects for the unit and its constituent teams.

Essential Responsibilities

COMMUNICATIONS

• Support the organization, by proofreading, editing and disseminating written, video, or other outgoing communications for teams within the unit, for example on internal Mercy Corps platforms such as The Globe, Workplace, The Hub, MailChimp, etc. Support processes to gather inputs for these communications products.
• Provide tools or process support to enable inclusive and broad-based access to internal and outgoing communications.
• Maintain and regularly edit Hub pages, unit SharePoint page(s), and Wikis.
• Maintain and regularly update onboarding, introductory, and summary materials.
• Coordinate onboarding schedules with new team members and design/ deliver selected onboarding content.
• Track the movement of global team members in selected positions so that onboarding and training can happen promptly.
• Administratively support translation, interpretation, and captioning, and work with team members to integrate inclusive translations and captioning in communications and events as needed. Update, as needed, internal team guidance for interpretation, translation, and captioning.
• Administer, or contribute to the administration of, shared file structures and communications platforms/ sites, and associated access permissions, updating membership at least quarterly and updating file structures at least annually. Orient new team members on these structures/ sites.
• Maintain distribution lists, updating membership at least quarterly.
• Cross-check references in guidance documentation produced by the unit with links, Hub pages or Wikis, and external sources to ensure alignment.
• Assist in formatting and improving the presentation of documentation and presentations.
• Support the administration of surveys and the collation of results.
• Assist in organizing and scheduling learning series.
• Assist in conducting and organizing or analyzing desk reviews of selected topics.

MEETINGS, TRAININGS, AND EVENTS

• Administer calendars, participant lists, meeting administration, and meeting platforms for routine and ad hoc meetings, webinars, and events. These meetings and events include both unit-level team members and their counterparts in other teams.
• Support the use of collaborative meeting platforms, and orient others on the use of these platforms, as needed.
• Send routine messages and reminders to team members soliciting agenda items for recurring meetings or forum, and curate agendas and notes. Take notes, ensure that notes are circulated to relevant stakeholders, and refresh notes templates annually.
• Assist in scheduling trainings and managing training platforms and participants.
• Assist in researching, curating, and subscribing to external training materials.
• Coordinate or support training application processes, including announcements, application portals, and organizing process meetings.
• Assist in meeting, event and participant management for Communities of Practice organized by teams within the unit.
• Administer aspects of in-person and remote retreat and workshop planning and implementation and associated events as requested.
• Assist in the facilitation of cross-unit working group meetings as needed/ applicable.

ADMINISTRATIVE and PROJECT SUPPORT

• Follow-up with back-end administration and case management for Jira-based Support Request Tool.
• Manage the unit’s credit card account.
• Prepare necessary documentation to process invoices for payment to consultants and vendors.
• Manage the unit’s IT application subscriptions.
• Assist in compiling and submitting supporting documentation to process payments.
• Assist in compiling and processing documentation for consulting contracts.
• Support procurement transactions, process management and documentation for teams/ team members.
• Provide support to recruitment processes and documentation for short-term assignments and long-term roles, and consultants, coordinating with HR counterparts as needed.
• Maintain unit and team organizational charts.
• Maintain staff lists.
• Support the implementation of projects and training series conceptualized and managed by teams within the unit.

Supervisory Responsibility:

The Administrative Coordinator has no supervisory responsibilities.

Accountability

Reports Directly To: Vice President, Program Performance and Quality. Note that reporting lines may change as the Global Programs Department restructures.

Works Directly With: All unit team members, and representatives from departments and global/ regional/ country/ program teams working with the unit.

Accountability to Participants and Stakeholders

Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.

Minimum Qualifications & Transferable Skills:

• Any skills you have gained through education, volunteer, work, or life experience that are relevant for the position will be considered. Be sure to fully explain transferable skills and success factors and how they apply to this position in your cover letter.
• 2+ years providing administrative support within a team environment, including but not limited to calendar management, meeting/event planning and execution, basic record keeping/tracking, and invoicing support.
• Bachelor’s degree (BA/BS) in a related field is preferred.
• Outstanding communication skills, both written and verbal, including proven business correspondence and writing and editing skills.
• Proven ability to prioritize multiple competing requests, tasks, and deadlines and works well under pressure while building relationships with team members and stakeholders.
• Well-organized, detail-oriented, and flexible/adaptable to changing priorities.
• Experience with Microsoft 365 and visual design and communications tools (Canva; MailChimp) preferred.
• Experience with an INGO or other international organization, or knowledge of international events/dynamics preferred.
• Experience with and ability to maintain confidential information with tact and sensitivity

Success Factors

A successful Administrative Coordinator will have the ability to handle a high volume of administrative work quickly, efficiently, accurately, and with a positive and constructive attitude. They should be able to prioritize work while balancing efficiency with accuracy, track multiple projects, and meet tight deadlines independently. They should possess a high standard for quality of products both content and presentation. Strong candidates will have an ability to build working relationships with people of erse backgrounds and working styles and be a good collaborator. They must have flexibility and creativity in problem solving, be capable of identifying and independently addressing team needs or areas for self-improvement, and be able to handle sensitive information and sensitive situations with tact. Finally, they should possess an interest and ability to learn quickly, ask questions, collaborate with others, and understand agency and team strategy and culture.

Living Conditions / Environmental Conditions

The position is based in Portland, Oregon; Washington, DC; or a remote location within the US and requires occasional early morning and late-night calls as necessary to coordinate across our global team. The position may require occasional international and domestic travel.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development.

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as iniduals and teams, and collaborates to do the best work of their lives.

We recognize that ersity and inclusion is a journey, and we are committed to learning, listening, and evolving to become more erse, equitable and inclusive than we are today.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out erse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all iniduals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.

As a safeguarding measure, Mercy Corps screens all potential US-Based employees. This is done following the conclusion of recruitment and prior to assuming full employment.

Our screening process is designed to be transparent and completed in partnership with new Team Members. You will have the opportunity to disclose any prior convictions at the conclusion of the recruitment process before the check is initiated. We ask that you do not disclose any prior convictions in your application materials or during the recruitment process.

Covid-19 Vaccine Policy for US-Based Employees

Mercy Corps has determined that, in an effort to protect the health, safety, and well-being of all Mercy Corps employees working in the United States, all U.S.-based employees must be fully vaccinated for COVID-19, regardless of prior COVID-19 infection status. This policy is necessary to ensure not only the safety of our workforce, but the ongoing functionality of the organization.

This policy will be revised as needed to comply with federal, state, and local requirements, and to respond to changing guidance from public health authorities.

For new employees this requirement goes into effect within 10 business days of employment. Team members that travel are expected to comply with host-country requirements, including vaccinations. Failure to comply may impact your employment. Proof of vaccination or exemption must be provided.

Title: Administrative Assistant

Location: US National

Remote within the US

At Apartment List, we’re on a mission to find every renter a home they love at the value they deserve. Finding the right place to live is one of the most important, time-consuming and expensive decisions that all of us make. Getting it right matters. We’ve helped over 1 million families find a home they love, and we’re just getting started.

We’re hiring a stellar Administrative Assistant reporting to the Senior Manager of Executive Operations and supporting the Apartment List executive team [CEO, CFO, CRO, COO & CPTO]. This inidual will be responsible for managing a variety of day-to-day administrative tasks, alongside special projects, events and initiatives. You will be supporting the executive team with scheduling, calendar & travel management, expense and invoice approval, employee gifting [to include new hires, holiday and awards], swag ordering, new hire onboarding, all company meeting production and other general administrative tasks. You will also be working with our People Operations team to deliver a world class employee experience for all Apartment List team members. You should be comfortable working with a wide variety of people – strong communication skills are essential.

In order to be successful in this role, you will need to be comfortable working in a remote environment with a team of dynamic people across the country. You will also need to be comfortable in a fast paced technology environment using a variety of tools like Google suite, Slack, Zoom and other collaborative forward leaning technology products.

Here’s what you’ll do as part of the team:

• Communication:
  • Manage virtual communications, including emails, Slack, and video conferencing [Zoom or Google Meet]
  • Assist in drafting and proofreading communications
• Calendar and Schedule Management:
  • Manage calendars for Executives and team members, including proactive management of calendars to ensure the most efficient use of time and resources [may also include facilitating communication and coordination for external meetings or events with external partners]
  • Coordinate and schedule appointments, meetings and conferences
• Travel Coordination:
  • Arrange travel itineraries, accommodations and transportation for Executives and team members
  • Prepare travel expense reports
• Expenses & Invoicing:
  • Manage expenses via Expensify and invoices within Bill.com across all orgs, which also includes healthcare benefits reimbursements for Executives
• Administrative Support:
  • Provide general administrative support to various departments
  • Assist in the coordination of special projects and events
  • You will have a keen eye to deliver surprise and delight for our team. Think about all of those small moments where if the perfect company existed, those moments would be recognized and celebrated. Apartment List is on a mission to become that company!

Here are the skills and experience you’ll need to be successful:

• High school diploma or associate degree; additional qualifications in Office Administration or related field is a plus
• Proven experience as an Administrative Assistant or in a similar role
• Proficient in Google & Microsoft Office Suite [especially Excel & Sheets]
• Strong organizational, multitasking & time management skills
• Ability to adapt in a fast paced and changing environment
• Strong communication and interpersonal abilities
• Highly proactive and responsive, with calendaring prowess that creates more time in the day
• Detail-oriented and able to track information with a high degree of accuracy
• Ability to handle sensitive and confidential information with discretion
• Ability to work well under limited supervision

Here’s the Pay Range:

At Apartment List, we carefully consider a variety of factors to determine compensation for each position, including the role, level, and work. This is a full-time exempt position. The US target pay range for this position is $21.87/hr – $28.84/hr + equity, which reflects the compensation target for the position across all US locations. Please note, the compensation details reflect pay rate only and do not include the benefits and perks that we offer.

We also rely on market indicators along with considering your work location, job related skills, experience and relevant education and training, to determine compensation that is fair and competitive for you. Apartment List will consider paying compensation near the higher of the range in exceptional circumstances, where candidates have the experience, credentials or expertise that would warrant such consideration. It is always our goal to hire exceptional talent and we would be happy to share more about compensation during the hiring process.

Here’s what’s in it for you (full-time employees only; does not apply to contract roles):

• Competitive Compensation: Including annual salary, pre-IPO stock options, and other financial compensation (if applicable)
• Medical, Dental, and Vision Coverage: 100% of premiums covered for you AND all of your dependents
• Unlimited Flexible Time Off: Unlimited FTO in addition to 12 company holidays per year, quarterly recharge days, and a week-long holiday break
• Home Office Reimbursement: To cover home office furniture and supplies, monthly home internet, and monthly cell phone (if applicable)
• Health & Wellness Reimbursement: To cover monthly gym membership or other qualifying expenses
• Parental Support: Generous parental and family leave, fertility benefits, and employer-sponsored stipends towards family forming services
• 401k Plan: To support you in your inidual retirement goals
• Team Events: Frequent team-building events, fun team off-sites, and bi-annual company meetups
• Commitment to DEI: To prioritize Diversity, Equity, and Inclusion within our workplace and to stay true to our values and mission
• Mentorship and Training: To get you onboard quickly, learn new professional skills, and invest in your career development
• Impact and Visibility: To expose you to and provide the opportunity to work on highly strategic initiatives that will transform the business
• Encouragement and Empowerment: To explore and adopt new technologies and drive meaningful decisions and outcomes

#LI-Remote

Finance/Administrative Assistant

Location

Philippines (Remote), Anywhere in the World

Type

Full time

Department

Outliant | Management

OverviewApplication

About us:

Outliant is a fully-remote, US-based, digital product development and startup consulting company, with a team of culturally erse creators whose exceptional skills and talents help conceive seamless digital products. Our teams exhibit work-play energy that supports inidual growth, as well as encourages the freedom of creativity and thinking outside the box.

Our Core Values:

Pursuit of Excellence: We are extremely competitive, ambitious, and driven to be exceptional as iniduals, teams, and as an organization. There is no standard high enough and we will never settle. We aspire to attract, retain, and empower the very best people.

Startup Mentality: Outliant began with 5 startup founders, and startup culture is deep in our DNA. It’s a critical advantage that allows us to move faster, be more resourceful, and empower our team at all levels. We are in the early chapters of our journey.

World-Class Remote Collaboration: Outliant is (and always has been) a 100% remote company we have no offices and our teams are distributed around the world. Given the freedom and autonomy this provides, we require that our people excel in this remote structure.

About the Role:

We are seeking a full-time remote Finance/Operations Assistant to play a key role in shaping our financial landscape. Responsibilities include collaborating with different departments, providing financial consultations, and overseeing invoicing and finance operations.

Responsibilities:

• Assist in creating custom reports and presenting findings to the department leaders.
• Assist in general financial operations.
• Collaborate with various departments for their financial analysis needs and finance operations emphasizing efficient accounts receivable and payable processes.
• Work closely with the finance team to develop meaningful financial metrics and dashboards.

Requirements:

• 3+ years of experience in operations, accounting, finance, or a related field.
• Strong knowledge of financial principles and practices.
• Proficient with relational databases (Airtable preferred).
• Advanced knowledge of Excel/Google Sheets (pivot tables, lookups, formulas).
• Excellent attention to detail and data accuracy.
• Strong analytical and problem-solving skills.
• Effective communication and interpersonal abilities.
• Ability to work independently and meet deadlines.

Nice-to-have:

• Experience working in a start-up company.
• Familiar with Tech Services
• Worked across multiple industries

What’s in it for you?

As a full-time member of our team, you’ll enjoy:

• Flexible hours, work wherever you choose
• Unlimited PTO
• Non-working holidays per country of residence
• Pro-rated 13th-month bonus in select regions
• Salary increases and performance-based bonuses
• Referral bonuses
• Financial support for online courses
• Mental health and well-being programs
• Fun and casual work environment
• Employee engagement activities and virtual gatherings
• We are a erse, global team!

Important Notice

To ensure the legitimacy of job opportunities, we strongly recommend that you solely rely on positions posted here on our official website: outliant.com/careers.

All our current job openings require video interviews conducted in either or both synchronous (via Google Meet) and asynchronous (via Willo) formats. Kindly refrain from accepting offers that appear suspicious. For any inquiries or concerns, feel free to reach out to us via email at [email protected].

Please be assured that we are fully committed to maintaining integrity in our hiring process.

Sr Administrative Assistant

Apply

locations

OH Columbus

time type

Full time

job requisition id

REQ-37069

The Senior Administrative Assistant will provide advanced administrative support to the Group leaders within the regional Advisor Group as well as related support for the Advisor Group as a whole. This role will generally support 2-3 leaders within the Advisor Group.

This can be a remote position within the US. Ideally, the selected candidate will be in the Eastern or Central time zones.

Job Duties and Responsibilities

• Provide day-to-day administrative support to the Front-Line Leaders, including email and calendar management, travel arrangements, submitting expense reports and other key responsibilities as assigned.
• Ensure leaders can focus on key jobs to be done and execute on plans for their model week/service models by thinking and acting proactively; use systems to assist them in managing calendar and prioritizing email/other incoming tasks.
• Collaborate with others in the Advisor Group and partners in the Centers of Excellence related to leader calendars and other requests.
• Establish and maintain efficient office management processes; perform routine administrative duties such as maintaining office supplies, processing mail and other needs of the Advisor Group related to the physical location (as applicable).
• Prepare meeting agendas and updates, maintains meeting notes, and arranges for implementation of action and follow-up items.
• Prepare presentation materials and spreadsheets to produce high quality reports and presentations.
• Responds to information requests and compose correspondence on a regular basis (often of a confidential nature).
• Manage logistics for local meetings, including AV/technical, location, catering, RSVP management, etc.
• Maintain strong business relationship with key stakeholders, including financial professionals, Advisor Group leaders/staff, enterprise leaders, and partners in the Centers of Excellence.
• Supports other various projects, programs, and processing functions as needed.

Required Job Qualifications

• 3+ years of administrative experience preferred.
• College or two-year degree from business or vocational school preferred.
• Demonstrated project management skills – success in managing, prioritizing, and organizing multiple projects at one time.
• Proficient experience with Microsoft Office Suite; ability to learn other software quickly (i.e. Salesforce, etc.).
• Ability to think proactively to anticipate needs and prepare accordingly.
• Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions.
• Ability to maintain the highest ethical, confidential, and professional standards at all times.
• Demonstrated ability to partner with key stakeholders to achieve stated goals (influencing skills).
• Excellent communication skills, including oral, written, presentation and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Demonstrated sound decision-making skills.
• Excellent business acumen skills, detailed knowledge of organization and variety of business areas.
• Demonstrated customer service skills and a service-minded attitude.

Thrivent provides Equal Employment Opportunity (EEO) without regard to race, religion, color, sex, gender identity, sexual orientation, pregnancy, national origin, age, disability, marital status, citizenship status, military or veteran status, genetic information, or any other status protected by applicable local, state, or federal law. This policy applies to all employees and job applicants.

Thrivent is committed to providing reasonable accommodation to iniduals with disabilities. If you need a reasonable accommodation, please let us know by sending an email to [email protected] or call 800-847-4836 and request Human Resources.

Title: Senior Executive Assistant | Remote US

Location: United States

Type: Regular Full Time

Workplace: remote Job Description:

About Coalfire

Coalfire is on a mission to make the world a safer place by solving our clients’ hardest cybersecurity challenges. We work at the cutting edge of technology to advise, assess, automate, and ultimately help companies navigate the ever-changing cybersecurity landscape. We are headquartered in Denver, Colorado with offices across the U.S. and U.K., and we support clients around the world.

But that’s not who we are that’s just what we do.

We are thought leaders, consultants, and cybersecurity experts, but above all else, we are a team of passionate problem-solvers who are hungry to learn, grow, and make a difference.

And we’re growing fast.

We’re looking for a Senior Executive Assistant to support our Chief of Staff team.

Position Summary

As a Senior Executive Assistant, you will play a crucial role in supporting our executives and ensuring the smooth functioning of day-to-day operations. The ideal candidate will be detail-oriented, possess excellent communication and organizational skills, and thrive in a fast-paced environment. This position requires a high level of discretion, professionalism, and the ability to manage multiple tasks efficiently.

What You’ll Do

• Manage the CEO and ELT schedules and calendars, ensuring all appointments and meetings are properly scheduled and communicated to all parties involved.

• Act as the primary point of contact between executives and internal/external stakeholders.
• Set agendas for meetings and events and ensure all necessary materials and resources are available and organized.

• Screen and prioritize incoming emails, phone calls, and other correspondence under the direction of the Chief of Staff.

• Coordinate travel arrangements, including booking flights, hotels, and ground transportation, and preparing detailed itineraries for both domestic and international travel.

• Assist in the preparation and editing of documents, reports, and presentations.
• Conduct research and compile data to support decision-making processes.
• Handle confidential information with discretion and maintain a high level of professionalism.
• Anticipate and proactively address the needs of executives to ensure their efficiency.
• Collaborate with other administrative staff to streamline processes and improve overall office efficiency.
• Assist with expense reports, ensuring timely and accurate submission and reconciliation.
• Assist with event planning and logistics, including venue selection, catering, and audiovisual setup.
• Anticipate future scheduling conflicts and proactively work to resolve them.

What You’ll Bring

• 8+ years of experience as an executive assistant or in a similar administrative role.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to handle multiple tasks and prioritize effectively.
• Discretion and confidentiality in handling sensitive information.
• Excellent interpersonal skills and the ability to work well in a team.
• Ability to handle multiple tasks and prioritize effectively.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.

Why You’ll Want to Join Us

At Coalfire, you’ll find the support you need to thrive personally and professionally. In many cases, we provide a flexible work model that empowers you to choose when and where you’ll work most effectively whether you’re at home or an office.

Regardless of location, you’ll experience a company that prioritizes connection and wellbeing and be part of a team where people care about each other and our communities. You’ll have opportunities to join employee resource groups, participate in in-person and virtual events, and more. And you’ll enjoy competitive perks and benefits to support you and your family, like paid parental leave, flexible time off, certification and training reimbursement, digital mental health and wellbeing support membership, and comprehensive insurance options.

At Coalfire, equal opportunity and pay equity is integral to the way we do business. A reasonable estimate of the compensation range for this role is $64,000 to $112,000 based on national salary averages. The actual salary offer to the successful candidate will be based on job-related education, geographic location, training, licensure and certifications and other factors. You may also be eligible to participate in annual incentive, commission, and/or recognition programs. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Title: Proposal and Award Generalist (Level 1) – Office of Sponsored Programs

Location: PA-University Park

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Office of Sponsored Programs (OSP) is seeking a Proposal and Award Generalist (Level 1), on the Grant Processing/Contract Compliance Team. This position will report to the Grant Processing/Contract Compliance Team Lead.

Responsibilities: The responsibilities of this position include but are not limited to the following:

• Review and processing of grants from various federal awarding agencies;
• Review and processing of various non-negotiable agreements and amendments;
• Assist with various non-financial contractual compliance activities such as delinquent reporting;
• Work with PSU internal offices to prepare and submit various closeout reports;
• Assist with other administrative support tasks either in a backup capacity or in times of high demand.
• Assist with other projects as assigned.

This position interacts on a regular basis with faculty, University administrative offices, and external sponsors. The successful candidate must possess the following qualities:

• Exceptional customer service and communication skills, including the ability to communicate effectively and professionally with faculty on sensitive subject matters;
• Ability to work independently, as well as collaboratively with various levels of administrators and staff;
• Ability to handle multiple tasks and projects with numerous interruptions;
• Excellent judgment and organizational skills;
• Must be detail-oriented.

Education and Experience: The position typically requires a High School Diploma or higher plus three years of related experience, or an equivalent combination of education and experience.

Experience with federal grants, knowledge of Uniform Guidance as well as federal agency-specific terms and conditions is strongly preferred. Graduate of Penn State ACES (ACOR Certification and Education Series) is desirable.

The location of this position is flexible and can operate fully remote within the United States, fully in-person at University Park Campus, or in a hybrid model of both in-person and remote. Standard working hours are in the eastern time zone.

The Pennsylvania State University is committed to and accountable for advancing ersity, equity, and inclusion inallits forms.We embrace inidual uniqueness, foster a culture of inclusive excellence that supports both broad and specific ersity initiatives, leverage the educational and institutional benefits of ersity, and engage all iniduals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.

Penn State offers a generous benefits package that includes health insurance, dental and vision plans, retirement plans, a 75% tuition discount for full-time employees, their spouse, and children to attend any Penn State campus, and paid vacation and sick days. Information about benefits is available here: https://hr.psu.edu/benefits.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Affirmative Action

Penn State Policies

Copyright Information

Hotlines

University Park, PA

About Us

There’s a reason Penn State consistently ranks among the top one percent of the world’s universities. Across 24 campuses, our 100,000 students and 40,000 faculty and staff know the real measure of success goes beyond the classroom – it’s the positive impact made on communities across the world.

Our ideals stem from our origins as Pennsylvania’s sole land-grant institution, which allow us to continue to bring positive impact to humanity through our teaching, research, and engagement mission. And across the world is a community of Penn Staters – more than half a million strong – driven by that same spirit to serve our local and global communities.

At Penn State, passion is met with collaboration in an environment that is rooted in shared pride for the accomplishments of our fellow students, faculty, staff, and alumni. Penn Staters cheer each other on to build a culture committed to service and engagement.

Our University values represent our core ethical aspirations for all our daily activities and actions as students, faculty, staff, and volunteers at Penn State. Our values are as follows; Integrity, Respect, Responsibility, Discovery, Excellence, and Community.

We Are Penn State.

One Community. Impacting Many.

Read More

Administrative Coordinator

Remote

Nashville, Tennessee, United States

Operations

Part time

Description

This is a fantastic opportunity to be a contributor in a rapidly growing, patient-focused business. We are actively recruiting for a talented Administrative Coordinator to join our team of energetic, compassionate professionals. We are seeking an entrepreneurial team player that will help drive the continued success of our training team. The role reports to the Director of Training.

IntellaTriage’s mission is to improve the lives of patients and nurses. Bottom line we want to ensure our providers’ patients are able to receive the care they need any time, any place. IntellaTriage acts as a triple threat after-hours by ensuring all stakeholders benefit. We provide our customer’s patients with the comforting and medically appropriate guidance they need during the most trying times. We help our customer’s nurses reduce their workload and improve overall job satisfaction by reducing burnout. We improve our customer’s bottom-line by reducing overall cost to deliver after-hours care.

What you’ll do:

Provide support to the Training team by successfully executing on the administration for all new hires. Primary responsibilities will include assisting with scheduling, managing the day-to-day e-mail inbox of the Training team, coordinating with new hires for their onboarding, and a variety of other tasks for the Director of Training. This position is part-time and fully remote with flexible hours (20-30 hours per week).

Requirements

Qualifications:

• High School diploma required; Bachelor’s degree preferred.
• Experience in a role that requires attention to detail, organization, and polished interactions.
• Experience in a role supporting a team in a remote environment.

Your Traits & Characteristics:

• You are a great communicator with exceptional customer service skills.
• You have high acument of Microsoft Office applications and strong organizational skills.
• Ability to prioritize workload and meet deadlines.
• You do what is right every time, without questions, and work well in a team envrionment.

Benefits

Compensation and benefits

• $15-$18 per hour
• 401-k match eligible
• Vacation accrues based on hours worked, 3 Sick Days per calendar, and Bereavement available.
• Not eligible for medical benefits due to part-time
• Voluntary life insurance and accidental death insurance
• Voluntary long-term and short-term disability

Title: Administrative Associate

Location: Remote, US

SRG (Scientific Research Group) is seeking an experienced Administrative Associate with a background in sales tracking, contract management, purchase order processing, office procurement, and credit card reconciliation. The Administrative Associate will collaborate with the Operations Manager to ensure accurate data entry following accounting guidelines provided by YouGov’s finance team. This role involves close interaction with SRG’s sales team and YouGov’s financial team, requiring efficient coordination and communication across cross-functional teams. The Administrative Associate will report to the Sales Operations Manager.

RESPONSIBILITIES:

The role of the Administrative Associate encompasses the following responsibilities:

FINANCE AND SALES:

• Streamline lead management from Sales to Researchers.
• Accurately input purchase orders in Netsuite, collaborating with Project Managers and Finance for processing.
• Enter contracts into Salesforce, including revenue recognition numbers.
• Input contracts into Netsuite, obtain project numbers, and document contract milestones.
• Send contracts to clients on behalf of Project Managers.
• Act as a liaison for legal contract processing.
• Collaborate with the accounting department for invoicing.
• Provide profit margin estimations for finance when necessary.
• Efficiently enter purchase orders and navigate the approval process.
• Coordinate with Project Managers to ensure accurate revenue recognition reporting.

OFFICE AND STAFF MANAGEMENT:

• Partner with HR and/or IT to assist in new hire onboarding support.
• Manage office supply orders.
• Perform credit card reconciliation for SRG expenses.
• Act as a liaison with the YouGov facility management team on behalf of the SRG team.
• Assist in office event planning.
• Arrange airfare and hotel accommodations as needed.

REQUIRED SKILLS:

• 2+ years of experience in sales administration.
• Experience with Salesforce, Excel and Google Suite products.
• Excellent communication skills.
• Ability to thrive in a fast-paced environment with deadlines from various cross-functional teams within the business unit.
• Strong multitasking capabilities through effective time management and organizational skills.
• Advanced proficiency in Microsoft Office.
• Basic understanding of market research services.

Company Description and Culture

YouGov is a global online research company, offering insight into what the world thinks.

We speak daily to our panel of over 24 million registered members to understand opinion and behaviors around the world. We have a strong reputation as a source of accurate data and we’re trusted by the world’s biggest brands to get it right, making us the most quoted market research source in the world.

Why join YouGov?

Join our global team to help us achieve our social mission: to make millions of people’s opinions heard for the benefit of our local, national, and international communities.

Understanding ersity of opinion requires ersity of background. Although our global panel of millions of people worldwide powers our research, our biggest asset is our people. If our research is to be truly representative of what the world thinks, we need people from all walks of life to be part of the team to bring their perspective to the work we do.

Life at YouGov

We are driven by a set of shared values. We are fast, fearless, and innovative. We work diligently to get it right. We are guided by accuracy, ethics, and proven methodologies. We respect and trust each other, bringing these values into everything that we do.

We strive to provide YouGovers with best-in-class benefits to support their physical, financial, and emotional wellbeing. We want our employees to have a sense of belonging and uniqueness in a supportive workplace, so they can bring their full selves to work.

Equal Opportunity Employer

As an Equal Opportunity Employer, qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity or expression, and sexual orientation), parental status, national origin, marital status, age, disability, genetic information, HIV status, political affiliation, socioeconomic background, veteran status or any other characteristic protected by law or in line with our responsibilities as a fair and ethic employer. All employment decisions are made based on occupational qualifications, merit, and business need.

Data Privacy

To find out how we collect and use your personal data when you apply for a role at YouGov, please read our privacy notice at https://jobs.yougov.com/privacy

Executive Assistant

Remote

Part Time

Mid Level

Instant Teams is a Jobs Marketplace connecting talent with skills-based opportunities! While you are seeing this posting on a job board, our Marketplace is the place to be! We encourage you to create an account in the Instant Teams Jobs Marketplace to continue your applicant journey. Join us at https://jobs.instantteams.com!

Holloway Benefit Concepts is on the search for an exceptional Executive Assistant to add to their growing team. If you’ve got proven experience working with HR, Benefits, and Accounting, you’re the star we’re searching for! We’re on the lookout for a savvy inidual with a knack for data entry in Excelthe ideal candidate must possess a working knowledge of Excel basics. The role involves significant number crunching and analysis for customer-related tasks, making numerical competence and comfort working with numbers essential. Whether you’re a seasoned pro or someone with a growing passion for these areas, your familiarity is the key that unlocks exciting opportunities with us! Military-connected iniduals are encouraged to apply! Holloway Benefits Concepts (HBC) was founded by a retired U.S. Marine in early 2011 with a mission set out to found an independent agency designed to provide unique and original insurance solutions. HBC offers employers outsourced HR and benefits solutions, employee benefits, international health, executive incentive benefits, technology services, compliance, and wellness! This role is open to those in the Central Standard Time zone only. Essential functions:

• Schedule meetings and appointments for the CEO
• Manage and organize CEO inbox and calendar activities
• Coordinate virtual CEO events
• Schedule travel for CEO and/or any other appropriate employees
• Meeting follow-ups and coordination
• Attend meetings, take meeting minutes, update company CRM based on meeting findings and track any action items or follow-ups

Must Haves:

• Past experience with Office 365 (Outlook, Excel, Teams, etc.)
• Past experience with Salesforce or similar CRM software
• Familiarity with HR, benefits, accounting
• Proficiency in Slides and Docs
• Proficiency / Ability to use various internet-based systems
• Basic understanding of human resources and benefits solutions and terminology

• Equipment is provided! However, the candidate must have their own high speed internet connection.

EEO and Harassment Statement Holloway Benefits Concepts provides equal employment opportunities (EEO) to all applicants, contractors, and employees without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. This policy applies to all terms and conditions of work, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Holloway Benefits Concepts expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

________________________________________________________________________________

Notes

Other Duties

This is not necessarily a complete list of responsibilities, skills, duties, or requirements associated with the job. While this list is intended to be an accurate reflection of the current job, the Company reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances change, (i.e., emergencies, changes in personnel, workload, rush jobs, or technological developments.)

EEO and Harassment Statement

Instant Teams provides equal employment opportunities (EEO) to all applicants, contractors, and employees without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. This policy applies to all terms and conditions of work, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Instant Teams expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Instant Teams’ contractors and employees to perform their job duties may result in discipline up to and including discharge.

About Us

We are a Workforce on a Mission. Instant Teams is a Talent Marketplace that brings together innovative technology, skills acceleration, and community to deliver employment solutions for military spouses, untapped talent, and companies.

Title: Administrative Assistant, Operations – Remote

Location: United States

Do you want to make a direct impact in improving the lives of refugee children? ICF is looking for a full time, home-based Administrative Assistant/Operations Specialist to support the development and implementation of a Prevention of Child Abuse and Neglect model for refugee facilities that care for unaccompanied children, staff that work with unaccompanied refugee children who have been released to sponsors in America, and federal staff working with this same population. This position requires a highly organized and responsive professional with excellent interpersonal and communication skills to work closely with project leadership and ensure the team’s day-to-day operations remain organized and run smoothly. Tier 2 Public Trust Clearance required.

Key Responsibilities:

• Coordinate logistics and planning of project-related meetings and activities, to include scheduling and meeting invitations
• Manage meetings to include drafting and sending agendas, developing and maintaining meeting minutes, and following up on action items
• Set-up and maintain an organized system for management of project files and documentation
• Support the coordination and dissemination of program materials and messaging to key stakeholders
• Work with the leadership team to organize and track the teams’ operational tasks, project deliverables, deadlines, and metrics.
• Process, track, and maintain subcontracts and invoices
• Provide support with other administrative duties as assigned by project leadership

Basic Qualifications:

• Bachelor’s degree in social work, or a related human services area from an accredited institution. (Substitution: Associate degree and 3 years of relevant experience)
• 3+ years of professional experience
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Excel, MS SharePoint, Teams, and Outlook)
• Successfully complete Federal and State criminal background checks (fingerprints) and Child Protective Services (CPS) clearances from each state in which he/she has lived for the past five years due to Government contract.

Preferred Skills:

• Experience working under a government contract
• Experience with project management software

Professional Skills:

• Demonstrated outstanding level of professionalism in providing administrative support, including ability to exercise good judgment, discretion, tact and diplomacy.
• Excellent interpersonal skills and the ability to build and maintain positive, productive relationships with peers, colleagues, consultants, and professional staff
• Strong analytical, problem-solving, and decision-making capabilities
• Excellent verbal, interpersonal, and written communication skills
• Ability to prioritize, manage multiple activities simultaneously, and maintain high-quality results in a fast-paced, changing environment

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, iniduals with disabilities, and iniduals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email [email protected] and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

Pay Range – There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position. The pay range for this position is:

$42,424.00 – $72,121.00

Nationwide Remote Office

Administrative Assistant

Job LocationsUS-Remote-Remote Hire

ID

2023-12835

Category

Administrative

Position Type

Temporary Part-Time

Overview

Goldbelt Frontier is committed to providing support for a range of health technology management operations, projects, and services across the government and commercial industries. Frontier collaborates with clients and partners with other businesses to ensure that the right solution with the right people is delivered to meet the client’s needs. Many senior project managers and business analysts are subject matter experts in their respective fields. Frontier understands how to support multiple stakeholders to aid in developing and implementing national policies, strategies, and doctrine.

Summary:

Goldbelt Frontier is seeking a Temporary Part Time Administrative Assistant to provide office automation expertise. This person will assist with creating records, compiling reports, gathering, and processing data, scheduling, coordinating, and tracking various data sets and office functions. Main responsibilities consist of receiving travel expense reports and inputting records into Deltek. and performing quality control on all correspondence.

Responsibilities

Essential Job Functions:

• Gather all receipts for travel and input into Costpoint
• Create one PDF file and organize the file for easy review and approval within Deltek
• Make changes to employees’ records as requested
• Responsible for providing office automation expertise, to create records, compile reports, gather, process, and analyze data
• Schedule, coordinate, and track various data sets and office functions correlating to employee records
• Provides general office support to Corporate staff as needed
• Other duties as assigned

Qualifications

Necessary Skills and Knowledge:

• Detail-oriented, and proficient in Excel
• Demonstrated error-free work
• Critical thinking skills along with sound judgment and decision-making abilities
• Ability to resolve problems and set priorities
• The ability to be flexible/adaptable to a changing and unpredictable workflow
• Ability to prioritize tasks

Minimum Qualifications:

• Associate degree or 2-3 years of administrative services
• Proficient with Microsoft Office 365

Preferred Qualifications:

• Bachelor’s degree in a related field
• Working knowledge of Deltek Costpoint and Time & Expense a plus

Compensation for this position is $20.00- $25.00/hr

Administrative Assistant-Accounting

Location: Remote, Remote, US

Company: Bureau Veritas

A WORLD LEADER IN TESTING, INSPECTION & CERTIFICATION SERVICES

Bureau Veritas offers dynamic, exciting employment opportunities with an attractive salary/benefit package and an opportunity to play a vital role with a global organization. If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today.

Bureau Veritas is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, citizen status, sexual orientation, genetics, status as a protected veteran, or any other non-job-related characteristics.

This position is responsible to ensure equal opportunity in employment in that all persons are treated equally and on the basis of merit, in decisions regarding selection, placement, promotions, training, work assignments, transfers and other personnel actions.

City:USA Remote

State: USA Remote

OVERVIEW:

• This position will be responsible for providing support to project accountants by reviewing and approving business expense reports for employees according to established policies. This position will also be responsible for various administrative tasks related to assigned programs.

WE are looking for YOU if you embody our team’s core values

1. Trusted – We are here to Create Trust.

1. Responsible We Leave Our Mark Responsibly.

1. Open & Inclusive We believe in the Strength of Diversity

1. Ambitious & Humble We demonstrate Ambition with Humility

WE are looking for YOU if you are accountable and a team player. We believe in

• Commitment to meeting and exceeding our client’s and vendor’s needs, the first time, every time
• Embracing opportunities for learning. This includes openly owning, discussing and learning from mistakes as well as suggesting and implementing processes to ensure quality results going forward.
• Developing, implementing and maintain processes, procedures and internal controls that mitigate risk
• Enhancing the accuracy of financial results while complying with accounting principles
• Supporting the financial and strategic objectives of the department and organization

YOU are looking for US if

you are looking for an opportunity to grow and become an integral part of an innovative team that emphasizes respect, honesty, fun and accountability.

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other job-related duties may be assigned in conformance with state and federal regulations.

• Provides support to expense report team by reviewing and approving business expense reports for employees according to established company travel policy.
• Facilitates communication between employees, Accounting, HR and managers to resolve any discrepancies or errors with submitted employee expenses.
• Communicates with employees who have submitted expenses outside the prescribed rules and refers them to the travel policy guidelines and allowances.
• Provides administrative support for the Project Accountants on assigned programs.

REQUIREMENTS:

• Ability to work productively in a remote environment
• Excellent communication; both written and verbal
• Ability to independently prioritize in a fast-paced environment
• Time management skills
• Strong Microsoft Excel skills
• Oral and written communication skills
• Ability to manage specialized internal projects in Accounting/Finance
• Some travel to domestic offices may be required
• Experience with Deltek Vision is a plus, but not required
• Experience with governmental expenses is a plus, but not required

SUPERVISORY RESPONSIBILITIES:

• This job does not have specific supervisory responsibilities

QUALIFICATIONS:

• Education and/or Experience: 2- or 4-year degree with concentration in accounting is preferred. Equivalent experience will be accepted in lieu of a college degree. Proficiency in Microsoft Excel is a plus.
• Other Qualificationsgood verbal and written communications skills; good analytical skills and detail-oriented; ability to perform multiple tasks in a fast-paced environment; strong time management skills and ability to adhere to deadlines while maintaining accuracy; willing to challenge and ask questions; driven to achieve; ability to work independently, as well as in a team environment.

PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

WORK ENVIRONMENT:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

EEO/AAE:BAPM is an Equal Opportunity Employer. M/F/V/D are encouraged to apply. BAPM is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, gender, marital status, protected veteran status, sexual orientation or any other characteristic protected by law. All qualified applicants, including iniduals with disabilities, disabled Veterans, or Veterans with service-connected disabilities, are encouraged to apply. BAPM values the service Veterans have given to our country and we strongly support the hiring of returning Service Members. BAPM is a federal contractor and requests priority referrals of protected Veterans. Questions: Ask for Recruiting, 800-733-0660.

If you are an inidual with a disability and you would like us to assist you with searching the Careers Page site for employment opportunities and/or assistance with completing your profile and application, please contact us at 1-888-357-7020 or email us with your request to [email protected].

We are happy to assist you and encourage you to consider Bureau Veritas for your next great career opportunity!

Senior Administrative Assistant

Location: Remote

Duration: 6-7 months

Description:

• The main function of an administrative assistant/executive assistant is provide high-level administrative support by conducting research, handling information requests and performing clerical functions.
• A typical administrative assistant acts as information and communication managers for an office.
• An entry level administrative assistant typically has a High School diploma and experience with administrative duties in an office environment.
• As the levels progress, the years experience increase along with leadership expectations, with the introduction of a supervisory role at Level 4.
• The technical skills, including the ability multi-task and organization skills and have experience using computer applications, increase across levels, starting from basic at Level 1 expert at Level 5.

Education/Experience

• High School Diploma or GED required 7+ years customer service related experience required

Responsibility level

• Exercises independent judgment with direction from supervisor Skills Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills (Required)
• Ability work independently and manage one’s time (Required)
• Ability keep information organized and confidential (Required)
• Basic mentoring skills necessary provide support and constructive performance feedback (Typically required)
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint (Required)

Major Job Duties and Responsibilities:

• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
• Prepare invoices, reports, memos, letters, financial statements, and other documents
• File and retrieve corporate documents, records, and reports
• Read and analyze incoming memos, submissions, and reports determine their significance and plan their distribution
• Prepare agendas and make arrangements for committee, board and other meetings

Description :

• Temporary Executive Admin support for maternity leave coverage.
• Executive admin functions supporting a few executive leaders.
• Nice to have skills Familiarity with Client systems
• Must have skills Executive assistant experience.
• Supporting multiple higher ups.
• Knowledge of Microsoft office.
• Calendar, setting up meetings, etc. 2-3 years’ experience at least.

Call Notes:

• Looking for an Executive Assistant Knowledge of Microsoft Office Suites such as Outlook, Word, etc.
• Managing calendars, setting up meetings, conference room setup Will be supporting executives with booking travels, coordinating meetings, calendar management & travel expenses.
• Bachelor’s Degree is not required.

Title: Temporary Administrative Assistant

Location: United States

Forbes believes in the power of entrepreneurial capitalism and uses it on various platforms to ignite the conversations that drive systemic change in business, culture and society. We celebrate success and are committed to using our megaphone to drive ersity, equity and inclusion.

Seeking experienced temporary administrative assistants to assist in creating the Forbes Lists- Legal, Accounting and Architecture.

Requirements

• Skilled in working with spreadsheets as well as database management experience
• Research experience
• Readiness to work quickly on multiple projects with multiple stakeholders
• Commitment to detail and deadlines with high-level time management and organizational skills

The Ideal Candidate

• Familiarity with analytics and research methods, formulas, survey design, and statistical analysis
• Engaging interpersonal communication skills
• Commitment to detail and deadlines
• Knowledge and experience in the legal, accounting and/or architecture field a +
• Bachelor’s degree required
• Journalism experience a +

The hourly rate for this role is $30.00 – $30.00

Forbes has estimated the compensation range set forth above in good faith. The compensation range is what we believe we will offer, and ultimately pay, a successful candidate. In determining this range, we consider the experience, level of education (if applicable to the role), knowledge, skills, and abilities required to be had by a successful candidate as well as the budget and the company’s pay rates, generally. This said, we may have to make changes to our compensation estimates and job descriptions from time to time and we expressly reserve the right to do so. Should we make any such changes, this advertisement will be revised to reflect such revisions. We encourage you to occasionally re-visit this advertisement to ensure that you are abreast of any changes. Thank you for your interest in joining Forbes!

#LI-Remote

Forbes aims to offer employees the flexibility they need in order to be successful. We offer a hybrid work schedule for our employees. Some roles may be fully remote (within the U.S.) if it aligns with the needs of the position

Forbes is an equal opportunity employer.

Administrative Specialist

Job Location: US-Remote Job ID: 12914 Job Location: United States Category: Administrative

Overview

Work for a first-class institution that is innovative, multi-dimensional, and dynamic by joining AIR as an Administrative Specialist and make a difference, improving the quality of life for iniduals and communities in low- and middle-income countries. Currently, our International Development Division (IDD) is seeking an Administrative Specialist to provide overall administrative support to the Division and its Senior Vice President (SVP). AIR’s IDD work spans the globe with projects in Africa, Asia, the Caribbean, Europe, Central and Latin America, and the Middle East. Our IDD team is committed and engaged because we drive positive change in the following areas:

• Agriculture, food, and nutrition
• Early childhood development and education
• Refugees and migration
• Social protection
• Water, sanitation, and infrastructure
• Women’s empowerment
• Workforce development

Candidates hired for the position may work remotely within the United States (U.S.) or from one of our U.S. office locations. This does not include U.S. territories.

About AIR:

Established in 1946, with headquarters in Arlington, Virginia, AIR is a nonpartisan, not-for-profit institution that conducts behavioral and social science research and delivers technical assistance to solve some of the most urgent challenges in the U.S. and around the world. We advance evidence in the areas of education, health, the workforce, human services, and international development to create a better, more equitable world.

AIR’s commitment to ersity goes beyond legal compliance to its full integration in our strategy, operations, and work environment. At AIR, we define ersity broadly, considering everyone’s unique life and community experiences. We believe that embracing erse perspectives, abilities/disabilities, racial/ethnic and cultural backgrounds, styles, ages, genders, gender identities and expressions, education backgrounds, and life stories drives innovation and employee engagement. Learn more about AIR’s Diversity, Equity, and Inclusion Strategy and hear from our staff by clicking here.

Responsibilities

• The ideal candidate will be able to function independently, be skilled in project management, possess exemplary time management skills, identify and anticipate needs, and apply creative problem-solving skills to administrative challenges.The responsibilities for the position include:
• Develops, implements, and utilizes planning, scheduling and tracking systems, processes and procedures to provide effective administrative support services for the IDD and its SVP.
• Exercises appropriate judgment in referring parties/inquiries to the SVP or other departments; maintains contacts via email; advises on actions necessary; coordinates travel plans as needed for the ision.
• Manages distribution lists and ensures accuracy for communication to the entire Division.
• Support IDD projects, budgets, and schedules.
• Support SVP with Board of Director meeting preparation and external events.
• Maintains and ensures confidentiality of all written and verbal communications initiated by SVP.
• Responds to requests from other staff and solves problems independently as appropriate.
• Gains familiarity with IDD projects and activities in order to answer questions and refer questions to appropriate staff.
• Utilize knowledge of, and advocate compliance with, corporate policies when interacting with staff.
• Coordinates all activities relating to conferences, meetings, engagements, and staff well-being events, as requested by the SVP. This includes reserving conference room for virtual meetings, check if interpretation needs are met, inviting attendees, drafting agenda, taking and distributing minutes and tracking follow-up items from meetings.
• Assists IDD in developing presentations and/or reports through creation of PowerPoint slides and Excel tables.
• Updates and maintains content for the IDD Intranet web site.
• Oversees travel arrangements for guests and assists with coordinating arrivals and departure of staff.
• Maintains corporate purchasing card, prepare and submit expense reports, and reconciles bills.
• Coordinates appropriate subscriptions to journals, online and other related publications.
• Other related tasks and projects as they arise.

Qualifications

Education, Knowledge, and Experience:

• High School Diploma with a minimum of 5 years of administrative experience or bachelor’s degree with a minimum of 4 years of administrative experience.
• Experience providing administrative support to senior level staff is preferred but not required.

Skills:

• Ability to perform duties in an independent and effective manner while demonstrating initiative and resourcefulness in a fast-paced environment.
• Ability to work collaboratively with teams across multicultural contexts.
• Ability to deal in confidence with sensitive proprietary information.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, Teams, Zoom, among other web platforms.
• Ability to handle multiple priorities and ensure timely follow-up.
• Superior communication skills and ability to effectively work with and respond to inquiries from internal staff members at all levels as well as external partners.
• Excellent organizational skills to manage multiple activities with tact and diplomacy.
• Excellent communication skills with the ability to work efficiently in a virtual work environment.

Disclosures:

Applicants must be currently authorized to work in the U.S. on a full-time basis. Employment-based visa sponsorship (including H-1B sponsorship) is not available for this position. Depending on project work, qualified candidates may need to meet certain residency requirements.

All qualified applicants will receive consideration for employment without discrimination on the basis of age, race, color, religion, sex, gender, gender identity/expression, sexual orientation, national origin, protected veteran status, or disability.

AIR adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo reference and background checks.

AIR’s Total Rewards Program, is designed to reward our staff competitively and motivate them to achieve our critical mission. This position offers an anticipated pay rate of $26.00 – $33.00 per hour. Salary offers are made based on internal equity within the institution and external equity with competitive markets. Please note this is the hourly range for candidates that are based in the United States.

AIR maintains a drug-free work environment.

Please note, each section of the application is required in order for you to be considered for this opportunity. If you do not complete the required screening questions, or if you close your browser before completing each section of the application, your application will not be submitted for this position.

American Institutes for Research is an equal employment opportunity/affirmative action employer committed to excellence through ersity. Minorities, women, iniduals with disabilities and veterans are encouraged to apply.

American Institutes for Research’s commitment to Diversity goes beyond legal compliance to its full integration in our strategy, operations and work environment. Diversity is valued and Inclusion is reflected in all efforts to recruit, develop, and engage the erse staff needed to accomplish our mission.

Title: Senior Administrative Assistant, Executive Team – Remote

Location: US National

Full-Time

Description

As the Senior Administrative Assistant, Executive team, you manage many technical processes for the Executive team and provide assistance to the President & CEO. You support the mission and initiatives of the college by preparing key reports for the Executive team. You are tech-savvy and work well cross-departmentally to identify and improve processes. You are well-versed in project management initiatives and can stay organized while handling multiple projects.

Requirements

Who is American College of Education

Founded in 2005, American College of Education continues to be a leader in professional development through our online programs. The mission of ACE is to deliver high-quality, affordable and accessible online programs grounded in evidence-based content and relevant application. Our graduates are prepared to serve, lead and achieve personal and professional goals in erse, evolving communities. As a socially conscious institution, we’re dedicated to making a positive impact and inspiring our students to do the same.

ACE is a premier organization that is continually recognized for its commitment to social responsibility. In 2016, ACE became a Certified B Corporation. As a socially conscious institution, we believe we have a responsibility to our students, alumni, employees, local communities, and society. We strive to make an impact in the world that goes well beyond our bottom line.

Who You Are

You are passionate about helping students achieve their educational goals. You thrive in a competitive and collaborative team environment. You are comfortable working remotely and have experience collaborating with others in a virtual environment. You possess a strong attention to detail.

As the Senior Administrative Assistant, Executive team, you manage many technical processes for the Executive team and provide assistance to the President & CEO. You support the mission and initiatives of the college by preparing key reports for the Executive team. You are tech-savvy and work well cross-departmentally to identify and improve processes. You are well-versed in project management initiatives and can stay organized while handling multiple projects.

Compensation

ACE is committed to paying a competitive wage while staying true to our mission of maintaining high quality, affordable programs for our students. The starting salary range for this position is $50,000, plus all full-time employees are eligible for an annual bonus. Offers vary depending on education, prior experience, and expertise being applied to the role.

What We Look for in the Ideal Candidate

• Demonstrates self-reliance by meeting/exceeding workflow needs.
• Demonstrates positive attitude and motivation, concern for students, teamwork, and excellent time management skills.
• Follows established processes as outlined by organization and leadership.
• Completes assigned duties based on daily business needs and inidual skill set.
• Consistently produces a high volume of quality work.
• Capable, and adapts as needed, to work under pressure and meet tight deadlines.
• Proven ability to work independently with limited supervision and with other department personnel.
• Must support and embrace the College’s B Corp mission to improve the people and communities we serve through our civic engagement initiatives.
• Must have exceptional communication, organization, and time management skills.
• Must be “self-motivated” as well as creative and efficient in proposing solutions to complex, time-critical problems.
• Must be collaborative in driving decisions and a team-player.
• Strong analytical and problem-solving skills with a high attention to detail.
• Builds and maintains student satisfaction.
• Recognizes and anticipates student needs.

Day to Day Responsibilities

In this role you will wear different hats, but your skills will be especially essential in the following areas:

• Facilitates communication between ACE’s departments and various constituent groups.
• Provides holistic support for ACE’s departments by identifying and improving processes.
• Manages projects in an efficient and effective manner, ensuring all key components and timelines are documented.
• Supports CEO and other executive leaders and various committees in organizing meetings, recording minutes and continuing the conversation through process and/or project management.
• Prepares key reports for Executive team.
• Manages and submits budget requests and invoice payments.
• Records minutes for Board of Trustee meetings and Board of Trustee Committee meetings.
• Provides administrative support by handling the logistics for travel and events, scheduling appointments, reservations, and other required services, including organizing site events.
• Supports the CEO by performing all other duties as requested.

Qualifications and Education Requirements

• Project Management and/or Process Improvement Certification preferred.
• Bachelor’s degree from an accredited college/university or comparable job experience.
• Excellent oral and written communication skills, including strong interpersonal and analytical abilities to collaborate effectively with college departments and cross-functional teams.
• Demonstrates and maintains a high level of sensitivity and commitment to the needs of erse populations.
• Discern appropriate actions and decisions in relation to policies and procedures.
• Ability to multitask in a fast-paced environment with the ability to handle details while continuing to maintain a stellar customer service relationship.
• Proficient in Microsoft products such as Word, Excel, and PowerPoint and other media-driven software programs.
• Work experience with a distributed workforce with the capacity of learning new programs as needed, committed to prompt and courteous responses to stakeholders.
• Willing to travel and work occasional evenings/weekends, as needed.

Our Commitment to Employees

Just as we strive to empower our students for success, we also aim to enrich the lives of our employees. For five years, ACE has received recognition as one of Indiana’s Best Places to Work, winning the #1 spot for medium-sized companies in 2020. As a virtual first organization, we celebrate ersity and are committed to creating a family-like inclusive work environment. For our full-time employees, we offer the following benefits:

• Medical, dental, & vision Insurance
• HSA and FSA options
• Paid parental leave
• Paid volunteer time
• Tuition reimbursement & reduction programs
• Generous PTO
• 401k and employer match
• Full-service wellness and EAP program
• Employee recognition and awards programs
• Employer paid life & AD&D insurance
• Short-term disability
• Employer paid long-term disability
• And more

Physical Demands

The physical demand described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with and receive communications from students and ACE employees in real time using online and other electronic media.

Diversity

At American College of Education, we believe that the best learning environment for students and staff is one in which we encounter viewpoints and experiences that are different, yet complementary to ours. This environment is fostered by the presence of persons with erse backgrounds. We recognize that acknowledging ersity is a necessary precondition, but sustained effort is necessary to ensure equity and greater inclusion. Through strategic planning and initiatives, we seek to develop programs that promote equity and inclusion for everyone so that all members of ACE’s community can reach their full potential. To create and maintain a truly erse, equitable and inclusive learning community, we strive to make all feel equally valued, and we uphold our Commitment to Freedom of Expression. We may celebrate ersity, but we live inclusion.

Additional Notes

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Internet bandwidth speeds from an employee’s remote work location must be a minimum of 50Mbps download speeds and 5Mbps upload speeds. Please note if the bandwidth is shared across multiple devices (tablets, computer, streaming, phone, etc.) you will need higher overall speeds. You can test the speed of your connection by visiting speedtest.net Purchase, setup, installation, support, and ongoing maintenance of reliable internet service is the responsibility of the inidual.

American College of Education seeks to attract and retain a erse staff consistent with its erse student body and surrounding communities. At this time we cannot consider candidates residing in Alaska, Washington D.C., Hawaii, Massachusetts, New Mexico, South Dakota, or Alabama

Title: Executive Assistant, Programs

Location: Remote (US Based)

Apply for our Executive Assistant, Programs role.

About Ceres

Ceres is a nonprofit organization working with the most influential capital market leaders to solve the world’s greatest sustainability challenges. Through our powerful networks and global collaborations of investors, companies, and nonprofits, we drive action and inspire equitable market-based and policy solutions throughout the economy to build a just and sustainable future.

Here at Ceres, we value integrity, equity, belonging, compassion, and respect. We demonstrate those values through how we communicate and collaborate with our colleagues and external partners; and embody them in our decision making and advocacy efforts to create a more just and sustainable future.

About the Role

Ceres is seeking a highly organized and motivated executive assistant to assist the Vice President of Programs. This full-time position provides a combination of administrative and programmatic/departmental support for the VP, and on occasion, provides other staff on the Programs Teams with research and communications assistance, as well as support for special projects.

Specific duties include but are not limited to the following:

• Provide scheduling support to the Vice President for Programs for inidual, Ceres cross-team, and external meetings including development of meetings agendas, handling meeting logistics, taking minutes, and ensuring appropriate follow-up.
• Prepare briefing memos, talking points, and program analyses for internal and external meetings including, where needed, coordination with other staff at Ceres.
• Plan and organize Vice President of Program’s travel including travel arrangements, hotel bookings, and itineraries.
• Research funding prospects, prepare concept notes, and support other fundraising requests for the Vice President.
• Act as the primary Ceres point of contact for the Vice President; prioritize phone calls and correspondence, make recommendations on meeting scheduling, and ensure follow-through of activities to completion.
• Work closely with other senior staff and their Assistants to manage program or department support systems, including organization-wide tools and resources for annual planning, activities/events, and deliverables.
• Assist in planning, coordination, and event logistics for external events.
• Provide support to Vice President for any activities related to Ceres Global, Evening with Ceres, team retreats, and other organization-wide events such as the Annual All-Staff Retreat.
• Maintain and regularly update Salesforce tracking systems and provide data entry support.
• Special projects as assigned.

Qualifications

• Bachelor’s degree or commensurate experience required.
• Minimum of two (2) years of full-time related experience required; one year of experience supporting a senior-level staff member highly preferred.
• Excellent administrative, organizational, communication, logistical, and time-management skills.
• Ability to handle and prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Proactive approach to creating and continually improving systems.
• Sound judgment, high level of integrity and professionalism, an ability to handle confidential information to maintain a high level of discretion, diplomacy, and courtesy in contacts with staff, board, and external stakeholders.
• Strong oral and written communication skills.
• Ability to work both independently with limited direction and collaboratively in a team environment.
• Successful record of organizing and advancing multiple projects.
• Proficiency with Office 365, Excel, and PowerPoint.
• Familiarity with a CRM Database (such as Salesforce) a plus.
• General interest in climate change and sustainability issues.
• Interest in being part of a erse workforce and willingness to support Ceres’ commitment to inclusion and equity.
• Willingness to travel as needed.

Compensation and Benefits

The hiring salary is $52,183 – $58,000 paired with competitive benefits. Ceres offers fantastic benefits including opportunities for hybrid and remote work; 82% or 85% (depending on your coverage election) employer paid health insurance and 90% employer paid dental insurance; a 403(b) retirement plan with a generous match that starts on day one; generous allowances for commuter and work from home expenses; flexible spending accounts to set aside money on a pre-tax basis for eligible expenses; 10 holidays, generous vacation, and additional paid time off including a week-long winter break, summer Fridays, and sick, personal, and parental leave.

If you have questions related to the above statement or need a reasonable accommodation under the Americans with Disabilities Act (ADA), please contact our ADA Coordinator at [email protected]. Please note, this email address is for ADA inquiries only.

Title: Executive Assistant

Location: US National

Full-Time/ Remote

Changing Healthcare For Good

At Angle Health, we believe the healthcare system should be accessible, transparent, and easy to navigate. As a digital-first, data-driven health plan, we are replacing legacy systems with modern infrastructure to deliver our members the care they need when they need it. If you want to build the future of healthcare, we’d love for you to join us.

The Role

The Admin Team at Angle Health is the backbone of our organization, ensuring teams and people are running smoothly and on time. We’re passionate about helping others and enabling people to operate at their highest levels. We anticipate needs without being asked and address problems before they arise. We operate across the organization and champion Angle Health’s culture wherever we go. As an Executive Assistant, you will provide multi-faceted support to our leadership team and handle a variety of professional and personal responsibilities. You are a highly organized, high-trust inidual with excellent communication skills and can work with stakeholders both internally and externally.

Core Responsibilities

• • Support leadership team by assisting with calendar management, expense tracking, and handling sensitive and complex priorities
  • Manage employee onboarding program
  • Support IT related needs for employees including equipment ordering, provisioning, tracking, asset management, and escalating any troubleshooting as needed
  • Champion Angle’s culture by planning and executing team building events
  • Assist the recruiting team with coordination support as needed
  • Be the main point of contact for all office and facilities needs of our team members in both our physical and remote offices
  • Compose and draft documents; perform editing and fact checking; analyze and review material and extract pertinent information. Create, maintain, modify, and/or ensure accuracy of content. Process and distribute documents effectively.

What We Value

• • 2+ years of assistance experience or proven / related experience
  • Proven organizational and time management skills; able to juggle multiple priorities while not losing sight of attention to detail
  • Excellent interpersonal skills, strong communication, and a positive attitude
  • Ability to build quick and strong rapport with candidates, employees, and third party vendors
  • A general affinity for learning new technology and optimizing systems

Because We Value You:

Competitive compensation and stock options

100% company-paid comprehensive health, vision & dental insurance for you and your dependents

Supplemental Life, AD&D and Short-Term Disability coverage options

Discretionary time off

Opportunity for rapid career progression

Relocation assistance (if relocation is required)

3 months of paid parental leave and flexible return to work policy (after 10 months of employment)

Work-from-home stipend for remote employees

Company provided lunch for in-office employees

401(k) account

Other benefits are coming soon!

Title: Executive Assistant

Location: Santa Clara, California

• Flexible or Remote

Company Description

At ServiceNow, our technology makes the world work for everyone, and our people make it possible. We move fast because the world can’t wait, and we innovate in ways no one else can for our customers and communities. By joining ServiceNow, you are part of an ambitious team of change makers who have a restless curiosity and a drive for ingenuity. We know that your best work happens when you live your best life and share your unique talents, so we do everything we can to make that possible. We dream big together, supporting each other to make our inidual and collective dreams come true. The future is ours, and it starts with you.

Unsure if you meet all the qualifications of a job description but are deeply excited about the role? We still encourage you to apply! At ServiceNow, we are committed to creating an inclusive environment where all voices are heard, valued, and respected. We welcome all candidates, including iniduals from non-traditional, varied backgrounds, that might not come from a typical path connected to this role. We believe skills and experience are transferrable, and the desire to dream big makes for great candidates.

Job Description

This will support our General Manager- TMT (Telecom, Media, Technology) Industry

What you get to do in this role:

• We have a great opportunity for an experienced, highly-organized, detail-oriented self-starter with a personable demeanor. You are the glue that keeps our Senior Leadership together. You’re enthusiastic, flexible and a team player with strong interpersonal and communication skills who operates well in a fast paced, ever-changing environment. Responsibilities:
• Calendar and Meeting management: coordinate internal and external meetings including staff meetings, agency briefings, brown bags, virtual meetings/Zoom scheduling, off- site meetings and events, and one-on-one meetings. Assist with food orders, meeting needs, agenda support and note taking. Proactively manage calendar requests and conflicts
• Meeting and interview preparation.
  • Provide agendas, resumes and appropriate materials in a timely manner ahead of meetings and interviews.
  • Apply discipline and rigor around meetings by ensuring agendas and clarifying context and purpose with senior leaders you support as well as participants.
  • Work with recruiting team to provide mutually convenient times for candidates and interviewers. Ensure candidates are settled in and supported during the interview process.
• Handle all travel (flight, hotel, car) arrangements (domestic and international)
• Expense management duties, which includes submitting expense reports and receipts in a timely manner
• Provide onboarding support for new hires. Includes space, equipment requests, onboarding meeting scheduling, preparing cube space and being admin point of contact for new hire
• Submit and manage all help desk support requests for Sr. Directors as needed
• Provide onboarding support for new vendors and agencies, ensuring they have the right access and documents/enablement required to get them up and running
• Project work as needed to support each teams’ goals

Qualifications

To be successful in this role you have:

• 5+ years of administrative assistant experience
• Proactive, one step ahead work ethic, attitude and approach
• Multi-taking is not an issue for you, your able to juggle multiple calendars, teams and requests. And be flexible in response to changing priorities and needs
• Ability to drive schedules and agendas with deeper understanding of context
• Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements
• Superior communication skills with the ability to work across all levels, internally and with agencies
• High level of confidentiality, discernment and judgment
• Desire to grow and take on your own projects and work under pressure while consistently meeting deadlines
• You are a technical wizard with Word, Outlook, PowerPoint, Zoom, Concur, BOX and JV20

Flexible – Employees who are contracted to work from or aligned to a ServiceNow-affiliated office and will work from their assigned workplace location roughly three days a week or less – most of our employees fall in this persona Employees may choose to work the remaining working time from their workplace location or home, coordinating with their team when they should be in the office to connect and collaborate. Required to work within their state, province, region, or country of employment.

Remote – Employees who perform their responsibilities exclusively outside of a ServiceNow workplace and are not contracted or aligned to a ServiceNow-affiliated office,including those whose place of work is their home Required to workwithin their state, province, region, or country of employment.

If you require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact us at talent.acquisitionEservicenow.com for assistance.

Policy Associate I

Remote, Global

FiscalNote Professional Services

Full-time

Remote

About the Position

As a Policy Associate you will be a part of the Professional Services team, working directly with policy consultants, account managers and client success teams to ensure our clients receive the timely information about legislative and regulatory issues that impact our clients’ businesses. We work as a team to support clients, but you are comfortable independently reviewing and reading lots of qualitative information/policy and deciding if it meets our criteria. You will learn with time to engage with clients.

About the Team

Committed to helping clients achieve more through better information and analysis, the Professional Services team takes on projects that provide clients with deliverables and support that enable our clients to work smarter. Understanding the needs of clients, our team works with Business Development and Account Management to create tailored projects that complement our cutting-edge product suite. We are dynamic, hard-working, and driven iniduals who thrive in an open team structure where there are constant learning opportunities and room for growth.

About You

We are looking for people who want to start out their career in the policy or research space and work with an exceptional group of hard-working policy wonks. You sweat the details and are able to synthesize lots of information into the key points to deliver value to clients. You’re a team player and willing to lend a hand to get things done, comfortable working independently and asking for help when needed.

What to Expect in this Position

• You will learn everything you wanted to know and more about legislation and regulation
• Reading – lots of reading
• You will identify and analyze legislation and regulation based on client interests
• Produce legislative and regulatory summaries
• You will uphold positive working relationships with internal and external teams at FiscalNote
• Provide timely and appropriate communication to all FiscalNote colleagues and employees
• Contribute to team documentation of policy areas and client priorities

What Sets You Apart

• 0-1 years of experience in policy related field or education courses related to public policy, political science, or business administration.
• You have a strong interest in the intersection of politics, policy, and technology
• You are a fast learner and are comfortable adapting to new tools
• You have strong independent research skills
• An ability to understand, analyze, and summarize complex issues in a succinct and timely manner
• Ability to synthesize high volumes of qualitative data
• Strong written and verbal communication skills and exceptional organization
• Ability to meet deadlines while demonstrating professionalism under pressure
• Bonus Points: Familiarity with legislative and/or regulatory processes.
• We accept all types of applicants, regardless of educational background. A bachelor’s degree is not required for this position.

Excited about this role, but don’t meet 100% of the expected qualifications listed above? We’d still love for you to apply! FiscalNote is committed to building a erse and inclusive workforce where unique experiences are valued and everyone has the opportunity to contribute. Research has continuously shown that women and people of color are less likely to apply to jobs unless they meet all of the listed qualifications. We want to help overcome this trend and seek to make space for unique and relevant skills and attributes. So, when applying to FiscalNote, rest assured that your application is reviewed by a living, breathing human being and evaluated based on key competencies needed for success in the position. Our Recruiting team maintains awareness of all open roles which means your application may be assessed against multiple positions and we will reach out to gauge your interest in other opportunities as appropriate. Questions or concerns? Contact [email protected], we’d be happy to connect!

As part of FiscalNote’s commitment to creating an accessible and inclusive hiring process, we strive to provide reasonable accommodations for persons with medical conditions or disabilities that will enable their access to the hiring process. If you need an accommodation, please send an email to [email protected] to let us know the nature of your request.

About FiscalNote

FiscalNote is the premier information services company focused on global policy and market intelligence. By combining AI technology, expert analysis, and legislative, regulatory, and geopolitical data, FiscalNote is reinventing the way that organizations minimize risk and capitalize on opportunity.

Home to CQ, Roll Call, Oxford Analytica, and VoterVoice, FiscalNote empowers more than 5,000 clients worldwide to monitor, manage, and act on the issues that matter most to them. To learn more about FiscalNote and its family of brands, visit FiscalNote.com and follow @FiscalNote.

At FiscalNote, we Lead with Values

Know your Audience Find the Truth Drive Alignment Level Up Own the Job Bias for Action Support the Family

FiscalNote is continuing to hire new talent, with all interviewing and on-boarding done virtually due to COVID-19. New team members, along with our current staff, will temporarily work remotely (unless communicated otherwise).

Company Benefits

FiscalNote supports our people by enabling team members with flexibility and benefits to promote well-being and balance, ensuring all FiscalNoters can bring their authentic selves to work. We start by offering competitive salaries, retirement accounts, and equity packages to ensure we’re all FN owners. Plus, our comprehensive benefits packages align with regional requirements and expectations no matter where you are located across the globe. Learn more at https://careers.fiscalnote.com/benefits/.

FiscalNote values ersity. We are committed to equal opportunities and creating an inclusive environment for all our employees. We welcome applicants regardless of ethnic origin, national origin, gender, race, religious beliefs, disability, sexual orientation or age. FiscalNote is an EEOC employer.

FiscalNote uses E-Verify to confirm the employment eligibility of all new employees. To learn more about E-Verify, including your rights and responsibilities, please

Title: People and Talent Coordinator (6-month contract, $40/hour, 40 hours/week)

Location: Mountain View, CA / Remote friendly (US + Canada Only)

ABOUT KHAN ACADEMY

Khan Academy is a nonprofit with the mission to deliver a free, world-class education to anyone, anywhere. Our proven learning platform offers free, high-quality supplemental learning content and practice that cover Pre-K – 12th grade and early college core academic subjects, focusing on math and science. We have over 155 million registered learners globally and are committed to improving learning outcomes for students worldwide, focusing on learners in historically under-resourced communities.

OUR COMMUNITY

Our students, teachers, and parents come from all walks of life, and so do we. Our team includes people from academia, traditional/non-traditional education, big tech companies, and tiny startups. We hire great people from erse backgrounds and experiences because it makes our company stronger. We value ersity, equity, inclusion, and belonging as necessary to achieve our mission and impact the communities we serve. We know that transforming education starts in-house with learning about ourselves and our colleagues. We strive to be world-class in investing in our people and commit to developing you as a professional.

THE ROLE

Works as part of the People Operations Team to provide full cycle talent acquisition and HR operations support. This role will be responsible for such duties as supporting the recruitment process by crafting job descriptions, preparing job offer letters, conducting compensation analyses, maintaining candidate databases, coordinating interviews, and assisting with onboarding. Additionally, you will:

• Provide support throughout the various hiring phases, including candidate attraction, resume screening, interview scheduling, and hiring communication management.
• Schedule interviews; oversee preparation of interview guides, toolkits, and other hiring and selection materials.
• Collaborate with hiring managers to identify and draft detailed and accurate job descriptions and hiring criteria.
• Facilitate hiring managers through the appropriate hiring process gaining required approvals.
• Provide coordination and administrative support for HR initiatives and projects.
• Support implementation, upgrades, or changes to HRIS platforms.
• Coordinate, monitor and audit information entered into HRIS platforms.
• Troubleshoot and resolve internal stakeholder HRIS issues.
• Respond to external and internal general inquiries and requests.
• Performs other duties as assigned.

WHAT YOU BRING

• Motivated by the Khan Academy mission to provide a free world-class education for anyone, anywhere.
• Proven cross-cultural competency skills demonstrating self-awareness, awareness of others, and the ability to adopt inclusive perspectives, attitudes, and behaviors to drive inclusion and belonging throughout the organization.
• Developing knowledge of HR policies and best practices.
• 3 to 5 years related experience.
• Excellent verbal and written communication skills.
• Proficient with or the ability to quickly learn applicant-tracking software or other recruitment systems and various HRIS platforms.
• Hands-on experience with full-cycle recruiting using various interview techniques and evaluation methods, preferred.
• Self-starter with ability to work through ambiguity while remaining nimble.

KEY CORE COMPETENCIES

• Delivers Results for Impact – Aware of the overall objective, prioritizes tasks effectively, and achieves desired outcomes that benefit the organization’s mission.
• Communication and Engagement – Shares appropriate information with relevant iniduals, at the appropriate time and in a suitable manner. Actively listens to facilitate understanding and effective communication.
• Inclusive Collaboration – Collaborates effectively with a erse team, fostering a supportive environment where everyone feels valued, empowered, and free to contribute towards a shared goal.
• Leadership – Leverage strengths to guide cross-functional collaboration and inspire others to contribute towards achieving shared objectives.
• Problem Solving – Uses knowledge of the organization to solve problems and accomplish goals. Exercise sound reasoning to analyze issues, synthesize information, make decisions, and solve problems.

MORE ABOUT US

• Sal’s TED talk from 2011
• Sal’s TED talk from 2015
• Sal’s TED talk from 2023
• Our team: http://www.khanacademy.org/about/the-team

OUR COMPANY VALUES

Live & breathe learners

We deeply understand and empathize with our users. We leverage user insights, research, and experience to build content, products, services, and experiences that our users trust and love. Our success is defined by the success of our learners and educators.

Take a stand

As a company, we have conviction in our aspirational point of view of how education will evolve. The work we do is in service to moving towards that point of view. However, we also listen, learn and flex in the face of new data, and commit to evolving this point of view as the industry and our users evolve.

Embrace erse perspectives

We are a erse community. We seek out and embrace a ersity of voices, perspectives and life experiences leading to stronger, more inclusive teams and better outcomes. As iniduals, we are committed to bringing up tough topics and leaning into different points of view with curiosity. We actively listen, learn and collaborate to gain a shared understanding. When a decision is made, we commit to moving forward as a united team.

Work responsibly and sustainably

We understand that achieving our audacious mission is a marathon, so we set realistic timelines and we focus on delivery that also links to the bigger picture. As a non-profit, we are supported by the generosity of donors as well as strategic partners, and understand our responsibility to our finite resources. We spend every dollar as though it were our own. We are responsible for the impact we have on the world and to each other. We ensure our team and company stay healthy and financially sustainable.

Bring out the joy

We are committed to making learning a joyful process. This informs what we build for our users and the culture we co-create with our teammates, partners and donors.

Cultivate learning mindset

We believe in the power of growth for learners and for ourselves. We constantly learn and teach to improve our offerings, ourselves, and our organization. We learn from our mistakes and aren’t afraid to fail. We don’t let past failures or successes stop us from taking future bold action and achieving our goals.

Deliver wow

We insist on high standards and deliver delightful, effective end-to-end experiences that our users can rely on. We choose to focus on fewer things each of which aligns to our ambitious vision so we can deliver high-quality experiences that accelerate positive measurable learning with our strategic partners.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, gender, gender identity or expression, national origin, sexual orientation, age, citizenship, marital status, disability, or Veteran status. We value ersity, equity, and inclusion, and we encourage candidates from historically underrepresented groups to apply.

Candidate Experience Coordinator

locations

USA – Remote

Scottsdale

time type

Full time

job requisition id

R7726

At Workiva, we are dedicated to ensuring every candidate feels valued and supported throughout their candidate journey. As a Candidate Experience Coordinator, you’ll play a pivotal role in our commitment to creating an exceptional experience for all candidates during the hiring process.

What You’ll Do:

• Create a best-in-class experience for all candidates throughout the interview process, ensuring their comfort and confidence at every stage.
• Collaborate with candidates and interviewers to accommodate their schedules for interviews.
• Efficiently schedule interviews by collaborating with HR Operations, Talent Acquisition and Workiva hiring managers.
• When needed, handle all aspects of candidate travel, including flight, transportation, and hotel bookings, expense management, and ensuring a seamless travel experience.
• Provide administrative support to the Talent Acquisition team, streamlining operational processes.
• Go above and beyond to leave a lasting impression on candidates during their interactions with Workiva, making their experience memorable.
• Follow best practices and procedures in Workiva’s ATS (Applicant Tracking System) and ensure data is up to date.
• Contribute to various projects supporting recruiting functions as required, including our Early Career program.

Minimum Qualifications:

• Requires a high school/secondary school education
• Minimum of 1 year of related experience

Preferred Qualifications:

• Associate’s degree preferred
• Familiarity with Workday Recruiting (Applicant Tracking System) is a plus
• Experience in a rapidly evolving work environment
• Strong communication and interpersonal skills, encouraging collaboration across the organization and with candidates, while maintaining an eye for detail
• Comfortable with ambiguity and the ability to prioritize competing requests

Working Conditions & Travel

• Reliable internet access for remote work, as we embrace flexible work arrangements
• #LI-REMOT

How You’ll Be Rewarded:

• Salary range in the US:

$19.00 – $31.00

• A discretionary bonus typically paid annually
• Restricted Stock Units granted at time of hire
• 401(k) match and comprehensive employee benefits package

The salary range represents the low and high end of the salary range for this job in the US. Minimums and maximums may vary based on location. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience and other relevant factors.

Where You’ll Work

Our values drive how we work and who we hire. You will see these values ingrained in how we support our customers, work with team members, build our products and in the work environment we’ve created.

• Customer Success: Always delight our customers.
• Trust: Rely on each other.
• Integrity: Do the right thing, every time.
• Collaboration: Share resources and work together.
• Innovation: Keep creating solutions and finding better ways.
• Inclusion: Support a erse community where we all belong.
• Accountability: Be responsible for your success and failure.

We believe our people are our greatest asset, and our unique culture gives employees the opportunity to make an impact everyday. We give our employees the freedom and resources they needbacked by our culture of collaboration and erse thoughtto continue innovating and breaking new ground. We hire talented people with a wide range of skills and experiences who are eager to tackle some of today’s most challenging problems.

At Workiva, you’ll enjoy:

• Fantastic Benefits: With coverage starting day one, choose from competitive health, dental, and vision plans on the largest physician networks available.
• Casual Dress: Workiva has a casual work environment, most people wear jeans to the office.
• Involvement: Ability to participate in Business Employee Resource Groups (Black, Hispanic, Asian, Women, Rainbow (LGBTQIA+), Veterans, Disabilities), Volunteering, Company wide celebrations, and more
• Work-life Balance: We have competitive PTO, VTO and Parental Leave. We encourage employees to spend time enjoying life outside of work.

Workiva is an Equal Employment Opportunity and Affirmative Action Employer. We believe that great minds think differently. We value ersity of backgrounds, beliefs, and interests, and we recognize ersity as an important source of intellectual thought, varied perspective, and innovation. Employment decisions are made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression genetic information, marital status, citizenship status or any other protected characteristic. We strongly encourage and welcome people from historically marginalized groups to apply.

Workiva is committed to working with and providing reasonable accommodations to applicants with disabilities. To request assistance with the application process, please email [email protected].

Workiva supports employees in working where they work best – either from an office or remotely from any location within their country of employment.

#LI-HS2

Transformation & Operations Assistant

Client Services Operations Remote

Transformation and Operations Assistant

Help create a more human world of work alongside a community of amazing, like-minded experts in a human organization.

Unlock your full potential through a career that enables you to develop personally, professionally and even spiritually.

About Potential Project

At Potential Project, our purpose is to create a more human world of work through harnessing the full potential of the mind. In this new world of work, people are focused, calm and resilient, even happy at work. There is time for connection and compassion for one another, even on the busiest days. This new world begins inside, in the mind.

Potential Project is a global research, leadership development and consulting firm that partners with leading organizations to uncover the power of the mind how it is wired and how to rewire it for new behaviors and different outcomes. Through integrating cutting-edge neuroscience, evidence-based research and contemplative practices from the wisdom traditions, we have helped over 375,000 people in 600+ companies to enhance performance, resilience and creativity and to develop leaders who are more agile, compassionate and courageous.

We are present in 28 countries with a network of 150+ consultants and facilitators, and we serve hundreds of forward-thinking companies like McKinsey, IKEA, Unilever, Cisco, LEGO and Microsoft.

About the role

We’re on the lookout for a Transformation and Operations Assistant to join our virtual global team.

We would love a person that is detail-oriented, able to manage multiple work-streams and who loves to keep things running smoothly. In the role of Transformation and Operations Assistant, you’ll be at the heart of our operations, providing support to our fantastic teams and ensuring everything clicks into place. We are in the midst of a transformation program, and you will help accelerate the implementation of best practices throughout the organization.

We are looking for someone who can commit up to 30 hours per week, Monday through Friday, and is available for European work-friendly hours (CET) for proper collaboration. Interest in and practice of mindfulness is an important requirement to fit our organizational culture. We walk our own talk.

Please note that this is a self-employed role, for a 4-month contract.

You will focus on:

• Transformation Initiatives
  • Collaborate with the Director to plan, implement, and monitor transformational projects
  • Coordinate project teams, track progress, and ensure timely delivery of project milestones
  • Gather and analyze data to support decision-making in transformation efforts
  • Prepare reports and updates on the status of transformation initiatives
• Operational Support:
  • Assist in optimizing and streamlining operational processes and workflows
  • Identify opportunities for efficiency improvements
  • Handle ad-hoc operational tasks and challenges as they arise
  • Support PMs in profitability reporting
• Staffing Assistance:
  • Coordinate staffing and build up process to have an overview of projects both in the present and the future.
• Communication and Liaison:
  • Serve as a liaison between the Director and internal/external stakeholders
  • Serve as second set of eyes on documents and proposals for Director
  • Maintain relationships with key contacts and project team members
  • Facilitate effective communication and information sharing within the departments

You will bring:

• Bachelor’s degree in business, management, organizational psychology, or a related field
• Strong analytical skills with the ability to gather, analyze, and interpret data
• Excellent communication and interpersonal skills to effectively collaborate with stakeholders at all levels
• Detail-oriented mindset with a focus on accuracy and quality
• Ability to manage multiple work-streams and priorities in a fast-paced environment
• Familiarity with change management principles and methodologies is a plus
• Flexible, service-oriented attitude with a strong sense of ownership and a team-player mind-set
• A purpose driven spirit, aligned with our mission of contributing to a more peaceful, kinder world
• Personal mindfulness practice
• Ability to thrive working independently in a virtual, global organization
• An excellent level of English, both spoken and written

We Offer:

• Being an important and influential part of a highly purpose driven, rapidly growing, international organization passionate about creating a more human world of work by harnessing people’s full potential of their mind
• Opportunity to work in a highly collaborative, mindful, collegial work context with amazing colleagues from all over the world
• Ability to work from home

How to Apply:

We welcome candidates from all backgrounds, experiences, and abilities to apply. We believe in the power of ersity to drive innovation and creativity.

If you are interested, please submit your CV and a motivation letter by clicking on the “Apply” button.

We are dedicated to creating a culture of support and understanding. If you require accommodations during the application process, please let us know, and we will work with you to meet your needs.

Your contact person for this recruitment is Michaela Kress.

Potential Project is a people-centered company. It is what we teach and what we live. We insist on our team having a truly human experience of their work. Potential Project has committed itself to inclusion, respect for difference, and fairness, and guarantees the same rights to all its team members to ensure the fullest degree of success for each inidual and for the organization.

Location

Remote

Department

Client Services Operations

Employment Type

Self-Employed

Minimum Experience

Experienced

Administrative Assistant

United States

At Clincierge, we support patients in clinical trials worldwide. The key to our success is our collaborative and innovative environment. We are always looking for new ways to invent solutions to ensure the clinical trial process is easier and more personalized.

Our patients come from all walks of life, and so do we. As a National LGBT Chamber of Commerce certified company, we hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because we recognize that it is the unique contributions of our people that drives our success.

The Administrative Assistant is responsible for supporting the Study Implementation Team to ensure efficient operation of the department through a variety of tasks related to organization and communication. The Administrative Assistant may also assist the Global Client Services department where needed .

What you’ll do:

Implementation Support

Schedule and attend meetings, prepare agendas and deliver meeting minutes

Prepare agenda and presentation materials for study Kick-Off Meetings Process country-specific changes to Patient Facing Documents File document approvals and other finalized study documents Set up project specific phone lines and emails Update projects in CRM to match scope of services Create and update study trackers Create and update studies in proprietary study management software Global Client Services Support as needed

Support roll out of new technologies

Create and distribute specialized reporting as needed Draft communications Prepare agenda for Departmental Meeting, take & distribute minutes Request signatures for documentation Update CRM as needed Maintain files What you need:

Bachelor’s degree or equivalent experience

Minimum of 5 years of experience in an administrative role Well-developed proficiency in desktop applications including MS Office Suite (Word, Outlook, Excel, PowerPoint) Strong written and oral communication skills Perks of Working at Clincierge:

Competitive salary ($55-60k) and up to 10% annual bonus

100% remote organization 401(k) with 3% non-elective employer contribution; annual discretionary profit share; cash balance 100% Employer-paid medical, dental & vision insurance options Generous PTO (17 days/first year) and 14 paid holidays (includes up to 3 floating holidays) Tuition Reimbursement Program – up to $5,200 each year Opportunities to have a direct impact on our culture through committees like DEI, Engagement, and Learning

Title: Administrative Assistant

Location: NYC

M BOOTH CAREERS

Who We Are:

At M Booth, we are a culture-first communications agency that attracts the best people and the best brands to a workplace that’s alive with courage, ideas, respect, and humanity. We are relentlessly passionate about our clients and their business, whether that means staying at the forefront of the digital and social evolution, sharpening our earned storytelling skills, or unleashing game-changing insights that result in campaigns that win in the marketplace.

We are a hybrid workforce and believe that inspiration, relevance, and leadership are about how you do it, not where you do it from. We continue to be a work from anywhere agency and are leaning into a hub model in NYC and around the country. We encourage all our employees to Be IRL this code stands for being Inspired Relevant Leaders. Now, more than ever, our interactions and our relationships are mission critical to our community and our success. They build a culture that enables all of us to do great things and grow together. We invite you into our world of creativity, ideation, and communication. Come Be Inspired come work with us at M Booth.

We are a collaborative mid-sized agency with an immediate opportunity for an Administrative Assistant to join our growing Lifestyle team!

What You’ll Bring:

General Executive, Administrative & Group Operations Support

• Provide full suite of administrative support for key leadership, account teams, group operations, including, but not limited to:

• • Time and expense reporting

• • Preparing and editing internal and external correspondence

• • Calendar management and internal/external meeting preparation

• • • Coordination of scheduling, calendar rearrangement, etc.

• • • Coordinate and set up staff and client meetings, virtually and in person (e.g. checking on availability and coordinating schedules, arranging meeting rooms/zoom meetings/teleconference numbers, sending out meeting notices, confirming attendance, securing beverage and catering needs, conference room setup and break down, working with the account and IT teams to ensure appropriate availability of audio/visual resources, tidy up during meeting, as appropriate, and light clean-up post meeting).

• • • Troubleshoot technology with the IT team when important presentations, training programs, or multi-media meetings are slated ensure slides, videos, etc. work well in advance

• • Meals and catering support

• • • Organizing restaurant reservations

• • • Organizing catering or meals for team or client meetings

• • Travel arrangements

• • • Support coordination of travel for internal team, client teams, and new business pitch teams.

• • Support development and research of ad-hoc mailings/client gifts

• • Support of group talent acquisition efforts (calendar scheduling, info documentation, filing, updating documents, etc.)

• Support coordination of practice-wide initiatives including but not limited to: team events, dinners, meetings.
• Assist in creating, editing, proofing, and refining documents, use of consistent styles where applicable (e.g. memos, agendas, activity reports, etc.); assist in creation of PowerPoint templates for strategy and recapping; assist in Excel spreadsheet creation and maintenance for various budget keeping purposes–including formula creation, editing existing documents, and reordering content.
• Stay up to date in all major business software programs (Slack, Google Suite, Microsoft Office).
• Conduct general research upon request and organize findings companies, competitors, vendors, etc.

Client Project Management + Administrative Support

• Manage development of weekly outlooks and snapshots to distribute to client + agency partners on projects
• Support any client teams in needs and problem solving as outlined
• Organize ad-hoc meetings and coordinate schedule synergies between account teams, agency partners and client teams with counterpart admins where applicable
• Take detailed notes on all client + partner calls and circulate with next steps internally for review immediately following
• Manage, update and communicate key account information (i.e. client contact lists, distribution lists, deadlines for monthly reporting, and 3rd-party organization lists/contact information, etc.).
• Independently update key account information on a regular basis
• Develop and maintain accuracy of logistical briefing books, including itineraries for clients, spokespersons, and account team members.
• Organize and develop filing systems of client work in consultation with appropriate account team members to ensure easy access to account work information.
• Provide regular timely updates on assignments to appropriate team members.
• When appropriate, communicate need for additional help in completion of large assignments and tight deadlines.
• Supports management of account admin tasks, tracking deliverables, managing team calendars, schedules and other administrative duties as needed.

SKILLS AND QUALIFICATIONS:

• Competency in all platforms Microsoft Office Suite, Google Suite, Slack
• Ability to quickly learn new tools and technologies
• Attention to detail and ability to multitask/juggle
• Strong proofreading skills
• Strong interpersonal and relationship building skills – a congenial people person who can manage differing personalities, approaches
• Strong research skills and ability to synthesize information in a document
• Capacity to handle tight deadlines and last-minute changes, adapt quickly and problem-solve independently

What We’ll Bring:

Here are a few highlights of the benefits we offer at M Booth:

• A workplace that’s alive with courage, ideas, respect and humanity
• Professional growth and development programs to help advance your career
• Comprehensive health care and wellness plans for your entire family
• A 401(k) Savings Plan and Flexible Spending Accounts
• Paid holidays, Unlimited Paid Time Off (Personal, Sick, Vacation), and Summer Fridays
• Additional Perks: Family Leave, Well-Being Programs, and Commuter Benefits
• SALARY: $49,000-65,000

The Administrative Assistant is accountable for the coordination of the day-to-day office and project management services of the M Booth lifestyle team. The Administrative Assistant will support key client accounts and members of the lifestyle senior leadership team (SLT) to ensure that daily operations and projects run smoothly and efficiently.

This role is based in our NYC office, applicants must live in the NYC area.

Our flexible work policy:

We believe that our best work happens in a hybrid working environment. If you are in the NYC (or commutable surrounding distance) hub we want to see you in person 2 days a week. That could mean in our office, in our client’s office, on the road with them or attending an industry event.

M Booth & Associates is an equal opportunity employer. All candidates will be considered for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Contract Administrator

Req ID: 40307

Job Category: Customer Operations/Customer Support

Mentor, OH, US, 44060-1834

Description:

At STERIS, we help our Customers create a healthier and safer world by providing innovative healthcare and life science product and service solutions around the globe.

Position Summary

The Contract Administrator will provide support to the sales effort by managing the process of RFP’s (request for proposals), RFI’s (request for information) and RFQ’s (request for quotation). This role requires conducting reviews of all RFP associated documents, disseminating to appropriate party for review, redline or execution. CA will follow the RFP Standard of Work, be responsible to manage all workflows and processes and meet due dates. The CA will be responsible to ensure contractual obligations are met and corporate objectives are maintained, to include business decisions and legal concerns. This is a FULLY REMOTE position. Work from home anywhere you choose in the continental U.S. during standard business hours.

Duties

• Provide in-depth review of RFP/RFI/RFQ taking the necessary exceptions to ensure corporate objectives are maintained and pre-negotiated contractual obligations are met.
• Review RFP/RFI Documents and work with various key stakeholders within Corporate, Legal, GPO/ID Accounts team, Sales and Service to respond to RFP requirements. Ensure terms and conditions represent corporate and sales objectives.
• CA responsible to follow RFP Standard of Work which includes schedule and lead Teams calls, set up SharePoint folders, coordination and follow-up for all Team Members to fulfill RFP requirements and keep Team on track to meet due dates.
• Interface directly with the Customer in support of STERIS’s sales efforts, when required.
• Work with Corporate Legal Representatives to assure that all contracts are succinct, effective, complete, and adequately protect STERIS’s interests.
• Interface with various departments within STERIS to ensure accurate information is identified in the agreements. Departments include, but are not limited to, the business units, legal, risk management, credit dept., etc.
• Maintain a tracking system of all agreement reviews with a clear description of each process and timeline.
• Participate in special projects as assigned by Manager

Education Degree

• Bachelor’s Degree

Required Experience

1. Proven dedication to providing optimum Customer satisfaction

2. Strong leadership skills 3. Strong analytical, organizational, and problem solving /troubleshooting solving skills. 4. Must have excellent written and verbal communication skills in and English. 5. Excellent organization and time-management skills, accuracy and attention to detail is essential. 6. Must have the ability to multitask and set priorities to meet deadlines. Must be organized to handle many jobs in various phases of completion. 7. Ability to work both independently and as part of a cross-functional team, in a fast paced environment; must be a self-starter able to work well under pressure with strict deadlines. 8. Excellent computer experience (including database management). Ability to manipulate the internet for opportunities. 9. Knowledge of STERIS/Amsco product line desirable 10. Demonstrate proficiency with MS Office, Outlook, Word, Excel, PowerPoint, SharePoint, Teams and Adobe

Pay range for this opportunity is $51,120.00 – $67,095.00. This position is eligible for [BONUS PARTICIPATION] OR a [INSERT COMMISSION RATE RANGE, IF APPLICABLE] commission.

Minimum pay rates offered will comply with county/city minimums, if higher than range listed. Pay rates are based on a number of factors, including but not limited to local labor market costs, years of relevant experience, education, professional certifications, foreign language fluency, etc.

Employees (and their families) may enroll in our company-sponsored medical, dental, vision, flexible spending, health savings account, voluntary benefits, supplemental life/AD&D plans and the company’s 401k plan. Employees are covered by an employee assistance program (also available to household members) and long-term disability. Full-Time Employees are also eligible for short-term disability. Full-time Employees will also receive Paid Time Off (PTO) based on years of service and paid Holidays. Part-time employees working 20 or more hours receive a pro-ration of the full-time PTO allocation and paid Holidays based on their standard hourly work week. Full-Time employees are eligible for four weeks of paid parental leave. Part-time employees also receive paid parental leave, pro-rated based on their standard hourly work week.

STERIS is a leading global provider of products and services that support patient care with an emphasis on infection prevention. WE HELP OUR CUSTOMERS CREATE A HEALTHIER AND SAFER WORLD by providing innovative healthcare, life sciences and dental products and services. STERIS is a $5 billion, publicly traded (NYSE: STE) company with approximately 17,000 associates and Customers in more than 100 countries.

If you need assistance completing the application process, please call 1 (440) 392.7047. This contact information is for accommodation inquiries only and cannot be used to check application status.

STERIS is an Equal Opportunity Employer. We are committed to equal employment opportunity and the use of affirmative action programs to ensure that persons are recruited, hired, trained, transferred and promoted in all job groups regardless of race, color, religion, age, disability, national origin, citizenship status, military or veteran status, sex (including pregnancy, childbirth and related medical conditions), sexual orientation, gender identity, genetic information, and any other category protected by federal, state or local law. We are not only committed to this policy by our status as a federal government contractor, but also we are strongly bound by the principle of equal employment opportunity.

The full affirmative action program, absent the data metrics required by 60-741.44(k), shall be available to all employees and applicants for employment for inspection upon request. The program may be obtained at your location’s HR Office during normal business hours.

Req ID: 40307

Job Category: Customer Operations/Customer Support

Mentor, OH, US, 44060-1834

STERIS Sustainability (https://www.steris.com/sustainability)

Life at STERIS (https://careers.steris.com/content/Life-at-STERIS/?locale=en\_US)

Re-entry Review Specialist (Remote)

locations

Remote

time type

Full time

job requisition id

R23-0379

The Reentry Review Specialist position is a full-time employment opportunity. This role works directly with the Reentry Advisor teams who service students that have fallen out of attendance for various reasons, providing them academic and financial advisement. The Reentry Review Specialist works to conduct academic and financial reviews of student accounts to understand what is required of them to reenter to the University. If necessary, the Reentry Review Specialist partners with the Reentry Advisors to develop payment plans, accept payments, and schedule students in class. The Reentry Review Specialist is expected to wear many hats. The role requires them to remain as backup on the Reentry skill line as well as staff the team’s Reentry Review Specialist phone line. When accepting the call of a student on the Reentry line, they are expected to take on the role of both the Reentry Advisor and Reentry Review Specialist. The role requires the use of fine-tuned critical thinking skills to help students overcome a myriad of obstacles and open the door to endless possibilities. The Reentry Review Specialist must reach the point where they memorize most of the University’s processes and policies and know where to locate these resources in order to process reentry reviews quickly and successfully. In addition, this role works in a high energy, fast paced environment where they will be challenged by peers and managers to push themselves to new heights.

What You Will Do:

• Meet or exceed Service Level Agreement expectations related to production and quality for reviewing students ready to reenter the university
• Responsible for establishing effective strategies in accordance with our policies that assist students in resolving outstanding account balances, including assisting in the resolution of escalated issues
• Maintain knowledge of (and be able to apply) changing policies that may impact procedures and requirements related to student re-entry (financial, academic, document-related needs)
• Collaborate with Reentry Advisor team to ensure students receive timely support and solutions to progress in their academic program
• Partnering with Reentry Advisors, guide students through advisement to complete the necessary steps for the student to regain compliance with their payment option
• Review reentry related documents for accuracy
• Review the National Student Loan Database System (NSLDS) to help determine current student eligibility.
• Develop rapport and constructive working relationships with staff
• Proactively partner with other student facing and non-student facing staff including admissions, student accounts, student finance, and registrar
• Engage in various professional development/career pathing opportunities in order to bring your best self’ to work daily, in addition to the successful completion of all required company and University training
• Manage the Reentry LiveChat Channel as needed
• Manage response to text messaging campaigns as needed
• Assist Reentry Advisor team with prospecting calls as needed during busy seasons and unique campaigns

What You Will Bring:

• Create a student experience that generates excitement about our programs such that students want to share their enthusiasm with others
• Communicate (oral and written communications) professionally with internal and/or external customers, effectively utilizing approved University templates
• Communicate ideas for policy and procedure improvements to leadership
• Ability to investigate, analyze information, and draw conclusions
• Ability to maintain confidentiality and manage confidential information
• Ability to access company and University resources in order to maintain up to date knowledge about programs and process
• Ability to work closely with managers and/or peers in a team environment
• Regular, reliable attendance which adheres to assigned work schedule including proper log in/log out for time recording, and meal and rest periods
• Adherence to all company and university policies; comply with state and federal laws
• Upholds University compliance standards

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs.

Pay Rate:

$20.33 per hour

For more information regarding this position, please contact us at [email protected].

UAGC shall, in all solicitations or advertisements for all employees placed by or on behalf of UAGC, state that all applicants who are qualified will receive consideration for employment without regard to sex, race, color, religion, sexual orientation, national origin, ancestry, citizenship, pregnancy, marital status, registered domestic partnership status, age, physical disability, mental disability, genetic information, gender identity, military or veteran status, service in the uniformed services, or any other consideration made unlawful by federal, state or local laws.

Title: CPT-5268 Admin Support for Rental Properties (Remote)

Location:

• Worldwide
• Remote OK

Job Type: Full-Time

Job Desc:

IMPORTANT NOTE: If you have already passed the 20four7VA Recruitment Process after the Final Interview, or you have been hired by a 20four7VA Client before, make sure that you are applying via the 20four7VA Team Portal, for faster processing of your application. You will be logging in using your 20four7VA email address. If you have just logged in to the Team Portal, please continue reviewing the Job Description below. If you have just logged in to the Team Portal, please continue reviewing the Job Description below.

You don’t need to type all the information in the application form, upload your resume first and see the magic!

If you are interested in the job, click APPLY TO POSITION.

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Job Details

CPT- 5268 Admin Support for Rental Properties

REQUIRED SERVICE: Business Support Virtual Assistant (VA) – Rental Operations

REQUESTED EXPERIENCE TIER LEVEL: Junior MIN. HOURS/WEEK: 40 hours SHIFT TIME ZONE: EST SHIFT HOURS: 9 am-6 pm EST SHIFT DAYS: Monday-Friday Number of VAs: 1

PREFERENCES:

GENDER PREFERENCE: None LANGUAGES SPOKEN/PREFERENCE: English ACCENT PREFERENCE: None REGION PREFERENCES: None

Admin Support for Rental Properties

Key Responsibilities:

Client Communication:

• Manage inbound and outbound calls related to Airbnb rental inquiries and bookings.
• Utilize Grasshopper to handle and direct calls efficiently.
• Assist clients with information about available rentals, pricing, and booking procedures.
• Address and resolve client concerns or issues in a timely and professional manner.

Airbnb Listing Management:

• Create and update Airbnb property listings with accurate and appealing information.
• Monitor and respond to guest inquiries through the Airbnb messaging system.
• Ensure pricing and availability are up-to-date on the Airbnb platform.

Reservation Coordination:

• Coordinate bookings and reservations through Airbnb and other platforms.
• Assist in the preparation of rental agreements and documentation.
• Manage the reservation calendar and ensure accurate scheduling.

Administrative Support:

• Use Grasshopper to manage voicemail, call forwarding, and other telephony tasks.
• Organize and maintain files, records, and documentation related to rental operations.
• Provide general administrative support as needed.

Data Entry and Reporting:

• Enter and update information in Airbnb and Grasshopper databases.
• Generate regular reports on Airbnb booking metrics and call statistics.

Qualifications:

• Proven experience as a virtual assistant or in a similar administrative role.
• Familiarity with Airbnb’s platform and experience in managing Airbnb listings.
• Proficiency in using Grasshopper or similar telephony software.
• Excellent communication skills, both written and verbal.
• Strong organizational and multitasking abilities.

Software:

Airbnb Grasshopper

Want to work with this amazing client? Apply now and join 20four7VA! Join the remote world, today.

What we offer:

• Competitive rates
• Weekly payments
• Annual rate increase (based on performance)
• Paid time off
• Paid holidays
• Various open roles are available
• Free training and upskilling
• Constant support and guidance from managers and mentors
• Clear schedules and guidelines
• A vibrant community always ready to support you
• And more!

Title: Bilingual Russian Operations Assistant (Remote)

Location: Remote

Nice to meet you, we’re Vesta Healthcare.

Vesta Healthcare is a specialized medical group focused on people with long-term home care needs. We help these iniduals live happier, healthier lives by partnering with their aides and caregivers, as a key part of the care team. We use a combination of virtual care, home-based and mobile technologies, data integrations and partnerships with home care agencies to make the home an integrated setting of care with patients, and their Caregivers at the center.

Vesta is the Roman name for the goddess of home, hearth and family. She is the caregiver. Often unseen yet greatly revered, she puts others’ needs ahead of her own, keeping the hearth warm so the home and family can function.

We see Caregivers and recognize the power and potential they embody. More than just assistance, Caregivers are eyes, ears and hands in the home. Caregivers play the role of Doctor, Nurse, Pharmacist, EMT and more, but without support or guidance. That is where Vesta comes in. Our program provides Caregivers with a personalized clinical team in their pocket. Our team links Caregivers to the people they care for and the other providers involved in their care. It’s an insurance covered benefit, so it’s available to most adults with Caregivers free of charge to them.

We seek team members who are passionate about making home the best place it can be for people with home care needs and see the important role Caregivers play. Our team members are collaborative data-driven optimists who always focus on doing what’s best for patients and their caregivers. We see ourselves as being here to improve the quality of life for caregivers and care recipients, allowing them to focus on the important things (like going to the mall with their grandkids).

The ideal teammate would be

A proactive inidual eager to learn about both internal and customer-facing healthcare operations at a fast-paced, dynamic startup. This will involve remote interaction with patients enrolled in the Vesta program, administrative support for multiple, cross-functional teams within Operations, and comprehensive coordination of key processes that are foundational to customer and patient satisfaction with the Vesta experience. In this capacity, this inidual will need to marry critical thinking and analytic skills to execute on assigned tasks with rigor, efficiency, and quality.

The ideal teammate would be able to:

• Communicate with Vesta’s patients and their caregivers in an empathetic, kind manner throughout their onboarding, training, and ongoing engagement with the Vesta program
• Support remote clinical practice operations, including appointment scheduling, documentation, and patient-facing activities on behalf of the practice
• Field support calls and remain organized when escalating a number of issues that require closure
• Coordinate distribution of remote patient monitoring equipment and mobile devices in partnership with Vesta’s IT team
• Offer in-depth, personalized remote tech support and trainings on Vesta’s product and supporting tools
• Coordinate product support and troubleshooting efforts in partnership with the Vesta Product and Engineering teams
• Execute on data entry with close attention to detail and accuracy in support of internal reporting and workflow platforms
• Contribute to myriad additional administrative support capacities

Would you describe yourself as someone who has:

• Internship or 6 months or 1 year of experience working in a healthcare-related, non-profit, philanthropy, customer service, or service industry role (required)
• Fluency in English and Russian (required)
• Experience working directly with a Remote Patient Monitoring (RPM) program in a healthcare setting (preferred)
• Passion about healthcare and affecting change in the current healthcare environment
• A strong proficiency in computer software navigation
• A fundamental knowledge of GSuite
• Strong verbal and written communication skills; is able to communicate professionally with patients and customers
• A demonstrated ability to work effectively as a member of an interdisciplinary team, displaying good judgment and decision-making skills
• Strong problem solving skills; able to identify problems and escalate when appropriate
• Excellent organizational skills and ability to multitask
• Ability to perform duties as assigned or requested

In addition to amazing teammates, we also offer:

• Health, dental, and vision insurance with a choice of many different plans/costs partially subsidized by us
• Paid vacation
• Paid Sick/personal days
• 12 paid holidays
• One time reimbursement to set up your home office
• Monthly reimbursement for internet or other home office expenses
• Monthly gym reimbursement to be used for gyms, online classes, etc
• Basic Life & AD&D, Short-term and Long-term Disability Benefits paid fully by us
• Voluntary benefits such as Pet, Home and Auto, Legal Insurance plus more
• Pre-tax Flex Spending/Dependent Care/Transit accounts
• 401k plus match

Compensation for this role $17.00 – $19.00/hour (The referenced salary range is based on the Company’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level).

We look forward to speaking to you!

Vesta Healthcare is committed to leveraging the talent of a erse workforce to create great opportunities for our business and our people. Vesta Healthcare is an Equal Opportunity/Affirmative Action Employer. Candidates are selected without regard to race, color, religion, sex, national origin, disability, marital status, or sexual orientation, in accordance with federal and state law.

At Vesta, we are constantly searching for the most dynamic and best talent to join our team with a mission of empowering caregivers in the home!

If you are ever contacted by e-mail from any domain other than https://vestahealthcare.com, please do not respond, as there is a likelihood it could be a scam as it is not a legitimate Vesta email. You might see things from a similar domain address, but with a slight misspelling, for example. We have no responsibility for any communication that does not come from the https://vestahealthcare.com domain, and we strongly advise that you not provide information or respond if not from the legitimate Vesta domain. If you have any concerns that outreach might not be legitimate, please reach out to [email protected] for confirmation.

Admissions Office Support Representative

locations

Remote

time type

Full time

job requisition id

R0009815

Job Description:

Job Description: Admissions Office Support Representative

Job Description

• Support the campus admissions leadership and the Campus Dean on all admissions priorities.
• Manage and track file documentation.
• Support weekly New Student Review meetings.
• Communicate with schools and Universities for requesting transcripts.
• Manage inquiry distribution.
• Produce reports through Salesforce.
• Follow up with prospective students by phone and email.
• Schedule inside and outside recruitment events including the development of a yearly calendar
• Assist with the scheduling and implementing interview days
• Manage events and office supplies budgets
• Oversee administrative functions (ordering office supplies, ordering promotional items, managing purchase orders)
• Collaborate with Marketing to maintain collateral
• Produce reports on events.
• Initiate and manage a student ambassador program.
• Performs other duties as assigned.

Position Qualifications:

• A Bachelor’s degree preferred.
• Admissions experience is preferred.
• Sales Force experience is preferred.
• Must be able to work evenings and weekends as needed.
• Ability to clearly and persuasively articulate the mission of The Chicago School to prospective students.
• Ability to self-initiate and execute with minimal supervision.
• Excellent communication skills (strong writing skills, public speaking, interpersonal and public relations skills)
• Strong organizational, time management and planning capabilities.
• Computer skills including word processing, database management, and power point.
• Ability to represent the University in a professional manner, work within a erse community, and effectively relate to applicants and students at a post-baccalaureate level.
• Ability to fit with and compliment a dynamic, collegial team.

Compensation & Benefits

This opportunity is budgeted at $$19.49 to $23.07 per hour base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.

https://www.thechicagoschool.edu/career-opportunities/

The Chicago School is an Equal Opportunity Employer.

Please note: For the protection of faculty, staff, students, and all who enter our facilities, The Chicago School strongly recommends that all employees are fully vaccinated for COVID-19 per CDC guidance.

Sales Assistant

at FranklinCovey

United States

Title: Sales Assistant

Division & Department: Education

Status: Full-Time Hourly

Reports to: Project Manager

Location: Remote Anywhere in the US

Compensation: $20-22/hour

Job Summary

The primary role of the Sales Assistant is to provide operational and administrative support for the Managing Director, Managing Client Partners, and a team of Client Partners to aid in the efficient operation of the group. Administrative duties include data entry, email correspondence, document preparation, and calendar coordination as needed. Position will assist assigned team members using SalesForce.com to provide revenue forecasting reports, order, and ship materials, reconcile monthly revenue, and complete internal forms as needed required for business. The ideal candidate will display a high level of collaboration, communication, efficiency, and attention to detail. They will be highly organized and very adaptable to pivot between various responsibilities effortlessly.

Essential Job Functions

• Provide administrative support for the assigned team and its members.
• Data entry including logging meetings and creating tasks, opportunities, and quotes in Salesforce.
• Maintain team data and resources.
• Manage appointment requests and assist in weekly, monthly, and quarterly planning.
• Professionally respond to clients by monitoring and fielding requests.
• Create reports to help Client Partners and Managing Director track revenue and progress toward goals.
• Reconcile Managing Director and Client Partner revenue.
• Utilize PowerPoint and Excel for team communication and tracking purposes.
• Work closely with the sales and operations team to ensure project success.
• Communicate with the team and clients, providing timely and accurate information.
• Act as the point person for team meeting logistics.
• Assist with ad-hoc administrative assistance to the team and complete special projects as assigned.

Basic Qualifications

• 2+ years of administrative/sales support experience.

Preferred Skills & Experience

• Organization and customer service/sales skills working with corporate clients in a B2B environment.
• Organization skills with high attention to detail and proficiency with Microsoft Office products.
• Exceptional interpersonal and verbal communication skills.
• Experience with Salesforce.com.

Desired Skills:

• Knowledge of FranklinCovey Education programs and content.

#LI-Remote

#LI-HD1

Company Information

Franklin Covey Co. (NYSE: FC) is a global, public company, specializing in organizational performance improvement. We help organizations achieve results that require lasting changes in human behavior. Our world-class solutions enable greatness in iniduals, teams and organizations and are accessible through the FranklinCovey All Access Pass available in multiple modalities and in 21 languages. Clients have included the Fortune 100, Fortune 500, thousands of small- and mid-sized businesses, numerous government entities, and educational institutions. FranklinCovey executes over 15,000 client engagements each year reaching into 160 countries and territories. Our mission statement is We enable greatness in people and organizations everywhere. We fulfill this mission by hiring Achievers with Heart.

Visit our website at franklincovey.com for more information regarding our organization.

Please visit franklincoveybenefits.com for a complete US benefits overview. Benefits may include medical, dental, or vision insurance, HSA, PTO, 401(k), holiday pay, employee stock purchasing options, or other benefits. Please visit https://franklincoveybenefits.com/enroll/ to best determine eligibility.

FranklinCovey is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Senior Executive Assistant

Remote (US-Only)

Job Title: Senior Executive Assistant

Location: Remote (US-Eastern Time Zone Preferred )

About InMarket

Since 2010, InMarket has been the leader in 360-degree consumer intelligence and real-time activation for thousands of today’s top brands. Through InMarket’s data-driven marketing platform, brands can build targeted audiences, activate media in real time, and measure success in driving return on ad spend.

InMarket’s proprietary Moments offering outperforms traditional mobile advertising by 6x.* Our LCI attribution platform, which won the MarTech Breakthrough Award for Best Advertising Measurement Platform, was validated by Forrester to drive an average of $40 ROAS for our clients.

*Source: Wordstream US Google Display Benchmarks for Mobile Media

Job Description

As a Sr. Executive Assistant, you will provide high-level administrative support to the company’s Executive Leadership team. The Sr. Executive Assistant’s main duties include calendar management, coordinating travel arrangements, managing expense reports, and creating presentations as well as board decks.

To be successful in this position, you should be proactive, meet deadlines and communicate effectively in this fast-paced role. The Sr. Executive Assistant must be creative and enjoy working within an entrepreneurial environment that is mission-driven, and results-driven.

The ideal inidual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, organizational skills, and the ability to maintain a realistic balance among multiple priorities.

A Sr. Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

QUALIFICATIONS

• 3 – 5 years of experience supporting C-Level Executives
• Proficient in G, Suite, Power Point, Excel, Slack, Zoom
• Exceptional organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and investors
• Ability to manage logistics for Board of Directors meetings including all communications, travel, presentation documents, and overall execution of events. Maintain excellent relationships with each Director and their assistants.
• Expert level written and verbal communication skills
• Successfully completes critical aspects of deliverables with a hands-on approach, including presentation decks, meeting preparation for partners, and other tasks that facilitate the executive leadership team’s ability to effectively lead the company.
• Demonstrated proactive approaches to independent and team problem-solving with strong decision-making capability
• Ability to anticipate and provide support and solutions for travel, meetings, and company events on behalf of the executive leadership team.
• Proven ability to handle confidential information with discretion and be adaptable to various competing demands

Benefits Summary

• Competitive salary, stock options, flexible vacation
• Medical, dental and Flexible Spending Account (FSA)
• Company Matched 401(k)
• Unlimited PTO (Within reason)
• Talented co-workers and management
• Agile Development Program (For continued learning/professional development)
• Paid Paternity & Maternity Leave

For candidates in California, Colorado, and New York City, the Targeted Base Salary Range for this role is $90,000 to $110,000.

Actual salaries will vary depending on factors including but not limited to work experience, specialized skills and training, performance in role, business needs, and job requirements. Base salary is subject to change and may be modified in the future. Base salary is just one component of InMarket’s total rewards package that also may include bonus, equity, and benefits. Ask your recruiter for more information!

Title: Executive Assistant – Information Technology

Location: United States

City

Remote

Work Location Type

Remote

State

Remote

Employment Type

Full-time (30+ hrs/week)/FULLTIME

Description & Requirements

Position Description & Requirements

PRACTICE OVERVIEW

Radiology Partners is the largest and fastest growing on-site radiology practice in the US. We are an innovative practice focused on ensuring radiologists provide consistently exceptional services to hospitals, imaging centers, referring physicians and patients. With our state-of-the art clinical technology, specialized expertise, access to capital, and retention of top physician talent, Radiology Partners reliably exceeds the expectations of our clients, patients, and partners. We serve our clients with an operational focus, and, above all, a commitment to quality patient care. Our mission is To Transform Radiology.

POSITION SUMMARY

Radiology Partners has an open position for an Executive Assistant. The management team requires a versatile and high-performing inidual to help drive and support key initiatives related to clinical value, quality and operations. This position provides a unique opportunity for a high-performing, analytically-inclined inidual to apply and build their skills in a dynamic and entrepreneurial operating environment. The inidual will have the opportunity to work across multiple functional areas in the practice and interact closely with senior management. The role provides a solid foundation for future potential management opportunities within Radiology Partners.

POSITION DUTIES AND RESPONSIBILITIES

Work assignments are typically both a mix of routine and non-routine activities. Work is reviewed primarily for end results and is performed under general guidelines or procedures that include administrative directives in the form of rules, policies, and established precedents pertinent to the assignment.

Provide confidential administrative support for executives such as answering telephones, assisting visitors, and resolving and/or referring a range of administrative problems and inquiries through sound judgment, knowledge of company policies and procedures, and with independent decision-making in areas as delegated

Respond confidently, courteously, knowledgeably, and professionally to internal and external phone calls and office visits including company leadership, senior managers, teammates, and customers, exhibiting a can do customer service attitude

Schedule and organize activities such as meetings, travel, conferences, and activities for executives and their teams

Act as a liaison with other departments and outside companies, including high-level staff such as C-Level, Investors, Physician Practices, Directors, and Vice Presidents

Compose and edit correspondence and/or memoranda from dictation, verbal direction or from knowledge of established departmental policies; may prepare, transcribe, compose, type, edit and distribute agendas and/or minutes of meetings

Proofread and ensure clarity as well as grammatical and typographical accuracy (free from errors) of all written documentation including emails

Create and/or assist with creating presentations as requested or needed including charts, graphs, and/or gathering data

Review mail, determine level of priority, and process accordingly; ensure all outgoing mail is prepared as necessary and to meet mailroom deadlines

Schedule, organize, and/or coordinate meetings, events, training sessions, interviews, appointments, travel arrangements, conferences, and activities as requested; ensure electronic calendar is coordinated and up-to-date

Establish, maintain, and update files, reports, databases, records, and other documents

Manage confidential and non-routine information with absolute confidentiality

Prepare, reconcile, track, and submit expense reports as requested

As needed, requisition supplies; coordinate purchasing for printing, maintenance and other services; approve within assigned parameters

Access e-mail and coordinate electronic calendars for multiple executives

Handle special projects and/or department specific assignments on an as-needed and sometimes urgent basis

Work independently on several tasks at once and display ability to multi-task and prioritize those tasks appropriately

Performs other related duties and participates in special projects as assigned

DESIRED PROFESSIONAL SKILLS AND EXPERIENCE

The duties and responsibilities described above are the essential functions of the job. The qualifications below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

College diploma preferred or equivalent with 6-8 years of relevant administrative/operational support of C-Level and VP-level executives related to the duties of the job, OR demonstrated ability to meet the job requirements through a comparable number of years of work experience

Must have advanced knowledge of technology to include computers and software programs such as MS Office or MAC word processing, spreadsheets or other programs specific to the job in order to complete job duties successfully

Must have excellent oral and written communication skills to communicate effectively internally and externally when completing assignments

Must have strong organizational skills with ability to manage deadlines and prioritize workload and make adjustment to meet business needs

Radiology Partners is an equal opportunity employer. We believe in creating and celebrating a culture of belonging and are committed to creating an inclusive environment for all teammates.

• : When you submit a job application or resume, you are providing the Practice with the following categories of personal information that the Practice will use for the purpose of evaluating your candidacy for employment: (1) Personal Identifiers; and (2) Education and Employment History.

Senior Executive Assistant

Location Remote, United States of America

Job Id: R25983

Job Description

We are looking for a full-time, experienced Senior Executive Assistant who can provide high-level administrative support to our CEO. This role is pivotal in ensuring the CEO’s day-to-day operations run smoothly, allowing him to focus on strategic initiatives and decision-making. The Senior Executive Assistant will handle a wide range of administrative tasks, often of a confidential nature, and act as a key liaison between the CEO and other stakeholders within and outside the organization. This role will report directly to the Deputy Chief of Staff and is non-exempt.

What you’ll be doing:

• Have a detailed understanding of the CEO’s priorities and workload to predict, prioritize and make recommendations/offer scheduling tradeoffs.
• Collaborate closely with other EAs to align executives’ schedules to ensure a cohesive and efficient support system.
• Arrange all aspects of the CEO’s travel, including flight bookings, accommodation, transportation, and itineraries.
• Handle all expenses for the CEO in a proactive, fiscally alert manner.
• Provide project management support on special initiatives and strategic projects as assigned by the CEO.
• Maintain a positive and effective working relationship with all members of Zendesk, including our executives and EAs.

What you bring to the role:

• At least 8 years of shown success supporting a C-level executive in a fast paced, high-growth, and constantly evolving environment
• Ability to handle sensitive and confidential information
• Outstanding time management and leadership skills with demonstrated ability to handle multiple priorities
• Excellent verbal and written communication skills
• Highly proficient with all Google Suite applications
• Reasonable commuting distance to the Bay Area is required to support local events

Preferred:

• Experience in a tech/SaaS environment
• Experience supporting a CEO

#LI-SM12

The US annualized base salary range for this position is $51.44-$77.40. This position may also be eligible for bonus, benefits, or related incentives. While this range reflects the minimum and maximum value for new hire salaries for the position across all US locations, the offer for the successful candidate for this position will be based on job related capabilities, applicable experience, and other factors such as work location. Please note that the compensation details listed in US role postings reflect the base salary only (or OTE for commissions based roles), and do not include bonus, benefits, or related incentives.

The intelligent heart of customer experience

Zendesk software was built to bring a sense of calm to the chaotic world of customer service. Today we power billions of conversations with brands you know and love. We advocate for digital first customer experiencesand we stick with it in our workplace. Over 5,000 employees worldwide are collaborating from kitchen tables, home offices, coworking spaces, and Zendesk workspaces to make one team.

Zendesk is an equal opportunity employer, and we’re proud of our ongoing efforts to foster global ersity, equity, & inclusion in the workplace. Iniduals seeking employment and employees at Zendesk are considered without regard to race, color, religion, national origin, age, sex, gender, gender identity, gender expression, sexual orientation, marital status, medical condition, ancestry, disability, military or veteran status, or any other characteristic protected by applicable law. We are an AA/EEO/Veterans/Disabled employer. If you are based in the United States and would like more information about your EEO rights under the law, please click here.

Zendesk endeavors to make reasonable accommodations for applicants with disabilities and disabled veterans pursuant to applicable federal and state law. If you are an inidual with a disability and require a reasonable accommodation to submit this application, complete any pre-employment testing, or otherwise participate in the employee selection process, please send an e-mail to [email protected] with your specific accommodation request.

Coordinator, Data Subject Rights

locations

Remote- United States

time type

Full time

job requisition id

JR023803

Excited to grow your career?

We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you, we encourage you to apply!

If you want to make a difference, Rite Aid is the right place.

While Rite Aid is big, it still feels small you and your work are never lost in the crowd. You know the leaders, and they recognize your impact. Teams are tightly knit and agile. Small groups, courageous enough to meet our goals in new ways. You can take your work, your team, or your business to the next level without being slowed down by a ton of process or layers of approval. For anyone with intent to grow, you can reinvent yourself in a new role or take on a new challenge while helping us reinvent Rite Aid and innovate our industry.

Wherever you work in the Rite Aid family, your erse perspectives and fierce commitment enable us to deliver on the promise of ‘whole health for life’ for communities around our country.

And that makes the biggest difference of all.

Job Summary

The Data Subject Rights Coordinator is responsible for the handling/processing activities related to Data Subject Rights under US Privacy law thereby assisting in the management of legal and operational risks related to PII and PHI assets. This role continuously assesses Privacy operational capabilities; develops procedures, and privacy reporting. This role also reviews regulatory requirements where needed at the direction of the Chief Privacy Officer. The incumbent must be familiar with Data Subject Rights under US Privacy law and privacy management tools to effectively respond and/or execute against rights requests from US consumers under the Rite aid Privacy Program.

Responsibilities

Provide accurate, timely and relevant responses to consumer data privacy rights requests received

Documenting intake of all data subject rights requests and responses including the provision of reports to the Chief Privacy Officer Assisting with other privacy related projects as they arise Identify business processes involving data subject rights of consumers subject to legal and compliance requirements Provide notice of potential risks, threats, and vulnerabilities involving consumer data or consumer data rights requests Assist with the development, implementation and maintenance of corporate privacy policies and procedures, training, and other related processes Ensuring compliance with consumer privacy policies, procedures and consumer rights workflows Completing documentation for relevant records with close partnership with the Legal, Compliance, Information Security, and Information Technology Departments

Qualifications

EDUCATION REQUIREMENTS

Education Level GED H.S. Diploma or General Education Degree (GED) Associate Degree

Area of Specialization

LICENCES/CERTIFICATIONS

Not Applicable

WORK EXPERIENCE

Experience Data Subject Rights

Additional Job Description

The typical starting pay range for this position is between $17.10 – $20 per hour, although wages can very based on experience and geography.

#LI-EV1

#LI-Remote

Fair Chance Act

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Pursuant to the Los Angeles Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Pursuant to the California Fair Chance Act, we will consider qualified applicants with a criminal history. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if we identify a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Right’s Department Fair Chance Act webpage.

For more detailed information around city/state required notices, click here to access a list of disclosures.

New Jersey Law Against Discrimination (LAD)

The New Jersey Law Against Discrimination (LAD) prohibits unlawful employment discrimination based on an inidual’s race, creed, color, national origin, nationality, ancestry, age, sex (including pregnancy), familial status, marital/civil union status, religion, domestic partnership status, affectional or sexual orientation, gender identity and expression, atypical hereditary cellular or blood trait, genetic information, liability for military service, and mental or physical disability (including perceived disability, and AIDS and HIV status).

Indiana Applicants:

It is unlawful for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component.

Maryland Applicants:

Under Maryland law, an employer may not require or demand, as a condition of employment, prospective employment, or continued employment, that an inidual submit to or take a polygraph examination or similar test. An employer who violates this law is guilty of a misdemeanor and subject to a fine not exceeding $100.

Massachusetts Applicants:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Drug-Free Workplace Policy

Note to All Applicants Regarding Rite Aid’s Drug-Free Workplace Policy: Rite Aid maintains a strict policy prohibiting illegal drug activity and using, being under the influence of, or possessing illegal drugs and/or alcohol during the Work Day as well as on Company Property as defined in Rite Aid’s Drug-Free Workplace Policy. Rite Aid conducts post-offer pre-employment drug testing of all job candidates. Additionally, the Company conducts drug and/or alcohol testing in certain pre-promotion, reasonable suspicion, and post-accident scenarios along with drug loss investigations unless expressly prohibited by law. You have the right to refuse to submit to testing; however, a refusal to submit to a test when asked will result in the withdrawal of a conditional offer of employment or termination of employment. All records relating to drug tests shall be kept confidential. A copy of the policy is available from hiring management upon request.

Applicant Statement

I certify that the above statements are true and complete. I understand that the making of false statements or omitting information in this Application or in any resume or other materials submitted in connection with this application will be grounds for disqualification from employment or immediate discharge upon discovery thereof. I further understand that unless specifically altered by a written employment contract, executed by an officer of the Company, my employment will be terminable at will, either by myself or Rite Aid, at any time, with or without cause and with or without prior notice. I authorize Rite Aid to verify all education, training and professional licensure/certifications claimed by me and to secure from my former employers and references information concerning my professional accomplishments, salary, work characteristics, ability and reasons for leaving. Every conditional offer of employment with Rite Aid is subject to a criminal background check to determine his or her suitability for the position. Applicants will be required to sign an authorization to perform a criminal background check only if the applicant receives a conditional offer of employment and I understand that I will be required to submit to a drug test in accordance with Rite Aid policy. In compliance with the federal Immigration Reform and Control Act, I certify that, if hired, I will provide, within three (3) business days from the date my employment begins, proof of my identity and eligibility for employment in the United States.

EEO Statement

Rite Aid is an equal opportunity employer and is committed to cultivating a erse work environment where inidual differences are appreciated and respected. It is our policy, through responsible management, to recruit, hire, train, and promote associates regardless of their race, color, national origin, religion, sex, sexual orientation, disability, age, or any other basis protected by state or federal law. The objective of this policy is to ensure conformity with the principles of equal opportunity employment when making employment decisions and administering compensation, benefits, transfer, and social and recreational programs. Rite Aid prohibits unlawful retaliation against any person who reports harassment or discrimination.

Executive Assistant

United States of America

About Boomi and What Makes Us Special

Are you ready to work at a fast-growing company where you can make a difference? Boomi aims to make the world a better place by connecting everyone to everything, anywhere. Our award-winning, intelligent integration and automation platform helps organizations power the future of business. At Boomi, you’ll work with world-class people and industry-leading technology. We hire trailblazers with an entrepreneurial spirit who can solve challenging problems, make a real impact, and want to be part of building something big. If this sounds like a good fit for you, check out boomi.com or visit our Boomi Careers page to learn more.

Delivering solutions for customers around the globe takes huge vision but it’s our eye for detail that drives us forward. Professionals in our Administrative Support team take care of the vital details that keep our business running smoothly, worldwide. Diverse departments rely on our team for all kinds of administrative assistance and secretarial duties from preparing correspondence, presentations and reports, to maintaining confidential, business-critical records and information.

Join us as a Executive Assistant on our Administrative Support team to do the best work of your career and make a profound social impact.

What you’ll achieve

As an Executive Assistant, you will contribute to the efficiency of our business by providing personalized and timely support to our executive leadership. You will provide support to the Chief Customer Officer, including calendar management, organizing meetings, coordinating travel arrangements and preparing expense reports.

You will:

Coordinate scheduling and calendar management, as well as management of content and flow of information to senior executives Manage and coordinate senior executives’ travel and travel-related activities, including expense reports Organize staff and business meetings and prepare supporting materials Act as the point of contact among executives, employees, clients and other external partners

Essential Requirements

4 to 6 years supporting senior executives in an Executive Assistant or similar role Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems Proactive problem solver with exceptional communication and interpersonal skills Should be well-organized, have great time management skills and ability to multi-task Can maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business

Aren’t sure if you’re a match? We know that impostor syndrome and the confidence gap can prevent us from meeting spectacular candidates so don’t hesitate to apply; you could be the perfect fit or considered for another role!

Be Bold. Be You. Be Boomi. We take pride in our culture and core values and are committed to being a place where everyone can be their true, authentic self. Our team members are our most valuable resources, and we look for and encourage ersity in backgrounds, thoughts, life experiences, knowledge, and capabilities.

Compensation :

Boomi is committed to fair and equitable compensation practices. Base compensation begins at $48,000 and is determined by various factors including geographic location and the candidate’s knowledge, skills, and experience. An overview of our benefits can be found here.

Be Bold. Be You. Be Boomi. We take pride in our culture and core values and are committed to being a place where everyone can be their true, authentic self. Our team members are our most valuable resources, and we look for and encourage ersity in backgrounds, thoughts, life experiences, knowledge, and capabilities.

All employment decisions are based on business needs, job requirements, and inidual qualifications.

Boomi strives to create an inclusive and accessible environment for candidates and employees. If you need accommodation during the application or interview process, please submit a request to [email protected]. This inbox is strictly for accommodations, please do not send resumes or general inquiries.

EXECUTIVE ASSISTANT

at BOLD

United States (Remote)

We are seeking a proactive, self-motivated inidual to offer executive support to a SVP-level leader running a global Product Organization. Join a vibrant, cooperative work environment driving company growth. The ideal candidate is highly organized, takes initiative to get things done and excels at handling multiple projects at the same time and delivering high quality work in a timely fashion. You are also a creative problem-solver, adept at managing complex schedules and planning and executing offsite meetings smoothly. You are skilled at building relationships across the organization and can help the leadership team by executing on required administrative duties. If you thrive in a purposeful, dynamic setting with a direct impact on organizational efficiency, this role is an excellent match.

ABOUT THIS TEAM

Reporting to the SVP of Product, as the Executive Assistant, you will play a pivotal role in enabling the efficient operation of the Product ision. Your responsibilities will encompass a wide range of tasks, from managing complex schedules and overseeing communication to facilitating and sometimes executing aspects of critical projects.

WHAT YOU’LL DO

• Providing high-level administrative support to the SVP, including managing schedules, arranging meetings, handling correspondence and creating PPT or Google slides.
• Creating pivot tables in excel as needed
• Creating presentations within PPT and/or Google Slides as requested
• Assisting in the execution of key projects and initiatives, often involving cross-functional teams.
• Managing domestic and international travel arrangements, itineraries, social gatherings, and expense reports.
• Acting as a gatekeeper for the SVP, filtering and prioritizing emails and inquiries as well as handling requests from internal and external stakeholders.
• Coordinating meetings, preparing materials, and ensuring the SVP’s time aligns with their priorities.
• Handling sensitive information and maintaining the confidentiality of executive-level data.
• Demonstrating exceptional oral and written communication skills, both in interactions with colleagues and external contacts.
• Navigating a fast-paced work environment, adapting to changing schedules, and addressing impromptu tasks with poise and effectiveness.

WHAT YOU’LL NEED

• 8 or more years in administrative assistance, with 5 years preferably supporting senior executives, with a strong understanding of product-oriented work.
• Proficiency with software tools such as Microsoft Office, Google Suite, and calendar management.
• Advanced knowledge of creating pivot tables in excel.
• Advanced knowledge of creating presentations within PPT and/or Google Slides
• Experience taking meeting notes and create action items/plans for senior executives.
• Experience booking travel accommodations for senior executives & planning on/offsite meetings.
• Exceptional organizational skills, with a keen ability to prioritize tasks and pay meticulous attention to detail.
• High integrity and a proven record of maintaining the confidentiality of sensitive information.
• Self-directed, proactive, and able to take initiative while being receptive to direction.
• Flexibility to collaborate with teams and adapt to ever-changing schedules and last-minute requests.

WHAT’S GOOD TO HAVE

• BA/BS degree preferred but not required.

Under San Francisco’s Fair Chance Ordinance, qualified applicants with arrest and conviction records will be considered for the position.

#LI-Remote

Inidual pay is based on location, transferable skills, experience, and other relevant factors. This estimated range is based on the best available market data and factors, all of which are subject to change. This position may also be eligible for a bonus and medical, dental, vision, life, short and long-term disability insurance, 401(k), paid time off, sick leave, and paid holidays, all subject to applicable plan terms.

Starting Pay Range

$75,000$104,000 USD

ABOUT BOLD

As an established global organization (17 years and counting), BOLD helps people find jobs. Our story is one of growth, success, and professional fulfillment. We create digital products that have empowered over three million people in 180 countries to build stronger resumes, cover letters, and CVs. The result of our work helps people interview confidently, finding the right job in less time. Our employees are experts, learners, contributors, and creatives.

BOLD VALUES OUR POSITION AS AN EQUAL OPPORTUNITY EMPLOYER

WE VALUE, CELEBRATE, AND PROMOTE DIVERSITY AND INCLUSION. We hire based on qualifications, merit, and our business needs. We don’t discriminate regarding race, color, religion, gender, pregnancy, national origin or citizenship, ancestry, age, physical or mental disability, veteran status, sexual orientation, gender identity or expression, marital status, genetic information, or any other applicable characteristic protected by law.

Copyright Assistant

locations

United States of America – Remote

time type

Full time

job requisition id

JR0023127

Yahoo serves as a trusted guide for hundreds of millions of people globally, helping them achieve their goals online through our portfolio of iconic products. For advertisers, Yahoo Advertising offers omnichannel solutions and powerful data to engage with our brands and deliver results.

Copyright Assistant

Yahoo is a global media and tech company that connects people to their passions. We reach nearly 900M people around the world, bringing them closer to what they lovefrom finance and sports, to shopping, gaming and newswith the trusted products, content and tech that fuel their day. For partners, we provide a full-stack platform for businesses to amplify growth and drive more meaningful connections across advertising, search and media.

About our team:

This position will be part of the Copyright and Media Law team at Yahoo, a close-knit group that partners with our editorial, marketing, and business teams to help them achieve their goals while reducing legal risk. We advise on copyright, defamation, publicity rights, marketing, and other issues across all of our brands.

A little bit about you:

In this position, the Copyright Assistant will perform a variety of critical support and administrative tasks while working in a collaborative team environment with intellectual property professionals. Responsibilities will include:

– Assist with the intake of copyright and media law matters

• Process third-party notices including capturing screenshots of content in response to third-party notices
• Create and maintain files of correspondence and screenshots within document management system
• Input and maintain updated information on matters (e.g., claimant info, deadlines)

– Assist with intellectual property enforcement matters

• Conduct thorough reviews of allegedly infringing third-party websites, summarize research findings, prepare recommendations, and help draft takedown notices
• Investigate various resources for ownership and contact information to send takedown notices
• Input and maintain updated data on enforcement matters (e.g., third-party site info, summary of findings, status)
• Monitor infringing websites for compliance with takedown notices and follow-up and/or escalate as needed

– Handle standard Permissions requests for use of Yahoo’s original/owned content

• Monitor a dedicated Permissions email inbox
• Prepare standard permissions agreements and customize agreements where needed
• Communicate with internal stakeholders to verify copyright ownership information and gather terms and/or restrictions for content use (e.g., attribution, territory, format)
• Communicate with the licensing agency on some requests
• Assist Paralegal Managers with higher-profile requests as needed

– Miscellaneous other projects as needed to support the Copyright & Media Law team

Qualities and skills you have:

• 2+ years of relevant copyright experience
• 1+ years of administrative experience
• Strong attention to detail and organizational skills
• Excellent written, verbal, and interpersonal skills to interact with colleagues and clients across the business
• Able to work independently as well as closely and collaboratively with a team that is primarily remote and located in various offices
• Flexibility to adapt to business needs, and a proactive approach

Other preferred skills include:

• Prior experience in or a general understanding of the copyright landscape and intellectual property rights
• Prior experience using rights-related content management systems and/or intake ticketing software
• This is a remote position, but it would be preferred if a candidate was located near one of our offices in California, New York, or Virginia

Yahoo is proud to be an equal opportunity workplace. All qualified applicants will receive consideration for employment without regard to, and will not be discriminated against based on age, race, gender, color, religion, national origin, sexual orientation, gender identity, veteran status, disability or any other protected category. Yahoo is dedicated to providing an accessible environment for all candidates during the application process and for employees during their employment. If you need accessibility assistance and/or a reasonable accommodation due to a disability, please submit a request via the Accommodation Request Form (www.yahooinc.com/careers/contact-us.html) or call 408-336-1409. Requests and calls received for non-disability related issues, such as following up on an application, will not receive a response.

At Yahoo, we know that ersity makes us stronger. We are committed to a collaborative, inclusive environment that encourages authenticity and fosters a sense of belonging. We strive for everyone to feel valued, connected, and empowered to reach their potential and contribute their best. Check out our ersity and inclusion (www.yahooinc.com/ersity/) page to learn more.

The compensation for this position ranges from $56,250.00 – $117,500.00/yr and will vary depending on factors such as your location, skills and experience. The compensation package may also include incentive compensation opportunities in the form of discretionary annual bonus or commissions, in addition to equity incentives. Yahoo provides industry-leading benefits including healthcare, 401K savings plan, company holidays, vacation, sick time, parental leave and an employee assistance program. Eligibility requirements apply.

Yahoo has a high degree of flexibility around employee location and hybrid working. In fact, our flexible-hybrid approach to work is one of the things our employees rave about. Most roles don’t require specific regular patterns of in-person office attendance. If you join Yahoo, you may be asked to attend (or travel to attend) on-site work sessions, team-building, or other in-person events. When these occur, you’ll be given notice to make arrangements.

If you’re curious about how this factors into this role, please discuss with the recruiter.

Title: Administrator II Correspondence

Location: US Remote

Job Schedule

Regular Full-Time

Job Introduction

The Correspondence Agent provides knowledgeable written responses to Federal student loan inquiries in a courteous and professional manner.

Job Summary

Essential Duties and Responsibilities:

– Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice. – Perform repetitive clerical steps such as document verification, manage inbound and outbound routine calls, and greeting guests. – Perform entry-level clerical duties requiring general knowledge and the application of various work methods and procedures. – Provide administrative support to project and operations management, which may include identifying, anticipating, and meetings needs of all departments.

Minimum Requirements:

– High School diploma or equivalent with 1-3 years of experience. – May have training or education in area of specialization.

Education and Experience Requirements

Job Duties:

Insert customer and account data by inputting text based and numerical information from source documents within specific time limits.

Interpret paperwork and make sound judgments based on information received.

Compile, verify accuracy, and sort information according to priorities to prepare source data for computer entry.

Review data for deficiencies and errors, correct any incompatibilities and check output for accuracy.

Outreach to various sources via oral and written communication in order to make appropriate determination on a variety of tasks.

Apply data program techniques and procedures to daily tasks.

Generate reports, store completed work in designated locations and perform backup operations.

Requires the review and examination of numerous source original documents from both image and hard copy which require keying of alphanumeric loan data into core system.

Interpretation of OMB structured, and unstructured forms based on processing procedures to properly classify and label forms into organized work lists.

Education and Requirements:

High School diploma or GED required.

At least one (1) year of customer service, administrative or call center experience required.

Ability to write using proper grammar and punctuation.

Ability to type a minimum of 23 WPM required.

Must have high-speed internet (minimum of 20 mbps) to work from home / remotely.

Must connect an Ethernet cable directly to the router (cannot connect via Wi-Fi.)

Ability to work independently and in a team environment.

Excellent interpersonal skills and the ability to organize simultaneous tasks.

May be required to work scheduled holidays, overtime, and Saturdays.

PC skills, including experience with Microsoft Office applications, are required.

Adhere to policies as they relate to protecting personally identifiable information.

Applicant will be required by contract to undergo program update training as student financial assistance programs change.

Additional Requirements as per contract/client:

Must be able to effectively read a prepared / written script out loud.

Must reside in the U.S.

Must be a U.S. citizen.

Must be able to pass a criminal background check.

Must not be delinquent or in default on any federal student loans.

Employment and continued employment are contingent upon obtaining and maintaining a favorable clearance. Final suitability determination is the sole discretion of the Department of Education.

Pay Transparency

For positions on this contract, Maximus will pay the prevailing wage rate for the location in which the employee is working, as determined by the Department of Labor. That wage rate will vary depending on locality. An applicant’s salary history will not be used in determining compensation.

Posted Max

USD $17.39/Hr.

Posted Min

USD $17.39/Hr.

Administrative Assistant

Reports To: Senior Manager, HR – US

Job Type: Full-Time Employment Region: Central America & Mexico – South America – United States Location: Peru, Mexico, Costa Rica, Cambridge, MA or US Remote Start Date: Immediate Contact: Please apply by using the form below.

About Root Capital

Agriculture is the key to unlocking a better future for billions of people. But while rural families sustain the world, they struggle to sustain themselves. Root Capital is a nonprofit social impact investor that puts its money where others don’t – in underserved agricultural businesses.

We provide financing and business training to agricultural enterprises in the “missing middle” – those that are too big for microloans but too small for commercial lenders. As these agricultural businesses succeed and scale, they become engines of impact that help farming families, communities, and economies to flourish.

Founded in 1999, we are the largest social investor in agricultural businesses. As both a lender and a nonprofit, our unique model allows us to go where other financiers don’t and support agricultural enterprises so they can succeed and grow. Our world-class team of experts identifies, partners with, and invests in exceptional agricultural entrepreneurs in Africa, Asia, and Latin America.

Over 23 years, Root Capital has invested $1.9 billion in more than 750 agricultural enterprises, proving these under-served businesses are bankable and investible. We have shown that access to finance helps these enterprises succeed and fuels the economy. Root Capital’s investments and essential business and finance training have impacted 10 million farming families through job creation, financial security, and climate resiliency. Headquartered in Cambridge, Massachusetts, we currently have offices in Costa Rica, Mexico, Nicaragua, Colombia, Peru, Ghana, and Kenya.

Position Overview

Root Capital is seeking a dynamic, experienced Administrative Assistant to play a vital and pivotal role in the function and success of the Human Resources and Legal departments. Reporting to the Sr. HR Manager (US), the Administrative Assistant will play an important role in providing administrative support to the Legal and HR departments. The Administrative Assistant will interact with staff, leadership, and external partners, which requires excellent interpersonal skills and a high level of confidentiality. This position requires a dynamic inidual who excels in a fast-paced administrative support capacity and is comfortable working with various high-level constituencies. The Administrative Assistant brings commitment and integrity to accomplishing Root Capital’s mission and goals in this and other duties as assigned.

Responsibilities

Legal Department 50%

• Manages relationships with other departments regarding filing of legal records
• Submits vendor invoices timely with the appropriate documentation
• Maintains and updates the legal intranet site
• Formats contractual documents for the legal and credit administration departments
• Offers administrative support to the legal team when necessary

Human Resources Department 50%

• Manages relationships with external vendors (examples: travel booking)
• Submits vendor invoices timely with the appropriate documentation
• Supports the local team in coordinating events on-site or/and virtually, and even in another state, country, or region, if necessary.
• Offer administrative support to the local team when necessary
• Responsible for organizing local events: birthday celebrations, anniversaries, etc. In coordination with HR
• Primary contact of the IT team to coordinate necessary internet, telephone, and even IT supplies maintenance
• Collaboration with the accounting team on local administrative reports
• Retrieves archived information as needed for projects & audits
• Schedules HR meetings and takes minutes as needed
• Answers main phone line and transfers calls as necessary

Preferred Qualifications and Skills

• 3 or more of years of administrative support and office management experience working with an Executive Office or equivalent, as well as other senior-level administrators.
• Exceptional organizational skills: ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Proven ability to work under pressure, multitask, and adapt to a dynamic environment.
• Effective communication skills, with excellent writing abilities for high-level email communication
• Proactive approach to problem-solving with demonstrated decision-making capabilities.
• Comfort with AV equipment and minor technology troubleshooting
• Skilled in MS Office platforms: Word, Excel, PowerPoint; Google platforms: email, calendar, contacts, file management; Salesforce (preferred)
• Enthusiasm for working in a multicultural environment; experience in a global and multi-location work environment is highly desired.
• Authorized to work in Peru, Mexico, Costa Rica, or the
• Expected to work in US-Eastern time zone hours.
• English fluency required.
• Spanish fluency or proficiency strongly preferred.

Applications

More information about Root Capital is available at www.rootcapital.org. Applications are accepted on a rolling basis. Candidates are encouraged to apply using the form below as soon as possible, making sure to include a resume and cover letter that describes your interest, qualifications, language abilities, salary requirements, and how you learned of the position. Finalist candidates will be required to provide at least three work-related references.

Root Capital provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, creed, religion, sex, national origin, ancestry, active military or veteran status, age, physical or mental disability, medical condition, pregnancy (which includes pregnancy, childbirth, medical conditions related to pregnancy and childbirth, and breastfeeding and expressing breast milk), sexual orientation, gender, gender identity, gender expression, genetic information, or any other characteristic protected by law. Root Capital is committed to creating a dynamic work environment that upholds our leadership principles of: empowerment, equity, integrity, service, and transparency.

Legal Administrative Assistant

Location: US National

Category Legal

Job Location US – Remote

Full-Time/Regular

Thursday – Sunday, 1:30p to Midnight (Mountain Time)

We are currently seeking a Legal Administrative Assistant to support time sensitive project requests by working with a team across multiple shifts. Candidates must enjoy producing quality work and maintaining a high level of customer satisfaction. Knowledge in legal word/document processing using a variety of legal software, tools, Microsoft Office suite is an added advantage.

Responsibilities

• Create, edit and format legal documents to firm specifications using a variety of software applications
• Convert, clean and format documents to/from different file formats
• Create charts, graphs, tables and spreadsheets as requested
• Create and/or edit Tables of Authorities and Table of Contents
• Perform data entry utilizing various software applications
• Transcribe analog or digital dictation files
• Restore/recover corrupted document files as necessary
• Provide telephone help desk support to troubleshoot application queries
• Complete all assigned jobs by deadline in an accurate and timely manner
• Handle sensitive and/or confidential documents and information
• Follow established policies and procedures at all times
• Perform additional duties as necessary or assigned

Required Skills

Skills:

• Ability to work through complex legal document markups and instructions in a timely and accurate manner
• Ability to prioritize various requests and deadlines simultaneously
• Minimum typing speed of 60 wpm with 95% accuracy
• Intermediate to advanced knowledge of MS Office programs including Word, Outlook, Excel, and PowerPoint required
• Excellent verbal and written communication skills
• Knowledge of legal terminology and legal citations preferred

Required Experience

Experience:

• Bachelor’s degree or 1-2 years of legal experience preferred
• Experience and exposure in any of the legal word processing tasks, including creating TOAs, TOCs, inserting automated cross-references, converting PDFs to Word using various software, applying Word styles using macros, troubleshooting problem documents including redlines and documents containing multiple numbering schemes, style separators, cross-references, and other automated fields
• Experience with California litigation strongly preferred
• Transcription experience a plus

At RRD, our people make a difference every day – in production, working with customers, or behind the scenes in a support role. They know how to manage the job and exceed expectations. Founded in 1846, RRD is a global company that employs over 25,000 people in 40 countries across the globe. For a challenging and rewarding career opportunity with an innovative industry leader, consider starting or continuing your career with RRD!

The national pay range for this role is $43,900 to $77,200 annually. The pay range may be slightly lower or higher based on the geographic location of the hired employee. The actual pay offered may vary based upon, but not limited to: education, skills, experience, proficiency, performance, shift and location. In addition to base salary, depending on the role, the total compensation package may also include participation in a bonus, commission or incentive program. RRD offers benefits including medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with match, life insurance and other voluntary supplemental insurance coverages, plus tuition assistance, maternity leave, adoption assistance, and employer/partner discounts.

Title: Administrative Assistant-Admissions Office

Location: Ithaca, New York; United States

Hybrid Remote

Full time

About Cornell Law School

Founded in 1887, Cornell Law School is a top-tier law school, currently ranked 12th by U.S. News & World Report. We offer a 3-year JD program for about 200 students per class, a one-year LLM program for over 100 students from countries throughout the world, and a doctoral (JSD) program for about 2-3 new students per year. Cornell Law School has approximately 40 tenured and tenure-track faculty, including 20 with chaired faculty positions; and 15 clinical professors in the legal research and writing program and in clinics at the local, national, and international level. Our faculty is consistently ranked among the top in the country for scholarly productivity and influence, and has pre-eminence in many areas, including quantitative and qualitative empirical legal studies, international and comparative law, and robust doctrinal scholarship in core fields. Our school is committed to being recognized as the leader among law schools at combining inspiring theoretical, doctrinal, and experiential teaching with cutting-edge scholarship in a supportive, intellectually rich community, so that our graduates can achieve excellence in all facets of the legal profession.

About the Admissions Office

The Office of Admissions & Student Financial Services serves as the front line of customer service for J.D. candidates at Cornell Law School. Our office handles all customer service, application management, visits, tours, and recruitment events for the J.D. program. A fast-paced environment, the Office of Admissions works with students from all over the globe to learn about Cornell Law School and the law admissions process.

The Opportunity

Cornell Law School’s Admission Office is seeking a customer service oriented professional to serve as our Administrative Assistant. In this role, you will provide high-level, confidential administrative assistance to the Associate Dean for Admissions & Financial Aid, as well as general support for the Admissions Office. You will also:

• Perform a wide variety of administrative activities including, event coordination, travel planning, scheduling meetings and maintaining calendars, and processing invoices and reimbursements.
• Assist the JD Coordinator with various admissions processes.
• Serve as the first point of contact for the Admissions Office, interfacing with multiple constituencies including applicants, alumni, faculty, pre-law advisers, administration, and current students.
• Coordinate Law School tours and classroom visits for prospective students and visitors.

This is a full time (39 hours/week) endowed position that is based in Ithaca, NY. This position follows a 4:1 campus-to-home hybrid work schedule after an orientation period mutually agreed upon. Work hours are Monday through Friday from 8am-4:30pm.

What We Need

We are looking for an administrative professional that is collaborative, has excellent communication skills and can prioritize multiple tasks/projects successfully. Additionally, you will:

• Hold an Associate’s Degree and 2-4 years of experience or equivalent.
• Utilize Microsoft Office Suite, Zoom, database management, presentation, website editing and electronic communications.
• Work successfully under pressure in a rapidly evolving, team-oriented setting, handling multiple tasks with differing timelines, and to prioritize work on projects happening simultaneously.
• Leverage your written and oral communication techniques, along with organizational, planning, time management, people skills.
• Demonstrate strong service orientation and attention to detail.
• Have experience in supporting ersity, equity, access, inclusion, and wellbeing.
• Demonstrate the aptitude to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.
• Handle high-volumes of work during peak periods.
• Exercise discretion, resolve problems using sound judgment, and maintain confidentiality.

If you possess these experiences this may be the role for you! There are a few other qualifications that we would view as incredibly helpful in this role, to include:

• Bachelor‘s degree.
• Experience with Cornell procurement and accounting systems and Common Spot.

A cover letter and resume are required for further consideration for this position.

Rewards and Benefits

• This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 1 day per week and on-campus 4 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
• This position is based in Ithaca, New York, however, the successful applicant may perform this role remotely anywhere within the United States. Employees who work remotely may receive multiple W-2 Forms depending on their work location. The New York Convenience of employer guidelines require New York State inidual tax reporting and withholding for this position. Additional inidual state income tax filings may also be required if working temporarily outside of New York State.

Pay Rate Type:

Hourly

Pay Range:

$23.50 – $27.67

Title: Executive Assistant – Remote

Location: US National

We’re on a mission to empower innovation through a culture of collaboration by providing teams the means and methods to turn ideas and insights into reality.

Founded in 2011, Mural is a leading innovator in visual collaboration for hybrid, remote, and distributed teams. We believe in what we build, and our team of more than 400 Muralistas around the world collaborate in the Mural app. Our values guide our intentionally inclusive product and culture, which includes collaboration design education and a flexible monthly stipend for learning, wellness, and coworking.

Mural has raised $200M to date and is growing rapidly to fulfill our mission. The company is trusted by 95% of the Fortune 100, including innovative teams at IBM, Intuit, GitLab, Microsoft, and Atlassian.

ABOUT THE TEAM

As the Executive Assistant to the CEO, you will work closely with the CEO and their Senior Executive Business Partner to manage a wide range of administrative responsibilities. You will play a pivotal role in ensuring the smooth and efficient operation of the executive leadership team and the company. Strong teamwork, communication, and a growth mindset are essential to this role.

YOUR MISSION

We are looking for an Executive Assistant to provide administrative support by managing scheduling, travel planning, and event coordination. The right candidate will have exceptional administrative and organizational skills, with a strong ability to handle multiple tasks and balance priorities while building and maintaining a strong partnership with their manager and executive.

WHAT YOU’LL DO

• Administrative support including but not limited to calendar management, travel, expenses, and meeting coordination for the CEO and 1-2 VP+s
• Partner with the Executive Operations Manager to provide holistic support to the Executive Leadership Team
• Plan departmental and company-wide events ranging from small engagement events to company-wide offsites
• Support team initiatives such as OKR structure to map team goals

WHAT YOU’LL BRING

• 2+ years supporting one or more executives in an administrative capacity
• Expertise in managing shifting priorities and remain calm and focused under pressure
• Effective interpersonal skills, discerning judgment, and discretion
• Proactive problem-solver who can think on their feet
• Excellent written and verbal communication skills
• Experience working closely with executives, leadership, and other key stakeholders
• Experience building relationships cross-functionally
• Experience in planning large-scale events with little direction or limited timing

For roles based in New York City, California, Colorado, and Washington, the base salary for this role ranges from $106,400 – $133,000 + equity + benefits. Compensation offered will be determined by factors such as location, level, job-related knowledge, skills, and experience. Certain roles may be eligible for variable compensation.

Equal Opportunity

We will ensure that iniduals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Title: Order Administrative Specialist II

Location: Remote United States

Hi there! We’re PAR and our purpose is:

To deliver solutions that connect people to the restaurants, meals and moments they love.

We take that responsibility very seriously. As a leading provider of technology to the top restaurant brands in the world we’re calling all rebels, instigators, idealists and builders to join our constantly growing team!

PAR invented the first standalone point of sale terminal over 40 years ago, yet we operate much like a start-up at the forefront of restaurant technology. Today, our solutions span Customer loyalty, engagement, restaurant management, payment services, drive-thru, and full POS integrations. These solutions are used to serve tens of millions of guests every day in over 120 countries.

Our mission is to build the number one restaurant technology company in the world and we’re off to great start.

We believe that our ambition is only limited by our ability to attract and retain great people; people who are up for the challenge to change the game with us! If it sounds like you belong here, we should meet!

Position Description

Create customer quotes, book orders, and own related responsibilities to transact customer orders in compliance with company requirements. Ensure an outstanding internal and external customer experience by addressing non-technical customer inquiries regarding the transaction. Contribute to scaling up how we operate. Engage as a Subject Matter Expert (SME) in your area of responsibility within Order Administration.

Location: US Remote

What We’re Looking For

If you’re someone who wants to learn, grow, build a career in a high-tech environment, and meet the below requirements, then we’re looking for you.

• College grad. with 1+ years quote or order processing experience, or 3+ years quote or order processing experience. Experience includes consistently achieving with progressively challenging responsibilities
• Strong verbal and written communication skills. You’ll be communicating internally across functions, with external customers and business partners, and across multiple levels of management
• Strong analytical skills. You’ll be troubleshooting transactions, and helping to improve how we operate
• Natural drive to provide an outstanding customer experience
• Detail oriented, and focus on high quality
• Basic understanding of order processing compliance requirements
• Demonstrated Subject Matter Expertise, and Leadership ability. You will contribute to scaling up our operation
• Self-directed
• Experienced in MS Office, including Excel
• Other responsibilities as assigned

Why We Need You

• Create customer quotes
• Process orders in full compliance and within SLA expectations. This includes:
  • Account set-up and maintaining customer account data (customer addresses, service contract info., etc.)
  • Reviewing sales contracts, quotes, and related documentation for completeness and accuracy
  • Reviewing inventory levels
  • Entering order data into our Microsoft Dynamics 365 system, and following other steps to book the order. Troubleshooting where needed
  • Coordinating with installation, contracts service, shipping, billing, and other groups
  • Processing returns requests (RMA’s)
• Answer and respond to calls, voicemails, and emails from internal and external customers regarding requests for products, customer quotes, orders, or transaction processing
• Own, drive, or be a Subject Matter Expert in activities that help us scale and optimize how we operate. While not a complete list, this can include activities such as workflow improvements (automation and process), creating or updating documentation, system testing, training, generating reports, etc.. Typical engagement is through Manager and sometimes Director level
• Ensure a strong customer experience
• Communicate verbally and in writing throughout the inquiry, transaction, and other responsibilities
• Meet SLA’s, quality, and other expectations
• Other duties as assigned

The base salary range for this position is $45,000 to $50,000 USD per year commensurate with work location, experience, skills, certifications, education, and prior accomplishments.

The position may be eligible for additional compensation, including a bonus, commission and/or equity, as applicable.

Executive Assistant, Products

ID: 2023-1327

# of Openings: 1

Job Locations: US

Function: Products

Your Challenge:

The Executive Assistant, Products is responsible for providing advanced and dedicated executive support for the Chief Products Officer and Chief of Staff. The ideal candidate is a proactive problem solver with exceptional communication skills, and meticulous attention to details. The Executive Assistant, Products is responsible for managing calendars, making travel arrangements, preparing communications, coordinating meeting logistics and materials, managing information flow in a timely manner.

Essential Functions:

• Managing the calendars (CPO primary) including making appointments and prioritizing the most sensitive matters.
• Coordinates air travel, accommodations, and logistics for complex domestic and international travel, as well as completes and tracks expense reports.
• Communicates with CPO, Chief of Staff, partners, members, customers, and others on a variety of matters; resolves many issues on own initiative and communicates timely issues of importance requiring executive attention.
• Manage Product Function Town Hall meetings including speakers, planning logistics, communication, etc.
• Coordinate onsite and offsite meetings for the team on a regular basis.
• Prepares detailed and accurate expense reports.
• Maintains confidentiality at all times. Performs other administrative and support duties as required.
• Support Product Function operational activities including program planning coordination, data collection, meeting development, and special projects as assigned.

What you will need to be successful:

• A Bachelor’s degree in a Business-related field, or equivalent work experience.
• A minimum of five (5) years of experience as a C-level executive assistant
• Expert proficiency in Microsoft Office Suite Tools, online collaboration tools, global/cross-time zone scheduling and virtual meeting software.
• Demonstrated ability to take initiative and anticipate needs; Ability to problem solve and to work effectively when parameters are not well defined.
• Ability to occasionally travel to industry events & conferences including HIMSS Global Conference (annually) in support of CEO.

Why we love HIMSS, and why you will, too:

• Diverse, collaborative, and winning team environment.
• Flexible working arrangements, opportunity to work hybrid.
• Comprehensive healthcare coverage.
• Generous paid time off, including time off to volunteer!
• Wellbeing programs to support all of your emotional, physical, and financial needs
• Emphasis on continuous learning and development.

Are you a Changemaker?

Together, we’ll do amazing things for healthcare.

HIMSS is an Equal Opportunity Employer: Vets/Disabled

#LI-Remote

Senior Calendar Assistant (West Coast)

REMOTE CUSTOMER SUCCESS

West Coast Senior Calendar Assistant

Full-Time, Remote / Hourly, Non-Exempt / Includes Benefits, PTO, Flexible Schedule, Equity

Steno is growing! We’re looking for a Senior Calendar Assistant to join our winning team, which is revolutionizing the court reporting industry every single day. We’re a erse team from all over the country (and beyond) and we’re crazy about redefining the boundaries of an outdated industry.

Who are you?

We are looking for iniduals who enjoy developing and fostering relationships with court reporters, making them feel like they are an extension of the team. Having prior experience scheduling at a court reporting agency (with a focus on the Southern California market) is a huge plus.

If you’re looking for a company that offers support, guidance, an abundance of killer giphys, and unlimited potential to grow into your best self, you can bet we’d love to have you too.

On a regular basis you will

• Develop and maintain deep relationships with court reporters, but also know how to have difficult conversations when needed
• Use Steno’s scheduling tools to book court reporters for depositions and ensure accurate information and timely follow-up; go out of your way to assist and remove any friction
• Deeply understand the nuances of court reporter functions and be able to discern and manage conversations related to rates or invoices reasonably and professionally
• Analyze Steno’s job pipeline to recruit and vet new court reporters to keep pace with demand
• Partner with the Marketing team on campaigns to build Steno court reporter groups and talent pools; help to develop programs that build awareness and trust in Steno within the court reporter community
• Proactively track assignment deadlines and follow-up with court reporters to ensure timely delivery of transcripts to clients; use tools and reports to guide this work.
• Understand Steno’s processes and tools; use this knowledge to train court reporters and promote best practices.
• Collaborate with Steno’s operational leaders to advocate for the court reporter’s experience, provide feedback, and come up with innovative ideas to help improve processes
• Design programs that ensure a high standard on the delivery of services for Steno’s clients
• Help the team by training or answering questions from new hires

You’re gonna crush it if

• You have 2+ years of prior experience at a Court Reporting agency. Experience working with Court Reporters in the Southern California market is not required but is a huge plus
• You’re proficient on Mac and PC and have the ability to pick up new systems quickly (Google Drive experience is a plus!)
• You provide amazing customer service and operate with a hospitality mindset
• You effectively prioritize among competing tasks and possess overall good time management skills
• You have worked through highly detailed processes at an efficient pace, staying organized
• You have you demonstrated flexibility and deal with ambiguity from time to time comfortably
• You have and employ excellent listening skills and exceptional verbal and written communications skills
• You have shown strong integrity and are trusted to maintain confidentiality and handle sensitive information
• You have the ability to use time management and complete task by deadlines set

Compensation & Benefits

• Salary – $23-$25/hour
• Health, Vision, & Dental Benefits – generous company-sponsored health plans for both employees and dependents, including comprehensive vision & dental
• Wellness/Mental Health – shared benefits to be used among employees and families
• Flexible Paid Time Off – allowing employees to find balance in their lives
• Options of Equity – we know our success is nothing without our team
• Access to a 401k through Guideline
• A home office setup and a monthly stipend to offset internet and phone costs

Our Team

The Customer Success Team is laser-focused on our overall client experience, consisting of both Scheduling and Account Management groups. Our Schedulers deliver a reliable, timely, and hospitable experience for our clients day-by-day, deposition-by-deposition. Our Account Managers deepen relationships with our clients to drive business goals, promoting satisfaction, revenue, growth, and retention.

Our Customer Success team serves as the front line of the business to ensure clients and providers are well taken care of, with the ultimate goal of ensuring Steno continues to be a top court reporting and litigation support services agency for our law firm clients.

About Steno

• Founded in 2018; grown from 9 to a fully remote team of about 200 in 5 years
• Values: be highly reliable, constantly innovate, operate with a hospitality mindset
• Diverse backgrounds welcome! Steno employees have a unique blend of legal, technology, operations and finance experience
• We are revolutionizing the litigation and court reporting industry
  • Flexible litigation financing (e.g., DelayPay)
  • Cutting-edge technology – unique products and integrations to maximize the output of legal professionals
  • White glove, concierge customer service that our clients rave about

Steno is an equal opportunity employer and does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental ability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business needs. Applicants needing special assistance or accommodation for interviews or website access may contact us by sending an email to [email protected].

Note: Steno personnel will always have either a steno.com email address or will contact you via Rippling Applicant Tracking. Act with caution if asked for personal information. Background checks, for example, are only conducted after an offer has been extended.

Title: Senior Executive Business Administrator (CMSO)

Location: Remote, US

The GitLab DevSecOps platform empowers 100,000+ organizations to deliver software faster and more efficiently. We are one of the world’s largest all-remote companies with 2,000+ team members and values that foster a culture where people embrace the belief that everyone can contribute. Learn more about Life at GitLab.

An overview of this role

Executive Business Administrators (EBAs) at GitLab toggle seamlessly between various systems including Google Workspace, Slack, TripActions, Zoom, and GitLab to accomplish an array of tasks, while staying focused on prioritization and escalating urgent issues. EBAs at GitLab are self-driven, collaborative, and agile team members who are experienced in managing multiple priorities, juggling various responsibilities, and anticipating the executive’s needs. EBAs at GitLab are exceptionally organized, relentlessly resourceful, calm under pressure, and strategic multitaskers with a deep love of logistics and the ability to thrive in a dynamic start-up environment.

What you’ll do

• Support and work closely with GitLab’s Chief Marketing and Strategy Officer
• Own and proactively manage a complex, changing, high-volume calendar across multiple timezones; ensure Executive is prepared for every meeting
• Make recommendations for the Executive in regard to their time management, prioritization, delegation and organization
• Seamlessly coordinate extensive domestic and international travel including air and ground transportation, hotel reservations, security, visas and other travel documentation. Accompanying the Executive when necessary
• Run cadence of weekly staff meetings and other important meetings, including planning agenda, organization, and follow-up on action items, while infusing our company values throughout
• Plan events such as team off-sites, team building activities and company kick-offs as needed
• Draft internal and external communications on behalf of Executive
• Assist the full life cycle of recruiting including booking interviews, liaising between the hiring team and the candidate, and coordinating onboarding of new hires
• Manage Executive’s email inbox including drafting internal and external communications on behalf of Executive
• Compile receipts to submit timely and accurate expense reports on a monthly basis
• Schedules, live streams and moderates Group Conversations
• Provide coverage for other Senior E-Group EBAs
• Run and lead special projects upon request
• Must be able to work flexible hours to support international business meetings and some travel is required in most roles
• Other duties as assigned in support of the business (ad hoc tasks)
• Contribute to the broader EBA community by sharing learnings, resources, and supporting EBA team camaraderie

What you’ll bring

• Previous 5+ years of administrative experience supporting a C-Staff Executive at a quickly-scaling or large company
• Bachelor’s Degree preferred. High school diploma or general education degree (GED) required
• Self-starter who can operate independently and move quickly from one task to another; creative problem solver, seeks win-win solutions; energized by challenges with superb attention to detail
• Extensive technical skills with Google Workspace, Zoom, Slack and TripActions among other tools
• Demonstrated Leadership mindset in prior roles ability to influence culture/environment around them
• Proven leadership skills and demonstrates one team mindset; able to lead other EBAs and partner well across GitLab
• Experience with event planning & coordination to include support for large meetings, off-sites and company events
• Detailed and goal-oriented planner; possesses the ability to appropriately prioritize business needs and handle multiple tasks in a fast-paced environment
• Approachable and effective communicator across various communication channels and with all levels of the organization
• Demonstrated ability to adopt technical tools quickly (i.e. terminal, text editor)
• Experience in a start-up environment preferred
• Experience working remotely preferred
• A passion for GitLab
• A sincere willingness to help out

How GitLab will support you

• Benefits to support your health, finances, and well-being
• All remote, asynchronous work environment
• Flexible Paid Time Off
• Team Member Resource Groups
• Equity Compensation & Employee Stock Purchase Plan
• Growth and development budget
• Parental leave
• Home office support

The base salary range for this role’s listed level is currently for residents of listed locations only. Grade level and salary ranges are determined through interviews and a review of education, experience, knowledge, skills, abilities of the applicant, equity with other team members, and alignment with market data. See more information on our benefits and equity. Sales roles are also eligible for incentive pay targeted at up to 100% of the offered base salary.

Colorado/Washington pay range

$80,600$155,500 USD

California/New York/New Jersey pay range

$80,600$172,800 USD

Country Hiring Guidelines: GitLab hires new team members in countries around the world. All of our roles are remote, however some roles may carry specific location-based eligibility requirements. Our Talent Acquisition team can help answer any questions about location after starting the recruiting process.

Administrative Business Partner I

• San Francisco, California, United States / Remote, United States
• Administration
• Regular

Description

About Pinterest:

Millions of people across the world come to Pinterest to find new ideas every day. It’s where they get inspiration, dream about new possibilities and plan for what matters most. Our mission is to help those people find their inspiration and create a life they love. In your role, you’ll be challenged to take on work that upholds this mission and pushes Pinterest forward. You’ll grow as a person and leader in your field, all the while helping Pinners make their lives better in the positive corner of the internet.

Creating a life you love also means finding a career that celebrates the unique perspectives and experiences that you bring. As you read through the expectations of the position, consider how your skills and experiences may complement the responsibilities of the role. We encourage you to think through your relevant and transferable skills from prior experiences.

Our new progressive work model is called PinFlex, a term that’s uniquely Pinterest to describe our flexible approach to living and working. Visit our PinFlex landing page to learn more.

We’re seeking an Administrative Business Partner to provide support to our Core Engineering Leaders. In this role, you’ll play a crucial part in keeping the team organized, motivated, and operating efficiently. Your responsibilities will include managing complex, global schedules, nurturing internal and external relationships, and excelling as a detail-oriented communicator. You should have a proactive approach and be capable of independently overseeing erse tasks and demands, all while handling confidential and sensitive matters with the utmost discretion.

What you’ll do:

• Calendar Management: Efficiently manage complex calendars, making independent, business-driven scheduling decisions.
• Project Management: Spearhead leader’s operational and people-related projects, leading meetings, planning, tracking progress, and fostering team’s best practices.
• Meeting and Events Management: Skillfully coordinate team meetings and on-site events, encompassing agenda creation, presentation deck drafting, action item tracking, and detailed meeting notes.
• Communications: Craft clear and impactful communications for leaders, including team emails, updates, and follow-ups and oversee alias management, org charts, and Slack channels for the team.
• Relationship Management: Build strong relationships with leader’s teams and cross-functional partners through innovative and engaging approaches.
• Travel & Expenses: Effectively coordinate leader’s travel and ensure expense reconciliation while adhering to policies and aligning with team needs. Manage the leader’s employee recognition budget and offer reward recommendations.

What we’re looking for:

• 4+ years of administrative experience, including 2+ years supporting VP and Director level executives.
• Able to commute locally to San Francisco and Palo Alto offices as required.
• Experience collaborating with Engineering leaders and possessing a foundational understanding of engineering principles.
• Outstanding organizational skills for effective multitasking in a fast-paced, deadline-driven environment.
• Proactive and self-directed, capable of taking ownership of tasks, even in ambiguous situations with minimal supervision.
• Proficient in tools such as Google Suite, Slack, Workday, Expensify, Navan, and MS Office Suite.
• A team player with the capability to see tasks through from start to finish while collaborating with all potential stakeholders.
• Demonstrated commitment to handling confidential information with the utmost integrity.

This position is not eligible for relocation assistance.

#LI-REMOTE

#LI-CK1

At Pinterest we believe the workplace should be equitable, inclusive, and inspiring for every employee. In an effort to provide greater transparency, we are sharing the base salary range for this position. The position is also eligible for equity. Final salary is based on a number of factors including location, travel, relevant prior experience, or particular skills and expertise.

Information regarding the culture at Pinterest and benefits available for this position can be found here.

US based applicants only

$68,850—$142,000 USD

Our Commitment to Diversity:

Pinterest is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best qualified people in every job. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic under federal, state, or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you require an accommodation during the job application process, please notify: for support.