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Executive Assistant

Remote USA

Full time

R8599

Join us as we work to create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all.

The Executive Assistant provides a comprehensive range of support services to ensure the overall success of the VP, their directs, and the department. The role entails managing the iniduals’ administrative, calendar, and expense needs, but will also include discrete projects and coordination activities. This person will be an important partner in the function, efficiency, and engagement of the department overall. Experience working with technical teams, and/or Agile teams, is preferred. Curiosity, creativity, and drive are all necessary traits for success in this role.This inidual will be supporting a leader in the Marketing organization.

Responsibilities include but are not limited to: 50%Logistical and Administrative Support

• Understand stakeholders’ goals and objectives in order to effectively anticipate commitments, and communicate frequently on open items owed to and by internal and external constituencies
• Coordinate meetings, including staff meetings, All Hands and Agile ceremonies
• Support department planning processes
• Create documents, spreadsheets, slideshows with an attention to detail, formatting, and content
• Scheduling, contact and calendar maintenance (Outlook) with attention to streamlining the executives’ days

30%Lead Project Execution and Team Culture

• Plan and execute department-related events, providing advice and insight on agenda and content
• Coordinate and develop programming or team-building activities to maintain and enhance team engagement and culture
• Lead discreet administrative projects throughout the year

20%Travel & Expense Management

• Expense report preparation
• Invoice and purchase order management
• Travel planning and coordination

Education, Experience, & Skills Required:

• Associates Degree preferred or commensurate experience in an Administrative role required
• 2-4 years of Administrative Assistant, Executive Assistant, Office Manager, or project coordination experience
• Strong written and verbal communications skills
• Demonstrates superior conference call/meeting management and etiquette
• Builds and maintains excellent relationships with internal and external stakeholders
• Project management skills preferred; experience with Agile methodologies a plus.
• Proficient in Microsoft suite, Google suite of tools, and WebEx (or other conference call service)
• Comfort learning and adapting to new tools and software (e.g. Slack, JIRA)
• Displays creative problem solving skills including the ability to think and act strategically, and provide sound judgment
• Provides systematic and dependable follow up, as well as a high level of organization and preparedness

Behaviors and Abilities Required:

• Ability to be an effective team member and display initiative and flexibility in an ever changing environment
• Ability to work independently as well as part of an extended, cross-functional, cross-geography team
• Demonstrate a high degree of customer service and relationship-building abilities
• Ability to act as a model athenista; tenacious, teacher, learner, and customer-oriented

About athenahealth

Here’s our vision:To create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all.

What’s unique about our locations?

From an historic, 19th century arsenal to a converted, landmark power plant, all of athenahealth’s offices were carefully chosen to represent our innovative spirit and promote the most positive and productive work environment for our teams. Our 10 offices across the United States and India plus numerous remote employees all work to modernize the healthcare experience, together. Our company culture might be our best feature. We don’t take ourselves too seriously. But our work? That’s another story. athenahealth develops and implements products and services that support US healthcare: It’s our chance to create healthier futures for ourselves, for our family and friends, for everyone.

Our vibrant and talented employees or athenistas, as we call ourselves spark the innovation and passion needed to accomplish our goal. We continue to expand our workforce with amazing people who bring erse backgrounds, experiences, and perspectives at every level, and foster an environment where every athenista feels comfortable bringing their best selves to work.

Our size makes a difference, too: We are small enough that your inidual contributions will stand out but large enough to grow your career with our resources and established business stability.

Giving back is integral to our culture. Our athenaGives platform strives to support food security, expand access to high-quality healthcare for all, and support STEM education to develop providers and technologists who will provide access to high-quality healthcare for all in the future. As part of the evolution of athenahealth’s Corporate Social Responsibility (CSR) program, we’ve selected nonprofit partners that align with our purpose and let us foster long-term partnerships for charitable giving, employee volunteerism, insight sharing, collaboration, and cross-team engagement.

What can we do for you?

Along with health and financial benefits, athenistas enjoy perks specific to each location, including commuter support, employee assistance programs, tuition assistance, employee resource groups, and collaborative workspaces some offices even welcome dogs.

In addition to our traditional benefits and perks, we sponsor events throughout the year, including book clubs, external speakers, and hackathons. And we provide athenistas with a company culture based on learning, the support of an engaged team, and an inclusive environment where all employees are valued.

We also encourage a better work-life balance for athenistas with our flexibility. While we know in-office collaboration is critical to our vision, we recognize that not all work needs to be done within an office environment, full-time. With consistent communication and digital collaboration tools, athenahealth enables employees to find a balance that feels fulfilling and productive for each inidual situation.

athenahealth is committed to a policy of equal employment opportunity that’s why we recruit and hire applicants without regard to race, color, religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law. We’re happy to provide a reasonable accommodation, for those with a disability, to complete any part of the application process.

Location: US Locations Only; 100% Remote

We are seeking part-time and full-time employees to serve as Executive Assistants supporting long-term clients throughout the United States.

About you

You have 7 years of experience as an executive assistant working in a fast-paced environment supporting multiple high-level executives. At this point in your career your #1 priority is to join a fully remote company that prioritizes flexibility in the workplace, and that promotes a culture of respect, kindness, and transparency. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!

About us

We believe that it is possible to have a rewarding career that doesn’t conflict with your personal responsibilities and life choices. Our erse team of executive assistants includes parents, military spouses, caregivers, and those with unique life situations where working remotely, part-time or full-time, and on a flexible schedule is not just a ‘nice to have’. Fostering a thriving company culture where everyone has a sense of belonging and enjoys coming to work is our # 1 priority. As a woman-owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a erse, equitable, and inclusive workplace for all. And of course, as a remote-first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment!

As a premium executive assistant company, we set the standard for remote professionals. We’ve been proudly certified as a Great Place to Work for 5 years in a row, and our accolades include being named by Fortune Magazine as one of the “50 Best Small Workplaces”, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the “Best Entrepreneurial Companies in America” and by Color Magazine as a top Inclusive Workplace. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.

For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning – visit our jobs page at https://boldly.com/jobs/

About the position

This is a rewarding long-term career opportunity to support established Fortune 500 companies, senior-level executives, and successful business owners as they make a greater impact in the world.

As a Boldly Employee, you will have the opportunity to choose the companies you support based on company values and your preferences, and to create long-term partnerships with the executives that you support as you develop new skill sets and get exposure to a variety of industries.

Your work will be 100% remote and flexible with no night or weekend work. This means that even if you choose to ramp up to a 40-hour week, there can still be an element of flexibility in the hours that you choose to work based on your personal preference.

As an executive assistant, you’ll apply your professional skills in a wide range of tasks, including:

• Maintaining appointment schedules and calendars
• Planning and scheduling meetings, conferences, and travel
• Making travel arrangements including flight and hotel bookings
• Maximizing the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf
• Managing multiple email inboxes for executives
• Managing expenses
• Providing customer/supplier support
• Other executive admin responsibilities as needed

Required Skills and Experience:

• A minimum of 7 years of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives (general admin experience as part of another role will not qualify)
• A minimum of 4 years of calendar management experience including coordinating meetings, appointments, and schedules for executives
• A minimum of 2 years of experience in executive travel coordination, including flights, lodging, and ground transportation
• A minimum of 2 years of experience managing and organizing the email inbox of senior leaders
• Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
• Ability to multitask with ease and prioritize work as needed
• Highly organized with excellent time management skills
• Ability to learn new tools quickly
• Excellent interpersonal communication
• Strong writing skills
• Ability to work independently and under the pressure of deadlines
• Solution driven!

Benefits you’ll love, for both part-time and full-time employees:

• W2 employment status
• 100% remote work
• Flexible schedule within regular business hours
• Ability to work PT (at a minimum of 25 hours a week) or FT hours
• Starting pay at $24-$28 an hour with regular pay raises throughout your tenure (starting pay is calculated based on your experience, location, and whether you’ll be working full-time)
• 401k with employer match
• Paid time off including vacation/sick leave, holidays, and parental leave
• Technology stipend
• Paid wellness events
• Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients
• Full-time employees are also eligible for medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly

Please note that the requirements in this job description are the minimum qualifications to join our team of premium executive assistants and we are unable to consider any applicant who does not have at least 7 years of experience as an executive assistant. Additionally, Boldly considers LinkedIn to be the foundation of your professional online presence and we require all candidates that wish to apply to have an up-to-date LinkedIn Profile.

At Boldly, we are committed to hiring military spouses and recognize that their unique circumstances pose significant obstacles to employment. We understand that military families often experience frequent relocations and we offer our support by reducing barriers that may hinder their employment. If you are a military spouse with erse experience, please take care to show us with your detailed resume how your experience aligns with the requirements listed above. By understanding your experience, we can better assess how your background aligns with our open position.

Location: US Locations Only

Executive Assistant

Job Details

• Experience: 4+ Years
• Job Type: Full-time
• Location: Remote

Responsibilities

• Responsibilities include effectively managing and organizing the CEO’s virtual and in-person meetings schedule, and actively engaging whenever feasible. Thoroughly document meeting notes and share it among appropriate stakeholders. Proactively follow up on action items with the accountable parties and arrange subsequent meetings as needed.
• Take charge of coordinating travel logistics for the CEO and other senior executives as required, including flight bookings, hotel accommodations, ground transportation, and necessary visa arrangements.
• Effectively management of incoming communications by carefully screening and directing Phone Calls, Emails, Slack Messages, Social Media mentions, and other forms of correspondence specifically intended for the CEO.
• Occasionally take care of erse tasks and errands on behalf of the CEO, aiming to maximize productivity and conserve time and energy.
• Provide assistance to the CEO in tasks such as Creating documents, Developing presentations, and Compiling reports. Additionally, ensure efficient management of essential internal projects by tracking their progress status.

Primary Skills

• Availability to work in Central Time Zone (USA) or at least overlapping 5 hours to Central Time (USA).
• Minimum 4 years of experience as an Executive Assistant to a C-level executive in a sizable organization.
• Possess exceptional written and verbal communication abilities in English, demonstrating the capacity to anticipate follow-up inquiries, offer recommendations, and maintain a meticulous communication style.
• Proficiency in utilizing Google Workspace, Social media platforms, Canva, Loom, Notion, Chat GPT, and Basecamp.
• Possess the capability to handle confidential information with utmost discretion and maintain confidentiality at all times. This is crucial as the role involves access to sensitive data, including financial information, the CEO’s phone, Mailbox, and Documents.
• Exhibit robust Organizational, Behavioral, and Time-management skills, showcasing the ability to effectively prioritize tasks and handle competing priorities. Adopt a proactive work approach that minimizes the need for constant follow-up from the CEO.
• Experience in the IT industry.

Good To Have

• Understanding of agency business operations.
• A personal blog showcasing writing and comprehension skills.
• Experience working with a USA-based executive.

Benefits

• Working Days: 5 days a week.
• Gratuity Benefits
• Parenthood: Paid Parental Leaves.
• Festival Holidays: Choose your own holidays.
• Remote Work: Freedom to work from your home office (or anywhere).
• Rewarding Culture: Performance bonus, anniversary gifts, home office setup allowances, etc.
• Global Company: We’re a fully remote company with a distributed team in North America, Asia, and Europe.
• Cross-culture Team: Opportunity to work with cross-culture, cross-country, and cross-function teams.
• Premium WordPress Agency: We are one of the WordPress VIP partners featured by Automattic the company behind WordPress.com and WooCommerce.
• Enterprise Clients: Opportunity to work on challenging projects with our enterprise clientele: NewsCorp, Sneaker News, Accenture, Wonderwall, etc.
• People First: Focusing on our employee empowerment and enlightenment is our key focus. Please read what our current and past employees share about their experiences at Glassdoor.
• Empower Learning: We organize skill-development workshops, stipends for continuous learning and skill development.
• Culture of Contribution: Our team regularly contributes to the WordPress community, and through our non-profit activities, we continue to contribute to society.

Administrative Coordinator

United States – Remote OK

Full-Time

General Operations

$65k – $75k

With 1.3M visitors per month, VolunteerMatch’s mission is to make it easy for good people and good causes to connect. Since 1998, more than 17M volunteers have connected with leading nonprofits through our platform. VolunteerMatch puts the power of technology to good use by enabling the social sector to unlock over $14 billion worth of volunteer time.

Our award-winning nonprofit service is the largest and most popular volunteer recruiting platform. We are in a vibrant period of growth and change and looking for an Administrative Coordinator to join our fully remote team!

The Administrative Coordinator will perform a erse set of support tasks, primarily to the COO and CEO, to ensure VolunteerMatch operates smoothly and efficiently. The Administrative Coordinator is responsible for planning and handling all the details associated with our in-person get-togethers, including our employee retreats (Homecomings), Executive Leadership Team Retreats and Board Meetings.

Working with colleagues of all levels across the organization, as well as with external partners, the Administrative Coordinator must have a collaborative communication style and be capable of navigating a mostly flat organizational structure.

The Administrative Coordinator’s responsibilities include, but are not limited to:

• Support the various needs of the COO and CEO which requires specialized attention to handle and protect information, decisions and communications that may be sensitive and/or confidential
• Schedule meetings, maintain calendars, and make travel arrangements for CEO and COO
• Plan, coordinate and manage all aspects and details associated with VolunteerMatch events for employees, the Executive Team and Board (5-7 annually) including distributing invites and information, responding to inquiries, working with vendors, negotiating contracts for services and spaces/facilities, developing event schedule and coordinating transportation for attendees
• Support organizational administrative functions, including but not limited to, calendaring, database input and reporting, vendor communication, support for internal systems and processes, and/or internal team communications and announcements
• Manage inbound and outbound mail, and other physical assets for the organization
• Support remote workforce infrastructure needs, such as inidual employee home office needs
• Support fundraising administration, including scheduling, database entry, reporting, gift recognition, etc.
• Prepare agendas and schedules for meetings
• Record and distribute minutes or other records for Board meetings
• Retrieve information as requested from records, email, minutes, and other related documents; prepares written summaries of data when requested
• Maintain the organization calendar
• Identify opportunities for cost savings, better efficiency, or other improvements; recommend and implement process changes as appropriate

Desired Skills, Mindsets and Experience:

• 3+ years of related experience required
• Proven experience managing projects independently with minimal supervision
• Proficient with Google Workspace and Microsoft Office Suite or related software
• Excellent organizational skills and attention to detail
• Excellent verbal and written communication skills
• Superior time management skills with a proven ability to meet deadlines
• Knowledge of basic administrative systems and procedures
• Proactive attitude, sense of humor, and ability to thrive in a fast-paced and entrepreneurial environment
• Strong cultural competency and proven track record working across differences of gender, race, ethnicity, and socio-economics
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations; to write reports, business correspondence, and procedure manuals; and, to effectively present information and respond to questions from groups of managers, colleagues and customers
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; and, to interpret a variety of instructions furnished in written, oral, diagram or schedule form
• Highly resourceful
• Comfortable working with humility, integrity, positivity, inclusion, respect, and relationship-building
• Deeply committed to using your powers for social good, developing social innovations that address deep societal needs

Senior Administrative Associate

Location: U.S., with a preference for D.C. or Chicago

Full-time

Allows Remote

Namati is advancing social and environmental justice by building a movement of people who know, use, and shape the law. We work with partners to train and deploy paralegals across five countries to support their communities to remedy injustices related to citizenship, health, land and environment. Together with partners, allies, and network members around the world, we strive to translate the lessons from this grassroots experience into positive, large-scale changes to laws and systems.

About the Position

Namati is searching for a mission-driven assistant to provide administrative and logistical support to key leaders at Namati. This is an exciting position at the heart of Namati’s global team, giving the Senior Administrative Associate a unique vantage point into the dynamics of a unique global justice organization. Exceptionally organized, the successful Senior Administrative Associate will juggle multiple responsibilities while proactively problem-solving and troubleshooting on many fronts.

This role is well-suited for someone who wants to build an operations or administrative career in the world of international NGOs, who enjoys being the person backstage keeping the chaos organized and making sure the show runs without a hitch. Namati deeply values the contributions of colleagues in administrative and operations roles, and hired Administrative Associates will find themselves in an authentically supportive and collaborative organization where they can make their mark and advance their skills.

Key responsibilities of this role will include:

• Calendaring, scheduling, and meeting preparation: the Associate will handle calendaring and scheduling for several senior team members at Namati. They will also help in the preparation for those meetings (e.g. sending bios of key attendees, etc.) as well as documenting follow ups.
• Travel arrangements, and travel expense reporting: Our access to justice work regularly takes us all over the globe. The Administrative Associate will ensure travel logistics are smooth and that key leaders gather and submit information needed to set up travel agendas beforehand and file expense reports afterward.
• Team-specific administrative support: Each of the team leaders the AA will support will have specific administrative needs for their team. The AA will learn these needs and provide support to the team lead so they can spend time elsewhere.
• Draft communications: the Associate will support the drafting of internal and external emails, memos, reports, and other needed communications.
• Ad-hoc research and presentation support: Capacity pending, the Admin Associate will help with small research projects, writeups, and informational presentations, including putting together slide decks and other presentation elements from time to time.

Here’s what you might have tackled last week-

• Prepared Namati’s Director of Strategic Engagement for a meeting with a funder. This includes liaising with their Executive Director’s assistant to lock in the timing and agenda, working with Namati’s Director of Partnerships to brief on the foundation’s areas of focus, ensured that all relevant Namati staff are invited to the meeting, and captured important notes and next steps for your supported leaders after the meeting.
• Worked with two leaders that you support to secure travel visas for upcoming multi-country trips with numerous overlapping components. You would have mapped out complex itineraries and ensured that each had comprehensive logistical details for every step of their trip before they departed.
• Coordinated with senior leaders to untangle the week after an essential meeting needed to be rescheduled, sorting out the cascade of reschedulings impacting several Namati staff. Your familiarity with the organization, and the needs of each department, allowed you to find new meetup times with minimal stress or back-and-forth.
• Tracked down missing receipts from one of the CFO’s previous trips to Sierra Leone and submitted the relevant expenditure forms to the finance team.

Must-Haves

• You find true joy in supporting others: You genuinely enjoy, and have experience with, providing high-quality support to senior managers and executives. You take great satisfaction from supporting your colleagues and seeing them succeed, knowing how you helped pave their way to excellence and impact.
• You’re exceptionally organized and attentive to detail: You are detail-oriented by nature and take pleasure in letting no ball drop as you deftly juggle multiple projects. As a matter of practice, you proactively check and double check your work to ensure it’s free of errors. Because this role will support multiple leaders, you’ll need to keep all the details straight and bring more organized workflows to leaders who themselves may have very different styles and strong suits.
• You’re calm and effective under pressure: In previous jobs or internships, you have excelled at a high volume of complex logistical details, switching gears, and thoughtfully prioritizing at high speeds. You thrive in fast- paced environments.
• You feel a deep sense of ownership and responsibility: You epitomize reliability, and you’ve always been recognized as the person whom others inherently trust to get the job done quickly and accurately. You’re able to keep a lot of plates spinning while meticulously tracking lots of smaller details, without feeling stressed.

We always look for incoming staff to be:

• Collaborative and service-oriented: You greet everyone you encounter with a collaborative spirit, kindness, and empathy. You are known as a team-player who brings an “all hands on deck” mindset to all projects — you’re happy to contribute however you can to advance Namati’s mission.
• Growth oriented: You’re always seeking to better yourself and your work, and you will push yourself to the peak of performance to help fulfill our mission. In service of that growth, you welcome and delight in feedback from supervisors, peers, and anyone else.

Nice-to-haves

• Familiarity with excel and comfortable with quick analysis of data
• Graphic design and good social media instincts
• Spanish writing and comprehension

Location

This role is open to candidates based in the United States (preference for candidates located in Washington, DC or Chicago).

Given the supporting nature of this role, candidates should be willing to work hours that overlap with regular work hours in Washington, DC, and Chicago regardless of time zone. Candidates must already have legal authorization to work in the US (Namati is unable to sponsor visas).

Compensation & benefits

The annual salary range for this position is $59,500 – $62,750, commensurate with experience. This was determined by comparing the responsibilities within Namati’s job and salary bands and is based on a senior associate level position at Namati. Namati offers an excellent benefits package, which includes-

• Health insurance- Namati pays 80% of the base plan premium for iniduals, and 50% for dependents
• 3 weeks’ paid vacation (increases to 4 weeks after two years of service), 12 sick days, 11 federal holidays (plus the week between Christmas and New Years), 3 personal days, 6 weeks’ parental leave
• 401(k)- Namati contributes 5% of your salary plus matches your contribution up to an additional 5%
• Access to professional development opportunities

To Apply

The application deadline is Friday, July 28, 2023.

No phone calls, please. Namati is an Equal Opportunity Employer.

About Namati

Since 2011, Namati has worked to build a movement of grassroots justice advocates worldwide. We’ve grown tremendously, from a small founding group of big-hearted change-makers to a global staff of 170+ people across 12 time zones in Asia, Africa, and the Americas. The Grassroots Justice Network, which we co-founded and convene to this day, has grown from 30 people in one room to the world’s largest community of justice advocates. Today, our membership comes from 3,300 organizations across 175 countries.

We have supported local communities to take on thousands of justice issues, directly improving the lives of over 1.5 million people since our founding. Together with communities, partners, and Network members, we’ve envisioned, and won, transformative changes like the Customary Land Rights and National Land Commission Acts of Sierra Leone, and the world’s first Legal Empowerment Fund.

Executive Assistant

Remote – United States Office of the Ceo – Executive Support Full Time

Remote

The Trevor Project is committed to the full inclusion of all qualified iniduals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, please complete the form at the link below:

Trevor Candidate Accommodation Request Form

Please only share the accommodation requested and do not share your diagnosis or medical information.

If you are hired and need a reasonable accommodation to perform the essential functions of the job, and/or to receive other benefits and privileges of employment, we will engage in the interactive process once you are hired, but you do not need to share future accommodation needs at this time.

This form is only for accommodation requests for the interview process and we will not respond through this channel to requests for application status or to third party recruiting vendors.

About Trevor

The Trevor Project is the leading suicide prevention and crisis intervention organization for LGBTQ young people. We are a non-profit that provides 24/7 life-saving support via phone, text, and chat. We also operate the world’s largest safe space social networking site for LGBTQ youth, and run innovative research, education, and advocacy programs. We’ve been saving lives every day for over 20 years.

Role: Executive Assistant

Reports to: Chief Knowledge Officer Level: T4/Inidual Contributor Location: This role will be remote in the continental US, Alaska, or Hawaii

Hours: Full-time

Salary Range: $70,000-$75,000

In the spirit of transparency and open communication, we wanted to share with you that The Trevor Project recently voluntarily recognized The Communications Workers of America (CWA) as the representative of certain employees for collective bargaining purposes. The position for which you are being considered is not part of the bargaining unit because it is confidential, managerial, or supervisory, and you may be responsible for communicating management’s decisions to bargaining unit employees.

Overview of the role

The Executive Assistant is responsible for supporting multiple executives and making sure their days run smoothly and efficiently. You will ensure their time is well spent, meetings are scheduled promptly, and correspondence and other administrative deliverables are responded to in a timely way. You will work collaboratively with all verticals at The Trevor Project, as well as with external stakeholders, and ensure that relationships, contacts, and other knowledge management items are stored and tracked appropriately.

Who You Are

• Experienced: You have demonstrated experience successfully supporting multiple senior leaders with administrative functions, including calendar management, travel, expense management, drafting and editing communications and other informational documents, and handling information with confidentiality and tact.
• Collaborator. Recognized success in creating relationships with cross-functional teams from varying levels, working closely with colleagues to brainstorm ideas, discuss pros/cons, and develop ways forward. Proven ability to listen and respond to develop mutual understanding and trust
• Communicator. Demonstrated ability to articulate thoughts and ideas clearly and effectively in written and oral forms to audiences inside and outside of the organization.
• Focused on Service Delivery and Adaptability. Demonstrates a commitment to outstanding internal and external service to our colleagues, the iniduals we serve, our donors, and those with whom we collaborate and communicate with a high degree of attention to details. Proven focus on proactive issue resolution and continuous improvement for all systems and processes. Demonstrated flexibility in the midst of change, being able to successfully juggle multiple deliverables, and adapt to new situations.
• Mission and Culture Aligned. Demonstrates awareness and support for The Trevor Project’s mission and vision: to end suicide and address mental health crises in the LGBTQ youth community, and create a world where all LGBTQ young people see a bright future for themselves.

What You’ll Do

• Own and manage multiple executives’ calendars, scheduling (and potentially rescheduling) internal and external meetings and appointments. This includes thinking proactively about competing priorities, travel times between meetings, and blocking enough time to process emails and complete tasks
• Ensure that executives’ time is being spent effectively and efficiently, by preparing them daily for deliverables, meetings, and follow-ups.
• Complete expense reports, data entry, and other administrative tasks
• Lead the preparation and editing of agendas, briefings, talking points, draft emails, presentations, memos, and other important documents
• Research and organize information for projects or initiatives
• Manage and complete special projects that support the needs of the executives’
• Book and manage travel for multiple executives and ensure they get from one place to another safely and on time
• Other relevant tasks, duties, or special projects as assigned

Why Trevor?

• A career that truly makes a difference in the lives of LGBTQ young people–every single day
• Comprehensive health insurance, including plan coverage for various gender affirmation care (and we pay 100% of your employee contribution premiums for medical, dental, vision, AND basic life insurance)
• Flexible Spending Accounts
• Employee Assistance Program to help with confidential emotional support, work life solutions, financial solutions, legal assistance, or online support
• Generous vacation and 12 paid holidays (one of our holidays is Harvey Milk Day!) plus two floating holidays, and three half-day Fridays during the summer
• Pet insurance
• Remote work from the continental US, Alaska, or Hawaii (we provide the technology, a monthly internet reimbursement, and a reimbursement to outfit your work-from-home space!)
• Professional and Learning Development Trainings/Education: including a professional subscription to LinkedIn Learning, providing access to more than 13,000 high quality on-demand courses.
• Online Subscription to Headspace, a digital mindfulness and meditation platform

$70,000 – $75,000 a year

The Trevor Project provides equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. The Trevor Project complies with all applicable laws.

Senior Administrative Assistant

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remote type

Remote

locations

Remote-United States

time type

Full time

posted on

Posted Today

job requisition id

R01114024

Job Description:

Senior Administrative Assistant

Collaborate with Innovative 3Mers Around the World

Choosing where to start and grow your career has a major impact on your professional and personal life, so it’s equally important you know that the company that you choose to work at, and its leaders, will support and guide you. With a ersity of people, global locations, technologies and products, 3M is a place where you can collaborate with other curious, creative 3Mers.

This position provides an opportunity to transition from other private, public, government or military experience to a 3M career.

The Impact You’ll Make in this Role

As a Senior Administrative Assistant, you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative and erse people around the world. Here, you will make an impact by:

• Supporting Regional Sales Leader including calendar management, scheduling, report generation/management, travel support, and general administrative assistance.
• Additional administrative support to the assigned Area Sales Team.
• Troubleshoot IT and compliance concerns and including but limited to expense and travel issues while ensuring the teams are operating within MSD USAC corporate policy.
• Process multiple tasks for onboarding, offboarding and transfer of employees.
• Coordinate meetings and submit tradeshow/convention coverage requests in alignment with compliance policies.
• Manage Outlook distribution lists and sales rosters
• Handle special project requests

Your Skills and Expertise

To set you up for success in this role from day one, 3M requires (at a minimum) the following qualifications:

• High school diploma/GED or higher (completed and verified prior to start)
• Five (5) years of administrative support experience in a private, public, government or military environment

Additional qualifications that could help you succeed even further in this role include:

• Moderate proficiency in the Microsoft Office platform
• Experience with employee data systems and CRM, e.g., WorkDay, Concur, Salesforce.com.
• Display high degree of resourcefulness, effectively work with tight deadlines
• Ability to set own goals and deadlines dependent on deliverables
• Flexible, energetic, dependable and a team player
• Excellent attention to detail
• Strong organizational skills
• Consistent and thorough communicator and planner
• Strong written and verbal communication skills
• Ability to work well with and respect all levels of the organization

Work location:

• Work Your Way Eligible (Employee choice to work remote, on site, or hybrid)
• Remote
• Travel: May include up to 5% domestic
• Relocation Assistance: May be authorized

Title: Administrative Support Team Member – Early and Periodic Screening, Diagnostic and Treatment Team

Location: US National

Moms In Motion has an opening for an EPSDT Administrative Support Team Member. This is a remote, full-time position.

The Administrative Support Team Member is responsible for supporting the ision staff and the families we serve by answering questions on calls, providing resources and information, and handling paperwork for the EPSDT department.

Skills and Qualifications include but are not limited to:

• Requires a documented combination of skills/relevant work experience.
• Person-Centered Thinking/Planning training is a plus.
• Have good interviewing techniques, be able to work independently, and communicate effectively both orally and in writing.
• Have a strong working knowledge of Microsoft Word, Excel, PowerPoint, and Google applications.
• Must be very detail-oriented and organized. Able to plan, prioritize, and manage time effectively.
• Must have a home work space with a computer and stable internet access.
• Submit to a criminal background check.
• Two references are required.
• Must be able to work normal business hours 9 am-5 pm, M-F
• Displays detailed knowledge of all waiver services (PCA, Respite, Companion/Supervision)
• Understands the roles and responsibilities of all of the entities involved in administering Virginia Medicaid Waivers

Benefits for Administrative Support Team Member:

• 11 Paid Holidays
• PTO
• Paid Training
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Short & Long Term Disability, Life Insurance, Accidental Death & dismemberment (Employer paid premium)
• 401K (retirement plan – Employer match)
• Employee Assistance Program
• Flexible Spending Accounts & Dependent Care (Team member paid pre-tax account)
• Telemed Virtual Medicine
• Supplemental Insurance Policies (Accident, Cancer, Critical Care, Hospital, Life, etc)
• Annual Technology Stipend
• Mileage Reimbursement
• Monthly Cell phone Reimbursement
• Employee Perks (discounts on car rentals, Verizon, oil changes, AAA, etc)
• Team Member Health and Wellness programs (Zumba, Yoga – monthly virtual classes)

Title: Executive Assistant – Remote or Hybrid

Location: Continental United States

This role is remote or hybrid (New York City, NY) in the continental United States

About the Roosevelt Institute

Until economic and social rules work for all Americans, they’re not working. Inspired by the legacy of Franklin and Eleanor, the Roosevelt Institute reimagines the rules to create a nation where everyone enjoys a fair share of our collective prosperity. We are a 21st-century think tank bringing together multiple generations of thinkers and leaders to help drive key economic and social debates and have local and national impact. We advance this mission through the work of our staff, fellows, and network of students and alumni.

Our Culture

At Roosevelt, we recognize that the culture of the workplace and opportunities for career growth and development are important to all. We believe that ersity of background and experience among our people make our work to reimagine the rules of our social and economic realities stronger.

Roosevelt is an equal opportunity employer and, as affirms in policy and practice to consider all applications in all job classifications, without regard to race, color, creed, national origin, sex, age, disability, sexual orientation, gender identity or expression, marital status, familial status, military status, height and weight, genetic predisposition or carrier status, arrest record, or other legally protected status. We strongly encourage people of color, people with disabilities, women, and LGBTQ candidates to apply.

Who You Are

Ideally, you’re a nonprofit professional familiar with and/or passionate about the progressive political landscape. While you’re a stickler for the details, you know how to use empathy when working with a erse group of people. People across different levels of an organization would describe you as a great partner to work with.

This is a non-management (inidual contributor) union role.

What You’ll Do

You’ll partner with the Chief Programs Officer to advance company initiatives and achievement toward strategic goals. In this role, you’ll support the day-to-day operations while looking around the corner to anticipate future needs.

• Maintain the CPO’s calendar, including time blocking, scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements
• Organize and prepare for meetings: logistics, documentation, etc.
• Prioritizes CPO time based on importance and urgency, using MOCHA, Do/Delay/Delegate/Discard and other prioritization methodologies
• Solutions-oriented, you’ll proactively identify areas of opportunity to improve
• Triage email and other forms of communication as needed via email, phone, Slack, Asana, etc.
• Keep the CPO advised of time-sensitive and priority issues, ensuring appropriate follow-up
• Create and maintain various documents including reports, spreadsheets, presentations, agendas, meeting minutes, etc.
• Prepare, reconcile, and submit expense reports via Concur

What You’ll Have

• Must have 3 plus years’ experience supporting a senior executive (this is a requirement)
• High level of emotional intelligence; maintains confidentiality
• Excellent writing, editing, and proofreading skills
• Professional verbal communication
• Bias for technology, platforms including Google Workspace, Office, Asana
• Proven prioritization and time-management methodologies
• High attention to detail, accurately translates needs into actions

Executive Assistant

remote type

Flexible (Hybrid/Remote/In-Office)

Full time

job requisition id

R0007862

Work Locations: With the exception of some select roles that have in-office requirements, A+E Networks operates on a flexible model that allows for remote, hybrid or full time in office work (in certain locales).

Office locations include New York City, Los Angeles, Chicago, and Stamford, CT.

Our list of eligible states in which employees may work remotely includes: California, Connecticut, Florida, Georgia, Illinois, Indiana, Maryland, Massachusetts, Michigan, Minnesota, Nevada, New Hampshire, New Jersey, New York, North Carolina, Oregon, South Carolina, South Dakota, Texas, West Virginia, Wisconsin, and Wyoming.

Division Story

Fourteen straight years of double digit growth. Thanks to our International Team, which specializes in taking US hits and making them global hits. We are an energetic group of die-hard travelers with a strong track record of identifying and acquiring winning programming from the English language, European and Asian markets. We currently manage 76 channels around the world with staff offices in London, Rome, Tokyo, Seoul, Munich and Singapore, and we’re fluent in at least 42 languages. Parlez-vous franais? Ni hui shuo zhongwen ma? If you answered yes (in any language) and enjoy having your passport stamped, our department might just be your next destination.

A+E Networks has an open Executive Assistant position that will support both our SVP of International Programming and our EVP of Global Content Sales. The Executive Assistant will add to the efficiency of the department and will deliver personalized support to the executives.

WHAT YOU’LL DO:

• Facilitate and manage daily schedules and schedule meetings
• Screen and route calls as necessary
• Maintain effective communication regarding calendar and changes to calendar as well as schedule reminders and planning upcoming senior meetings
• Maintain alertness to potential problems, always being proactive to avoid scheduling conflicts
• Create agendas and format information for internal and external presentations, meetings, or communications
• Create and keep current digital folders of clients/meetings/presentations/research
• Represent with high level of professionalism and decorum
• Schedule travel, create itineraries, provide overall assistance and support during travel
• Prepare expense reports using Concur database system
• Reconcile travel expenses
• Perform various department tasks using in-house database systems (Carta AP, Debut, Airtable, Concur, PPL)
• Receive and coordinate production payment milestones, and route to Accounts Payable/Legal as necessary
• Overall coordination for department needs:
• Actively creates and monitors projects + assignment deliverable(s) + dates across executives and team
• File maintenance; clerical initiative and support
• Regular and organized communication with our suppliers
• Draft routine correspondence
• Conduct industry research as requested
• Share in providing administrative coverage, etc. for others in department, as necessary.
• Actively learns the business through meeting materials, being curious, asking questions
• Utilize available tech tools to help improve efficacy, cadence + processes of meetings and asynchronous work activities

WHAT YOU’LL LEARN:

• Develop a broad understanding ision operations

YOUR STORY:

• Self-starter, who applies inidual initiative to improve current processes, anticipate needs, identify issues impeding success, and propose creative, viable solutions
• Well-developed skills in prioritizing, proactive correspondence follow-up, organization, decision making, time management, and verbal/written communication skills
• Positive attitude who takes pride in their work
• Excellent verbal and written communication skills
• Desire to be helpful and thoughtful in any way needed to support the team and organization
• You know your way around Microsoft Office (particularly Excel and PowerPoint) and are tech-savvy
• Demonstrated experience in troubleshooting and delivering during time pressured situations
• Agile able to adjust easily to change
• 4-year college education, or equivalent life and/or work experience
• 5+ years administrative experience preferably within a media and/or agency environment

Compensation

Hourly Pay Range: $33.15 – $43.38

Annual Incentive Target: 5%

The annual/hourly pay range displayed serves as a good faith estimate of the minimum and maximum base pay range for this role. Compensation for the role will be based on a number of different factors such as a candidate’s qualifications, skills, competencies, location, and experience. A+E offers a competitive total compensation package, which includes healthcare coverage, 401k matching, and a range of other benefits. Learn more at aenetworks.com/careers.

A+E Networks is proud to uphold an equal opportunity employment policy and employs personnel without regard to race, creed, color, ethnicity, national origin, religion, sex, sexual orientation, gender expression, age, physical or mental ability, veteran status, military obligations, and marital status. This policy also applies to all employees, consultants, and third-party workers.

A&E Television Networks, LLC is a joint venture of Disney-ABC Television Group and Hearst Corporation.

We are proud to be an Affirmative Action/Equal Opportunity Employer/Disabled/Veterans.

Executive Assistant

• NYC OR REMOTE
• EXECUTIVE
• FULL-TIME

Olo is looking for an enthusiastic and resourceful inidual to support our Customer leadership team. We are looking for a self-starter with excellent organizational skills, impressive follow-through, and the utmost attention to detail.

Reporting to Olo’s EVP, Customer, you will become a trusted partner to our leadership team while handling complex calendars, arranging meetings, preparing agendas, and prioritizing leadership requests. In addition to providing administrative support, you will play a key role in project management for the team.

You can work remotely from anywhere in the U.S. or at Olo’s headquarters in NYC.

What You’ll Do

• Collaborate with Customer leadership to develop innovative ideas and strategies that align with the company’s vision and goals.
• Lead brainstorming sessions to generate creative solutions and initiatives
• Support the executive team by managing day-to-day matters including, but not limited to, preparing and coordinating communications, complex calendar management, meeting logistics for internal and external appointments, travel arrangements, facilitating changes to daily events as necessary, tracking and helping drive completion of key deliverables and following up on outstanding items by acting as a liaison for direct reports.
• Serve as a liaison between executives and internal/external stakeholders, maintaining professional and effective communication channels.
• Manage time/workflow by developing an understanding of tasks, issue, and priorities; bring urgent matters to attention
• Aggregate, organize, and track content such as meeting agendas, historical documents, and spreadsheets
• Build relationships and gain trust and credibility with employees across all departments, levels, and locations
• Ensure a positive first impression and reputation of Olo
• Exercise discretion and judgment while handling confidential and proprietary matters
• Coordinate and execute logistics of meetings and other team work
• Prepare travel arrangements and submit expense reports

What We’ll Expect From You

• 5+ years experience working in a fast-paced environment – in a project management or support function for executives
• Excellent written and verbal communication skills and experience with Google Suite
• The ability to think on your feet — creatively and collaboratively — amidst ambiguity and solve problems on the fly
• A proactive nature — always thinking ahead and “seeing around corners”
• Experience working with a variety of work-styles and personalities and the ability to maintain approachability while pushing back and challenging
• Interest in and excitement about the Restaurant Tech industry

About Olo

Olo is the engine of hospitality powering the restaurant industry’s digital transformation. As a leading open SaaS platform, we enable over 600 restaurant brands to jointly reach 85 million connected guests across approximately 84,000 locations. More than two million orders per day run on Olo’s platform, allowing brands to maximize the convergence of digital and brick-and-mortar operations while raising the bar on hospitality. The result: brands do more with less and make every guest feel like a regular. With integrations to over 300 technology partners, our customers can build digital experiences with the largest and most flexible restaurant commerce ecosystem on the market. You have likely used Olo and not even known it! Learn more at olo.com.

We’re remote-friendly. Since 2015, we have been evolving our culture to continue to support a more distributed workforce and now over 75% of our team works remotely across the U.S. If you’re in the New York City area, you can choose to work remotely or from Olo’s headquarters, located in Tribeca.

We offer great benefits, such as 20 days of paid time off, 10 separate sick days, 11 holidays plus year-end closure, fully paid health, dental and vision care premiums, a 401k match, remote-office stipend, company equity, a generous parental leave plan, volunteer time off, gift matching policy, and more!

Our best estimate of the compensation range for this opportunity is $85k – 100k annually, depending on the experience you bring and your location. We look forward to discussing your salary expectations and our full total rewards offerings throughout the interview process.

We encourage you to apply!

We value ersity. At Olo, we know a erse and inclusive team makes our workplace better. Don’t meet every single qualification in the job description? Market data shows that women and people of color are less likely to apply to jobs unless they meet every single qualification. We are dedicated to building a erse, inclusive, and authentic workplace, that is free from discrimination and harassment; this allows us to make better decisions and better serve the communities we’re a part of. So if you’re excited about this role but your previous experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

All applicants receive consideration for employment. We do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, pregnancy, age, marital status, veteran status, or disability status. If you require further accommodations or have questions regarding accessibility, please contact us at [email protected].

Executive Assistant

at BlueOwl

Remote

To help keep everyone safe, we encourage all applicants to pay close attention to protect themselves during their job search. When applying for a position online you are at risk of being targeted by malicious actors looking for personal data. Please be aware we will only reach out via email using the domain BlueOwl.xyz or HiRoad.com. Anything that does not match those domains should be ignored and considered a security risk.

About Us

BlueOwl is a separate company in the State Farm family of companies and the solutions provider for HiRoad Insurance, an InsurTech brand that recognizes and rewards good choices. Operating independently with the backing of the #1 auto insurer in the country, we blend the best aspects of a tech startup and an industry leader. To see what we’ve helped build so far, check out HiRoad.com.

Our Vision

At BlueOwl, we envision a world where data driven behavior fuels better lives. We started with the reinvention of insurance and a bold mission to create a data science powered platform that actually helps people become better drivers. We aspire to be the best in the business at identifying low-risk drivers by harnessing the power of data with an innovative technology stack.

It’s a big goal, and that’s where you come in. We’re growing a world class team of data science, engineering, design, product, marketing and mobile technologists because we know that the key to success isn’t just about nailing the technologyit’s hiring the talented people who will help us make a quantifiable impact.

The Role

We are looking for an exceptional Executive Assistant to support our VP’s. This person must enjoy working in an ever changing environment. The ideal inidual will be able to exercise good judgment and anticipate the needs of our executives. In addition to being organized, the ideal candidate should take initiative, possess strong communication skills, and be a fast learner. This role reports to the Executive Support Lead.

Your day-to-day:

Provide executive support to maximize VP’s effectiveness and ensure high-velocity decision making and communication aligned with organizational priorities. This includes but is not limited to:

• Act as point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Triaging, prioritizing, and responding to incoming communications
• Manage executives’ calendars and set up meetings
• Engaging with their teams to ensure appropriate delegation
• Track daily expenses and prepare weekly, monthly or quarterly reports
• Manage receipts and invoices by working directly with the AP team.
• Travel, accommodation, itineraries, and all correspondence related to travel arrangements as needed
• Provide backup support to counterparts within the Admin Ops team

About you:

• 8+ years of C-Level Executive Assistant experience supporting Executive Level Leaders with exposure to sensitive, confidential information
• Excellent organizational skills, strong attention to detail, ability and flexibility to handle new tasks and shifting deadlines and effective multi-tasking abilities
• Excellent interpersonal skills, tact and discretion, and professional demeanor when interacting with erse audiences
• Proficiency in Google Workspace products (Calendar, Docs, Sheets, Slides, etc.)
• Ability to type 70+ WPM
• Superb written and oral communication skills

Bonus Points:

• Start up experience
• Financial services or insurance industry experience
• Tech/software company experience

Salary: $100,000 to $125,000*

• Important note: all offered salaries are based on many factors, including experience in a similar role and geographic location of the candidate.

Additional Details:

• Benefits: We provide a wide variety of health, wellness and other benefits.These include medical, dental, vision, life insurance and supplemental income plans for you and your dependents, a Headspace app subscription, monthly wellness allowance and a 401(k) Plan with a company match.
• Work from Home Equipment: Given our virtual environment in order to set you up for success at home, a one-time payment of $2K will be provided to cover the purchase of in-home office equipment and furniture at your discretion. Also, our teams work with MacBook Pros, which we will deliver to you fully provisioned prior to your first day.
• Paid Time Off: All employees accrue four weeks of PTO in their first year of employment. New parents receive twelve weeks of fully paid parental leave which may be taken within one year after the birth and/or adoption of a child. The twelve weeks is applicable to both birthing and non-birthing parent.
• Personal and Professional Development: We’re committed to investing in and helping our people grow personally and professionally. All employees receive up to $5000 each year for professional learning, continuing education and career development. All team members also receive Udemy subscriptions and access to multiple different coaching opportunities through BetterUp.
• Location: We are a remote-first company for most positions so you may work from anywhere you like in the U.S, excluding U.S. territories. Occasional travel may be required for team meetings or company gatherings. Employees based in the San Francisco Bay Area or in Providence, Rhode Island may commute to one of our local offices as desired.
• Hours: We maintain core meeting hours from 9AM – 3PM Pacific time for collaborating with team members across all time zones.

BlueOwl, LLC is an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

If you are a San Francisco resident, please read the City and County of San Francisco’s Fair Chance Ordinance notice. https://sfgov.org/olse/sites/default/files/FCO%20poster2020.pdf

This role is employed by BlueOwl, LLC. BlueOwl, LLC is a separate company in the State Farm family of companies and is the solutions provider for the HiRoad Assurance Company.

Coordinator, Strategic and Administrative Support (Remote)

• Job Category: Immigration Policy & Supp
• Requisition Number: COORD001349
• Full-Time
• WES NY Office New York, NY 10004, USA
• Department: WES Mariam Assefa Fund
• Reporting to: Senior Director of the WES Fund
• Salary: $60,000 – $65,000 USD
• Location: Remote (Candidate needs to be based in the US)

Description:

Launched in 2019, the WES Mariam Assefa Fund (the Fund) is a philanthropic initiative aimed at catalyzing economic opportunities for immigrants and refugees and enabling immigrant communities to thrive in the U.S. and Canada. The Fund provides provide grants, investments, and other support to interventions that build more inclusive economies and the advance economic integration of immigrants and refugees. In particular, the Fund is currently focused on supporting organizations and initiatives that aim to: equip immigrants and refugees with the skills and supports to succeed; advance inclusive and equitable employer practices; foster innovation and experimentation in the workforce development and immigrant integration fields; invest in immigrant leaders; and grow the ecosystem of collaborators.

The Fund is looking for a Coordinator of Administrative and Strategic Support to join the WES Mariam Assefa Fund team. The Coordinator is responsible for assisting with program coordination, general administration, and special projects for the Fund. Areas of focus include administrative and operational support for the department including annual planning and inter- and intra-departmental coordination and administrative and project support for senior staff.

The Coordinator reports to the Fund’s Senior Director but will work closely and collaboratively with all members of the Fund team in the U.S. and Canada, as well as other Social Impact and WES departments.

Duties included but not limited to:

Direct Support for Senior Director

• Manage the Senior Director’s calendars and activities, and triage inbound requests from internal and external stakeholders.
• Coordinate travel arrangements and event/conference registration and filing expenses for the Senior Director
• Design and prep for internal and external meetings, including developing backgrounders, coordinating agendas, facilitating, and identifying and ensuring follow up on action items.

Administrative and Operational Support

• Provide administrative and logistical support to team for Fund team events (internal – such as the staff retreat, external – such as workshops, newcomer fairs, virtual events) and participation in partner events and conferences, including coordinating and scheduling events, preparing materials, taking notes, managing registrations, organizing evaluation and post-event follow-up, bookings, and reimbursements
• Provide planning, administrative, and logistical support for Fund team meetings, including agenda creation, notetaking and meeting follow-up
• Support Fund staff in administrative tasks such as planning, scheduling, formatting presentations and documents and preparing reports.
• Regularly update and maintain the Fund’s calendars, including internal events, PTO, external/partner events, and relevant holidays or days of awareness
• Assist with maintaining the Fund’s Salesforce CRM and Grants Management System to ensure up-to-date information, compile key metrics for Fund reporting and dashboards, develop analytics and other needs.

Strategic Initiatives, Planning, and Alignment

• Build and manage detailed plans and project management tools to support the Fund and teammates in meeting and managing key milestones and goals.
• Manage specific work streams related to the Fund’s strategic planning in close collaboration with other Fund team colleagues and WES’ strategy team, such as defining and assessing strategic choices, conducting scenario planning exercises, and identifying and managing strategic risks.
• Manage the Fund team’s preparation for and involvement in key internal processes, such as quarterly Board meetings, and annual priority and budget-setting processes.
• Manage specific initiatives that support dynamic learning and evaluation for the Fund, as well as contribute critical learnings and insights to the field.
• Support the Senior Director in developing and executing additional strategic and collaborative projects as they arise, which could entail convening, grantmaking, facilitation, and other responsibilities.

The Ideal Candidate will:

• Be excited about WES’ mission, the Fund’s impact goals, and advancing equity, inclusion, and ersity.
• Have a high degree of comfort with rapidly changing, ambiguous contexts and an ability to help craft a clear path forward in these environments.
• Have a demonstrated commitment to empowering immigrants and refugees and elevating their voices and experiences through the Fund’s work.
• Bring both an entrepreneurial mindset to generate new approaches, spot opportunities, and initiate action.
• Have a deep-rooted intellectual curiosity and an openness to erse ideas and perspectives.
• Thrive an environment that values transparency, collaboration, and a learning orientation.
• Bring a can-do attitude and have a willingness to stretch up and down in their role as the Fund’s needs evolve.
• Build informal working relationships, quickly establish credibility in new areas of work, and mobilize people at all levels towards collaborative goals.

Requirements:

• 3+ years of related professional experience coordinating administrative activities and/or events; preference for experience in workforce development, immigration, refugee resettlement or economic development.
• Commitment to the WES mission, our impact goals, and advancing justice, equity, ersity, and inclusion.
• Ambitious career goals.
• Commitment to confidentiality and discretion in appropriately handling sensitive information is required.
• Comfort with working in ambiguous and entrepreneurial environments.
• Exceptional verbal and written communication skills.
• Strong strategic thinking, planning and analytical skills.
• Poise, confidence, and maturity in interacting with key stakeholders.
• Ability to build strong relationships and work with iniduals at all levels of the organization.
• Highly organized and detail-oriented in planning and executing tasks.
• Highly efficient in managing multiple concurrent erse tasks and projects.
• Ability to use independent judgment and work under pressure on competing responsibilities with resilience, and a high level of ownership.
• Collaborative and a team player.
• Bachelor’s degree or an acceptable equivalent combination of education and experience.

Location & Work Environment

The Fund team is a distributed, hybrid team with several colleagues working out of WES’ NYC and Toronto offices and others working virtually from other cities in the U.S. and Canada. Fund team members based near local offices typically work out of the office 1-2 days a week and spend the remainder of the week working remotely. However, schedules are flexible and local colleagues can also choose to work wholly from home. WES’ office spaces in NYC and Toronto are shared, open office environments with break-out and meeting rooms and light to moderate noise.

We are also open to remote-first or remote-only candidates located so long as they are willing to attend in-person meetings in NYC, Toronto, or other cities at least once a quarter.

EOE Statement: World Education Services provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or expression, veteran status, or genetics. In addition to federal law requirements, World Education Services complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Administrative Assistant II- REMOTE

locations: Home

time type: Full time

job requisition id: R-09648

Our work matters. We help people get the medicine they need to feel better and live well. We do not lose sight of that. It fuels our passion and drives every decision we make.

Job Posting Title

Administrative Assistant II- REMOTE

Job Description Summary

Provides administrative support to managers and work groups. Works independently and handles a wide variety of office duties and special projects.

(SUPPORT LEVEL: TLA5)

Job Description

• Answers the telephone and screens incoming calls and communications.
• Personally answers questions and communications (written and/or electronic) within scope of assigned responsibility and departmental/company guidelines.
• Forwards other more complex questions or correspondence, along with appropriate documentation, to manager or other appropriate staff member.
• Independently handles a wide variety of general office procedures and administrative duties such as setting-up and maintaining filing systems, composing and proofreading documents, collecting and compiling data, and coordinating the flow of reports, invoices, or records.
• Maintains schedules and coordinates meeting with multiple staff members.
• Uses word-processing, spreadsheet software, or graphics software to create detailed presentations or confidential documents.
• May maintain, manipulate or utilize a moderately complex computerized database and/or spreadsheet to record and compile data.
• Coordinates or independently completes special projects according to managers general instructions.
• May assist manager or other staff members with more complex and detailed projects
• Composes, prepares and signs routine, non-technical correspondence in own or supervisors name.
• Performs other general office duties as assigned.

Responsibilities

• 4+ years of administrative assistant experience.
• Ability to type an average of 40 WPM.
• Ability to multi task and meet deadlines.
• Ability to understand and follow instructions, policies and procedures.
• Demonstrated history of reliability and punctuality.
• Demonstrated proficiency with Microsoft Office Product Suite (Word, Excel, PowerPoint). Ability to quickly learn and use new software applications as needed.
• Maintain a positive attitude with excellent interpersonal skills.
• Maintain sensitive and confidential information.
• Must be flexible and adaptable to change.
• Organized with strong attention to detail.
• Strong verbal and written communication skills, both in person and on the telephone.

Work Experience

Work Experience – Required:

Administrative Support

Work Experience – Preferred:

Education

Education – Required:

GED, High School

Education – Preferred:

Bachelors

Certifications

Certifications – Required:

Certifications – Preferred:

Potential pay for this position ranges from $20.36 – $30.53 based on experience and skills. Pay range may vary by 8% depending on applicant location.

To review our Benefits, Incentives and Additional Compensation, visit our Benefits Page and click on the “Benefits at a glance” button for more detail.

Prime Therapeutics LLC is an Equal Opportunity Employer. We encourage erse candidates to apply and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, genetic information, marital status, family status, national origin, age, disability, veteran status, or any other legally protected class under federal, state, or local law.

Executive Assistant

Remote, United States

About Checkr

Checkr’s mission is to build a fairer future by designing technology to create opportunities for all. We believe all candidates, regardless of who they are, should have a fair chance to work. Established in 2014 and valued at $5B, Checkr is using technology to bring hiring to the next level.

Our People Trust Platform uses machine learning to help thousands of companies modernize their background check process and make hiring safer, more efficient, and more inclusive. Some of our customers include Uber, Instacart, Doordash, Netflix, Compass Group, and Adecco.

A career with Checkr is an opportunity to work with some of the best and brightest minds, disrupt an industry for a better future, and give otherwise overlooked candidates access to employment. Checkr has been recognized in Forbes Best Startup Employers and is a top Y Combinator company by valuation.

About the role

We are looking for an Executive Assistant to join our EA team supporting our Chief Product Officer. We are looking for someone who is creative and enjoys working within a fast-growing, rapidly changing environment that is mission-driven and community oriented.

The ideal inidual will be both strategic and tactical, a right-hand partner for their executive, have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

We are looking for an EA that knows how to e in and roll up their sleeves to get things done and be two steps ahead of their executive.

What you’ll do

• Lead and manage CPO’s calendar, makes CPO travel arrangements, approve Workday requests for PTO and other time off requests for CPO’s directs
• Provide calendar support for VP of Product
• Track and help drive the completion of key deliverables and goals
• Note-taking and project management
• Manage communications, presentations, and other documentation
• Organize events including Kickoffs, Offsites, and more
• Process expense reports, monitor meeting and event costs, and assist with procurement processing for Product Org expenses
• Manage department corporate card

What you bring

• 6+ years of direct executive assistant experience or other relevant experience
• Previous experience supporting a C-level executive
• Previous experience at a tech company/startup preferred
• Previous experience working with Product or Technology organizations
• Strong organizational skills, reflecting the ability to prioritize multiple tasks seamlessly with attention to detail
• Superior understanding and experience using Gmail, Google Docs, Sheets, and Slides
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, and external partners
• Proven effective written and verbal communication skills – able to simplify complex topics in a friendly and approachable manner

What you get

• Learning and development allowance
• Competitive compensation and opportunity for advancement
• 100% medical, dental, and vision coverage
• Up to $25K reimbursement for fertility, adoption, and parental planning services
• Flexible PTO policy
• Monthly wellness stipend, home office stipend
• Remote or hybrid work flexibility

One of Checkr’s core values is Transparency. To live by that value, we’ve made the decision to disclose salary ranges in all of our job postings. We use geographic cost of labor as an input to develop ranges for our roles and as such, each location where we hire may have a different range.

If this role is remote, we have listed the top to the bottom of the possible range, but we will specify the target range for an exact location when you are selected for a recruiting discussion. The salary range for this role is $88,400-$184,000.

Title: Executive Assistant

Location: US National

FULL TIME/ REMOTE

Interwell Health is a kidney care management company that partners with physicians on its mission to reimagine healthcarewith the expertise, scale, compassion, and vision to set the standard for the industry and help patients live their best lives. We are on a mission to help people and we know the work we do changes their lives. If there is a better way, we will create it. So, if our mission speaks to you, join us!

The ideal candidate will enjoy working in a fast paced environment and have the ability to streamline hectic days. You are incredibly organized, a true team-player, and able to build strong relationships. You take it personally to make things happen and you’re not afraid to be yourself while uplifting those around you!

What You’ll Do

• Manage and maintain a complex calendar to ensure accurate scheduling and time management to promote productivity for executives
• Plan travel itineraries and monitor travel to trouble-shoot changes in flights, meeting schedules, ground transportation
• Complete, submit, and track expense reports; reconcile credit card charges for the executives
• Coordinate internal meetings including ordering food, booking restaurants, and handling document needs
• Maintain complete confidentiality on all sensitive matters and data/files with tact and professionalism
• Provide support to Executive Team in planning and coordinating special projects
• Participate with the People Team in the planning and organization of various virtual and physical team member events, including team off-sites, team member mixers, volunteer opportunities, and general connectivity events as needed

What You Need

• 3-5 years as an Executive Assistant or relevant experience in an administrative capacity
• Excellent verbal, interpersonal, and written communication skills
• Exceptional organizational skills and attention to detail
• Experience with and the ability to work well under tight deadlines and respond to rapidly changing demands

Benefits

• Competitive salary and vacation
• Generous health, dental, vision and parental leave policies
• Contributions for 401k retirement savings plans
• Commitment to building and maintaining an inclusive team

Our mission is to reinvent healthcare to help patients live their best lives, and we proudly live our mission-driven values:

– We care deeply about the people we serve.

– We are better when we work together.

– Humility is a source of our strength.

– We bring joy to our work.

Centralized Collections Office Specialist

Location: Remote

Category: Medical Office Professionals

Telecommute (U.S.) Position

Full-Time

Job Id: 25017

Why Us:

With a mantra of Empowering Human Potential, Hanger, Inc. is the world’s premier provider of orthotic and prosthetic (O&P) services and products, offering the most advanced O&P solutions, clinically differentiated programs and unsurpassed customer service. Hanger’s Patient Care segment is the largest owner and operator of O&P patient care clinics nationwide. Through its Products & Services segment, Hanger distributes branded and private label O&P devices, products and components, and provides rehabilitative solutions to the broader market. With 160 years of clinical excellence and innovation, Hanger’s vision is to lead the orthotic and prosthetic markets by providing superior patient care, outcomes, services and value. Collectively, Hanger employees touch thousands of lives each day, helping people achieve new levels of mobility and freedom.

Could This Be For You:

The Centralized Collections Office (CCO) Specialist – Remote ensures medical collections for services provided is accurate, timely and fully documented, from a Centralized Collections Office. Provide efficient cash collection through excellent reimbursement practices while ensuring compliance with relevant laws, regulations and established Hanger policies and compliance programs. Provide strict adherence to adjustment, refund and write-off policies/procedures as outlined in Hanger Clinics Standard Operating Procedures.

Your Impact:

• Maintains database by entering, updating, and retrieving data, as well as formatting and generating reports.
• Resolves outstanding invoice problems from past due accounts. Responds to inquiries from customers or external collection resources.
• May place calls or send messages to those with unresolved issues.
• Review and monitor assigned encounters and all applicable collection reports
• Reviewing open encounters for collection efforts
• Managing collection calls and/or on-line resources in a professional manner while keeping and improving customer relations
• Resolves billing problems and rescues accounts receivable delinquency, applying good customer service in a timely manner
• Collect customer payments in accordance with payment due dates
• Identify issues attributing to account delinquency and discuss them with management
• Provide timely follow-up
• Mail correspondence to customers to encourage payment of delinquent accounts
• Effective communication with Patient Care Clinics related to collection efforts

Minimum Qualifications:

• 2 years office administrative and medical collections experience.
• High school education or equivalent.
• Must have, or be eligible to obtain, a valid driver’s license and driving record within the standards outlined within Hanger’s Motor Vehicle Safety Policy and Procedures.
• Associate degree preferred.
• Experience in a medical office preferred.
• Experience with EMR systems (NextGen and/or OnBase) preferred.
• Ability to key 40 words per minute with accuracy preferred.

Additional Success Factors:

• Strong interpersonal, oral (including telephone) and written communication skills, including the ability to follow written and verbal directions. While performing this client facing position, working with a erse population in multicultural settings, there will be large amounts of communication (oral and written) including but not limited to clinicians, patients, physicians, physician’s office representatives, other staff members (field associates, managers, directors) and/or business representatives.
• Ability to work with physically challenged iniduals.
• Resourceful and flexible team player who excels at building trusting relationships with patients, referral sources and colleagues.
• Working knowledge of state, federal, regional collection and reimbursement laws, HIPAA and other medical insurance regulations and terminology (CPT, ICD-10, HCPCS, modifiers, coding and documentation guidelines) for private payer, state and federal plans including coding, billing and reimbursement protocols.
• Proficient computer skills including Windows based office technologies (ex. Word, Excel, PowerPoint), e-mail and automated billing systems.
• Ability to use all necessary office equipment, facsimile machines, calculator, postage machine, copiers, etc.
• Excellent organizational skills and the ability to manage multiple tasks (ex. multitasking) with a high degree of detail orientation while working in a fast paced environment.
• Proficiency with basic math and accounting skills.
• Act with integrity in all ways and at all times, remaining honest, transparent, and respectful in all relationships.
• Keep the patient at the center of everything that you do, building lifelong trust.
• Foster open collaboration and constructive dialogue with everyone around you.
• Continuously innovate new solutions, influencing and responding to change.
• Focus on superior outcomes, and calibrate work processes for outstanding results.

Our Investment In You:

Employees working at least 20 hours per week are eligible for the following benefits:

• Competitive Pay
• Health Insurance
• Dental Insurance
• Vision Insurance
• 8 Paid Holidays per Year
• Paid Vacation Time Off
• Paid Sick Time Off
• 8 hours of paid time to volunteer in your community
• Floating Holiday
• Life Insurance
• Medical Flex Spend Account
• Dependent Care Flex Spend Account
• Free employee assistance program
• 401(k)
• Full-time employees are also eligible for short-term and long-term disability insurance

#LI-CB1

#LI-Remote

Pay range of $16.00 to $23.00 + annual bonus: up to 5% of base pay depending on bonus criteria. This pay range is posted to comply with wage transparency laws. Hanger salary ranges vary based on skill, ability, knowledge, geographic location and other variables.

Administrative Assistant – Processor – US Remote

• Texas Remote Work
• Minnesota Remote Work
• Indiana Remote Work
• Missouri Remote Work
• Kansas Remote Work
• Nebraska Remote Work
• Ohio Remote Work
• Wisconsin Remote Work
• Michigan Remote Work
• Schaumburg, IL
• Illinois Remote Work
• Full time
• R37276

Company Overview

At Motorola Solutions, we believe that everything starts with safety. It’s the constant that empowers people to confidently move forward. It can fill a flight or sell out a stadium. It can care for a patient or graduate a class.

As a global leader in public safety and enterprise security, we create and connect the technologies that help to keep people safe where they live, learn, work and play. Our integrated technology ecosystem unifies critical communications, video security and access control, and command center software, enabling collaboration in more powerful ways.

At Motorola Solutions, we’re ushering in a new era in public safety and security. Bring your passion, potential and talents to a career that matters.

Department Overview

MVTrac/MVConnect, a Motorola Solutions Company, is the leading provider of on-demand data solutions for auto finance, government and law enforcement organizations. Utilizing a national network of digital recognition technology devices, MVTRAC aggregates and stores real-time intelligent data in a centralized, secure database, of which is subjected to the most stringent privacy and compliance standards available today. Our technology is nothing without the people behind it.

Job Description

We are a leader in the Repossession industry. We are seeking a detail oriented, driven Administrative Processor to join our team. This position involves administrating over acceptance of assignments from client/lenders, along with processing the assignments, processing the completion of services, and release of lender asset, upon execution of service. The position will involve processing client/agent requests while you to manage a high call volume.

• High multi-tasking environment
• Work within multiple systems
• Utilize client/lender databases, if applies, to execute specific lender requirements.
• Work in upwards of 15 different tabs between multiple screens
• Excellent customer service skills
• Ability to work independently as well as within a team
• Excellent communication skills
• Process release of vehicles, and track auction pick ups
• Follow through and ownership of work to completion required.
• Previous collection, repossession or automotive industry experience preferred
• Microsoft Office and Google Suite product experience
• 40 wpm minimum

This position is a remote position and candidates can be located anywhere in the US.

Basic Requirements

• High School Diploma or equivalent
• Minimum 2 years of customer service experience
• Legal authorization to work in the U.S. indefinitely is required. Employer work permit sponsorship is not available for this position.

Travel Requirements

None

Relocation Provided

None

Position Type

Experienced

Referral Payment Plan

Yes

Our U.S. Benefits include:

• Incentive Bonus Plans
• Medical, Dental, Vision benefits
• 401K with Company Match
• 9 Paid Holidays
• Generous Paid Time Off Packages
• Employee Stock Purchase Plan
• Paid Parental & Family Leave
• and more!

EEO Statement

Motorola Solutions is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran’s status, or, any other protected characteristic

Title: Senior Data Entry Specialist – Fully Remote

Location: United States

Description

From Intake to Outcomes, CareMetx is dedicated to supporting the patient journey by providing hub services, innovative technology, and decision-making data to pharmaceutical, biotechnology, and medical device innovators. CareMetx is a growing organization that has developed an industry leading patient access platform coupled with our service center team. The blend of technology and services is core to our offering for pharmaceutical manufacturers.

Job Title: Sr. Data Entry Specialist

POSITION SUMMARY:

Under the general supervision of the Supervisor and Manager, the SR Data Entry Specialist assists with leading the data entry team in day-to-day operations. While this role continues to provide exemplary service to multiple clients including product manufacturers, physician, patients, and internal customers; The SR Data Entry Specialist is an expert in the data entry role, who leads by example and helps to support the data entry team. This role contributes to the profitability of CareMetx by ensuring personal productivity and efficient use of material resources.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Maintains effective systems to support the timely release of accurate information to erse clients.
• Responsible for the intake of all program specific correspondence including mail and faxed documents.
• Logs information into appropriate database and triages all program specific mail to the appropriate reimbursement case advocate, reimbursement specialist and/or management team.
• Responsible for payer research and territory assignment management.
• Distributes reports daily disseminating information to appropriate distribution vendors reimbursement case advocate, reimbursement specialist and/or management team.
• Maintains and promotes a positive and professional working relationship with associates and management.
• Complies with all appropriate program policies and procedures.
• Works on problems of moderate scope where analysis of data requires a review of a variety of factors. Exercise judgment within defined standard operating procedures to determine appropriate action.
• Typically receives little instruction on day-to-day work, general instructions on new assignments.
• Perform related duties as assigned.
• Works as a subject matter expert for the data entry team, identifying and reporting trends that could impact the data entry team.
• Assists with onboarding and training team members who process in the fax queue, including shadowing, reverse shadowing, and quality checks.
• Assists with generating team reporting and team scheduling as assigned.

Qualifications

EXPERIENCE AND EDUCATIONAL REQUIREMENTS:

1. Previous 3+ years of professional work experience in a customer service or healthcare environment.
2. 1+ year of experience working as a data entry specialist

MINIUMUM SKILLS, KNOWLEDGE AND ABILITY REQUIREMENTS:

1. Ability to communicate effectively both orally and in writing.
2. Strong computer application skills.
3. Strong interpersonal skills, team player.
4. Strong organizational and time management skills.
5. Strong attention to detail.
6. Adaptable and flexible to new situations.

Physical Requirements:

• Ability to remain seated in a stationary position for prolonged periods.
• No heavy lifting is expected, though occasional exertion of about 20 lbs. of force (e.g., picking up and computer / laptops) may be required.
• Good manual dexterity required to use common office equipment (e.g., computers, laptop, and mobile devices)
• Overnight business travel required.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Schedule

• Must be flexible on schedule and hours
• Overtime may be required from time to time

CareMetx considers equivalent combinations of experience and education for most jobs. All candidates who believe they possess equivalent experience and education are encouraged to apply.

At CareMetx we work hard, we believe in what we do, and we want to be a company that does right by our employees. Our niche industry is an integral player in getting specialty products and devices to the patients who need them by managing reimbursements for those products, identifying alternative funding when insurers do not pay, and providing clinical services.

CareMetx is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against based on race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.

Requirements

Ability to communicate effectively both orally and in writing.

Strong computer application skills.

Strong interpersonal skills, team player.

Strong organizational and time management skills.

Strong attention to detail.

Adaptable and flexible to new situations.

Previous 3+ years of professional work experience in a customer service or healthcare environment.

1+ year of experience working as a data entry specialist

Administrative Assistant to Client (Remote) #5381

Fairfax, VA

Posting Location

US-Remote Employee Location

Position Type

Part-time

Alternate Posting Locations

US-Remote Employee Location

Posting Description

Company Overview

GovCIO is a team of transformers–people who are passionate about transforming government I.T. We believe in making a difference by developing digital strategies and delivering the technology-related innovation that improves governmental operations each day.

But we can’t do it alone. We welcome and nurture an inclusive and ersified work culture. Because different backgrounds, experiences, abilities, and perspectives make us better decision-makers, problem solvers, and creators. We’re changing the face of I.T. – from our erse staff to the end-products we develop. And we’re excited to expand our team. Are you ready to be a transformer?

Responsibilities

GovCIO is looking for an Administrative Assistant to join our team. The role is to help support the Veterans Experience Technical Platform Services (VETPS) Program with the Department of Veteran Affairs Senior Executives. Applicant will perform his/her duties within an Information Technology organization for the VETPS PM/COR in the Department of Veterans Affairs.

Applicant shall:

• Provide senior executive support ranging from scheduling, coordination, task management, and reporting.
• Provide travel scheduling, preparation, and coordination support, including scheduling/deconflicting all travel required by the executive staff through coordination with the hosting organization.
• Generate, staff, control, distribute, and maintain various documents, data, processes and artifacts in accordance with VA directives.
• Track all information reported to internal and external organizations.
• Provide data and records management support for all executive reports and responses.

Qualifications

• Bachelor’s degree with 5 years experience (8 years additional relevant experience may be substituted for education)

Required Skills and Experience:

• Applicant should have at least 5 years of experience in communications, planning and leadership support, preferably within the Federal work space.
• Candidate must possess strong communication (oral/written) skills, and strong organization skills.
• Advanced skills with Microsoft Office, Acrobat Professional, MS SharePoint and Visio.
• Ability to write clear and concise correspondence.
• Ability to think out of the box while communicating or dealing with a variety of situations.
• Clear understanding of the activities, roles, and responsibilities involved in Federal consulting engagements.

Preferred Skills and Experience:

• VA Experience
• Knowledge of VA Travel and CONCUR process
• Experience supporting senior leadership
• Proactive
• Detail oriented
• Ability to track efforts to completion
• Coachable
• Organized
• Team player
• Confident
• Ability to handle a high paced environment

Equal Opportunity Employer

GovCIO is a team of transformers — people who are passionate about transforming government I.T. Every day, we make a positive impact by delivering innovative IT services and solutions that improve how government agencies operate and serve our citizens.

But we can’t do it alone. We need great people to help us do great things – for our customers, our culture, and our ability to attract other great people. We are changing the face of government IT and building a workforce that fuels this missoin. Are you ready to be transformer?

GovCIO is a team of professionals who want to make a difference. And that can only happen with a erse, happy, and cared-for team. So, we prioritize your well-being, equity for all and look for ways to make work a better place for each of us every day.

We are an Equal Opportunity Employer.

All qualified applicants receive consideration for employment without regard to race, ethnicity, religious affiliation, gender, gender identity or expression, sexual orientation, national origin, or disability status. EOE AA M/ F/Vet/Disabled

Compensation Range (In compliance with Colorado’s Equal Pay for Equal Work Act for remote or positions located in CO)

$65,000

Executive Assistant, Customer Success

At Landit

Greater New York / New Jersey or Remote

What We Do:

Landit is the leader in personalized career pathing to increase the success of women and erse groups in the workplace. Our platform one-size-fits-one solution enabling companies to attract, develop, and retain their talent.

We redefine the employee experience by providing each person with a personalized playbook that provides the tools, resources, know-how, and human connections they need to advance and navigate their career.

Landit is proud to partner with sector-leading organizations including Pfizer, ADP, Ford Foundation, Metlife, SAP, USTA, and Workday and we have members in over 70 countries.

We’ve been featured in exciting places such as WSJ, Fortune, Forbes, Inc., Good Morning America, Vanity Fair, and named one of the Top 10 Innovations that Made Women’s Lives Better by Fast Company.

We have raised over $20 million from blue-chip firms including NEA, Cue Ball, xFund, and Female Founders Fund.

Why We Do It

Knowing where you’re going is an amazing feeling, but sometimes the next step isn’t so clear. We are an entirely new approach to career fulfillment for everyone who’s stuck, looking to make moves, or simply wanting to do and achieve more.

We are the solution to that all-important question: Where Do I Start?

Our goal is to unlock the potential of everyone in the workplace so they can achieve success on their own terms. When you have what you need when you need it… That’s How You Land It!

Why You?

You are entrepreneurial and mission motivated. You love working closely with others and bringing positive energy to the workplace. You are flexible and able to take on a variety of tasks, handling multiple projects at the same time.

You’re curious and intuitive — a creative and unconventional thinker, yet also highly analytical and logical. You’re a fantastic (and prolific) writer and pride yourself on thoughtful, eloquent communication. You know the right questions to ask, as well as when to listen and learn. You have the polish and presence to regularly interact with seasoned executives, founders, and entrepreneurs.

How You Will Change the World in this Role

We are a lean, fast-paced, and entrepreneurial team. You will have the chance to expand the role, further develop customer-facing, marketing, and partner skills, explore different critical roles in the company to potentially progress into, and join a fast-growing company.

Execute Key Initiatives—Report directly to the VP Customer Strategy, supporting daily tasks such as interaction with key customers, collaboration with strategic partners, and supporting company branding

Communicate Within and Outside the Company—Represent the VP Customer Strategy in both internal and external communication; help coordinate calendar and events with customers as well as between the VP and other members of the Customer Success team and groups across Landit.

Take on Various Projects—Be responsible for special projects across Customer Success.

Support the VP Customer Strategy—Provide general administrative support, including note-taking, calendar management, presentations, research, relationship management, meetings or conferences prep/attendance.

Responsibilities:

• General administrative support for the VP, including note-taking, presentations, research, relationship management, calendar management, meetings or conferences prep/attendance
• Managing Customer Success team’s weekly meeting materials/structure/special content and monthly / quarterly updates for updates and materials
• Management of customer readiness tracker with view of customer status 8-weeks out
• Support in the creation of customer presentations and documentation for internal and external distribution
• Deepen partnership relationships with existing partners by sharing your ideas, and through responsiveness to customers
• Support strategic clients and VP-customer/sales related initiatives and efforts
• Support organizational improvements, including transparency, employee reporting, hierarchy relationships, and information sharing and SVP related messaging between teams
• Leadership and ownership of special projects

Why We’ll Love You

• Bachelor’s degree or bachelor of sciences degree
• 2+ years of work experience in a fast paced environment such as a startup company, consulting firm, or any other large corporate firm
• Strong research skills and ability to self-manage and develop projects from scratch.
• Impeccable written and verbal communication skills.
• An appreciation for working with a close-knit team in a startup environment.
• Detailed oriented and analytical.
• Demonstrated ability to prioritize requests while troubleshooting conflicts
• Ability to make good decisions an formulate recommendations to ensure smooth customer engagements
• Diplomacy, tact, and poise under pressure when working through issues.
• Motivated self-starter with “can-do” attitude, strong work ethic and attention to detail.
• Thrives in a multi-tasking environment, ensures quality deliverables and can adjust priorities on-the-fly.
• You’re driven: You want to work diligently to improve and advance the mission of Landit.

Why You’ll Love Us

• Health Benefits – We believe in investing in our team member’s well-being. That’s why we’ve partnered with the best to provide comprehensive health benefits including medical, dental, and vision coverage (and a few extras too). Our premium benefits keep you thriving while you’re doing important work.
• Investing In Your Future – Landit provides equity and a 401(k) retirement program as an investment in your long-term success.
• Change and Impact the World – Our platform touches and transforms careers and lives daily around the world. Every quarter, each teammate has dedicated days reserved to pursue their philanthropic and community passions.
• Ultimate Flexibility – Work remotely whether that’s at home in the city, the suburbs, or on the beach
• A Compassionate and Joyful Culture – We work hard, celebrate the daily wins, and appreciate the little things. A sense of humor and good food are core to our culture. We love sending treats and surprise care packages to our team members!
• Personal Growth – We are committed to your success. Come learn, stretch, and grow without limitation.

Senior Administrative Coordinator

locations

US Remote

United States

time type

Full time

job requisition id

R0006438

Senior Administrative Coordinator

What will you be doing:

The Senior Administrative Coordinator performs full clerical, administrative, and general office duties of a responsible and confidential nature. The role prepares correspondence, develops presentations and spreadsheets, writes memos, and maintains files including those with highly confidential information. This inidual will spend a significant amount of time scheduling and coordinating multi internal and external meetings. The inidual will also coordinate travel, submit expense reports, and serve as the department Teams administrator for customer success leadership team.

In addition to the administrative tasks, this role requires a high level of tact and integrity. Work is performed under minimum supervision and requires the incumbent to exercise independence and discretion. Typically requires extensive experience as an executive assistant, meeting and customer facing, office manager or related job to understand functions and precedents.

• Administrative Support
• Travel/Calendar Coordination
• Project Management

What we’re looking for:

Required Qualifications

Work Experience:

Applicable Experience

Skills & Experience:

Administrative Support, Office Operations, Project Management, Schedule Meetings

Education:

High School Diploma or GED (Required)

Preferred Qualifications

Relevant Experience to include:

• Support of Vice President or similar executive level
• Experience leading projects and/or cross functional teams
• 100% Remote role with <10% Travel

Education:

Associate’s or technical degree

#LI-WJ1

#LI-Remote

Premier’s compensation philosophy is to ensure that compensation is reasonable, equitable, and competitive in order to attract and retain talented and highly skilled employees. Premier’s internal salary range for this role is $43,000 – $79,000. Final salary is dependent upon several market factors including, but not limited to, departmental budgets, internal equity, education, unique skills/experience, and geographic location. Premier utilizes a wide-range salary structure to allow base salary flexibility within our ranges.

Employees also receive access to the following benefits:

· Health, dental, vision, life and disability insurance

· 401k retirement program

· Paid time off

· Participation in Premier’s employee incentive plans

· Tuition reimbursement and professional development opportunities

Premier at a glance:

• Ranked #1 on Charlotte’s Healthiest Employers list for 2019, 2020 and 2022, and 49th Healthiest Employer in America (2022)
• Named one of the World’s Most Ethical Companies® by Ethisphere® Institute for the 13th year in a row
• The only company to be recognized by KLAS twice for Overall Healthcare Management Consulting

Employees receive:

• Perks and discounts
• Access to on-site and online exercise classes
• Paid time off to volunteer in their communities

Premier is looking for smart, agile iniduals like you to help us transform the healthcare industry. Here you will find critical thinkers who have the freedom to make an impact. Colleagues who share your thirst to learn more and do things better. Teammates committed to improving the health of a nation. See why incredible challenges require incredible people.

Qualified applicants will receive consideration for employment without regard to unlawful discrimination because of their age, race, color, religion, national origin, ancestry, citizenship status, gender, sexual orientation, gender identity, gender expression, marital status, familial status, pregnancy status, genetic information, status as a victim of domestic violence, covered military or protected veteran status, disability, or any other applicable federal, state or local protected class, trait or status or that of persons with whom an applicant associates. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. In addition, as a federal contractor, Premier complies with government regulations, including affirmative action responsibilities, where they apply.

Premier also provides reasonable accommodations to qualified iniduals with a disability or those who have a sincerely held religious belief. If you need assistance in the application process, please reply to: or contact Premier Recruiting at 704.816.5200.

Title: Executive Assistant to Chief Operating Office and Chief Commercial Officer

Location: US National

FULL TIME EMPLOYEE – EXEMPT/ REMOTE

Curology is creating the next generation of skincare through customized treatment plans and formulas with powerful prescription ingredients for acne and anti-aging. We believe great skin shouldn’t be a luxury, but a fact of life.

We are looking for an experienced Executive Assitant who will be a trusted partner for our COO (Chief Operating Officer) and CCO (Chief Commercial Officer) along with other key leadership team members.

The ideal candidate will have experience working in a highly fast-paced environment and is capable of making decisions with minimal guidance. By nature, this person is a proactive problem solver with excellent communication skills, is well-organized, and has meticulous attention to detail.

In this role, you will:

• Provide proactive administrative support to the COO and CCO
• Effectively act as a gatekeeper and general deputy of time, fielding internal and external scheduling requests and providing recommendations that are aligned with executives’ priorities
• Complex calendar and schedule management
• Coordinate meetings, events, activities and travel for the executives including all hands meetings, team outings, happy hours, meetups and conferences
• Identify areas of opportunity and influence and implement continuous improvements
• Approach challenges with a positive and solutions-oriented perspective
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Manage and prepare for calls, team meetings, and external meetings
• Review and process expense reports via Expensify
• Assist in preparation with both internal and external meeting materials and presentations
• Partner with executives to help with onboarding key leaders to the Operations and Commercial teams
• Lead one-off projects as they arise
• Help build and maintain team handbooks, guides and documentation
• Cover for other admin team members where needed

You will be successful if you have:

• Passion for what we do!
• Positive attitude and a sense of humor
• Commitment to the executive support profession
• Exceptional judgment, poise, and communication skills
• Thrives on taking care of projects and tasks and being of service to others
• Hunger to learn, roll up your sleeves, do more at every turn and grow quickly
• Ability to maintain confidentiality
• Prioritizes multiple demands and completes a high volume of emails, tasks, and projects with minimal guidance
• Experience working with executives in a fast-paced environment
• Proficient with Google Suite, Notion, Expensify
• Bachelor’s degree required
• 5+ years of recent, full-time executive support experience, reporting to one or more executives

You will love working at Curology because:

The base salary for this position will be between $85,000 to $115,000 depending on your experience, skillset, and geographic location.

• Competitive salary and equity packages
• Comprehensive benefits: medical, dental, and vision insurance for employees; flexible spending account; 401k; mental health & wellness programs
• $75 WFH stipend (remote employees)
• Home office setup stipend (remote employees)
• Minimum Time Off policy (unlimited PTO, with at least 3 weeks off) for exempt employees
• 11 company observed holidays
• Additional holidays: Curology days off (1 per quarter), 1 annual floating holiday (employee’s choice), and Gratitude Week (employees take the full week of Thanksgiving off; business critical teams observe different days)
• Paid parental leave
• Employee donation matching program
• Company-sponsored events
• Free subscription to Curology or Agency

Administrative Associate

Remote position

TechEquity Collaborative is a 6-year-old nonprofit based in the San Francisco Bay Area. TechEquity Collaborative envisions a world where the tech industry’s growth creates economic prosperity for everyone and where tech sector employees and companies are engaged and active participants in making our economy more equitable.

Our mission is to bring tech workers, activists, community members, and advocates together to build a better tech-driven economy. We investigate and address inequities within the tech sector and those resulting from tech products and business models. Learn more about our work at techequitycollaborative.org

The Administrative Associate will coordinate operations across multiple work areas. This role will be a mixture of administrative tasks, project coordination, and the opportunity to work on special projects. Reporting to the Senior Director of Administration and Finance, the Administrative Associate will play a key role in helping TechEquity continue to grow and widen our impact. The Administrative Associate will work on a variety of organizational initiatives and will have the opportunity to develop skill sets for future career growth ranging from fundraising support, advocacy and events to human resources, finance, and non-profit administration.

Who we’re looking for

This role is ideal for someone with the following traits:

• 1-3 years of experience in administrative coordination via experience in office administration, customer service, human resources, and/or accounting roles. Or those making a career transition with relevant transferable skills.
• Interest in learning about community organizing, advocacy, public policy, and/or nonprofit operations.
• High level of comfort learning new skills and tackling challenges.
• Ability to work fully remotely and travel to the San Francisco Bay Area 2-5 times per year for in-person team meetings.

Specific responsibilities for this role include:

• Aiding in administrative components of office operations and finance such as coordinating team activities, processing bill payments, record filing, metric tracking, and human resources.
• Managing grant operations including keeping reporting calendar, filing, updating prospect tracker, and submitting reports and proposals.
• Performing prospecting and research for grant opportunities.
• Providing executive admin support for Senior Leadership Team: scheduling meetings, supporting travel arrangements, handling reimbursements, etc.
• Handling meeting operations: organizing in-person team meetings and logistics.
• Managing filing systems and file infrastructure.
• Working with the digital events team, and in coordination with other departments, to ensure event logistics run smoothly.
• Effectively using tech stack features for arranging group calls and meetings and providing assistance for meetings as needed.
• Supporting the Senior Director of Admin & Finance in coordinating with the outsourced accounting team, financial transactions, and contracting.
• Managing relationships with external organizational vendors.
• Assisting with time and expense entry related to restricted grants, lobbying, and other scenarios.
• Accurately and efficiently formatting and finalizing documents, adhering to the established style. guide and specific document requirements.

Required skills and qualifications:

• Interest/ability to partner with teammates in shared efforts across organizational work areas.
• Proficiency in G-suite, social media platforms, calendaring, basic spreadsheeting, and writing.
• Comfort learning new platforms and skills, following instructions, asking for help, and seeking to understand the task at hand.
• Ability to resolve straight-forward problems and issues, with minimal supervision.
• Commitment to our equity goals.

This is a fully remote*, competitive salaried position with medical/dental/vision/retirement benefits.

• TechEquity is committed to creating an inclusive environment for all employees. We encourage people from communities underrepresented in, or disproportionately impacted by, the tech industry to apply for this role. We value lived experience and encourage applicants who may not feel they can check off every skill listed above to still apply.
• Location is remote with quarterly meetings in Northern California.
• We value work/life balance and offer unlimited time off, flexible work hours, and a 4.5 day work week.
• The salary range for this position is in line with our organizational payscale and ranges from $59,628 – $67,405. This represents the present low and high end of the Organization’s pay range for this position. As of July 1, the range for this position will automatically increase based on the local consumer price index. Actual pay will vary within that range based on various factors, including but not limited to experience. Salary range is set based on our headquarters region (100 driving miles from Oakland City Center). Outside of the headquarters region, the organization adjusts the payscale based on location to ensure equitable pay across the country.
• Our interview process includes:
  • 15-30 min phone screen
  • 60 min panel interview with members of our team
  • 45 min final interview
  • In total, a candidate should expect to spend no more than 2 hours and 15 min in the interview process. We do not require any tests or work outside of the actual interview itself.

Executive Assistant

Basics

Job title: Executive Assistant

Department: Operations

Application deadline: 9 am ET Monday, July 9, 2023

Application materials:

The form will ask you to provide your resume as well as answers to short answer and multiple choice questions regarding your qualifications that replace a cover letter requirement. The short answer question will ask you to demonstrate your critical thinking in how to best support the Executive Director (ED). You are welcome to preview all questions before beginning. We estimate that completing the application form will take you no longer than one hour, but there is no time limit.

Application process timeline:

• Stage 1 – phone screen (mid July 2023)
• Stage 2 – compensated skills assessment (late July 2023)
• Stage 3 – video interviews (early August 2023)
• Target start date – mid to late August 2023

Terms of employment

Location:

• Full-time remote; exempt position.
• United States preferred; applicants in the United Kingdom are also encouraged to apply.
• Note: We are not able to sponsor work visas and are only considering applicants who are eligible to work in the country where they plan to live and work.
• Must be able to meet with colleagues in Eastern Time (US) (GMT-4) and European time zones (GMT+1 & GMT+2) most days of the week and to meet with colleagues in Pacific Time (US) (GMT-7) a few times a week. Due to the global nature of our operations, some meetings may fall outside of local business hours.

COVID-19:

• Public health is a high priority of ours. Proof of up-to-date COVID-19 vaccination is required for employment and service in this role no later than the start date. Your COVID-19 vaccination is “up to date” if you have completed a COVID-19 vaccine primary series and received the most recent booster dose recommended for you by the CDC.
• We will consider requests for reasonable accommodation consistent with our policy and applicable law if you are unable to be vaccinated for medical reasons or sincerely held religious beliefs. No accommodations will be provided if doing so will cause undue hardship to the organization giving due regard to the role and its expected duties.

Expected start date:

• Mid to late August 2023

Expected Salary:

• $50,639-$61,893, depending on the approximate cost of living in your area.

• For a complete description of how we set and raise salaries, see our salary algorithm.

Benefits:

• Comprehensive health and dental insurance. Vision insurance is available.
• Paid time off: Four weeks of vacation, a two-week holiday break in December, and 12 holidays.
• Two weeks of paid sick leave, which may also be used for caring for human or non-human family members.
• A fully remote work environment that allows you to balance work and family requirements.
• A friendly, open work culture that encourages feedback, collaboration, experimentation, and evidence-based innovation.
• Opportunities to increase responsibility as our team and programs continue their growth trajectory.
• Leadership and colleagues dedicated to justice, equity, ersity, and inclusion, including a dedicated internal JEDI committee, annual staff and manager training to combat our biases at work, and support for employees with visible and invisible disabilities.
• Reimbursement for books you buy and read for professional development and a stipend to cover the technology you might need to be effective working from home.
• Note: This benefit structure is what we use for our US staff and is largely similar to what we offer to many non-US staff, but may be different depending on the legal requirements of the country you work in.

Reports to:

• Project and Impact Manager Mark Onley (he/him)

Travel:

• Ability to independently self-book travel to the United States and Europe for staff retreats (one to three per year), conferences, and other in-person events (zero to five per year), including driving or taking flights for extended durations.
• Must be able to obtain legal permission to make such trips (e.g., by having a valid passport and obtaining any necessary visas for travel).

Responsibilities

Position mission statement:

As Executive Assistant, you will work with our Executive Director (ED) and others to enable greater productivity for the ED and, by extension, the rest of our organization. You will own the high-quality completion of administrative tasks such as prioritizing requests for the ED’s time; managing the ED’s calendar, email inbox, to-do list, and travel; and engaging with internal and external stakeholders on the ED’s behalf. You should consider applying for this role if you are a highly organized and detail-oriented person with strong written and verbal communication skills who gets motivation and satisfaction from enabling others to do their best work.

Supervisory responsibilities:

Although you will have no direct reports in the traditional sense, you will be expected to actively manage the ED’s productivity, hold him accountable to goals, and provide critical feedback to him.

Core responsibilities:

Management

• Task intake: You will review the ED’s email inbox, calendar, and Asana to-do list and help the ED to identify priorities and schedule time for completing tasks.
• Prioritization: You will work with the ED to estimate what can reasonably be accomplished in the available time, identify the best uses of that time, anticipate both logistical and emotional challenges to achieving those goals, identify what can be delegated or deprioritized, and hold him accountable to achieving the agreed-upon priorities.
• Liaising: You will communicate with other members of the Wild Animal Initiative team to delegate work to them, clarify what they need from the ED, and escalate their concerns to the ED.
• Feedback: You will provide critical and constructive feedback to the ED to help improve his job performance.

Administration

• Data management: You will enter data into Salesforce, Asana, Airtable, and other systems accurately and efficiently to ensure proper recordkeeping of critical information related to the ED’s activities (e.g., recording contact information and conversation notes from new professional contacts).
• Meeting support: You will assist with agenda preparation and take notes in meetings between the ED and our Board of Directors, leadership team, and other internal and external audiences.
• Travel logistics: You will make travel arrangements on the ED’s behalf, including scheduling flights, arranging accommodations, submitting expense reports, and coordinating his meeting schedule.
• Systems: You will identify ways to improve systems and processes to better serve you, the ED, the organization, and our mission.

Execution

• Correspondence: You will correspond with external stakeholders on the ED’s behalf to answer queries, organize meetings, and otherwise facilitate the flow of information while representing the organization well.
• Editing: You will edit the content, style, and formatting of documents and presentations for the ED to ensure they meet our high standards for clarity and consistency.
• Side quests: You will take on a wide variety of miscellaneous tasks as needed (and as suitable to your skills and interests), such as researching peer organizations, testing new software, or summarizing scientific papers.
• Other: You will complete other duties and activities assigned as the organization’s needs evolve.

Qualifications

Note that we do not require any specific academic credentials or prior work experience for you to be considered for this position, as research shows that such requirements can diminish the quality of candidate pools by deterring folks from applying who would otherwise be a great fit for a role.

This role will require you to have the following qualifications:

• Written and verbal communication: Ability to communicate authentically, effectively, and professionally, both as oneself and in the voice of another writer.
• Dependability: Ability to reliably fulfill obligations to others by appropriately managing one’s own time and the time of others, showing initiative while being realistic in taking on new tasks and challenges, making effective adjustments to plans as challenges arise, and taking a thorough and detail-oriented approach to completing work tasks.
• Critical thinking: Ability to use logic and reasoning to accurately assess alternative approaches to problems, efficiently organize information in a way that makes sense to others, anticipate the likelihood of future possible outcomes in planning, and appropriately balance the needs of competing priorities.
• Integrity: Ability to conduct work honestly and ethically, including safeguarding confidential and sensitive information
• Service orientation: Motivated to anticipate and meet the needs of teammates.
• Active listening: Ability to give full attention to what other people are communicating, asking appropriate questions to understand their intended message, and recognizing implications presented by new information.
• Adaptability: Ability to accommodate change and stress in the workplace, make productive adjustments in response to valid criticism, and work cooperatively with others despite differences in working styles.

This role might also benefit from you having some of the following qualifications. You should still apply even if you don’t have any of these qualifications.

• Performance assessment: Ability to monitor and evaluate the performance of others to identify strengths and areas for improvement.
• Social perceptiveness: Ability to recognize others’ reactions and understand why they react as they do.
• Mission alignment: Commitment to the mission and values of Wild Animal Initiative, including ersity, equity, inclusion, and justice, and a passion for putting these concepts into practice.
• Technical skills: Thorough knowledge of or willingness to learn how to use Google Workplace (including Gmail, Google Calendar, and Google Drive), Asana, Airtable, and other programs.

About our mission

Wild Animal Initiative is an entirely remote 501(c)(3) charitable nonprofit working to understand and improve the lives of wild animals. Read more about us here.

We are looking to work with people who approach our mission as an inherently inclusive endeavor and celebrate the differences of others. We strongly encourage Black, Brown, Indigenous, Latinx, and other people of the global majority to apply. We welcome applicants of any religion, age, origin, class, citizenship, parental status, disability status, genetics, sexual orientation, and gender.

Note: We are unfortunately not able to sponsor work visas at this time and require candidates to already be eligible to work in the jurisdictions where they live or will live by the start of their employment.

Thank you for considering Wild Animal Initiative as the next part of your vocational journey. We hope to hear from you! Please feel free to reach out to Hiring Manager Emily Sharp at: if you have questions about our hiring process or open positions, or if you would like to help us find excellent candidates to join our team.

Requests for accommodation: If you are a qualified inidual with a disability, we welcome requests for reasonable accommodations if you are unable or limited in your ability to apply for this job as a result of your disability. You can request reasonable accommodations by contacting Hiring Manager Emily Sharp at:

Executive Assistant to the CEO

Location: Baltimore, MD or Remote

Fearless is looking for a Executive Assistant to the CEO to add to our erse team of 250+ employees (and counting!).

What you’ll be doing

This role is responsible for setting the CEO up for success by anticipating what is needed through exceptional executive and administrative support. The role serves as a primary point of contact for internal and external matters pertaining to the CEO, especially calendar orchestration, engagement, and inbound/outbound communication (e.g., email management). This person is always a few steps ahead of helping Fearless achieve its potential!

This essential role requires a proactive, confident, dependable, versatile, and collaborative inidual who prefers working at a fast pace with keen attention to detail with the ability to juggle multiple high-priority requests. The ideal candidate is a seasoned EA who loves working in a growing company, understands the value in cultivating relationships and prides themselves on being an EA.

Responsibilities and Contributions

Organizational and Leadership Role

• Executes and implements tasks and solutions efficiently in support of the CEO.
• Collaborates with internal and external stakeholders to ensure timely completion of all activities.

Functional Role

Administrative Support

• Executes administrative tasks like managing calendar and correspondence.
• Manages a dynamic calendar on an ongoing basis. Flawlessly executing, prioritizing with purpose, deflecting with tact, understanding both the short and long-term impacts of each confirmed, declined, and rescheduled meeting. Ensure CEO is equipped with all the necessary information by providing daily briefings to prepare the CEO for external meetings.
• Proactively anticipates requests or issues and takes action to remedy.&
• Sustains schedule, providing gatekeeping for meeting requests to balance needs of team members with executive calendar availability.
• Manages an active inbox by screening incoming correspondence, notes essential information, and prioritizes responses.
• Completes quarterly expense reports and tracks spend for each expense category.

Coordination with the CEO Special Projects Specialist

• Ensures meetings include necessary details and materials.
• Schedules external meetings and coordinates delivery of speeches, talking points, Op-Eds, articles, case studies, and briefing materials with the CEO Special Projects Specialist.
• Arranges travel plans and itineraries.

Executive Support

• Understands the need to get the details of all aspects of their work right.
• Communicates directly with the Executive Team to manage project deadlines and objectives.
• Coordinates schedules and materials with relevant staff, and manages flow of information.
• Prepares agendas for leadership meetings and coordinates with the members of the Executive Team on timelines for information leading up to and following each meeting.
• Schedules external speaking engagements and partners with Brand and Communications to prepare speeches, talking points, Op-Eds, articles, and case studies.
• Prepares high-level documents including reports, presentations, and talking points for community engagements.
• Serves as a point of contact and host to visitors meeting with the CEO in Fearless space.
• Prepares and coordinates oral and written communications, such as social media captions, presentation. You don’t need to be a social media expert, just an effective and compelling communicator.

Essential Skills, Experience, or Competencies

Must-Have Skills

• Experience working as an assistant to C-level executives at start-up companies.
• Demonstrated understanding of office management systems and procedures.
• Ability to plan projects and manage time efficiently.
• Ability to multitask and prioritize daily workload.
• Ability to make sound decisions and take action independently.
• Advanced ability to communicate effectively, in both verbal and written form.
• Advanced attention to detail.
• Ability to operate and manage work, strategically reason, and build relationships and influence others.

Icing-on-the-Cake Skills

• Ability to use GSuite (Google Drive, Docs, Sheets, Slides).
• Experience using various tools used by Fearless, including Slack and Zoom.

What Else You Should Know

Compensation and Benefits:

Our people make us who we are. We believe that every member of the Fearless team has something to share, and we value the unique viewpoint you’ll bring to our community. But we value your community, too, so we offer fulfilling work that stays in balance with the rest of life. Because everyone has different needs, desires, and goals, our benefits offer the choices and flexibility that our team members need to live well and succeed. Here are a few highlights of our benefits package:

• Flexible schedule
• Family-friendly workplace
• 14 days of PTO allowance (not accrued so you get it up front!) PTO + 8.75 days sick leave + 11 federal holidays + your birthday off!
• 100% coverage of the employee-only premium for HSA, HMO, or PPO plan and Employee Wellness Plan
• Tech, education / training, and snack allowances
• Free parking in downtown Baltimore / public transit coverage
• Safe Harbor 401(k) plan with employer contributions and immediate vesting

Location:

• In-person, hybrid, and remote options are available. Our offices are located in Baltimore and Montgomery.
• All new employees must have received or be willing to receive the COVID-19 vaccine by date of hire to be considered for the position. Reasonable accommodations for qualified exemption requests will be considered.

Our Compensation System is designed to reward remarkable work, grow your impact and support the whole you over the course of your career.

We believe in paying people fairly, so we’ve established a compensation model aimed to ensure everyone at Fearless regardless of race, ethnicity, gender, sexual orientation, disability, religion, age, nationality, or negotiation skills is given equal pay for equal work.

Our approach to compensation is intended to ensure our total package serves all of your needs and includes base pay, medical and other benefits, performance rewards, 401k matching, plus a few perks (tech and wellness reimbursement programs)!

Our salary ranges are determined based on role, level and location and provide team members salary growth within a salary grade over time. Team members automatically progress within a salary range through annual increases (given to reward service at Fearless) or merit increases (given to reward and inidual’s demonstrated performance and growth within the position). Fearless team members are also eligible for discretionary bonuses based on company performance.

The salary ranges for this position based on location are listed below. The base pay range is subject to change and may be modified as a part of our annual salary range review.

• AL, FL, GA, TN Residents: $73,826(min) – $94,973 (mid) – $114,430 (max)
• NC Residents: $76,109 (min) – $97,039 (mid) – $117,969 (max)
• DE, MD, PA, TX, VA Residents: $79,914 (min) – $101,891 (mid) – $123,867 (max)
• MA Residents: $84,481 (min) – $107,713 (mid) – $130,945 (max)
• DC Residents: $89,808 (min) – $114,506 (mid) – $139,203 (max)
• CA & NY Residents: $92,853 (min) – $118,387 (mid) – $143,922 (max)

Within the range, starting pay for team members is based on the evaluation of the alignment with the position description requirements including job-related skills and experience or training. This range reflects your earning potential over the course of your career at Fearless in this position.

What’s next?

When you apply, please submit a Cover Letter, with the following questions answered and addressed.

• What do you think of when you hear the Fearless mission and vision statements?
• What three adjectives would your friends and/or colleagues use to describe you and why?
• What do you need to be successful as an Executive Assistant to the CEO?
• What are 1-3 things you are passionate about?
• Describe a time when you were receiving communications on multiple platforms – messaging platform like slack, email, and text messages – and had to see all actions, requests, questions, etc to completion (e.g., hand-off, you complete). What would be the first 5-10 steps you would take?

Over the years, we’ve honed a 3-step interview process that helps ensure that every employee we hire is the right fit for us and that we’re the right fit for them. If we think you’re a good fit, we’ll get in touch and start scheduling your interviews!

• Culture Add Interview – We’re a people-first company, so we get to know more about you, how you work, what your career goals are, and what you’re passionate about. This is your opportunity to ask questions and get a feel for Fearless, so don’t be shy!
• Technical Interview – This is where we get into the nitty gritty of the project and technical . During the Technical Interview, you’ll be interviewed by our Functional Leads to make sure your skills align with the project requirements.
• Business Interview – At this point, you’ve made it to the final frontier! The Business Interview is when you’ll meet with Fearless leadership to dot the i’s, cross the t’s, and determine whether or not we’ll be moving forward with the hiring process.

More about us:

Fearless is a full-stack digital services firm in Baltimore that delivers sleek, modern, and user-friendly software designed to push the boundaries of possibility. It’s our mission to build software with a soul tools that empower communities and make a difference so we can create a world where good software powers the things that matter.

That’s not our only goal, though. We also strive to create a purple culture that makes our employees excited to come to work every day. That’s why we encourage our employees to pursue their passions, both in and out of the office. With built-in company mentoring, continuing education support, flexible schedules, and a family-friendly work environment, we’ve created a culture that allows our team to thrive professionally and personally.

Fearless believes in equal opportunity employment. We won’t discriminate against any employee or applicant on the basis of race, gender, nationality, age, religion, disability, military status, or sexual orientation. As a company and as iniduals, we’re committed to providing an inclusive and welcoming environment for our team, our family members, our clients, our subcontractors, and our vendors.

Executive Assistant

at Saga Education

Remote

Employment Status: Full-Time

Reports to: Chief People & Culture Officer

Start date: ASAP

Anticipated compensation: $66,800 – $76,800, commensurate with experience

Who We Are

Saga Education is a national leader in high-impact, in-school tutoring. We leverage the power of human capital and technology to accelerate student outcomes and create more equitable learning for students.

Since our founding in 2014, we have reached more than 30,000 students and counting. With our proven-to-work tutoring model and focus on relationship building, we have been able to reach students who need it most and support families, educators, and districts through our services. Whether that be through our work in providing direct solutions, building cutting-edge products, or advocating for impact, our vision to make education equitable for all students is realized daily.

For more information about Saga Education’s mission, vision, and services, please visit us at www.sagaeducation.org.

What We Do

Inside each student lives a story waiting to unfold. We know every student is capable of shaping a story of success in school, and in life. But not every student has had a fair chance to see it. Saga Education envisions a world where students especially Black and Latinx students have equitable access to economic and social mobility. To achieve this, Saga seeks to establish high-impact, in-school-day math tutoring as an integrated part of a student’s education, as a proven response to accelerating educational equity.

Our research shows our program works not only to raise math scores but to foster the confidence and sense of belonging that underpin all academic success. As a trusted leader in building powerful tutoring programs, Saga provides the resources and tools to enable all districts to take advantage of our expertise. Saga has the evidence and experience to know what works.

What You’ll Do

We are seeking a highly organized and proactive Executive Assistant to provide exceptional support to two C-level executives within our organization. This position offers an exciting opportunity to collaborate closely with our executive team, ensuring efficient and effective administrative support. The ideal candidate will possess excellent communication skills, exceptional attention to detail, and a strong familiarity with Google Workspace. As a growing company, we value efficiency and consistency in our administrative processes and you will have the opportunity to work within a dynamic organization that values innovation, adaptability, and a proactive approach to challenges. Your contributions will directly impact our company’s success, and play a crucial role in developing and implementing standardized administrative procedures.

• Accompany Executive travel 15% – 20% of the time
• Handle confidential and sensitive correspondence that requires exercising a high degree of professionalism, discretion, tact, resourcefulness, and initiative
• Manage schedules, calendars, travel, and receipts for the Executive Leadership Team
• Compose confidential and sensitive correspondence dealing with issues and subject matters
• Create presentations that support the work of the Executive Leadership Team
• Manage communication for external stakeholders, board members, and internal cross-functional teams
• Document, and maintain leadership meeting minutes
• Play a crucial role in developing and implementing standardized administrative procedures. This includes documenting workflows, identifying areas for improvement, and establishing best practices

What We’ll Use To Measure Success

• Mission Alignment – You acknowledge social injustice in education and have a desire to grow
• Action-Oriented – You take on new opportunities and have a solutions-oriented approach
• Communicates Effectively – You deliver clear, multi-mode communication to various audiences
• Interpersonal Savvy – You relate openly and comfortably with erse groups
• Nimble Learning – You use both successes and failures to actively learn new lessons

What You Bring

• You have 3-5 years experience supporting Executive Leadership Teams
• Demonstrated ability to work on your own, take initiative, and anticipate needs
• Excellent verbal and written communication skills, with the ability to adapt communication style to erse audiences
• Strong familiarity and proficiency with Google Workspace, including Google Docs, Google Sheets, Google Slides, Google Calendar, and Google Drive
• Exceptional organizational and time management skills, with the ability to prioritize multiple tasks and meet deadlines
• Demonstrated experience in creating and implementing administrative procedures, preferably in a fast-paced and growing company
• Experience running projects from ideation to completion

What We’ll Provide

Saga Education offers competitive compensation and benefits, which includes IVF coverage, paid parental leave, opt-in FSA, and telehealth benefits. Saga provides a generous PTO package including a paid Winter Wellness Break, an opt-in 401k with discretionary match and company provided technology. All employees have access to our comprehensive Employee Assistance Program, Saga 360 Wellness Program and DEIB events and initiatives.

Saga Education provides equal employment opportunities to all employees and applicants.

To remain at the cutting edge of educational innovation and impact, we celebrate and leverage our ersity in all of its intersectional identities and nurture a sense of belonging at all levels of the organization. We welcome ideas and perspectives from all employees to fulfill the full promise of our mission. Our ersity is our strength. We encourage people of all racial, ethnic, and socioeconomic backgrounds to apply for this and all available roles.

Planning and Scheduling Coordinator I

• Home Office, Remote, Remote, United States
• Full-time

Company Description

When you join Renaissance, you join a global leader in pre-K12 education technology! Renaissance’s solutions help educators analyze, customize, and plan personalized learning paths for students, allowing time for what matters creating energizing learning experiences in the classroom. Our fiercely passionate employees and educational partners have helped drive phenomenal student growth, with Renaissance solutions being used in over one-third of US schools and in more than 100 countries worldwide.

Every day, we are connected to our mission by exemplifying our values: trust each other, win together, strive for the best, own our actions, and grow and evolve.

Job Description

Schedules all professional learning staff according to utilization guidelines for onsite and remote assignments matching capabilities to customer needs and consultant availability. Works closely with departments within customer success team.

In this role you will:

• Understand and apply utilization guidelines when scheduling implementation staff for onsite and remote assignments
• Provide utilization activity reports to customer success leadership
• Conduct consultative planning calls with customers to understand professional learning needs
• Develop Professional Learning Plans for customer sessions
• Schedules and plans professional development for facilitation team
• Utilize multiple components of company CRM system to document, schedule and track metrics of service events
• Maintain accurate records and complete all required documentation
• Plan consultatively with customers regarding professional development requests
• Communicate effectively with internal teams and external stakeholders

Qualifications

The ideal candidate will have:

• CRM system knowledge
• Knowledge of MS Excel
• Ability to work in a solution oriented, fast paced environment
• Strong organization skills to manage multiple tasks and multiple priorities
• Exceptional oral and written communication skills
• Proactive and growth mindset
• Virtual meeting software familiarity

Bonus points for:

• Knowledge of Renaissance products such as Freckle, myON, Accelerated Reader, Star 360, Schoolzilla, myIGDIs
• Experience working in a K-12 learning environment

Additional Information

All your information will be kept confidential according to EEO guidelines.

Salary Range: $37,200 – 55,900

This range is based on national market data and may vary by location.

Benefits:

• World Class Benefits: Medical, Prescription, Dental, Vision, Telehealth
• Health Savings and Flexible Spending Accounts
• 401(k) and Roth 401(k) with company match
• Paid Vacation and Sick Time Off
• 13 Paid Holidays
• Parental Leave (20 total weeks with 14 weeks paid) & Milk Stork program
• Tuition Reimbursement
• Life & Disability Insurance
• Well-being and Employee Assistance Programs

Frequently cited statistics show that some women, minorities, iniduals with disabilities, and protected veterans, may only apply to roles if they meet 100% of the qualifications. At Renaissance, we encourage all applications! Roles evolve over time, especially with innovation, and you may be just the person we need into the future. We hope you’re open to learning new skills to grow with us. Make our team, your team!

Renaissance is an equal opportunity employer and does not discriminate with respect to any term, condition or privilege of employment based on race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, military or veteran status, marital status, or status of an inidual in any group or class protected by applicable federal, state, or local law.

At Renaissance our mission is: To accelerate learning for all children and adults of all ability levels and ethnic and social backgrounds, worldwide. Inherent in that guiding principle is dedication to serving all identities by recognizing the importance of Diversity, Equity, and Inclusion (DEI) in our organization, our work and our products. Renaissance also provides reasonable accommodations for qualified iniduals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local laws. If an accommodation is needed to participate in the job application or interview process, please contact Talent Acquisition.

Renaissance also provides reasonable accommodations for qualified iniduals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local laws. If an accommodation is needed to participate in the job application or interview process, please contact Talent Acquisition.

#LI-Remote

Applicants must be authorized to work for any employer in the United States. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Administrator, People & Culture (S2)

• Job Category: Administrative Services
• Requisition Number: ADMIN006048
• Full-Time
• Fairfield, CT
• Fairfield, Town of, CT 06825, USA
• Washington, DC
• Washington, DC 20002, USA
• Lexington, KY
• Lexington, KY 40503, USA
• Remote-United States

Job Details

Description

Staff whose work requires or potentially could require any in-person interaction with Save the Children colleagues, partners, or beneficiaries must be fully vaccinated against COVID-19 unless otherwise required by law. Save the Children complies with federal, state, and local laws with regard to accommodations related to this policy.

Summary

The Administrator, People & Culture, is a liaison of the People & Culture ision, interacting with a range of stakeholders and clients as a representative of Save the Children. You will play a role in supporting the effective functioning of the HR Business Partner team and provide administrative support to the ision more broadly. Working closely with the HRBP team, you are responsible for effectively supporting consistent communication and application of policies and information ision-wide and collaborating with other Save the Children isions on cross-functional work.

What You’ll Be Doing (Essential Duties)

• Support the HR Business Partners in developing and implementing HR programs, policies, and initiatives that align with the overall business strategy; help drive efficiencies and support on processes such as conclusion of employment and monthly promotion / equity process – 35%
• Collaborate with P&C colleagues and other stakeholders to support and improve HR processes to support talent acquisition, performance management, and employee engagement – 20%
• Support Day One Orientation efforts including I9 Administration and re-verification process for new hires, setting up calendar invites with new hires and follow up communications, updating learning transcripts for onboarding events, and tracking all compliance training completions for employees including follow up – 20%
• Provide administrative support to the HR Leadership team -15%
• Support employee engagement efforts including monthly anniversary program, annual awards and Career Service Award distribution – 5%
• Perform other duties as may be required – 5%

Required Qualifications

• Minimum of a High School Diploma or equivalent, plus at least 1 year of relevant experience or education
• Proven experience successfully delivering a variety of administrative support duties in support of a large team
• Demonstrated attention to detail and proven successful interpersonal and team organizational skills
• Professional proficiency in MS Office suite
• Professional proficiency in spoken and written English
• Demonstrated ability to communicate and collaborate effectively with iniduals and teams at all levels, both internally and externally
• Demonstrated commitment to fostering and maintaining and environment of ersity, inclusion, and belonging.

Compensation

Save the Children is offering the following salary ranges for this position, dependent on candidate location:

• Geo 1 – NY Metro, DC, and other locations with labor costs significantly above national average: Target hourly pay for this position is $22.07 – $24.66
• Geo 2 – Locations around the US National Labor Cost Average: Target hourly pay for this position is $20.02 – $22.38
• Geo 3 – Locations significantly below the US National Labor Cost Average: Target hourly pay for this position is $17.98 – $20.10

Actual base salary may vary based upon, but not limited to, relevant experience, base salary of internal peers, business sector, and geographic location. Employee may be eligible for an incentive program. Save the Children also offers paid vacation, accrued at least 12 days a year, depending on paygrade and length of service, paid safety and wellness leave of at least 1 day per month worked for a full time employee which is pro rata reduced for employees working less than a full time schedule, and at least 10 paid holidays a year. Employees may be eligible for additional bonus compensation. Save the Children US also offers outstanding benefits that include health, dental, vision and life insurances, short-term and long-term disability coverage, an Employee Assistance Program, a retirement savings plan with employer contribution, family leave, paid parental/adoption leave of 60 days, commuter benefits, paid caregiver leave days, 1 paid volunteer day a year, paid critical child illness leave days, dress for your day, and much more.

Why you should join the Save the Children Team…

Save the Children US offers outstanding benefits that include health, dental, vision and life insurances, short-term and long-term disability coverage, an Employee Assistance Program, 403(b), generous vacation, personal sick leave, family leave, parental/adoption leave, commuter benefits, dress for your day, and much more.

Click here to learn more about how Save the Children US will invest in YOU!

About Save the Children

No matter your role when you join Save the Children, each and every day you will challenge yourself to devote your skills, talent and expertise to changing the world for kids. It’s an ambitious goal, and a meaningful one no matter how you see yourself professionally: an accountant, a writer, a data analyst, a teacher, a driver, a designer, or any one of the hundreds of dozens of roles we’re looking to fill every day.

You see, Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.

Our work for children and their families requires that we commit—at every opportunity—to work together to identify and dismantle persistent systemic and structural racism, inequality, and any other forms of discrimination in this country and beyond. As an anti-racist organization, Save the Children will not tolerate discrimination in any form—in our employment practices, amongst our staff, in our leadership or toward the people we serve. We stand in solidarity with all people to fight for equal rights, justice, inclusion, and belonging.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.

Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation.

Save the Children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty, both agency and inidual, is to seek and maintain safe working conditions for all.

Equal Opportunity Employer/Protected Veterans/Iniduals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to iniduals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Title: Administrative Assistant – Virtual

Location: US National

Our current portfolio of media assets includes The USA TODAY NETWORK, which includes USA TODAY, and local media organizations in 43 states in the United States, and Newsquest, a wholly-owned subsidiary operating in the United Kingdom. We also own digital marketing services companies under the brand LocaliQ, which provide a cloud-based platform of products to enable small and medium-sized businesses to accomplish their marketing goals. In addition, our portfolio includes one of the largest media-owned events businesses in the U.S., USA TODAY NETWORK Ventures.

Gannett open roles are featured on various external job boards. When applying to a position at Gannett, you should be completing an application on Gannett Careers via Dayforce. Job postings directing you to complete an application on other external sites may not be valid.

The Endurance Administrative Assistant will be the intersection between event operations and accounting. This role will report directly to the Senior Director, Event Operations.

Ventures Endurance Mission

Produce world-class, community-centric events that inspire, empower, and celebrate every participant.

Ventures Endurance Core Values

1. Communicate Collaboratively

1. Act with Authenticity

1. Embrace Inclusivity

1. Celebrate Achievements

1. Exceed Expectations

1. Nurture Passion

1. Live with a Growth Mindset

20 hours per week, $14-$17/hour

Responsibilities include, but are not limited to:

• Assist in managing event invoices
• Assist in tracking and processing event invoices
• Assist in executing event check requests
• Reconcile Ventures Events PCard reports

• Monitor and process event invoices
• Assist in ordering event materials

Required Skills:

• Must exemplify all 7 core values outlined above

• Excellent communication, interpersonal, and customer service skills
• Must have excellent problem-solving skills
• Good time management, strategic planning, and organizational skills
• Strong sense of time organization and urgency
• Able to work independently and within a team

• Must be able to use Excel and Google Suites
• Ability to hold oneself accountable and an aptitude for prioritizing multiple projects
• Ability to forge interdepartmental relationships
• Experience with Smartsheetis a plus, but not required

Qualities required of all Ventures Endurance team members:

Ventures Endurance is a growth-oriented organization with successful team members possessing a strong work ethic and the ability to work inidually and as a team. Solutions-oriented iniduals with a hands-on approach to identifying inefficiencies and cost-saving opportunities, while maintaining a quality workplace environment and product. The flexible and cooperative environment lends itself to a tight-knit community of employees working together to achieve success.

#LI-REMOTE

Sr Administrative Spec

locations

Remote – US

time type

Full time

job requisition id

R-19440

Together, we can beat cancer.

At Varian, a Siemens Healthineers Company, we bring together the world’s best talent to realize our vision of a world without fear of cancer. Together, we work passionately to develop and deliver easy-to-use, efficient oncology solutions.

We are part of an incredible community of scientists, clinicians, developers, researchers, professionals, and skilled specialists pushing the boundaries of what’s possible, to improve people’s lives around the world. We embrace a culture of inclusivity in which the power and potential of every inidual can be unleashed. We spark ideas that lead to positive impact and continued success.

If you want to be part of this important mission, we want to hear from you.

The Senior Executive Assistant requires strong problem-solving skills and independent self-direction, with an aptitude for collaboration and open communication. This position will interact frequently and successfully with senior executives and other executive assistants across Varian.

Job Responsibilities:

• Organize and maintain complex calendars across multiple time zones using a high level of tact and integrity. Complete all tasks needed to successfully schedule and execute a meeting from start to finish, from selecting a date and inviting the appropriate attendees to clarifying the agenda and sending follow-ups, to-dos, key dates.
• Arrange and coordinate complex travel arrangements, accommodations, and all trip logistics expeditiously and accurately. Understand the executive’s needs/preferences and schedule accordingly.
• Manage the leader’s daily schedule and prioritize meetings. Must be able to understand business needs, apply judgment to triaging issues as they come in and work with the executive to bring attention to high priority items.
• Follow up on request items. Resolve time sensitive issues with a high degree of precision and exhibit strong organizational skills.
• Schedule and coordinate pan organization senior/executive level calls/meetings etc. on behalf of the executive.
• Prepare and track expense reports.
• Set up and onboard new team members and/or new vendors in the system as requested.
• Project manage all logistics for team meetings, off-sites, and events for the organization
• Partner and network with other administrative assistants to collaborate, obtain information, get things done and solve problems.
• Generate Purchase Orders (P.O.s) and submit subsequent invoices for the executive and the team.
• Support team-related space planning initiatives, office moves and facilities issues.

Qualifications/Education/Experience/Skills:

• Experience in handling a wide range of administrative-related tasks, organizing large meetings across time zones, and arranging travel. The ideal candidate for this position must be proactive with excellent problem-solving and judgment skills and must be able to handle details of a highly confidential and critical nature.
• Demonstrated ability to work with a sense of urgency and under pressure, as needed to handle multiple tasks and prioritize effectively.
• Must be able to proactively drive meeting cadences, planning, and time management for the executive including ensuring they have blocked time for critical work.
• Highly organized with an ability to demonstrate meticulous attention to detail, adaptability, flexibility, resourcefulness, and efficiency.
• Excellent communication skills (both written and oral), professional demeanor and maintaining a positive outlook.
• A “can-do” attitude that focuses on getting the job done.
• Bachelor’s Degree or equivalent experience. 5+ years of relevant work experience supporting at the C-Suite/SVP level in a complex and dynamic environment.
• Proficient in utilizing business tools such as MS Office applications; Outlook, Word, Excel, and PowerPoint. Ability to quickly learn various company specific web base applications (Concur, Workday, SharePoint etc.)

Fighting cancer calls for big ideas.

We envision a world without fear of cancer. Achieving this vision takes dedication and commitment from all of us, every single day. That’s why we celebrate and value the distinctly beautiful and intersectional identities of each of our employees. We are a mirror of our patient-base, which allows us to innovate. Big ideas come from everywhere, and the best ideas are fostered by our unique inidual experiences. At Varian, we encourage you to bring your whole self to work and believe your bold and authentic perspective will help to power more victories over cancer.

TogetherWeFight

Privacy Statement

The base pay range for this position is

Min $71,700 – Max $129,000

The pay wage range shown is based on the job posting’s primary location. Actual compensation packages are based on a wide array of factors, including but not limited to skill set, experience, certifications, and location.

Title: Claims Administrative Assistant – Remote

Location: US National

At WelbeHealth, we are transforming the reality of senior care by providing an all-inclusive healthcare option to the most vulnerable senior population, functioning as both a care provider and care plan to those iniduals we serve.

Our Health Plan Services team plays a critical role in our participants’ journey and the Administrative Assistant will provide important operational support to our Claims team, as they assist both our participants and provider partners.

Essential Job Duties:

Provide administrative assistance to operations by assisting with clerical duties as assigned by the supervisor and/or in support of the department disciplines as needed

Direct communication with providers on behalf of the Claims team via phone call and email

Populate provider letter templates and coordinate mailings with print vendors

Comprehend key technologies and software sufficiently to be able to provide support to team members as needed

Job Requirements:

Minimum of one (1) year of administrative experience within the healthcare industry

Experience within a claims department highly preferred

Demonstrated experience with Microsoft Office (Outlook, Word, Excel, etc.)

Must be willing to work a varied schedule that may include occasional overtime

Benefits of Working at WelbeHealth: Apply your expertise in meaningful ways as we rapidly expand. You will have the opportunity to design the way we work in the context of an encouraging and loving environment where every person feels uniquely cared for.

Medical insurance coverage (Medical, Dental, Vision) starting day one of employment

Work/life balance we mean it! 17 days of personal time off (PTO), 12 holidays observed annually, sick time

Advancement opportunities – We’ve got a track record of hiring and promoting from within, meaning you can create your own path!

And additional benefits

Salary/Wage base range for this role is $23.00 – $26.80 hourly + Bonus + Equity. WelbeHealth offers competitive total rewards package that includes, 401k match, healthcare coverage and a broad range of other benefits. Actual pay will be adjusted based on experience and other qualifications.

COVID-19 Vaccination Policy

At WelbeHealth, our mission is to unlock the full potential of our vulnerable seniors. In this spirit, please note that we have a vaccination policy for all of our employees and proof of vaccination prior to employment is required.

Title: Executive Assistant to the Executive Director – Remote

Location: US National

Job description

Protect Democracy seeks a motivated inidual to join our team in the newly created role of Executive Assistant to the Executive Director.

As the Executive Assistant, you will ensure the organization is efficient and effective at achieving our mission by directly supporting the Executive Director with scheduling, administration, and special projects. This is an excellent opportunity for either a recent graduate looking to contribute at least three years to a position with high learning potential, or for an experienced executive assistant looking for a longer-term role in the fight to prevent our democracy from declining into a more authoritarian form of government.

The ideal candidate brings strong detail orientation and commitment to excellence; outstanding communication skills and comfort corresponding with important external stakeholders; excellent problem-solving skills and a strong sense of ownership over responsibilities; the capacity to thrive in a fast-paced environment and independently manage competing priorities efficiently; the ability to work collaboratively across lines of difference; and enthusiasm for our mission.

We strongly encourage candidates from erse backgrounds and from across the political and ideological spectrum to apply. The position is remote and applicants from across the United States will be considered, with a preference for candidates in the San Francisco Bay Area.

The Executive Assistant will:

• Manage the Executive Director’s schedule and coordinate meetings and events within Protect Democracy and with supporters, journalists, politicians, executives, and nonprofit and advocacy leaders.
• Work with the Executive Director to screen and triage incoming requests, redirect requests to Protect Democracy staff, and resolve matters, to ensure maximal efficiency and productivity across the entire organization.
• Draft email correspondence and other documents at the direction of the Executive Director to ensure timely responses to inquiries and requests.
• Assist the Executive Director with tracking priorities and daily activities.
• Help organize and maintain the Executive Director’s records and correspondence in organizational databases.
• Provide other administrative support including travel support, logistical support, expense reimbursements, and timesheets.
• Project manage critical special projects and organization-wide initiatives, including preparation for quarterly board meetings.
• Independently seek opportunities to improve Protect Democracy’s operations by closely examining needs, assessing possible solutions, and making concise recommendations.
• Contribute to the overall development of Protect Democracy across all areas and facets of the organization, including impact strategy and organizational culture.

Job requirements

The ideal candidate brings:

• Passion for protecting and improving our democracy.
• Excellent interpersonal and diplomatic skills and outstanding communication skills; ability to correspond persuasively and authentically with important external stakeholders.
• Excellent organizational skills.
• Keen attention to detail and the highest standards for excellence in execution.
• Robust critical thinking skills — can reason through problems to generate effective and efficient solutions.
• Proven experience tracking, prioritizing, and balancing a erse set of responsibilities with competing deadlines.
• Enthusiasm for working with people with erse backgrounds, characteristics, and perspectives and a commitment to ensuring an inclusive workplace.
• Growth mindset and comfort with a transparent culture where candid feedback is given up, down, and sideways.

Compensation

The starting salary range is $58,916 – $64,528 for early-career candidates (typically with a bachelor’s degree and some relevant professional experience), up through $69,072 – $81,261 for mid-career candidates (typically with 3 or more years of relevant professional experience). Where a candidate falls within the salary range is determined by a number of factors including the relevant experience, capabilities, and skills a candidate brings, and internal organizational equity.

About Protect Democracy

• Flexible location. You can work remotely from any location in the United States, with a preference for candidates in the San Francisco Bay Area. All staff are required to travel at least two times per year to team retreats, as well as for occasional project-related travel and travel to the San Francisco Bay Area for in-person work. (Accommodations to this requirement will be made only in exceptional circumstances.) We currently have staff in Washington, DC, New York, Massachusetts, California, Virginia, North Carolina, Pennsylvania, Michigan, Georgia, Utah, Kentucky, Washington, Florida, Illinois, Arizona, New Jersey, New Hampshire, Vermont, Colorado, Maryland, Wisconsin, Louisiana, and Texas. We offer shared workspaces for staff members who enjoy working in an office environment.
• Competitive pay and phenomenal benefits. In addition to a competitive salary, our benefits package includes an unlimited vacation and sick leave policy, along with 12 paid holidays, 4 weeks of paid family medical leave, and 18 weeks of paid parental leave. We also offer a 401(k) plan with up to 6% employer match that vests immediately, full coverage for an excellent health care plan that includes both dental and vision insurance, long-term disability and life insurance for all employees, a home office stipend, and as budget allows, discretionary bonuses.
• Commitment to a erse workplace. Protect Democracy is an equal opportunity employer. Our culture principles emphasize that there is strength in ersity as we believe erse teams are more innovative, creative, and productive. Protect Democracy encourages applications from all qualified iniduals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, or veteran status.
• Ample opportunities for personal & professional development. Candidates who do not meet all listed criteria should still apply, as our organizational structure focuses on providing mentorship and opportunities for professional growth.

Executive Assistant – Remote

Remote, United States

Position Summary:

The Executive Assistant is responsible for providing a variety of high-level administrative support primarily to the General Manager, Clinical Solutions and some support for members of the executive team. Responsibilities may include maintaining the executive calendars, coordinating meetings/schedules, travel, meeting minutes, developing presentations, and various projects.

Working closely with the Executive Team, the Executive Assistant handles projects and assignments requiring independent judgment, problem solving skills, and in-depth knowledge of the leaders’ functions, programs, ongoing activities and priorities.

Essential functions of the job include but are not limited to:

• Managing all aspects of complex travel including trains, flights, rooms and vehicles • Planning meetings, creating/editing meeting materials and managing meeting logistics • Interacting with internal team members as well as customers and prospective job candidates • Developing and revising documents and presentations • Creating electronic and/or paper filing systems and maintaining them • Project execution in support of the executives • Screening and answering phone calls • Preparing accurate expense reports with required documentation • Providing backup assistance for the other administrative office staff • Additional administrative tasks as requested

Qualifications:

Minimum Required:

• Bachelor’s degree or equivalent experience • At least 5 years of related work experience

Other Required:

• Must be proficient in MS Office (Word, Outlook, Excel, PowerPoint)

• Must be able to read, write, speak fluently and comprehend the English language • Must be able to handle projects independently

Skills:

• Strong attention to detail, excellent documentation skills and must work well in a group environment

• Professional demeanor and interpersonal skills to interact effectively with all levels of Precision staff members • Excellent organizational and multi-tasking capabilities with the ability to prioritize multiple critical tasks and communicate status effectively • Self-motivated with a strong attention to detail • Outstanding written and verbal communication skills • Collaborative and flexible

Precision is required by law in some states or cities to include a reasonable estimate of the compensation range for this role. This compensation range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to: skill sets, experience and training, licensure and certifications, and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At Precision, it is not typical for an inidual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. This role is also eligible for a discretionary annual bonus, health insurance, retirement savings benefits, life insurance and disability benefits, parental leave, and paid time off for sick leave and vacation, among other benefits.

Reasonable estimate of the current range

$80,000—$118,000 USD

Any data provided as a part of this application will be stored in accordance with our Privacy Policy. For CA applicants, please also refer to our CA Privacy Notice.

Precision Medicine Group is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law. © 2020 Precision Medicine Group, LLC

If you are an inidual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact Precision Medicine Group at [email protected].

Title: People Operations Coordinator

Location: San Francisco, CA; New York, NY; United States

Figma is growing our team of passionate people on a mission to make design accessible to all. Born on the Web, Figma helps entire product teams brainstorm, create, test, and ship better designs, together. From great products to long-lasting companies, we believe that nothing great is made alone come make with us!

As a People Operations Coordinator, you’ll be an integral part of Figma’s people operations team. As a member of a small but mighty team, the ideal candidate will be detail-oriented, a self-starter who can work independently, and meet deadlines in a fast paced environment. They should also be flexible and be open and willing to wear many different hats. This role will report to the Manager, People Operations.

This is a full time role that can be held from one of our US hubs, or remotely in the United States.

What you’ll do at Figma:

• Serve as initial point of contact for first tier HR questions on topics including benefits, visas, onboarding, orientation events, new hires and People systems
• Assist and support with special projects that the People Operations team may need to collaborate on with other cross functional partners
• Execute processes supporting the employee lifecycle from onboarding thru offboarding
• Own employment-related changes including new hire paperwork (I-9s), background checks, verification of employment, and employee records
• Maintain data integrity in our HR systems with a high level of accuracy and confidentiality to ensure compliance with global regulations
• Work with People Operations to maintain security, process and documentation for audits
• Handle sensitive information and maintain a high level of confidentiality at all times

We’d love to hear from you if you have:

• 2+ years experience in an administrative or operational role
• Love building and executing HR processes during a time of high growth
• Excellent organizational and time-management skills along with high attention to detail
• Some experience with an HRIS & ATS systems (bonus if you have used Workday)
• Strong follow-up/follow-through skills, and ability to anticipate potential issues/know when to escalate
• A roll up your sleeves mentality with excitement to hit the ground running
• A creative and optimistic approach to your work–you generally think why not? instead of just why?
• A great teammate – you’re willing to pivot and help where needed

At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you’re excited about this role but your past experience doesn’t align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

Read more about our team

• Investing in Figma: The Decade of Design
• How work is changing at Figma
• Figma’s next product is a multiplayer whiteboard called FigJam
• Software Design Startup Figma Is Now Worth $10 Billion

Pay Transparency Disclosure

If based in Figma’s San Francisco or New York hub offices, this role has the hourly base pay range stated below.

Job level and actual compensation will be decided based on factors including, but not limited to, inidual qualifications objectively assessed during the interview process (including skills and prior relevant experience, potential impact, and scope of role), market demands, and specific work location. The listed range is a guideline, and the range for this role may be modified. For roles that are available to be filled remotely, the pay range is localized according to employee work location by a factor of between 80% and 100% of range. Please discuss your specific work location with your recruiter for more information.

Figma offers equity to employees, as well a competitive package of additional benefits, including health, dental & vision, retirement with company contribution, parental leave & reproductive or family planning support, mental health & wellness benefits, generous PTO, company recharge days, a learning & development stipend, a work from home stipend, and cell phone reimbursement. Figma also offers sales incentive pay for most sales roles. Figma’s compensation and benefits are subject to change and may be modified in the future.

Hourly Base Pay Range (SF/NY Hub):

$35.10$51.40 USD

We will work to ensure iniduals with disabilities are provided reasonable accommodation to participate in the interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please let your recruiter know if you require accommodation.

Title: Administrative Assistant – Legal

Location: US National

About Dialpad

Work Beautifully

Dialpad is the leading Ai-Powered Customer Intelligence Platform that is transforming how the world works together. Based on 4 billion minutes of analyzed voice and meetings data and growing, we have designed one, beautiful workspace that seamlessly combines the most advanced Ai Contact Center, Ai Sales, Ai Voice, and Ai Meetings with Ai Messaging. More than 30,000 innovative brands and millions of people use Dialpad to unlock productivity, collaboration, and customer satisfaction with real-time Ai insights. With initial funding and leadership from Google and leading venture capitalists such as ICONIQ and Andreessen Horowitz, Dialpad has over $200M in ARR and is one of the fastest growing Ai companies in the world.

About the team

Dialpad’s Legal team plays an essential role in assessing risk and protecting the company while advancing business goals. This team collaborates closely with our Sales, Marketing, Finance, Customer Success, and HR teams to improve the company’s overall effectiveness and to manage the myriad legal matters that these teams face. We are an intentionally small, highly competent group of legal professionals focused on velocity, scalability, and rigor to support Dialpad’s continued growth from startup to market leader.

Your role

We are seeking an entry-level Administrative Legal Assistant for a temporary contractor position. As an Administrative Assistant, you will be responsible for managing a contract repository consisting of thousands of contracts with customers, vendors, partners and more. You’ll work closely with our IT team, Legal Assistant, and Contracts Managers to help us get the most out of our contract lifecycle management (CLM) system. Your primary tasks will include tagging attributes and terms in contracts, as well as generating various reports based on specific tagged attributes and contract types. This is a temporary contractor position, which requires a commitment to completing the assigned tasks within the specified timeframe.

This position will work closely with our Legal Assistant and has the opportunity to be based remotely or in one of our Bay Area Offices.

What you’ll do

• Manage and oversee our CLM and repository system
• Collaborate with the contracts team and IT department to establish a seamless integration with Salesforce
• Perform through organization and maintenance of the repository, housing a substantial volume of contracts
• Conduct a comprehensive review of previously executed contracts to identify, categorize, and tag specified key attributes and terms
• Validate and ensure the accuracy of contract tags suggested by Ironclad’s AI during the import process, including dates, contract values, renewal terms, and more
• Ensure consistent and coherent naming conventions for all contracts within the repository
• Eliminate duplicate and empty records lacking associated contracts
• Generate requested reports based on specific tagged attributes
• Adhere to a strict code of confidentiality and handle sensitive information with utmost professionalism

Skills you’ll bring

• Bachelor’s degree or equivalent (preferred)
• Previous administrative or clerical experience
• Experience using a CLM tool (preferred)
• Attention to detail and strong organizational skills
• Basic understanding of legal terminology, types of contracts, and contract components
• Proficiency in using computer systems and software for data entry and file management
• Ability to work independently and efficiently in a fast-paced environment
• Excellent time management skills.

Who you are

The successful candidate will play a vital role in organizing and streamlining our contract repository, ensuring efficient retrieval and access to essential contract information. The ideal candidate for this role is inquisitive, detail-oriented and deadline-driven; they are skilled at planning, organizing, and executing tasks within specified timeframes, and because of this they thrive in an environment where there is a sense of urgency.

Team Assistant

remote type

Fully Remote

locations

Allina Commons

time type

Full time

job requisition id

R-0043899

Department:

78008669 Home Care Care Management

Shift:

Day (United States of America)

Shift Length:

Hours Per Week:

40

Union Contract:

Non-Union

Weekend Rotation:

None

Job Summary:

Coordinates the day-to-day activities for office support and management, scheduling and staffing, and data management. Collaborates with leaders to address questions and resolve issues.

Key Position Details:

Job Description Summary

This position is responsible for the management of activities relative to third party payer billing. Ensures timely and accurate filing of claims, performs accounts receivable management, and follows up on denials and non-payments. May assist in the training and mentoring of other team members.

Job Description:

Principle Responsibilities

• Staffing/Scheduling
  • Staffs all assigned schedules with the appropriate personnel.
  • Tracks, updates, reviews and communicates changes daily for schedules.
  • May utilize the automated medical record scheduling and other systems.
  • Enters and updates timecards and mileage reimbursements.
• Office support and management
  • Responds to calls, questions and concerns in a timely manner.
  • Tracking and coordination of assigned reports and data management.
  • May coordinate new employee orientation/onboarding in regards to necessary equipment, paperwork, training and supplies.
  • May review, process and resolve claims issues in assigned work queues.
  • Updates and distributes department directories and phone lists.
  • May process charts, orders, labs and interdisciplinary team meeting information.
  • May field patient/family calls and route to the appropriate team member to facilitate admissions and visits.
  • Other duties as assigned.

Job Requirements

• Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description, and High school diploma or GED preferred
• Associate’s or Vocational degree preferred or
• Bachelor’s degree preferred
• 0 to 2 years healthcare/home care and/or hospice experience preferred and
• 0 to 2 years Strong customer service, office and computer skills preferred
• Certified Nursing Assistant (CNA), Licensed Practical Nurse (LPN) or Health Unit Coordinator (HUC) Certified Nursing Assistant (CNA, Licensed Practical Nurse (LPN) or Health Unit Coordinator (HUC) Upon Hire preferred

Physical Demands

Sedentary: Lifting weight Up to 10 lbs. occasionally, negligible weight frequently

Title: Executive Assistant

Location: Remote

GuidePoint Security provides trusted cybersecurity expertise, solutions and services that help organizations make better decisions and minimize risk. By taking a three-tiered, holistic approach for evaluating security posture and ecosystems, GuidePoint enables some of the nation’s top organizations, such as Fortune 500 companies and U.S. government agencies, to identify threats, optimize resources and integrate best-fit solutions that mitigate risk.

We are seeking an Executive Assistant for our CEO. We are looking for a people oriented person who is detail obsessed, thorough by nature and consistently proactive in their actions and communications. You will work closely with our leadership team and bring consistency, effectiveness, and accountability to all executive meetings and events through increased documentation, coordination, follow up and execution. You must have a curious mind, willingness to learn, motivation to excel and a genuine interest in business.

Roles and Responsibilities

• Communicate professionally, effectively and sometimes discreetly with high-profile customers, partners and employees
• Document, track, store and manage minutes for all executive team meetings (weekly, quarterly, BOD), including key decisions, votes and follow up actions
• Coordinate and distribute meeting agendas and slides in advance of meetings, ensuring all attendees are aware of their meeting action items and expectations
• Assist in coordination of Company All Hands meetings, including cross functional collaboration with marketing, master data, HR, practice areas etc to ensure preparedness across functions
• Manage daily functions of the CEO including calendar management and time optimization, travel bookings and expense reporting/approvals
• Serve as lead coordinator for executive staff offsite meetings, including hotel reservations, meeting room reservations, group meals, offsite dinners and more
• Know and watch industry trends, drivers and current events in order to be able to draft communications, presentations and more as necessary for special projects
• Other duties as assigned

Requirements

• Excellent written and verbal communication skills
• Time-management skills, with the ability to multitask or prioritize often and effectively
• Full understanding of frequently used computer software and programs, such as Microsoft Office, Excel, Google Drive, Salesforce and more

We use Greenhouse Software as our applicant tracking system and Free Busy for HR screen request scheduling. At times, your email may block our communication with you. Please be sure to check your SPAM folder so that you don’t miss updates on your application.

Why GuidePoint?

GuidePoint Security is a rapidly growing, profitable, privately-held value added reseller that focuses exclusively on Information Security. Since its inception in 2011, GuidePoint has grown to over 750 employees, established strategic partnerships with leading security vendors, and serves as a trusted advisor to more than 3,000 Enterprise-Level customers.

Firmly-defined core values drive all aspects of the business, which have been paramount to the company’s success and establishment of an enjoyable workplace atmosphere. At GuidePoint, your colleagues are knowledgeable, skilled, and experienced and will seek to collaborate and provide mentorship and guidance at every opportunity.

This is a unique and rare opportunity to grow your career along with one of the fastest growing companies in the nation.

Some added perks .

• Remote workforce primarily (U.S. based only, some travel may be required for certain positions, working on-site may be required for Federal positions)
• 100% employer-paid medical premiums (employee only $0 deductible and HSA plans) along with 75% employer-paid family contributions
• 100% employer-paid dental premiums (employee only) along with 75% employer-paid family contributions
• 12 corporate holidays and a Flexible Time Off (FTO) program
• Healthy mobile phone and home internet allowance
• Eligibility for retirement plan after 2 months at open enrollment
• Pet Benefit Option

Administrative Assistant

Job ID 2023-5767

Location US Remote

Type Full Time

Shift Day

Responsibilities

***Accepting Applications through Sunday, June 18***

Every day, in nearly 100 countries around the world, millions of people depend on Daktronics scoring and display systems for information and entertainment. Our displays provide vital travel information in airports and train stations and along highways.

They advertise the price of gas, store specials, and more as you make your daily commute. They also enhance spectators’ experiences at sporting events of all kinds, from Little League to the major leagues.

Learn more About Daktronics!

Our Human Resources team accelerates Daktronics success through people, fostering an engaging environment that leads to long-term mutual prosperity for each inidual and for the organization.Our HR Administrative Assistants are part of our Operations team and are an integral part of the Personnel Department supporting many activities and initiatives.

What are my responsibilities?

As an Administrative Assistant in our HR team, you will be partnering with others in our department along with our employees and supervisors. You’ll manage candidate application information, schedule interviews, and process background screens. You will also conduct new hire orientation.

You will manage employee information into our HRIS system by entering new hires, pay changes, and terminations. You will assist in guiding employees through their leave of absence requests and worker’s compensation claims through various communication methods and process proper documentation.

This position will challenge you to solve problems and work through unique situations daily, following legal guidelines and Daktronics philosophies. You will regularly answer or escalate questions from employees and supervisors regarding leave requests.

We continually strive for process improvement and value your opinion on how we can do things better (following Lean Office principles). You will develop a strong understanding of the overall company structure and the Personnel department to provide support to all areas.

Where will I work?

Daktronics offers the flexibility to work from U.S. home or campus locations. This opportunity is open to U.S. based candidates. Exact working hours are flexible, but this position will be based on working during regular business hours in the Central time zone.

Qualifications

What do I need to be qualified?

• A minimum of a bachelor’s degree is required with a preferred focus in human resources or business.
• You will also need demonstrated experience in the areas listed below:
• High level of proficiency in Office365 tools.
• Excellent interpersonal and communication skills. Fluent in English, both written and verbal.
• Highly self-motivated and directed with a keen attention to detail.
• Ability to effectively prioritize and execute tasks.
• Experience working in a team-oriented, collaborative environment, and building effective relationships.
• Strong organizational skills with demonstrated ability to manage multiple and changing priorities with accuracy.
• Commitment to following policies and procedures and maintaining confidentiality.
• Applicants must be 18 years of age or older.
• Ability to meet all workplace safety requirements, which includes following safety protocols related to COVID-19.
• Daktronics does not sponsor, renew, or extend immigration visas for this position.

Executive Assistant

JOB TYPE Full Time

LOCATION Remote United States

Please be aware we have noticed an increase in hiring scams potentially targeting Seismic candidates. Read our full statement on our Career’s page.

Seismic, a rapidly growing Forbes Cloud 100 company, is the global leader in enablement, helping make sales teams better by becoming more productive and engaging with buyers in a compelling way. Seismic’s platform provides continuous guidance to improve behavior, content, and skills to win more deals and deliver better experiences. Nearly 2,000 organizations including IBM and American Express have made Seismic their enablement platform of choice. Seismic integrates with business-critical platforms including Microsoft, Salesforce, Google and Adobe. Seismic is headquartered in San Diego, with offices across North America, Europe, and Australia.

Seismic is committed to building an inclusive workplace that ignites growth for our employees and creates a culture of belonging that allows all employees to be seen and valued for who they are. Learn more about DEI at Seismic here.

As the Executive Assistant to the senior leaders of the Marketing organization and Talent organization, you will have a front-row view to the operational planning, strategy, and execution of the marketing, product marketing, education & advocacy and talent teams. This role requires a sharp, independent self-starter who executes with confidence and grace under pressure, but garners respect through operating with thoughtfulness, empathy, and a deep understanding of the organization’s mission, vision, and values.

What you will be doing:

While the Executive Assistant will require expert travel planning and calendar management skills, the ideal candidate will feel comfortable thinking holistically and strategically about all projects outside of basic administration. The person in this role should embrace and excel at partnering with different personalities, leading with executive presence, and know how to adapt to achieve success. The ideal candidate will build trust, maintain confidentiality, and operate with integrity in all interactions.

The Executive Assistant will partner with the executive to craft messages to key stakeholders. Excellent communication skills (written and oral), as well as executive presence, including the ability to easily switch tones based on the audience, is not only necessary, but crucial in this EA role. It is important for the EA to take time to understand the business, the key stakeholders, and the goals of the Marketing organization, and use all available resources to gather context when details are ambiguous.

Specific activities include:

• Align the leaders’ time with their priorities
• Own the planning and execution of projects, but delegate when needed
• Increase the leaders’ bandwidth and productivity by proactively taking things off their plate and driving projects to completion
• Lead the agenda planning, communication and recaps of the marketing and talent leadership team meetings and summits, including event planning on behalf of the leaders
• Ensure the leaders are prepared for all engagements, including but not limited to complete briefing materials, agendas, and travel itineraries. This will often require cross-functional collaboration and influence
• Work with marketing and talent teams to streamline executive requests
• Expertly arrange travel, and review for accuracy
• Complete details of expense reports on behalf of the leaders
• Communicate changes with empathy and respect
• Strong ability to read the room and adjust as needed
• Extremely proficient with Microsoft Office Suite drive with high aptitude for learning new software and systems.
• Diverse background including experience in project/program management
• Occasional travel

What you bring to the team:

• 7+ years’ experience serving C-Level executives in a 1:1 or 2:1 capacity, preferably in a high growth or entrepreneurial environment
• 2+ years of project management
• Exceptional written and verbal storytelling ability
• Strong customer-centric mindset
• B.A., B.S. preferred

What we have for you:

• Take time to rest and recharge w/ paid time off, paid company holidays, and end of year company shutdown
• Medical, dental, vision and 2x life insurance
• Paid parental leave
• Access to free paid telemedicine
• Mental health + Employee Assistance programs w/ free counseling sessions
• Bring Your Own Device technology stipend
• Seismic Cares Program w/ charitable donation matching
• $1,000 annual professional development reimbursement
• Equity program and performance-based bonuses
• Nine Communities of Belonging (aka employee resource/affinity groups)
• 401k w/ employer match
• Health Savings Accounts with $1,000 Single/$2,000 Family employer contribution and employer-paid disability plans
• Pre-tax commuter benefits

#LI-RK1

#LI-Remote

Headquartered in San Diego and with employees across the globe, Seismic is the global leader in sales enablement, backed by firms such as Permira, Ameriprise Financial, EDBI, Lightspeed Venture Partners, and T. Rowe Price. Seismic also recently expanded its team and product portfolio with the acquisition of Percolate, Grapevine6, and Lessonly. Our board of directors is composed of several industry luminaries including John Thompson, former Chairman of the Board for Microsoft.

Seismic is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to gender, age, race, religion, or any other classification which is protected by applicable law.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Req ID 1396

Title: Executive Assistant (Contract to Hire)

Location: Remote, USA

Updated: May 2023

Life360 is a Remote First company, which means a remote work environment will be the primary experience for all employees. All positions, unless otherwise specified, can be performed remotely (within the US) regardless of any specified location above.

Life360’s team of Executive Assistants have a deep understanding of Life360’s cross-functional dynamics with high visibility across the company. These critical team members are viewed as strategic partners who keep the executives and their teams focused on company goals while also finding moments to celebrate our values and culture. This is an opportunity to work alongside iniduals who are united by a strong sense of teamwork and collaboration.

About the Job

We are looking for a dynamic and hardworking Executive Assistant to join our Administrative team. This is a Contract to Hire role. You will support various Engineering VPs. You will assist in driving efficiency in day-to-day affairs and execution across the whole Engineering organization.

Life360 has recently transitioned to a fully remote company, which has created the need to redefine what structure and organization is to each team, and how to keep employees motivated in new and exciting ways. You will play a pivotal role, not only in keeping the Engineering organization running smoothly and efficiently, but inspiring morale and team building. Our ideal candidate is highly organized, proactive, and collaborative with a can-do attitude. Using your exceptional communication skills and multitasking abilities, you’ll effectively help optimize your executives’ time and create value for the organization. You are comfortable taking on any challenge independently to support the growth of the business.

This is a fully remote permanent position reporting to the Manager, Executive Administration.

The salary range for this position is $76,500 to $100,000. We take into consideration an inidual’s background and experience in determining final salary- therefore, base pay offered may vary considerably depending on job-related knowledge, skills, and experience. The compensation package includes a wide range of medical, dental, vision, financial, and other benefits, as well as equity.

What You’ll Do

• Scheduling and ensuring that stakeholders are prepared for meetings, that agendas and materials are distributed prior to each meeting. You will manage notes and next steps that are agreed upon by the participants; driving follow-ups.
• Handling a fast-paced environment and ever-changing requests
• Acting as a culture ambassador for your executives, always looking for ways to encourage togetherness in a remote world
• Preparing and distributing meeting note summaries and track follow ups
• Tracking action items for your executives and ensuring they are managing those responsibilities
• Ensuring preparation and delivery of key updates to the executive team and other stakeholders
• High calendar management for a team of executives
• Coordinating strategy offsites as well as company and team activities
• Coordinating international and domestic travel arrangements
• Managing expenses for the members of the executive team that you support
• Manage projects and special initiatives
• Develop and maintain strong relationships with internal stakeholders and external partners
• Ability to handle highly confidential information
• Ability to operate productively while working remotely
• Ability to partner and collaborate with a team of three other Executive Assistants

What We’re Looking For

• Bachelor’s Degree or equivalent experience
• 3-5 years of experience supporting Senior Leaders
• Proven track record for providing excellent support to executives in high growth technology companies
• Utmost discretion in dealing with confidential information
• Diligent attention to detail and exceptional organizational skills
• Excellent verbal and written communication skills
• The ability to prioritize based on the needs of the team and the needs of the business
• Get-it-done no matter what approach to high priority items
• Anticipate change and react quickly and efficiently
• The ability to bring energy and drive urgency
• The ability to work across multiple time zones
• Strong interpersonal skills, especially with your peers
• Experience working with a team of Executive Assistants
• Familiarity with using Google Suite, Slack, Confluence, Expensify, and Docusign
• Added bonus: experience working in a fully a remote environment

Our Benefits

• Competitive pay and benefits
• Medical, dental, vision, life and disability insurance plans (100% paid for employees)
• 401(k) plan with company matching program
• Mental Wellness Program & Employee Assistance Program (EAP) for mental well being
• Flexible PTO, 13 company wide days off throughout the year & paid Holiday Shutdown
• Learning & Development programs
• Equipment, tools, and reimbursement support for a productive remote environment
• Free Life360 Platinum Membership for your preferred circle
• Free Tile Products

Title: Executive Administrative Assistant

Location: Remote- US

AT A GLANCE

Our team is currently seeking an experienced Executive Assistant to provide exceptional support to several Senior Vice Presidents as well as oversee office administrative duties in our Charlotte office. You’ll be the main point of contact for a variety of administrative tasks and collaborate with others to make all coordination seamless. This role requires superior organization skills and the ability to prioritize in a high energy, fast-paced environment.

What You’ll Do

• Calendar management for multiple executives
• Assist Executives with special projects, attend meetings as needed in order to support project work
• Correspondence with potential and current clients
• Coordinating internal/external meetings, primarily in the Charlotte office (catering, IT set up, etc.)
• Travel and expense reports
• Planning internal and external events and meetings
• Welcoming executive guests and act as a point of contact during their visits
• Maintain visitor/vendor badge log, scan logs.
• Serving as a backup for other EA’s when needed

What We’re Looking For

• 2+ years of recent experience as an Executive Assistant supporting senior level executives, 5+ years of experience in an administrative capacity
• Proficient in Microsoft Office (Word, Excel, Powerpoint, and Outlook)
• Ability to manage and organize multiple projects at once
• Proactive and able to autonomously problem solve
• Prior experience supporting multiple leaders
• Prior experience booking travel and completing expense reports
• Superior organization and attention to detail
• Exceptional communication, both orally and written
• Comfort in a fast-paced environment; ability to work under pressure and meet deadlines

Pursuant to various state Fair Pay Acts, below is a summary of compensation elements for this role at the company. The following benefits are provided by RVO Health, subject to eligibility requirements.

• Starting Salary: $68,000 – $92,000
  *Note actual salary is based on geographic location, qualifications and experience
• Health Insurance Coverage (medical, dental, and vision)
• Life Insurance
• Short and Long-Term Disability Insurance
• Flexible Spending Accounts
• Paid Time Off
• Holiday Pay
• 401(k) with match
• Employee Assistance Program
• Paid Parental Bonding Benefit Program

We offer competitive salaries and a comprehensive benefits program for full-time employees, including medical, dental and vision coverage, paid time off, life insurance, disability coverage, employee assistance program, 401(k) plan and a paid parental leave program.

We are committed to providing equal employment opportunities to qualified iniduals with disabilities. This includes providing reasonable accommodation where appropriate. Should you require a reasonable accommodation to apply or participate in the job application or interview process, please contact [email protected].

#LI-Remote

Executive Assistant

United States of America

About Boomi and What Makes Us Special

Are you ready to work on world-changing technologies? Today, organizations need to move with increased agility and insight to grow and thrive. Boomi is one of the hottest tech companies in the SaaS/Cloud industry, named a leader for eight years in a row in the Gartner Enterprise iPaaS Magic Quadrant, and recently recognized by Inc. Magazine as one of the best workplaces. Our award-winning, patented technology is transforming the world of integration by making enterprise-class integration technology accessible and affordable to companies of all sizes.

Boomi provides the foundation on which businesses can evolve and innovate. We help organizations connect everything and engage everywhere across any channel, device, or platform. More than 18,000 organizations are using Boomi to run better, faster, and smarter.

Working at Boomi means doing what you love. We hire trailblazers with an entrepreneurial spirit who can solve challenging problems, make a real impact in technology, and want to build something big. If you are passionate about solving hard problems, enjoy working with world-class people, and developing cutting-edge technology, we want to talk to you.

***Please note this position will be required to work business hours in Pacific Standard time.

As an Executive Assistant, you will contribute to the efficiency of our business by providing personalized and timely support to our executive leadership. You will provide support to the Senior Vice President, including calendar management, organizing meetings, coordinating travel arrangements, and preparing expense reports.

What you’ll do:

Coordinate scheduling and calendar management, as well as management of content and flow of information to senior executives Manage and coordinate senior executives’ travel and travel-related activities, including expense reports Organize staff and business meetings and prepare supporting materials Act as the point of contact among executives, employees, clients, and other external partners

The experience you bring:

4+ years supporting senior executives in an Executive Assistant or similar role Proficiency in G-Suite, Concur, Microsoft Office and other office productivity tools, with the aptitude to learn new software and systems Proactive problem solver with exceptional communication and interpersonal skills Well-organized, have great time management skills, and ability to multi-task Ability to maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business

At Boomi we show up for each other with empathy, compassion, and purpose because, at Boomi, we win as onethat’s why we strive to integrate more erse voices for a stronger and smarter team.

Boomi is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Boomi are based on business needs, job requirements, and inidual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Boomi will not tolerate discrimination or harassment based on any of these characteristics. Boomi encourages applicants of all ages.

Boomi is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind.

Talent Assistant

at Whalar

USA (Remote)

Job Title: Talent Assistant

Work Location: USA (Remote)

Start Date: ASAP

Recently named Adweek Creator Agency of the Year, Whalar is a global, award-winning creator commerce company that works closely with today’s biggest brands, content creators, and world-leading social platforms to deliver innovative and creative content. We differentiate ourselves by our unique capabilities, including proprietary technology, brand partnership expertise, brilliant creator talent management, and dedicated Web3 innovation practice.

We believe this is a rare chance to join a truly special team and to help us shape the future of a highly respected, growth-oriented business that is committed to doing well by doing good.

About the role:

As an Assistant to Talent Managers, you will play a crucial role in supporting and assisting the managers in their day-to-day operations. Your primary responsibilities will include administrative tasks such as scheduling meetings, managing calendars, preparing reports and presentations, coordinating travel arrangements, and assisting with various projects. You will also be responsible for maintaining the company’s talent database, conducting research on industry trends and talent, and providing excellent customer service to clients and team members alike. The ideal candidate should possess excellent organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.

Here’s what you’ll do day-to-day:

• Preparing case studies for brand partners
• Managing talent diaries and travel logistics
• Completing weekly reporting for talent
• Overseeing talent press and media requests
• Managing talent event invites
• Inbox management
• Update and manage Whalar platform for stars and talent databases
• Staff travel and hotel bookings
• Compiling material for showreels and working with managers to compose them
• Ordering Christmas presents and sending out birthday cards, etc, for clients
• Handling charity / fan mail requests
• Liaising with Finance re raising invoices and general Talent payments
• Occasional attendance at events/shoots with Talent
• Dealing with any other ad hoc duties that might be required for example arranging internal/external meetings

Here’s what we’re looking for:

• Experience within Media or the Entertainment Industry is preferable
• The handling of sensitive information, discretion is of the utmost importance
• Excellent organization and administration skills
• Ability to communicate at all levels both in written and verbal form
• Proactive and forward thinking; able to use own initiative
• Professional approach
• Positive and can do attitude with plenty of energy and enthusiasm

The salary range for this role is $50,000 + benefits + bonus

Our values:

Our people are our superpower. At Whalar, ersity, equity, inclusion, and accessibility are at the core of who we are. We are deeply committed to reflecting on the unique journeys, authentic voices, and perspectives of our people, our creators, and the communities they represent. Our hope is to impact accessibility beyond compliance and help break societal stigmas and stereotypes. We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our company stronger. If you share our values and our enthusiasm for everything creator, we want to meet you, and we encourage you to apply.

The perks:

Whalar is a remote-first working environment, providing our employees with the flexibility to be their most creative and successful versions of themselves. Whalar is located across 18 states in the US and 6 countries including offices in London and Malaga, Spain. Whalar provides flexible benefits and collaborative work environments/experiences, empowering employees to work productively in a setting that best and uniquely suits their needs.

• Company-wide yearly bonus
• Medical, Dental, Vision
• 25 days of PTO + Sick days + Winter break
• Retirement planning with employer match
• Monthly phone/internet reimbursement
• Professional development stipend
• Home office allowance
• Fertility benefits
• 16 weeks of paid parental leave
• Calm App subscription (Add up to 4 dependents)
• Fwrd personal development App subscription
• Volunteer Days
• Identity theft protection & Legal assistance
• Life & Disability Insurance
• Pet Insurance
• Social Programs
• 4.5 day work week

Whalar provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Equal opportunity extends to all aspects of the employment relationship, including hiring, promotions, training, working conditions, compensation, and benefits.

Executive Assistant

Location: US National

• Employees can work remotely
• Full-time

Company Description

Block is one company built from many blocks, all united by the same purpose of economic empowerment. The blocks that form our foundational teams — People, Finance, Counsel, Hardware, Information Security, Platform Infrastructure Engineering, and more — provide support and guidance at the corporate level. They work across business groups and around the globe, spanning time zones and disciplines to develop inclusive People policies, forecast finances, give legal counsel, safeguard systems, nurture new initiatives, and more. Every challenge creates possibilities, and we need different perspectives to see them all. Bring yours to Block.

Job Description

At Block, the Executive Operations team’s Mission is to amplify the impact of our executives and their teams. We aim to extend our executive’s reach by strengthening connections within and beyond their teams. You will have a strong focus on team building, transparency, and cultivating a happy and healthy workplace. This allows us to be strategic partners, ensuring your critical path is always clear and illuminated. We are a center of excellence for Block, inspiring our teams as operational experts.

You will take on a much-needed body of work balancing critical responsibilities required to support three leaders within our Controllership team. This position can sit in any US Block office or be 100% remote from any US state with the exception of Alaska. Performing the responsibilities of this role will be primarily within Pacific Time hours.

You Will:

• Performing the responsibilities of this role will be primarily within Pacific Time hours.
• Provide administrative support to three executives within Block’s Controllership team.
• Maintain sensitive and complex calendars, and coordinate globally with executives, cross functional partners, and EAs.
• Be an active participant and knowledgeable resource, while ensuring executive preparation and effectiveness
• Proactively identify gaps, take ownership of projects, and foster streamlined execution
• Help compile and prepare materials and agendas for team meetings, such as all-hands presentations and team gatherings
• Find new and efficient ways to create processes to help maximize your executives’ time, including weekly reporting, goal-tracking, and team meetings
• Work within our centralized Executive Operations team to provide support, mentorship, and guidance to enhance the team as a whole.

Qualifications

• 4+ years of experience as an Executive Assistant, Administrative Business Partner, or similar role
• Strong communication skills and ability to connect distributed teams in a remote environment
• Proficient using Google Suite and Apple products
• A collaborative mindset and an appreciation for the challenges of supporting a growing team of erse personalities and programs

Additional Information

Block takes a market-based approach to pay, and pay may vary depending on your location. U.S. locations are categorized into one of four zones based on a cost of labor index for that geographic area. The successful candidate’s starting pay will be determined based on job-related skills, experience, qualifications, work location, and market conditions. These ranges may be modified in the future.

• Zone A: USD $49.95 – USD $61.01
• Zone B: USD $46.44 – USD $56.73
• Zone C: USD $42.45 – USD $51.88
• Zone D: USD $37.45 – USD $45.82

To find a location’s zone designation, please refer to this resource. If a location of interest is not listed, please speak with a recruiter for additional information.

Benefits include the following:

• Healthcare coverage
• Retirement Plans including company match
• Employee Stock Purchase Program
• Wellness programs, including access to mental health, 1:1 financial planners, and a monthly wellness allowance
• Paid parental and caregiving leave
• Paid time off
• Learning and Development resources
• Paid Life insurance, AD&D. and disability benefits
• Perks such as WFH reimbursements and free access to caregiving, legal, and discounted resources

Title: Executive Assistant, Product

Location: Remote – United States

GitHub is changing the way people build software together. We’re growing fast and looking for an experienced Executive Assistant with excellent communication skills to support our VP of Product.

The Executive Assistant will be responsible for handling key processes, supporting the critical needs of the business. You should be detail-oriented, organized, punctual, and comfortable working in highly fast-paced environments. You’ll be entrusted with highly sensitive information on a regular basis relating to headcount activity, financial plans, and strategic partnerships. Being active and able to make decisions with minimal guidance or communication is crucial in this role. We’re looking for an inidual who sees problems as puzzles to solve and is resourceful in their ingredients to the solution.

You may also provide light support to other key leaders within the organization as needed. This role is based remotely within the United States and reports to the Business Manager within the Product Organization.

Responsibilities:

• Arrange complex and detailed travel plans, for both international and domestic, as well as itineraries and agendas
• Provide administrative support to the VP of Product, including calendar, and expense management in a timely manner
• Anticipate the needs of a busy team and help them be more productive and successful
• Help to organize training activities and on-boarding sessions for new leaders coming into the business, working in partnership with Product Operations and the Business Manager
• Project manage key initiatives, such as OKRs and monthly business reviews
• Proactively resolve time-sensitive issues, demonstrating excellent judgment and problem-solving skills
• Schedule meetings, mini-summits, and annual meetings to drive deal flow and team collaboration both internally and externally
• Assist with presentations, internal communications, and media communications
• Manage meeting agendas, notes and minutes, and follow-up items
• Be a liaison and build positive working relationships with Product Leadership and other cross functional stakeholders, including finance, communications, HR, and IT
• Handle confidential information professionally

Minimum Qualifications:

• 5+ years of executive administration experience or equivalent combination of professional experience
• Experience working in technical environments, within a global business for a global leader and experience scheduling across multiple time zones
• Experience and expertise in leading meetings or managing projects involving senior-level personnel

Preferred Qualifications:

• Ability to learn new technologies quickly, such as GitHub or project management software
• Proficient in Google Apps, particularly Google Calendar, Google Docs, and Google Sheets
• Competent in Powerpoint, Keynote and in communication technologies including Slack and Microsoft Teams
• Strong attention to detail when handling priorities, projects, and deadlines
• Skilled in multitasking across various stakeholder needs
• Skilled with creative, critical thinking, solving ambiguous problems, and project management
• Ability to anticipate and prioritize needs, build positive working relationships with key leaders and stakeholders
• Flexible when it comes to responsiveness and adaptive to an ever-changing environment
• Strong interpersonal skills and the ability to communicate with all levels and departments within the organization
• Excellent written and verbal communication skills

Minimum salary of $58,800 to maximum $156,000.

In addition, certain roles also have the opportunity to earn sales incentives based on revenue or utilization, depending on the terms of the plan and the employee’s role.

These pay ranges are intended to cover roles based across the United States. An inidual’s base pay depends on various factors including geographical location and review of experience, knowledge, skills, abilities of the applicant. At GitHub certain roles are eligible for benefits and additional rewards, including annual bonus and stock. These rewards are allocated based on inidual impact in role.

Location: In this role, you can work remotely from anywhere in the United States.

#LI-Remote

Who We Are:

As the global home for all developers, GitHub is the complete AI-powered developer platform to build, scale, and deliver secure software. Over 100 million people, including developers from 90 of the Fortune 100 companies, use GitHub to build amazing things together across 330+ million repositories. With all the collaborative features of GitHub, it has never been easier for iniduals and teams to write faster, better code.

Leadership Principles:

Customer Obsessed – Trust by Default – Ship to Learn – Own the Outcome – Growth Mindset – Global Product, Global Team – Anything is Possible – Practice Kindness

Why You Should Join:

We are also committed to keeping Hubbers healthy, motivated, focused and creative. We’ve designed our top-notch benefits program with these goals in mind. In a nutshell, we’ve built a place where we truly love working, we think you will too.

GitHub is made up of people from a wide variety of backgrounds and lifestyles. We embrace ersity and invite applications from people of all walks of life. We don’t discriminate against employees or applicants based on gender identity or expression, sexual orientation, race, religion, age, national origin, citizenship, disability, pregnancy status, veteran status, or any other differences. Also, if you have a disability, please let us know if there’s any way we can make the interview process better for you; we’re happy to accommodate!

Please note that benefits vary by country. If you have any questions, please don’t hesitate to ask your Talent Partner.

Executive Assistant

• Job Locations US-Remote | US-MA-Boston
• ID 2023-58703
• Position Type Full-Time
• Minimum Salary USD $74,800.00/Yr.
• Maximum Salary USD $92,600.00/Yr.

Description

Provides administrative support for executives, exercising confidentiality, tact, and diplomacy. Manages executive calendars, prepares materials for meetings, triages communications, coordinates and optimizes executive travel plans, and helps to keep executives focused and on schedule. Essence of the role is to enable executives supported to be more productive with their time and to work as efficiently and effectively as possible.

Responsibilities

• Identifies the preferred method of support for assigned executives and appropriately accommodates working style. Partners with executives to help them be more efficient and effective with their time, consistently maintaining strong communication.
• Manages executive calendars. Acts as a gatekeeper to include prioritization of meetings and resolving scheduling conflicts. Keeps executives informed of changes and helps to keep them on schedule.
• Triages and responds to various forms of communications based on executive needs and preferences. Coordinates responses to requests for information, surveys, etc.
• Assists executives with preparing for meetings, to include preparing materials, setting up agendas, obtaining materials in advance, and distributing materials.
• Prepares, updates, and organizes information (using PowerPoint, Excel, Word, etc.) for inclusion in huddle boards, reports, correspondence, presentations, budgets, etc. Edits documents for accuracy, format, and arrangement of material.
• Optimizes travel arrangements (transportation, accommodations, agenda) based on executive travel needs and preferences. Manages complex itineraries, to include any changes. Processes related expenses.
• Coordinates/assists with managing team meetings (staff meetings, town halls, quarterly on-sites/off-sites, team gatherings, etc.) whether virtual or in-person. Assists with event planning.
• Assists in keeping executives and their teams well organized, to include online retrieval and archiving on collaboration platforms such as MS Teams and SharePoint, as well as supporting the Company’s records retention schedule.
• Learns and keeps informed of new tools and technologies to further executive productivity.
• Identifies and communicates useful functionality and assists with troubleshooting.
• Assists with process and/or program management such as maintaining distribution lists, coordinating nominations, distributing updates, administering surveys, conducting research, obtaining resources, preparing documents, etc.

Qualifications

• Solid knowledge of administrative procedures, software applications (such as Microsoft Office Word, Excel, PowerPoint, Teams, Adobe Acrobat, etc.) records management systems, and other business procedures and terminology.
• Excellent organizational skills, time management skills and attention to detail, to include anticipating needs, being resourceful and proactive.
• Displays high degree of professionalism in order to maintain confidential information with discretion, deal with people tactfully, and help establish strong relationships and positive communication.
• Competencies typically acquired through an associate`s degree (or equivalent) and 4 to 6 years of relevant and progressively more responsible administrative experience, to include prior experience providing support at the management level.

About Us

At Liberty Mutual, our purpose is to help people embrace today and confidently pursue tomorrow. That’s why we provide an environment focused on openness, inclusion, trust and respect. Here, you’ll discover our expansive range of roles, and a workplace where we aim to help turn your passion into a rewarding profession.

Liberty Mutual has proudly been recognized as a “Great Place to Work” by Great Place to Work US for the past several years. We were also selected as one of the “100 Best Places to Work in IT” on IDG’s Insider Pro and Computerworld’s 2020 list. For many years running, we have been named by Forbes as one of America’s Best Employers for Women and one of America’s Best Employers for New Graduates as well as one of America’s Best Employers for Diversity. To learn more about our commitment to ersity and inclusion please visit: https://jobs.libertymutualgroup.com/ersity-inclusion

We value your hard work, integrity and commitment to make things better, and we put people first by offering you benefits that support your life and well-being. To learn more about our benefit offerings please visit: https://LMI.co/Benefits

Liberty Mutual is an equal opportunity employer. We will not tolerate discrimination on the basis of race, color, national origin, sex, sexual orientation, gender identity, religion, age, disability, veteran’s status, pregnancy, genetic information or on any basis prohibited by federal, state or local law.

Administrative Assistant

Location: United States

Requisition Number241798

Risk-Strategies is looking for an Administrative Assistant to support our Information Technology ision. The idea candidate for this job is resourceful, a good problem solver and highly organized.

Primary Responsibilities and Duties:

• Ability to streamline and organize internal processes
• Multi-task, while maintaining complex schedules and managing administrative support, is essential in this position
• Manage workflow and ensure that deadlines are met
• Strong Microsoft skill set with intermediate level expertise in Excel

Requirements and Qualifications:

• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
• Ability to analyze and revise operating practices to improve efficiency
• Detail oriented and comfortable working in a fast-paced office environment
• Exceptional communication skills
• Superior organization skills and dedication to completing projects in a timely manner

Risk Strategies is a top national specialty insurance brokerage and risk management firm assisting organizations and iniduals to simplify the process of protecting assets, offering benefits and minimizing liability. With over 97 offices and 4,200 employees across the US & Canada, we thrive on our passion to be ranked a Best Places to Work since 2018 by our most important asset, our employees. For 2020, Risk Strategies was named 6th Fastest Growing Firm, 12th Largest Personal Lines Broker, 11th largest privately-held P&C Broker and the 16th largest US Broker by Insurance Journal.

Risk Strategies Company does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.

Administrative Assistant

Remote – US ONLY

• Contract

Overview

Team Treehouse is looking for a part-time assistant to provide general administrative support to our leadership team. This position is entirely remote/online and requires a 20-hour-per-week commitment.

Responsibilities

• Handle confidential information with a high level of integrity and discretion.
• Process invoices and payment collection.
• Read and route email correspondence and online postal mail, organize communications, draft replies.
• Perform operational tasks in and associated with our Human Resource management system, including entering commissions and contractor invoices, processing bi-weekly payroll run, and completing various administrative HR tasks.
• Assist with ad hoc research and data entry projects.

Qualifications

• Highly organized and detail oriented.
• Experience working with remote teams is highly preferred.
• Excellent listening and verbal communication skills.
• Ability to prioritize and handle multiple assignments while maintaining commitment to deadlines.
• Proficiency in computer programs including web-based administration tools, Google productivity programs, video conferencing, and messaging apps.
• Quick learner of new applications and technologies.
• Exceptional time management and project coordination skills.

Benefits

Salary offered is $20/hr.

About Treehouse

Treehouse is a popular online educational platform that has taught more than 1.1 million students how to code and design websites. Our mission is to ersify the tech industry through accessible education, unlocking the door to opportunity, and empowering people to achieve their dreams. We partner with nonprofits, libraries, schools, and organizations that share our goal of providing people from all walks of life with access to high-quality, low-cost, and practical technology instruction.

Remote Sr. Administrative Associate

remote type Remote

locations USA_Remote

time type Full time

job requisition id R231002246

Williams Lea is hiring for a Remote Senior Administrative Associate to work Monday to Friday 8:30 am to 5:30 pm!

Pay: $21.00/hour

Benefits:

• Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug)
• 401k Retirement Savings Plan Including Employer Match
• Paid Time Off (PTO)
• Life Insurance
• Paid Parental Leave
• Short-term & Long-term Disability
• Healthcare & Dependent Care Flexible Spending Accounts
• Domestic Partner Coverage
• Commuter Benefits
• Legal Assistance
• Employee Assistance Program (EAP)
• Additional Employee Perks and Discounts

Job duties

(* denotes an “essential function”)

• *Utilize appropriate logs and/or tracking software for all administrative support work
• *Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle
• *Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing documents for communications/memos/presentations, data entry for expenses/time/other, creating reservations/scheduling (meetings, conference rooms, A/V, hospitality, travel, concierge), content/asset management, records or other research, high volume mail support
• *Use established procedures, standards and formats to complete administrative requests to client satisfaction
• *Communicate with team members, lead, supervisor or client on job or deadline concerns
• *Meet contracted deadlines for service delivery to our clients
• *Troubleshoot basic software or hardware problems
• Help to foster a proactive environment of continuous service enhancement and relationship building with the client
• Perform quality assurance on work of others, as requested
• Adhere to Williams Lea policies, in addition to client policies
• Use equipment and supplies in a cost efficient manner

Job qualifications

• High school diploma or equivalent
• Minimum (1) year administrative support experience preferably in a legal, banking or large corporate environment
• Skilled in the use MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills
• Familiar with other software programs for providing administrative support
• Strong attention to detail; able to work on multiple projects simultaneously
• Must have good organizational skills
• Must be able to meet deadlines and complete all projects in a timely manner
• Ability to handle sensitive and/or confidential documents and information
• Able to exercise good judgment to make decisions that conform to business needs and policy
• Good problem solving skills, with the ability and understanding of when to escalate a problem to a supervisory level
• Ability to maintain professional composure when working with immediate deadlines
• Ability to work both independently and collaboratively as part of a team
• Ability to work in a fast paced environment
• Ability to communicate professionally both verbally and in writing
• Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions
• Must be self-motivated with a positive attitude
• Proven customer service skills are required in order to create, maintain and enhance customer relationships

Who we are: In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years.

Our 5,200+ talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments.

We’re always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization.

It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law.

Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing.