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Executive Assistant (Dallas, TX or Remote)

• REMOTE NA
• G&A – 14013 – BUSINESS OPERATIONS
• FULL TIME

Aircall is a place where voices are valued.

Backed by over $220 million of investment since 2015, we create technology that fuels accessible, transparent and collaborative communication to empower our base of 14,000+ customers (and growing) to make authentic, human connections.

Conversation is a cornerstone of our culture. Wherever our people find themselves in the Aircall world – Paris, New York, Sydney, Madrid, London, Berlin, Tel Aviv, or at home – everyone has a voice that is valued.

Whatever your background, wherever you’re from – we want you to join the conversation. Let’s talk.

We are looking for an Executive Assistant (aka Miracle Worker) to work closely with our Executive Business Partner and build a best-in-class support experience for our C-Levels and their teams! This role will be responsible for assisting our CEO, CCO, and General Counsel all based in North America (Dallas, Texas and NYC).

Your mission @ Aircall:

• • Support 3 executives in their day-to-day organization (calendar, travels, emails, admin)
  • Organize small to medium-sized internal events
  • Draft and relay internal communications
  • Know, apply and promote internal processes, help train the teams as appropriate on new tools
  • Work to create and maintain a good and collaborative atmosphere within the supported executives’ departments

A little about you:

• • 2+ years of experience in admin support is ideal, preferably acquired in tech or a fast-paced environment
  • English fluency (mandatory as you will work mostly in English)
  • Exceptional time management skills + organization/productivity
  • Familiarity with GSuite
  • Problem solver who loves to help and find solutions to tricky situations
  • Have a strong sense of work ethic and confidentiality
  • Are curious and keen to work in a fast-paced environment, surrounded by over-motivated colleagues
  • Strong written and verbal communication skills
  • Based in Dallas, TX is a plus
  • Some French is a plus

Key traits we look for:

• You are coachable, you are resilient, you are solution oriented coming to the table with great ideas, and you find the fun in a good challenge!
• We will invest in you, as you invest in us. We believe that owning your growth and owning your success starts with you, but it’s up to us to help provide the platform for learning, growing and building your career!
• Aircall is constantly moving forward. We’re building new roads to complete our journey, and we’re taking people with us who have the same builder mentality.
• Let’s grow together: Aircall is a place for those who dare to be bold and seek responsibility, excellence, and the opportunity to push themselves to new heights.
• We’re creating a place where great people trust one another and thrive together.

People flourish at Aircall and now is the time to be part of the team and the journey we’re on.

Why join us?

• Key moment to join Aircall in terms of growth and opportunities
• Our people matter, work-life balance is important at Aircall
• Fast-learning environment, entrepreneurial and strong team spirit
• 45+ Nationalities: cosmopolite & multi-cultural mindset
• Competitive salary package & equity
• Medical, dental, and vision insurance is 100% covered
• 401k plan with company matching!
• Unlimited PTO — take the time you need to come to work feeling great!
• Wellness, internet, and childcare reimbursements
• Generous parental leave policy

DE&I Statement:

At Aircall, we believe ersity, equity and inclusion – irrespective of origins, identity, background and orientations – are core to our journey.

We pride ourselves on promoting active inclusion within our business to foster a strong sense of belonging for all. We’re working to create a place filled with erse people who can enrich and learn from one another. We’re committed to ensuring that everyone not only has a seat at the table but is valued and respected at it by providing equal opportunities to develop and thrive.

We will constantly challenge ourselves to make sure that we live up to our ambitions around ersity, equity and inclusion, and keep this conversation open. Above all else, we understand and acknowledge that we have work to do and much to learn.

Title: Executive Assistant II (Remote)

Location: US-Remote

Join TuSimple and help change the way the world moves. Together we’re making freight transportation safer, more efficient, and more environmentally friendly.

Company Overview

Come join a higher calling and find a deeper purpose!

As a multi-national Artificial Intelligence Technology Company, we are at the epicenter of the Autonomous Vehicle Universe. Our breakthroughs are leading the industry in autonomous trucking.

While inventing the framework of Autonomous Driving, our current fleet of autonomous Trucks are helping communities receive much-needed supplies and medical equipment around the clock. Our people are some of the most talented engineers and contributors who are leaving behind a historic legacy.

TuSimple was founded in 2015 with the goal of bringing the top minds in the world together to achieve the dream of a driverless truck solution. With a foundation in computer vision, algorithms, mapping, and Artificial Intelligence, TuSimple is working to create the first global commercially viable autonomous truck driving platform!

Job Overview

TuSimple’s Executive Assistant II ensures the seamless execution of our Executive(s)’ administrative needs, often anticipating needs and often acting on behalf of the assigned executive(s).

In this role, the Executive Assistant II oversees complex scheduling and meeting/travel logistics for the assigned executive(s). The incumbent is responsible for ensuring the executive(s) is well informed of and fully prepared for upcoming commitments, and attends meetings on behalf of the executive(s) to relay messaging, identify action items, and track progress.

The Executive Assistant II must often act independently, under minimal to no guidance, to seamlessly execute complex assignments while utilizing considerable judgment and initiative.

Opportunity, Responsibilities, & Mission

• Ensures the efficient and effective functioning of the day-to-day activities for the assigned executive(s); anticipates needs and proactively addresses.
• Works closely and effectively with the executive(s), keeping him/her well informed of upcoming commitments and responsibilities and following up appropriately.
• Manages and maintains the executive(s)’ extremely active schedule, factoring in the executive(s)’, team’s and business priorities and addressing conflicting needs expeditiously. Makes travel arrangements for frequent travel needs, including: handling complex itineraries with speed and accuracy.
• Oversees meeting logistics through the scheduling of all necessary attendees, booking meeting rooms, preparing meeting agenda and any other required documentation; arranging for beverages and/or meals, preparing meeting rooms, taking meeting minutes, assisting with the clean up after and anticipating conflicts and solving for scheduling issues.
• Prepares presentations, memos, correspondence, organizational charts, spreadsheets, etc., some of a highly confidential nature. Provides support with talks and media communications. Updates and maintains web-pages, dashboards and other databases. Makes copes, scans documents, collates documents, and files.
• Attends meetings to identify action items and follow up on behalf of the executive(s). Collects and manages various project reports and presents to the executive(s) in an organized manner.
• Understands and presents pending issues to executive(s) to expedite the decision-making process
• Plans and coordinates events and off-sites, including all logistics and budgetary requirements.
• Provides recommendations for various organizational process improvements.

Experience & Skills – Required

• 5+ years administrative support experience
• Proficient in Google Suite (highly preferred) and Microsoft Office Suite.
• Proven ability to handle confidential information with discretion.
• Established experience maintaining highly complex calendaring and travel logistics.
• Able to maintain excellent attention to detail and accuracy.
• Superior proofreading and editing skills.
• Established proactive and resourceful approach to problem-solving with excellent decision-making capability and ability to to examine interdependency implications.
• Demonstrated excellence with planning, time-management, prioritization and successful execution of multiple simultaneous assignments.
• Demonstrated adaptability with addressing various completing demands, while providing the highest level of customer service and responsiveness.
• Exceptional interpersonal, oral and written communication skills. Capable of listening and obtaining clarification, changing approach or method to best fit the situation. Able to effectively and confidently work with a wide variety of senior leadership, inside and outside of the organization.

Behavioral Competencies

• Entrepreneurial self-starter, with proven ability to effectively work in ambiguous environments and support continuous improvement.
• Intellectually curious with a strong bias to action.
• High degree of dedication to improvement, strong sense of ownership.
• Data-driven, fact-based decision maker with established understanding of business implication.
• Divergent thinker with a fervent need to deliver creative solutions that drive the business forward.
• A strong drive and willingness to own projects and see them to completion.
• Highly resourceful, a demonstrated history of independently locating information and resources necessary to accomplish objectives.
• Ability to quickly build trust and rapport with a wide range of internal and external stakeholders.
• Ability to effectively influence the actions and opinions of others at all levels of the organization. Able to effectively and respectfully challenge the status quo and drive change.
• Demonstrated ability to manage multiple concurrent assignments while meeting deadlines and demanding quality execution.
• Ability to collaborate with multiple stakeholders, understand and interpret stakeholder needs.
• Proven ability to work independently and as part of a team; capable of effectively engaging with highly technical staff.
• Proven ability to work in a matrix organization, tech start-up experience preferred.
• Ability to maintain steady leadership throughout aggressive deadlines, changing priorities, and evolving operations, as common to progressive start-up environments

Perks

• Competitive salary and benefits
• 100% Company-paid Medical, Vision, and Dental insurance plans
• Annual Bonus Plan
• Company 401(K) program with Company match
• Company-paid life insurance
• Company-paid education/training
• Company-paid gym membership
• Shape the landscape of autonomous driving
• Opportunity for professional growth and career advancement
• Daily breakfast, lunch, and dinner while on-site at one of our office locations

TuSimple is an Equal Opportunity Employer. This company does not discriminate in employment and personnel practices on the basis of race, sex, age, handicap, religion, national origin or any other basis prohibited by applicable law. Hiring, transferring and promotion practices are performed without regard to the above listed items.

Organizing Associate

Organizing · Remote (Flexible), Massachusetts

Are you looking for us?

Status: The position is full-time, non-exempt, salaried

Compensation: $58,810 – $61,750, commensurate with experience, with competitive benefits package

Location: Remote

Benefits: Best in Class benefits package currently including 100% employer paid health insurance plus 50% for dependents/families, a 5% employer retirement match, 32-hour work weeks, 3 weeks vacation, 13 holidays, generous sick time, and a commitment to professional development.

You have a passion for movement building and organizing a base towards collective power. You enjoy learning new systems and strengthening them to cultivate a political home for members and providing support to create gathering spaces rooted in compassion. You are organized and detail oriented, comfortable with meeting deadlines, a good communicator, and working in local, regional, and national teams comes easy to you. You are excited to work toward abortion access and reproductive justice.

Organizational Overview:

The National Network of Abortion Funds (NNAF) builds power with members to remove financial and logistical barriers to abortion access by centering people who have abortions and organizing at the intersections of racial, economic and reproductive justice. Together with our members, we advocate for cultural and political change to ensure access for people who face the greatest obstacles to abortion access: women with lower income, women of color, young women, and transgender and gender nonconforming people. This is an exciting time for NNAF as we grow, nurture new funds emerging in underserved areas, deepen our support for funds working within the reproductive justice framework, and co-lead a bold national coalition campaign to increase abortion access by restoring Medicaid coverage for abortion. We are working to make access to abortion a reality for everyone, no matter their resources. We are building a movement, mentoring young leaders, and working toward a world in which everyone can shape their own futures and families. We invite you to join us as the newest member of our dedicated and growing team at a time when we are explicitly focused on scaling our network and building the infrastructure of abortion funds to be fully staffed organizations with robust abortion funding budgets.

Position Description

The Organizing Associate is responsible for providing logistical and administrative support of the Organizing Department’s programming. The Organizing Associate’s work makes network gatherings and meetings possible with excellent logistical leadership, as well as tending to the administration of the Department’s programs and back end systems. They support, assist, and offer input on the full range of Organizing programs and strategies.

Essential Job Functions

Logistics Coordination for convenings & meetings (approximately 45% of the position)

• Coordinate and collaborate on logistics for all Organizing Department convenings and in-person team meetings. This includes location searches, relationship building with venues, contract negotiations, coordination with participants, vendor searching and booking, transportation coordination, and planning as needed to meet a wide range of accessibility needs for staff and participants. At times, this would mean coordinating with travel agents, consultants, and/or outside event coordinators, as well as internally with staff.
• Coordinate and collaborate on logistics for Organizing Department virtual convenings and meeting spaces. This includes supporting call link creation, formatting and permission setting, accessibility and security needs coordination, assistance with technical support during calls (breakout room support, chat support) and creation of digital evaluation measures for feedback from attendees.
• Support the Organizing Department with maintenance and development of logistics policies, procedures, and work plans.
• Produce logistics memos, instructions, updates, schedules, and itineraries for meetings and convenings. This includes collaborating with Coordinators & Managers.
• Maintain timely communication with staff and program participants.

Organizing Program and Department Administration (approximately 40% of the position)

• Responsible for the efficient management of the membership email account. Leading the standard in customer service and acting as a representative for Inidual Membership.
• Coordinate virtual activities for the Network Movement Building Lab (NMBL) – a capacity-building cohort, including scheduling coaching calls, cohort calls, staff calls, taking notes, disseminating notes, and overseeing funds’ profile tracking.
• Coordinate virtual activities for Inidual Membership, including scheduling webinars, taking notes, and maintaining high standards of communication with the Organizing Coordinator and Organizing Manager in tracking the program work plan.
• Contribute to implementing the back-end administration of Inidual Membership.
• Provide occasional coordination and scheduling support to other organizing and leadership development programs.
• Provide light facilitation in programming to our membership through NNAF’s organizing convenings, meetings, and trainings.
• Support strategy development for Organizing Department programs, processes, and campaigns in collaboration with the Organizing team.
• Participate in recurring staff, Organizing Team, and Membership and Organizing team meetings and complete the necessary prep work.
• Overall administrative support for the Organizing Department including internal scheduling and calendar event creation, departmental documentation, knowledge management and other internal administrative needs as they arise.

Other (approximately 15% of the position)

• Actively participate in required convenings, summits, retreats, and staff meetings, and participate in required virtual staff communications.
• Protect the organization by keeping information confidential.
• Update professional knowledge by participating in educational opportunities approved by NNAF, maintaining networks, and participating in professional organizations as relevant to your role.
• Perform duties required of all staff to support smooth internal operations such as submitting timely expense reports, reimbursement requests, and timesheets.
• Perform other duties as assigned by supervisor.

Travel Expectations

Ability to travel as job requires, approximately six times minimum per year. Travel will primarily be overnight, for approximately 2-5 days, and national. Regardless of where employee lives, and barring travel delays outside of an inidual’s control, employee must be able to arrive at destination on-time.

Please note: Due to COVID-19, organizational travel and attendance at NNAF gatherings is optional for all. We encourage staff to opt out if they are uncomfortable traveling and/or gathering due to COVID-19.

Benchmarks

• Take the lead in the development, research, and documentation of logistics for programmatic convenings and department meetings with collaboration with manager to meet all deadlines.
• Maintain communications on a daily, weekly, and quarterly basis with inidual members, Boost (shipping center), and anchor funds to resolve issues, set a standard of excellence for member care, provide inidual member anchor lists to funds, and send anchor fund payouts in collaboration with Finance team.
• Weekly upkeep of inidual member’s data in Salesforce while continually refining, identifying, and suggesting more efficient procedures for the Organizing programmatic work.
• Submit all baseline work accurately and on time every cycle. Baseline work includes Certify (monthly) or submitting reimbursements within 90 days of expenses, workplanning in Trello (keeping your own annual and quarterly workplan updated and participating in maintaining your department’s), Slack and email communication (daily), timesheets in ADP (bi-weekly), participating in all staff meetings (monthly) and department meetings, and consistently working core hours.

Qualifications

Job experience requirements

• One to two years of event planning experience (including event logistics) for 40+ people.
• One to two years of experience with vendor contract negotiation.
• Experience scheduling and producing itineraries.

Specific skill sets

• Highly organized and detail oriented.
• Proficient with Google Drive applications (Docs, Sheets, Slides, and Surveys), social networking sites, as well as internet savvy; comfortable with basic troubleshooting. Comfortable in a nimble, dynamic work environment.
• Strong verbal, written, and interpersonal skills.
• Ability to work with erse staff, board, and member funds with sense of humor and flexibility.
• Self-motivated, resourceful, and creative.
• Strong reading comprehension skills and willingness to absorb considerable amount of reading materials.

Preferred skill sets

• Familiarity with constituent relationship management systems (CRMs).
• Language skills other than English (Spanish highly preferred).

Qualities

• Committed to abortion access and full reproductive health care for all.
• Committed to an intersectional framework that includes, but is not limited to gender, economic, and racial justice.
• Ability to enjoy collaboration and be a part of a dynamic, highly productive and integrated team; maintain flexibility and effectively manage ambiguity in a responsive work environment.
• Self-motivated, resourceful, creative, and able to work without significant day-to-day supervision.
• Open to giving and receiving feedback and committed to practicing this regularly.
• Belief in bucking the trend through progressive policies to create a new vision for our future.
• Appreciation of working with erse staff and board in an organization committed to racial justice.

Work Environment

The physical demands and work environment described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable iniduals with different abilities to perform the essential functions.

• Depending on location, a combination of in-office and virtual office at this time. Must be able to participate in online virtual communications including email, video conferencing, and other online tools used to facilitate virtual office culture and work sharing.
• This position is full time, with employee’s regular full time schedule to be approved by supervisor. Regular hours must include attendance during core business hours from 12:00pm – 5:00pm Eastern Time, Monday through Thursday. Occasional work on evenings and weekends as needed.
• Must be able to conduct business in English; however, fluency in languages other than English is a plus.
• Smoke- and drug (illegal or recreational)-free environment.
• Some work at off-site locations may be required; NNAF aims for accessibility in any off-site location that we have control of, but some of them may not be fully accessible.
• This role routinely uses standard office equipment such as computers, phones, and scanners. Employee is regularly required to communicate effectively via computer, via phone, and in person.
• This role requires frequent sitting. The employee must frequently lift and/or move objects up to 25 pounds and occasionally lift and/or move objects up to 40 pounds.

Executive Assistant, Part Time

at ideas42

Remote

Work Authorization: Candidates must already be authorized to work in the U.S.

Salary Range: $55,000- $70,000

Role and Responsibilities

ideas42 has a clear mission: to use our unique experience as a nonprofit at the forefront of behavioral science to change millions of lives. We create innovative solutions to tough problems in economic mobility, health, education, safety and justice, consumer finance, energy efficiency and international development. We are seeking an inidual who is an experienced administrative professional, skilled in providing executive level support across multiple focus areas. You will work closely with our Executive Director and serve as their “right hand” to provide administrative support while advancing the mission of the organization. You will help manage his time effectively and provide support with ongoing projects, relationship management and business development. We offer a dynamic and unique working environment, with a team of highly accomplished iniduals who are seeking to make a powerful and positive impact in the world.

Your responsibilities will include:

• Heavy calendar management. You will fully own and manage the calendar for the Executive Director. This includes helping to optimize the use of his time by scheduling work blocks, email time, planning, progress tracking, as well as internal and external meetings that you directly support.
• Assist with scheduling senior team meetings, all-team meetings, trainings and events, retreats, etc.
• Write email correspondence on behalf of the Executive Director related to scheduling and basic communication needs.
• Keep contacts details up-to-date, entering and retrieving data from a contact management resource, keeping track of interactions and follow-up items with those contacts. You will make suggestions regarding contacts with whom they should connect based on related focus areas, time elapsed from last correspondence and travel schedule to areas where contacts reside.
• Assist with travel arrangements (both domestic and international). This includes presenting flight and hotel options, booking the travel and preparing and entering all logistical information into the executive’s calendars and dealing with any necessary unexpected issue that may arise during travel.
• Track expenses and prepare expense reports on behalf of the Executive Director.
• Assist as necessary with the preparation of reports and compliance requirements.
• Work closely with the Chief of Staff to assist with a wide-ranging portfolio of internal projects to improve the operations of the business.

Qualifications

Minimum qualifications

• At least five years of experience of executive support. Note: comprehensive experience of calendar management & arranging travel or clear ability to prove you would succeed at calendar management & arranging travel is a strict requirement.
• High level of proficiency with MS Office, Google Business Apps, SalesForce, and Zoom conferencing systems.
• A natural problem-solver with excellent prioritization skills, successfully managing competing priorities and multiple deadlines, with high attention to detail.
• Superb interpersonal and communication skills (written and oral) and experience with relationship management.
• Strong attention to detail, meticulous management of a large tasks list, with adeptness to juggle task prioritization as new tasks come in while ensuring no tasks fall through the cracks.
• Ability to work independently, while retaining a positive attitude and approachable demeanor.
• Proactive self-starter who displays ownership for all responsibilities and more.
• A strong level of discretion and judgment when dealing with sensitive or confidential
• information.
• Willingness to work hard to help the organization succeed.
• Willingness to volunteer/lead initiatives that interest you.

Preferred qualifications

• Bachelor’s degree and strong academic record preferred, but not mandatory.
• Strong computer and IT support skills and a willingness to take on additional IT-oriented tasks.
• Interest in behavioral science and the ideas42 mission.

Executive Assistant

USA – Remote

Full time

#WeAreCrowdStrike and our mission is to stop breaches. As a global leader in cybersecurity, our team changed the game. Since our inception, our market leading cloud-native platform has offered unparalleled protection against the most sophisticated cyberattacks. We’re looking for people with limitless passion, a relentless focus on innovation and a fanatical commitment to the customer to join us in shaping the future of cybersecurity. Consistently recognized as a top workplace, CrowdStrike is committed to cultivating an inclusive, remote-first culture that offers people the autonomy and flexibility to balance the needs of work and life while taking their career to the next level. Interested in working for a company that sets the standard and leads with integrity? Join us on a mission that matters – one team, one fight.

About the Role:

We are seeking a talented and highly motivated Executive Assistant. This EA will be aligned to our one of our global organizations and be capable of providing strategic and operational support. EA must be based in the East Coast or West Coast time zone.

Knowledge & Skills:

• Possesses professional expertise, applies company policies and procedures to resolve a variety of issues.
• Exercises judgment within defined procedures and practices to determine appropriate action.
• Influences within team and builds relationships outside of immediate area to accomplish objectives.
• Assist with project management requiring finesse, flexibility, and patience. Prioritize workflow and deliverables as objectives and business needs dictate.
• Ability to handle sensitive matters and exercise sound judgment, discretion, and confidentiality.
• Executive interfacing skills, particularly in written and verbal communication — ability to communicate clearly and concisely across all levels of the organization, with maximum attention to detail.

Key Areas of Responsibility:

• Manage multiple projects simultaneously, including but not limited to: preparation for EQBRs, towhall meetings, department offsites and events.
• Provides strategic and operational support to corporate executives at VP level and above.
• Researches and prepares company proprietary and open source information for use in discussions and meetings of executive staff with external counterparts.
• Able to stand proxy for executive during external planning and logistics calls or other meetings requiring executive commitment.
• Establishes high-level contacts of a sensitive nature inside and outside the company and maintains those relationships.
• Assist in formulating and tracking the budget for offsites, including hotel and meeting space procurement, contract negotiation, vendor management, room block management, team building activities, travel and ground transportation logistics, catering, etc.
• Proactively prioritize executive’s time and commitments — always one step ahead and making decisions for today that are based on timeline of future events.
• Manages heavy calendar (via Outlook) and meeting management responsibilities, to include worldwide travel planning and scheduling, as well as expense reconciliation, in a company experiencing rapid growth.
• Proactively addresses all aspects of travel such as security and threat levels, currency, weather, and destination culture advice to executive, to ensure effective use of time and resources to promote productivity.
• Engagement is required with other senior leaders of the organization, which may include C-level and external executives.

What You’ll Need:

• BA/BS or equivalent educational background is preferred.
• Minimum 5+ years of relevant professional experience in direct executive support.
• Routine engagement experience at the VP or SVP executive level is required.
• Advanced MS Office and GSuite skills

Benefits of Working at CrowdStrike:

• Remote-first culture
• Market leader in compensation and equity awards
• Competitive vacation and flexible working arrangements
• Comprehensive and inclusive health benefits
• Physical and mental wellness programs
• Paid parental leave, including adoption
• A variety of professional development and mentorship opportunities
• Offices with stocked kitchens when you need to fuel innovation and collaboration

We are committed to fostering a culture of belonging where everyone feels seen, heard, valued for who they are and empowered to succeed. Our approach to cultivating a erse, equitable, and inclusive culture is rooted in listening, learning and collective action. By embracing the ersity of our people, we achieve our best work and fuel innovation – generating the best possible outcomes for our customers and the communities they serve.

CrowdStrike is committed to maintaining an environment of Equal Opportunity and Affirmative Action. If you need reasonable accommodation to access the information provided on this website, please contact [email protected], for further assistance.

CrowdStrike, Inc. is committed to fair and equitable compensation practices. For applicants in Ithaca – NY, New Jersey City – NJ, and Colorado, the salary range is $55,000 – $90,000 per year + bonus + equity + benefits. A candidate’s salary is determined by various factors including, but not limited to, relevant work experience, skills, and certifications. The salary range may differ in other states.

Sr Executive Assistant

Remote-Texas-Houston Metro

Remote-Connecticut-Boston Metro

Full time

REQ-32230

We exist to help people achieve financial clarity. At Thrivent, we believe money is a tool, not a goal. Driven by a higher purpose at our core, we are committed to providing financial advice, investments, insurance, banking and generosity programs to help people make the most of all they’ve been given.

At our heart, we are a membership-owned fraternal organization, as well as a holistic financial services organization, dedicated to serving the unique needs of our clients. We focus on their goals and priorities, guiding them toward financial choices that will help them live the life they want today—and tomorrow.

The Senior Executive Assistant provides Thrivent Executives with comprehensive support to include calendar management, meeting coordination, travel planning, and communications support with exceptional accuracy, efficiency, and professionalism. Routine tasks include managing day-to-day schedule, workflow, and action items, handling confidential information, creating presentations and meeting agendas, coordination of meetings, expense management, and follow-up with key stakeholders on behalf of the executive the role supports.

The incumbent must be capable of working in a fast-paced environment with shifting priorities. A key skill includes the ability to anticipate the needs of the executive and proactively take initiative to independently solve problems.

The Senior Executive Assistant is an extension of the leaders brand internally and externally and must diplomatically and professionally represent the leader all levels of the organization which includes interacting with various executives, as well as clients. The role requires superior interpersonal and communication skills (both written and verbal) exceptional etiquette, and strong business judgement.

****This can be a remote position within the US.

Job Description

Job Duties and Responsibilities

• Manages extensive and complex calendar(s) in fast-paced dynamic environment. Organizes and coordinates executive’s schedule by arranging appointments, maintaining calendars, and scheduling meetings, conferences, and travel.
• Balances competing priorities and proactively recognizes and adjusts conflicts in a timely manner; works with leader to reprioritize as necessary. Partners with other ELT/CLT Admins to address calendar needs and conflicts in a timely manner to limit disruption to the team.
• Schedules demanding internal and external meetings; adjusts and re-prioritize last-minute changes including logistics, such as conference rooms, events, and catering.
• Proactively reviews and understands meeting agendas where the leader is expected to participate. Recognizes the leader’s commitments and gets in front of and helps to manage demands/expectations/asks.
• Arranges and maintains extensive travel plans and itineraries for both domestic and international travel.
• Works collaboratively with other Executive Admins across the enterprise. Builds a strong network with other administrative assistants throughout Thrivent.
• Handles telephone calls, greets visitors, responds to information requests, and composes correspondence (often of a confidential nature).
• Reconciles and completes expense reports.
• Maintains composure, demonstrates a positive attitude, and adapts to changing priorities in a deadline driven environment.
• Relieves executive of routine and complex administrative details, including data compilation and analysis.
• Prepares meeting agendas and briefings, maintains meeting notes, and tracks completes action items.
• Prepares high-quality work products to include presentation materials, reports, and other documents as required.
• Administers and/or leads projects or processes for ision/department.
• Anticipates needs of the ELT/ CLT member, performs duties independently and works on highly confidential matters and tasks.
• Maintains and promotes strong business relationships with key stakeholders in support of management objectives.

Required Job Qualifications

• A minimum of five (5) or more years administrative experience supporting C-Suite Executive(s).
• Two-year degree from business or vocational school. Bachelor’s degree preferred.
• Advanced skills in MS Office Products including Word, Excel, and PowerPoint.
• Self-directed, able to effectively handle ambiguity, change, and transformation in a fast-paced environment with shifting and often competing priorities.
• Ability to remain calm and focused under pressure.
• Superior interpersonal skills and business etiquette; committed to service excellence.
• Excellent written and verbal communication skills; demonstrated ability to produce high-quality documents and presentations.
• Ability to write business correspondence clearly and concisely, using correct grammar, vocabulary, punctuation, and spelling.
• Demonstrated critical thinking and problem-solving ability, particularly in ambiguous or complex situations. Understands and considers business priorities.
• Capacity to handle multiple projects or tasks while effectively prioritizing to meet deadlines.
• Aptitude to lead projects as required.
• Ability to maintain integrity of sensitive/confidential information.
• Collaborative team player able to build effective partnerships with colleagues and peers across the enterprise.
• Tenacious, committed, constructive, and detail-oriented with high-energy and sense of urgency.
• Resourceful and knows how to seeks out people and information needed to address internal and external customer needs.
• Demonstrates a “can-do” spirit and takes ownership for successful completion of work/tasks and achievement of results.

Location:  International, Anywhere; 100% Remote

We are hiring a Personal Assistant (Project Manager/Business Developer) to help the CEO manage day-to-day business processes.

• Hiring Location: Ukraine, Europe, Brazil;
• Timezone: Pacific Daylight Time, Los Angeles, CA (GMT-7);
• Work type: full-time remotely.

About our company: 

LBC Mortgage is a full service mortgage company supporting customers by providing a broad range of real estate mortgage lending products in following states: CA, TX, FL, WA, NC. In addition to FHA/Conventional loan products (Fannie Mae and Freddie Mac), LBC Mortgage has access to a variety of Stated, NonQM, DSCR and even Hard Money mortgage products.

Requirements:

• 2+ years of experience in similar positions like Executive Assistant/Project Manager/Business Developer/Administrative Manager etc.
• Personal confidence, strong troubleshooting attitude;
• Attention to details and problem-solving skills;
• Time management skills, multitasking;
• Proficient in English language;
• Flexibility and adaptability;
• Skills in Google Docs, Excel;
• Tact and diplomacy.

Responsibilities:

• Day-to-day assistance, preparing correspondence and reports as requested, drafting letters;
• Acting as a first point of contact: dealing with emails, letters and phone calls;
• Managing plans and organizing meetings and appointments;
• Booking and arranging travel, transport and accommodation;
• Preparing reports, presentations and correspondence;
• Conducting research, preparing presentations to represent findings;
• Reminding of important tasks and deadlines;

Senior Administrative Associate

Job Locations: US-Remote | US-MA-Boston | US-NJ-Marlton | US-FL-Orlando | US-TX-Plano

ID: 2022-52113

Position Type: Full-Time

Minimum Salary: USD $55,500.00/Yr.

Maximum Salary: USD $67,800.00/Yr.

Description

Liberty Mutual Insurance is looking for an enthusiastic person with a background in Administrative work. This position will support the Manager, Claims Quality Improvement and the Medical Claims Field Manager.

Responsibilities:

• Establish, organize, and maintain files and records.
• Receive and respond to correspondence (some of which may be confidential); proofread, revise, and edit other materials for accuracy, thoroughness, and appropriateness.
• Accept, screen, and route telephone calls.
• Resolve routine and non-routine administrative problems and answer inquiries.
• Greet and direct visitors, as appropriate, concerning activities and operations of department/ision.
• Arrange meetings and conferences, schedule interviews and appointments and perform other duties related to maintaining one or more inidual schedules.
• Coordinate travel arrangements.
• Sort, screen, and distribute incoming and outgoing mail.
• Prepares photocopies and facsimiles and operates a variety of office equipment.
• May order and maintain supplies.

Qualifications

About Us

At Liberty Mutual, our purpose is to help people embrace today and confidently pursue tomorrow. That’s why we provide an environment focused on openness, inclusion, trust and respect. Here, you’ll discover our expansive range of roles, and a workplace where we aim to help turn your passion into a rewarding profession.

Liberty Mutual has proudly been recognized as a “Great Place to Work” by Great Place to Work® US for the past several years. We were also selected as one of the “100 Best Places to Work in IT” on IDG’s Insider Pro and Computerworld’s 2020 list. For many years running, we have been named by Forbes as one of America’s Best Employers for Women and one of America’s Best Employers for New Graduates—as well as one of America’s Best Employers for Diversity. We value your hard work, integrity and commitment to make things better, and we put people first by offering you benefits that support your life and well-being. Liberty Mutual is an equal opportunity employer. We will not tolerate discrimination on the basis of race, color, national origin, sex, sexual orientation, gender identity, religion, age, disability, veteran’s status, pregnancy, genetic information or on any basis prohibited by federal, state or local law.

Operations Associate

at Transcend

Flexible (Continental United States)

Org Partnerships Team

Start Date: Immediate

Role Type: Full Time Location: Flexible location, in the USA

Travel: Willingness to travel ~25% of the time

Who We Are:

Transcend’s mission is to support communities to create and spread extraordinary, equitable learning environments. Founded in 2015, Transcend has partnered with over 200 schools and 50 systems that collectively serve nearly 500,000 students in 30 states across the country. As a research and development (R&D) hub for the education field, Transcend provides schools and systems with research-backed, community-driven models and capacity so they can make significant leaps to reimagine the future of education. Transcend is a nonprofit that operates with a fully remote, nationwide team.

For more information, visit our website; follow us on LinkedIn or Twitter; or check out this recent podcast featuring our two co-founders on Class Disrupted.

The Opportunity:

Transcend is growing and we need additional support for our Partnerships team! The Partnerships team focuses on developing a pipeline of school innovation projects, leading innovation workshops with school communities (known as Sparks Workshops), and sharing with and learning from our broader external network.

The Operations Associate will play a critical role in team scheduling and operations, communications, and essential project management. You will ask the important questions and listen closely, so that you can mastermind the suite of project management and operational needs for your team.

This role reports to Renise Williams, Manager of School and Network Partnerships.

In this role, you will get to:

• Serve as the operations expert for the team by spearheading smooth internal operations such as scheduling meetings and work sessions, preparing agendas, taking notes, and capturing (and managing follow-through on) the next steps.
• Lead and manage operations and logistics for various workshops and events, learning experiences, and redesign cohorts, both virtually through zoom and in-person. This ranges from leading operations for 2-hour, 15-person zoom calls to operations for 4-day in-person retreats with over 60 participants. Operations here include setting up and managing zoom breakout rooms, slide presentations, music, and designing and ensuring participant access to online collaboration tools the group may be using (padlets, etc.).
• Craft and manage communications with internal staff and external stakeholders. This may include drafting/sending emails to external workshop participants, summarizing feedback or notes from internal team discussions or decision-making, etc.
• Support team special projects like planning team stepbacks, managing the team’s internal drive, summarizing participant feedback into graphs and charts, creating participant note catchers or surveys, researching locations for the team or larger group work sessions/events, etc.

The core responsibilities include, but are not limited to:

Partnerships Team Operational Support

• Manage upcoming meeting roster
• Ensure meetings call template is prepped for all external calls
• Draft and edit customized correspondence between key stakeholders
• Research and write up prospective partner summaries
• Help track the communication between the partnership team and its stakeholders
• Copy editing communications (scopes of work, emails, slide decks, etc.)

Administrative Support

• Manage the calendars of all (~4-5) partnership team members
• Schedule external-facing calls with prospective/current partners and internal-facing calls
• Enter, update, and manage data and notes into Salesforce and other applications/tools as needed
• Generate Salesforce reports and launch campaigns as needed
• Manage partnership team folder structure
• Support team retreat planning, booking teammates’ travel, and team special projects
• Other administrative tasks as assigned, which may include expense reporting, data entry, etc.

Sparks Project Support

• Own project management and execution of virtual/in-person workshops by ordering and managing supplies, setting up and closing out workshop spaces, preparing printed materials, organizing project timeline, among others
• Collaborate and meet on a regular basis with the Sparks team

Who You Are:

You have a user-centered approach to managing operations and projects on a team, both internally and externally. You have a keen eye for details, love to craft and manage smooth logistics, and build strong relationships with others to implement excellent organizational systems when planning experiences and events. You take initiative, manage your time effectively, and take great pride in your stellar organizational systems. And, you leverage these skills to orchestrate tight team organization systems. Lastly, you thrive in a fast-paced environment when things can change quickly and operate with resolute calmness and flexibility!

And above all, you love that your everyday work is in service to a mission that matters. You believe deeply in the power of education to change lives, and you are energized by contributing your love of all things operations to this cause.

To all this, you bring:

• A commitment to Transcend’s mission of building and spreading equitable, extraordinary learning environments.
• Outstanding project management and organizational skills that allow you to gather and organize multiple work streams and logistics efficiently.
• Curiosity and drive to develop clear, effective, and efficient operational processes.
• A commitment to advancing and supporting ersity, equity, and inclusion in the events you manage, the ways you communicate, and how you approach your work.
• A willingness to travel up to 1-2 times/month, for 2-3 days at a time, to support in-person operations.
• Flexibility, optimism, and a desire to learn and grow.
• Eagerness to embrace and live into Transcend’s core values.

Perks and Benefits:

Transcend is committed to providing our colleagues with a competitive benefits package. Transcend offers medical, dental and vision coverage options, org-wide holidays, paid time off, paid parental leave, professional development opportunities, and fully remote work. We’re also proud of our values-grounded, equity-focused, and fun(!) work environment, incredible colleagues, and a dedication to our work and each other.

Join Us!

Transcend is an equal opportunity employer. We are building a erse team that values ersity, equity, and inclusion, and we encourage candidates from historically under-represented groups to apply.

Executive Assistant

Remote

Full Time

Administration

Experienced

ABOUT ZERO TO THREE

Founded in 1977, ZERO TO THREE works to ensure that babies and toddlers benefit from the early connections that are critical to their well-being and development. Our mission is to ensure that all babies and toddlers have a strong start in life. At ZERO TO THREE, we envision a society with the knowledge and will to support all infants and toddlers in reaching their full potential. Our Core Values Statement: We believe that how we do our work is as important as what we do. To learn more about ZERO TO THREE, please visit our website at zerotothree.org.

OUR COMMITMENT TO DIVERSITY

ZERO TO THREE is proud to be an equal opportunity employer committed to inclusive hiring, advancement, and professional development. It is dedicated to ersity in its work, its staff, and with community partners. This is an exceptional opportunity for a professional who shares our commitment to ersity, equity, and inclusion and supports our mission to enhance outcomes for all children.

SUMMARY

The Executive Assistant will provide executive level administrative support to the Executive Director (ED) and the Strategy and Operations Officer (SOO). This position will also act as a liaison to and support the Board of Directors, as well as communicate with ZTT staff at all levels and with external parties. The Executive Assistant must be organized, able to work under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism, confidentiality, and grace.

ESSENTIAL RESPONSIBILITIES

The essential duties related to the position of Executive Assistant include providing administrative support to the ED and the SOO, and protecting and maintaining the privacy of employee personnel records, including compensation information. Responsibilities include:

• Providing direct administrative support to the ED, including but not limited to:
  • Heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as Board members and sister organizations, to coordinate a variety of complex executive meetings;
  • Coordination and prioritization of the ED daily appointment and business obligations;
  • Regular briefings with ED and or/SOO to gather all relevant data needed to prioritize duties and efficiently meet ED’s needs;
  • Development and maintenance of a consistent and easy to use daily schedule system which contains all necessary reading and briefing materials and provide such schedule and materials at least one day in advance;
  • Anticipation of both time and materials needed in advance and adjust schedule to ensure the ED has sufficient time to prepare and respond;
  • Exercising judgment and knowledge of the organization to screen and refer incoming calls and correspondence to the respective employee or department while ensuring that appropriate calls are the only ones that go through to the ED;
  • Managing the ED’s e-mail ensuring that all mail not needing the ED’s attention is screened, removed or referred;
  • Assisting in preparation of ED’s speeches and presentations, including proofing and formatting materials and slide deck presentations; and
  • Proof reading correspondence and other materials.
• Providing direct support to SOO in daily operations activities, including but not limited to:
  • Assisting with the planning and execution of programs, events and meetings (e.g., ZTT Board meetings, Executive Leadership Team meetings, strategic planning meetings, ZTT full staff meetings, and ad hoc meetings as assigned) including preparing meeting materials such as agendas, handouts, and slide decks, and recording and transcribing meeting minutes;
  • Providing logistical supports for virtual meetings via Zoom or Teams, including hosting the meetings, and organizing meeting functions such as breakout rooms, polling, etc.;
  • Managing logistics for in-person meetings and events, including making hotel arrangements for meeting and sleeping rooms, menus, transportation, etc.;
  • Coordinating the production of ZTT Board Books and other materials as needed for the Board of Directors;
  • Providing administrative support to various Board committees, including the Executive Committee and the Committee on the Board;
  • Organizing and maintaining a functioning, virtual filing system for all current and archived materials to ensure efficient and expedient document retrieval;
  • Maintaining various project management systems for tracking and monitoring timelines, project outputs and accountabilities;
  • Organizing and coding the ED, SOO and Board’s expenses for SOO approval; and
  • Meeting regularly with SOO to prioritize and track tasks and duties.
• Working closely with ED and SOO on issues/projects of a highly confidential nature relating to the ED and employees, legal matters, and organization information while maintaining strict confidentiality.
• Taking initiative to streamline work and identify items that require immediate attention;
• Performing other functions delegated or assigned by the ED or the SOO to maximize time and efficiency; and
• Other duties as assigned.

ESSENTIAL SKILLS & EXPERIENCE

• Ten or more years of experience supporting at the executive level;
• Excellent organizational skills;
• Excellent written, oral communication and interpersonal skills,
• Expert knowledge and skills using MS Office, including Word, Excel, PowerPoint and Outlook;
• Strong knowledge and skills using other software platforms such as Microsoft Teams, Zoom, Survey Monkey, Doodle Poll, etc.;
• Excellent prioritization and management skills, including ability to manage multiple projects simultaneously, prioritize daily assignments, meet deadlines, and follow through on issues in a timely manner;
• Excellent calendar management skills, including the coordination of complex executive meetings;
• Experience scheduling travel arrangements;

• Ability to be flexible and work independently;
• Ability to adapt to high pressure/high demand working environment;
• Excellent problem-solving skills;
• Strong decision-making ability and attention to detail;
• Ability to interact with staff and external parties at all levels;
• Ability to maintain strict confidentiality; and
• Ability to give and receive feedback. #LI-Remote

ESSENTIAL QUALITIES

• Encourages and practices critical thinking
• Is self-reflective and empathic
• Recognizes the influence of workplace relationships on outcomes and results
• Maintains a respectful and accepting approach to others
• Awareness of the influence of the larger context on inidual behavior
• Collaboratively and creatively supports the work efforts of colleagues at all levels and in all areas of the organization

EDUCATION

Bachelor’s Degree in a related field.

Administrative Assistant IV

Oakland, CA

Full-Time

Regular

Program Summary

The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

Job Description

SUMMARY

Cypress Resilience Project is a program at Public Health Institute that focuses on community-based trainings in Mental Health First Aid certification, trauma informed practices and grief recovery. Founded in 2019, the team provides trainings to varied partners including but not limited to: health professionals, educators, community-based organizations, corporate clients, and public health agencies. Cypress is currently in a growth phase and looking to expand its services and team.

The Administrative Assistant III position serves a critical function in the success of the Cypress Resilience Project. Reporting directly to the Program Director and Program Manager, the Administrative Assistant will work closely with the Program Director to manage her calendar and coordinate a high volume of meeting requests, including close collaboration with Training Coordinator for Cypress training schedule; will support the full Cypress team with workshop and meeting logistics, establish and manage electronic document storage system, and provide back-up support for training coordination. The Administrative Assistant must be able to successfully track and manage many variables at a time and communicate them effectively to the Director and other stakeholders in a remote work environment. This position requires keen attention to detail and someone who enjoys figuring out how the pieces can fit together.

This is a full-time (40 hours per week) position.

This is a remote position currently, but it may change to a hybrid model of working remotely primarily and in-person when needed starting in 2023. Candidates in the San Francisco Bay Area who will be able to travel locally to assist with in-person training sessions are preferred. Travel is expected to be less than 25% of the time. Candidates in other regions of the United States are welcome to apply and will be considered. The position is expected to work during core business hours of the Pacific time zone.

Pay: $26.17 to $31.74 per hour. The typical hiring range for this position is $26.17 to $31.74 per hour (with an approximate annualized salary of $54,431 to $66,011 based on 100% FTE). The starting wage is determined based on the candidate’s knowledge, skills, and experience.

Employment Type: Full Time

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

Scheduling and Meeting Management

• Support Cypress Program Director with a high volume of scheduling and calendar management including but not limited to, communication with internal and external stakeholders to coordinate meeting availability, use of scheduling tools like Doodle or other similar applications to coordinate availability of multiple stakeholders, set up Outlook calendar invitations using a consistent format, set up Zoom links, and provide clear and regular communication with Director.
• Collaborate with Training Coordinator on Cypress training calendar to ensure there are no scheduling conflicts with Director’s schedule.
• Manage meeting logistics for Cypress full team meetings including scheduling, reminders, agenda creation and distribution; start Zoom meeting; attend, take, and distribute minutes in a timely manner.
• Provide meeting support for various Cypress projects including calendaring, setting up Zoom links, sending reminders, and taking minutes at meetings as needed.

Training Support

• Support Cypress virtual trainings/workshops with pre- and post-workshop logistics including compiling and distributing materials.
• Support Cypress in-person trainings/workshops (currently these are few but are anticipated to increase) with logistics including conference room reservations, room set-up/clean-up, ensuring sufficient supplies/materials are available, and ordering food.
• Respond to client requests for workshop and speaking engagement materials.
• Handle all communications with sensitivity, utilizing a trauma-informed approach.
• Serve as back-up to the Training Coordinator, as needed, with tasks such as maintaining tracking of all delivered courses, workshop reminders, and tracking workshop attendance.
• Travel locally within the San Francisco Bay Area to assist with logistics for in-person training sessions when needed.

Other Administrative Responsibilities

• Coordinate travel arrangements for Cypress Director and other Cypress staff as needed.
• Manage inventory of program office supplies and purchases, ensuring adequate supplies are available.
• Review, code and gain approval for purchase orders, invoices, check requests and travel expense reimbursements and submit to PHI Central for payment.
• Process monthly reconciliation of credit card statements.
• Manage incoming emails on Cypress’s general email account and Cypress main phone line and ensure all inquiries receive a timely response direct messages to the appropriate team member and respond to inquiries as applicable.
• Compose non-routine correspondence.
• Organize and manage Cypress document storage system in shared Google Drive.
• Assist with maintenance of website including upload of materials and update of resource listings.
• Provide additional support to the program as needed.

QUALIFICATIONS

To perform this job successfully, an inidual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Minimum Qualifications

• 5 years of related administrative, clerical and/or accounting experience, including 1 year of experience with executive level calendar management.
• Associate degree required, or substitute with two additional years of related experience.

Other Qualifications

• Passion for details and accuracy highly preferred.
• Excellent communication skills, including an understanding for the importance of clear and regular communication in a remote work environment.
• Ability to be highly productive in a remote work environment.
• Experience with website management preferred; strong technical skills required.
• Proficient with Zoom, and/or other web-based meeting platforms.
• Proficient in Outlook, Word, Excel, Google platform.
• Ability to problem solve and apply critical thinking.
• Experience with or interest in the field of mental health preferred.
• Ability to communicate in a compassionate and professional manner with iniduals who may be coping with trauma.
• Ability to work well juggling multiple priorities and to meet tight deadlines. Must be flexible, adaptable and responsive to changing work priorities.
• Have access to reliable transportation and ability to travel locally within the San Francisco Bay Area to assist with logistics for in-person training sessions when needed.

Title: Administrative Assistant

Location: United States – Remote – Full-Time

Strayer University is seeking an experienced, driven and focused Administrative Assistant. This position is well suited for an inidual with superior multitasking, follow-through, organizational, problem-solving and communication skills. Ideal candidates will be proactive and have the ability to work collaboratively as well as with significant autonomy.

Essential Duties

• Maintain complex calendars, schedule appointments and other commitments, coordinate internal meetings, plan and coordinate department meetings.
• Support a variety of meetings through duties ranging from agenda and materials coordination and taking minutes to managing on and off site participant logistics.
• Arrange travel for team members as needed; ensure optimum travel arrangements based on schedule and cost parameters.
• Maintain department organizational details published on internal and external websites, as well as electronic departmental workspace, such as SharePoint.
• Handle personal and confidential matters discreetly: (e.g. letters, sensitive personnel data, budget, etc.)
• Compose internal and external correspondence where necessary to complete any/all tasks with professional and timely responses to appropriate parties.
• Process department invoices, supply orders and team member expense reports.
• Reconcile corporate purchase card account and departmental cost centers at the close of each month.
• Partner with other assistants in the coordination of schedules, materials, and other work.
• Participate on university committees, assigned by supervisor.
• Performing all tasks above for the University Provost as the highest priority and all of the Provosts direct reports.
• Other duties as assigned.

Job Skills

• Confident, engaged professional, committed to providing attention to detail.
• Poised and nimble in addressing unplanned or short-notice issues requiring sound judgment and limited direction.
• Ability to communicate effectively with employees at all levels of the organization.
• Demonstrated ability to manage/coordinate multiple projects for several constituents and successfully determine priorities for multiple tasks with good judgment, initiative, follow-through and ability to meet deadlines.
• Anticipate needs of the Provost and direct reports to proactively seek to offer support.
• A high degree of proficiency with technological office products including but not limited to: Microsoft Office Suite (Word, Excel, PowerPoint, Project, Visio, and Outlook), SharePoint, and Adobe Connect.
• Discretion when handling sensitive and confidential matters.
• Ability to work independently as well as part of a team; skilled at being self-directed/motivated.
• Promptness related to project deadlines as well as in-office work hours. Strong process orientation with outstanding problem-solving skills.
• Exceptional written communication and interpersonal skills.
• Ability to recognize opportunities for process improvement and willingness to take on new challenges

Work Experience

• 1-2 years preferred experience as an administrative assistant, preferably in a dynamic, fast-paced environment

Education

• Bachelor’s degree from an accredited institution preferred or commensurate experience

Certificates, licenses and registrations

Other

• Must be able to travel 0-10% of time.
• Must be able to lift 40 lbs.
• Typical office setting.
• Mobility within the office including movement from floor to floor.
• Travel via plane, car, and metro may be required to perform this job.
• Must be able to work more than 40 hours per week when business needs warrant
• Access information using a computer.
• Effectively communicate, both up and down the management chain.
• Effectively cope with stressful situations
• Strong mental acuity
• Regular, dependable attendance and punctuality are essential functions of this job.
• Other essential functions and marginal job functions are subject to modification.

EXECUTIVE ASSISTANT

Fully Remote

Description

Make a difference at OCHIN

OCHIN is a rapidly growing national nonprofit health IT organization with two decades of experience transforming health care delivery to drive health equity. We are hiring for a number of new positions to meet increasing demand. When you choose to join OCHIN, you have the opportunity to continuously grow your skills and do meaningful work to help fulfill our mission.

OCHIN provides leading-edge technology, data analytics, research, and support services to nearly 1,000 community health care sites, reaching nearly 6 million patients nationally. We believe that every inidual, no matter their race, ethnicity, background, or zip code, should have a fair opportunity to achieve their full health potential. Our work addresses differences in health that are systemic, avoidable, and unjust. We partner, learn, innovate, and advocate, in order to close the gap in health for iniduals and communities negatively impacted by racism or other structural inequities.

At OCHIN, we value the unique perspectives and experiences of every inidual and work hard to maintain a culture of belonging.

Founded in Oregon in 2000, OCHIN employs a growing virtual workforce of more than 800 erse professionals, working remotely across 46 states. We offer a generous compensation package and are committed to supporting our employees’ entire well-being by fostering a healthy work-life balance and equitable opportunity for professional advancement. We are curious, collaborative learners who strive to live our values every day: leadership, collaboration, excellence, innovation, inclusion, and stewardship. OCHIN is excited to support our continued national expansion and the increasing demand for our innovative tools and services by welcoming new talent to our growing team.

Position Overview

The Executive Assistant position performs a range of functions to ensure smooth operations as a member of the Administrative Assistant team. In this role, the employee is expected to possess an advanced level of understanding of various department operations as well as an above-average ability to solve problems independently that may occur in the course of performing daily activities. This role is also expected to make decisions independently as needed and communicate those decisions to the Office Manager or Executive Team member as appropriate.

COVID-19 Vaccination Requirement

To keep our colleagues, members, and communities safe, OCHIN requires all employeesincluding remote employees, contractors, interns, and new hiresto be vaccinated with a COVID-19 vaccine, as supported by state and federal public health officials, as a condition of employment. All new hires are required to provide proof of full vaccination or receive approval for a medical or religious exemption before their hire date.

Essential Duties

• Admin Team Support: Master all Administrative assistant tasks as well as offer support and backfill for all associated responsibilities
• Executive Support: Maintain assigned Executive’s Outlook calendar, schedule internal and external meetings, place all travel reservations, respond to correspondence as directed, and update executive dashboard as needed. Retain corporate records as requested or legally required
• Plan, attend meetings with the VP, and take detailed notes during meetings
• Answer and direct phone calls
• Write and distribute emails, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Maintain contact lists
• Submit and reconcile expense reports
• Event Support: Responsible for vendor relationships related to meetings and events such as catering, room rentals, equipment rental, sound system, and video operational effectiveness. Functions as a person responsible for implementation by working with ELT sponsor of the event to ensure needs for conducting a problem-free event are met
• Mentor entry-level Administrative Assistants and provide guidance during complex projects
• Participate in and lead process improvements within the administrative assistant team
• Lead change by modeling behavior and influencing others
• Escalate risks and issues as appropriate
• Lead and model OCHIN’s Values
• Actively pursue continuous learning and professional growth
• Other duties as assigned

• This is not an entry-level position. Please carefully review the qualifications

Requirements

• High school diploma required, Associates degree, or higher a plus
• Minimum of 4 years’ EA work experience in a relevant environment; two must be specific experience in a high-volume reception capacity
• Above-average writing and spelling skills
• Minimum typing speed of 60 wpm net (may be tested) 65- 70 wpm (net) a plus
• Ability to work independently and take ownership and accountability for the tasks they are responsible for
• Above-average communication skills
• Excellent customer service skills
• Highly organized
• Advanced proficiency skills in MS Suites (Word, Excel, PowerPoint, Publisher, and Outlook) experience with pivot tables a plus (may be tested)

Work Location and Travel Requirements

OCHIN is a 100% remote organization. Work-from-home requirements are:

o Ability to work independently and efficiently from a home office environment

o High-Speed Internet Service

o It is a requirement that employees work in a distraction-free workplace

We offer a comprehensive range of benefits. See our website for details: https://ochin.org/employment-openings

Equal Opportunity Statement

OCHIN is proud to be an equal-opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills for the benefit of our staff, our mission, and the communities we serve.

As an Equal Opportunity and Affirmative Action employer, OCHIN, Inc. does not discriminate on the basis of race, ethnicity, sex, gender identity, sexual orientation, religion, marital or civil union status, age, disability status, veteran status, or any other protected characteristics. All aspects of employment are based on merit, performance, and business needs.

#LI-Remote

Administrative Assistant – Part-time/Temporary (Remote/Flexible)

United States

time type

Part time

Insulet started in 2000 with an idea and a mission to enable our customers to enjoy simplicity, freedom and healthier lives through the use of our Omnipod® product platform. In the last two decades we have improved the lives of hundreds of thousands of patients by using innovative technology that is wearable, waterproof, and lifestyle accommodating.

We are looking for highly motivated, performance driven iniduals to be a part of our expanding team. We do this by hiring amazing people guided by shared values who exceed customer expectations. Our continued success depends on it!

Job Title: Administrative Assistant

FLSA Status: Non-Exempt

Insulet started in 2000 with an idea and a mission to enable our customers to enjoy simplicity, freedom and healthier lives through the use of our Omnipod® product platform. In the last two decades we have improved the lives of hundreds of thousands of patients by using innovative technology that is wearable, waterproof, and lifestyle accommodating.

We are looking for highly motivated, performance driven iniduals to be a part of our expanding team. We do this by hiring amazing people guided by shared values who exceed customer expectations. Our continued success depends on it!

Position Overview:

The ideal Administrative Assistant candidate is friendly, personable, experienced, enthusiastic, proactive, confident, and has a strong work ethic.

Responsibilities:

• Maintain calendars, including arranging meetings and appointments.
• Manage meeting details such as room reservations, preparing agendas, securing necessary IT equipment, initializing presentations, catering, and attendee updates.
• Take meeting minutes, follow-up with team on action items.
• Produce presentations for meeting as requested.
• Route correspondence & emails.
• Prepare letters, emails, and presentations.
• Coordinate and initiate conference calls and WebEx meetings.
• Ad-hoc administrative duties as needed

Education and Experience:

Minimum Requirements:

• Minimum of 5 years’ experience supporting the Director level preferred.
• Experience communicating with iniduals at all levels, both externally and internally within the organization is required.

Preferred Skills and Competencies:

• Strong professional presence.
• Dependable, highly organized, and very detail oriented.
• Ability to act independently and use discretionary judgment.
• Knowledgeable in MS Office suite (Outlook, Word, Excel, and PowerPoint).
• Exceptional verbal, written, presentation, and communication skills.
• Ability to handle multiple projects at any given time.
• Team-oriented.

Superior interpersonal skills.

Physical Requirements (if applicable):

None

NOTE: This position is eligible for 100% remote working arrangements (may work from home/virtually 100%; may also work hybrid on-site/virtual as desired). #LI-Remote

Executive Assistant

Location: Remote, USA

The opportunity

Unity Technologies is seeking an Executive Assistant to join our Global Desk team supporting executive leadership groups across business units. As a partner and first-line of communication with our leaders, you will work closely with company executives, fellow assistants, and employees from across the company to ensure a smooth and effective workflow for your Executive partners and their teams.

We are looking for a proficient administrative professional with stellar interpersonal demeanor, and desire to learn, collaborate and tackle problems! You will have the opportunity to collaborate with a centralized team of assistants in a remote setting, and demonstrate consistency in forming lasting partnerships across all levels to help enable the success of Unity’s executive leaders and the teams that they lead.

If you are passionate about problem solving, and want to provide detailed, timely, and empathetic support to a highly dedicated executive group, we want to talk to you!

What you’ll be doing

• Coordinate and lead all aspects of logistics for calendar management, conflicting priorities, event management, expenses and travel
• Plan and facilitate agenda and meeting objectives with little direction
• Strategically lead and prioritize personal and team tasks efficiently
• Collaborate with all levels of the organization, including executives, peers, as well as internal teams and external vendors
• Support and improve administrative processes and objectives aligned to business unit goals

What we’re looking for

• Consistent track record operating in hyper-growth environments, where establishing relationships has been critical to getting things done
• Excellent written and verbal communication including supporting internal team processes and knowledge delivery.
• High integrity and ability to maintain confidentiality of critical information with tact and excellent judgment
• Prior experience with travel, and expense reports that include transactions from multiple countries
• Proficiency in Google applications, MS Office Suite, Slack and learning new tools as needed.

You might also have

• 4+ years of experience in high level strategy, operations with executive administration
• Experience supporting cross functional initiatives, goal alignment, and succeeding in fast paced growing environments
• Diverse and open approach collaborating on team objectives

Title: Executive Assistant

Location: US National

• REMOTE PART-TIME POSITION

WHAT IS INDIEGOGO?

Indiegogo is the place to discover clever, unique, and meaningful ideas and engage with the people behind them. We help Creators and Entrepreneurs accelerate their ideas from concept to success. Our backers can find thousands of technology innovation, creative, and community projects on our platform, many of which before they go mainstream

OUR TEAM:

We’re a remote-first organization with teammates across the nation. We’re a team of inventors, musicians, triathletes, activists, filmmakers and writers, united by our love for the creativity and ingenuity we help enable across our site. We are a team of committed, results-driven industry leaders and pioneers who are passionate about our mission: To empower people to unite around the ideas that matter to them and together bring those ideas to life!

POSITION OVERVIEW:

In this role, you will primarily provide executive support to Indiegogo’s CEO. The position offers unique visibility into the inner workings of Indiegogo and all aspects of our core business across the organization. This position is ideal for a candidate who is interested in working with dynamic leaders, at the forefront of crowdfunding innovation, and thrives in a fast-paced work environment. The right person for this job will have high attention to detail, be a creative problem solver, is an excellent communicator and is someone who understands the importance of their role in the organization.

YOU WILL:

• • Help schedule meetings, calls, interviews, logistics, events, presentations, conferences, etc.
  • Organize inbox, prioritize emails and respond when necessary
  • Manage travel arrangements between Indiegogo locations for meetings, events and conferences
  • Draft, review and send communications on behalf of Company executive(s)
  • Assist CEO (as well as other senior executives) to build out key internal and external presentations
  • Support the executive team with research, document creation and note-taking when preparing for weekly and quarterly meetings
  • Fulfill miscellaneous administrative duties including expense reports and the occasional personal tasks
  • Get involved with Indiegogo team projects that sometimes fall outside of role
  • Bring your unique skill set to the role; there are always opportunities to add value and we would love to see someone make this position their own

YOU HAVE:

• • 4+ years of corporate work experience & 2+ years in an Executive Assistant role (experience in a fast-paced tech environment strongly preferred)
  • Demonstrated ability to multitask and prioritize workload
  • Comfortable and confident when thinking on your feet
  • Independent and decisive when needed, but able to listen well and take direction
  • Ability to balance discretion and transparency with nuanced professionalism
  • Excellent organizational skills, detail-oriented and proactive
  • Strong written and communication skills
  • Aptitude to learn quickly and master new skills, solutions-oriented
  • Ability to juggle meetings and calls in multiple time zones
  • Has good interpersonal skills you should be able to develop professional relationships quickly and easily.
  • Proficiency in Google Mail, Cal, Docs, Sheets, etc
  • Proficiency in MS Office (Powerpoint, Excel, Word)
  • Familiarity with Box and other cloud-based systems/tools

BONUS POINTS:

• • Knowledge and experience with Salesforce
  • Eye for design (especially when creating presentations)
  • Familiarity with crowdfunding and competitive landscape

***REMOTE PART-TIME POSITION***

Indiegogo is a remote-first working culture that offers coverage for office space where ever you reside domestically.

This role is open to remote US residents. We are currently accepting applications from all parts of the US however International applicants are not currently accepted for the HQ team. Please note that all qualified candidates should have US sponsorship or residency to work in the US.

OUTREACH AND MEMBERSHIP SERVICES COORDINATOR

Outreach and Membership Services

San Francisco, California Remote, United States

Earthjustice is the premier nonprofit environmental law organization. We take on the biggest, most precedent-setting cases across the country. We wield the power of law and the strength of partnership to protect people’s health; to preserve magnificent places and wildlife; to advance clean energy; and to combat climate change. We partner with thousands of groups, supporters, iniduals and communities to engage the critical environmental issues of our time and bring about positive change. We are here because the earth needs a good lawyer.

Founded in 1971, Earthjustice has a distinguished track record of achieving significant, lasting environmental protections. We achieve this by hiring people who share a passion for justice and a healthy environment. Our headquarters are in San Francisco with offices in Anchorage, Juneau, Los Angeles, Chicago, Tallahassee, Honolulu, Houston, New Orleans, New York, Philadelphia, Denver, Seattle, Bozeman, Miami and Washington, D.C.

The Outreach and Membership Services (OMS) team is primarily responsible for bringing new donors into Earthjustice and building relationships with current donors and supporter activists through direct mail, a mid-level giving program, and membership services activities. We are a results and values-driven team actively working to develop equitable fundraising practices, expand supporter ersity, and apply the principles of Community-Centric Fundraising.

The Outreach & Membership Services Coordinator reports to the Sr. Director of Outreach and Membership Services and is responsible for the operational functions and systems development of the current 10-person OMS team, supporting its fundraising efforts by increasing efficiency and accountability. An essential team member, the OMS Coordinator facilitates healthy team culture through internal communications, resource development, trainings, and gatherings. The position provides administrative support and project management, coordinates all aspects of onboarding new hires, schedule management, and travel logistics; and will assist with writing and copy-editing assignments, budget tracking and maintenance, membership services, and donor stewardship and cultivation activities requiring interaction with donors and the general public. The OMS coordinator will partner on team-wide projects with the Sr. Director, including annual and/or strategic planning processes and liaising with teams across the department and organization. The ideal candidate is a self-starter able to work both collaboratively and independently, with strong interpersonal skills, diplomacy and discretion, financial acumen, and the ability to adapt and think creatively.

This full-time position can be fully remote within the U.S. and/or on a hybrid schedule, working from home and 2-3 days per week in our San Francisco Headquarters.

Responsibilities

Team Administration and Systems Management (50%)

• Support Sr. Director of OMS’s oversight and execution of comprehensive project tracking of cohort and team quarterly and annual goals.
• Provide stellar administrative support, including processing and tracking team correspondence; attending and taking notes for Development, organizational, and program update meetings; scheduling Sr. Director’s meetings and travel; and managing expense reports for the team.
• Share responsibility for team meeting facilitation, timekeeping, and notetaking.
• Organize and maintain project management and collaboration tools and other resources for OMS to promote team collaboration.
• Contribute to culture building by providing logistical support for welcome lunches, birthdays, and other celebrations. Maintain the team’s calendar to ensure shared awareness of activities, celebrations, and milestones.
• Serve as the OMS point person for general information requests from internal and external sources.
• Partner with members of Development Operations and OMS team to create, implement, and refine departmental processes around data management.
• Seek opportunities and coordinate initiatives to foster and sustain healthy team culture, teambuilding, and implementation of best practices for geographically distributed team staff, in partnership with Sr. Director and cohort supervisors.
• Document policies and procedures for the team as they are developed.
• Perform other duties and special projects as assigned and/or defined as team priorities.

Internal Communication, Onboarding, and Training (25%)

• Partner with Sr. Director of OMS to plan, coordinate, and facilitate in-person and virtual gatherings for the team (annual and project planning meetings, team cultural experiences, retreats, and trainings) and manage post-event evaluation process. Serve as OMS point person for internal event coordination with other departments.
• Coordinate onboarding and ongoing training for new and current OMS staff, in partnership with hiring managers, HR, and IT. Maintain and update documentation and seek continuous improvement.
• Partner with OMS team to design and prepare monthly digest email and distribute to team to maintain consistent information flow and coordination of team projects, deadlines, and resources.
• Create and maintain an Outreach and Membership Services intranet page.

Constituent Services and Donor Stewardship (25%)

• Assist donors in making contributions over the phone, confirming their gift information, updating records, or providing copies of receipts.
• Assist with stewarding public support donors with regular phone calls and emails thanking them for their contributions and sharing updates on our work.
• Maintain timely and accurate donor information in Earthjustice’s donor database.
• Collaborate in the development, execution, and enhancement of donor retention and stewardship activities.
• Help ensure database accuracy of all donor records and assist with producing reports that track metrics in membership services trends, donor behavior, and related ROI metrics.

Continued Learning around Diversity, Equity, and Inclusion (ongoing)

• Proactively pursue and utilize internal and external resources to support a personal and professional development journey that increases awareness and sensitivity to the needs and concerns of iniduals from erse cultures, backgrounds, and orientations.
• Participate in internal committees and working groups to further institutional priorities and build an equitable, justice-centered work environment in which people from all backgrounds and experiences feel connected, included, and empowered.
• Ensure the incorporation of inclusive practices in all duties and responsibilities, on a consistent and ongoing basis, including but not limited to verbal and written interactions with constituents and Earthjustice staff.

Qualifications

• Bachelor’s degree or equivalent experience.
• 5+ years of progressively complex administrative and project coordination experience in nonprofit development or related field preferred
• Written and oral Spanish-language proficiency highly desired.
• Demonstrated experience managing complex logistics and project management preferred.
• Ability to use learned skills and understanding of existing program to initiate and help develop new systems over time.
• Ability to develop, implement and track budgets and credit cards.
• Ability to travel to San Francisco and other locations throughout the country a few times a year, as public health advisories allow.
• Exemplary organizational skills, including ability to handle multiple tasks, meet deadlines, and prioritize assignments.
• Excellent customer service skills, including patience, grace under pressure, and the ability to work with a variety of personalities.
• Superior communication skills, including exceptional telephone skills and demonstrated experience writing effective correspondence, reports, and other print collateral.
• Ability to absorb and synthesize a broad range of information and communicate it in an understandable manner, vocally and in writing.
• Meticulous attention to detail, including excellent attention to data hygiene, and strong proofreading and copy-editing skills.
• Demonstrated experience working with CRMs, donor databases and an ability to further learn database management skills to produce reports and to use advanced functions.
• Solid knowledge of MS Word, Excel, and Outlook required, and comfort with learning, evaluating, and integrating new software highly preferred.
• The ability to work and communicate effectively within a team and independently, and with donors, the general public, and geographically dispersed colleagues.
• Ability to work with supervisors remotely.
• Demonstrated self-awareness, cultural humility and inclusivity, and ability to work with colleagues and stakeholders across erse cultures and backgrounds.
• Background and/or interest in environmental issues preferred.
• Flexibility and sense of humor a must!

We offer a competitive salary and excellent benefits that are comprehensive and competitive. We also offer an extremely congenial work environment and a casual dress code. As a 501(c)(3) organization, Earthjustice is a qualifying employer for purposes of the Public Service Loan Forgiveness (PSLF) Program.

Salary is dependent on experience and location. Salary reflects FY 23 salary ranges.

Salary Range in San Francisco, CA: $74,700 – $83,000

Salary Range for Remote (US) locations varies: $63,500 – $83,000

Earthjustice is driven by a passion for justice, partnership and excellence. Our core values lead us to seek a broad range of perspectives and backgrounds to achieve our mission and to maintain an inclusive environment where all staff are valued and respected. As an equal opportunity employer, we are committed to employment practices that ensure that employees and applicants for employment are given equal opportunities without regard to race, color, national origin, ancestry, sex, age, religion, physical or mental disability, medical condition, veteran status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic information or any other factor that is not related to the position.

For positions located within the City and County of San Francisco: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

For positions located within the City of Los Angeles: We will consider qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.

International Executive Admin Assistant

Work From Home, USA

Full time

R20046246

Job Family Administrative Services

Who We Are

Transamerica has been helping people feel better about the future for more than 100 years. We provide investment, retirement, and life insurance solutions to more than 11 million customers throughout the U.S. But the way we see it, our responsibility goes beyond our clients’ accounts.

We’re in the business of helping people live well and empowering them to create a better tomorrow through the financial and health-related habits they form today. We help people prepare by providing solutions that consider the whole picture.

What We Do

Transamerica is organized by lines of business (Life Insurance, Annuities, Mutual Funds, Retirement Plans, Employee Benefits, and Financial Assets), which are supported by Transamerica Corporate (Corporate Development; Finance; Internal Audit; Legislative, Regulatory & Policy; Office of the CEO; People, Places & Brand; Risk; and Technology).

Job Description Summary

Supports senior management with a wide range of administrative and general support duties of a highly responsible and confidential nature requiring broad knowledge of organizational policies and practices. Under general supervision handles a multiplicity of administrative situations.

Job Description

Responsibilities

• Prepares confidential correspondence, periodical reports, meeting notices, presentation materials and other documents in appropriate formats using word processing, spreadsheets, graphics, and some desktop publishing software.
• Compiles information and prepares special or one-time reports, summaries, or replies to inquires selecting relevant information from a variety of sources.
• Acts as liaison between the Division Head and various senior managers with employees of the Company, clients, and all interested outside parties.
• Screens telephone calls, providing assistance and accurate information for routing non-routine calls.
• Maintains calendars, schedules meetings and makes travel arrangements.
• Determines methods and procedures to be used in resolving complex inquiries and may make on-the-spot priority decisions.
• Generates and maintains confidential files and handles details of a confidential nature.
• Operates with some substantial latitude for independent judgment and discretion.
• May supervise or train other Administrative Assistant personnel.

Qualifications

• High school education or equivalent.
• Minimum of 3-5 years of experience with a high level of administrative experience, discretion and technical skills.

Preferred Qualifications

• Associate’s degree preferred.
• Frequent demand to establish priorities and meet tight deadlines.
• Advanced knowledge of company and organizational structure with respect to the ision and departments.
• Excellent verbal and written communication skills.
• Must possess a high level of analytical skills.

Working Conditions

• Normal office environment

Compensation:

The salary for this position generally ranges between $52,500 – $69,500 This range is an estimate, based on potential employee qualifications, operational needs and other considerations permitted by law. The range may vary above and below the stated amounts, as permitted by Colorado Equal Pay Transparency Rule 4.1.2.

Bonus Eligibility:

This position is also typically eligible for an annual bonus based on the Company Bonus Plan/Inidual Performance and is at Company Discretion at a rate of 6%.

What We Offer

For eligible employees, we offer a comprehensive benefits package designed to support both the personal and financial well-being of our employees.

Compensation Benefits

• Competitive Pay
• Bonus for Eligible Employees

Benefits Package

• Pension Plan
• 401k Match
• Employee Stock Purchase Plan
• Tuition Reimbursement
• Disability Insurance
• Stock Purchase Plan
• Employee Discounts
• Career Training & Development Opportunities

Health and Work/Life Balance Benefits

• Paid Time Off
• Paid Holidays
• Be Well Company holistic wellness program, which includes Wellness Coaching and Reward Dollars
• Parental Leave
• Adoption Assistance
• Employee Assistance Program
• College Coach Program
• Back-Up Care Program
• PTO for Volunteer Hours
• Employee Matching Gifts Program
• Employee Resource Groups
• Inclusion and Diversity Programs
• Employee Recognition Program
• Referral Bonus Programs
• Peer Recognition Program (BRAVO)

Executive Assistant, Operations (Remote)

United States

MN – Minneapolis

WI – Appleton

Full time

REQ-31832

Summary

Senior level administrative assistant responsible for providing advanced secretarial and administrative support to Thrivent Financial executive(s). Responsibilities include handling communications, maintaining executive’s schedule and calendars, and coordinating meetings, conferences, presentations, and travel. Composes correspondence, prepares reports and presentation materials, and provides project support.

Job Duties and Responsibilities

• Organizes and coordinates executive’s schedule by arranging appointments, maintaining calendars and scheduling meetings, conferences, travel, and presentations
• Handles telephone calls, greets visitors, responds to information requests, and composes correspondence (often of a confidential nature)
• Relieves VP/SLT/EMT of routine administrative details, including data compilation and analysis
• Prepares meeting agendas and briefings, maintains meeting notes, and arranges for implementation of action items
• Prepares presentation materials and spreadsheets to produce high quality reports, presentations, and other documents
• Supports and/or administers projects or processes for ision/department
• Provides work direction to other Administrative Assistants in the department
• Maintains and promotes strong business relationships with key stakeholders in support of management objectives.

Required Job Qualifications

• 5 or more years of administrative/secretarial experience
• Two-year degree from business or vocational school desired
• Advanced business computer skills (Microsoft Word, Excel, PowerPoint)
• Ability to write business correspondence clearly and concisely, using correct grammar, vocabulary, punctuation, and spelling
• Ability to handle multiple projects or tasks while effectively prioritizing to meet deadlines and maintain a high quality of work
• Ability to maintain integrity of sensitive/confidential information

Other Critical Factors

• Reports to and supports Thrivent Financial executive(s) (corporate VP and above)

Audit Support Assistant

Job LocationsUS-Remote

ID2022-1290

Category

Audit – Healthcare

Position Type

Regular

Overview

We are looking for a full-time Audit Support Assistant to join our support team. In this role, the Audit Support Assistants are directly responsible for serving as the point of contact for the audit team in facilitating responses to general inquiries and data requests from both internal and external clients.

For the safety of our employees and those considering employment with Cotiviti, we are currently conducting all interviews virtually. In addition, the majority of the Cotiviti team is currently working remotely, and we are onboarding new hires remotely as well. As we monitor the pandemic, these arrangements may change and we will update accordingly.

What will you do?

• • Perform a variety of support and general administrative assignments in support of the audit or auditors, including filing, data entry, and tracking/correspondence while following established standards and work processes.

• • Obtains data files and/or generates reports for audits by identifying appropriate file parameters extracting data from downloaded and/or imported data files as requested by auditor. May be required to review client systems and update Cotiviti systems accordingly.

• • Serves as a point of contact and facilitate responses to general inquiries and data requests from both internal and external customers. As requested or required, communicates directly with the client or providers following established processes and procedures.

• • Provides proofing support on claims submittals to double check totals, verbiage, calculations or general accuracy prior to client submission.

• • Maintains productivity goals and standards set by the department. Insure all department rules and processes are followed. Alerts manager of system issues or other issues impacting productivity.

• • Achieves the expected level of quality set by the department. Verifies completeness and accuracy of work. Alerts manager of issues or concerns impacting quality of work.

What skills should you possess?

• • At least 6 months experience in healthcare related field preferred

• • Bachelors’ Degree in Health Information Management, Health Policy, and/or related field, preferred

• • Strong computer skills Microsoft Office (Word, Excel, Outlook); Access preferred

• • Excellent verbal and written communication skills

• Ability to work well in an inidual and team environment

Executive Assistant

Remote – US

Who we are

Samsara (NYSE: IOT) is the pioneer of the Connected Operations Cloud, which allows businesses that depend on physical operations to harness IoT (Internet of Things) data to develop actionable business insights and improve their operations. Founded in San Francisco in 2015, we now employ more than 1,800 people globally and have over 1.5 million active devices. Samsara also went public in December 2021 and we’re just getting started.

Recent awards we’ve won include:

• #2 in the Financial Times’ Fastest Growing Companies in Americas list 2021
• Named as a Best Place to Work in Built In 2022
• #19 in the Forbes Cloud 100 2021
• IoT Analytics Company of the Year in 2022’s IoT Breakthrough Winners
• Forbes Advisor named us the Best Solution for Large Companies – Fleet management software for 2022!

We’re driving change in industries that are yet to fully embrace digital transformation. Physical operations make up a massive slice of the global economy but haven’t benefited from innovation and actionable information in the way that other sectors have. The potential for scale and impact is huge.

About the role:

Samsara is searching for a highly adaptable, motivated, and execution-oriented Executive Assistant. You will directly support 2-3 executives within the R&D organization, and will be responsible for executing administrative duties and special projects. The ideal candidate is self-directed and autonomous, is capable of managing a varied workload from multiple inputs, and can prioritize the day-to-day against the bigger picture.

Reporting to the Manager of Administrative Operations, you will work alongside a team of fellow EAs, executives, and key departmental stakeholders to provide top-tier administrative support. Organizational and project management skills are paramount to this role – if you have experience supporting R&D, product or Hardware organizations, we want to meet with you!

In this role, you will:

• Manage and optimize multiple executive calendars
• Be a representative of your executive, including meeting coordination, email correspondence, liaising between departments and key stakeholders, and taking meeting minutes
• Assist in creating and managing agendas for departmental staff meetings
• Help organize and plan for internal events (offsites, team-building, etc.)
• Plan and book complex travel itineraries
• Lead special projects under your executive’s direction
• Anticipate and react to executive requests in an expedient manner
• Champion, role model, and embed Samsara’s cultural principles (Focus on Customer Success, Build for the Long Term, Adopt a Growth Mindset, Be Inclusive, Win as a Team) as we scale globally and across new offices

Minimum requirements for the role:

• 2-5 years of experience providing administrative support to senior executives
• Familiarity with Product and R&D teams at a SaaS or hardware company
• Ability to proactively notice inefficiencies and solve problems, with little guidance
• Strong organizational, project management and problem-solving skills
• Ability to organize, multi-task, and prioritize
• Strong communication skills both written and verbal
• Ability to be resourceful and proactive with a strong bias to action
• A strong sense of direction around sensitive scenarios and confidential information
• Familiarity with a startup environment and strong understanding of how business works
• Friendly and professional demeanor and is excited about contributing to our team culture
• Bachelor’s degree or equivalent work experience

At Samsara, we welcome everyone regardless of their background, race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, etc. We depend on the unique approaches of our team members to help us solve complex problems. We are committed to increasing ersity across our team and ensuring that Samsara is a place where people from all backgrounds can make an impact.

Accommodations

Samsara is an inclusive work environment, and we are committed to ensuring equal opportunity in employment for qualified persons with disabilities. Please email [email protected] or click here if you require any reasonable accommodations throughout the recruiting process.

US Only: Please note that Samsara’s COVID-19 vaccination policy requires all team members who will be meeting in person for business or working from one of our offices to be fully vaccinated against COVID-19 or submit regular testing. People who cannot be vaccinated for qualifying medical conditions, sincerely held religious beliefs, and other legally protected categories, may request an accommodation.

Benefits

Our target total compensation market position is in the top 25% of all software and hardware companies. Our full time employees receive an above market-rate salary, an outstanding equity offering, employee-led remote and flexible working, health benefits, personal development, Samsara for Good charity fund, and much, much more. Take a look at our Benefits site to learn more.

Flexible Working

At Samsara, we have adopted a flexible way of working, enabling teams and iniduals to do their best work, regardless of where they’re based. We value in-person collaboration and know a change of scenery and quiet space to work is welcomed from time to time, but also appreciate that the world of work has changed. Our offices remain open for those who prefer to collaborate or work in-office, but we also encourage fully remote applicants. As most roles are not required to be in the office, we are able to hire remotely where Samsara has an established presence. If a role is required to be in a certain location and candidates do not have work authorization for that location, Samsara will conduct an immigration assessment. If the role is not required to be in a specific location, Samsara will move forward with the remote location that works best for the business. All offers of employment are contingent upon an inidual’s ability to secure and maintain the legal right to work at the company.

Executive Assistant

Location: US National – Remote

Our mission is to make payments safer and easier for everyone. We started with a consumer product (privacy.com) that helps people spend more safely using virtual payment cards. Then we launched a simple, modern API to make our payment and card issuing infrastructure available to other startups, fintechs, and brands. Today, that infrastructure is known as Lithic, and it powers billions of dollars in payments for some of the most innovative companies in the world.

Lithic is a remote-first company and has a distributed team with an office in New York. That means that if you want to work remotely, you can! If you want to drop by the office or work fully in-person, you can do that, too! We’ve raised $100M+ from top-tier investors including Index, Bessemer, Stripes, and Tusk Venture Partners, with a recent Series C that will help us scale.

Lithic is hiring an Executive Assistant to support the CEO and CTO on a daily basis. The ideal candidate will have experience supporting C-Suite executives and will be able to help give executives more leverage. As the first Executive Assistant at Lithic, we are looking for someone with experience as an EA in a high intensity environment. We encourage you to apply even if you don’t meet every requirement listed below!

Job responsibilities:

• Assist the CEO and CTO in scheduling meetings, arranging travel, prioritizing engagements, and supporting their time management
• Compose and edit emails, memos, meeting minutes, and other documents on their behalf
• Prioritize and facilitate team meetings
• Help draft internal and external correspondences
• Assist in the planning and execution of events including off sites, special events, happy hours, and celebrations
• Attend meetings of the company’s executive leadership and help organize and prioritize the founders’ responsibilities
• Support the executive team when needed, to ensure that company goals are accomplished and operations run efficiently
• Prepare agendas and documents and follow up on action items from internal and external meetings
• Manage occasional administrative errands and responsibilities as needed
• Flex to complete special projects as requested or pressing needs outside regular office hours when necessary
• Act as a culture carrier for Lithic overall

Qualifications:

• Demonstrated experience as a C-Level Executive Assistant experience in high-growth environments
• Proficiency in G-Suite (gmail, docs, sheets), Slack, with aptitude to learn new software and systems
• Experience scheduling, planning and managing travel logistics for C-level executives
• Ability to co-manage calendars simultaneously for executives, including across multiple time zones
• Strong team player attitude; needs to work well under pressure and be adaptable in the face of changing priorities
• Outstanding organizational, written/verbal communication, and listening skills, plus high attention to detail
• Strong time-management skills, the ability to organize, prioritize and coordinate multiple projects at once
• Ability deal well with ambiguous situations
• High degree of discretion and integrity, especially when dealing with confidential information.
• Start-up experience is a plus

Benefits:

• Health, vision, and dental insurance
• Unlimited PTO
• 401(k) match
• Fully covered membership to One Medical (dependent on location)
• 1-year membership to Talkspace
• Classpass credit

Title: Administrative Assistant

Location: US National – Remote

The Administrative Assistant role at Thirty Madison is pivotal in providing day-to-day business and administrative support to Thirty Madison’s senior leadership team. You will be a great fit for the Administrative Assistant role if you are prone to being ten steps ahead of your executives, meticulously detailed in your work and passionate about ensuring the executives you support have everything they need to focus on driving the business forward. Your positive attitude will be crucial at company events as you interface with other employees, board members and investors. Above all, you embody Thirty Madison’s mission to serve more patients and give people access to the healthcare they need.

Comp | Perks | Benefits

• Competitive salary and career development opportunities
• Health, dental, and vision insurance plans are provided to choose from (employee pays)
• Pre-tax commuter benefits, 401k, and FSA
• Unlimited vacation days and annual $750 wellness stipend (gym membership, equipment, mental health, etc.) and $750 vacation stipend.

What you get to do every day

• Organize and maintain complex calendars; prioritize and coordinate a high-volume and ever-changing schedule and priorities for a set of leadership team members
• Organize, prioritize, and appropriately handle time-sensitive, confidential information.
• Support organization of offsites and team events (selecting and booking event space, coordinating attendees, booking business travel, expense (T&E), and hotel accommodation setting up agenda and registering guests for leaders supported)
• Back-up support for team members while on planned PTO.
• Support with Workplace and Employee Experience projects as needed i.e. Project Management such as relocation of office, large on-site and offsite events, and company-wide culture-building initiatives
• Collaborate with other EAs and AAs to ensure coverage/access to senior and extended leadership teams are managed as one team
• Maximize executive efficiency by building out systems and processes for increased organization and unified workstreams

What you bring to the role

• At least 3+ years of experience as an administrative assistant supporting multiple leaders for a fast-paced and rapidly growing company
• Proficiency with Google suite of products (calendar, docs, sheets, slides)
• Excellent verbal & written communication: Nothing is ever lost in translation and no detail goes unnoticed when you work across the business. Produce polished and error-free work in all settings
• Ability to effectively manage up: Senior leaders both internally and externally trust you to deliver completely
• Supreme time management and multitasking ability: you know how to stay organized when there are 300 things going on at the same time, not only that, you like it!
• Embody and work by our company values: Patient First, Better Everyday, and One Team
• Positive, collaborative, and proactive attitude
• Demonstrated problem-solving ability
• A terrific work ethic

This role will report to our Head of Workplace & Employee Experience.

*Contractors and temps are not eligible for benefits.

Title: Executive Assistant – Marketplace Team

Location: Remote- US

Who we are

Our mission is to become the trusted source of lifelong guidance for the next generation, helping millions of families find paths toward better life outcomes.

Our team has now made it possible for students and families to run their entire post secondary process for free in one place. This starts at an early age by having equitable access to critical advice via a CollegeVine connected school district. They are then able to sharpen their intuitions with machine learning-aided simulations or peer advice, interact with and be recruited by admissions officers from over 1,500 schools in the US, learn from the best experts via free livestreams, or even engage with professional services to aid in realization of their aspirational path. CollegeVine helped over 20 million families in 2021.

Location

This is a remote position. The Executive Assistant to the Marketplace Team is expected to be available during designated working hours, Monday-Friday Eastern Time. These working hours are subject to change.

About the role

We are seeking an Executive Assistant who is a capable and motivated operational expert to handle a wide array of business tasks alongside our co-founder/General Manager (GM) of our Marketplace and the wider Marketplace team. As the Executive Assistant, you will assist the GM in critical, day-to-day operational work as well as tackle some of the team’s strategic initiatives. We’ve scoped this role to enable our GM to work more effectively and with more insight across the entire department and cross-departmentally with the wider organization.

What you’ll do

The Executive Assistant will:

• Maintain and own the General Manager’s calendar, serving as a gatekeeper for incoming meetings and prioritizing how time is spent during the day.
• Effectively draft and disseminate communications to both internal and external stakeholders via various channels including but not limited to email, Slack, etc. (at times on behalf of the GM)
• Plan, prepare materials, and take clear and concise notes for internal and external meetings
• Manage and monitor a dynamic roadmap to ensure the GM and marketplace team are hitting time-specific tasks
• Coordinate and schedule the hiring, onboarding, and training logistics for new marketplace team members in collaboration with People Operations
• Provide support on oftentimes complex or confidential matters with discretion
• Arrange and execute travel plans and itineraries, as needed
• Complete and provide support on any other administrative tasks as requested by the GM to further Marketplace work.

This job requires sitting and/or standing at a computer workstation. Some travel may also be required.

Competencies

• Excellent habits around organization, problem-solving, and follow-up
• Strong writing skills, with consistent attention to detail
• Strong communication skills and comfort in a remote environment
• High level of emotional intelligence and experience working with various personalities
• Naturally exercises absolute discretion both inside and outside the company
• Incisive information gathering and monitoring skills
• Understanding of the power of the executive assistant role and excitement for doing it well
• An optimist with a positive energy that other people draw upon
• Familiarity with a fast-growing startup, sales, product management, and/or recruitment a plus

Required Education and Experience

• 5-7 years of experience in an administrative support role at the executive level (C-Suite experience a plus)
• Bachelor’s Degree in business or a related field is preferred but not required
• Expertise with G Suite (G calendar, Docs, Sheets and Slides), Slack and Zoom

Preferred Education and Experience

• Salesforce experience a plus
• Greenhouse or other ATS experience a plus

FLSA Classification

Exempt, full time

Salary Range

Commensurate with experience. Salary range is $65-75K.

How to get started

If you’re excited by the idea of seeing yourself in this role at CollegeVine, please apply with your CV and a cover letter that best expresses your interest and a list of five adjectives a previous manager would use to describe you.

Why you’ll love working at CollegeVine

• Enjoy actually meaningful work: Spare yourself the dread of having to do mental gymnastics about your company’s mission by working on something that’s high impact and clearly beneficial for society.
• Iterate quickly and see the impact of your decisions and hard work: You’ll find that the teammates who you serve are not only appreciative, and also celebrate your ideas and innovations.
• Be part of a strong consumer brand: We’ve been closing the guidance gap in the United States since 2013 and have one of the most valuable brands in the higher education attainment space. Mention you work at CollegeVine to any college-bound family and see their faces light up.
• Contribute to a mindful remote culture with real flexibility: We claim to do remote right and can’t wait to talk to you about it. If you find a team you love, working on a mission you find meaningful, then why let caring for a loved one, moving cross-country, venturing abroad, or even living on a boat stop you?
• CollegeVine was founded in 2013 in Cambridge, MA and reaches over 20 million families annually who are in the high school-to-college or college-to-career phases. Our roots are in delivering near-peer mentorship at scale, which has since evolved to delivering lifelong guidance with a focus on data and technology. We have raised over $42m in venture funding from dedicated investors such as Morningside Technology Ventures (Xiaomi, TikTok), the founding partner of 5Y Capital, Fidelity, University Ventures, and more. In 2020, after years of being a remote-friendly company, CollegeVine became a fully remote company centered on Eastern Time with a erse cast of team members based predominantly in the United States, but also around the world.

CollegeVine is an equal employment opportunity employer. CollegeVine’s policy is not to discriminate against any applicant or employee based on race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, marital status, disability, military status, genetic information, or any other basis protected by applicable law. CollegeVine also prohibits harassment of applicants or employees based on any of these protected categories. It is also CollegeVine’s policy to comply with all applicable laws respecting consideration of unemployment status in making hiring decisions.

Executive Assistant

• Remote job

Graphite is a boutique digital marketing firm that builds scalable growth engines for consumer technology companies such as Ticketmaster, MasterClass, BetterUp, and Honey. We specialize in search engine optimization (SEO), content strategy, mobile app growth, and conversion optimization. We are a fully distributed team that is dedicated to creating an environment where you do the best work of your career. With headquarters in San Francisco and team members across North America, Latin America, Europe, and Asia, we are ready to welcome our next team member!

We’re looking for an Executive Assistant to join our team. You will be responsible for the execution of personal and professional support for the General Manager and back up for the CEO’s Office. This role will work across multiple departments and is critical to support the effective and efficient operations of a very fast-paced and rapidly changing business environment.

This is a fully remote job opportunity.

What you’ll do

• Work closely with the General Manager to execute professional projects and back up the CEO’s Office, as required.
• Managing, booking, optimizing, and supporting calendar coordination across multiple calendars and time zones.
• Preparing various expense reports and other administrative requirements.
• Assist in supporting the Executive Assistant Team, as needed.
• Assist with planning corporate events and travel.

Job requirements

• Demonstrated ability (and desire!) to lead with the resourcefulness and energy of a start-up employee with a high-degree of administrative skills.
• Be detail-oriented, proactive, motivated and have excellent written and verbal communication skills.
• Proven experience working as an Executive Assistant.
• Proven experience in both large to small scale events and travel planning.
• Thrives in a fast-paced environment, juggling multiple projects and deadlines.
• Fluent in both Spanish and English is a must.

How we’ll help:

Graphite’s mission is to create an environment where you build the best work of your career. In order to facilitate this, we provide:

Process As Needed – We view the process as a way to empower better work, not as a series of dogmatic rules. We develop the best internal processes the same way we develop products – through iteration, measurement, and continuous improvement.

Autonomy – We trust you to be excellent at what you do. We will provide as much support as needed when needed, but no more. You will have autonomy and agency to drive projects forward, and own decisions and outcomes.

Flexible Work Environment – Everyone’s optimal work style is unique. We operate as a distributed team across North & Latin America and Asia. We optimize for productivity and performance, not time spent in an office. Help us build an optimal work environment that fits you as an inidual.

Compensation – We want to work with the best people in the World and compensate accordingly.

Vacation & Time Off – In order to be the best version of yourself, you need time to recharge. We offer flexible PTO. Take time when you need it. Benefits – We will ensure you have quality health care coverage and opportunities to further your education.

Graphite provides equal employment opportunities to all qualified iniduals without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other protected classification.

Executive Assistant (to VPs of Product and Engineering)

Virtual, U.S.

About Zenefits

At TriNet Zenefits, our mission is to level the playing field for the other 99.7% the underserved small and mid-size businesses that fuel our economy. These businesses face challenges disproportionate to their size and resources. That’s why we provide an intuitive, mobile, all-in-one People Operations (“POPs”) platform specifically built for small businesses and their employees.

The Role:

TriNet Zenefits is looking for an experienced, dedicated, and resourceful Executive Assistant to our VP of Product and VP of Engineering. We’re looking for someone who can juggle a wide range of administrative support tasks that include (but are not limited to): heavy scheduling and calendar management, completing expense reports, submitting purchase orders, in addition to special projects such as: coordinating offsites and team meetings, planning team events, managing weekly meeting agendas, and planning department small hands meetings.

This position requires someone with incredible attention to detail as well as flexibility and fluidity in an ever changing and exciting environment. Our company is constantly evolving and growing which will require this person to be extremely organized and ready to take on any task. We pride ourselves on being a group of passionate people who love our product and love celebrating our achievements and milestones together. This is a unique and exciting opportunity to work with some of the most innovative minds in our industry and see our platform change history.

What you’ll do:

• Program manage strategic initiatives and special projects and ensure execution
• Track and help drive completion of key tasks and follow-up with outstanding items
• Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
• Manage complex calendaring and proactively prioritize commitments to help with time management

• Create and submit expense reports

What you’ll bring:

• You have a Bachelor’s degree and 4+ years of experience supporting executive level iniduals
• You are highly organized; able to prioritize multiple tasks
• You have experience designing processes to maximize efficiency

• You are proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); and G-Suite
• You have an extremely proactive personalitynot only do you finish assigned tasks quickly, but you anticipate future needs and proactively solve them
• You have experience closely managing department budgets and submitting/tracking purchase orders
• You have outstanding verbal and written communication

Life at TriNet Zenefits:

As an equal opportunity employer, we’re leveling the playing field for everyone. We are proud to celebrate ersity and champion an inclusive workplace. No matter who you are, where you’re from, who you love, how you think, or what you believe, all are encouraged to apply

Please note that at this time, TriNet requires colleagues reporting to TriNet offices, engaging in in-person activities (including off-sites) or engaging in TriNet sponsored business travel, to be fully vaccinated (as defined by the CDC) against COVID-19 or provide proof of a negative PCR test each week. TriNet will consider requests for reasonable accommodations for documented medical reasons and for sincerely held religious beliefs in accordance with applicable law.

TriNet is providing access to a mobile app for colleagues to submit proof of vaccination or negative test results. Please do not include proof of vaccine status or any indication of a possible request for an accommodation when submitting your application materials. If applicable, TriNet will follow up with you directly to request proof of vaccination and to discuss any potential accommodations.

Title: Executive Assistant

Location: Remote in the United States

Remote in the United States

Mercy For Animals aims to end industrial animal agriculture by constructing a just and sustainable food system. We envision a world where animals are respected, protected, and free.

As a leading farmed animal advocacy organization, we know that achieving this goal requires a erse, inclusive, and collaborative work environment one that welcomes and sparks new perspectives and innovative ideas. If you are passionate about our mission, driven to make a big impact for animals, and eager to be part of a dedicated team, join us!

We currently seek two executive assistants to join our team.

The executive assistant to the managing director, U.S. and Canada, will provide administrative support to the managing director of Mercy For Animals in the United States and Canada and support the region’s operations, projects, and workflows.

The executive assistant/project manager, operations, will support the Mercy For Animals operations department in achieving its goals by providing administrative support, project management, and event planning assistance.

The summary below provides an overview of expected responsibilities and qualifications. Specific job descriptions and responsibilities for each position will be shared during the interview process.

You will do invaluable work:

• Amplify the organization’s impact by working closely with the executive leader to ensure the team’s time and energy are spent on the highest-priority tasks to achieve regional and departmental goals
• Lead assigned projects, including cross-departmental projects
• Proactively manage the executive leader’s calendar by booking and adjusting meetings, protecting deep-work time, and ensuring the executive leader is well prepared for all meetings
• Support scheduling for other members of the executive team as needed
• Coordinate travel arrangements for the regional or departmental team leader, including lodging and transportation
• Collaborate with teams and team leaders across the organization to help identify opportunities for process improvement and provide essential internal feedback and guidance
• Travel domestically as needed to coordinate logistics for in-person and virtual meetings for Mercy For Animals’ board and senior leadership and leadership teams, including venue and meal arrangement and scheduling
• Lead cross-departmental planning for Mercy For Animals sponsorships at animal rights and social justice conferences
• Support regional and departmental efforts to put ersity, equity, inclusion, and justice (DEIJ) at the forefront of all we do, and assist on projects related to the organization’s DEIJ goals
• Initiate, manage, and complete special projects as assigned by the executive team
• In collaboration with the public engagement team, pursue opportunities to expand the executive leader’s public platforms and networks
• Draft letters, presentations, speeches, and other materials for the executive leader
• Provide administrative and accounting support to the executive leader, including completion of expense reports
• Follow all organizational policies and procedures
• Perform any other duties assigned by team leader

Your qualifications will take our team to the next level:

• Three or more years’ work experience in a related field (nonprofit, customer service, or operations experience highly preferred)
• Proactive problem-solving mindset with a knack for anticipating and removing barriers
• Trustworthiness, ability to listen astutely, and good judgment
• Excellent written and spoken communication skills, with the ability to adopt the tone and style of another writer
• High degree of organization and efficiency
• Self-motivation and ability to work well independently, manage multiple projects simultaneously, and meet deadlines
• Ability to work creatively and effectively as a member of a team
• Supportive, service-oriented personality
• Thorough knowledge of or willingness to learn Gmail, Google Calendar, Google Drive, Slack, and Asana
• Fluency in English (Spanish, Portuguese, or Hindi as a first or second language a plus)
• Ability to travel around two to four times per year for conferences, meetings, and retreats
• Commitment to ersity, equity, inclusion, and justice and a passion for putting these concepts into practice
• Commitment to the mission and values of Mercy For Animals

About Your Team Leader

The executive assistant to the managing director, U.S. and Canada, will report to AJ Albrecht. AJ is Mercy For Animals’ managing director for the United States and Canada. She joined Mercy For Animals as the organization’s first government affairs hire in 2019 and grew the U.S. government affairs and public policy team to what it is today. A licensed attorney, AJ has a deep understanding of the law and legislative policy work. More importantly, she is an animal lover, environmentalist, and social justice activist and believes we will not create a just and sustainable food system without an intersectional and inclusive movement.

The executive assistant/project manager, operations, will report to Mamta Valderrama, senior vice president of operations for our global operations team, overseeing finance and technology. Before Mercy For Animals, Mamta spent 10 years in healthcare operations and has led multimillion-dollar income reports. An activist in her free time, she took a break from corporate America to write a book about human trafficking that became an Amazon bestseller. Born and raised in the Jain culture, she grew up with the principle of ahimsa and was eager to join Mercy For Animals. Originally from Los Angeles, Mamta lives in Scottsdale, Arizona, with her husband and daughter.

Compensation and Benefits

Earn an annual salary of $55,000 $62,000, depending on qualifications, and enjoy a commute-free life as a remote team member. In addition to a collaborative and innovative work environment, you will be able to take part in our benefits package, including no- or low-cost health, vision, and dental insurance; generous paid time off and sick leave; and a 401(k) retirement plan, with a dollar-to-dollar employer match of up to 3 percent of your annual salary.

Application Details

We consider traditional and nontraditional qualifications and carefully review each application, resume, and cover letter. Feel encouraged to go outside a traditional cover letter and state how you would add to our culture; what we would gain from having you on our team; and how you align with our organizational vision, mission, and values.

Our Commitment to You

Mercy For Animals is a globally minded organization. We are committed to the principles of equity and justice, and our culture celebrates authenticity enabling every team member to shine. All employment decisions are based solely on inidual qualifications, job needs, and job requirements, and potential team members of every color, orientation, age, gender, origin, veteran status, and ability are encouraged to apply. We strive to include candidates from historically marginalized communities and those from or in communities impacted by environmental, social, and economic injustice.

Come as you are, and help us transform our society and construct a truly compassionate food system.

By submitting your information, you are indicating that you have read ourPrivacy Policy and accept its terms.

Title: Senior Administrative Assistant

Location: United States

MISSION

Perform general administrative assignments for the GTM Senior Executive and GTM Team. Excel at basic administrative duties, including calendar management experience for senior leadership, travel arrangements (including all pre-travel prep and post-travel expense management), and possess excellent organizational, written and verbal communication skills.

RESPONSIBILITIES

• Effectively manage GTM Senior Executive calendar on a priority basis, including coordination of complex and shifting schedules to facilitate meetings.
• Plan logistics and execute GTM and other meetings (on-site and off-site), including advance preparation and distribution of materials.
• Coordinate travel arrangements, logistics and expense reports for the GTM Senior Executive.
• Work closely and effectively with company Senior Executives, keeping them well informed of upcoming commitments, and responsibilities. Brief and prepare them for meetings, as appropriate, coordinating with staff to gather and assemble needed research, reports and presentation materials.
• Effectively manage routine and ad hoc projects as assigned by Senior Executives; gather, assemble and analyze information from a wide variety of sources; prepare reports, presentations, and other documents.
• Prioritize conflicting needs; handling matters expeditiously and proactively; take appropriate initiative and follow through on projects to successful completion, often with deadline pressure.
• Respond to requests for information or calendar time with Senior Executives from clients or employees in a professional, friendly and timely manner, reflective of the Alegeus culture.
• Willingness to travel up to 50% of the time, domestically.

EDUCATION/EXPERIENCE

• Bachelor’s degree in related field.
• 7+ years as an Administrative Assistant to a Senior Executive.
• Experience working with GTM Executive/Teams required.
• Strong organizational skills; able to perform and prioritize multiple tasks seamlessly with excellent attention to context, substance and detail; able to adapt to various competing demands.
• Expert level written and verbal communication skills, including high level competency with Microsoft Office (Outlook, Word, Excel, PowerPoint); capable use of technology, including mobile, laptop, text.
• Highly resourceful team player.
• Self-directed and extremely effective independently.
• Proven ability to handle confidential information with discretion.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment without constant direction or simultaneous feedback.

VALUES (the How)

At Alegeus, equally important to the What (the inidual performance goals that each employee commits to in support of the company’s overall success) is the How (the framework of principles that guide how we work together to drive our business forward). Overall performance success will also consider inidual delivery on our corporate values:

• Care personally. We connect personally to our “why” – are passionate and purposeful
• Put the end-user first. When we put the end user first, we believe the rest falls into place
• Consistently challenges the status quo. We believe the best solutions haven’t been discovered yet
• Practice the art of inspection. We will turn over every stone to gain deeper insight to guide our actions
• Solve the real problem. We will constantly orient on the true issue at hand and accurately and fully address

Executive Assistant

at hims & hers

Remote

Hims & Hers Health, Inc. (better known as Hims & Hers) is a multi-specialty telehealth platform building a virtual front door to the healthcare system. Hims & Hers connects consumers to licensed healthcare professionals, enabling people to access high-quality medical carefrom wherever is most convenientfor numerous conditions related to primary care, mental health, sexual health, skincare, and more. Launched in November 2017, the platform also offers thoughtfully created and curated health and wellness products. With products and services available across all 50 states and Washington, D.C., Hims & Hers’ mission is to make it easier for all Americans to access affordable care and treatment for conditions that impact their daily lives. In January 2021, the company was listed on the NYSE at an initial valuation of $1.6 billion and is traded under the ticker symbol HIMS. To learn more about our brand and offerings, you can visit forhims.com and forhers.com.

We are hiring an Executive Assistant to support the SVP of Human Resources and the VP of Operations. Our ideal candidate will enjoy our innovative, fast-paced, and people-focused organization. This person will embrace the opportunities for growing their skills and abilities in pace with the company. The ideal candidate is someone with strong organizational skills and is effective in a highly dynamic environment, driving efficiency and bringing efficiency to the next level. If this sounds exciting, we’d love to talk to you!

Responsibilities:

• Manages and organizes the complex and demanding calendars by actively responding to meeting requests, coordinating with others (or their Executive Assistants) involved in senior-level meetings to achieve alignment of often packed leadership schedules, and promptly engaging directly with the SVP/VP when questions arise that require their input
• Coordinates logistics for a variety of meetings, including arranging catering, securing conference space, and communicating with attendees
• Coordinates domestic and international travel to ensure smooth execution of air travel, accommodations, and logistics
• Process expense reports and review/approve other expense reports with strong knowledge of travel and expense policies to ensure compliance
• Organizes data, and creates presentations as needed
• Assists with the onboarding of new team members by ensuring they are enabled with the required set-up, supplies, and resources
• Partners with other Executive Assistants to provide additional support or backup when needed
• Represents the SVP/VP at all times with poised and highly professional written and verbal communication, both internally and externally

Requirements:

• 5+ years of experience as an Executive Assistant
• Experience with executive-level calendar management
• Experience with domestic and/or international travel coordination
• Proficiency in Microsoft Office and G-suite products
• Impeccable attention to detail
• Ability to prioritize and handle multiple assignments while maintaining a commitment to deadlines
• Strong organizational and problem-solving skills with a team-oriented philosophy
• Ability to communicate effectively with a variety of groups such as senior management, peers, and outside companies
• High level of integrity and discretion
• Ability to maintain composure and switch tasks efficiently in a rapidly changing environment
• A highly motivated, organized inidual who is able to work effectively with minimal supervision
• Ability to quickly learn organizational structure and the objectives of the team
• Ability to build a strong internal network
• Must demonstrate passion and enthusiasm for customer experience and Amazon’s vision

Hims is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics or any other basis forbidden under federal, state, or local law. Hims considers all qualified applicants in accordance with the San Francisco Fair Chance Ordinance

Executive Assistant for Chief Business Officer

REMOTE

DAPPER LABS EXECUTIVE ADMINISTRATION

FULL-TIME

We’re looking for an impact-driven and focused Executive Assistant to be the lynchpin for our Chief Business Officer in our quest to deliver an industry-leading new technology product in the consumer software space.

The ideal candidate holds themselves to an extraordinarily high standard of performance and wants to be part of a team that has the same best-in-class expectations of themselves. You have experience supporting C-level executives and know how to move fast, prioritize ruthlessly, and love the satisfaction of accomplishing complicated tasks in collaboration with an amazing team.

What we’ll accomplish together:

• • Maintain schedule and coordinate meetings, performing day-to-day administration of the office (i.e. maintain sensitive files, coordinating via slack, setup & agenda meetings, communicating with outside counsel)
  • Screen and prioritize correspondence and contracts for review and/or signature by the CBO
  • Schedule and execute operational controls for the Office of the CBO (i.e. leadership meetings and information sharing, team 1:1’s)
  • Own the day-to-day workflow for the CBO and work with the team to prioritize and gain a holistic understanding of needs
  • Serve as the primary contact and liaison, including a broad range of interactions with various stakeholders, Executive leadership, Board of Directors, outside counsel and all employees
  • Manage special projects for the CBO
  • Schedule and host visitors including planning meetings and creating itineraries, booking and coordinating travel, and planning team events
  • Location is unimportant, but you must be willing to work in Pacific Time

A little about you:

• • You have several years of professional experience working at a fast growth company, providing executive support to C-suite
  • You thrive under pressure from multiple angles and enjoy working with passionate people
  • Previous business administrative experience and demonstrated ability to communicate to all levels within an organization
  • Writing skills sufficient to compose complex and executive level correspondences
  • Experience working in a position in which composition of business correspondences was a major responsibility
  • You are capable of applying your skills yourself, with a team, and across a variety of use cases
  • You are hyper-organized
  • We believe in processes and the power of planning, but you will often have to roll with the punches and prioritize the most impactful tasks on the fly

More about Dapper Labs:

Dapper Labs is the world’s first blockchain entertainment company. We are the creators of industry-leading experiences including CryptoKitties and NBA Top Shot, as well as Dapper Wallet the simplest way to manage your assets and use the blockchain. We are also the original developers behind Flow, a new decentralized blockchain designed from the ground up for scalability and ease of use.

Our mission at Dapper Labs is to make the world a more accessible and enjoyable place through consumer adoption of decentralized technologies.

We have raised over $600M from leading and notable investors including Andreessen Horowitz, Coatue, Union Square Ventures, Venrock, Google Ventures (GV), Samsung, and the founders of Dreamworks, Reddit, Coinbase, Zynga, and AngelList, among others. Dapper Labs’ current studio partners include the NBA and NBPA, the NFL-PA, Ubisoft, Warner Music, Turner, Dr. Seuss, Genies, and the UFC, as well as 100+ others.

Sr Administrative Assistant – People & Culture (Remote)

Full time

Two Folsom, San Francisco, CA, US 94105

About Gap Inc.

Our brands bridge the gaps we see in the world.Old Navy democratizes style to ensure everyone has access to quality fashion at every price point. Athleta unleashes the potential of every woman, regardless of body size, age or ethnicity. BananaRepublic believes in sustainable luxury for all. And Gap  inspires the world to bring iniduality to modern, responsibly made essentials.

This simple idea—that we all deserve to belong, and on our own terms—is core to who we are as a company and how we make decisions.Our team is made up of thousands of people across the globe who take risks, think big, and do good for our customers, communities, and the planet.Ready to learn fast, create with audacity and lead boldly? Join our team.

About The Role

In this role, you will be responsible for overall operations of one or more executives: calendar management, business meetings, email support, coordinate domestic/international travel arrangements, complete expense reports and additional tasks/project required.

What You’ll Do

• Provides administrative support to a department, management group or executive on the Senior Leadership Team and below.
  Calendar management, making appointments, answering phones, making travel arrangements, file maintenance, maintaining and ordering office supplies and equipment, processing mail, copying, scheduling and planning meetings (meeting room, flip charts etc.) and processing expense reports.
  Has substantial understanding of the job, and applies knowledge and skills to complete a wide range of tasks.
• Normally receives little instruction on daily work, general instructions on newly introduced assignments. Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations. Work is generally of a critical or confidential nature.
  Ability to handle multiple tasks/projects, concurrently, with tight deadlines.
• Responsible for managing the scheduling, agenda, and follow-up actions arising from regular team meetings on behalf of the SVP.
• Project manage the quarterly Townhall; assist in the creation of the agenda, content/presentation, and speaker preparation for the quarterly TH meeting
• Proactively manage the P&C milestone calendar; update the teams on critical milestones, identify conflicts, and prioritize deliverables
• Gather weekly/quarterly updates from the team for reporting purposes
• Team engagement: partner with SVP to ensure we continue to drive our culture pillars and find opportunities to create moments that matter.
• Draft communication on behalf of SVP when needed.
• Take on ad-hoc projects to drive People and Culture commitments
• Culture Initiative
• Content creation in partnership with comms
• Quarterly People and Culture updates
• People and Culture roadmap

Who You Are

• Strong verbal and written communication skills. Ability to communicate and build partnerships with all levels of management
• Proficient and advanced computer skills (e.g. Microsoft Office: Word, Excel, PowerPoint, etc.)
• Strong sense of urgency with the ability to handle multiple tasks
• High degree of professionalism and confidentiality
• Experience in customer service and/or a high-pressure, multitask environment

Benefits At Gap Inc.

• Merchandise discount for our brands: 50% off regular-priced merchandise at Old Navy, Gap, Banana Republic and Athleta, and 30% off at Outlet for all employees.
• One of the most competitive Paid Time Off plans in the industry.*
• Employees can take up to five “on the clock” hours each month to volunteer at a charity of their choice.*
• Extensive 401(k) plan with company matching for contributions up to four percent of an employee’s base pay.*
• Employee stock purchase plan.*
• Medical, dental, vision and life insurance.*
• See more of the benefits we offer.

*For eligible employees

Gap Inc. is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status. We have received numerous awards for our long-held commitment to equality and will continue to foster a erse and inclusive environment of belonging. This year, we’ve been named as one of the Best Places to Work by the Humans Rights Campaign for the fourteenth consecutive year and have been included in the 2019 Bloomberg Gender-Equality Index for the second year in a row.

US Candidates – Non NYC

Please note that effective, June 30, 2022, Gap Inc. will no longer require any of its employees to wear face masks or require proof of COVID vaccination, unless required by local or state/provincial mandates or as part of Gap Inc’s quarantine guidelines after being exposed to or testing positive for COVID. Therefore, please disregard any language in any job posting that refers to Gap Inc.’s face mask and proof of vaccination policy as said policy is no longer effective.

US Candidates – NYC

Beginning December 27, 2021 the City of New York requires all employees in the City who work on site to provide proof that they are fully vaccinated against COVID-19, unless an exemption from the vaccine requirement is approved due to an accommodation for a disability, a sincerely held religious belief or other legally protected basis (including status as a victim of domestic violence, stalking or sex offenses).

Senior Executive Assistant

at Hopin

Remote

The Role

Hopin is seeking a senior Executive Assistant to support our CTO and CEO. This role sits at the very heart of our company, giving direction and momentum to all our activities.

You will be at the core of our company’s operations and tasks, holding the reins of our busiest calendars and helping our leaders meet all of their commitments. As the trusted support of our key execs, you are personable but firm, well-organized and focused.

Responsibilities

• You move quickly with the changing environment and are up to speed with Hopin strategy and latest products. You use that knowledge to strategically support your executives and anticipate operational and administrative issues before they arise.
• Understand the business preferences and priorities of your leaders in order to best support their time.
• Perform an extensive array of administrative tasks with great care and absolute attention to detail (manage calendars, book travel, coordinate logistics).
• Manage inquiries, follow through on tasks to successful completion, and recognize operational weaknesses to help sharpen processes.
• Embrace the culture, values, and goals of your leaders when engaging with internal and external stakeholders. Support your leaders in maintaining communication with key people.

About You

• You are located between GMT+1 and GMT-4
• You have years of experience supporting C-Level executives, a background managing digital meeting prep & dynamic calendars, and exceptional attention to detail
• You are tech-savvy and know how to use common digital tools
• In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.
• You possess discretion and sensitivity and can be trusted with the most confidential information.
• Comfortable with high-paced roles and responsibilities, able to work with conflicting priorities and deadlines

The process

• Application
• Recruiter interview. Background and expectations
• Hiring manager interview. Background, scenarios

The Offer

• Fully remote, global team
• Flexible schedules
• Laptop assigned, Mac or Dell (Windows)
• Health Insurance Support
• Parental Leave
• $1000 USD for Home-Office Set up
• $100 USD monthly remote work stipend
• $1500 USD for Learning & Development

Where and How We Hire

Being a remote company enables us to hire the best talent around the world. We can engage with you in any of our jurisdictions listed below, all you need to do is demonstrate the legal right to work and be physically present in that country. Some roles may have specific workforce location requirements which will be noted on the job description.

• Entity: Canada, UK, USA
• Employer of Record: Ireland, Spain, Portugal, Australia
• Full Time Contractor (Self Employed): Argentina, Belgium, Bulgaria, Costa Rica, Denmark, Estonia, Honduras, Hungary, Jamaica, Kenya, Lithuania, Nigeria, Poland, Romania, Sweden, Switzerland, Turkey, U.A.E., Uruguay

At Hopin, we’re committed to cultivating an environment that promotes equality, ersity, and inclusion. We are a global community and we believe our unique qualities must be celebrated as they are critical to our innovation. It’s essential to us that you bring your authentic self to work every single day, no matter your age, ethnicity, religion, citizenship, gender identity, sexual orientation, disability status, neuroersity, or otherwise. Inclusion isn’t just an initiative at Hopin. We strive to embed it not just into our core values but throughout our entire ecosystem.

Executive Assistant – SVP Sales

Remote

Full Time

Executive

About .efficiently

.efficiently simplifies busy and complex ways of working to reduce business costs and improve productivity. We provide easy-to-use yet powerful software tools and staffing solutions for various industries so you can achieve maximum productivity with minimum wasted effort or expense.

Our toolkit includes a disrupting SaaS application built for the design and construction industry. We are also in the business of the power of people in our managed staffing placement service.

Job Description

We are looking for a Virtual Executive Assistant to support the SVP of Sales for .efficiently – a remote company delivering technology and staffing solutions.

As Virtual Executive Assistant to the SVP of Sales, you will work closely with them, serving as their additional pair of eyes, ears, and hands. The dynamic and fast-paced nature of this role requires the ideal candidate to have excellent communication, time management, and administrative skills.

You are a detail-oriented person who is willing to take the initiative and is adaptive by nature. In other words, you are a go-getter and a doer; you connect the dots and always stay one step ahead in all aspects of your work. You love processes and procedures and organizing the impossible.

You are personable and empathetic, and comfortable professionally interacting with high-level executives. You will also interact regularly with .efficiently Team Members that report to the SVP of Sales, ensuring that tasks are completed and appropriate milestones are met.

Roles and responsibilities:

• Work directly with the SVP of Sales to support all aspects of their daily work including administration requirements
• Meeting coordination – action items and project action management
• Follow up with team members on deliverables by key deadlines
• Maintain the SVP of Sales calendar to the nth degree, including scheduling meetings, appointments, and arrangements, while maintaining regular discretion in committing time and evaluating their needs.
• Coordinate work with other .efficiently team members as needed and play a key role in coordinating staff efforts
• Prioritize emails and respond when necessary.
• Draft, review, and send communications on behalf of the SVP of Sales.
• Regularly assist in project management duties, including project planning, prioritization, initiation, and execution, and fostering collaboration with key stakeholders.
• Determine priority of matters of attention for the SVP of Sales; keep them advised of time-sensitive issues and ensure appropriate follow-up.
• Assist the SVP of Sales in developing presentations, reports, spreadsheets, policies, and general communication for internal and external audiences.
• Schedule and prepare for meetings; assist in the preparation and distribution of meeting agendas and materials, as well as attend and take discussion notes and key takeaways.
• Prepare, reconcile, and submit expense reports.
• Handle and maintain sensitive and confidential information while exercising professionalism and discretion.
• Other additional and/or alternative duties as assigned from time to time, including supporting other teams or executives as needed.

Qualifications

• Ability to work with a large group and manage a great deal of information, tasks, and relationships
• Self-starter with excellent time management skills
• Must have outstanding written and oral communication skills and the ability to adapt and work well with all employees
• You should be extremely detail-oriented and well organized with a proven ability to multitask in a fast-paced environment
• 3+ years experience in a similar role
• Outstanding communication skills
• Preferred – experience with Salesforce

Title: Executive Administrative Assistant

Location: United States

Elastic is a free and open search company that powers enterprise search, observability, and security solutions built on one technology stack that can be deployed anywhere. From finding documents to monitoring infrastructure to hunting for threats, Elastic makes data usable in real-time and at scale. Thousands of organizations worldwide, including Barclays, Cisco, eBay, Fairfax, ING, Goldman Sachs, Microsoft, The Mayo Clinic, NASA, The New York Times, Wikipedia, and Verizon, use Elastic to power mission-critical systems. Founded in 2012, Elastic is a distributed company with Elasticians around the globe. Learn more at elastic.co.

As the Executive Administrative Assistant to the Chief Legal Officer at Elastic, you are someone that thinks on your feet and is ready to get going quickly at a dynamic, global, high growth company. Our EAs work independently and collaboratively, managing multiple tasks and priorities with competing priorities and deadlines. You are someone that can screen and prioritize communications from external and internal sources a consummate professional and you know when to ask for help and how to find it.

You are organized, innovative, knowledgeable and forward-thinking when it comes to ensuring smooth operations for the executive you support. The position requires the capacity to work successfully in a team environment while staying connected to business priorities and maintaining a comprehensive awareness of the organization. You are proactive and work with a strong sense of urgency. You take ownership, have bias for action, are customer-service oriented and can meet tight deadlines. Flexibility is key and you can switch gears at a moment’s notice.

What you will do:

• Maintain dynamic calendars; handle travel arrangements domestically and internationally, with a high-standard of accuracy.
• Handle details and projects that may be confidential and time sensitive with minimal guidance.
• Participate in Legal Leadership Team meetings including taking minutes. (Actions/Decisions) from those meetings to keep key decisions on track
• Coordinate/collaborate with the Director of Legal Operations for the smooth running of the Department including confirmation and communication of key meetings, agendas and actions.
• Maintain a high level of integrity and discretion in handling confidential information while working with senior professionals inside and outside the company.
• Manage multiple priorities and shifting demands with accuracy and flexibility while anticipating and resolving issues.
• Coordinate and prepare for executive and company meetings and conference calls, including arrangement of logistics, meeting space, communications and catering
• Produce highly accurate work with excellent discretion, judgment, tact and flexibility
• Prepare and submit accurate expense reports for Senior Leadership Team (SLT) members (CEO and direct report) on an as needed basis.
• Engage in administrative tasks related to execution, distribution and organization of legal documents, including coordination of board and board committee documents and activities, together with the CFO staff, CFO EA, and Legal Corporate staff as needed.

What you will bring:

• A minimum of 7 years senior executive level support required. Bachelor’s degree preferred.
• Experience working in a legal department, and particularly with a General Counsel/Chief Legal Officer preferred.
• Extremely strong project and time management skills; detail-orientation with the ability to multi-task and prioritize workload
• Able to recognize and appropriately handle highly sensitive and confidential material and information
• Excellent follow-up and follow through with ability to stay on top of and anticipate competing and changing priorities.
• Proactive and work independently, show initiative, problem solve and take ownership of all projects and assignments to achieve positive results.
• Able to make independent and effective decisions.
• Excellent listening and interpersonal skills and can communicate with discretion, diplomacy and tact.
• Good sense of humor and strong judgement; high integrity and ability to keep key information confidential.
• Proficiency with MS Word, Excel, PowerPoint, and GSuite required; Concur a plus
• A sense of humor and ability to roll with the punches.
• Enjoys having fun and being part of a team.

#LI-MLS

Additional Information – We Take Care of Our People

As a distributed company, ersity drives our identity. Whether you’re looking to launch a new career or grow an existing one, Elastic is the type of company where you can balance great work with great life. Your age is only a number. It doesn’t matter if you’re just out of college or your children are; we need you for what you can do.

We strive to have parity of benefits across regions and while regulations differ from place to place, we believe taking care of our people is the right thing to do.

• Competitive pay based on the work you do here and not your previous salary
• Health coverage for you and your family in many locations
• Ability to craft your calendar with flexible locations and schedules for many roles
• Generous number of vacation days each year
• Double your charitable giving – We match up to $1500 (or local currency equivalent)
• Up to 40 hours each year to use toward volunteer projects you love
• Embracing parenthood with minimum of 16 weeks of parental leave

Different people approach problems differently. We need that. Elastic is committed to ersity as well as inclusion. We are an equal opportunity employer and committed to the principles of affirmative action. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status or any other basis protected by federal, state or local law, ordinance or regulation. If you require any reasonable accessibility support, please complete our Candidate Accessibility Request Form.

Applicants have rights under Federal Employment Laws, view posters linked below: Family and Medical Leave Act (FMLA) Poster; Equal Employment Opportunity (EEO) Poster; and Employee Polygraph Protection Act (EPPA) Poster.

Please see here for our Privacy Statement.

Executive Assistant / Office Manager

Indianapolis, IN

Ask Yourself

• Are you a passionate and curious go-getter that wants the opportunity to make an impact in a high-growth and fast-paced SaaS company?
• Are you excited about helping nonprofits reach, engage and retain the donors they depend on to achieve their vision for a better world?
• Does your company have a philanthropic mascot (Blossom the Orangutan) that oversees their Industry leading customer retention rate and stellar NPS scores?

If you answered yes to those first few questions then you may be just what we are looking for in our next Executive Assistant / Office Manager!

The Company

Through acquisition, Kindful and Bloomerang have joined forces in supporting tens of thousands of non profit professionals globally. Our stand-out team of 270+ employees believes in the value of life with a mission, and they take great pleasure in helping passionate charities make smart decisions that help them reach out, grow, and thrive through easy-to-use software. Together, we’ve created the highest-rated fundraising/donor CRM platform on the market and we are excited for the opportunity to add people like yourself to our best-in-class culture.

The Role

As the Executive Assistant / Office Manager at Bloomerang, you will serve as an integral part of ensuring the Bloomerang campus maintains full operational efficiency while balancing high-impact initiatives from leadership.

Duties/Responsibilities

• Strategically managing the day-to-day administrative tasks and high-level initiatives within the organization.
• Anticipating and coordinating materials and other needs for conferences, appointments and meetings.
• Preparing meeting agendas, attending meetings, and documenting all necessary items for senior leadership including appropriate meeting follow-ups.
• Event Planning, Executing special projects and managing team-building events, effectively partnering with cross-functional teams and managing deadline pressures while providing proactive updates.
• Supporting multiple executive team members concurrently
• Administering a cross-departmental reporting process to allow leaders to have updates and insights into project and initiative progress, allowing for high level collaboration.
• Managing other administrative projects where needed.

What Does It Take

• You have 5+ years of administrative, executive assistant, and/or operational experience in a collaborative work environment
• You thrive on maximizing efficiencies and excel at prioritizing and executing initiatives
• You are able to communicate professionally and effectively at all levels inside and outside of the organization
• You are self-motivated, highly organized, and able to consistently meet deadlines
• You are people-oriented with a focus on support and service while exhibiting strong leadership skills

Benefits

• Health Insurance: Medical, Vision, Dental, FSA, HSA
• Paid Parental Leave: For time spent with your little one
• 401K with Match: To help you save for the future
• Wellness: You’ll have access to a free subscription to Headspace, a free weekly yoga class taught via Zoom, and a kitchen stocked with snacks and coffee.
• Time Away: PTO, Flex Days, Volunteer Days, 13 Paid Holidays
• Equipment: We ship everything to your front door

Location

This is a full-time, permanent position, either fully remote or based in our Indianapolis HQ. We do not offer Visa sponsorship or relocation assistance at this time.

Registered States

We are currently registered to employ in the following states: Arizona, Arkansas, Connecticut, Delaware, Florida, Georgia, Illinois, Indiana, Iowa, Kentucky, Louisiana, Massachusetts, Minnesota, Michigan, Nebraska, New Jersey, New York, North Carolina, Ohio, Oklahoma, Pennsylvania, South Carolina, Tennessee, Texas, Utah, Virginia, Washington, Wisconsin

Accommodations

Applicants with disabilities may contact [email protected] to request accommodation in completing an employment application.

Posting Statement

Bloomerang is an Equal Opportunity Employer. Iniduals seeking employment at Bloomerang are considered without regard to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation.

Bloomerang does not accept agency resumes or partnerships at this time.

Title: Executive Assistant

Description

Blue Sky Analytics is a climate tech startup building an API-based catalogue of environmental datasets by leveraging satellite data, AI, and the cloud.

We are looking for an Executive Assistant who will be working very closely with the CEO. Come be part of our journey in saving the planet.

Your Role

• Manage daily schedule and prioritise meetings for the CEO desk.
• Prioritise emails and respond when necessary.
• Coordinate travel arrangements.
• Complete a broad variety of tasks assisting with projects, reports and presentations.
• Proactively follow up on emails when copied and determine the most appropriate next step.
• Monitor and chase pending approvals and documents.
• Handle confidential matters and material in a discreet manner.
• Report progress and problems to the CEO.

Requirements

• 1-2 years of experience in similar roles.
• Extremely organized and able to prioritize tasks in a high-paced environment.
• Detailed-oriented, self-driven, energetic and tech-savvy.
• Excellent communication skills (written, verbal, and listening).
• Strong project reporting skills.
• Excellent problem solving, analytical and quantitative skills.
• Trustworthy inidual with strong ethical values and a high degree of integrity.
• People’s person with an entrepreneurial mindset, management skills and possessing leadership qualities.

Benefits

• Work from anywhere: Work by the beach or from the mountains.
• Open source at heart: We are building a community where you can use, contribute and collaborate on.
• Own a slice of the pie: Possibility of becoming an owner by investing in ESOPs.
• Flexible timings: Fit your work around your lifestyle.
• Comprehensive health cover: Health cover for you and your dependents to keep you tension-free.
• Work Machine of choice: Buy a device and own it after completing a year at BSA.
• Quarterly Retreats: Yes, there’s work, but there’s also a huge fun component to working at BSA that helps you unwind- the retreat!
• Yearly vacations: Take time off to rest and get ready for the next big assignment by availing the paid leaves.

Executive Assistant to CEO

REMOTE, USA

CORPORATE

Do you want to change the world? We do, too.

SunPower is changing the way our world is powered every day with a passionate and driven team of more than 3,660 full-time employees in North America and the Philippines. SunPower provides world-class solar solutions to residential customers across the U.S. with a commitment to a superior customer experience. We welcome forward thinkers, freedom chasers and all those demanding better, cleaner energy to join us.

Overview of the Position

The Executive Assistant (EA) will be a seasoned professional, fully competent in running a fast-paced CEO’s office. The EA provides a full range of strategic administrative support for Peter Faricy, the CEO and Chairman of the Board. This role reports directly to the CEO and oversees and directs the work of an Administrative Assistant who manages many of the administrative needs of the Office of the CEO. The CEO joined the company in 2021, bringing in new executive leadership members for the future growth of the company. The role is remote with the option to work in a future West Coast office. Attendance at monthly leadership offsite meetings and quarterly board meetings in support of the CEO is preferred.

General Responsibilities

Communications

• Monitor the CEO’s emails throughout the day to keep abreast of business issues and shifting priorities. Ensure all emails received from customers are routed to the executive team to ensure timely follow-up.
• Maintain constant communication with the CEO via his preferred method of text and email.
• Facilitate communications between the CEO and his executive staff to ensure they are aware of the CEO’s priorities as they happen.
• Work closely with the external communications team to facilitate approvals of social media posts and press releases, scheduling and preparation for media interviews, and other external opportunities.
• Coordinate with the internal corporate communications team to manage the CEO’s all-employee emails; scheduling of and preparation for quarterly All Hands meetings, Senior Leadership Briefings, and Employee Recognition Spotlight Awards.
• Work closely with the CEO’s outside boards and organizations to maximize his efficiency and participation.
• Coordinate the CEO’s participation in financial planning meetings with TotalEnergies.

Calendar, Meeting and Travel Management

• Manage the CEO’s business and personal calendar in alignment with his priorities and ensure all details – including reference and preparation materials – are on his calendar, and ensure the CEO’s privacy is maintained.
• Create and maintain the company corporate calendar in collaboration with internal stakeholders and communicate updates.
• Coordinate the CEO’s travel and provide all preparation materials ahead of the trip, ensuring all details are included on the calendar.
• Collaborate with external communications, marketing, sales, investor relations, and policy teams on CEO’s speaking engagements, media interviews and events, participation in SunPower conferences and summits, legislative meetings, industry conferences, and customer meetings. Assemble key information to provide talking points and briefing materials for the CEO.
• Coordinate all logistics and arrangements for monthly executive leadership team offsites.
• Proactively prepare the agenda and participate in the CEO’s weekly executive staff meetings. Be prepared to share relevant information during the meeting.
• Work closely with Human Resources to onboard and support new Executive Staff members, and coordinate on assigning administrative support for new staff.

Board Meetings

• Work closely with the office of the General Counsel/Corporate Secretary to provide guidance on board meeting planning and logistics, board member onboarding, and board communications to effectively represent the CEO/Chairman’s preferences.
• Create the board meeting attendance matrix for the CEO’s approval.
• Attend the quarterly board and committee meetings and monitor attendees on Zoom; ensure privacy is maintained by logging off during executive sessions.
• Serve as liaison to the board and create a close working relationship through professional, courteous, timely, and respectful communications. Assist the CEO in compiling his board presentation with an error-free and consistent format.
• Assist the CEO to assemble, proof-read and send board update emails, including appropriate attachments.
• Meet weekly with the legal team on board planning and preparation. Provide guidance to the team to ensure the CEO’s requirements are met, and follow up on answers needed from the CEO.

Other

• Provide leadership to the executive assistant team; coordinate daily team meetings to facilitate communications with team cohesion, and share critical business information.
• Direct and oversee the work of an administrative assistant, who is responsible for calendaring support, booking travel, expense reports, purchase requisitions, planning and implementing all logistics for monthly “Leadership Weeks”, and other responsibilities as needed to support the CEO’s office.

Ideal Professional Traits

• Extremely attentive to details, particularly with written communications, and PowerPoint presentations
• Highly responsive and resourceful
• Ability to anticipate needs and use good business judgment in escalating priority issues
• Extremely confidential; experienced in handling highly sensitive information discreetly
• Strong collaboration skills and dedicated to team success
• Accountable, responsible, and able to work independently
• Very flexible, able to pivot quickly as priorities change
• Strong interpersonal skills; serve as an ambassador for the CEO’s office
• Professional demeanor; calm, polite, kind, well-spoken
• Tech-savvy and proficient with Microsoft Office Suite, OneNote, Oracle, Slack, Teams, and Zoom

Education and Experience

• Associate’s Degree required
• Seven + years of solid experience, supporting executives, C-level iniduals, and teams
• Previous experience supporting a CEO is preferred

Don’t meet every single requirement? Studies have shown that women and underrepresented minorities are less likely to apply to jobs unless they meet every single qualification. At SunPower, we are dedicated to building a erse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Equal Employment Opportunity

The Company is an equal employment opportunity employer and makes employment decisions, including but not limited to, hiring, firing, promotion, demotion, training, and/or compensation, on the basis of merit. Employment decisions are based on an inidual’s qualifications as they relate to the job under consideration. The Company’s policy prohibits unlawful discrimination based on sex (which includes pregnancy, childbirth, breastfeeding, or related medical conditions, the actual sex of the inidual, or the gender identity or gender expression), race, color, religion, including religious dress practices and religious grooming practices, sexual orientation, national origin, ancestry, citizenship, marital status, familial status, age, physical disability, mental disability, medical condition, genetic information, protected veteran or military status, or any other consideration made unlawful by federal, state or local laws, ordinances, or regulations. The Company is committed to complying with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in the operations of the Company and prohibits unlawful discrimination by any employee of the Company, including supervisors and co-workers.

Accommodation for Applicants to SunPower Corporation

SunPower Corporation is an Equal Employment Opportunity / Affirmative Action employer and provides reasonable accommodation for qualified iniduals with disabilities and disabled veterans in job application procedures. If you have any difficulty using our online system and you need a reasonable accommodation due to a disability, you may use the following alternative email address to contact us about your interest in employment at SunPower Corporation: [email protected]. Please indicate in the subject that line of your email that you are requesting accommodation. Only candidates being considered for a position who require an accommodation will receive a follow-up response.

Availability of Affirmative Action Plan for Review

SunPower is a federal government contractor. As a part of the Company’s obligations under law, it must develop a written Affirmative Action Program (AAP) for the Disabled, Recently Separated Veterans, Armed Forces Service Medal Veterans, Disabled Veterans and Active Duty Wartime Or Campaign Badge Veterans and for Women and Minorities as specified by law. Non-confidential and non-proprietary aspects of the AAP are available for inspection by applicants and employees, consistent with applicable law, which will be made available during office hours by contacting the EEO Officer.

Executive Assistant to CMO

Remote – USA

Braze (Nasdaq: BRZE) is a leading, comprehensive customer engagement platform that powers interactions between consumers and brands they love. With Braze, global brands like Burger King, Delivery Hero, HBO Max, Mercari, and Venmo can ingest and process customer data in real time, orchestrate and optimize contextually relevant, cross-channel marketing campaigns, and continuously evolve their customer engagement strategies. And we do it at scale last fiscal year our customers used Braze to send approximately 1.5 trillion messages to billions of monthly active users.

But we’re so much more than our platform. Although we’ve recently grown to a team of over 1,300 people, Braze still buzzes with energy, collaboration, and transparency. We value curiosity, iniduality, and tenacityas part of the team, you’ll be encouraged to take your seat at the table and create your own destiny. Our values are inspired by our employees, which means Braze is a place where you can truly be yourself. We’re growing, with a focus on building for the long term under tenured leadership and continuing to evolve for the better.

Need more proof? Braze is proudly certified as a Great Place to Work in the U.S. and the UK. In 2022, Braze ranked #1 on Fortune’s Best Small and Medium Workplace in New York, #5 on Fortune’s Best Workplaces for Millennials in the US, and #11 on Fortune’s Best Medium Sized Workplace for Women in the UK.

You’ll find many of us at headquarters in New York City or around the world in Austin, Berlin, Chicago, London, Paris, San Francisco, Singapore, Tokyo, and Toronto.

WHO YOU ARE:

We are looking for a self-motivated, highly organized and high-energy Executive Assistant, to provide support for the CMO and potentially another leader within the organization. You are great at collaborating cross-functionally to ensure cohesive and efficient communications with the CMO org and know how to manage discretion and confidentiality.

RESPONSIBILITIES:

• Manage CMO’s calendar and schedule to support teams in multiple locations and time zones
• Organize and set up department level events (staff meeting agendas, all-hands meetings, team events)
• Manage new and unexpected asks with strong attention to detail with a focus on efficiency and quality
• Perform potentially confidential and complex administrative duties including preparing documents
• Manage travel coordination and expense reporting
• Help CMO with project management, new hire onboarding tasks

WHO YOU ARE:

• 5+ Experience supporting a high level executive in a fast paced environment
• Experience in collaborating and communicating with senior leadership team
• Strong experience with productivity, project management and travel management apps
• Experience in leading projects, developing scope, managing schedules, and following up with stakeholders appropriately
• Superior organizational skills including excellent written and verbal communication
• Energetic approach to work
• Willing to travel (Less than 5%)

WHAT WE OFFER

From comprehensive benefits to remote availability to flexible time off, we’ve got you covered so you can prioritize work-life harmony.

• Competitive compensation that includes equity
• Retirement and Employee Stock Purchase Plans
• Flexible paid time off
• Comprehensive benefit plans covering medical, dental, vision, life, and disability
• Family services that include fertility benefits and equal paid parental leave
• Global presence, dog-friendly offices, and remote availability
• Professional development supported by formal career pathing, learning platforms, and tuition reimbursement
• Community engagement opportunities throughout the year, including an annual company wide Volunteerism Week
• Employee Resource Groups that provide supportive communities within Braze
• Collaborative, transparent, and fun culture recognized as a Great Place to Work

If you are a California resident subject to the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA) which comes into effect January 1, 2023, click here to understand how Braze processes your personal information and how you can exercise your rights.

If you are located in the EU or UK visit our privacy policy to understand how Braze processes your personal information and how you can exercise your rights.

Executive Assistant to Chief People Officer

Austin, Texas, United StatesPeople & Talent Full time

Remote

Description

ABOUT US:

Built around our mission, we started Athletic Greens more than a decade ago as a way to bring comprehensive and convenient daily nutrition to just about everybody. Originators of the Essentialist Nutrition movement, our philosophy is to focus on a very small number of products based on what the latest science indicates is essential to human health.

AG1 is made from the highest quality ingredients, in accordance with the strictest standards and obsessively improved based on the latest science. 75 vitamins, minerals, and whole-food sourced nutrients in one convenient daily serving. Optimized for athletes, life-letes, and everyone in between. Vegan, Paleo, and Keto-friendly. One scoop or travel packet, 8 ounces of water. Every day. That’s it.

Our mission is to empower people to take ownership of their health.

THE ROLE:

We are looking for an experienced, highly organized and collaborative Executive Assistant to support the Chief People Officer (CPO), in our rapidly-expanding remote organization. The key charter for this role will be to support the CPO and wider People team from an administrative and thought partner perspective, in all facets of the People function. The Executive Assistant will provide daily administrative support including project planning, presentation creation, flow chart mapping, process/guideline development, calendar maintenance, and will support other projects as necessary to provide strong business results and achieve shared organizational goals.

This position requires demonstrated poise, tact and diplomacy while working with multiple, complex tasks across geographies, time zones, and cultures. The ideal candidate will have exceptional communication, organizational, and collaborative skills. We’re looking for someone who can successfully navigate through a high-volume of critical (and often, shifting) needs, while not skipping a beat.

WHAT YOU’LL DO:

• High level of calendar management, prepare presentations, complete international and domestic travel arrangements, prepare meeting arrangements for events, document preparation and minimal personal accommodations.
• Maintains an extremely high level of confidentiality pertaining to all company executives.
• Leads with the highest integrity and confidence with all policies and practices.
• Maintains the overall function of the CPO’s office by serving as the gatekeeper for all Executive needs.
• Creates, maintains, and updates reports to support the executive’s decision-making process.
• Prepares presentations and other documents for the CPO, and wider People team.
• Anticipates, prepares, revises, and sends correspondence on behalf of the CPO and People team.
• Serves as the SME for the function, identifying and solving issues that arise in the absence of the CPO.
• Point person for Calendar, managing conflicts and providing the CPO clear direction around core dates for all events.
• Creates all travel arrangements, including flights and lodging.
• Is the culture champion for the People team and keeps the department effectively sharing information, collaborating, and maintaining a high level of engagement.
• Participates in the broader EA network and represents the People team in a positive way by contributing to a team environment and collaborating with fellow EAs.
• Organizes team meetings, events, and birthday/anniversary celebrations. Assists with planning special company and functional events, which involve extensive coordination.
• Support in special projects as needed for the People team, and/or wider organization.

WHAT WE’RE LOOKING FOR:

• 5+ years in an executive assistant role, and/or work experience in human resources, preferably within a D2C focused organization.
• Bachelor’s degree preferred. SHRM certification is a plus.
• Passionate to learn the People function inside-out and be part of building out the People function at AG.
• Demonstrated business professionalism, respect for confidentiality, and appropriate handling of sensitive information.
• The ability to thrive in a fast-paced environment with a consistent “can-do” attitude.
• Demonstrated aptitude to prioritize tasks based on comparative importance and urgency.
• Strong critical thinking skills. You can identify opportunities, anticipate challenges and gaps, and contingency plan accordingly.
• Solution-oriented, loves taking on challenges, and can work successfully against shifting priorities and can manage ambiguity well.
• Strong attention to detail and a proven ability in managing time and tasks associated with a fast-paced organization.
• Strong interpersonal, written communication, and organizational skills.
• Demonstrated experience and ability in forming relationships with and working with multiple stakeholders, both internal and external, in a remote-first or remote-only environment that is multiple geography and multiple time zones.
• Ability to work independently and take ownership for outcomes while prioritizing and juggling multiple projects.
• Strong adaptability, flexibility and resourcefulness.
• Prior experience with PowerPoint, Excel, Google docs, Google Drive, Airtable, and project management tools such as Asana.
• A full life outside of work with personal passions and hobbies!

WHAT’S IN IT FOR YOU?

• A 100% remote working environment, which has ben implemented from day one.
• An immensely strong company culture that is enforced through the hiring process ensures values alignment and a highly collaborative team.
• 90% premium coverage for top medical, dental and vision plans.
• Employer paid short-term disability and life insurance.
• A mission-driven approach to each and everything that we do, with an overall goal to significantly improve our customer’s health and wellness.
• Paid maternity and paternity leave to allow you to spend time with your new family.
• A monthly fitness class credit to support you on your health and fitness journey.
• Annual company-wide retreats and quarterly department-wide meet-ups (COVID permitting).
• A 401k plan with company-matching because life is an opportunity and we care about your future.
• Paid holidays and an unlimited vacation policy to ensure you have a healthy work-life balance.
• The opportunity to work with passionate, high-growth, business-minded colleagues.
• A brand new company laptop and a generous home-office budget so you can work your best.
• Access to Athletic Greens product and swag items.

Athletic Greens is an Equal Opportunity Employer. We are committed to inspiring fulfilling lives, starting with a focus on health and we believe this starts in the workplace. We do this by providing employees with a safe and welcoming work environment free of discrimination and harassment. We strive to create a erse & inclusive environment where all team members can thrive, feel a sense of belonging, and make a difference in the world together. We do not discriminate based on age, race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, veteran status, disability, or any other status protected by law. We are an equal opportunity employer.

Title: Documents Specialist

Location: Remote

Why Clipboard Health Exists:

We exist to lift as many people up the socioeconomic ladder as possible. We dramatically improve lives, by letting healthcare professionals turn extra time and ambition into career growth and financial opportunity. We achieve this with our app-based marketplace that connects healthcare facilities and healthcare professionals, allowing healthcare professionals to book on-demand shifts and healthcare facilities to access on-demand talent. Our mission is to enable healthcare professionals to work when and where they want, and to enable healthcare facilities to meet their talent needs.

About Clipboard Health:

Clipboard Health is a post-Series C, extremely fast-growing tech startup with classic two-sided network effects, revolutionizing the market for healthcare talent. We are a erse and inclusive company with a global, remote team. We have been named one of YC’s Top Companies for two years running, and have grown 25x across all key metrics in the last 18 months. There has never been a more exciting time to join our growing team and help us serve even more healthcare professionals and healthcare facilities, who can then better serve patients. To learn more about the culture at Clipboard Health, take a look at our culture hub here.

About the role:

Document Specialists are responsible for timely and accurate document validation and credentialing for healthcare professionals joining the Clipboard Health platform. This role ensures that all necessary documents are uploaded to the healthcare professional’s profile and sends follow-through, if needed, to move the needle faster and to provide an excellent experience to healthcare professionals in the sign-up process.

Responsibilities:

• Validating core documents accurately when sent in from the healthcare professional and entering expiration dates into the Clipboard Health platform
• Using website verification systems to validate the information and collect background check results
• Knowledgeable of state requirements to be sure healthcare professionals have the correct and complete credentials necessary to start picking up shifts
• Reaching out to healthcare professionals to collect any extra documents that are needed outside of our “core requirements” and following up to be sure that it is collected and updated in a timely manner
• Handling escalations and endorsed tickets from Support regarding healthcare professional profiles and documents
• Reaching out to healthcare professionals to follow up for expired documents until submitted so they remain on active status
• Collaborating with other departments (Sales, Product, Terms team etc.) to ensure that we are aligned and up to date with the organizational updates concerning document validation
• Responsible for other side-tasks when there is a low volume of document submissions

Qualifications:

• Knowledge of U.S. healthcare documents is a plus
• Zendesk experience is a plus
• At least 1 year of Quality Assurance experience is a plus
• At least 1 year of Office and Administration (virtual assistant) experience is a plus

Important Skills:

• Ability to work independently
• Detail oriented
• Dependable on completing tasks on time
• Excellent written and verbal communication skills
• Sense of urgency

Benefits:

• The opportunity to work for a fast-growing business in a meaningful industry
• Competitive compensation package
• Work from home
• Unlimited PTO upon approval

Executive Coordinator

US Remote

Full time

What will you be doing:

The Executive Coordinator will provide nearly invisible support to one or more members of Premier’s executive team, acting with little supervision, anticipating needs while managing the daytoday workflow and prioritizing various projects, which includes scheduling, travel management, contact management, preparing materials for meetings, and participating in a wide range of special projects. The Executive Coordinator will perform, coordinate and oversee administrative duties while providing an extensive level of support. This will enable the Executive Member to work more efficiently and effectively towards reaching the organization’s growth goals.

The Executive Coordinator will have proven organization and time management skills to complete a high volume of varied responsibilities in a fast-paced setting with excellent attention to detail. Have superb communication skills and produce well thought out, professional correspondence free of grammatical and spelling errors.

Be an excellent relationship builder; able to demonstrate a high level of tact, discretion, and diplomacy with all internal and external stakeholders. Must also demonstrate ability to maintain confidential/sensitive information.

What we’re looking for:

Required Qualifications

Work Experience:

Years of Applicable Experience – 4 or more years

Skills & Experience:

Administrative Support, Customer Service, Decision Making

Education:

High School Diploma or GED

In order to comply with applicable legal obligations, Premier requires employees to provide proof of full vaccination against COVID-19. We will consider requests for disability or religious accommodations during the recruiting process as needed. Premier will also observe state laws related to vaccination, as applicable.

Preferred Qualifications

Relevant Experience to include:

• 8+ years of solid track record of Senior Executive Support of VPs and SVPs in a fast paced and complex environment.
• Proven experience in MS Office Suite – Word, Excel with a special emphasis on PowerPoint slide design and presentations.
• Demonstrated experience in liaising with internal work groups and clients for booking high volume appointments, scheduling, traveling and logistical support.
• Proven Multitasker with time and project management skills to handle multiple conflicting managerial priorities and business needs
• Prior office, event, registration and offsite management experience strongly preferred.

100% Remote/Work from Home role.

Education:

Associates or technical degree or equivalent work experience

Premier’s compensation philosophy is to ensure that compensation is reasonable, equitable, and competitive in order to attract and retain talented and highly skilled employees. Premier’s internal salary range for this role is $51,000 – $95,000. Final salary is dependent upon several market factors including, but not limited to, departmental budgets, internal equity, education, unique skills/experience, and geographic location. Premier utilizes a wide-range salary structure to allow base salary flexibility within our ranges.

Employees also receive access to the following benefits:

· Health, dental, vision, life and disability insurance

· 401k retirement program

· Paid time off

· Participation in Premier’s employee incentive plans

· Tuition reimbursement and professional development opportunities

Premier at a glance:

• Ranked #1 on Charlotte’s Healthiest Employers list for 2019, 2020 and 2022, and 49th Healthiest Employer in America (2022)
• Named one of the World’s Most Ethical Companies® by Ethisphere® Institute for the 13th year in a row
• The only company to be recognized by KLAS twice for Overall Healthcare Management Consulting

Employees receive:

• Perks and discounts
• Access to on-site and online exercise classes
• Paid time off to volunteer in their communities

Premier is looking for smart, agile iniduals like you to help us transform the healthcare industry. Here you will find critical thinkers who have the freedom to make an impact. Colleagues who share your thirst to learn more and do things better. Teammates committed to improving the health of a nation. See why incredible challenges require incredible people.

Qualified applicants will receive consideration for employment without regard to unlawful discrimination because of their age, race, color, religion, national origin, ancestry, citizenship status, gender, sexual orientation, gender identity, gender expression, marital status, familial status, pregnancy status, genetic information, status as a victim of domestic violence, covered military or protected veteran status, disability, or any other applicable federal, state or local protected class, trait or status or that of persons with whom an applicant associates. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. In addition, as a federal contractor, Premier complies with government regulations, including affirmative action responsibilities, where they apply.

Administrative Assistant

Location: United States – Remote – Full-Time

Here’s what we know for sure: companies work well when they’ve got the right people. That’s what inspired us to build a SaaS platform that makes recruiting, onboarding, developing and retaining people simply. From humble beginnings in Melbourne, we quickly grew and now we’re proud to have homes in Sydney, New York, London, Singapore, Manila and Dublin and a platform that is used by 5.3 million customer employee users in over 190 countries. (But that’s enough about us.)

Your Profile

Supporting our North American team based remotely in the US, utilize your organization skills to provide a professional and personable service across the business as our Administrative Assistant. You will be responsible for ensuring robust processes are in place to deliver general office administration in an accurate and efficient manner and provide scalable solutions and process improvements with that bit of Zing. You will play a key role in onboarding/offboarding employees, providing sales support, administration duties, and travel booking.

The role

• Receive documents from new starters and follow up if not received by their first day of employment
• Order welcome gifts for new starters
• Organize returned equipment from previous employees and ship new laptops to new employees
• Order office equipment (monitor, headsets, etc) to new starters
• Complete prospect and new client vendor forms, Complete new customer vendor registration forms
• RFP compiling/printing support
• Investigate registration requirements for any new clients in a State not currently registered, complete and submit registration forms and follow up with agents accordingly
• Request insurance certificates for clients and prospects
• Reporting compliance for Client contracts
• General Office Administration – answering phones and general office queries
• Point of contact for North America team as well as for other regions with general queries (eg: follow up with phone service providers, organize shipments for various items to the team)
• ADP Administration for the North America team
• Submit payments by credit card for various marketing events
• Organise flight and hotel bookings
• Executive Support

And of course, the perks

There’s something for everyone across our benefits – an extra day of leave to do something awesome (no really – it’s called Awesome Day), paid parental leave for primary and secondary carers, flexible working, a wellbeing allowance, an employee assistance program and volunteer leave.

Our global presence also means those with a little wanderlust have the opportunity to take their career to new places. Pardon the pun.

Executive Assistant

at Guild Education

United States

For other positions, some roles may be based outside of our Denver office (as stated in the Job Title). Roles based outside of our Denver office can sit in any of the following 27 states: AZ, CA, CO, CT, DC, FL, GA, ID, IL, KS, MA, MD, MI, MN, NC, NJ, NY, OH, OR, PA, SC, TN, TX, UT, VA, WA, and WI. Please only apply if you are able to live and work full-time in one of the states listed above. State locations and specifics are subject to change as our hiring requirements shift.

At Guild, we uphold our Core Values in everything we do. Our team emphasizes our Core Values in the following ways:

• Nurture A Learner’s Mindset – using a combination of feedback and reflection to gain productive insight into personal strengths and development areas
• Build Shared Success – building partnerships and working collaboratively with others to meet shared objectives
• Be an Owner – holding self and others accountable to meet commitments
• Create Belonging – recognizing the value that different perspectives and cultures bring to our company

Guild is hiring an Executive Assistant to support members of the senior executive team. This inidual will collaborate with Guild’s leadership team and interact with internal team members and external partners. You will have a wide range of organizational and administrative responsibilities including coordinating schedules with internal and external counterparts, and arranging travel. You’ll also coordinate select internal meetings and events. You’ll be a critical member of the team, making sure the executive team has the opportunity to focus on the highest impact work while navigating through their meetings and priorities with ease.

As an Executive Assistant, you will:

• Manage multiple executive’s calendar, drafting emails, coordinating meetings and video/conference calls, answering phone calls, and solving other administrative issues when they arise
• Manage relationships via email and phone with external partners at Guild, such as our clients, university partners, and their admin staff
• Take on internal communication & planning responsibilities, such as supporting weekly team meetings and managing team events
• Organize and preparing content for offsite meetings, conferences, and seminars in addition to planning hotel and travel arrangements
• Collaborate cross-functionally with teams like Enrollment, University Partnerships, Academic Product, Financial Services, and Finance to support the Guild team and its leaders

You are a strong fit for this role if you have:

• You have experience in a startup or similar fast-paced environment where there is frequent change and a need to demonstrate and act with a sense of urgency
• You have 3+ years of experience in similar or related roles supporting multiple high-level leaders
• You have exceptional organizational skills, flexibility, multitasking abilities, and a high level of attention to detail in a fast-paced environment
• You can work quickly and are exceptionally adept at prioritizing and scheduling.
• You have excellent written and verbal communication skills and ability to interact with clients
• You are proficient to excellent with Gsuite usage
• Something else? Wonderful, we’re curious to learn more about you!

We feel passionately about equal pay for equal work, and transparency in compensation is one vehicle to achieve that. Total compensation for this role is market competitive, including a base salary range of $70,000 – $85,000, as well as company stock options.

Guild is increasing economic mobility for working adults by partnering with the largest employers in the country to offer education as a benefit to their employees via our marketplace of nonprofit universities and education institutions. Guild’s proprietary technology platform facilitates the administration of this innovative benefit and our team of coaches helps each employee navigate the path back to school, providing inidualized support from day one through program completion.

Guild is a female-led, Certified B Corporation – and with a valuation of $4.4 billion is one of the highest-valued, privately held education companies in the world, and the only one led by a woman. Guild’s investors include Ken Chenault, General Catalyst Partners, chairman and former CEO of American Express, Emerson, and Iconiq.

Guild Education is an equal opportunity employer. We celebrate ersity and are committed to creating an inclusive environment for all employees. If you have a disability or special need that requires accommodation, please let your recruiter know. We currently offer the following benefits:

• Access to low-cost, high-quality health care options through Cigna and Kaiser (due to coverage limitations, Kaiser is currently only available in CA & CO)
• Access to a 401k to help save for the future
• Open vacation policy for employees to rest and recharge
• 8 days of fully-paid sick leave, to take the time to heal and or recover
• Family-friendly benefits, including 12 weeks of parental leave for non-birthing parents and 18-20 weeks for birthing parents; 4-week ramp-up period for when employees return from a leave of 6 weeks or more; as well as employer-paid short-term and long-term disability, employer-sponsored life insurance, fertility and caregiving benefits.
• Well-rounded wellness benefits including free and low cost mental health resources and financial wellbeing support services
• Education benefits and tuition assistance to help your future development and growth

Guild requires COVID-19 vaccines for all employees and guests attending Guild events or entering Guild offices. As of February 1, 2022, we will be expanding our in-person vaccination requirement to include booster shots. We will be using both Clear’s Digital Vaccine Card and state-sponsored vaccine passports to verify proof of vaccine. Accommodations or exceptions can be requested for medical or religious reasons.

Medicare-Executive Admin Assistant

United States Other Full-Time 28931

What We Can OfferYOU!

We offer competitive salariesandbenefits, work-life balance,flexible work arrangements, opportunities for growth and development, and a great place to workacross our enterprise!

What Will You Be Doing:

• Provide general administrative support to the VP of Government Markets and their staff
• Coordinate conferences and meetings, maintain calendars and prepare materials such as presentations, spreadsheets, reports and agendas
• Receive, screen and handle telephone calls, incoming mail/email, publications and other correspondence, much of which is confidential or sensitive in nature
• Compose and proofread correspondence and produce high quality materials such as presentations, spreadsheets and reports
• Process monthly time and expense reporting
• Create and maintain computer and paper-based filing and organization systems
• Maintain knowledge of organization policies, procedures and resources
• Complete or participate on special projects as needed
• Interact effectively with iniduals at all levels within and outside of the Company in a professional and confidential manner

WhatYou MustHave:

• Required Work Experience
  3+ years related work experience or equivalent combination of transferable experience and education.
• Required Management Experience
  No supervisory/management experience required
• Required Education
  High school diploma or GED
• Experience working with Microsoft Office products: (indicate Word, Excel or PowerPoint)

What We Prefer:

• Basic Project Management Experience/Skills
• Experience in Company Communications/Correspondence
• Experience with Annual Budgets, Excel, Powerpoint, Expense Reports

General Physical Demands

Sedentary work: Exerting up to 10 pounds of force occasionally to move objects. Jobs are sedentary if traversing activities are required only occasionally.

We are an Equal Opportunity/Protected Veteran/Disabled Employer committed to creating a erse, inclusive and equitable culture for our employees and communities.

Title: Technical Executive Administrative Assistant (Remote)

Location: US-Remote Employee Location

C: 8.02

US-Remote Employee Location

Full-time

GovCIO is a team of transformers–people who are passionate about transforming government I.T. We believe in making a difference by developing digital strategies and delivering the technology-related innovation that improves governmental operations each day.

But we can’t do it alone. We welcome and nurture an inclusive and ersified work culture. Because different backgrounds, experiences, abilities, and perspectives make us better decision-makers, problem solvers, and creators. We’re changing the face of I.T. – from our erse staff to the end-products we develop. And we’re excited to expand our team. Are you ready to be a transformer?

Responsibilities

• Provide direct administrative support to Veterans Administration (VA) IT Product Line (PL) Manager
• Proactively manage PL Manager’s calendars and set up all required meetings
• Facilitate PL Manager’s meetings as directed, capture meeting minutes, and distribute/archive appropriately
• Prepare and facilitate weekly, monthly, and as needed high-quality executive-level briefings that can be presented to and easily understood by top VA leadership and congressional staff
• Maintain an archive of previous executive-level briefings that can be quickly repurposed for similar executive briefings on short notice
• Take the lead in formulating and refining PL Manager’s communications to PL clients/stakeholders, upward to VA leadership, and downward to PL team members
• Format information for internal and external communication – memos, emails, presentations, reports
• Organize and maintain an electronic archiving system to facilitate organizational and administrative support of the PL Manager’s strategic planning and communications needs
• Maintain an excellent understanding of health IT technology, systems, and specifically VA Telehealth IT systems to be applied in all aspects of PL Manager communications, meetings and meeting minutes, PL strategic planning initiatives, and PL client and stakeholder needs
• Work directly with PL Manager to develop and refine the PL Manager’s briefings, presentations, communications, and meeting facilitation for all levels of recipients up and down the VA IT organization and to clients/stakeholders

Qualifications

Requirements and skills

• 5 years’ experience as an Executive Assistant, Personal Assistant or similar role
• 5 years’ minimum experience working on VA projects
• Excellent MS Office tools knowledge and experience creating and formatting Word, PowerPoint and Excel documents
• Excellent knowledge of PDF document generation
• Outstanding organizational and time management skills
• Excellent knowledge of Microsoft Teams
• Excellent verbal and written communications skills, including correct and professional document formatting, spelling, grammar and logical presentation of content, ideas and conclusions
• Must be self-starter and proactive, detail-oriented planner
• BA/BS diploma or 8 years’ equivalent work experience

COVID/Equal Opportunity Employer

COVID Policy: New employees will be required to adhere to the Company’s and its clients’ COVID-19 safety procedures. In the event that the COVID-19 vaccination mandate for Federal Contractors is enforced, you must become fully vaccinated or request and be approved for an exemption. Employees working onsite at a client location must comply with our client’s COVID-19 requirements.

GovCIO is a team of professionals who want to make a difference. And that can only happen with a erse, happy, and cared-for team. So, we prioritize your well-being, equity for all and look for ways to make work a better place for each of us every day.

We are an Equal Opportunity Employer. All qualified applicants receive consideration for employment without regard to race, ethnicity, religious affiliation, gender, gender identity or expression, sexual orientation, national origin, or disability status. EOE AA M/ F/Vet/Disabled

Senior Executive Assistant

US – California – Thousand Oaks

US – Rhode Island – Providence

US – Kentucky – Louisville/Jefferson County

US – Nevada – Las Vegas

US – California – Los Angeles

Full time

Job Description

HOW MIGHT YOU DEFY IMAGINATION?

You’ve earned your degree. How will you use that achievement to reach your goals? Do more with the knowledge you’ve worked hard to acquire and the passion you already have. At Amgen, our shared missionto serve patients drives all that we do. It is key to our becoming one of the world’s leading biotechnology companies, reaching over 10 million patients worldwide. Become the professional you are meant to be in this meaningful role.

Senior Executive Assistant

Live

What you will do

Let’s do this. Let’s change the world. In this vital role you will be responsible for providing senior level administrative support and partnership to the Vice President of External Supply.

The External Supply organization is a dynamic and erse organization spread across the globe requiring agility and responsiveness to a variety of cultures and geographical needs. We operate as one team!

Administrative work assignments will involve interactions with a wide range of leadership across Amgen and with high level, international executives both internal and external to Amgen. The Senior Executive Assistant will coordinate other administrative support for the External Supply organization to drive a collaborative teamwork environment and cross site engagement.

Remote working is possible across the entire US as long as the candidate can work on a primarily west coast schedule

Responsibilities include:

• Orchestrating executive’s calendar with a focus on efficient time utilization and time conflict management, ensuring the VP is appropriately represented at all forums
• Leading and/or handling initiatives and programs from the VP office as needed
• When needed, will serve as a backup to the Senior Executive Associate for the Senior Vice President of Manufacturing
• Maintaining distribution lists and may be called upon to support External Supply wide communications
• Answer questions/furnish information to keep the executive’s time free of minor detail work, including screening and advising incoming meeting invitations, calls, and correspondence
• Plan and coordinate work to ensure the executive has appropriate time to perform their duties and to be present on time and prepared for their commitments
• Prepare the VP with pre-read and briefing documents in advance of daily meetings
• Coordinate arrangements for and complete key tasks to successfully run a variety of global business meetings using the latest virtual and digital technologies
• Conserve the VP’s time by acting as a delegate within some of Amgen’s systems and processes as allowed by delegation requirements, as well as initiating calls and teleconferences
• Maintain a keen awareness of and sensitivity to global time zones, as the team is comprised of many international staff members
• Schedule, coordinate, and track events related to the VP External Supply office
• Coordinate domestic and international travel arrangements amidst dynamic business requirements
• Preparation and processing of expense reports
• Setting up of interviews, as needed
• Proficiency in all current Amgen technologies and platforms
• Prioritize in an agile, evolving environment
• Maintain a steadfast level of confidentiality and integrity with all information that flows through the role

Win

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The organized professional we seek is a collaborative partner with these qualifications.

Basic Qualifications:

• High school diploma / GED and 6 years of Executive Administrative experience OR
• Associate’s Degree and 4 years of Executive Administrative experience

Preferred Qualifications

• Associate’s or Bachelor’s degree
• 10 years of administrative experience, with 5+ of those years supporting a senior executive level leader
• Amgen experience
• Solid knowledge of computer software (Workday, Concur, PowerPoint, Word, etc.)
• Excellent communication skills (verbal and written), and excellent phone etiquette
• Good judgment, creativity, flexibility and initiative in resolving issues; strong abilities in prioritizing, handling multiple tasks, tracking and reporting the status of assignments and activities, and resolving problems with limited oversight; demonstrated ability to mentor peers
• Proactive thinking and anticipation of business needs and requirements
• Demonstrated ability to manage a multitude of tasks, and comprehend the subject matter of each task
• Demonstrated ability to effectively establish and maintain professional relationships, partner with colleagues, and achieve required business outcomes
• Ability to work in a fast-paced environment
• Ability to prioritize projects of greater importance
• Excellent time management and project management skills
• Excellent Team player

Thrive

Some of the vast rewards of working here

As we work to develop treatments that take care of others, we also work to care for our teammates’ professional and personal growth and well-being.

• Full support and career-development resources to expand your skills, enhance your expertise, and maximize your potential along your career journey
• A erse and inclusive community of belonging, where teammates are empowered to bring ideas to the table and act
• Generous Total Rewards Plan comprising health, finance and wealth, work/life balance, and career benefits with compensation and benefits rated above 4 stars (out of 5) on Glassdoor

Executive Assistant, Outercore

About Protocol Labs

Protocol Labs drives breakthroughs in computing to push humanity forward. Protocol Labs is a product-development lab, but behind the protocols and tools we build, behind the research and implementations, are passionate people, teammates, and community members. Most teams in the Protocol Labs Network are fully distributed and work remotely around the world. Engineers, researchers, and operators work in the open to improve the internet — humanity’s most important technology — as we explore new advances at the intersection of many exciting fields (crypto, networks, distributed systems) and cultures (startups, research, open-source, distributed work).

Protocol Labs drives breakthroughs in computing to push humanity forward. Protocol Labs is a product development lab, but behind the protocols and tools we build, behind the research and implementations, are passionate people, teammates and community members. Today, we are focused on how we store, locate, and move information.

Most teams in the Protocol Labs Network are fully distributed and work remotely around the world. Engineers, researchers, and operators work in the open to improve the internet — humanity’s most important technology — as we explore new advances at the intersection of many exciting fields (crypto, networks, distributed systems) and cultures (startups, research, open source, distributed work).

About Outercore

Outercore is the ision of Protocol Labs that leads technical, business, and community programs to build the future of p2p distributed networks and empower our many communities – from decentralized web developers, to browsers, to blockchain projects, to data storage hosts. Everything Outercore does is open source. We’re comfortable sharing unfinished work and trying out new things. The goal is to come up with solutions the entire ecosystem can benefit from.

About this Role

We are seeking a dynamic and highly-organized Executive Assistant to support our leadership team’s day-to-day administrative and operational needs, while also contributing to selected strategic projects. If you’re an exceptional communicator with a knack for both people and systems, and are keen to learn and grow, we’d love to speak with you!

Responsibilities:

• Manage calendars and emails meticulously and thoughtfully.
• Oversee all travel (high volume) and expense reports.
• Establish new—and improve existing—administrative systems and processes.
• Contribute to leadership meetings by assisting with the production of materials and pre-reads, taking notes, and tracking action items.
• Coordinate the preparation for and execution of regular team-wide & public meetings.
• Make recommendations for your executives with regard to their time management, prioritization, and organization.
• Support and celebrate teammates by shipping swag and gifts, celebrating employee birthdays and national holidays, and promoting wellness. Help people feel energized to be here!
• Assist with ad hoc projects, events, and travel arrangements as needed.

What we’re looking for

• You are incredibly organized, with superb attention to detail and a strong ability to execute.
• You are adept at handling sensitive information and situations with care and confidence.
• You communicate, perform, and react well under pressure or ambiguity.
• You enjoy optimizing processes to make them more efficient, and you’re an expert in many modern open collaboration tools such as Google Apps, Notion, Zoom, Discord, Slack, Github, Discourse, and more.
• You are able to anticipate and respond to the needs of others before they arise.
• You have at least 2 years of experience in administration or operations in a fast-growing or large company.

Bonus points

• Experience in a high-growth technology startup
• Interest in open source software, decentralized web, or web3 technologies
• Experience with global, multi-cultural teams or communities

What’s it like to work at Protocol Labs?

Protocol Labs’ mission is to improve humanity’s most important technology, the Internet. We build protocols, systems, and tools to improve how it works. Today, we are focused on how we store, locate, and move information. Our projects include IPFS, Filecoin, libp2p, and more.

As a distributed team, we hire anywhere in the world, and at various levels of experience (entry, senior, staff). We look for people with unique perspectives and erse backgrounds.

We have a great benefits package, including parental leave, contributions to your retirement, competitive pay, and unlimited time off. For U.S.-based employees, we also provide platinum-level health, dental, and vision coverage for you and your family.

If you’re passionate about the future of computing and a more democratized internet, we want to talk to you.

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Title: Senior Administrative Assistant

Location: United States – Remote

Open to 100% Remote or near our office locations

Job Summary

The Senior Administrative Assistant will provide direct, confidential support and project assistance to a leader, group of leaders, or large department(s). This role is privy to the most sensitive and confidential aspects of the business line, is the liaison and a primary conduit of confidential and routine communication between the leader(s) and internal and external audiences. This role manages schedule, travel, expenses, oversees all logistical needs for on- and off-site meetings. May assist with coordinating personal and business schedules as required.

Responsibilities

• Initiating and compiling requests to support meetings, tasks, departments, etc.
• Coordinating and costing for large-scale events (i.e. sales meeting, department meetings, etc.)
• Running standard reports in various systems
• May support specific processes or programs at the department level
• Requires knowledge and understanding of how the operations of the department impacts related functional groups
• Offers tactical guidance or recommendation to internal and external customers to resolve issues within established guidelines
• Provides coordination and support of moderately complex assignments within a department or groups related to budget
• May coordinate travel, expense reporting and/or calendaring with oversight/approval of the leader they support.
• Other duties as assigned

What You’ll Need

Education:

• High School Diploma or equivalent combination of education and experience in a related field.

Skills

• Business acumen; expert customer service; skill at multi-tasking; high degree of confidentiality and professionalism; ability to prioritize; background in managing single or multiple budgets; basic to advanced analytical skills

Communication

• Diplomacy and leadership courage required to regularly liaise with internal leadership and external audiences

Experience

• 4+ years of experience

Travel Requirements

• 10% travel

Working Conditions & Physical Requirements

• Reliable internet access for any period of time working remotely, not in a Workiva office.
• #LI-REMOTE

How You’ll Be Rewarded

• Base Pay Range in Colorado: $34.00 – $44.00/hour
• Discretionary bonus typically paid annually
• Restricted Stock Units granted at time of hire
• 401 (k) match

The base pay range represents the low and high end of the hiring range for this job. Actual pay will vary and may be above or below the range based on various factors including but not limited to relevant skills, experience, and capabilities.

At Workiva, you’ll enjoy:

• Fantastic Benefits: With coverage starting day one, choose from competitive health, dental, and vision plans on the largest physician networks available.
• Casual Dress: Workiva has a casual work environment, most people wear jeans to the office.
• Involvement: Ability to participate in Business Employee Resource Groups (Black, Hispanic, Asian, Women, Rainbow (LGBTQIA+), Veterans, Disabilities), Volunteering, Company wide celebrations, and more
• Work-life Balance: We have competitive PTO, VTO and Parental Leave. We encourage employees to spend time enjoying life outside of work.

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Executive Assistant

Remote – United States

The Executive Assistant will provide support to the Executive in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external relationships; as a liaison to the board of directors and executive team; organizes and coordinates outreach and external relations efforts; and oversees special projects.

The right person must be resourceful and enjoy working within a small, entrepreneurial environment that is mission-led, results-driven, and community-oriented. The ideal inidual will have the ability to exercise sound judgment in various situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Essential Job Functions:

• Manage an extremely active calendar of appointments and meetings that facilitate the Executive’s ability to effectively lead while being sure to allow for daily breaks and reflection time
• Collect and prepare information for meetings with staff and outside partners, keeping the Executive well informed of upcoming commitments and responsibilities
• Acts both as a “gatekeeper” and a “gateway”, creating win-win situations for direct access to the Executive’s time.
• Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day to day engagements
• Organize and coordinate full travel arrangements for business travel– including lodging, commercial flights, charter air, ground transportation, tours, dining reservations, special activities
• Design and produce complex documents, reports, and presentations
• Maintain contact lists and serve as the primary point of contact for internal and external partners on all matters pertaining to the Executive, including those of a highly confidential or critical nature
• Partner cross-functionally with leadership and partners in other departments on key initiatives
• Understand business priorities to proactively anticipate needs and drive efficiencies

Qualification

• Bachelor’s degree in Business Management, or a related field from a four-year college or university with at least 3-5 years of executive administrative experience.
• Superb written and verbal communication skills and the ability to organize and coordinate multiple projects at once.

• Proficiency in MS Office and other office productivity tools, with aptitude to learn new software systems.
• Flexible team player willing to do what it takes to get job done.; adaptable to high pressure and enjoys a challenge.
• Ability to keep company confidences.
• Autonomous, must be a self-starter.
• Experience with Concur, PowerPoint, Excel, Outlook

Diversity, Equity and Inclusion at Zeta

We are committed to building erse teams with different identities, backgrounds and perspectives.

We believe in providing a forum to connect at Zeta, to learn and celebrate differences. Our mission is to ensure we have an environment that enables a deep level of trust and belonging, so everyone feels invited to bring their whole selves to work, and to increase both ersity at Zeta as well as in the technology industry.

Zeta considers applicants for employment without regard to, and does not discriminate on the basis of an inidual‘s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Zeta discriminate on the basis of sexual orientation or gender identity or expression.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

About Zeta Global

Zeta Global is a data-powered marketing technology company with a heritage of innovation and industry leadership. Founded in 2007 by entrepreneur David A. Steinberg and John Sculley, former CEO of Apple Inc and Pepsi-Cola, the Company combines the industry’s 3rd largest proprietary data set (2.4B+ identities) with Artificial Intelligence to unlock consumer intent, personalize experiences and help our clients drive business growth. Our technology runs on the Zeta Marketing Platform, which powers ‘end to end’ marketing programs for some of the world’s leading brands. With expertise encompassing all digital marketing channels – Email, Display, Social, Search and Mobile – Zeta orchestrates acquisition and engagement programs that deliver results that are scalable, repeatable and sustainable.

Zeta Global Recognized in Enterprise Marketing Software and Cross-Channel Campaign Management Reports by Independent Research Firm

Location:  US Locations Only; 100% Remote; Part-Time

Why you?

You are an experienced professional with a positive outlook and a passion for helping others succeed. You are looking for a long-term career opportunity with a company that is committed to work-life balance, and that promotes a culture of respect, kindness and transparency. You are an excellent communicator, you take great pride in the quality of your work, you are a stickler for details, you are tech savvy, you excel at multitasking—and you do it all with a smile!

Why us?

As a premium executive assistant company we set the standard for remote professionals. We are proudly certified as a Great Place to Work, and our accolades include being named by Fortune Magazine as one of the “50 Best Small Workplaces”, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the “Best Entrepreneurial Companies in America.” Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.

We believe that it is possible to have a rewarding career that doesn’t conflict with your personal responsibilities and life choices. Our erse team of business support specialists includes parents, military spouses, caregivers, and those with unique life situations where working remotely, part time and on a flexible schedule is not just a ‘nice to have’. As a woman owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a erse, equitable, and inclusive workplace for all. And of course, as a remote-first company since our inception in 2012, we are long-time established experts at leading and succeeding in a remote work environment!

For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning—visit our jobs page at https://boldly.com/jobs/

About the position

This is a rewarding long-term career opportunity to work alongside established Fortune 500 companies, senior-level executives, and successful business owners of small and medium size businesses as they make a greater impact in the world. As an executive assistant, you will have the opportunity to choose the companies that you support based on company values and your preferences, and to create long-term partnerships with the executives that you support as you develop new skill sets and get exposure to a variety of industries. You will join our team as a part-time employee with the opportunity to become full-time in due course, based on performance.

As an executive assistant you’ll apply your professional skills in a wide range of tasks including:

• Maintaining appointment schedules and calendar.
• Planning and scheduling meetings, conferences, and travel.
• Making travel arrangements including flight and hotel bookings.
• Maximizing the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf.
• Email management.
• Creating PowerPoint presentations.
• Managing expenses.
• Conducting research on various topics.
• Providing customer/supplier support.
• Other executive admin responsibilities as needed.

Your Skills and Experience:

• A minimum of 7 years, direct hands-on experience in a role related to executive assistance and administration.
• Ability to multitask and prioritize work as needed.
• Excellent time management skills.
• Knowledge of online tools and software such as Google Workplace, Outlook and Zoom.
• Ability to learn new tools quickly.
• Excellent interpersonal communication.
• Strong writing skills.
• Highly organized.
• A team player who is proactive, flexible, results-oriented and comfortable in a rapidly changing environment.
• Ability to work independently and under the pressure of deadlines.

Benefits you’ll love:

• W2 employment status
• Starting pay at $23 an hour (£18 in the UK) with regular pay raises throughout your tenure
• 401k with employer match
• Paid time off including vacation/sick leave
• Paid holidays
• Paid parental leave
• Technology stipend
• Ongoing mentoring and support from your Boldly Team Leader to support you succeed with clients

And while the position starts at part time hours, in due course there are also opportunities to work full time hours. Employees on full time hours receive 100% coverage for medical, dental, vision, and life insurance.

Show me the Perks, Perks, Perks!

• Flexible work hours
• Work part-time or full-time hours
• 100% remote (work from home)
• Steady work with the same clients for years!
• Choose the clients who you want to work with
• Join a team of like minded professionals
• Paid onboarding
• In house technical support
• Opportunities for collaboration with other members of the Boldly team
• Camaraderie and all around support with our Team Slack
• Learning and development opportunities in different industries
• A positive and thriving company culture that understands work/life balance
• Paid wellness events
• An opportunity to grow with a leader in the remote work space
• Company newsletters, team shares, quizzes, prizes, charity events, and celebrations
• Fun company swag!

Remote work is thriving and the future is bright! Don’t miss out on joining us!

Boldly is currently hiring in the UK and in ALL of the 48 states within the contiguous United States!!

(Excluding Washington D.C., Alaska, and Hawaii.)

Location: US Locations Only