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Administrative Assistant

(Remote)

US-Remote

2023-12723

# of Openings: 1

General & Administrative

Summary

Our Administrative Assistants are essential to the success and efficiency of our company. They support the needs of our leadership and their respective teams, while also functioning as a dynamic member of the Executive Administrative team.

We’re in need of a dependable and motivated inidual who’s ready to hit the ground running. As an Administrative Assistant, you’ll tackle multiple tasks, projects, and day-to-day priorities in a fast-paced work environment.

The ideal candidate has impeccable organizational skills, is a creative problem-solver, and adapts well to change and feedback.

We’d love to have you apply, even if you don’t feel you meet every single requirement in this posting. At Yelp, we’re looking for great people, not just those who simply check off all the boxes. This is a full-time remote role based in the United States.

What you’ll do:

• You will efficiently assist with scheduling with strong attention to accuracy and details, including coordinating complex calendars across multiple time zones
• You will provide calendar support for Directors as needed and be proficient in Google Calendar, including calendar overhauls and continuous scheduling needs
• You will provide support on expense reports
• You will be responsible for preparing materials (slideshows, newsletters, and other items) for weekly departmental meetings
• You will support internal events involving catering, team offsites, happy hours, and company-wide meetings
• You will collaborate with other members of the EA team for quick turnaround of requests
• You will support responses to queries from Software Engineers and Engineering Managers via email and Slack
• You will assist in coordinating multi-day planning workshops

What it takes to succeed:

• You hold 2+ years of administrative assistant or similar experience
• Bachelor’s degree preferred, highschool diploma or GED required
• You maintain a sense of urgency with quick response time
• You have extremely high attention to detail
• You possess a working knowledge of Google Suite Apps (Google Docs, Google Sheets, Google Slides, Gmail) and Slack
• You have the ability to adapt and think quickly to changing schedules, to balance multiple issues in a fast-paced environment
• You have discretion and sensitivity with confidential information
• You have a client service orientation — you strive to provide the best service possible as an inidual contributor and team player

What you’ll get:

• Effective your first day: Full medical, vision, and dental (100% paid employee only coverage)
• 15 days PTO (accrual begins on date of hire and increases with 2+ years of tenure thereafter), 12 paid holidays, plus one floating holiday
• Up to 14 weeks of parental leave
• Monthly wellness subsidy
• Work from home reimbursement
• Flexible spending account
• 401(k) retirement savings plan
• Employee stock purchase plan
• Compensation range for this position is $46,000-$78,000 annually. You may also be offered a bonus and benefits.

Closing

At Yelp, we believe that ersity is an expression of all the unique characteristics that make us human: race, age, sexual orientation, gender identity, religion, disability, and education — and those are just a few. We recognize that erse backgrounds and perspectives strengthen our teams and our product. The foundation of our ersity efforts are closely tied to our core values, which include “Playing Well With Others” and “Authenticity.”

We’re proud to be an equal opportunity employer and consider qualified applicants without regard to race, color, religion, sex, national origin, ancestry, age, genetic information, sexual orientation, gender identity, marital or family status, veteran status, medical condition or disability.

Actual salary offered may vary based on multiple factors, including but not limited to, an inidual’s location and experience.

We will consider for employment qualified candidates with arrest and conviction records, consistent with applicable law (including, for example, the San Francisco Fair Chance Ordinance for roles based in San Francisco).

We are committed to providing reasonable accommodations for iniduals with disabilities in our job application process. If you need assistance or an accommodation due to a disability, you may contact us at [email protected] or 415-969-8488.

Note: Yelp does not accept agency resumes. Please do not forward resumes to any recruiting alias or employee. Yelp is not responsible for any fees related to unsolicited resumes.

US Recruiting and Applicant Privacy Notice

#LI-Remote

Senior Executive Assistant

Job Category: Central Services

Requisition Number: SENIO005090

Posting Details

• Full-Time
• Locations: Online / Remote

Job Details

Description

Senior Executive Assistant

Rasmussen University

Online/Remote

The Senior Executive Assistant will work closely with the university’s Academic senior leadership team to provide top-tier administrative support. This position requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with the utmost confidentiality. The successful candidate will be a proactive and resourceful professional who can manage complex calendars, coordinate meetings and events, and handle a variety of tasks with professionalism and efficiency.

Responsibilities:

Calendar Management:

• Skillfully manage and organize the schedules of senior executives, ensuring optimal time utilization.
• Arrange and coordinate meetings, appointments, and travel arrangements, taking into account priorities and potential conflicts.

Administrative Support:

• Exhibit proficiency in document preparation, including drafting and editing correspondence, reports, and presentations.
• Prepare agendas, notices, and meeting materials for weekly meetings and conference calls
• Maintain meticulous digital and physical file systems to streamline information retrieval.
• Prepare expense reports through Concur in a timely manner.

Meeting and Event Coordination:

• Demonstrate adeptness in planning and executing board meetings, executive council meetings, conferences, and special events.
• Handle all aspects of logistics, from scheduling and agenda preparation to catering arrangements.

Communication Liaison:

• Serve as a central point of contact between senior executives and various university departments, staff, faculty, students, and external stakeholders.
• Manage incoming and outgoing communications, including telephone calls and emails, responding effectively and professionally.

Travel Arrangements:

• Skillfully organize travel itineraries, accommodations, and related logistics for senior executives and accompanying personnel.

Budget and Expense Management:

• Assist in the oversight and management of senior executives’ budgets, diligently tracking expenses and preparing accurate reports.

Confidentiality:

• Exhibit utmost discretion when handling sensitive information, ensuring its protection and safeguarding confidentiality.

Special Projects:

• Assist executive with development of orientation materials for any senior level/direct report new hires.
• Collaborate on various ad-hoc projects and tasks, contributing to the overall effectiveness of the senior leadership team.
• Coordinate special or recurring projects as needed.

Reporting Relationship:

The Senior Executive Assistant reports to the VP & Assoc Chief Academic Officer with a dotted line to the Assoc Chief Academic Officer, Academic Quality and the Assoc Chief Academic Officer, Academic & Student Affairs.

Position Requirements:

• 5-7 years of professional executive assistant experience supporting C-suite leadership level, preferably in an academic or similar institutional setting
• Strong written and verbal communication skills.
• Exceptional organizational and time management abilities.
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Strong problem-solving skills and attention to detail.
• Discretion and ability to handle confidential information with integrity.
• Professionalism and strong interpersonal skills.
• Flexibility to work outside regular business hours when necessary.
• Strong skills in Microsoft Office Suite

About Us:

Rasmussen University is a regionally accredited private university dedicated to changing lives and the communities it serves through high-demand and flexible educational programs. As a pioneer in career-focused education since 1900, the University is defining a new generation of higher education that focuses on competency-based education, technology and transferrable skills. Rasmussen offers undergraduate and graduate programs online and in person at 23 campuses around the country. The University is designed to lift and support its students every step of the way, from their first credential to their last. Rasmussen is dedicated to global enrichment, serving the underserved and meeting the evolving needs of erse students, communities and economies. Rasmussen encourages its students, faculty and staff to strive for academic excellence, community enrichment and service to the public good. For more information about Rasmussen University, please visit www.rasmussen.edu.

At Rasmussen, we are proud to be an equal opportunity employer. We are committed supporting and encouraging ersity in the workplace. We welcome our employee’s differences regardless of race, color, creed, religion, gender, national origin, sexual orientation, marital status, age, gender identity, disability or veteran status.

Washington and NYC Pay Transparency Statement

If you are a Washington or New York City resident and this role is available remotely, you may be eligible to receive additional information about the compensation and benefits for this role, which we will provide upon request. Please send an email to [email protected]

Executive Assistant

at MNTN (View all jobs)

United States

At MNTN, we’ve built a culture based on quality, trust, ambition, and accountability – but most importantly, we really enjoy working here. We pride ourselves on our teammates, who help power our self-service platform and make our company an impactful and enjoyable place to work. We’re looking for people who naturally want to do more, own more, and make an impact in their careers – while equipping their teammates with the knowledge and support they need for their next stage of growth.

We’re looking for an exceptional Executive Assistant to be the right hand to a C-level member at one of the fastest-growing tech companies in the US. The ideal candidate will have a strong sense of urgency and the ability to work independently with sound judgment. They’ll have experience with handling details of a confidential and critical nature and maintaining contact with high-level internal and external executives and VIPs. The ideal candidate is a proactive problem solver with the ability to pivot quickly when priorities shift, and prioritize and execute multiple projects under tight deadlines.

What you’ll do:

• Act as gatekeeper to protect Principal’s time
• Manage calendar and day-to-day flow of information to help expedite requests and feedback
• Reliable, with a proven capacity to maintain strict confidentiality, uphold integrity, and consistently exercise sound judgment
• Maintain and nurture relationships with VIP contacts
• For example, keep a list of VIP contacts Principal needs to meet with when traveling to various locations
• Manage travel arrangements including flights, ground transportation, accommodations, etc.
• Record meeting notes, create summaries and reports, and delegate deliverables
• Organize Principal’s business and personal affairs
• Make Principal’s life easier and more efficient by implementing best practices and routines
• Anticipate and proactively address needs
• Reconcile and verify expense reports

What you’ll bring:

• 7+ years experience supporting a C-level employer
• Excellent time management and prioritization skills
• Highest degree of confidentiality, tact and diplomacy
• Superior communication skills – both written and verbal
• Passionate, entrepreneurial and committed to success
• Maintains workflow under pressure and works well in a fast-paced high-profile environment

MNTN Perks:

• 100% remote
• Open-ended vacation policy with an annual vacation allowance
• Three-day weekend every month of the year
• Competitive compensation
• 100% healthcare coverage
• 401k plan
• Flexible Spending Account (FSA) for dependent, medical, and dental care
• Access to coaching, therapy, and professional development

About MNTN:

Our recruiters will always reach out using an email address ending with @mountain.com. If you’re contacted by someone without that address and they mention a Reference Code (which we never use), then that ain’t us folks. Tell those trolls to take a hike–you’re waiting to climb a MNTN.

MNTN provides advertising software for brands to reach their audience across Connected TV, web, and mobile. MNTN Performance TV has redefined what it means to advertise on television, transforming Connected TV into a direct-response, performance marketing channel. Our web retargeting has been leveraged by thousands of top brands for over a decade, driving billions of dollars in revenue.

Our solutions give advertisers total transparency and complete control over their campaigns – all with the fastest go-live in the industry. As a result, thousands of top brands have partnered with MNTN, including Petsmart, Build with Ferguson Master, Simplisafe, Yieldstreet and National University.

#Li-Remote

Executive Administrative Assistant

LocationUS

Job ID

2023-3039

Category

Administrative

Type

Salaried Full Time Employee

About Us

DLH delivers improved health and national security readiness solutions for federal programs through science research and development, systems engineering and integration, and digital transformation. Our experts in public health, performance evaluation, and health operations solve the complex problems faced by civilian and military customers alike by leveraging advanced tools – including digital transformation, artificial intelligence, data analytics, cloud enablement, modeling, and simulation, and more. With over 3,200 employees dedicated to the idea that “Your Mission is Our Passion,” DLH brings a unique combination of government sector experience, proven methodology, and unwavering commitment to innovation to improve the lives of millions.

Overview

This position is currently 100% remote; must be local to the Washington D.C. Metropolitan area; however there may be a potential future requirement of 1 day per week in the office.

Responsibilities

• Provide executive administrative support to DLH’s Defense Health Agency (DHA) client. Support includes the following activities:
• Update and maintain the Program Manager’s calendar, informing him/her of conflicts and obtaining his/her guidance on specific meetings to accept or decline.
• Arrange official government travel (orders, itineraries, reservations, training requests).
• Aggregate data and maintain key project files in a centralized electronic file repository, e.g. SharePoint. Build rollup reports as requested. Edit and update documents.
• Establish meetings, conference calls, and events as required; to include MS Teams. Reserve conference rooms as needed.
• Provide status updates on open action items. Assist with tracking deliverables and taskers.
• Other duties as assigned.

Qualifications

• High School degree and 4-5 years of administrative experience
• Working knowledge of DHA administrative and operating policies and procedures preferred.
• Proficiency in Microsoft Office Suite, including MS Outlook.
• Ability to use Defense Travel System (DTS).
• Ability to work well with a team, executing tasks in a timely and accurate manner.
• Ability to take initiative and work independently.
• Excellent communication and organizational skills.

Basic Compensation: $42,000 – $53,000

The salary offered within this range will be based on the selected candidates’ skills, experience, education, market data, and internal parity. DLH may offer other rewards that may include performance incentives and program-specific awards. An applicant’s salary history will not be used to determine compensation.

#LI-REMOTE

Benefits

DLH Corp offers our employees an excellent benefits package including – Personal Time Off (PTO), medical, dental, vision, supplemental life with AD&D, short and long-term disability, flexible spending accounts, parental leave, legal services and more. We want our employees to save for their future, therefore we offer a 401(k) Retirement Plan, which includes a matching component. DLH is dedicated to your career development, providing training to help drive success, with access to our best-in-class e-Learning suite for formal and informal learning, professional and technical certification preparation, and education assistance at accredited institutions.

EEO

DLH Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Title: Human Resources Assistant

Location: United States

Stanford University is seeking a 6-month fixed term, part-time (50% FTE) Human Resources Assistant (Administrative Associate 2) to provide administrative support for our erse population of employees in the Department of Medicine. We are seeking an inidual who values a high level of customer service, has exceptional attention to detail, sound judgment, and is eager to continuously learn. The Department of Medicine Human Resources (HR) team oversees day-to-day HR services for over approximately 1800 employees in 16 isions and a central operations unit. We are the first line of contact for employees, supervisors, and leadership within our department. The Human Resources Assistant will work under general supervision to support our dynamic team.

The Department of Medicine is committed to setting the highest standards for patient care, ground-breaking biomedical research, professional education, teaching, and training. We are devoted to advancing the science of medicine by developing new methods to prevent, diagnose, and treat all aspects of human disease and strive to provide compassionate and pioneering health care to all of our patients.

Duties include:

• Respond to inquiries and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures (e.g. new employee onboarding, unpaid student intern program)
• Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as offer letters and change memos
• May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training (e.g. HIPAA, harassment prevention)
• Perform human resources transactional support (e.g. timecard approval and adjustments, basic HR web forms, I-9 processing, HR reporting)
• Maintain digital personnel files
• Post and update job requisitions in Applicant Tracking System

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

DESIRED QUALIFICATIONS:

• Knowledgeable of human resources laws
• Strong Microsoft Word and Excel skills
• Experience using PeopleSoft HRIS
• Experience using Smartsheet
• Experience working in a college or university setting
• Demonstrated success working in a fast-paced environment
• Bachelor‘s degree

EDUCATION & EXPERIENCE (REQUIRED):

High school diploma and three years of administrative experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Proficient computer skills and demonstrated experience with office software and email applications
• Demonstrated success in following through and completing routine tasks
• Strong organizational skills and attention to detail
• Strong verbal and written communication skills
• Excellent customer service and interpersonal skills
• Ability to prioritize and multi-task

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks
• Frequently sitting
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds
• Rarely twist/bend/stoop/squat, kneel/crawl

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate. The expected pay range for this position is $44,000 to $77,000 per annum. The actual pay will be pro-rated based on the 50% FTE.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

EXECUTIVE ASSISTANT

(View all jobs)

Arlington, VA (Hybrid)

About GreyNoise

GreyNoise isn’t your typical Threat Intelligence company. Our vision is to create a more costly and frustrating world for cyber attackers by reporting their actions and origins at machine speed, enabling the security community to know more about attackers than they know about themselves.

Through our global honeypot network, we are often the first to see exploitation for new vulnerabilities, and share it with the security community and our customers. We don’t put our product behind a paywall that you have to jump through five calls and demos just to see – in fact, we are committed to providing the security community a free version of our product to explore. And we have an awesome team of cybersecurity experts who believe in our mission, working with each other closely to execute together.

At GreyNoise, we value:

• Curiosity
• Agency
• A passion for defending against the adversary
• Diversity in thinking and spirited collaboration
• A drive to get things done in creative ways

All positions are fully remote within the US, with optional office attendance at our DC area headquarters, unless otherwise specified. Applicants must have US work authorization.

The Role

The ideal candidate will be highly organized, have excellent communication skills, and be able to adjust priorities in a fast-paced, startup environment. Experience supporting C-Suite executives is required.

What You Will Do

• Provide advanced administrative support including screening mail and calls, scheduling appointments, maintaining the calendar, and coordinating internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc.
• Coordinate all logistics for domestic and international travel, including last-minute changes
• Anticipate and prepare materials needed by the CEO for conferences, appointments, meetings, calls, etc.
• May assist in the preparation of reports as required by contacting various company personnel at all levels to collect, compile, and analyze complex information
• Able to manage highly sensitive, confidential information with complete discretion
• Rely on experience and judgment to plan and accomplish goals
• Within established guidelines, make independent decisions regarding planning, organizing, and scheduling work
• Deliver exceptional service to all internal and external clients
• Additional duties as assigned
• Opportunity to travel with the CEO when requested

What You Will Bring

• Must have 4+ years of C-suite administrative support experience
• Must have startup experience
• Must be driven, tenacious, and excited about the role with a go-getter attitude
• Must have impeccable communication and organizational skills
• Strong relationship management skills, able to build a personal network throughout the company as a trusted team member
• Able to collaborate and interact with other executives and team members with professionalism and integrity
• Skillful execution of administrative activities, with high attention to detail, organization and process; consistently produce error-free work; organized and detail-oriented with excellent follow through
• Able to juggle multiple schedules and projects at once
• Must be proactive and assertive in completing daily tasks
• Must take full ownership over responsibilities

Benefits

Equity in a high-growth, Series-A startup

100% covered health, dental, vision, and life plans for all employees

6 Competitive 401k employer match of 6%. This will be 100% matched and vested from day 1

Unlimited paid time off. To encourage time off from work and ensure overall employee health and wellness, GreyNoise strongly recommends each employee to take at least 120 hours of PTO (3 weeks) annually, including at least five consecutive business days

Remote-first culture. While we are headquartered in the Washington DC area, we have a distributed workforce — with the majority of our team working remotely from across the country

Equipment budget. Every new employee gets $3,000 to spend on equipment, so you can pick whatever works best for you

Paid family leave for all employees. We offer 4 months of paid leave (birth or adoption), plus 2 months of optional unpaid leave, so new parents have time to adjust to the new life (and work) schedule

Learning & development budget. All employees receive an annual $1,500 towards professional development related to their job function. The stipend can be applied to tuition, books, conferences, and more

Company offsites and monthly local hangouts to encourage team bonding

GreyNoise Culture

The hallmark of any great company is a palpable and viscous culture. The most important pillars of our culture are:

• Be transparent, honest, and objective. This is what it means to be clinical
• Empathize with customers, partners, and each other
• Learn from mistakes and share the knowledge
• The way feedback is delivered to one another matters as much as the feedback itself
• Good work-life balance is the key to sustained productivity
• The measure of a team member’s effectiveness is how well the rest of the team operates in their unexpected absence
• No such thing as a million dollar idea, only million dollar execution
• Out-innovate our previous selves

Check out our (work-in-progress) longform culture document.

Explainability

Any security product that is a black box that asks you to blindly trust it should raise red flags – we believe the same is true of your place of work. We obviously think GreyNoise is doing something unique, but don’t take our word for it – ask any of our 70+ enterprise customers, investors, thousands of happy users, or dozens of journalists who have cited GreyNoise over the past few years.

Why You Should Work at GreyNoise

• You enjoy identifying and solving hard problems
• You are comfortable taking an idea from concept to customer
• You are open to both explaining your stance and questioning others in a clinical, open-minded, and respectful manner
• You want to directly impact users
• You want to grow beyond your current skill set

Executive Assistant

ANYWHERE 

EXECUTIVE ADMIN

REMOTE – FULL TIME

About Us

At The/Studio, our vision is to empower iniduals, regardless of their expertise, to unleash their creativity and bring their unique ideas to life through the production of custom products. We are committed to delivering top-quality customized products that not only exceed expectations but also provide a seamless and awe-inspiring experience via our exceptional team and AI-integrated systems. By shouldering the manufacturing burdens, we liberate our customers to focus on their true passions, driving them towards remarkable success and fulfillment. Together, we turn dreams into tangible realities and shape a world where creativity knows no bounds.

Our headquarters are in Los Angeles, California, but we are a truly global company with team-members across the U.S., Europe, South America, Africa, and Asia/Pacific. We have gone to a fully remote working platform so that we can attract the world’s best talent.

All roles at The/Studio are 100% remote from anywhere in the world, as long as you have all your tools, and a fast, stable internet connection!

The Role

We are looking for a kick-ass Executive Assistant with experience in the fashion industry, who will support our CEO in a fast-paced environment. This role has a lot of potential for growth as apart from usual administrative and operational duties, the Executive Assistant will have the opportunity to lead ad hoc projects, particularly within the fashion industry.

Our ideal candidate is someone who is a self-starter who can pivot quickly and is not afraid to roll up their sleeves. Additionally, we’re looking for someone with proven experience in supporting executives in a startup environment and someone who is passionate about The/Studio’s mission, possesses a relentless curiosity and excels at converting ideas into action.

What You’ll Do:

• • Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Coordinate and support all meeting logistics; includes catering, meeting logistics, meeting materials, etc.
  • Provide support to stakeholders, including coordination of transportation, accommodations, meeting preparation (preparing meeting materials) technical assistance
  • Communicates status updates on regular frequency to stakeholders as required
  • Maintains customer confidence and protects operations by keeping information confidential
  • Prepares reports by collecting and analyzing information
  • Works collaboratively with various internal departments to establish clear stakeholder expectations to ensure all deliverables are completed on-time
  • Responsible to maintaining accurate and relevant workflow procedures

What We’re Looking For:

• • Experience in fashion and business administration/options capacity required supporting a C-level role.
  • Bachelor’s degree (MBA preferred)
  • Proven ability to manage multiple tasks, projects, resources and dependencies in a fast-paced environment.
  • Maturity to handle confidential and/or sensitive information
  • Willingness to learn and share knowledge and experience across regional and organizational boundaries
  • Open mindset and flexibility towards change, unforeseen circumstances and engagement for continuous improvement
  • Excellent written and verbal communication skills
  • Excellent teamwork skills
  • Remote-ready: owns a desktop/laptop with at least 8GB of RAM, noise-canceling headset, and a stable internet connection with at least 20mbps speed, with a quiet space to take calls

The/Studio’s Company Values

Intellectually curious – possesses a natural disposition and comfort to ask questions, challenge the status quo, and a desire to get to the bottom of things’ if they see something not quite right

Self-motivated with a meaningful reason to deliver excellence

Good communication skills that enhance collaboration, minimize misunderstandings, and at a frequency that is appropriate for a remote team

Radical candor – Coachable, accepting of constructive negative feedback and willing to provide constructive negative feedback where applicable

Operates with a level of urgency – values immediate action where prudent, enables quick decision-making, swift problem-solving, and seizing opportunities in a dynamic business environment

Natural customer centricity – has an affinity to always start their train of thought or analysis with the customer’s perspective, bias towards talking to the customer to understand them

Results-driven – focuses on achieving and exceeding measurable objectives

Our Typical Hiring Process

Submit an application. IMPORTANT: Please submit your resume/CV in English

Initial Chat with Global Recruiter

Hiring Manager Interview

Assessment/Case Study – if applicable

Final Interview

Note that every role is different, so the process may vary depending on the requirements of the role. Regardless of the result, we always inform candidates via email.

At The/Studio, we know that our Company’s strength lies in the ersity of our team. The/Studio is an Equal Opportunity Employer and we welcome applicants from all backgrounds. Our policy is to provide equal opportunities for all applicants and iniduals regardless of protected characteristics. We prioritize and maintain a fair, inclusive and equitable workplace free from discrimination, harassment, and retaliation.

Executive Assistant (Part-time)

Location: US National

CONTRACT/ REMOTE

At Terraform Labs, we envision a multi-chain future – one in which decentralized blockchain economies can align incentives with one another by forming bilateral, mutually beneficial economic agreements, and launching a new chain takes mere minutes. Fueled by a passionate community and deep developer talent pool, the projects we create aim to enable the next generation of Web3 products and services.

Explore our projects:

Terra – an open-source, community-owned blockchain hosting a vibrant ecosystem of decentralized applications and cutting-edge developer tools

Alliance – an open-source Cosmos SDK module enabling the formation of bilateral, mutually-beneficial economic alliances between blockchains

Station – an interchain wallet simplifying the often complex, cumbersome process of interacting with multiple blockchain networks

Warp Protocol – a decentralized, on-chain event handler allowing users and protocols to queue transactions to be executed in the future when pre-set conditions have been met

Enterprise Protocol – a no-code solution for DAO creation and management, empowering decentralized communities to coordinate and manage their DAOs on Terra simply and easily

We are seeking a dedicated and highly organized Part-Time Executive Assistant to support our dynamic CEO. The ideal candidate will be adept at multitasking, proactive in anticipating needs, and flexible with their working hours to accommodate the fast-paced and unpredictable nature of the role

Responsibilities

• Schedule Management: Organize and maintain the CEO’s calendar, schedule meetings, and coordinate appointments, ensuring efficient time management.
• Communication Management: Screen incoming calls and correspondence, responding or redirecting as necessary.
• Document Preparation: Prepare reports, memos, letters, and other documents.
• Meeting Coordination: Coordinate and prepare for board meetings, staff meetings, and other internal/external meetings, including preparing materials and taking minutes.
• Travel Arrangements: Plan and coordinate the CEO’s travel, including flights, accommodations, and itineraries.
• Event Coordination: Assist in planning and coordinating company events and functions.
• Confidentiality: Handle sensitive information with the highest degree of integrity and confidentiality.
• Administrative Support: Perform miscellaneous tasks as required, including but not limited to office organization, data entry, and expense reports.

Requirements

• 5+ years Previous experience in an executive assistant role or similar is preferred.
• Bachelor’s degree or equivalent experience.
• Strong organizational and time management skills.
• Proficiency in Google Workspace, Notion, and other standard business software.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize tasks efficiently.
• High attention to detail.
• Proactive approach to problem-solving.
• Flexibility to adjust working hours based on the CEO’s requirements.
• A proactive and anticipatory attitude.
• A high degree of professionalism and ability to handle sensitive information with discretion.
• This is a part-time position. While there will be standard working hours, the nature of the role means that flexibility is essential, and occasional evening or weekend work may be required.

At Terraform Labs, we believe in building a freer financial system – one decoupled from centralized constraints, easy to build on, and seamless to interact with. If you share our passion for decentralized finance, we invite you to join us on our journey to set money free.

Terraform Labs Is an Equal Opportunity Employer. We do not discriminate against qualified employees or applicants because of race, color, religion, gender identity, sex, sexual preference, sexual identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, military status, or any other characteristics protected by local law or ordinance.

Title: Executive Assistant – Chief Operating Officer

Location: US National

Overview

Are you a Executive Assistant who would like to have a positive impact for millions of people? If so, we may have an opportunity for you!

TISTA associates enjoy above Industry Healthcare Benefits, Remote Working Options, Paid Time Off, Training/Certification opportunities, Healthcare Savings Account & Flexible Savings Account, Paid Life Insurance, Short-term & Long-term Disability, 401K Match, Tuition Reimbursement, Employee Assistance Program, Paid Holidays, Military Leave, and much more!

Responsibilities

• Facilitate the scheduling of appointments, coordinate meetings, and reserve conference spaces for personnel
• Perform meeting setup, including agenda preparation, meeting notes, and action item tracking
• Respond promptly to new, recurring, rescheduling, or cancellation requests, scheduling them on the same day they’re received
• Prepare and maintain interoffice correspondence, ensuring accurate filing and updating of administrative files and on-line databases
• Manage the disposition of outdated materials and organize the transfer of files to inactive storage
• Create, maintain, and improve operating procedures, methods, standards, and policy memorandum related to administrative functions within the service
• Make recommendations for necessary adjustments to enhance the achievement of service goals and objectives
• Monitor and manage the service email inbox, taking appropriate actions on each message to ensure timely responses and task completion
• Edit, prepare, and review recurring and one-time reports, suspense items, date-sensitive actions, and correspondence required for the service’s functions
• Ensure that final documents are properly routed or mailed after obtaining all required concurrence and approvals
• Answer incoming calls, take messages, respond to routine inquiries, and direct calls to appropriate staff members
• Copy, bind, collate documents, and oversee distribution and mailing as needed
• Organize travel arrangements, including preparing travel requests, for the Service Chief and employees. Ensure compliance with relevant processes and finalize travel vouchers after necessary steps have been taken
• Maintain and update various organizational artifacts, such as Objective & Key Results (OKRs), organizational charts, telework agreements, and more

Qualifications

• Demonstrated problem-solving and critical thinking skills
• Outstanding organizational and time-management skills with the ability to work efficiently and flexibly in a fast-paced environment with minimal guidance
• Professional demeanor. Ability to address iniduals and information with a high degree of sensitivity and confidentiality in various delicate, formal, or urgent situations
• Experience in organizing meetings, preparing and monitoring budgets, assisting with travel and hotel accommodations, and providing general office operations support
• Demonstrated ability to achieve high performance goals in a complex and fast-paced environment
• Very strong interpersonal skills and the ability to build and maintain professional, friendly, and cordial relationships with stakeholders (e.g., staff, team members, external partners)
• Highly resourceful team-player with the ability to also be extremely effective independently
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Must possess high ethical values and passion for excellence
• Expert level written and verbal communications; proficiency in grammar, spelling and proofreading
• Ability to understand and interpret policies and procedures as well as apply them with consistency
• Working knowledge of telephone systems and standard office equipment

Education:

• Bachelor‘s Degree Business, or related field and 10 Years’ experience
• Eight (8) years of additional relevant experience may be substituted for education (18 years total)

Clearance:

• MODERATE: Tier 2S (Standard MBI)

Location:

• 100% Remote, USA
• Monday – Friday (8:00 AM- 4:30 PM CST Time)

Pay Range:

• The suggested pay for this position ranges from $38,145 to $70,625
• The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, and location
• Also, certain positions are eligible for additional forms of compensation, such as bonuses
• TISTA associates are eligible to participate in our comprehensive benefits plan!

Title: Company Secretary

Location: Global

LEGAL & COMPLIANCE LEGAL

FULL-TIME ONSITE OR REMOTE

REMOTE

Binance is the leading global blockchain ecosystem and cryptocurrency infrastructure provider whose suite of financial products includes the world s largest digital-asset exchange.

Our mission is to accelerate cryptocurrency adoption and increase the freedom of money.

If you re looking for a fast-paced, mission-driven organization where opportunities to learn and excel are endless, then Binance is the place for you.

Responsibilities

• Entity incorporation for international jurisdictions.
• Entity maintenance: work closely with cross functional teams, e.g. finance, tax and HR to support the business.
• Work alongside in-house lawyers on share transfers and capital injection projects.
• Draft board documentation, e.g. board minutes, resolutions, POAs.
• Coordinate and prepare for board meetings, committee meetings and general meetings, annual reports, interim reports, circulars and announcements.
• Assist with filing of annual reports and other statutory filing based on the filing timelines and the local requirements of each jurisdiction.
• Budget forecast and cost control on external company secretarial/ law firm spends.
• Assist with execution and filing of documentation, including corporate documents and contracts.
• Assist with any ad hoc tasks assigned to him/her.

Requirements

• Only candidates with solid experience in entity incorporation need apply.
• At least 5-10 years of working experience in handling company secretary tasks.
• Experience in handling board changes for the related group companies.
• Experience in drafting board minutes, resolutions, capital injections, etc.
• A degree or formal education in economics, finance, law, management.
• Prior work experience in a fast-paced tech environment.

Working at Binance

Be a part of the world s leading blockchain ecosystem that continues to grow and offers excellent career development opportunities

Work alongside erse, world-class talent in an environment where learning and growth opportunities are endless

Tackle fast-paced, challenging and unique projects

Work in a truly global organization, with international teams and a flat organizational structure

Competitive salary and benefits

Balance life and work with flexible working hours and casual work attire

Learn more about how Binancians embody the organization s core values, creating a unified culture that enables collaboration, excellence, and growth.

Apply today to be a part of the Web3 revolution!

Binance is committed to being an equal opportunity employer. We believe that having a erse workforce is fundamental to our success.

By submitting a job application, you confirm that you have read and agree to our Candidate Privacy Notice.

Executive Assistant – Emerging Transportation Platforms – Remote US (Pacific Time Zone)

• Location: United States
• Job Description
• Job Family Internal Services
• Experience Level Experienced Professional
• Full Time / Part Time Full-time
• Remote vs Office Remote Only
• Contract Type Permanent

Here at Siemens, we take pride in enabling sustainable progress through technology. We do this through empowering customers by combining the real and digital worlds. Improving how we live, work, and move today and for the next generation! We know that the only way a business thrive is if our people are thriving. That’s why we always put our people first. Our global, erse team would be happy to support you and challenge you to grow in new ways. Who knows where our shared journey will take you?

About Transportation as a Service (TaaS)

Transportation as a Service (TaaS) is redefining the fleet electrification market for private and public fleets, including autonomous driving fleets, transit bus agencies, and municipal and private commercial truck-&-van fleets. We are building the next level of Managed Services, taking complete ownership and control of the infrastructure and charging operation, the scheduling of the vehicles, the cloud platform, and the utility meter – in order to provide the highest availability and resilience in the market. In this way, we will accelerate the adoption of electric-powered fleets by optimizing the delivery of power and making refueling seamless and efficient. By taking control of the utility meter, and optimizing electricity rates and vehicle process flow, TaaS provides the lowest cost of electric fueling possible.

We are looking for an Executive Assistant to the Head of Emerging Transportation Platforms. This position will be based remotely within the US and will be required to work during business hours in the Pacific Time Zone.

You’ll make an impact by:

• Directly support the Head of Emerging Platforms
• Run a high-volume calendar across global time zones with diplomacy, discretion, and excellent judgment
• Manage an extremely multifaceted and constantly evolving calendar and schedule
• Act as a liaison in relaying and exchanging information with leadership, employees, and external partners
• Assemble and create all necessary materials and resources to ensure CEO is prepared for upcoming meetings, presentations, projects, and events
• Complete monthly expense reports and other administrative tasks
• Responsible for developing and implementing strategic and tactical communications plans to support the company’s business strategy.
• Develops, produces and reviews materials to support communication initiatives, including videos, case studies, newsletters and online content and actively seeks to measure and evaluate the effectiveness of such communication tools.
• Maintains confidentiality of all sensitive or proprietary information.

You’ll win us over by having the following qualifications:

Basic Qualifications:

• 5+ years experience of assisting Executives
• Excellent calendar management skills, including the coordination of complex meetings and designing scalable operating cadences
• Excellent written and verbal communication skills in English
• Quality focused and ability to pay attention to details
• Excellent organizational and time-management skills
• Ability to multitask
• Excellent interpersonal and intercultural skills
• Strong understanding of MS Office Suite (Word, Excel, Outlook, Power Point)
• Familiarity with basic reporting techniques
• Integrity and confidentiality
• Must be able to work virtually, and independently
• Confident self-starter that can take a task and run with it with limited supervision from executive
• Legally authorized to work in the United States on a continual and permanent basis without company sponsorship

Preferred Qualifications:

• Proficient in German

You’ll benefit from:

• Siemens offers a variety of health and wellness benefits to our employees.
• The pay range for this position is $50,300 – $86,200. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications and premium geographic location.

Create a better #TomorrowWithUs

About Siemens:

We are a global technology company focused on industry, infrastructure, transport, and healthcare. From more resource-efficient factories, resilient supply chains, and smarter buildings and grids, to sustainable transportation as well as advanced healthcare, we create technology with purpose adding real value for customers.

Our Commitment to Diversity, Equity, and Inclusion:

We value your unique identity and perspective. We are fully committed to providing equitable opportunities and building a workplace that reflects the ersity of society. Come bring your authentic self and create a better tomorrow with us.

Protecting the environment, conserving our natural resources, fostering the health and performance of our people as well as safeguarding their working conditions are core to our social and business commitment at Siemens. They are an integral part of our Business Conduct Guidelines and our corporate strategy.

#LI-REMOTE

Equal Employment Opportunity Statement

Siemens is an Equal Opportunity and Affirmative Action Employer encouraging ersity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

Program Coordinator

Remote

Employment Status: Full-time

Reports to: Vice President of Programs

Start date: Immediate

Anticipated compensation: Starting at $45,300-$51,100 commensurate with experience

Who We Are

Saga Education is a national leader in high-impact, in-school tutoring. We leverage the power of human capital and technology to accelerate student outcomes and create more equitable learning for students.

Since our founding in 2014, we have reached more than 30,000 students and counting. With our proven-to-work tutoring model and focus on relationship building, we have been able to reach students who need it most and support families, educators, and districts through our services. Whether that be through our work in providing direct solutions, building cutting edge products, or advocating for impact, our vision to make education equitable for all students is realized daily.

For more information about Saga Education’s mission, vision, and services, please visit us at www.saga.org.

What We Do

Inside each student lives a story waiting to unfold. We know every student is capable of shaping a story of successin school, and in life. But not every student has had a fair chance to see it. Saga Education envisions a world where studentsespecially Black and Latinx studentshave equitable access to economic and social mobility. To achieve this, Saga seeks to establish high-impact, in-school-day math tutoring as an integrated part of a student’s education, as a proven response to accelerating educational equity.

Our research shows our program worksnot only to raise math scores but to foster the confidence and sense of belonging that underpin all academic success. As a trusted leader in building powerful tutoring programs, Saga provides the resources and tools to enable all districts to take advantage of our expertise. Saga has the evidence and experience to know what works.

What You’ll Do

The Program Coordinator will report to the Vice President of Programs and support the VPP with critical administrative and operational tasks aligned with Saga’s mission and ensuring the successful implementation of Saga’s direct service program. In this role, in collaboration with the VPP and Program Leadership team, you will support the planning and organization of program priorities to maximize Program communication, team meetings, events and collaborative working sessions.Your responsibilities will include the following:

• Manage calendars, schedule Program team meetings, and create meeting agendas, including transcribing meeting minutes and actions steps
• Coordinate engagements with other Saga departments and requests for time with the VPP and Program Leadership team
• Manage Program department communications, including generating memos, emails, newsletters, and presentations for the VPP
• Plan Program team retreats, offsite meetings, and team engagements to include coordinating schedules, logistics, meals, and session content in collaboration with the VPP
• Collaborate with Finance and Procurement on streamlining direct service site supplies and budgets process
• Act as point person for the cross-functional Program Implementation Support Team by coordinating team meetings, managing the implementation tracker, and owning follow up communications
• Create and organize Program team collateral, including spreadsheets and documents, and maintain those resources within Google Drive and Workvivo
• Foster and manage community spaces such as Slack, Workvivo, and other communications channels for the Program team to connect, share, and collaborate
• Support with Program team appreciation and recognition initiatives in collaboration with the VPP and Program Leadership team
• Other duties as assigned by the VPP

What We’ll Use To Measure Success

• Mission Alignment – You have a deep understanding of social injustice in education
• Communicates Effectively – You deliver clear, multi-mode communication to various audiences
• Collaborates – You build partnerships and work collaboratively to meet shared objectives
• Interpersonal Savvy – You relate opening and comfortably with erse groups
• Nimble Learning – You use both successes and failures to actively learn new lessons
• Action Oriented – You take on new opportunities and have a solutions-oriented approach
• Instills Trust – You gain confidence and trust of others through honesty, integrity, and authenticity

What You Bring

• Associates or Bachelor’s degree in any field
• You have 1+ years working with Saga in Direct Service, preferred
• You have experience with Google Workspace, Canva, and other project management platforms
• Strong time management and organizational skills with attention to detail
• Strong communication skills, written and verbal

What We’ll Provide

Saga Education offers competitive compensation and benefits, which includes IVF coverage, paid parental leave, opt-in FSA, and telehealth benefits. Saga provides a generous PTO package including a paid Winter Wellness Break, an opt-in 401k with discretionary match and company provided technology. All employees have access to our comprehensive Employee Assistance Program, Saga 360 Wellness Program and DEIB events and initiatives.

Saga Education provides equal employment opportunities to all employees and applicants.

To remain at the cutting edge of educational innovation and impact, we celebrate and leverage our ersity in all of its intersectional identities and nurture a sense of belonging at all levels of the organization. We welcome ideas and perspectives from all employees to fulfill the full promise of our mission. Our ersity is our strength. We encourage people of all racial, ethnic, and socioeconomic backgrounds to apply for this and all available roles.

Thank you for applying to Saga Education.

#LI-Remote

#ZR

#earlycareer

Title: Executive Assistant

Location: London / Remote

Type: Remote – Full-time

Workplace: remote JobDescription:

Join Chainlink Labs, a leading decentralized oracle network company, as an Executive Assistant to provide comprehensive support to our esteemed Engineering executives. In this critical role, you will be responsible for seamless calendar management, organizing department-wide meetings, and handling sensitive data discreetly. You will play an integral part in ensuring efficient operations for our Engineering team during our fast-paced, high-performance journey.

Responsibilities of this Role

• Act as a gatekeeper for the engineering executives time and focus – managing and prioritizing requests from across the business and the external ecosystem.
• Successfully coordinate and execute Engineering department meetings and communications, ensuring smooth collaboration and efficient information flow.
• Demonstrate the highest level of discretion when handling sensitive information, recognizing the importance of safeguarding the interests of Chainlink Labs.
• Exhibit excellent written communication skills, as you will be communicating largely in text and taking important notes for various engagements.
• Be a right-hand person to the executive team, partnering with them to help efficiently navigate their private and professional lives.
• Own and deliver on a wide variety of projects and initiatives for the exec team.

Skills & Qualifications

• Experience delivering a high touch support model, anticipating needs, and establishing seamless processes across core executive support tasks, e.g. scheduling, travel, communications, records, and reports.
• Experience as an Executive Assistant managing sensitive data and commitment to maintaining confidentiality within a security-focused company environment.
• Experience in a multi-time-zone/global setting, with a willingness to work outside usual business hours.
• Strong self-management, time management, and organizational skills to effectively handle multiple tasks.
• Excellent written communication level, capable of articulating ideas and communicating clearly in writing.
• Experience using tact, sound business judgment, a solid understanding of our business, and impeccable time management, managing and prioritizing the C-Suite s schedule and business obligations.

Our Principles

At Chainlink Labs, we re committed to the key operating principles of ownership, focus, and open dialogue. We practice complete ownership, where everyone goes the extra mile to own outcomes into success. We understand that unflinching focus is a superpower and is how we channel our activity into technological achievements for the benefit of our entire ecosystem. We embrace open dialogue and critical feedback to arrive at an accurate and truthful picture of reality that promotes both personal and organizational growth.

About Chainlink Labs

Chainlink is the industry standard oracle network for connecting smart contracts to the real world. With Chainlink, developers can build hybrid smart contracts that combine on-chain code with an extensive collection of secure off-chain services powered by Decentralized Oracle Networks. Managed by a global, decentralized community of hundreds of thousands of people, Chainlink is introducing a fairer model for contracts. Its network currently secures billions of dollars in value for smart contracts across the decentralized finance (DeFi), insurance, and gaming ecosystems, among others. The full vision of the Chainlink Network can be found in the Chainlink 2.0 whitepaper. Chainlink is trusted by hundreds of organizations from global enterprises to projects at the forefront of the blockchain economy to deliver definitive truth via secure, reliable data.

This role is location agnostic anywhere in the world, but we ask that you overlap some working hours with Eastern Standard Time (EST).

We are a fully distributed team and have the tools and benefits to support you in your remote work environment.

Chainlink Labs is an Equal Opportunity Employer.

#LI-Remote

Temporary Executive Assistant (6 month assignment)

Remote

Role Title: Temporary Executive Assistant

Length of role: 6 month contract, with possibility of extension or becoming permanent role

• SF Bay Area Salary: $90k-110k Annual

Role Summary:

• Provide comprehensive administrative support by managing scheduling, calendars, and travel arrangements.
• Coordinate all planning and logistical aspects of various internal events and off-sites.
• Serve as a direct line of communication between the executive team and people external to the organization.
• Anticipate needs, problem-solve for any challenges, and manage emerging issues in a proactive manner.
• Deliver relevant information to the CEO regarding upcoming meetings.
• The temporary position will be supporting mainly the CEO along with various other C-Suites adhoc. Potential of contract to hire long term to support other C-Suites on-going.

MINIMUM REQUIREMENTS:

• 2-3 years of executive assistant experience working with high level executives and senior leadership
• Experience with assisting multiple executives at the same time is preferred
• Start-up experience and/or working in a fast paced environment is preferred
• Advanced proficiency in G-Suite, Mac & Slack
• Experience in event and project management and coordination such as Board of Director Meetings, Dinner Parties, etc.
• Experience in meeting coordination, scheduling and planning
• Experience in managing executive calendars & travel arrangements
• Open to travel if necessary for assignment

SPIKES

“Conditions for excellence” Behaviors & Principles:

Interdependence Successful support systems are built on the ability to know not only how to help others, but also how and when to ask for help. In order to be successful you need to understand who you are supporting as a person. Understanding your own strengths, weaknesses and needs, as well as those of the people you support allows trust to be built through a symbiotic relationship in which you learn to work cohesively together.ExperimentationNot every human works and functions in the same way. You need to try various ways of supporting your C-Suite based on what they are needing the most help with. You serve as the right hand to make sure their day to day operations are smooth and easeful. You may also support multiple people that work in different ways with different needs, which will require you to try out a multitude of working styles. If something does not work, propose something else that might.

Abilities / Skills:

Navigation Ambiguity: You can make logical decisions with 60% of the information; knowing what questions to ask to get the job done, and when you can just make a call! You uncover issues and call out problems wherever you see them and then flag appropriately

Detail Oriented: Whether it’s formatting a document, writing an email, or planning a company event, no detail is too small!

Superb Communication You are a killer communicator — up, down and sideways! Your EQ is off the charts, and you communicate gracefully always, especially when communicating on behalf of executives you support. You never assume people can read your mind or in “between the lines.” You make your assumptions explicit and that they are the basis of your logic. You always take the time to document and “close the loop” especially when working cross functionally.

Collaboration You know how to ide and conquer and also work collaboratively between different executives and working styles (ex: between the CEO, the corporate team, and the clinic staff).Multi-taskingYou’re an excellent juggler, able to reprioritize constantly, and context-switch easily, without dropping balls or getting wires crossed.

OWNED OUTCOMES:

Calendar and Schedule Management for C-suite

• Maintain sensitive and complex calendars, book and confirm meetings, requiring coordination with the clinic, internal and external executives, and prospective job candidates
• Develop personalized calendar management to support inidual styles and needs
• Clearly mark calendars to accurately reflect commitments

Travel and Accommodation Arrangements Allow for adequate travel time and prep time between meetings

• Schedule any travel and accommodation arrangements necessary with impeccable attention to detail
• Maintain preferences and rewards programs for travel accommodations

Manage Ad Hoc Projects and Requests

• Head up various research projects, including but not limited helping the CEO feel prepared for upcoming meetings and investigating potential sites and vendors for events
• Submit expense reports on time
• Send relevant gifts to internal and external parties
• Provide additional operational & organizational support for the Senior EA when needed (this could include scheduling company-wide meetings, completing docusign requests, submitting payments, assisting with internal company event planning)

Administrative Assistant III

2023-4894

US-Remote-United States

Overview

TISTA Science and Technology is seeking a Administrative Assistant III to join our growing team supporting the Department of Veteran’s Affairs.

Veterans are strongly encouraged to apply!

Responsibilities

• Core duties and responsibilities revolve around supporting others.
• Job duties can vary widely from day to day.
• Schedule appointments and maintain calendars.
• Schedule and coordinate staff and other meetings.
• Collate and distribute mail.
• Prepare communications, such as memos, emails, reports, and other correspondence.
• Write and edit documents from letters to reports and instructional documents.
• Create and maintain filing systems, both electronic and physical.

Qualifications

• Communications and decision-making are paramount.
• The ability to make independent decisions daily, addressing the best way to handle specific tasks.
• Must collaborate with other administrators and support personnel, management, and clients on a regular basis.
• Must know how to keep yourself and others organized and how to determine which tasks are the most important in a given list.
• Proficient at spelling, punctuation, sentence structure and writing.
• VA experience desired.

Education:

• High School diploma or GED is required
• Bachelor’s degree is desired

Clearance:

• Public Trust

Location:

• Remote

Salary Inforamtion:

• The pay for this position ranges from $60,750 to $84,500.
• The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, and location.
• Also, certain positions are eligible for additional forms of compensation, such as bonuses.
• TISTA associates are eligible to participate in our comprehensive benefits plan!

TISTA Science and Technology Corporation, a CMMI Maturity Level 3 company, focuses on delivering information technology and professional services to Federal and State agencies. TISTA is recognized in 2019 by Inc. 5000 as one of the fastest-growing private companies in the US. TISTA is also a recipient of 2019 Top Veteran-Owned Companies by the Washington Business Journal. TISTA also received a 2018 Moxie Award in the GovCon category.

Here at TISTA Science and Technology, we value Veterans and encourage all to apply!

#thinktista #tistacares #tistavaluesvets Employment Transparency: TISTA is an Equal Opportunity/Affirmative Action Employer and embraces ersity in our employee population. It is the policy of TISTA to provide equal opportunity to all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or genetic information. TISTA will refrain from discharging, or otherwise discriminating against, employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants. Tista is committed to working with and providing reasonable accommodations to iniduals with disabilities. TISTA is a federal contractor and is subject to the federal contractor COVID requirements under the new FAR/DFARS clauses and must comply with the incorporated Guidance. If the candidate is hired to perform work on or in connection with one of TISTA’s federal contracts, TISTA is contractually obligated to ask the candidate to verify and show proof of vaccination status and the candidate will be required to comply with mask and social distancing requirements imposed by the FAR/DFARS as well as any additional requirements imposed by TISTA’s customers for any required onsite work.

Marketing Admin Assistant

Remote

Full Time

Entry Level

At Dynatron Software, we help automotive service departments increase revenue and profitability with our suite of services. We strive to be a people-first company where employees enjoy coming to work, the people they work with, and are given the autonomy to succeed. Our company culture is built on a foundation of teamwork, accountability, integrity, clear communication, and positive attitudes.

We are currently looking to add new talent to our growing team!

About the Role:

We are looking for a remote or local based A-Player Marketing Admin that can ensure that customers’ needs are met. Assisting with other workers’ tasks/requests is required. Applicant must be detail oriented and be able to multi-task. We are looking for an energetic inidual who can hit the ground running. This person will be responsible for processing marketing contracts for dealership customer retention programs, and National Account Manager (NAM) support. Need to be reliable, outgoing, upbeat, and able to keep a fast pace. Must have accurate data entry skills, intermediate computer skills and meet deadlines.

Qualified Candidates Need:

• Strong working knowledge of Microsoft Windows and Microsoft Office applications with the ability to learn new software applications quickly and be comfortable working on different types of programs
• 1-2 years of administrative assistance or customer service experience
• Clear professional verbal and written communication skills, the ability to type 30 wpm and be well organized
• Critical thinking, reasoning, and problem-solving skills
• Team player who takes initiative
• Dealership marketing experience is a plus

Essential duties and responsibilities:

• Complete advanced admin tasks of comprehending and processing contracts, proofing campaigns, and submitting orders with accuracy.
• Prepare Market Evaluations that are used as sales tools.
• Assist with special projects or other duties as assigned by department head or immediate supervisor.
• Verify all existing database information, gather additional information from existing clients and accurately enter/use all information as needed.
• Work closely with the Marketing Sales Team. Proofing campaigns and submitting orders with accuracy.

Job Requirements:

• Follow processes and instructions given verbally or through documentation.
• Ability to work independently and manage multiple tasks accurately with minimal supervision.
• Flexibility and adaptability in a fast-paced, ever-changing business environment.
• Project a professional company image through phone and email communication by maintaining proper etiquette in all situations.
• Gain a high-level understanding of our company’s products with special attention to Automotive Industry Marketing.

In Return for Your Expertise, You Will Receive:

• Excellent benefits including health, dental, and vision insurance, stock options, work from home and flexible scheduling depending on job requirements, professional development opportunities, 9 paid holidays, and 15 days PTO.
• Home office setup support for remote employees.
• A welcome “swag bag” with branded clothing as an official welcome to the team.
• The chance to work for an organization that puts people first and fosters a culture of teamwork, integrity, communication, accountability, and positive attitude!

Dynatron Software is an Equal Opportunity Employer and encourages all qualified iniduals to apply.

Compensation Range: $18-20/hr

Location:  US Locations Only; 100% Remote

About you

You have 7 years of experience as an executive assistant working in a fast-paced environment supporting multiple high-level executives. At this point in your career your #1 priority is to join a fully remote company that prioritizes flexibility in the workplace, and that promotes a culture of respect, kindness, and transparency. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!

About us

We believe that it is possible to have a rewarding career that doesn’t conflict with your personal responsibilities and life choices. Our erse team of executive assistants includes parents, military spouses, caregivers, and those with unique life situations where working remotely is not just a ‘nice to have’. Fostering a thriving company culture where everyone has a sense of belonging and enjoys coming to work is our # 1 priority. As a woman-owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a erse, equitable, and inclusive workplace for all. And of course, as a remote-first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment!

As a premium executive assistant company, we set the standard for remote professionals. We’ve been proudly certified as a Great Place to Work for 5 years in a row, and our accolades include being named by Fortune Magazine as one of the “50 Best Small Workplaces”, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the “Best Entrepreneurial Companies in America” and by Color Magazine as a top Inclusive Workplace. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.

For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning – visit our jobs page at https://boldly.com/jobs/

About the position

We are currently seeking a full-time employee to serve as Executive Assistant supporting one of our clients, a large national restaurant chain. In this role, you will partner with other Boldly team members to provide executive assistance to select executives in the company. The role is heavily focused on scheduling and calendar management. Ideally, you have experience working in a fast-paced environment.

Our client is located on the East Coast so while the role is open to all time zones and fully remote, you must be available to work during East Coast business hours.

Joining Boldly as a full-time W2 employee is a rewarding long-term career opportunity. As a Boldly employee, your work will be 100% remote and flexible with no night or weekend work. This means that while you will be expected to work a 40-hour week, there is flexibility in the hours that you choose to work based on personal preferences.

Responsibilities:

• Executive Assistance/General Admin
• Help manage the calendars for multiple executives and schedule external meetings across time zones
• Make travel arrangements if needed
• Assist with other administrative tasks as needed

Required Skills and Experience:

• A minimum of 7 years of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives (general admin experience as part of another role will not qualify)
• A minimum of 4 years of calendar management experience including coordinating meetings, appointments, and schedules for executives
• A minimum of 2 years of experience in executive travel coordination, including flights, lodging, and ground transportation
• A minimum of 2 years of experience managing and organizing the email inbox of senior leaders
• Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
• Ability to multitask with ease and prioritize work as needed
• Highly organized with excellent time management skills
• Ability to learn new tools quickly
• Excellent interpersonal communication
• Strong writing skills
• Ability to work independently and under the pressure of deadlines
• Solution driven!

Benefits you’ll love:

• W2 employment status
• Starting pay at $29 an hour, equivalent to $60,320 per year, with regular pay raises throughout your tenure
• Medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly
• 401k with employer match
• Paid time off including vacation/sick leave
• Paid holidays
• Paid parental leave
• Technology stipend
• Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients

Please note that the requirements in this job description are the minimum qualifications to join our team of premium executive assistants and we are unable to consider any applicant who does not have at least 7 years of experience as an executive assistant. Additionally, Boldly considers LinkedIn to be the foundation of your professional online presence and we require all candidates that wish to apply to have an up-to-date LinkedIn Profile.

At Boldly, we are committed to hiring military spouses and recognize that their unique circumstances pose significant obstacles to employment. We understand that military families often experience frequent relocations and we offer our support by reducing barriers that may hinder their employment. If you are a military spouse with erse experience, please take care to show us with your detailed resume how your experience aligns with the requirements listed above. By understanding your experience, we can better assess how your background aligns with our open position.

Location: US Locations Only

Location:  US Locations; 100% Remote; Part-Time

Boldly is the leading provider of remote executive assistant services and we’re seeking part-time and full-time remote Executive Assistants to support established Fortune 500 companies, senior-level executives, and successful business owners as they make a greater impact in the world.

About the position

As a Boldly Employee, you will have the best of both worlds. Like a freelancer, you will have the opportunity to choose the clients you support based on company values and your preferences—and you’ll have the flexibility that comes with setting your own schedule within standard US business hours. Alongside that flexibility, you’ll have the stability of being a W2 employee working a set number of hours each week and hassle-free payment for your work every two weeks. You’ll create long-term partnerships with the executives that you assist and gain valuable experience in a variety of industries.

Your work will be 100% remote and flexible with no night or weekend work. This means that even if you choose to ramp up to a 40-hour week, there can still be an element of flexibility in the hours that you choose to work based on your personal preference.

As an executive assistant, you’ll apply your professional skills in a wide range of tasks, including:

• Maintaining appointment schedules and calendars
• Planning and scheduling meetings, conferences, and travel
• Making travel arrangements including flight and hotel bookings
• Maximizing the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf
• Managing multiple email inboxes for executives
• Managing expenses
• Providing customer/supplier support
• Other executive admin responsibilities as needed

About you

You are a Jack or Jill of all trades with at least 7 years of experience serving as an virtual executive assistant or administrative assistant and have experience providing outstanding support to multiple clients or executives simultaneously. At this point in your career, your #1 priority is to work fully remote with a company that prioritizes flexibility in the workplace, and that promotes a culture of respect, kindness, and transparency. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, organized, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!

About us

We believe that it is possible to have a rewarding career that doesn’t conflict with your personal responsibilities and life choices. Our erse team of executive assistants includes parents, military spouses, caregivers, and those with unique life situations where working remotely, part-time or full-time, and on a flexible schedule is not just a ‘nice to have’. Fostering a thriving company culture where everyone has a sense of belonging and enjoys coming to work is our # 1 priority. As a woman-owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a erse, equitable, and inclusive workplace for all. And of course, as a remote-first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment!

As a premium executive assistant company, we set the standard for remote professionals. We’ve been proudly certified as a Great Place to Work for 5 years in a row, and our accolades include being named by Fortune Magazine as one of the “50 Best Small Workplaces”, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the “Best Entrepreneurial Companies in America” and by Color Magazine as a top Inclusive Workplace. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.

For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning – visit our jobs page at https://boldly.com/jobs/

Required Skills and Experience:

• A minimum of 7 years of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives (general admin experience as part of another role will not qualify)
• A minimum of 4 years of calendar management experience including coordinating meetings, appointments, and schedules for executives
• A minimum of 2 years of experience in executive travel coordination, including flights, lodging, and ground transportation
• A minimum of 2 years of experience managing and organizing the email inbox of senior leaders
• Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
• Ability to multitask with ease and prioritize work as needed
• Highly organized with excellent time management skills
• Ability to learn new tools quickly
• Excellent interpersonal communication
• Strong writing skills
• Ability to work independently and under the pressure of deadlines
• Solution driven!

Benefits you’ll love, for both part-time and full-time employees:

• W2 employment status
• 100% remote work
• Flexible schedule within regular business hours
• Ability to work PT (at a minimum of 25 hours a week) or FT hours
• Starting pay at $24-$28 an hour with regular pay raises throughout your tenure (starting pay is calculated based on your experience, location, and whether you’ll be working full-time)
• 401k with employer match
• Paid time off including vacation/sick leave, holidays, and parental leave
• Technology stipend
• Paid wellness events
• Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients
• Full-time employees are also eligible for medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly

Please note that the requirements in this job description are the minimum qualifications to join our team of premium executive assistants and we are unable to consider any applicant who does not have at least 7 years of experience as an executive assistant. Additionally, Boldly considers LinkedIn to be the foundation of your professional online presence and we require all candidates that wish to apply to have an up-to-date LinkedIn Profile.

At Boldly, we are committed to hiring military spouses and recognize that their unique circumstances pose significant obstacles to employment. We understand that military families often experience frequent relocations and we offer our support by reducing barriers that may hinder their employment. If you are a military spouse with erse experience, please take care to show us with your detailed resume how your experience aligns with the requirements listed above. By understanding your experience, we can better assess how your background aligns with our open position.

Location: US Locations Only

Executive Assistant to Chief Revenue Officer

REMOTE

SALES – ADMINISTRATION

FULL TIME

Restaurant365 is a SaaS company disrupting the restaurant industry!

Our cloud-based platform provides a unique, centralized solution for accounting and back-office operations for restaurants. Restaurant365’s culture is focused on empowering team members to produce top-notch results while elevating their skills. We’re constantly evolving and improving to make sure we are and always will be “Best in Class” … and we want that for you too!

The Executive Assistant will work directly with the CRO to support all aspects of their daily work routine and coordinate activities across multiple departments. The Executive Assistant will have a wide range of responsibilities and should be able to work in a fast paced environment.

The role will require intuitive action and a strong ability to determine the priorities of the CRO.

The Executive Assistant must be able to redirect matters to appropriate parties to handle or handle matters personally. Role responsibilities will vary greatly depending on the needs of the organization and the Executive Assistant should be prepared to tackle difficult tasks, manage complex schedules, and have the ability to develop strong systems to improve the the CRO’s functions.

How you’ll add value:

• Serve as a liaison between the CRO, staff, vendors and the public. This includes receiving and screening requests to speak with the CRO, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
• Manage the CRO’s schedule and calendar to optimize and achieve widespread tasks.
• Support departmental staff and CRO, as needed.
• Maintain vendor relationships and deliverables.
• Assist with arrangements internally, from travel to processing expenses.
• Complete a variety of administrative requests including event planning, creating presentations, spreadsheets, special reports, and agenda materials.

What you’ll need to be successful in this role:

• Strong Excel and Data/Reporting experience.
• Event planning experience is high desired.
• Superb interpersonal skills with the ability to communicate, both verbally and written, with people at all levels using courtesy and discretion
• Self-starter with a robust set of problem-solving skills, deeply organized with unfailing attention to detail.
• Effective and efficient communicator.
• Identify roadblocks and solve them through invention, innovation, and empathy.
• Ability to plan and organize with and through people.
• Possesses self-confidence, leadership skills, and negotiation skills
• Demonstrates strong decision-making skills and the ability to work well under pressure
• Ability to work independently and take initiative, with a self-starter attitude.
• Must be able to meet deadlines in a fast-paced quickly changing environment

R365 Team Member Benefits & Perks

Along with the compensation we provide the following marketing leading benefits and perks:

• Compensation: Restaurant365 focuses on equitable pay for our team and aims for transparency with our pay practices. This position has a salary range of $70,000 – $95,000.
• he above range represents the expected salary range for this position. The actual salary may vary based upon several factors, including, but not limited to, relevant skills/experience, time in the role, business line, and geographic location.
• Ability to work remote or hybrid
• Comprehensive medical benefits, 100% paid for employee
• 401k + matching
• Equity Option Grant
• Unlimited PTO + Company holidays
• Wellness initiatives

Why join our amazing team?

• We’re a community that prides itself in creating innovative solutions and producing quality work
• Our product is the secret ingredient that makes a real difference to restaurants nationwide
• The open concept work environment that we’ve created is causal, collaborative, and cultivates communication

Administrative Assistant I

Job Locations US-Remote

Requisition ID 2023-33139

# of Openings 1

Category Administrative

Position Type Employee Full-Time

Equal Pay Act Minimum Range 21.63 – 25.00

Overview

Who we are…

Ciox Health merged with Datavant in 2021, creating the nation’s largest health data ecosystems, powering secure data connectivity on behalf of thousands of providers, payers, health data analytics companies, patient-facing applications, government agencies, research institutions and life science companies.

The combined company is focused on improving patient outcomes and reducing costs by removing impediments to the secure exchange of health data. Ciox, a Datavant company will offer the ability to access, exchange, and connect data among the thousands of organizations in its ecosystem for use cases ranging from better clinical care and value-based payments to health analytics and medical research.

What we offer

At Ciox Health we offer all employees a place to grow and expand their current skills so that they can not only help build Ciox Health into the greatest health technology company but create a career that you can be proud of. We offer you complete training and long-term career goals.

Our environment is what most of our employees are the proudest of and our Architecture Group is comprised of some of the brightest and most talented iniduals. Give us just a few moments to explain why we need you and hope you will help us change how the health Industry manages its’ medical records.

What we need

This position is entry level and responsible for providing support for the Field Operations and sales team. Perform other tasks and duties as necessary to assist the Operational Finance Services management team, and improve overall quality of the company in relation to our Clients.

Responsibilities

Essential Duties and Responsibilities:

• Contract and Legal pricing research.
• Cognos report data analysis.
• Managing and maintaining contract document database including scanning, filing and retrieving as requested.
• Monthly billing and review analysis.
• Assist with all company integration and/or acquisitions regarding pricing and contracts.
• Maintain Member Files and Mail Returns
• Daily pre-bill exception releases
• Setting up new employee scan ID numbers
• Distribution of site termination letters
• ROI Partner revisions
• Reporting:
  • Update the member database weekly
  • Provide weekly/monthly requested updates to VP of Business Operations and Sales
  • ROI Partner reports
  • Committee approvals
  • Month end reports

Qualifications

Desired Minimum Qualifications

• Experience/knowledge of Lawson
• Experience/knowledge of Microsoft Office Suite
• Ability to follow directions
• Ability to work under minimal supervision
• Must be proactive
• Ability to effectively multi-task
• Detail oriented
• Excellent verbal and written communication skills

For remote work, this position requires that you provide a high-speed internet connection, subject to applicable expense reimbursement requirements (if any), and a work environment free from distractions.

Pay ranges for this job title may differ based on location, responsibilities, skills, experience, and other requirements of the role.

Equal Pay Act Minimum Range 21.63 – 25.00

Executive Assistant

Location Remote

Type Full time

Department Office of the CEO

Overview

As the Executive Assistant to our Chief Product Officer and Chief People and Legal Officer, you’ll be supporting and driving a variety of initiatives that will enable your leaders and their teams to do their best work.

At Vanta, our mission is to secure the internet and protect consumer data. We believe that security should be monitored and verified continuously, and we empower companies to practice better security and prove it with ease. Vanta has a kind and talented team, and while some have prior security experience, many have been successful at Vanta without it.

We’re looking for a team member to support our Chief Product Officer and Chief People and Legal Officer! You will not only directly partner with these two leaders, but also be a support for their broader departments.

Our ideal candidate is a passionate self-starter who thrives in a fast-paced environment, who can manage and prioritize multiple initiatives and tasks, and help build an engaging environment for all. Central or East Coast time zones are preferred.

What you’ll do as an Executive Assistant at Vanta:

• Be a trusted partner to our Chief Product Officer and Chief People and Legal Officer, providing administrative and strategic support on a day to day basis
• Act as a gatekeeper for your leaders, managing calendar and scheduling meetings according to your leader’s priorities
• Regularly review operating practices and meeting cadencies, and propose and implement improvements
• Plan and execute department level offsites, meetings and event
• Coordinate travel and related accommodations for your leaders
• Create and manage expenses for your leaders and any department and team events
• Manage and drive special projects as needed for your leaders and department
• Work closely with other executive assistants to ensure the C-team is staying coordinated on leadership meetings and action items

How to be successful in this role:

• 4+ years, with at least 2 years working with a VP-level leader in any sized business OR a Director-level in a global business
• Be a self-starter that is comfortable with taking on multiple work streams and priorities
• Have excellent organizational, prioritization and problem solving skills
• Ability to think on your feet, and shift to changing needs and priorities
• Demonstrate strong written and verbal communication skills, including confidently communicating to stakeholders across the organization
• Be a strong team player and hold yourself to a high standard of work performance
• High level of confidentiality and treats sensitive situations with good judgment

Pay Range: $87,000 – $102,000; If you are offered the position, your offer amount will be based on your experience.

What you can expect as a Vantan:

• Industry-Competitive Salary and Equity
• 100% covered Medical, Dental, and Vision Benefits with Dependents Coverage
• 16 Weeks Fully Paid Parental Leave for All New Parents (Moms, Dads, Adoptive, Foster)
• Health & Wellness Stipend
• Remote Workspace Stipend
• 401(k) Matching Plan
• Flexible Work Hours and Location
• Open & Encouraged PTO Policy
• 9 Company Paid Holidays
• Free Memberships to Online Wellness Platforms (One Medical, Ginger, Headspace, and more!)
• Virtual Team Building Activities, Lunch and Learns, and other Company-Wide Events
• Offices in SF and NYC with Hubs of Vantans forming across the US, including but not limited to, Seattle, Austin, Indianapolis, LA, Boston, and more!

Travel Coordinator

Job ID: 53974 Location: All International

Full/Part Time: Full-Time Regular/Temporary: Regular Office Location: Arlington, Virginia, USA

This fully remote position is open to all locations within the Western Hemisphere where TNC is registered to work. These countries will include the following:

• Argentina, Belize, Brazil, Chile, Colombia, Guatemala, Mexico, Peru, the United States, and Canada (Alberta, Ontario, and Northwest Territories only).

Who We Are

The mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the world’s toughest environmental challenges so that people and nature can thrive. Our work is guided by our values, which include a commitment to ersity and respect for people, communities, and cultures. From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC. Want to know more? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.

One of TNC’s primary goals is to cultivate an inclusive work environment so that employees around the globe have a sense of belonging and feel that their unique contributions are valued. We know we’ll only achieve our mission by hiring and engaging a erse staff that reflects the communities in which we work. Recognizing that people bring talent and skills that have been developed outside the scope of a job, we take a holistic approach to recruitment that considers life experience in addition to the professional requirements listed in our postings. Please apply we’d love to hear from you. To quote a popular saying at TNC, you’ll join for the mission, and you’ll stay for the people.

What We Can Achieve Together

The Travel Coordinator will work as part of the travel team coordinating tasks related to one or more functional activities, such as travel related support, procurement, and assisting our Business Units (BUs) with using approved platforms and services for meetings & special events management. They will report to the Global Travel Manager and will work with multiple teams, such as Sustainability, Safety and Finance.

The Travel Coordinator will work towards meeting the strategic priorities of the travel program by implementing tactics for approved plans and completing day-to-day tasks and activities. They may be responsible for travel planning and coordination support, policy compliance, vendor management, reporting & analysis and, communications. They will respond to inquiries about TNC’s travel program activities & procedures, create program materials, and draft correspondence. They will be well versed in the systems and resources utilized by the team to execute assigned tasks. They will maintain, track and research data, produce and review reports, and perform program analysis. The coordinator will support and provide targeted training related to the functional area of the Global Travel Program. They will implement approved processes and practices to improve effectiveness. They will communicate or distribute information of our travel program to assist staff in making decisions, solving problems, and improving workflow.

Responsibilities & Scope

• Work within scope of program’s strategic goals.
• Act independently on assigned tasks and exercise independent judgment based on analysis and experience, referring difficult questions and unusual problems to supervisor.
• Coordinate projects with several variables, working within a defined timeline and budget.
• Demonstrate sensitivity in handling confidential information.
• Perform non-routine analysis, research, and follow-through.
• Ensure compliance with Conservancy policies and procedures, and external requirements.
• Financial responsibility includes purchasing, processing invoices, contracting with vendors, and assisting with budget preparation.
• May function as a resource to others to solve problems and act in supervisor’s stead when instructed.
• Provide input through project teams for the improvement of existing programs.
• Travel and work flexible hours as needed.
• or physical exertion and/or strain; and
• Work is ersified and may not always fall under established practices and guidelines.
• May train administrative or volunteer staff on TNC’s global travel program.

We’re Looking for You

Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day. We’re looking for someone with strong experience in leading a erse, multi-disciplinary team.

The ideal candidate should have exceptional communication and collaboration skills and experience with global travel experience, designing, organizing, and coordinating complex projects. This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team!

The ideal candidate will have all or some of these qualifications. If you don’t have all of them, please apply anyway and tell us about your skills and experience:

• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
• Ability to analyze information for the purpose of coordinating and planning activities and solving problems.
• Ability to use existing technology to achieve desired results.
• Excellent customer service skills and focus.
• Experience interpreting guidelines to achieve desired results.
• Knowledge of current trends in specific field; and/or
• Strong organization skills, accuracy, and attention to detail.
• Relevant certification in travel management or a related field.
• Experience in a non-profit organization or a similar environment.

What You’ll Bring

• Bachelor’s degree in business administration, hospitality management, tourism management, or similar, and 2 years related experience or equivalent combination.
• Experience coordinating travel administrative processes.
• Experience generating reports and interpreting data.
• Experience in business writing, editing, and proofreading.
• Experience organizing time and managing erse activities to meet deadlines; and
• Experience working across teams and communicating with a wide range of people.

What We Bring

Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our erse staff and partners, we impact conservation around the world!

TNC offers competitive and comprehensive benefits packages tailored to the inidual countries where we work. These may include health care benefits, retirement benefits, parental leave, paid time off, life insurance, and disability coverage as well as an employee assistance program and other life and well-being benefits.

We’re proud to offer a flexible work environment that supports the health and well-being of the people we employ.

Salary Information

Expected salary ranges will be provided to candidates upon initial screening outreach. Salary ranges are based on geographic location of the city, state, and country that the candidate will work from, commensurate with experience.

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to ersity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of erse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.

TNC is committed to offering accommodations for qualified iniduals with disabilities and disabled veterans in our job application process.

An attractive salary and benefits package is part of TNC’s value proposition to our employees. TNC strives to provide competitive pay and bases salaries on the geographic location of the role committing to being equitable across groups and providing hiring salary ranges when possible.

Since we support flexible and remote work for our employees, many positions have a flexible location within countries where we’re registered as a Non-government Organization and established as an employer. This may mean we’re unable to provide a hiring salary range in the posting for some of our positions. However, candidates invited to be part of our interview process will be provided their location specific range upon request.

Executive Assistant

Remote

Headway is building a new mental healthcare system that everyone can access. We make it easy for people to find quality in-network mental health care by removing historic barriers faced by mental health providers, payers, and patients.

1 in 4 people in the US have a treatable mental health condition, but the vast majority do not get the care they need. The primary reason is cost: the majority of therapists do not accept insurance, meaning paying for therapy is prohibitively expensive for prospective patients. This is where we got our start Headway has built the first software-enabled network of therapists who accept health insurance, making it easy for therapists to grow their practices, and possible for patients to find quality care they can afford.

We launched in April of 2019 and are now powering 400,000+ appointments per month. To scale our vision, we’ve raised over $100 million in funding from a16z, Thrive, Accel, and Google Ventures.

Join us, and make an impact

We are hiring an Executive Assistant to partner directly with three executive team members, responsible for our provider sales, payer partnerships, and business operations. In this dynamic, high-visibility role, you will drive efficiency and productivity for our executive leadership team, ensuring the expansive org operates with utmost effectiveness. The ideal candidate is passionate about executive operations and understands the invaluable asset of this role to a rapidly growing company.

You will:

• Directly own the calendar of 3 executive team members, liaising with critical internal and external stakeholders
• Critically prioritize their time and work with internal and external stakeholders with frequently complex schedules
• Support recruiting activities, communicating directly with high-priority candidates and collaborating with the Talent Coordinators on interview scheduling
• Support the planning of wide-scale org events, including team onsites, culture building activities
• Manage the org operating cadence, such as Org All Hands, regular Leadership Syncs

You will love this role if:

• You have 5+ years of experience supporting executives in a fast-paced, high growth environment
• You are a self starter who can seamlessly create structure out of ambiguity
• You are an excellent written and verbal communicator who can navigate complex, multi-stakeholder coordination
• You are operationally excellent and a detail oriented organizer with experience in organizing wide-scale events
• You are composed in high-pressure situations and exercise high levels of discretion in your interactions
• You are proficient in Google Productivity Suite and MacOS system
• You are motivated by our mission to rewire mental healthcare to access and affordability
• You are excited at the opportunity to make this role your own

We believe a team’s strength is in its people, and we cannot achieve this mission without a team that reflects the ersity of this problem – across race, ethnicity, gender, sexuality, age, national origin, religion, family status, disability, military status, and experience.

Headway employees work remotely across the US, with the option to work from our NYC HQ.

Headway is committed to the full inclusion of all qualified iniduals. As part of this commitment, Headway will ensure that persons with disabilities are provided with reasonable accommodations.

Executive Administrative Assistant (Claims)

Primary Location: Dover, NH, US

Company: Lincoln Financial

Alternate Locations: Work from Home; Atlanta, GA (Georgia); Boston, MA (Massachusetts); Charlotte, NC (North Carolina); Dover, NH (New Hampshire); Omaha, NE (Nebraska); Phoenix, AZ (Arizona)

Work Arrangement:

Remote : Work at home employee residing outside of a commutable distance to an office location.

Relocation assistance: is not available for this opportunity.

Requisition #: 72271

The Role at a Glance

The Executive Administrative Assistant position will perform and deliver on routine assignments for the Group Benefit Claims leaders. You will provide a full range of administrative support such as calendar scheduling, email communications, travel reimbursement, meeting planning and various other administrative tasks.

What you’ll be doing

• Communicates and coordinates instructions and communications with various departments and/or internal/external stakeholders.
• Prepares assigned Claims meetings by creating, gather, and/or organizing material, identifying key questions to be prepared to answer and preparing reference material in an effective structure.
• Prepares reports and presentations including preparing special reports through conducting research to add value to material and/or gathering and summarizing information and/or data.
• Proofreads complex documents, presentation and reports for grammatical and typographical errors.
• Helps with managing calendars, schedule meetings, conferences and appointments
• Arranges and coordinates travel including preparing itineraries and processing expense reports.
• Plans, organizes, and facilitates special projects requested by Claims leaders.
• Plans and coordinates special events as needed.
• Processes invoices for prompt payment as needed.
• Supports and promotes change management and/or departmental/enterprise initiatives within.
• Shares a erse range of knowledge and information and/or enables less experienced team members to perform their assignments.
• Performs a erse range of tasks/transactions related to common programs and services by directly applying expanded knowledge obtained from the role in increasingly more complex situations.

What we’re looking for

Must Haves

• High School diploma or GED or minimum Associate degree in lieu of required experience.
• 3 – 5+ Years of clerical and/or administrative support experience in a complex corporate environment supporting senior and/or executive management aligned with the responsibilities for this position
• Demonstrates the ability to use sound judgment and discretion regarding confidential information.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

What’s it like to work here?

At Lincoln Financial Group, we love what we do. We make meaningful contributions each and every day to empower our customers to take charge of their lives. Working alongside dedicated and talented colleagues, we build fulfilling careers and stronger communities through a company that values our unique perspectives, insights and contributions and invests in programs that empower each of us to take charge of our own future.

What’s in it for YOU:

• A clearly defined career framework to help you successfully manage your career
• Leadership development and virtual training opportunities
• PTO/parental leave
• Competitive 401K and employee benefits
• Free financial counseling, health coaching and employee assistance program
• Tuition assistance program
• A leadership team that prioritizes your health and well-being; offering a remote work environment and flexible work hybrid situations
• Effective productivity/technology tools and training

Pay Range: $36.68 – $46.33

Actual base pay could vary based on non-discriminatory factors including but not limited to work experience, education, location, licensure requirements, proficiency and qualifications required for the role. The base pay is just one component of Lincoln’s total rewards package for employees. In addition, the role may be eligible for the Annual Incentive Program, which is discretionary and based on the performance of the company, business unit and inidual. Other rewards may include long-term incentives, sales incentives and Lincoln’s standard benefits package.

About The Company

Lincoln Financial Group provides advice and solutions that help people take charge of their financial lives with confidence and optimism. Today, approximately 16 million customers trust our retirement, insurance and wealth protection expertise to help address their lifestyle, savings and income goals, and guard against long-term care expenses.

Headquartered in Radnor, Pennsylvania, Lincoln Financial Group is the marketing name for Lincoln National Corporation (NYSE:LNC) and its affiliates. The company had $290 billion in end-of-period account balances net of reinsurance as of March 31, 2023.

Lincoln Financial Group is a committed corporate citizen included on major sustainability indices including the Dow Jones Sustainability Index North America and ranks among Newsweek’s Most Responsible Companies. Dedicated to ersity, equity and inclusion, we are included on transparency benchmarking tools such as the Corporate Equality Index, the Disability Equality Index and the Bloomberg Gender-Equality Index. Committed to providing our employees with flexible work arrangements, we were named to FlexJobs’ list of the Top 100 Companies to Watch for Remote Jobs in 2022. With a long and rich legacy of acting ethically, telling the truth and speaking up for what is right, Lincoln was recognized as one of Ethisphere’s 2022 World’s Most Ethical Companies®. We create opportunities for early career talent through our intern development program, which ranks among WayUp and Yello’s annual list of Top 100 Internship Programs.

Lincoln is committed to creating a erse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Follow us on Facebook, Twitter, LinkedIn, and Instagram. Sign up for email alerts at http://newsroom.lfg.com

Be Aware of Fraudulent Recruiting Activities

If you are interested in a career at Lincoln, we encourage you to review our current openings and apply on our website. Lincoln values the privacy and security of every applicant and urges all applicants to diligently protect their sensitive personal information from scams targeting job seekers. These scams can take many forms including fake employment applications, bogus interviews and falsified offer letters.

Lincoln will not ask applicants to provide their social security numbers, date of birth, bank account information or other sensitive information in job applications. Additionally, our recruiters do not communicate with applicants through free e-mail accounts (Gmail, Yahoo, Hotmail) or conduct interviews utilizing video chat rooms. We will never ask applicants to provide payment during the hiring process or extend an offer without conducting a phone, live video or in-person interview. Please contact Lincoln’s fraud team at: if you encounter a recruiter or see a job opportunity that seems suspicious.

Additional Information

This position may be subject to Lincoln’s Political Contribution Policy. An offer of employment may be contingent upon disclosing to Lincoln the details of certain political contributions. Lincoln may decline to extend an offer or terminate employment for this role if it determines political contributions made could have an adverse impact on Lincoln’s current or future business interests, misrepresentations were made, or for failure to fully disclose applicable political contributions and or fundraising activities.

Any unsolicited resumes/candidate profiles submitted through our web site or to personal e-mail accounts of employees of Lincoln Financial Group are considered property of Lincoln Financial Group and are not subject to payment of agency fees.

Lincoln Financial Group (“LFG”) is an Equal Opportunity employer and, as such, is committed in policy and practice to recruit, hire, compensate, train and promote, in all job classifications, without regard to race, color, religion, sex (including pregnancy), age, national origin, disability, sexual orientation, gender identity and expression, Veteran status, or genetic information. Applicants are evaluated on the basis of job qualifications. If you are a person with a disability that impedes your ability to express your interest for a position through our online application process, or require TTY/TDD assistance, contact us by calling:

This Employer Participates in E-Verify. See the E-Verify notices.

Este Empleador Participa en E-Verify. Ver el E-Verify avisos.

Nearest Major Market: Dover

Title: Administrative Assistant, HR and Marketing Department

Location: US National or Canada

Full-Time

Description

ABOUT OUR COMPANY

Kanopi Studios is a Design, Development & Support Agency with a fully distributed team of people who are experts in Drupal & WordPress.

Our clients have a mission; we design, build and support websites that help their mission thrive.

But we want our employees to thrive as well. Because our team members do great work for great clients, Kanopi works hard to support them in their career as they continue to create a better web.

As a result, our business continues to grow, and so must our team. We’re excited to announce this opportunity to join our team as an Administrative Assistant (HR & Marketing Dept).

ABOUT THE JOB

As an Administrative Assistant to the HR and Marketing departments, you will work closely with the Director of Marketing, the Director of HR, and your fellow teammates from both departments. It’s all about teamwork here, and your expert administrative skills will shine in our lively and dynamic environment. We’re big fans of qualities like determination, flexibility, creativity, and kindness. If you’re on the same wavelength, you’ll fit right in and become an essential part of our crew. Juggling various tasks will be your specialty, and you’ll do it all with finesse and grace.

At Kanopi, we’ve got a unique setup we work from the cozy comfort of our homes or personal workspaces. It’s all about collaboration and getting involved to make great things happen. We take pride in the freedom we have, thanks to the impactful work we do every day. Your contributions will have a huge impact as you help us come up with top-notch administrative solutions that benefit our organization, our awesome team, and our fantastic clients.

Responsibilities

For the Marketing Department, your responsibilities may include:

• Calendaring
• Coordinating conference logistics, such as:
  • Working with organizers to fulfill requirements, including sending logos, downloadables, etc
  • Managing conference-related paperwork
  • coordinating shipping
  • renting furniture
  • Restaurant and hotel research
  • Summarize reviews of restaurants, hotels, products, and services for traveling employees
• Drafting Marketing decks
• Managing gifting logistics
• Assisting with the logistical management of employee-related announcements
• Research and Drafting ENewsletters
• Collecting Culture info
• Social media drafts
• Administer customer service interactions when needed
• Coordinate travel, reserve transportation, and create associated travel schedules
• Purchasing duties on behalf of Marketing and Culture
• Data Entry assistance via HubSpot and Excel

For the HR Department, your responsibilities may include:

• Scheduling logistics for interviews and other HR events
• Cleaning up any incorrect LinkedIn or Glassdoor jobs
• Onboarding and offboarding tasks
• Keeping the staff contacts list up to date
• Reconciling Vacation/Sick/Personal Time Off days
• Managing calendars and scheduling meetings

ABOUT THE COMPENSATION & WORK REQUIREMENTS

This is a full-time position. The salary range for this position is $39,100-$47,950 – the range is broad, but it is commensurate with experience, aligned with current members of our team with similar experience, and may shift a bit depending on your geographic location. This is a 100% remote role, but you must live and be able to work in the US or Canada.

NOW… LET’S TALK ABOUT YOU!

Requirements

• Experience as an administrative assistant (2-5+ years)
• Excellent communication skills, both written and verbal
• Experience administering and coordinating distributed project teams
• Professional examples demonstrating:
  • A desire to learn and eagerness to improve work processes
  • A commitment to delivering high-quality work on time
  • An ability to handle multiple, often competing, priorities
  • Strong problem-solving abilities, intelligence, initiative, and the ability to thrive under pressure
• Experience with Google Drive

Benefits

We offer a comprehensive range of health, professional, remote workspace, and other fun benefits for all full time US and Canadian employees.

Program Administrative Specialist – Remote

Location:Remote

Job Code:23-036

# of Openings:1

Description

We are currently seeking a Program Administrative Specialist to join our team to support the AMPS contract. In this position you will be working with project management tools and reporting systems.

• Be familiar with government contracts, work breakdown structures, management/business plans, and program reporting.
• Manage the preparation of management plans and various customer reports.
• Develop and present results to program and executive management and provides direction to other administrative personnel.
• Coordinate schedules to facilitate the completion of task order and change proposals, contract deliverables, task order reviews, briefings and presentations, and In Progress Review (IPR) preparation.
• Perform analysis, development, and review of program administrative operating plans and procedures. This labor category is offered only in conjunction with IT Professional labor categories.
• Develop a comprehensive project plan (roadmap) that identifies the tasks, defines project staff roles/responsibilities, and provides a timeline for completion of tasks.

KNOWLEDGE AND SKILLS REQUIRED:

• Five (5) years’ relevant experience supporting a Program Manager on a government contract.
• Prior experience supporting the overall project management functionality to include planning, scheduling, briefings, development, implementation, review, risk management, and evaluation.
• Provide technical expertise to the PMO in developing or proposing changes to any required processes, standards, policies, instruction, or documents.
• Experience with MS Project, Integrated Master Schedules (IMSs), Integrated Master Plans (IMPs) and work breakdown structures (WBSs).
• Have direct program experience in contract administration and preparing management reports.
• Proven experience developing and analyzing of program administrative operating plans and procedures.

KNOWLEDGE AND SKILLS DESIRED:

• Ability to provide occasional support for after-hours database maintenance and administration activities.
• Excellent and proactive interpersonal and communication skills.
• Self-motivated, team player with attention to detail.
• Ability to follow schedule and meet deadlines.

EDUCATION REQUIREMENTS:

• Bachelor’s Degree desired.

CERTIFICATION REQUIREMENTS:

• Relevant certification from a nationally recognized technical authority – such as Project Management Professional (PMP)®, Certified Associate in Project Management (CAPM)®, PMI Agile Certified Practitioner (PMI-ACP)®.
• DoD Approved 8570 Baseline Certification: Category IAT Level II – CCNA-Security, CySA+, CND, Security+ CE

SECURITY CLEARANCE REQUIREMENT:

• Must be a US Citizen
• Must possess IT-II security clearance or have a current National Agency Check with Local Agency Check and Credit Check (NACLC) at time of proposal submission.

WORK LOCATION: Remote

Technatomy Corporation is an Equal Opportunity Employer. It is the policy of Technatomy Corporation to afford equal employment opportunity regardless of race, color, religion, national origin, sex, age, marital status, disability or veteran status, or any other status protected by applicable law.

Education Operations Coordinator

Location: Remote

As the Education Operations Coordinator at Bezos Academy, you will support the Education Team and provide administrative, logistical, virtual, and onsite support for various training programs and events across the country. Professional learning and training are critical for us to achieve our mission of launching and operating a national network of tuition-free, Montessori-inspired preschools nationwide.

In this role, you will assist the team in planning and implementing virtual and in person learning experiences. You will engage with teachers, leaders, and national support team members to organize and execute operational aspects of national training. You will also provide administrative support for other projects or events as needed across the Education team. You bring prior administrative and event coordination experience with an eye for detail and a strong commitment to adult learning and development. Above all, you share our passion for expanding access to preschools in underserved communities.

LOCATION

• Flexible in the United States; Seattle, WA preferred

COMPENSATION & BENEFITS

• This is a full-time, benefits-eligible, non-exempt (hourly) position.
• The full pay range for this position, across all United States geographies, is $27 – $51 per hour (~$56,000 $106,000 per year). The upper third of the pay range is typically reserved for existing employees who demonstrate strong performance over time. Starting compensation will vary by location, qualifications, and prior experience; during the interview process, candidates will learn the starting pay range applicable for their location.
• This role includes 15 paid days of vacation, 4 days of paid personal time off, 7 paid days of sick (care) time, 9 paid holidays, 5 paid days off for an organization-wide winter break, and additional time off if required by applicable law. Benefits for this role include medical, dental, and vision insurance, life insurance, disability insurance, a 401(k) plan with a 4% employer contribution match, paid parental leave, an employer-matched flexible spending account for dependent care, and more. Please see here for details.

MINIMUM QUALIFICATIONS

• Bachelor’s degree or equivalent
• Two or more years of relevant experience in administrative support, events coordination, or similar roles with deep experience supporting virtual and in-person events
• Impeccable organizational ability and attention to detail, with exceptional written and oral communication skills
• Proficient in Microsoft Office suite (e.g., Word, PowerPoint, Excel, Outlook, etc.)
• Ability to work on multiple tasks, manage competing priorities, meet deadlines, and work independently under minimal supervision
• Ability to travel up to 25% of the time, including some national travel

PREFERRED QUALIFICATIONS

• Demonstrated personal commitment to ersity, equity, and inclusion and experience communicating effectively and building relationships across lines of difference
• Comfort and confidence using collaboration software (e.g., SharePoint, Google Workspace, Confluence, or similar)
• Experience supporting events both for a nationally-distributed workforce and for participants at multiple physical sites
• Experience crafting effective verbal or written communications for a variety of audiences
• Knowledge of early childhood education and Montessori principles

Please click here for a full job description.

Bezos Academy participates in E-Verify and will provide the federal government with employee Form I-9 Information to confirm authorization to work in the U.S. Bezos Academy only uses E-Verify once a candidate has accepted a job offer and completed the Form I-9. If E-Verify cannot confirm that an employee is authorized to work, Bezos Academy will give the employee written instructions and an opportunity to contact the Department of Homeland Security (DHS) or Social Security Administration (SSA) so the employee can begin to resolve the issue before any adverse employment action is taken. For more information about your right to work, please see the Notice of Right to Work.

Processing Specialist

locations

United States Virtual

time type

Full time

job requisition id

R-100914

The Processing Specialist handles insurance documents on behalf of our financial institution clients, directly impacting the timeliness and accuracy of the homeowner’s property insurance coverage. This role requires proven ability to manage deadlines and meet quality standards with accuracy and consistent attention to detail. It also requires the use of good judgment to solve problems and make business-appropriate decisions consistent with Assurant procedures and best practices.

Primary Job Accountabilities/Responsibilities

Process documents in an accurate and timely manner to ensure proper insurance coverage for homeowners and client satisfaction goals.

• Identify policy type and determine appropriate action needed. For example: PUD, Townhome, Flood, Wind, etc.
• Make appropriate updates to client database in order to meet regulatory obligations.
• Make timely premium payments from established escrow accounts to ensure continuous coverage.
• Manage time to handle multiple demands and competing priorities.
• Meet deadlines and quality standards

Communicate and coordinate with insurance agents and/or insurance carriers to verify information, update status, and meet deadlines/requirements.

• Be professional in all communications, act in a manner consistent with Assurant values and honor Assurant’s commitments.
• Demonstrate empathy regarding your work and the impact it has on the Client and homeowner.
• Address any questions, concerns, or suggestions in a timely and appropriate manner.

Build and maintain effective internal working relationships and support teamwork in meeting company goals.

• Understand how the Processing Specialist role fits into the larger organizational context and ensure the smooth hand off of work (incoming and outgoing).
• Communicate status updates and appropriately escalate issues and opportunities to meet the needs of clients and homeowners.

Basic Qualifications

• High school diploma or GED
• Basic computer skills
• 1-year data/document processing experience

Preferred Qualifications/Experience

• Strong attention to detail
• Ability to adapt well to change
• Banking, finance, mortgage lending experience
• Demonstrated ability to work successfully in an environment focused on production and quality

Pay Range:

$15.25- $24.00

Pay Range:

$15.16 – $28.53

Any posted pay range considers a wide range of compensation factors, including candidate background, experience and work location, while also allowing for salary growth within the position.

Helping People Thrive in a Connected World

Connect with us. Bring us your best work and your brightest ideas. And we’ll bring you a place where you can thrive. Learn more at jobs.assurant.com.

For U.S. benefit information, visit myassurantbenefits.com. For benefit information outside the U.S., please speak with your recruiter.

What’s the culture like at Assurant?

Our unique culture is a big reason why talented people choose Assurant. Named a Best/Great Place to Work in 13 countries and awarded the Fortune America’s Most Innovative Companies recognition in 2023, we bring together top talent around the world. Although we have a wide variety of skills and experiences, we share common characteristics that are uniquely Assurant. A passion for service. An ability to innovate in practical ways. And a willingness to take chances. We call our culture The Assurant Way.

Company Overview

Assurant is a leading global business services company that supports, protects, and connects major consumer purchases. A Fortune 500 company with a presence in 21 countries, Assurant supports the advancement of the connected world by partnering with the world’s leading brands to develop innovative solutions and deliver an enhanced customer experience through mobile device solutions, extended service contracts, vehicle protection services, renters insurance, lender-placed insurance products, and other specialty products.

Equal Opportunity Statement

Assurant is an Equal Employment Opportunity employer and does not use or consider race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by federal, state, or local law in employment decisions.

Title: Executive Assistant

Location: Remote

About Carrot:

Carrot Fertility is the leading global fertility care platform, serving people of every age, race, income, sex, sexual orientation, gender, marital status, and geography. Trusted by hundreds of multinational employers, health plans, and health systems, Carrot’s comprehensive clinical program delivers industry-leading cost savings for employers and award-winning experiences for millions of people worldwide. Whether there is a need for care through fertility preservation, male-factor infertility, pre-pregnancy, IVF, pregnancy and postpartum, adoption, gestational surrogacy, or menopause, Carrot supports members and their families through many of the most memorable and meaningful moments of their lives. With Carrot, you can pursue your possible.

The Role:

An energetic and experienced Executive Assistant to support our Commercial Leadership team. The ideal candidate has experience supporting sales executives with complex schedules and is knowledgeable about tech, healthcare space, and the dynamic nature of a startup. This position may support more than one executive.

The Team:

The Workplace Experience and Administration Team is comprised of a group of iniduals dedicated to providing administrative & operational support to the Carrot leadership team and the broader Carrot organization. This group partners closely with the People Team on cultural initiatives and works to increase operational effectiveness through cross collaboration across multiple teams.

Minimum Qualifications:

• 4+ years of experience directly supporting a C-level executive.
• Experience supporting fast-paced sales environment
• Experience booking and managing travel itineraries
• Experience with coordinating in-person meetings and events
• Excellent verbal and written communication.
• High degree of confidentiality, accountability, and business acumen.
• Problem-solving mentality.
• Ability to multitask.
• Skilled at anticipating needs and being proactive to get ahead of problems.
• Self-motivated to bring things across the finish line.
• Positive energy and attitude.
• Must be able to handle confidential information

Preferred Qualifications:

• Experience managing and updating accounts in within Salesforce

Compensation:

Carrot offers a holistic Total Rewards package designed to support our employees in all aspects of their life inside and outside of work, including health and wellness benefits, retirement savings plans, short- and long-term incentives, parental leave, family-forming assistance, and a competitive compensation package. The starting base salary for this position will range from $95,000.00 – $100,000.00. Actual compensation may vary from posted base salary depending on your confirmed job-related skills and experience.

Why Carrot?

Carrot has received national and international recognition for its pioneering work, including Best Diversity, Equity, & Inclusion Product from the Anthem Awards, Fast Company’s Most Innovative Companies, CNBC’s 100 Barrier Breaking Startups, and more. Carrot is regularly featured in media reporting on issues related to the future of work, women in leadership, healthcare innovation and ersity, equity, and inclusion, including MSNBC, The Economist, Bloomberg, The Wall Street Journal, CNBC, National Public Radio, Harvard Business Review, and more.

Carrot is a remote-first company with teams in more than 40 states across the United States and dozens of countries around the world. It has received numerous workplace awards, including Fortune’s Best Workplaces in Healthcare, Quartz’s Best Companies for Remote Workers, and Great Place to Work and Age-Friendly Employer certifications. Learn more at carrotfertility.com.

EXECUTIVE ASSISTANT – REMOTE (TEMPORARY)

Fully Remote Remote ADMINISTRATION

Job Type

Full-time

Description

MAKE A DIFFERENCE AT OCHIN

OCHIN is a rapidly growing national nonprofit health IT organization with two decades of experience transforming health care delivery to drive health equity. We are hiring for a number of new positions to meet increasing demand. When you choose to join OCHIN, you have the opportunity to continuously grow your skills and do meaningful work to help fulfill our mission.

OCHIN provides leading-edge technology, data analytics, research, and support services to nearly 1,000 community health care sites, reaching nearly 6 million patients nationally. We believe that every inidual, no matter their race, ethnicity, background, or zip code, should have a fair opportunity to achieve their full health potential. Our work addresses differences in health that are systemic, avoidable, and unjust. We partner, learn, innovate, and advocate, in order to close the gap in health for iniduals and communities negatively impacted by racism or other structural inequities.

At OCHIN, we value the unique perspectives and experiences of every inidual and work hard to maintain a culture of belonging.

Founded in Oregon in 2000, OCHIN employs a growing virtual workforce of more than 900 erse professionals, working remotely across 46 states. We offer a generous compensation package and are committed to supporting our employees’ entire well-being by fostering a healthy work-life balance and equitable opportunity for professional advancement. We are curious, collaborative learners who strive to live our values every day: leadership, collaboration, excellence, innovation, inclusion, and stewardship. OCHIN is excited to support our continued national expansion and the increasing demand for our innovative tools and services by welcoming new talent to our growing team.

Position Overview

This position is considered temporary and we anticipate needing this position until 12/4/2023.

The Executive Assistant position performs a range of functions to ensure smooth operations as a member of the Administrative Assistant team. In this role, the employee is expected to possess an advanced level of understanding of various department operations as well as an above-average ability to solve problems independently that may occur in the course of performing daily activities. This role is also expected to make decisions independently as needed and communicate those decisions to the Office Manager or Executive Team member as appropriate.

Essential Duties

• Admin Team Support: Master all Administrative assistant tasks as well as offer support and backfill for all associated responsibilities
• Executive Support: Maintain assigned Executive’s Outlook calendar, schedule internal and external meetings, place all travel reservations, respond to correspondence as directed, and update executive dashboard as needed. Retain corporate records as requested or legally required
• Plan, attend meetings with the VP, and take detailed notes during meetings
• Answer and direct phone calls
• Write and distribute emails, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Maintain contact lists
• Submit and reconcile expense reports
• Event Support: Responsible for vendor relationships related to meetings and events such as catering, room rentals, equipment rental, sound system, and video operational effectiveness. Functions as a person responsible for implementation by working with ELT sponsor of the event to ensure needs for conducting a problem-free event are met
• Mentor entry-level Administrative Assistants and provide guidance during complex projects
• Participate in and lead process improvements within the administrative assistant team
• Lead change by modeling behavior and influencing others
• Escalate risks and issues as appropriate
• Lead and model OCHIN’s Values
• Actively pursue continuous learning and professional growth
• Other duties as assigned

Requirements

• High school diploma required, Associates degree, or higher a plus
• Minimum of 4 years’ EA work experience in a relevant environment; two must be specific experience in a high-volume reception capacity
• Advanced proficiency skills in MS Suites (Word, Excel, PowerPoint, Publisher, and Outlook) experience with pivot tables a plus (may be tested)
• Above-average writing and spelling skills
• Minimum typing speed of 60 wpm net (may be tested) 65- 70 wpm (net) a plus
• Ability to work independently and take ownership and accountability for the tasks they are responsible for
• Above-average communication skills
• Excellent customer service skills
• Highly organized

Base Pay Overview

The typical offer range for this role is minimum to midpoint, ($70,214 – $87,767) with the midpoint representing the average pay in a national market scope for this position. Please keep in mind that this range represents the pay range for all positions in the job grade within which this position falls. The actual salary offer will consider a wide range of factors directly relevant to this position, including, but not limited to, skills, knowledge, training, responsibility, and experience, as well as internal equity and alignment with market data.

Work Location and Travel Requirements

OCHIN is 100% remote organization. Work from home requirements are:

• Ability to work independently and efficiently from a home office environment
• High Speed Internet Service
• It is a requirement that employees work in a distraction free workplace
• Travel may be required to support our member organizations on-site based on business requirements for OCHIN

We offer a comprehensive range of benefits. See our website for details: https://ochin.org/employment-openings

COVID-19 Vaccination Requirement

To keep our colleagues, members, and communities safe, OCHIN requires all employees including remote employees, contractors, interns, and new hires to be vaccinated with a COVID-19 vaccine, as supported by state and federal public health officials, as a condition of employment. All new hires are required to provide proof of full vaccination or receive approval for a medical or religious exemption before their hire date.

Equal Opportunity Statement

OCHIN is proud to be an equal-opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills for the benefit of our staff, our mission, and the communities we serve.As an Equal Opportunity and Affirmative Action employer, OCHIN, Inc. does not discriminate on the basis of race, ethnicity, sex, gender identity, sexual orientation, religion, marital or civil union status, age, disability status, veteran status, or any other protected characteristics. All aspects of employment are based on merit, performance, and business needs.

#LI-Remote

Salary Description

Min – $70,214 Mid- $87,767 Max -$115,852

Executive Assistant to the Chief Development Officer

Location: US National

Remote, United States

Description

• Position Title:Executive Assistant to the Chief Development Officer
• Reports to:Chief Development Officer
• Location:Employees in this role can work from our Boston, MA office, remotely within the U.S., or a hybrid of these two options. (5% domestic travel)
• Position Type: Full-time

Position Overview

The Executive Assistant directly supports the Chief Development Officer (CDO) in the fulfillment of responsibilities within the Development department and as a leader of the organization. The Executive Assistant structures and maintains the CDO’s calendar; schedules meetings with internal and external constituents; oversees Development department expense management; and serves as administrative liaison to other relevantPartners In Health (PIH)departments, including the Office of the CEO and across the Resource Generation branch.

Specific Responsibilities:

Administrative Management (70%)

• Provide administrative support to theCDO, including calendar and task management, meeting coordination, and meeting facilitation.
• Serve as first point of contact for the CDO with both internal and external constituencies, responding to all requests in a timely and professional manner.
• Maintain strong coordination and communication among department sub-teams, including facilitating and note-taking at departmental meetings and supporting ongoing coordination of cross-team meetings.
• Manage all travel logistics on behalf of CDO, including booking flights and accommodations, developing itineraries and briefing documents; support other members of leadership and Development colleagues with travel coordination as needed.
• Input and update information related to donor engagement in Salesforce (database of record) on behalf of CDO.
• Support hiring, recruitment, and onboarding efforts for positions as needed (e.g., utilize Jobvite platform, conduct phone screens and interviews, provide guidance to new team members) in collaboration with the human resources team.
• Provide support and coverage for other Executive Assistants toU.S. Coordination Site members as needed.

Financial(15%)

• Manage the Development team corporate credit card, including overseeing card possession, card usage, receipt management and collection, approval management, coding management, and expense report submission.
• Manage expenses for CDO, including reimbursements, receipt management and collection, drafting and submission of personal corporate credit card statements, invoice management, and approval management.

Special Projects (15%)

• Assist fundraising teams with donor calls, emails, and notes.
• Assist with stewardship mailings and production.
• Assist with and attend donor and/or Board-related meetings and events.
• Manage and update the Development department SharePoint page.
• Support internal events as needed, including coordinating logistics and planning around team retreats.
• Coordinate team projects as needed, including timeline accountability and logistics management.

Qualifications:

• Bachelor’s degree or equivalent work experience.
• Minimum3 years of experience in Development and/or administration.
• Passion for the mission of PIH with a keen interest in social justice.
• Excellent written and oral communication skills; proficiency in Microsoft Office applications and Zoom.
• Experience with Salesforce or similar donor database preferred.
• Ability to assess priorities and manage a variety of competing priorities in a time-sensitive environment while meeting deadlines.
• Excellent interpersonal skills; ability to collaborate effectively with culturally erse staff across departments and multi-country PIH network.
• Good judgment and the ability to handle confidential information with discretion.
• Commitment to mastering a comprehensive understanding of the goals and objectives of PIH and of theDevelopment team.

Organizational Profile

Partners In Health (PIH) is a non-profit, global health organization that fights social injustice by bringing the benefits of modern medical science first and foremost to the most vulnerable communities around the world. PIH focuses on those who would not otherwise have access to quality health care. PIH partners with the world’s leading academic institutions to create rigorous evidence that shapes more sound and all-inclusive global health policies. PIH also supports local governments’ efforts to build capacity and strengthen national health systems.

Administrative (Senior)

Job Locations US

ID 2023-3883

Category Defense

Type Full Time

Overview

Amyx is seeking to hire a Senior Administrative Assistant to support our ERP Cloud Contract which is 100% remote.

Responsibilities

• Compiles, types and edits periodic reports, letters, memos, proposals, and manuals from copy or rough draft; integrates text and graphics to format cohesive presentations; uses word processing application programs to produce reports, briefings and graphical enhancements; prepares spread sheets, PowerPoint presentations, reviews material prepared for supervisor’s approval for typographical accuracy, grammar, spelling, punctuation, composition and format; prepares special reports, summaries or replies to inquiries, using relevant data from other reports, documents.
• Provide general meeting support to include scheduling, attending, and recording meeting minutes.
• Provide Program calendar support to include scheduling new meetings and updating existing meeting occurrences.

Technology used:

• MS Office (Word, Excel, PowerPoint, Outlook) and MS Teams

Qualifications

Minimum Experience:

• Five (5) years relevant experience

Must have experience with the following programs:

• Word
• Excel
• Power Point
• Teams
• Outlook Calendar

Benefits include:

• Medical, Dental, and Vision Plans (PPO & HSA options available)
• Flexible Spending Accounts (Health Care & Dependent Care FSA)
• Health Savings Account (HSA)
• 401(k) with matching contributions
• Roth
• Qualified Transportation Expense with matching contributions
• Short Term Disability
• Long Term Disability
• Life and Accidental Death & Dismemberment
• Basic & Voluntary Life Insurance
• Wellness Program
• PTO
• 11 Holidays
• Professional Development Reimbursement

Salary: 55,000-95,000

Position: Executive Assistant

Location: Remote

JOB TITLE: Executive Assistant (EA) Designated Support

CAYUSE COMPANY: Cayuse Commercial Services, LLC

LOCATION: Remote

SALARY: $18.50

EMPLOYEE TYPE: Full-Time Hourly Non-Exempt

Primary Focus

Responsible for centralized business operations in a high-performance virtual environment; provides assistance to Virtual Executives across North America. All duties and responsibilities performed in accordance with the Mission, Vision and Core Values of Cayuse.

Job Responsibilities

• The expectation of a successful virtual executive assistant is the ability to build and maintain professional relationships with executive customers as well as within a team
• Responsible for assisting client executives and associated staff members with the following services:
• Calendar Management
• Email review
• Time and Expense
  • Travel coordination, domestic and international (basic and complex)
  • Conference call and meeting coordination (basic and complex); includes schedule coordination of call or meeting participants
  • Video conferencing
  • Meeting and event planning
  • Document production
  • Access, list and site maintenance (team services, SharePoint, and other tools)
  • Research and Special projects
• Within the services indicated above, performs the following duties:
  • Provides Point of Contact administrative support to an assigned group of clients, while at the same time sharing and leveraging work to members of the team
  • Receives customer inquiries, responds to receipt of request, and fulfills requests in a professional, efficient and timely manner
  • Captures and documents details of all customer interactions daily in a work management tool
  • Operates within guidelines and procedures to independently deliver full range of services
  • Correspondence and database tracking
  • Consistently provides high level of quality service
  • Uses judgment to anticipate customer service needs
  • Identifies, resolves or escalates, and tracks customer service issues with sensitivity and tact
• Markets skills and services to customers
• Works as a cooperative and collaborative member of a high performing team
• Helps new team members as needed and requested
• Recommends process improvements to enhance and improve service and overall performance
• Develops areas of specialization as directed by supervisor by continuously improve technical skills
• Professional with a good executive presence demonstrating poise and ability to remain calm
• Demonstrate proactive business and customer service mentality, assuming ownership over solutions with a desire and willingness to be flexible and adaptable

• Other duties as assigned

Minimum Job Skills and Qualifications

Minimum Qualifications:

• High school diploma or GED

• 1-2 years previous administrative experience or equivalent
• Associates degree in Office Administration or related area preferred
• Experience supporting multiple executives preferred
• Experience supporting customers in a virtual environment preferred
• Knowledge of and experience using various computer applications including Microsoft Office Suite
• Technology savvy with an interest in new generation technology – comfortable doing things a different way, troubleshooting, and recommending new technology
• Excellent oral, written communication skills; includes proficiency in English grammar
• Must be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment.

Minimum Skills:

• Discrete – ability to be trusted with highly confidential information
• Self-starter with demonstrated ability an assume greater responsibilities over time
• Empathetic by making sound decisions using judgement based on the expectations of the executives supported
• Continuous learner/improvement mindset, desire to learn quickly with a commitment to excellence
• Excellent customer service skills
• High level of professionalism
• Ability to successfully handle customer requests and manage multiple priorities/tasks
• Effective listening skills
• Ability to take initiative; to be both proactive and flexible; and to multi-task
• Attention to details; resourceful and organized with good follow up and follow through skills
• Positive attitude; tolerance for dealing with difficult customers and stressful situations
• An ability to work well in teams as well as independently

Reports to: Delivery Manager

Working Conditions

• Professional remote office environment
• Must be physically and mentally able to perform duties for extended periods. Ability to use a computer and other office productivity tools with sufficient speed to meet the demands of this position.
• Must be able to establish a productive and professional workspace.
• Will be required to attend and conduct virtual meetings throughout the workday.
• Must be able to work varying work schedules and/or extended hours to meet business needs and project deadlines.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Affirmative Action/EEO Statement: Cayuse embraces ersity and equal opportunity in a serious way. We celebrate ersity and are committed to creating and building a team that represents a variety of backgrounds, perspectives, and skills. Cayuse, and all of its subsidiaries, are proud to be an equal opportunity workplace and are an affirmative action employer.

Executive Assistant

(remote work)

This position reports to the President of City Vision University. This position can either be full-time or part-time depending on the preference of the applicant. *This is a work-from-home position anywhere in the United States.

• Executive Assistant. To provide administrative support to City Vision’s President including assisting the president with:
  • Compiling data and filing annual reports
  • Assisting with travel arrangements and receipt tracking
  • Assisting with scheduling as needed
• Project Management. To provide support to City Vision’s President and VP’s of Partner Care through project management of partnerships including:
  • Attending partnership meetings to take notes and update our partnership database
  • Ensuring that followup communication happens with partners on a timely basis
• General Administrative Support
  • Assist the Financial Manager in bank reconciliations and other areas where needed
  • Provide administrative support to all staff with technical tasks including updating web pages, student and faculty records, running reports, updating courses, etc.
  • Managing and updating databases of partners, students and alumni
  • Assist in compiling email newsletters and other communications to students, alumni and partners
  • Assist the Director of Admissions and the VP’s of Partner Care in updating databases of potential student inquiries and partners as needed.
  • Attend regular staff meetings, supervision meetings and staff chapel on Zoom.
  • Provide administrative support as needed.

Qualifications

Required:

• Iniduals must have at least an accredited Bachelor’s degree.
• Have a demonstrated commitment to our Christian mission, vision and values
• Iniduals applying for this position should have very strong organizational skills and should be very detail-oriented.
• Very strong technical expertise is required (extensive experience or training with Google Docs, Google Spreadsheets, Microsoft Word, Excel Spreadsheets and Windows).
• U.S. citizen or lawful permanent resident alien with valid work authorization.

Desired:

• Previous experience in Christian nonprofit organizations serving at-risk communities.

Compensation

• $39,000 (full-time), $19.50/hour (part-time)
• Free tuition in City Vision University
• Health insurance (for those working more than 30 hours/week. this will include 85% of an inidual’s health plan and 50% of the portion of the cost of that person’s family health plan)
• Work from home
• We may consider candidates for this as a part-time position for exceptional candidates if that is preferred.

Executive Assistant

Location: United States

What we’re building and why we’re building it.

There’s a reason Fetch is ranked top 10 in Shopping in the App Store. Every day, millions of people earn Fetch Points buying brands they love. From the grocery aisle to the drive-through, Fetch makes saving money fun. We’re more than just a build-first tech unicorn. We’re a revolutionary shopping platform where brands and consumers come together for a loyalty-driving, points-exploding, money-saving party.

Join a fast-growing, founder-led technology company that’s still only in its early innings. Ranked one of America’s Best Startup Employers by Forbes two years in a row, Fetch is building a people-first culture rooted in trust and accountability. How do we do it? By empowering employees to think big, challenge ideas, and find new ways to bring the fun to Fetch. So what are you waiting for? Apply to join our rocketship today!

Fetch is an equal employment opportunity employer.

The Role:

The next step in evolving our shopper journey is hiring our new Executive Assistant. Reporting to the Chief Revenue Officer, the Executive Assistant will help 2-3 executives with professional duties to help them run the organization smoothly. We are looking for someone who is a hard-working, proactive, and fiercely organized self-starter, who can anticipate needs before they arise.

This is a full-time, exempt position ideally located in the Pacific time zone.

• Proactively manage executives’ calendars, including making (and shifting) appointments and prioritizing the most sensitive matters
• Planning and coordinating travel arrangements, anticipating and taking care of the little things to set executives up for low-stress success when they are away from the office;
• Serve as a polished point of contact among executives, employees, clients, and other external partners, responding promptly and getting the details right
• Maintain high level of confidentiality when working with sensitive information
• Escalate relevant information to executives as needed
• Prepare expense reports
• Format information for internal and external communication memos, emails, presentations, reports, etc.
• Maintain comprehensive and accurate corporate records, documents, and reports and take notes or present slides during meetings
• Work collaboratively with stakeholders across the organization, including other EAs, to collaborate, communicate, and manage logistics
• Limited event-planning responsibility including coordinating catering (travel may be needed)

What you’ll bring to Fetch:

• You can Get. It. Done.: You translate strategy into plans, connect the dots and execute well with minimal supervision.
• Time Management Expert: You can keep calendars organized and efficient so the executive(s) you support can make the most out of each day and week.
• Cross-functional Influencer: You can work well with many different teams to get results
• Courageous Innovator: You take calculated risks and are not afraid to fail
• Culture Champion: Our values are Trust, Action, Speed, Inclusion; you live these every day.

Compensation:

At Fetch, we offer competitive compensation packages to the exceptional folks we hire. The base salary range for this position is $65,000- $85,000. We also offer all employees equity in Fetch, so that everyone can benefit from Fetch’s growth.

At Fetch, we’ll give you the tools to feel healthy, happy and secure through:

• Stock Options: Fetch wants you to be on the rocketship with us! Options will give you the opportunity to share the excitement of the company growth and have your own stake in its success.
• 401k Match: We match your 401K contribution up to 4% of your annual salary.
• Benefits for humans and pets: We offer comprehensive medical, dental and vision plans for everyone including
  • Medical: preventative care covered at 100%, HDHP with employer-seeded HSA, free Telehealth, extensive mental health support
  • Dental: Teeth whitening, adult orthodontia, night guards covered
  • Vision: Allowance for glasses and contacts in the same plan year, discounts on laser eye surgery
  • Family Planning Benefits: Partnering with Carrot which will provide partial coverage for egg retrieval, adoption, IVF, and surrogacy
  • Short-term and Long-term Disability coverage at no cost to you
  • Pets: Pet insurance fully covered for the first pet. Our bereavement leave also includes our furry friends.
• Continuing Education: Fetch provides up to $10,000 per year in education reimbursement support for any job-related courses/programs/certifications. You will also have access to Udemy, an online course provider with thousands of topics to discover.
• Employee Resource Groups: Take part in employee-led groups that are centered around fostering a erse and inclusive workplace through events, dialogue and advocacy. Current groups include Amplify BiPoC, Amplify Black at Fetch, Amplify Women, Amplify LBGTQ+, Amplify Family, and Amplify Veterans.
• Paid Time Off: On top of our flexible PTO, Fetch observes 9 paid holidays, including Juneteenth and Indigenous People’s Day, as well as our End-of-Year break.
• Robust Leave Policies: Whether it’s for you or a loved one, Fetch offers generous leave time for various health and personal needs that take you away from work. Our parental leave policy provides 18 weeks of paid time off for primary caregivers, 12 weeks for secondary caregivers, and the option to create a flexible return to work schedule in the last few weeks of leave.
• Wellness Program: Utilize these tools and resources to bring your best self to work each day.
  • Wellness coach on staff to help you create goals, provide accountability and support you on your wellness journey
  • Nutrition counseling through Husk Nutrition
  • Gympass membership to access in-person gyms, virtual workout classes, meditation apps, and much more.
  • Employee Assistance Program (EAP) provides no cost, confidential resources and services to help navigate life’s many changes and challenges.
• Social Impact Efforts: Take part in volunteer events or donate to your favorite organizations through BrightFunds.

Title: Senior Executive Assistant to the President/COO (San Francisco)

Location: Remote US

About Us

At Cloudflare, we have our eyes set on an ambitious goal: to help build a better Internet. Today the company runs one of the world’s largest networks that powers approximately 25 million Internet properties, for customers ranging from inidual bloggers to SMBs to Fortune 500 companies. Cloudflare protects and accelerates any Internet application online without adding hardware, installing software, or changing a line of code. Internet properties powered by Cloudflare all have web traffic routed through its intelligent global network, which gets smarter with every request. As a result, they see significant improvement in performance and a decrease in spam and other attacks. Cloudflare was named to Entrepreneur Magazine’s Top Company Cultures list and ranked among the World’s Most Innovative Companies by Fast Company.

We realize people do not fit into neat boxes. We are looking for curious and empathetic iniduals who are committed to developing themselves and learning new skills, and we are ready to help you do that. We cannot complete our mission without building a erse and inclusive team. We hire the best people based on an evaluation of their potential and support them throughout their time at Cloudflare. Come join us!

What you’ll do

As the Senior Executive Assistant (EA) to the President/COO, you will work closely with the President/COO and the broader executive team to support all aspects of the President/COO’s work routine.

Cloudflare is a global company with roughly 3000+ employees and $1B in revenue. The President/COO travels often to spend time with the team and customers, and has a full schedule. This role requires a tight partnership to make it all happen.

The ideal candidate has superior attention to detail, great organizational skills, and the ability to juggle multiple high-priority requests. It also requires the ability to work with team members at all levels, sometimes under pressure. A high level of integrity and discretion in handling confidential information is important, as is a positive attitude. The ideal candidate is a seasoned EA who loves working in a growing company, understands the value in cultivating relationships and prides themselves on being a career EA.

***Location: This is a hybrid role based in San Francisco and this person will be expected to come into the office on a weekly basis as needed/requested. Relocation Assistance is available.

Responsibilities

• Manage the schedule/communications including heavy calendar management, inbox prioritization, and email drafting
• Proactively own and flawlessly execute on calendars, prioritizing with purpose, deflecting with tact, understanding both the short/ long-term impacts of each confirmed, declined, and rescheduled meeting. Ensure leaders are equipped with all the necessary meeting information and manage inbound and outbound requests. Bonus if you enjoy playing Tetris with different Time Zones and schedules to help people get together,
• Coordinate in-person meetings and conferences including greeting guests, setting up board rooms, AV, organizing catering, attendance tracking and materials distribution. Provide agendas, detailed data, information, and resources in preparation for meetings.
• Communicate with general staff and customers on the President/COOs behalf
• Support the President/COO with external commitments on external boards, committees, and other groups.
• Good judgment prioritizing time-sensitive matters
• Implements processes for tracking customer contact, visits, and up to date status for potential/current customers
• Prepares and coordinates oral and written communications with prospects and current customers
• Assists in coordinating the agenda for direct reports and team meetings. Prepares an account of the meetings and designates and follows up on assigned action items.
• EA Team: Our EA team has a high degree of camaraderie and so the ideal candidate will enjoy partnering closely with their peers and foster teamwork.

Examples of desirable skills, knowledge and experience

• Minimum 8 years experience as an Executive Assistant in a high growth environment; experience supporting senior leaders
• Excellent writing, editing, grammatical, organizational, and research skills
• Experience supporting an Executive with many customer-facing responsibilities
• Incredibly organized and resourceful, able to juggle and multi-task with acute attention to detail and follow through
• Ability to conduct research and present data in a succinct and well written manner
• Experience setting up and implementing systems and processes to help scale
• You are a team player capable of cultivating productive working relationships across the company.
• Personable with a can do attitude that sees no task or project to be too small or too big
• Working knowledge of Google Suite and strong technology skills
• Bonus: you have worked in a team structure with a supporting administrative staff for travel and personal projects
• Bonus: you have supported an Executive part of a dual-working household with kids

Compensation

Compensation may be adjusted depending on work location.

• For Bay Area-based hires: Estimated annual salary of $149,000 – $183,000

Equity

This role is eligible to participate in Cloudflare’s equity plan.

Benefits

Cloudflare offers a complete package of benefits and programs to support you and your family. Our benefits programs can help you pay health care expenses, support caregiving, build capital for the future and make life a little easier and fun! The below is a description of our benefits for employees in the United States, and benefits may vary for employees based outside the U.S.

Health & Welfare Benefits

• Medical/Rx Insurance
• Dental Insurance
• Vision Insurance
• Flexible Spending Accounts
• Commuter Spending Accounts
• Fertility & Family Forming Benefits
• On-demand mental health support and Employee Assistance Program
• Global Travel Medical Insurance

Financial Benefits

• Short and Long Term Disability Insurance
• Life & Accident Insurance
• 401(k) Retirement Savings Plan
• Employee Stock Participation Plan

Time Off

• Flexible paid time off covering vacation and sick leave
• Leave programs, including parental, pregnancy health, medical, and bereavement leave

What Makes Cloudflare Special?

We’re not just a highly ambitious, large-scale technology company. We’re a highly ambitious, large-scale technology company with a soul. Fundamental to our mission to help build a better Internet is protecting the free and open Internet.

Project Galileo: We equip politically and artistically important organizations and journalists with powerful tools to defend themselves against attacks that would otherwise censor their work, technology already used by Cloudflare’s enterprise customers–at no cost.

Athenian Project: We created Athenian Project to ensure that state and local governments have the highest level of protection and reliability for free, so that their constituents have access to election information and voter registration.

Path Forward Partnership: Since 2016, we have partnered with Path Forward, a nonprofit organization, to create 16-week positions for mid-career professionals who want to get back to the workplace after taking time off to care for a child, parent, or loved one.

1.1.1.1: We released 1.1.1.1 to help fix the foundation of the Internet by building a faster, more secure and privacy-centric public DNS resolver. This is available publicly for everyone to use – it is the first consumer-focused service Cloudflare has ever released. Here’s the deal – we don’t store client IP addresses never, ever. We will continue to abide by our privacy commitment and ensure that no user data is sold to advertisers or used to target consumers.

Sound like something you’d like to be a part of? We’d love to hear from you!

This position may require access to information protected under U.S. export control laws, including the U.S. Export Administration Regulations. Please note that any offer of employment may be conditioned on your authorization to receive software or technology controlled under these U.S. export laws without sponsorship for an export license.

Cloudflare is proud to be an equal opportunity employer. We are committed to providing equal employment opportunity for all people and place great value in both ersity and inclusiveness. All qualified applicants will be considered for employment without regard to their, or any other person’s, perceived or actual race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, medical condition, family care status, or any other basis protected by law. We are an AA/Veterans/Disabled Employer.

Cloudflare provides reasonable accommodations to qualified iniduals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job. Examples of reasonable accommodations include, but are not limited to, changing the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. If you require a reasonable accommodation to apply for a job, please contact us via e-mail at [email protected] or via mail at 101 Townsend St. San Francisco, CA 94107.

Senior Executive Assistant – Legal Team

Job Locations US-Remote

Overview

We areCONNECTING HEALTH AND WEALTH.Come be part of remarkable.

How you can make a difference

An exciting opportunity to work with the senior leadership team of a growing, mission driven company that sits at the intersection of healthcare, finance and technology. The Sr. Executive Assistant for the Legal Department will provide a wide variety of confidential and complex administrative support for the EVP General Counsel at HealthEquity and senior members of the Legal Team.

The ideal candidate must have exceptional skills in multi-tasking and managing multiple projects and changing priorities. This role handles highly sensitive and confidential non-public information for internal and external boards, executives and organizations.

The EVP General Counsel is based in Draper, UT. This position will be either fully remote or hybrid based in Draper, UT.

What you’ll be doing

• Provides confidential administrative services to EVP General Counsel and senior members of their leadership team, which by nature of the position involves high level contacts and exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion and judgement.
• Coordinates the EVP General Counsel’s calendar to minimize conflicts, prevent double bookings, allow for travel time between meetings, and support work life balance. Provides coordination and office representative at special events as required. Pro-actively makes decisions regarding urgency, importance and time allotments for appointments.
• Anticipates needed information for executive and assembles completed file for meetings as necessary. Prepares meeting folders to ensure executive has appropriate pre-read materials for meetings (e.g. agenda, presentations, etc.)
• Attends meetings for executive as requested to assist in meeting logistics, agenda, etc.Travel will be required.
• Schedules and coordinates staff meetings of executive’s direct reports/leadership team. Schedules meetings and conference rooms, prepares and sequences agendas, plans lunch and dinner arrangements, selects menus, establishes time frames, and secures audio visual equipment. Assures that established schedules are maintained. Follows-up with staff members to collect reports or materials needed by executive for various committees, staff and other meetings.
• Schedules and coordinates meetings of the Board of Directors of HealthEquity and its subsidiaries; selects and coordinates lodging and conference rooms, plans breakfast, lunch and dinner arrangements, selects menus, establishes time frames, assists with Board travel arrangements, and secures audio visual equipment.
• Coordinates travel arrangements for executive including flight and ground transportation, accommodations and itinerary preparation.
• Manages Purchase Order needs, service partner (vendor) billing processing and tracking and expense reports.
• Negotiates meeting fees/costs and contracts with vendors (hotels, restaurants, etc.) and internal departments for leadership and Team Members.
• Manage incoming communications, including answer/redirect phone calls, take detailed messages and act as needed (e.g., respond, follow-up, reminders, etc.) for General Counsel.
• Prepares routine as well as non-routine correspondence, legal documents, forms, presentations and memorandum, from rough draft or dictation. .
• Communicates regularly with the Board(s) of Directors and other internal boards/committees, senior executive leadership and other senior management, executive staff and executives outside the company. Practices a high level of diplomacy and discretion in these communications.
• Maintains and organizes electronic and physical files, ensuring confidentiality and accessibility. Assist with data entry, analysis, and reporting as required.
• Monitors general expenses such as food and entertainment, office supply orders, meeting /facilities costs, and travel expenses.
• Assists with miscellaneous administrative tasks for senior members of the Legal Team.
• Ability to work regular overtime (such as extended hours or additional shifts) is essential. Overtime may be scheduled in advance or on-call depending on business need.
• Occasional travel (20-30%) to attend training or board meetings may be required.

What you will need to be successful

• 7+ years related administrative assistant experience including at least 4 years of recent experience supporting an EVP / C-Level executive specifically working with a Legal team and/or experience supporting Board of Director’s meetings.
• Pro-active and action oriented
• Expert ability to operate personal computer and business software including MS Office Suite (Word, Excel, PowerPoint). Ability to train and lead other administrative Team Members in all aspects of office administration.
• Ability to maintain confidentiality and demonstrate executive presence.
• Displays the ability to see challenges in advance by being proactive versus reactive.
• Builds cross functional relationships at all levels of the company to ensure understanding of the business, leaders, and workflow.
• Excellent at prioritizing and organization their own work and the work of their executive.
• Strong attention to detail
• Excellent verbal and written communication skills to correspond and interact with all levels of management, external company executives, external Boards, customers, and other contacts.
• Ability to proofread own work and work of others for content and format accuracy.
• Intermediate mathematical calculation skills.
• Work requires normal range of hearing, vision and verbal communication skills, with or without a reasonable accommodation.
• Must be able to use a telephone or headset equipment and operate a keyboard and other office equipment, with or without reasonable accommodation.
• Must be able to spend prolonged periods of each workday on the phone
• The ability to perform work at a computer station for 6-8+ hours a day and function in an environment with frequent interruptions is required.
• At times, subject to sitting for prolonged periods.
• Must be able to lift and move material weighing up to 20 lbs
• May experience elevated levels of stress during periods of increased activity and with work entailing multiple deadlines.

This is a remote position.

Salary Range $31.49 To $47.36 / hour

Benefits & Perks

The compensation range describes the typical minimum or maximum base pay range for this position. The actual compensation offer is determined based on job-related knowledge, education, skills, experience, and work location.

This position will be eligible for performance-based incentives as part of the total compensation package, in addition to a full range of benefits including:

• Medical, dental, and vision
• HSA contribution and match
• Dependent care FSA match
• Full-time team members receive a minimum of 18 days of annual PTO and 13 paid holidays per year
• Adventure accounts
• Paid parental leave
• 401(k) match
• Personal and healthcare financial literacy programs
• Ongoing education& tuition assistance
• Gym and fitness reimbursement
• Wellness program incentives

Title: Senior Executive Assistant

Location: US-MD-Lanham

At 2U, we are all in on purpose. We are motivated by our mission to eliminate the back row in education and connected by our shared passion to deliver world-class digital education at scale. As the parent company of edX, the world’s leading online learning platform, 2U powers more than 4,000 online higher education offerings from free courses to full degrees. Together with more than 230 colleges, universities, and corporate partners, we are helping to unlock human potential.

What We’re Looking For:

This role will engage with internal and external stakeholders, coordinate meetings and events, and assist business leaders in cross-department projects.

Responsibilities Include, But Are Not Limited To:

• Serve as the first point of contact and liaison for all internal and external matters involving the CPO, helping to screen, prioritize and respond to requests as needed.
• Support strategy execution by ensuring project-based tasks and assignments across the office of the CPO are followed up on and completed effectively, on time.
• Coordinate all events and meetings for the CPO and departments: logistics (e.g. calendar invites, in-person and/or virtual meeting room set-up, agenda creation, etc).
• Assist with compiling presentations, agendas, meeting minutes and updating internal communication channels such as distribution lists and intranet pages.
• Provide executive administrative duties for the office of the CPO including calendar management, travel arrangements, expense processing, and submission of invoices.
• Create and improve upon systems to enhance efficiency for the CPO and broader departments.
• Develop a strong understanding of team goals and align work to support those goals in collaboration with colleagues.
• Manage complex projects, requiring inputs from multiple sources, ensuring the timely completion of work at a very high standard of quality and excellence.
• Fosters a collaborative and inclusive environment, encouraging and reinforcing partnerships within and outside of the immediate team.
• Foresee, research, and address potential issues, and new needs as they arise
• Lead and develop a functional assistant.

Things That Should Be In Your Background:

• Minimum 5 years of experience in a corporate setting supporting senior-level executives
• Strong work ethic and ability to work in and navigate fast-paced environment
• Enjoys taking initiative to build strong relationships
• Solid organizational skills with strong attention to detail
• Exceptional interpersonal, written, and verbal communication skills
• Able to juggle multiple, competing priorities
• Ability to work with ambiguity while still moving forward
• Ability to influence without authority
• Experience with Zoom or other conferencing software

Other Attributes That Will Help You In This Role:

• Experience working in the educational technology space
• Experience working with a remote workforce
• Experience with Google apps

While this position is open to remote candidates across the U.S., we will prioritize those who live in the Washington-Baltimore metropolitan area and who are available to come into our Headquarters in Lanham, MD two days a week.

Benefits & Culture

Our global employee base is a erse collection of innovators, dreamers, and doers working together to transform lives through higher education. We believe that every employee can advance our shared purpose, and that life at 2U should be fun and meaningful. If you’re excited by the opportunity to provide over 40 million learners and counting with access to world-class online higher education, then join us and do work that makes a difference. #NoBackRow

We offer comprehensive benefits (unique per country) and excellent work/life balance.

Full-time, U.S.benefits include:

• Medical, dental, and vision coverage
• Life insurance, disability, and 401(k) employer match
• Employee stock purchase plan
• Free snacks and drinks in-office
• Generous paid holidays and leave policies, including unlimited PTO
• Additional time off benefits include: volunteer days, parental leave, and a company-wide winter break

The anticipated base salary range for this role is ($70,000-110,000), with potential bonus eligibility. Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, budget for the position and cost of labor in the market in which the candidate will be hired.

2U Diversity and Inclusion Statement

At 2U, we are committed to building and sustaining a culture of belonging, respect, and inclusion. We are proud of the steps we’ve taken to bring together an employee base that embodies erse walks of life, ideas, genders, ages, races, cultures, sexual orientations, abilities and other unique qualities. We strive to offer a workplace where every employee feels empowered by what makes us different, as well as by how we are alike.

2U is committed to providing reasonable accommodations during our recruitment process. If you need assistance or accommodations, please reach out to us at: [email protected].

About 2U Inc. (NASDAQ: TWOU)

For more than a decade, 2U, Inc. has been the digital transformation partner of choice to great non-profit colleges and universities delivering high-quality online education at scale. As the parent company of edX, a leading global online learning platform, 2U provides over 45 million learners with access to world-class education in partnership with more than 230 colleges, universities, and corporations. Our people and technology are powering more than 4,000 digital education offerings from free courses to full degrees and helping unlock human potential. To learn more: visit 2U.com.

About edX

edX is the education movement for restless learners and a leading global online learning platform from 2U, Inc. (Nasdaq: TWOU). Together with the majority of the world’s top-ranked universities and industry-leading companies, we bring our community of over 45 million learners world-class education to support them at every stage of their lives and careers, from free courses to full degrees. And we’re not stopping there we’re relentlessly pursuing our vision of a world where every learner can access education to unlock their potential, without the barriers of cost or location. Learn more at edX.org.

Learn more at https://2u.com/careers/

#NoBackRow

The above statements are intended to describe the general nature and level of work performed by iniduals assigned to this position, and are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed.

2U is an equal opportunity employer that does not discriminate against applicants or employees and ensures equal employment opportunity for all persons regardless of their race, creed, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, age, marital status, disability, citizenship, military or veterans’ status, or any other classifications protected by applicable federal, state or local laws. 2U’s equal opportunity policy applies to all terms and conditions of employment, including but not limited to recruiting, hiring, training, promotion, job benefits and pay.

Board of Directors – Board Secretary

• Worldwide
• Remote OK
• Part-Time
• Board Secretary

Board of Directors Viamo – Part time Board Secretary

What is the opportunity?

As Board Secretary for our Board of Directors, you will be responsible for providing organizational and executive administrative support – with a high degree of confidentiality, discretion and judgment – to the Chair of the Board, directors, and CEO in the coordination and execution of Board and Committee matters. You will act as a critical support to the Board Chair , CEO and a liaison between the Chair, Board of Directors, and Senior Executives.

Hours expected monthly ~12 hours especially in the 1-2 weeks leading up to the Quarterly Board Meetings

What will you do?

• Responsible for a range of processes related to the Board of Directors (in particular the Board Chair), including preparation of highly time-sensitive & confidential materials and correspondence, advising on Board governance processes, summary of meeting minutes, and Board agenda management.
• Attend board meetings, record accurate and concise minutes, and ensure documentation of board actions, decisions, and resolutions. Advise on governance or process as needed.
• Maintain an up-to-date record of board policies, and other governing documents.
• Manages all requests to the Board Chair and directors for internal meetings. Manages all logistics for in-person Board and Committee meetings (typically Board Meetings are 100% remote/dial in) including some assistance with ensuring correct technology is in place (video meeting applications), booking travel and accommodation on occasion as necessary.
• Manages related Board of Directors activities and logistics such as scheduling of onboarding sessions, recruitment interviews.
• Assist in the preparation and distribution of meeting materials, including reports, presentations, and supporting documents.
• The creation and maintenance of a board planning calendar outlining future matters of discussion.
• Maintenance of contact information of board members including appointment dates, appointment terms, and board member bios.
• Using various software, including word processing, spreadsheets, databases, and presentation software.

What do you need to succeed?

• Professional level communication skills (written and oral). (Bilingual – French and English is an asset.)
• Minimum 7 – 10 years’ experience
• University degree or diploma in business or administrative studies
• Familiarity and/or experience with Board Governance in order to support and advise on processes accordingly
• Excellent high level of proficiency of technical skills – Google Suite of products (Docs, sheets, etc.)
• Experience in supporting C-suite executives and Boards, including knowledge of Board governance and process
• Confident with exceptional professionalism and anticipation skills
• Possesses ability to read complex settings and the ability to recognize and respond to a variety of people and circumstances
• Must be able to meet deadlines in a fast-paced changing environment.
• A proactive approach to problem-solving

(The position is not an entry-level position and direct experience is required.)

What’s in it for you?

We thrive on the challenge to be our best, and work together collaboratively to deliver access to critical information to our end users so that they thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A competitive hourly rate
• Leaders who support your development
• Work in a dynamic, collaborative, progressive, and high-performing team
• Flexible work/life balance options
• Reading and analyzing incoming memos, and submissions, and distributing them as needed.
• Making travel arrangements for executives.
• Opening, sorting, and distributing incoming faxes, emails, and other correspondence.
• Provide general administrative support.

Executive Assistant

Teaneck, New Jersey, United States Job ID: 00055625151

This is a remote position available to any qualified applicant in the United States.

Provide secretarial and administrative support to a leadership team.

Duties to include:

• Calendaring Create, accept/decline, monitor and manage all aspects of exec calendar entries efficiently.
• Outlook Create, send, and respond to high-level internal and external email correspondence in impacting and effective fashion.
• Meeting management promptly prioritize and coordinate meeting requests in line with business objectives /demands both internal and external; proactively highlighting urgent issues/tasks.
• Events management arrange offsite meeting reservations or other stakeholder activities (internal and external), including negotiation of costs and management of logistics and venues.
• Responsible for all travel arrangements, including changes, cancellations, upgrades, visa requirements and travel memberships etc.
• Expenses Process, submit, monitor, and troubleshoot executive expense reporting
• External clients support client activities around globe. Liaise with both client and prospect C-level contacts and support staff to secure meetings and coordinate same.
• Confidential secretary duties (including handling sensitive information and deal proposal information etc.)
• Operational assistance as required.

Salary and Other Compensation:

The annual salary for this position is between $45,000-$75,000 depending on experience and other qualifications of the successful candidate.

This position is also eligible for Cognizant’s discretionary annual incentive program, based on performance and subject to the terms of Cognizant’s applicable plans.

Benefits: Cognizant offers the following benefits for this position, subject to applicable eligibility requirements:

• Medical/Dental/Vision/Life Insurance
• Paid holidays plus Paid Time Off
• 401(k) plan and contributions
• Long-term/Short-term Disability
• Paid Parental Leave
• Employee Stock Purchase Plan

Employee Status : Full Time Employee

Shift : Day Job

About Cognizant

Cognizant (Nasdaq-100: CTSH) is one of the world’s leading professional services companies, transforming clients’ business, operating and technology models for the digital era. Our unique industry-based, consultative approach helps clients envision, build and run more innovative and efficient businesses. Headquartered in the U.S., Cognizant is ranked 185 on the Fortune 500 and is consistently listed among the most admired companies in the world. Learn how Cognizant helps clients lead with digital at www.cognizant.com or follow us @USJobsCognizant.

Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.

Cognizant is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

If you have a disability that requires a reasonable accommodation to search for a job opening or submit an application, please email [email protected] with your request and contact information.

Executive Assistant, Senior

Job ID 2023-4856

Job Locations US-Remote-United States

Overview

TISTA Science and Technology Corporation is seeking a Senior Executive Assistant to join our team in Austin, TX. The Senior Executive Assistant will work directly with senior-level management and will be responsible for performing various administrative, analytical, and planning tasks. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment

Additional perks with TISTA will include above Industry Healthcare Benefits, Remote Working Options, Paid Time Off, Training/Certification opportunities, Healthcare Savings Account & Flexible Savings Account, Paid Life Insurance, Short-term & Long-term Disability, 401K Match, Tuition Reimbursement, Employee Assistance Program, Paid Holidays, Military Leave, and much more!

Responsibilities

• Coordinate daily calendar and executive communications, including taking calls, responding to emails, and interfacing with clients
• Act as the point of contact between senior management and clients/staff
• Manage calendar events, schedule meetings and appointments, and coordinate travel itineraries
• Assist with preparation of presentations
• Provide meeting facilitation support, manage meetings (agenda, minutes, and distribution) and track action items through completion
• Prepare internal and external documents suitable for distribution to senior staff and clients.
• Maintain an organized filing system of documents using tools such as Microsoft Teams, SharePoint and MicroSoft365
• Respond promptly to senior management queries
• Manage, organize and file read-ahead and other artifacts following directions and guidance provided by the senior manager
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among staff and clientele

Qualifications

• Minimum five years’ experience required.
• Excellent verbal and written communication skills
• Exceptional interpersonal skills
• Experience exercising discretion and confidentiality with sensitive company information
• Excellent organizational skills with an ability to think proactively and prioritize work
• Ability to perform research and analysis
• Ability to work independently
• Strong analytical skills with keen attention to detail
• Honorably discharged US Military Veteran

Education:

• Minimum Bachelor’s Degree in a business discipline
• Additional 8 years’ relevant experience may be substituted for Bachelor’s degree

Clearance:

• Current VA Clearance (preferred)
• Ability to obtain a Moderate Background Investigation (MBI) clearance

Location:

• Remote, USA

Pay Range:

• The suggested pay for this position ranges from $38,145 to $70,625
• The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, and location
• Also, certain positions are eligible for additional forms of compensation, such as bonuses
• TISTA associates are eligible to participate in our comprehensive benefits plan! More information can be found here: https://tistatech.com/working-at-tista/

TISTA Science and Technology Corporation, a CMMI Maturity Level 3 company, focuses on delivering information technology and professional services to Federal and State agencies. TISTA is recognized in 2019 by Inc. 5000 as one of the fastest-growing private companies in the US. TISTA is also a recipient of 2019 Top Veteran-Owned Companies by the Washington Business Journal. TISTA also received a 2018 Moxie Award in the GovCon category.

Here at TISTA Science and Technology, we value Veterans and encourage all to apply!

#thinktista #tistacares #tistavaluesvets Employment Transparency: TISTA is an Equal Opportunity/Affirmative Action Employer and embraces ersity in our employee population. It is the policy of TISTA to provide equal opportunity to all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or genetic information. TISTA will refrain from discharging, or otherwise discriminating against, employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants. The EEO is the Law poster is available here, and the poster supplement is available here. The Pay Transparency Policy is available here. Tista is committed to working with and providing reasonable accommodations to iniduals with disabilities. If you need a reasonable accommodation due to a disability for any part of the employment process, please send an e-mail to [email protected] or call (301) 968-3420 and let us know the nature of your request and your contact information. TISTA is a federal contractor and is subject to the federal contractor COVID requirements under the new FAR/DFARS clauses and must comply with the incorporated Guidance. If the candidate is hired to perform work on or in connection with one of TISTA’s federal contracts, TISTA is contractually obligated to ask the candidate to verify and show proof of vaccination status and the candidate will be required to comply with mask and social distancing requirements imposed by the FAR/DFARS as well as any additional requirements imposed by TISTA’s customers for any required onsite work.

Administrative Assistant

Fully Remote

Description

TLN is seeking an Administrative Assistant to support the United States Securities and Exchange Commission (SEC) Office of Minority and Women Inclusion (OMWI).

Duties and Responsibilities:

• Providing administrative and related program support to OMWI leadership and staff. Typically assigned to several tasks concurrently.
• Assisting OMWI team members in implementing complex projects.
• Conducting research independently on matters related to task and project accomplishment.
• Managing all emails and other communications concerning OMWI’s outreach and recruitment programs.
• Maintaining the office’s outreach calendar and SharePoint site.
• Identifying, defining, and documenting the scope of outreach events and recruitment needs, based on OMWI’s agenda for the year.
• Preparing budget summaries and purchase requests for events.
• Assisting in planning, organizing, and scheduling meetings.
• Coordinating with OHR to identify job vacancies and posting to appropriate job boards.
• Interacting with other Offices and Divisions and outside organizations to obtain and provide information.
• Maintaining up-to-date tracking of all activities
• Providing back-up administrative support to Administrative Officer as needed.
• Other duties as assigned

Requirements

• No degree requirement
• 5+ years of experience in a similar role
• Exceptional communication skills (oral and written)
• Analytical and interpretative skills.
• Proven track record of providing excellent customer service.
• Ability to support administrative processes.
• Must be detail oriented with excellent organizational skills
• Willingness to get immersed in multiple functions and programs.
• Ability to work on multiple projects under tight timelines

Hours are 9am-5:30pm ET

Event Coordinator

Remote 

Admin – Admin

Contract

Remote

NimbleRx is a technology company that enables people to live their best lives by improving access to reliable, affordable healthcare. Our mission is to bring pharmacies into the future by building a convenient and easy-to-use service that supports pharmacists and empowers patients. We are a fast-growing, technology-first startup doing over $1 billion in GMV annually, and our team stays rooted in a patient-first mentality; we aim to bring all of our patients convenient access to reasonably-priced medications without ever needing to step foot in a pharmacy.

Nimble is looking for a Part-time Contract Event Coordinator (10-20 hours/week through the end of the year). In this role, you will assist with the overall scheduling, ordering, and coordination of materials, swag, etc. for Nimble’s business development and sales conference events. A person that will succeed in this role is someone who has a high level of ownership, is detail-oriented, and able to operate independently.

You will:

• Create and manage an events calendar making sure all Nimble attendees have the materials needed for a successful event
• Support the business development and sales teams with the coordination of event planning, documentation, and communication of updates on ordering, budgets, planning, and execution for attending events
• Plan event details and aspects, such as ordering materials and swag for conferences, organizing itineraries for participants, etc.
• Adhere to timeline expectations and remain within budget with all costs
• Coordinate, document, and communicate with multiple iniduals to meet the needs for the events they are attending
• Establish and maintain relationships with vendors and venues
• Be flexible to work with changing priorities based on event and business needs

What you bring:

• 1-3 years of experience in an executive assistant and/or event planning role
• Bachelor’s degree
• Positive attitude and ability to work in a fast-paced, constantly evolving environment
• Organized self starter who pays close attention to details
• Excellent communication skills both written and verbal

What’s in it for you:

• Compassionate and driven colleagues in a fun environment where success is celebrated
• Rare opportunity to change an industry and lives of millions
• We are reinventing healthcare / pharmacy – your (grand)parents and your (grand)children will understand and appreciate what you do

At Nimble, we are dedicated to putting patients first and improving pharmacies across America. Join us on this exciting journey!

Diversity, inclusion and belonging at Nimble: Nimble is building a erse and inclusive work environment where we learn from each other. We pride ourselves on being an equal opportunity employer and welcome people of erse backgrounds, abilities and perspectives.

Title: Temporary Administrative Assistant, Lists

Location: United States

Forbes believes in the power of entrepreneurial capitalism and uses it on various platforms to ignite the conversations that drive systemic change in business, culture and society. We celebrate success and are committed to using our megaphone to drive ersity, equity and inclusion.

Seeking an experienced temporary administrative assistant to assist in creating the Forbes Lists, Legal & Accounting.

Requirements

• Skilled in working with spreadsheets as well as database management experience
• Research experience
• Readiness to work quickly on multiple projects with multiple stakeholders
• Commitment to detail and deadlines with high-level time management and organizational skills

The Ideal Candidate

• Familiarity with analytics and research methods, formulas, survey design, and statistical analysis
• Engaging interpersonal communication skills
• Commitment to detail and deadlines
• Knowledge and experience in the legal and/or accounting field a +
• Bachelor’s degree required
• Journalism experience a +

The hourly rate for this role is $21.00 – $30.00

Forbes has estimated the compensation range set forth above in good faith. The compensation range is what we believe we will offer, and ultimately pay, a successful candidate. In determining this range, we consider the experience, level of education (if applicable to the role), knowledge, skills, and abilities required to be had by a successful candidate as well as the budget and the company’s pay rates, generally. This said, we may have to make changes to our compensation estimates and job descriptions from time to time and we expressly reserve the right to do so. Should we make any such changes, this advertisement will be revised to reflect such revisions. We encourage you to occasionally re-visit this advertisement to ensure that you are abreast of any changes. Thank you for your interest in joining Forbes!

#LI-PM1

#LI-Remote

Forbes aims to offer employees the flexibility they need in order to be successful. We offer a hybrid work schedule for our employees. Some roles may be fully remote (within the U.S.) if it aligns with the needs of the position

Forbes is an equal opportunity employer.

Staff and Applicant Privacy Notice

Notice of E-Verify Participation

Book Production Assistant

Random House (Open to Remote)

Book Production at Random House seeks a Book Production Assistant to join the team. Founded in 1925, Random House is the home to award-winning, critically acclaimed, bestselling fiction and nonfiction authors, including Lee Child, Ta-Nehisi Coates, Jodi Picoult, George R. R. Martin, Emma Cline, Jon Meacham, and Deepak Chopra. Reporting to a senior department member, the assistant will provide administrative support to the production team.

The Random House Production department is responsible for producing mass-market, trade paperback, and hardcover books for a erse set of imprints. This role involves tracking book materials among in-house departments and vendors, maintaining schedules, generating cost estimates, archiving digital assets, and purchasing promotional materials.

Our ideal candidate is highly motivated, enthusiastic about publishing, and enjoys reading broadly and often. We are looking for a detail-oriented, meticulous self-starter who loves books of all types and is invested in the process of bringing them to a wide readership, has strong writing and analytical skills, communicates clearly, is comfortable asking for help when needed, and wants to be an active participant on a collaborative team. If you can handle the details of immediately urgent tasks but also remember to step back, consider the big picture, and adjust your strategy when needed, you’ll assume greater production responsibilities over time.

The Role:

• Under minimal supervision, archive and retrieve digital assets, and transmit materials for e-book production.
• Manage promotional materials, which includes coordinating schedules, estimating costs, creating covers, purchasing, tracking materials and reviewing invoices
• Update data in our FileMaker Pro and SAP databases; compile and distribute various reports
• Provide general administrative support to the Production team, including attending department meetings, recording and posting meeting notes, sending packages, and watermarking PDF files for internal distribution.
• With training, will learn how to produce paperback books

The Essentials:

• Ability to manage multiple projects and schedule tasks effectively.
• Keen attention to detail
• Ability to work and learn independently as well as part of a team
• Capacity for anticipating problems and proposing solutions
• Strong written and verbal communication skills with enthusiasm
• Experience with Microsoft Office Suite (Excel, Word, Outlook).
• Interest in expanding skills through available training in Adobe Creative Suite (specifically Acrobat Pro, InDesign, Photoshop, and Bridge), a plus
• Basic math skills
• Experience in book production is a plus but not required to succeed in this role—we value an organized and passionate team player with a strong interest in printed books.

The salary for this position is $48,000. All positions are currently eligible for annual profit award or bonus, subject to Company results.

Penguin Random House job postings include a good faith compensation range for each open position. The salary range listed is specific to each particular open position and takes into account various factors including the specifics of the inidual role, and candidate’s relevant experience and qualifications.

Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical/Prescription drug insurance, Dental, Vision, Health Care/Dependent Care Flexible Spending Account, Health Savings Account, Pre-Tax and Roth 401(k), Short and Long-Term Disability Insurance, Life/AD&D Insurance, Commuter Benefits, Student Loan Repayment Program, Educational Assistance & generous paid time off.

Penguin Random House is the leading adult and children’s publishing house in North America, the United Kingdom and many other regions around the world. In publishing the best books in every genre and subject for all ages, we are committed to quality, excellence in execution, and innovation throughout the entire publishing process: editorial, design, marketing, publicity, sales, production, and distribution. Our vibrant and erse international community of nearly 300 publishing brands and imprints include Ballantine Bantam Dell, Berkley, Clarkson Potter, Crown, DK, Doubleday, Dutton, Grosset & Dunlap, Little Golden Books, Knopf, Modern Library, Pantheon, Penguin Books, Penguin Press, Penguin Random House Audio, Penguin Young Readers, Portfolio, Puffin, Putnam, Random House, Random House Children’s Books, Riverhead, Ten Speed Press, Viking, and Vintage, among others. More information can be found at http://www.penguinrandomhouse.com/.<http://www.penguinrandomhouse.com/>

Penguin Random House values the array of talents and perspectives that a erse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.

Company: Penguin Random House LLC

Country: United States of America

State/Region: New York

City: New York

Postal Code: 10019

Job ID: 263458

Executive Assistant

Location: US

Apply now for a career that puts wellbeing first!

GET TO KNOW US

Gympass is a corporate wellness platform that connects you to thousands of fitness & wellness partners, all with one simple monthly membership. Founded in 2012 and headquartered in NYC, we have a growing global team in 11 offices around the world. At Gympass, you not only have the opportunity to build a career in a fast-paced global environment – but you’ll make wellbeing universal, so everyone can be happy and healthy.

THE OPPORTUNITY

We are hiring an Executive Assistant to support our CEO in the US!

As Executive Assistant to the CEO, you will work closely with the executives of a rapidly growing company, acting as a gatekeeper for communication, managing busy calendars, coordinating meetings, and facilitating company-wide initiatives. We are looking for someone who is proactive, self-motivated, and willing and able to work autonomously.

YOUR IMPACT

• Be the face and voice representing our company’s top executives when coordinating with partners, vendors, and employees
• Develop day-to-day schedule and prioritization of activities, proactively identifying and resolving scheduling conflicts
• Manage international and domestic travel itineraries and expenses
• Organize a variety of company events such as meetings, lunches/dinners, and cultural events
• Provide administrative and operational support as needed
• Additional support as necessary to help keep executives focused on business
• Evolve the scope and responsibilities through special projects and other ways to maximize the effectiveness of their role
• Develop and manage EA handbook and holiday calendar to support the administrative team

WHO YOU ARE

• An administrative professional with 5+ years’ experience assisting C-level executives
• You have experience communicating, both written and verbally, with internal leadership and senior-level external partners
• You’re an organizational pro who is proficient in Microsoft Office and G Suite
• You have experience troubleshooting ever-changing calendars and managing competing priorities
• You’re able to manage a busy inbox without letting details slip through the cracks
• You’re comfortable stepping outside your regular duties as needed
• Must have discretion, and experience handling sensitive information while maintaining a high level of confidentiality
• You have Portuguese language skills (speaking/reading/writing)
• A plus if you have experience working with executives in global companies

We recognize that iniduals approach job applications differently. We strongly encourage all aspiring applicants to go for it, even if they don’t match the job description 100%. We welcome your application and will be delighted to explore if you could be a great fit for our team. For this specific role, please note that prior experience assisting C-level executives and Portuguese language skills are mandatory requirements.

WHAT WE OFFER YOU

We want Gympassers to live healthier and happier lives, both in and out of work. That’s why we have a comprehensive Total Rewards approach that encompasses benefits, compensation and personal growth opportunities within a high-performance, inclusive, and supportive environment.

In New York, California, Colorado, Massachusetts, and Washington, the annual base salary range for this role is $87,808 – $109,760. The base salary range for other locations may vary. Actual base salary will be dependent on geographic location, relevant experience, skills, qualifications and/or other job-related factors. In addition to base salary, this role may also be eligible to participate in either our annual bonus plan or a sales incentive plan, and our performance-based stock option program.

We’re a wellness company that is committed to the health and wellbeing of our employees. Our benefits include:

WELLNESS: health, dental, vision, and life insurance

FLEXIBLE WORK: Choose when and where you work. For most, this will be a hybrid office/remote structure but can vary depending on the needs of the role and employee preferences. We offer all employees a home office stipend and a monthly flexible work allowance to help cover the costs of working from home.

Our offices are in New York, LA, and Houston. You can work from any office or remotely based in New York, New Jersey, Connecticut, Pennsylvania, Massachusetts, North Carolina, Georgia, Florida, Missouri, New Hampshire, Texas, Tennessee, Illinois, California, Colorado, Utah, Washington, Wisconsin, or California.

FLEXIBLE SCHEDULE: We understand that together, Gympassers and their leaders can make the best decisions for their own inidual scopes. This includes flexibility to adjust their working hours based on their personal schedule, time zone, and business needs.

GYMPASS: We believe in our mission and encourage our employees and their families to find their passion too. Access onsite gyms and fitness studios, digital fitness programs, and online wellness resources for meditation, nutrition, mental health support, and more. You will receive the Gold plan at no cost, and other premium plans will be significantly discounted.

PAID TIME OFF: We know how important it is to take time away from work to recharge. Employees receive a minimum of 25 days PTO per year with an additional day for each year of tenure (up to 5) in addition to annual holidays (including an extra holiday on your birthday!)

PAID PARENTAL LEAVE: Welcoming a new child is one of the most special moments in your life and we want our employees to take the time to be present and enjoy their growing family. 100% paid parental leave of 12 weeks to all new parents, of both biological and adopted children, regardless of gender and parent’s relationship with the co-parent

CAREER GROWTH: Outstanding opportunities for personal and career growth. That means we maintain a growth mindset in everything we do and invest deeply in employee development.

CULTURE: An exciting and supportive atmosphere with ambitious people from around the world! You’ll partner with global colleagues and share in the success of a high-growth technology company disrupting the health and wellness space. Our value-based culture of trust, flexibility, and integrity makes this possible every day. Find more info on our careers page!

Click here for descriptions of our Gympass US benefits!

And to get a glimpse of Life at Gympass Follow us on Instagram @gympasscareers and LinkedIn!

Diversity, Equity, and Belonging at Gympass

We aim to create a collaborative, supportive, and inclusive space where everyone knows they belong.

Gympass is committed to creating a erse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law.

Questions on how we treat your personal data? See our Job Applicant Privacy Notice.

See below for the annual base salary range for this role, which applies to New York, California, Colorado, Massachusetts and Washington. The base salary range for other locations may vary. Actual base salary will be dependent on geographic location, relevant experience, skills, qualifications and/or other job-related factors. In addition to base salary, this role may also be eligible to participate in either our annual bonus plan or a sales incentive plan, and our performance-based stock option program.

Annual Base Salary Range

$87,808$109,760 USD

Office Administration Assistant

Remote Full Time Mid Level

Department

Administration

Publishing.com helps normal, everyday, people create meaningful streams of income with books. We are an online-education company that teaches our students how to sell books and audiobooks on Amazon and Audible. We aren’t for authors, but for anyone that would like to create consistent streams of passive income.

Our goal is to be the one-stop shop for everything publishing related. This year we are making massive strides towards achieving this goal by launching our own software. The better we make our products and the more support we give our students, the better we can help them achieve their financial goals.

About the role:

Publishing.com is seeking an experienced and knowledgeable Office Administration Assistant. The Office Administration Assistant will play a critical role in supporting the smooth and efficient operation of our remote office. You will be responsible for handling various administrative tasks, assisting the Executive Assistant and COO, assisting with C-suite travel arrangements, and contributing to the overall organization of the remote office environment. Your attention to detail, strong organizational skills, and proactive approach will be essential in ensuring that our remote operations run seamlessly.

About the Team:

The Executive Assistant and COO work very closely to ensure smooth operations and the needs of our executive stakeholders. As the company continues to grow, we need additional support. You will work closely with the Executive Assistant and COO with various administrative and operational needs.

What you’ll work on:

As an Office Administration Assistant at Publishing.com, you will play a pivotal role in maintaining smooth operations. You will collaborate closely with our COO and Executive Assistant on various tasks and assignments. Here are some key responsibilities:

• Assist in managing various office tasks, including receiving and sorting incoming mail, electronic filing, billing, basic AR/AP, ordering supplies, swag and gifts for team members.
• Assist in organizing company events, workshops, and training sessions.
• Assist with travel arrangements for the C-suite leadership team.
• Schedule and coordinate appointments and meetings for the COO.
• Assist with various operational tasks, as requested by the COO.
• Work closely with COO and Executive Assistant to provide support as needed.
• Assist in coordinating team social events, as requested.
• Creating team announcements, such as birthdays, congratulations, etc. using Kudoboard.com.
• Coordinating and communicating lunch and learn training sessions.

Requirements for this role:

• Must have at least 1 year of experience in office administration or related roles.
• Strong organizational skills and attention to detail.
• Ability to handle multiple tasks and prioritize responsibilities.
• Demonstrated ability to maintain confidentiality and handle sensitive information.
• Self-directed and able to work closely with a high-performance COO and Executive Assistant.
• Strong technical skills with a willingness to take on new challenges, experiment with new software or artificial intelligence to assist with responsibilities and continuously improve your skills.
• Excellent verbal and written communication skills.
• Professional demeanor, with exceptional interpersonal skills.
• Proficiency in Google Suite and basic office software.
• Experience working with calendar management, Click-Up, Slack, a plus.
• Experience with making travel arrangements for C-Suite, a plus.

Why Publishing.com?

• Our salary range for this role is from $45k to $50k per year (OTE) depending on profile, skills, and experience. If this salary is outside of your expectations, but you think this role is a perfect fit for you…please apply anyway!
• Recently recognized as #19 on the Inc 5000’s list of Fastest Growing Private Companies in America for 2023!
• Join a team that was built from its community. Over 80% of our team was hired from our own student community, which is why we care so much about our product!
• We are a completely remote team located all over the world with 50+ employees and last year generated over $60M in revenue – we are just getting started!
• We have all the fun perks you’d expectflexible vacation policy, competitive vision, dental, and health benefits, 401k plans, and team socials…yes, even remotely!

Administrative Coordinator

locations: United States – Virginia – Remote; United States – Remote

time type: Full time

job requisition id: 4892622

ROLE SUMMARY

The Administrative Lead will report to the Senior Director, Field Access and Access Operations/Internal Medicine. The primary purpose of this position will be to provide comprehensive day-to-day administrative support to the Senior Director in this function. In this role, responsibilities include (but are not limited to) heavy calendar management, coordination of meetings, requests and assembly of briefing materials, arranging travel and expense report preparation. As a working professional, he/she will be expected to handle tasks independently and in a proactive manner. This position will also support the planning of select meetings and events.

ROLE RESPONSIBILITIES

Core responsibilities include, but are not limited to:

• Proactively maintain complex calendar; anticipate conflicts and use diplomacy to resolve issues in advance
• Coordinate travel arrangements (ground, air, rail) and provide detailed itineraries
• Prepare and submit expense reports for review, and perform reconciliations
• Organize teleconferences, videoconference and in-person meetings and ensure all technologies needed are available and operational
• Request and prepare daily briefing materials for meetings in advance
• Maintain and replenish office supplies as needed
• Manage and update distribution lists, organizational chart, key meetings document
• Lead logistics and planning of meetings and events (e.g. LT meetings/team events, Year Beginning Meeting, Town Halls etc.)
• Serve as thought partner to the leadership to enhance culture and connectivity in the organization and conduct activities in support of this
• Proactively and independently organizes and expedites workflow and initiates follow-up when necessary to ensure deadlines are met
• Collaborate with administrative peers on department-wide initiatives and events as needed

QUALIFICATIONS

Must-Have

• High School diploma required
• 5+ years’ administrative experience supporting a Senior Leader
• Previous experience that demonstrates ability to proactively carry out administrative functions proficiently, and to complete quality work in a timely manner
• Demonstrate expert knowledge and proficiency with general office procedures, such as telephone reception, customer service, e-mail etiquette etc.
• Multitask in a fast paced dynamic environment while demonstrating a resourceful, positive attitude and superior work ethic
• Ability to identify priorities and exercise sound judgement in accomplishing work in appropriate order
• Demonstrate speed and accuracy in administrative skills
• Knowledge of Microsoft Office, Teams, teleconferencing programs and other internal Pfizer programs and systems
• Handle all duties with a high degree of integrity, professionalism and confidentiality
• Comfortable interacting with senior leaders
• Proficient writing, analytical and problem solving skills
• Ability to communicate effectively, follow oral and written instructions, and work well independently and proactively as well as part of a team
• Task and detail oriented

Nice-to-Have

• Bachelor’s Degree
• Experience using applications, such as Concur, WebEx and Ariba

NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS

• Required travel 2 to 3 times per quarter for meetings
• Work Location Assignment: Remote colleagues work from home 5 days a week or are field-based colleagues that are not affiliated with a Pfizer site.

#LI-PFE

Relocation assistance may be available based on business needs and/or eligibility.

Sunshine Act

Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.

EEO & Employment Eligibility

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer.

Administrative

#LI-Remote #LI-PFE

Market Administrative Spec

Location: Philadelphia, PA, US, 19125

Salary Range: $35,000 – $80,000

We’ve Got You Under Our Wing

We are the duck. We develop and empower our people, cultivate relationships, give back to our community, and celebrate every success along the way. We do it all…The Aflac Way.

Aflac, a Fortune 500 company, is an industry leader in voluntary insurance products that pay cash directly to policyholders and one of America’s best-known brands. Aflac has been recognized as Fortune’s 50 Best Workplaces for Diversity and as one of World’s Most Ethical Companies by Ethisphere.com.

Our business is about being there for people in need. So, ask yourself, are you the duck? If so, there’s a home, and a flourishing career for you at Aflac.

Work Designation. Depending on your location within the continental US, this role may be hybrid or remote.

• If you live within 50 miles of the Aflac offices located in Pennsylvania, PA or this role will be hybrid. This means you will be expected to work in the office for at least 60% of the work week. You will work from your home (within the continental US) for the remaining portion of the work week. Details of this schedule will be discussed with your leadership.
• If you live more than 50 miles from the Aflac offices located in Pennsylvania, PA this role will be remote. This means you will be expected to work from your home, within the continental US. If the role is remote, there may be occasions that you are requested to come to the office based on business need. Any requests to come to the office would be communicated with you in advance.

What does it take to be successful at Aflac?

• Acting with Integrity
• Communicating Effectively
• Pursuing Self-Development
• Serving Customers
• Supporting Change
• Supporting Organizational Goals
• Working with Diverse Populations

What does it take to be successful in this role?

• Excellent oral, written, and interpersonal communications skills to interact effectively with internal and external customers
• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook

Education & Experience Required

• High School Diploma or equivalent
• Three years of administrative support experience

Or an equivalent combination of education and experience

Principal Duties & Responsibilities

• Prepares a variety of correspondence on own initiative from drafts or verbal instruction, such as memos, letters, articles, reports, proposals, charts, etc.; prepares and processes routine forms, documents, requisitions, purchase orders, transmittal forms, etc., following standard procedures, and responds to inquiries
• Acts as Market Office contact receiving visitors, screens, and routes incoming telephone calls, places calls, receives visitors, arranges appointments and maintains a calendar; coordinates travel arrangements and meetings; prepares agendas and materials for presentations; takes and prepared meeting minutes; distributes incoming mail, faxes, and other communications
• Maintains inventory levels of office supplies and initiates purchase orders as necessary; reconciles invoices and maintains current expense and balance records against budgeted dollars; provides administrative assistance to the management team by compiling data and developing the department’s budget; submits travel and other expenses for payment or reimbursement
• Maintains effective and accurate filing systems that provide a quick reference database of records, including but not limited to, staff personnel records, time sheets, statistical and financial reports that show the department’s accomplishments, productivity levels, operating cost, etc.; releases information according to company policies and procedures; audits files at specific intervals to identify and purge outdated or unnecessary items, and ensures confidentiality of records
• Performs other related duties as assigned

Total Rewards

This compensation range is specific to the job level and takes into account the wide range of factors that are considered in making compensation decisions including, but not limited to: education, experience, licensure, certifications, geographic location, and internal equity. The range has been created in good faith based on information known to Aflac at the time of the posting. Compensation decisions are dependent on the circumstances of each case. This salary range does not include any potential incentive pay or benefits, however, such information will be provided separately when appropriate. The salary range for this position is $35,000 – $80,000.

In addition to the base salary, we offer an array of benefits to meet your needs including medical, dental, and vision coverage, prescription drug coverage, health care flexible spending, dependent care flexible spending, Aflac supplemental policies (Accident, Cancer, Critical Illness and Hospital Indemnity offered at no costs to employee), 401(k) plans, annual bonuses, and an opportunity to purchase company stock. On an annual basis, you’ll also be offered 11 paid holidays, up to 20 days PTO to be used for any reason, and, if eligible, state mandated sick leave (Washington employees accrue 1 hour sick leave for every 40 hours worked) and other leaves of absence, if eligible, when needed to support your physical, financial, and emotional well-being. Aflac complies with all applicable leave laws, including, but not limited to sick and safe leave, and adoption and parental leave, in all states and localities.

Executive Assistant

Remote 

G & A

Full-Time

Remote

CrossFit, LLC is looking for an experienced and motivated inidual to join the Administrative Team as a remote Executive Assistant. Reporting to the Sr. Executive Assistant to the CEO, you’ll support three CrossFit executives, the Chief People Officer, Chief Product Officer, and CTO, and work closely with the EA Team on special events and projects. The ideal candidate is a team player with exceptional communication skills, meticulous attention to detail, extremely organized, proactive, and service-oriented. We are looking for someone energized by change and challenge, and motivated by streamlining the administrative operation of executives.

RESPONSIBILITIES:

Heavy calendar management: schedule and coordinate meetings across multiple time zones. Must be able to proactively anticipate sequencing of meetings.

Organize and prepare materials, agenda, and attendee list in advance of meetings.

Attend meetings as required, to take meeting minutes and action items.

Coordinate complex travel arrangements and itineraries based on inidual travel preferences.

Work as a key thought partner and strategic gatekeeper to help increase productivity.

Assist with task tracking, coordination, and driving follow ups.

Keep business relationships categorized, tracked, and up to date.

Exercise sound judgment and discretion in handling confidential and sensitive information.

Process and track monthly expense reports for the team members in accordance with company guidelines.

Partner with the Administration team to coordinate and execute special events.

Operate with exceptional attention to detail. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention.

Work effectively as a team player, collaborating well with peers.

Take initiative and offer assistance where needed; adding value whenever possible.

Support other administrative initiatives, ad hoc tasks, and special projects.

Help coordinate a small amount of personal matters to help maximize work day efficiency.

Comfortable working as a remote employee, and available to work flexible hours on occasion.

Travel will be required quarterly to support off-sites.

KNOWLEDGE AND SKILL:

Thrive in a fast-paced, growth oriented environment.

Strong calendar management and prioritization skills.

High attention to detail and follow through; must be resourceful, proactive, and flexible.

Strong communication and interpersonal skills. Proven team player with a can-do, will-do attitude.

Self-starter confident in decision-making.

Strong organizational and planning skills.

Organized inidual with a track record of consistent follow-through and task management.

Experience flexing to accommodate different operating styles. Demonstrated ability to design and improve processes.

Strong proficiency in Google Suite, Microsoft Office, Slack, and Zoom.

Ability to work effectively with minimal supervision.

Proven ability to succeed both in person and with remote team members.

Passion for CrossFit and our mission to be the world’s leading platform for health, happiness, and performance.

EDUCATION/EXPERIENCE:

5+ years of experience in an administrative support role, supporting multiple C-suite executives.

Bachelor’s degree.

COMPENSATION: 80-90K plus Bonus

WHAT WE OFFER:

Rich Medical, Dental, and Vision plans

Discretionary Paid Time Offempowering you to unplug whenever and however you need to

Flexible spending account and 401(k) with employer matching

Life & Disability coverage

CrossFit Gym Membership Reimbursement

CrossFit Courses Benefit

Partnership Perks

CrossFit is a proud equal employment opportunity employer. We seek to recruit, develop, and retain qualified applicants from a variety of backgrounds, skills, and perspectives. All qualified applicants will receive consideration for employment without regard to race, color, sex, religion, national origin, age, pregnancy, sexual orientation, gender identity, gender expression, past or present military service, disability, genetic information, or any other basis protected by applicable federal, state, or local laws.