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Administrative Associate

Clerical

Requisition ID: 1328

STATUS: Full-time

LOCATION: Remote; Preference for Eastern Time Zone

TRAVEL: 10% (i.e., Team Meetings, Annual Staff Gathering, Annual Partner Conference)

ABOUT THE POSITION

The Administrative Associate, Executive Office position is a new role supporting leaders across the Executive Office, including our Creative team and the Strategy and Planning team. You will support the organization and project management needs of our leaders to allow them to focus their time on strategy and people development.

RESPONSIBILITIES

To be successful in this role, you must:

• Manage a broad set of administrative duties including but not limited to:
  • Composing and preparing correspondence
  • Copy editing materials
  • Developing, compiling, and archiving documents
  • Managing calendars of appointments and travel arrangements
  • Submitting and tracking expenses and monitoring expense reports to support meeting fiscal deadlines
  • Track contract, vendor, and software subscription deadlines and manage team permissions to access.
  • Monitoring department inboxes and escalating issues
  • Support cost comparison analysis for software and event planning needs
• Provide support on a variety of project types including but not limited to:
  • Creating and maintaining systems for organizing projects, tasks, and files
  • Creating slides for presentations
  • Developing agendas and other materials for meetings; taking notes and tracking follow-ups; ensuring project progress is up to date in task management systems
  • Provide administrative support to team leads during the budget review process
  • Submitting invoices and ensuring timely payment to partners
  • Entering data into our customer relationship management (CRM) tool and other databases
  • Evaluating and updating team software such as Canvas, Mailchimp, and Grammarly
  • Provide pre-event and event logistical support for remote and in-person team meetings and retreats such as coordination of venue and accommodations, internal logistics communications, and event trouble-shooting
• Assist with special projects as assigned

REQUIREMENTS

To qualify for this role, you must embody the following:

• A deep belief in the genius in every child and an expanded definition of student success that includes but is beyond academic achievement.
• A demonstrated commitment to a culture of belonging and equity across gender, race, class, orientation, and disability.
• An effective assistant with at least five years of supporting mid-level or executive leaders in the nonprofit or business sectors.
  • Ability to manage up and manage laterally to busy leaders and collaborators.
• An experienced communicator with strong written and verbal communication skills.
  • Excellent copy editing skills and attention to detail.
  • An eye for visual clarity and brand alignment in documents and presentations.
• A facility for learning new software, optimizing existing systems, and leveraging the latest technology to support automated, efficient, and effective work.
  • Strong experience with Google Suite (Gmail, Docs, Sheets, Slides, and Drive) and Video Conference software such as Zoom is preferred.
  • Some experience with CRM tools such as Salesforce and email marketing software such as Mailchimp or Active Campaign is preferred.
  • Some experience using task management systems such as Asana, Trello, or Monday.com.
• A strong project manager and systems thinker with organizational skills and an aptitude for managing simultaneous projects in a deadline-driven work environment.
  • Familiarity with best practices for project management and software such as Asana is preferred.
• An upbeat teammate who is a driven self-starter, with a positive attitude and excellent work ethic.
  • Exceptional interpersonal and collaboration skills are a requirement for this role.
• An independent professional with the ability to operate with sensitive information, practice sound judgment, and work independently with minimal supervision.

ABOUT THE TEAM

The Executive Office is a set of teams that support the communication of our values, strategy, and impact. It includes our communications, development, marketing, multimedia, research, and strategy and planning teams and houses our CEO and Chief of Staff. You will report to the Senior Director of Creative and support the Senior Director of Strategy and Planning.

ABOUT THE ORGANIZATION

We are a national nonprofit partnering with K-12 educators to transform public schools and districts into hubs of opportunity for all students to achieve excellent, equitable outcomes. We have a vision of a reimagined definition of student achievement and equity that embraces the genius in every child. We offer research-proven products and practices, including our acclaimed EL Education K-8 Language Arts Curriculum, Core Practices, and aligned professional learning. We were founded in 1991 and serve 400,000 students and 27,000 teachers in 1,000 schools across 150 cities in 32 states. You can learn more about our work and impact at eleducation.org.

COMPENSATION

We offer a competitive salary commensurate with experience and our commitment to equity. We also offer a wide variety of benefits, including paid-time-off, 403b match, maternity/paternity leave, medical/dental/vision insurance, etc.

ANTI-DISCRIMINATION POLICY AND COMMITMENT TO DIVERSITY

We seek iniduals of all backgrounds and identities to apply for this position. We are committed to maximizing the ersity of our organization and want to engage all those who can contribute to this effort. We provide equal employment opportunities for all applicants and employees and prohibit discrimination with respect to the hiring or promotion of iniduals, conditions of employment, disciplinary and discharge practices, or any other aspect of employment on the basis of sex, race, color, national origin or citizenship status, age, religion, sexual orientation, marital status, pregnancy and parental status, HIV status, gender identity and expression, status with regard to public assistance, status as a veteran, or physical or mental disability or any other factor which cannot lawfully be used as a basis for an employment decision. EOE

VEVRAA Federal Contractor

Executive Assistant – Remote

Location: US National

Full-Time

Together, we can beat cancer.

At Varian, a Siemens Healthineers Company, we bring together the world’s best talent to realize our vision of a world without fear of cancer. Together, we work passionately to develop and deliver easy-to-use, efficient oncology solutions.

We are part of an incredible community of scientists, clinicians, developers, researchers, professionals, and skilled specialists pushing the boundaries of what’s possible, to improve people’s lives around the world. We embrace a culture of inclusivity in which the power and potential of every inidual can be unleashed. We spark ideas that lead to positive impact and continued success.

If you want to be part of this important mission, we want to hear from you.

We are looking for an Executive Assistant/Program Manager to join our medical affairs team. The inidual in this role should have a flair for getting things done and delivering excellent administrative support while applying common sense and executing tasks with minimal direction. The person in this role will be responsible for the following.

• Act as a ‘gatekeeper’ usually falls to the executive assistant.
• He or she controls which phone calls and reports go through to the executive, as well as what meetings are scheduled.
• Prioritize the leaders’ and team’s needs as top priority.
• Organize and maintain complex calendars using a high level of tact and integrity.
• Manage execs daily schedule and prioritize meetings. Follow up on request items. Work collaboratively with other team leaders to prioritize and prepare for meetings.
• Project manage logistics for team meetings, off-sites, and events including customer facing educational activities.
• Make complex travel arrangements expeditiously and accurately.
• Prepare and track expense reports.
• Anticipate travel approximately once per quarter to facilitate off-site meetings/events.

Experience:

• Experience in handling a wide range of administrative-related tasks, organizing large meetings across time zones and arranging travel.
• The ideal candidate for this position must be proactive with excellent problem solving and judgment skills and must be able to handle details of a highly confidential and critical nature.
• Must know how to schedule meetings across multiple time zones.
• Complete all tasks needed to successfully schedule and execute a meeting from start to finish, from selecting a date and inviting the appropriate attendees to clarifying the agenda and sending follow-ups, to-dos, key dates.
• Resolve time sensitive issues with a high degree of precision and exhibit strong organizational skills.
• Attention to detail and the ability to anticipate the needs of the leader’s team are a must.
• Must be able to understand business needs, apply judgment to triaging issues as they come in and work with the executive to bring attention to high priority items.
• Understand the executives needs/preferences and schedule accordingly.
• Anticipate needs and take initiative to solve problems independently.
• Demonstrated ability to work with a sense of urgency and under pressure, as needed to handle multiple tasks and prioritize effectively.
• High level of integrity required for handling sensitive and confidential information.
• Excellent communication skills (both written and oral).A “can-do” attitude that focuses on getting the job done.
• 5+ years relevant work experience supporting at the SVP or VP level in a complex and dynamic environment preferred.
• High school education required; BA preferred.
• Proven competency using MS Office applications; Outlook, Word, Excel, and PowerPoint.

The base pay range for this position is

• Min $64,200 – Max $112,400

The pay wage range shown is based on the job posting’s primary location. Actual compensation packages are based on a wide array of factors, including but not limited to skill set, experience, certifications, and location.

Title: Executive Personal Assistant

Location: US National – Remote

Hi there!

We are Semrush, a global IT company developing our own product a platform for digital marketers. And this is our Executive Personal Assistant role for those who, through their work, are willing to support our core value people.

Tasks in the role

• Provide full administrative support to the CMO.
• Manage and implement various personal and professional assignments, projects, and engagements.
• Help with managing calendars, organization of meetings across geographies – in person and virtually.
• Book and maintain complex travel schedules, both domestic & international.
• Docflow and archiving personal and business documentation including passports, visas, and related paperwork.
• Handle all personal support, activities, and needs of the CMO and his family, including but not limited to traveling, paying bills, tracking expenses, organizing all aspects of work, and personal filing.
• All other duties as assigned.

Who we are looking for

• Bachelor’s degree.
• 2+ years of administration/personal assistant experience to senior management or higher is required; interest in marketing and/or communications is essential.
• Must be proficient in Google Workspace (Google Calendar, Google Docs/Sheets/Slides etc.) and Slack.
• Must be able to juggle multiple time zones and complex calendaring.
• Ability to juggle multiple tasks in a fast-paced and time-sensitive environment.
• Excellent written and verbal communication skills.
• Direct experience dealing with sensitive and conflicting situations in a diplomatic manner.
• Stay calm under pressure and work within ambiguity with the best interest of the business in mind and a can-do attitude.
• Passion for helping others.
• Resourceful self-starter who can anticipate the needs of our organization and take initiative to solve problems proactively.
• Positive and approachable personality, though diplomatic when saying no.
• Must be responsible and self-motivated and be able to work in a fast-paced environment.
• Consistent professional, calm and positive demeanor.
• Ability to travel at least once quarterly domestically and internationally.
• Proven ability to keep all matters highly confidential.
• Strong customer service and leadership skills.
• Current driver’s license and auto insurance.
• Good manual dexterity is required to use common office equipment (e.g., computers, mobile devices, fax machines, copiers/monitors).

We will try to create all the right conditions for you to work and rest comfortably

• Work format REMOTE: This offer stands for the remote work format. Digital nomadism, #wfh call it what you like 😉
• Low-cost medical, dental, and vision plans.
• Dependent Care Savings Accounts and Flexible Spending Accounts.
• Employee Assistance Program.
• 401(k) plan with flexible ways to save and fully vested employer match up to 4%.
• Generous PTO (Vacation, Floating Holidays and Paid Sick Time).
• Paid parental leave.
• Employee Stock Purchase Program.
• Short-term and Long-term Disability.
• Accidental death and dismemberment (AD&D) insurance, Life Insurance.
• Travel Insurance.
• Corporate Events.

Administrative Associate

Strategic Programs · Remote or Washington, District of Columbia

Remote (headquarters in Washington, DC) Salary Range: $50,000-65,000

Do you want to work in operations and events management in a growing, progressive nonprofit that is small enough to be nimble and innovate, but influential enough to punch way above its weight?

Do you have impeccable attention to detail, enjoy the people side of organizations, and love creative problem solving?

Do you live for streamlining and innovating internal systems, structures, and processes to help organizations do their best work?

The National Committee for Responsive Philanthropy (NCRP) seeks an Administrative Associate to help support movement groups pushing foundations and donors to be better partners and allies in social change.

About the Position: The Administrative Associate for Strategic Program will support our Field, Membership and Research Departments, serving as the program team’s liaison to the Operations Division and taking the lead on internal and external scheduling, database support, file and information management, budget updates and more.

Responsibilities:

Event Logistics Support

• Support set-up for virtual and in-person events.
• Maintain our yearly conference calendar, monitoring proposal and registration deadlines.
• Write event summaries for our website.
• Book travel, registration and lodging for Field, Membership, and Research staff travel.
• Ensure timely submission of post-travel debriefs, presentation attendance lists, and expenses.
• Support coordination with Communications/Marketing staff on event logistics and promotion.

Scheduling Support

• Support the scheduling of internal projects, departmental, and isional team meetings.
• Support the scheduling of meetings with external actors, including both close allies and campaign targets, using tools such as Doodle, Outlook, Slack and Basecamp.
• Support Membership Department’s scheduling with nonprofit member working groups.

Salesforce Database Support

• Support staff in adding interactions and indicators from calls and emails to Salesforce
• Update key contact and account information
• Upload attendance lists in collaboration with our IT (Information Technology) team
• Generate Salesforce reports as directed

Miscellaneous Administrative Support for Programs

• Assist with organizing virtual files in our SharePoint system for greater ease of use.
• Liase with Operations staff on project budgets and other administrative systems.
• Support information gathering for evaluative purposes.

Qualifications:

• At least 1-2 administrative/operations experience you can apply to a nimble nonprofit environment, including strong scheduling and calendar management chops.
• Demonstrated experience managing online and in-person events, for small groups and large audiences alike.
• Highly organized, with excellent attention to detail, often finding and fixing mistakes, or issues before anyone else notices them.
• Adept at prioritization and multi-tasking, able to juggle competing demands without sacrificing quality and adapting to shifts in deadlines or plans.
• Excellent written and verbal communication skills and a reputation as a collaborative team player.
• Able to work well autonomously and with others to achieve organizational goals, including proactively managing up and across to get things done.
• Proficient in Microsoft Office, especially Word, Excel and PowerPoint and at least a basic working knowledge of Salesforce and Zoom.
• Committed to NCRP’s mission with an affinity for social justice movements. Experience with community-based organizing is a strong plus, experience with foundations or philanthropy useful, but not required.

Why you’ll want to come to work each day:

• You’re working on a erse staff of value-driven, smart, creative, and kind people.
• Your skills will strengthen our efforts to help influence how billions of dollars of charitable dollars are given away.
• Your administrative chops will help create a world where philanthropy’s behavior matches movement priorities, rather than the other way around.

Compensation

The position offers an annual base salary of $50,000–65,000 depending on experience. NCRP also offers an exceptionally generous benefits package, including a contribution of 8% by employer to retirement account (no match required) and 100% paid medical and dental insurance premiums. This is a remote position.

Executive Assistant

REMOTE, UNITED STATES – CALIFORNIA – SAN FRANCISCO

REQ ID: JR102262

About the Role

HashiCorp is looking for an outstanding Executive Assistant to support our Chief Marketing & Business Operations Officer.. You will directly support them day-to-day and partner closely with the other Execs to provide proactive and strong operational support to our broader Leadership Team. In this role, you will be responsible for managing the schedules, business travel, expense reporting, material preparation and other ad-hoc projects. Success in this role means keeping our CMO focused on the most business critical opportunities and ensuring deadlines and goals all while promoting company values and maintaining high team morale.

In this role, you can expect to:

• Strategically support our CMO and other Marketing leaders, upholding the strictest level of confidentiality.
• Be a dependable partner with the ability to anticipate the executive’s needs to help meet their goals and achieve company priorities
• Orchestrate logistics for internal and external events, meetings, conferences and presentations
• Proactive meeting support: taking notes, devising agendas, deriving action plans and following up with all attendees to reinforce the meeting purpose, outcome and expected responses/actions
• Prepare monthly expense reports through Concur, and other related systems.
• Be the liaison for our CMO and their team by understanding their priorities and roles within the company and assist with tracking and reporting
• Assist with ad hoc projects, communications, email editing and management, and/or meeting materials (such as presentations and charts) as requested.

You may be a good fit for our team if you have:

• 5+ years of experience working with multiple executives, in a fast-paced environment
• Proficiency with Google Suite products (Docs, Sheets, Slides) and an array of task and expense tools, with the ability to learn software quickly
• High attention to details with strong organization and process thinking
• Experience of working with marketing teams: from brand to operations, understanding their general roles and responsibilities
• Experience working with confidential information and a high level of discretion
• Excellent written and verbal communication skills, the ability to work well with various personality types, and be receptive to feedback
• Rigorous prioritization, proven track record of good judgment, and ability to create operational efficiencies for yourself and your executive(s)
• Comfortable working autonomously in an ambiguous environment, juggling multiple tasks under tight deadlines, switching gears at the drop of a hat, scrappy, resourceful, and having a “no task too small” mentality
• A can-do “make it happen” attitude: you are comfortable making decisions with little supervision or direction and you learn and adjust quickly
• Highly intuitive and able to anticipate others’ needs while acting with patience, kindness, and firmness
• Genuine passion for supporting others
• People love to come talk to you! You feel completely comfortable interacting with people through all parts of the organization, while maintaining a high degree of professionalism and confidentiality.
• Based in either San Francisco Bay area or Seattle, WA

#LI-Remote

Colorado, California, Washington and New York City Applicants: To view base salary ranges for this role in your location and to learn more about which roles are eligible for bonus pay or commissions, please visit our Pay Transparency Calculator below. Inidual pay within the range will be determined based on job related-factors such as skills, experience, and education or training. Information on our benefits can be found via the link below. Intern ranges can be found below.

• Pay Transparency Calculator: https://bit.ly/3B7gwql
• Benefits: https://www.hashicorp.com/careers/benefits
• Intern Ranges: https://bit.ly/3H2soha

Title: Executive Assistant

Location: US-Remote

C: 11.20

Full-time

Company Overview

GovCIO is a team of transformers–people who are passionate about transforming government I.T. We believe in making a difference by developing digital strategies and delivering the technology-related innovation that improves governmental operations each day.

But we can’t do it alone. We welcome and nurture an inclusive and ersified work culture. Because different backgrounds, experiences, abilities, and perspectives make us better decision-makers, problem solvers, and creators. We’re changing the face of I.T. – from our erse staff to the end-products we develop. And we’re excited to expand our team. Are you ready to be a transformer?

GovCIO is seeking a transformational results-driven Executive Assistant to serve as a trusted advisor to Veterans Affairs (VA) Technology Incubation Services (TIS) contract under Office of Information Technology (OI&T) leaders and key stakeholders with a focus on business outcomes. TIS covers various IT and health IT support services including program planning, communications delivery, and maintenance support. The Executive Assistant will provide high-level support requiring broad and comprehensive experience interacting with senior leadership, including skill and knowledge of corporate and federal communications, and VA organization policies.

Responsibilities

Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Gathers, compiles and reports on information relevant to supervisor’s assignment. Works independently on special assignments related to corporate affairs. Ensures that issues that need immediate attention are made aware. Maintains smooth operation of office operations.

• Answer telephone calls on behalf of executives in a timely and professional manner
• Maintain executive schedule for meetings, travel arrangements, and appointments
• Responsible for proper handling of sensitive information regarding executive and business matters
• Ensures adequate supplies for the office and maintains accurate and updated inventories
• Coordinates small internal events and responsible for attendee management, catering services, and venue
• Manage and organize the correspondence and online calendar for the Chief Technology Officer using Microsoft Outlook, Teams, Slack, and associated tools; accept/decline meeting invitations and resolve scheduling conflicts
• Schedule meetings on behalf of the Chief Technology Officer by coordinating with meeting stakeholders and identifying meeting times that all participants can attend
• Prepare meeting agendas and materials, facilitate meetings, capture meeting outcomes, and track action items to completion
• Organize, summarize, and prioritize the day to-day schedule for the Chief Technology Officer – recommend which meetings they need to attend or can skip
• Develop and maintain a system for tracking priority tasks and actions assigned to the Chief Technology Officer, including a method to communicate to him throughout the workday to keep them on task and on schedule
• Attend meetings on the Chief Technology Officer’s behalf and report back on outcomes and objectives
• Documenting meeting notes, correspondence, action items, spreadsheets and other reports as needed
• Arrange and coordinate online and in-person meetings and conferences
• Perform quality reviews on work products and communication items that the Chief Technology Officer creates or needs to approve
• Monitor, organize and prioritize Chief Technology Officer’s email inbox to streamline correspondence
• Assist with miscellaneous complex administrative tasks email distribution lists, time, and expense reports
• Coordinate travel needs – Schedule hotel, flight, car rentals and prepares itineraries and estimated expenses reports. Assists with gathering travel related documentation and ensures the travel needs are met within the constraints of government travel budget

Qualifications

Associate’s with 8+ years (or commensurate experience) Required Skills and Experience

• 5 years of related experience in communications, planning and leadership support
• 8 years of additional relevant experience may be substituted for education
• Ability to obtain VA clearance
• Excellent written and oral communication skills
• Demonstrated excellent skills working in MS Word and MS Excel, building PowerPoint decks, and proficiency with Adobe Acrobat, MS Teams, Slack, SharePoint, and Visio
• Meticulous organizational and time management skills
• Ability to work independently in an extremely demanding environment
• Experienced with Agile, DevSecOps, Scrum and PMBOK best practices a plus
• Critical and analytical thinking abilities with great attention to detail

Preferred Skills and Experience

• Bachelor’s Degree in engineering, or a related scientific or technical discipline is required
• Familiarity with JIRA, GitHub, and Confluence a plus
• Ability to foster collaborative relationships with other teams and external stakeholders
• Be flexible to change in direction at a moment’s notice while also tracking/executing tasks in progress
• Ability to think “outside of the box” while communicating or dealing with a variety of situations
• Possess a clear understanding of the activities, roles, and responsibilities on large-scale IT projects
• Previous Department of Veterans Affairs experience preferred

COVID/Equal Opportunity Employer

COVID Policy: New employees will be required to adhere to the Company’s and its clients’ COVID-19 safety procedures. In the event that the COVID-19 vaccination mandate for Federal Contractors is enforced, you must become fully vaccinated or request and be approved for an exemption. Employees working onsite at a client location must comply with our client’s COVID-19 requirements.

GovCIO is a team of professionals who want to make a difference. And that can only happen with a erse, happy, and cared-for team. So, we prioritize your well-being, equity for all and look for ways to make work a better place for each of us every day.

We are an Equal Opportunity Employer. All qualified applicants receive consideration for employment without regard to race, ethnicity, religious affiliation, gender, gender identity or expression, sexual orientation, national origin, or disability status. EOE AA M/ F/Vet/Disabled

Compensation Range (In compliance with Colorado’s Equal Pay for Equal Work Act for remote or positions located in CO)

$95,000 – $105,000

Title: Senior Administrative Assistant

Location: Work from Anywhere

As a Senior Administrative Assistant, you’ll support our leadership team. In this role, you will manage our leadership team’s day-to-day, representing the Code and Theory brand and culture. You will report to the Office Manager.

WHAT YOU’LL DO

• Support three executives (Chief Creative Officer, Chief Technology Officer and Managing Director)
• Manage calendars, travel arrangements and expenses as needed
• Schedule internal and external meetings and complete other daily requests
• On occasion, plan and implement special projects and presentations
• Manage monthly credit card reconciliation

ESSENTIALS

• Experience as an Executive Assistant, in a client-facing role, preferably in an agency
• Flexible and proactive attitude with a positive, solution-focused mindset
• Strong connector who builds relationships with ease and authenticity
• Excellent attention to detail with strong organizational and time management skills
• Able to handle multiple tasks simultaneously while prioritizing effectively
• Strong communicator and able to work with minimal supervision
• Good judgment and ability to make sound decisions quickly
• Comfortable on a Mac

ABOUT US

Born in 2001, Code and Theory is a digital-first creative agency that sits at the center of creativity and technology. We pride ourselves on not only solving consumer and business problems, but also helping to establish new capabilities for our clients. With a global client roster of Fortune 100s and start ups alike, we crave the hardest problems to solve. With a remote-first approach to our people, we have teams distributed across North America, South America, Europe and Asia. The Code and Theory global network of agencies is growing and includes Kettle, Mediacurrent, Rhythm, and TrueLogic.

The target range of base compensation for this role is $60,000 – $80,000. Actual compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, and location.

Administrative and Development Assistant

Full-time, non-exempt

Remote

Words Without Borders seeks an administrative and development assistant to support the executive director in the management of the organization’s operations and fiscal growth. The ideal candidate will be a highly organized, systems-oriented self-starter able to prioritize a wide range of tasks. Reporting to the executive director and working closely with the development coordinator, the assistant will play a crucial role in strengthening Words Without Borders’ administrative capacity at a time of programmatic growth. This is an exciting opportunity for an early-career professional looking to gain experience and make an impact at a renowned international literary and educational organization.

Founded in 2003, Words Without Borders cultivates global awareness by offering unparalleled access to international writing in English translation. Reaching readers around the world, our website provides a vital platform for today’s international writers and literary translators. Our programs include our Whiting Prize–winning digital magazine for international writing in translation, an online education program for students and educators, and public literary events held virtually and in New York City.

Responsibilities

The assistant will provide support to the executive director and development coordinator. Duties will include:

Office support:

• Manage online office accounts, file systems, and contact database
• Plan, organize, and schedule virtual and in-person meetings; take and distribute notes as needed
• Order supplies as needed; order food for meetings
• Coordinate travel for senior staff
• Implement organization-wide time tracking system
• Maintain and update employee handbook; distribute and collect annual staff policies
• Help draft, post, and distribute job descriptions

Executive and board assistance:

• Prepare communications including memos, reports, and correspondence for the executive director
• Carry out research for the executive director and board
• Prepare monthly board newsletter
• Track annual board commitment forms
• Schedule, staff, and help prepare materials for board meetings
• Respond to board members’ requests with discretion

Financial administration using Quickbooks Online and Bill.com:

• Categorize income and expenses
• Create and track invoices and payments
• Support annual audit fieldwork and quarterly financial reports
• Download account statements and other materials for WWB’s bookkeeper
• Help prepare budgets for grant proposals and reports

Development and events:

• Draft and send donor correspondence
• Support the development manager in the preparations of an annual impact report
• Provide logistical and administrative support for fundraising and cultivation events, including WWB’s annual gala

Qualifications

• College degree or equivalent
• Prior administrative or office management experience in a professional setting
• Superb written and verbal communication skills; success in using a wide range of communication styles a plus
• Excellent time-management skills and a proven ability to balance competing priorities and meet deadlines
• Aptitude for learning and implementing new systems and software
• Ability to handle sensitive and/or confidential material with discretion
• Past experience developing and maintaining filing systems strongly desired
• Past experience managing budgets and invoices strongly desired
• Past experience with online office tools used at WWB strongly desired (these include Quickbooks Online, Salesforce, Mailchimp, Dropbox, Microsoft and Google Office)
• A passion for international literature, education, and/or cultural exchange a plus

Job details

This is a full-time (32–35 hours/week), remote, non-exempt position based in the United States. Permission to work in the US is required. The applicant should be available during US eastern working hours. Salary range is $36,000–$40,000 per year DOE plus health benefits and paid time off.

Not sure if you meet all the requirements? Consider that research has shown that men apply for jobs when they meet an average of 60% of the criteria, yet women and other people who are systematically marginalized tend to apply only if they meet every requirement. If you believe that you could excel in this role, we encourage you to apply.

Words Without Borders does not discriminate on the basis of race, religion, ethnicity, age, gender identity, sexual orientation, socioeconomic status, nationality, marital status, parental status, military service, or disability. We are committed to pursuing equity and inclusion in our organization and seek candidates who bring erse backgrounds and new perspectives to our work. Iniduals from groups who have been historically underrepresented in the field of publishing are especially encouraged to apply. Permission to work in the US is required.

Pearson Online Academy – School Administrative Assistant

Job Category: Administrative/Clerical

Requisition Number: PEARS014676

Full-Time

Home-based, USA

School Summary

Pearson Online Academy is an accredited, online private school serving students in grades K–12 throughout the United States and abroad. Recognizing inidualized instruction as the key to student academic and personal success, Pearson Online Academy’s highly trained, certified teachers offer instruction tailored to each student’s strengths and challenges using an award-winning computer-based curriculum, real-time instruction, and time-tested course materials from leading publishers.

Pearson Online Academy strives to create an inclusive environment that welcomes and values the ersity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity.

Position Summary

Working from home, the Administrative Assistant is responsible for daily administrative tasks of the school such as answering phones and email, assisting the POA leadership team and teachers with administrative tasks, records management, and other duties as assigned.

Responsibilities

• Responsible for student records management.
• Assists with processing withdrawals for the school.
• Processes enrollment verification for new students.
• Collaborating with districts to obtain student prior school records.
• Supports the enrollment process for the school.
• Process student transcript requests.

Requirements

• Proficiency with Google Suite, Microsoft Office tools, and web-based applications is essential
• Ability to multitask in a fast-paced environment
• Good interpersonal skills and attention to detail
• Excellent communication skills, both oral and written
• Customer focused approach
• High degree of flexibility
• Ability to work some occasional evening hours, as needed to support some families
• Ability to work remotely
• Salesforce experience is a plus.

Note: The anticipated starting salary for iniduals expressing interest in this position ranges from $13 to $18 per hour based on relevant experience and education. Benefits available to eligible employees can be seen at https://www.hrc-connectionsacademy.com/prospective-employee-benefits-page.html.

Healthcare Administrative Assistant

(Remote) $15/hr

Administrative

Remote, United States

Description

American Specialty Health Incorporated is seeking a dynamic and engaging Practitioner Campaign Associate to join our team! This is an exciting opportunity support the practitioner recruitment team with prelaunch and execute campaigns, which includes working directly with telerecruiters, fielding incoming faxes, client and member nominations, and dissemination of credentialing documents to recruiters for follow up. This position plays an integral role in our company by expanding our network and supporting our mission to empower iniduals to live healthier and longer.

Remote Worker Considerations

Candidates who are selected for this position will be trained remotely and must be able to work from home in a designated work area with company-provided technology equipment. This remote/WFH position requires you have a stable connection to your Internet Service Provider with the ability to participate by video in online meetings over a reliable and consistent network (minimum internet download of 50 Mbps and 10 Mbps upload speed).

Responsibilities

• Interfaces with prospective practitioner to encourage participation in our Clinical and Fitness programs.
• Makes outbound telephone calls to prospective practitioner to raise awareness of the programs, to set field appointments and provide follow up to assigned recruiter’s initial outreach in key campaigns.
• Initiates first time calls to practitioners in low profile campaigns.
• Invites practitioners to webinars, notifies them of upcoming seminars, and advises them of field appointments if requested by practitioner.
• Sends recruitment material to practitioners.
• Records contacts into the contact management database.
• Manages time to ensure the minimum required outbound calls per day and per week are met, as specified by management.
• Works off of daily and weekly call lists generated from database for key and on-going campaigns.
• Researches unique questions using all available sources. Refers difficult issues to Manager for appropriate answers.
• Handles incoming queue calls for absent reps as well as during high call volume in the department.
• Supports the recruitment team by conducting on-going internet searches when recruiters encounter disconnected and wrong numbers for clinical and fitness practitioners.
• Conducts data research for records in the Primus database that are determined to be inaccurate.

Qualifications

• Associates degree required or equivalent. High school diploma required.
• Minimum six months experience in outbound or inbound call environments and/or customer service.
• Strong verbal/telephone communication skills.
• Proficient in MS Office.
• Organized, results oriented team player, ability to work under time sensitive projects as directed by management.
• Demonstrates the ability to conduct outbound calls to clinical and fitness practitioners as follow up to recruiter’s initial outreach, to include coordination of field appointments.
• Ability to handle inbound calls as needed during high call volume times.
• The ability to field and handle typical objections and the ability to present information in a clear and concise manner utilizing campaign scripts.

Core Competencies

• Demonstrated ability to interact in a positive, respectful manner and establish and maintain cooperative working relationships.
• Ability to display excellent customer service to meet the needs and expectations of both internal and external customers.
• Excellent listening and interpersonal communication skills to identify critical core competencies based on success factors and organizational environment.
• Ability to effectively organize, prioritize, multi-task and manage time.
• Demonstrated accuracy and productivity in a changing environment with constant interruptions.
• Demonstrated ability to analyze information, problems, issues, situations and procedures to develop effective solutions.
• Ability to exercise strict confidentiality in all matters.

Mobility

Primarily sedentary, able to sit for long periods of time.

Physical Requirements

Ability to speak, see and hear other personnel and/or objects. Ability to communicate both in oral and written form. Ability to travel within the facility. Capable of using a telephone and computer keyboard. Ability to lift up to 10 lbs.

Environmental Conditions

Work-from-home (WFH) environment.

American Specialty Health is an Equal Opportunity/Affirmative Action Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

Please view Equal Employment Opportunity Posters provided by OFCCP here.

If you are a qualified inidual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability.

ASH will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to iniduals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the Company’s legal duty to furnish information.

Administrative Assistant

FULL TIME • REMOTE FLEXIBLE – US

Reports to: Director of Aquatics

Status: Salary

Location: British Swim School Hudson Waterfront pool locations and office

Administrative Assistant at British Swim School Hudson Waterfront will be responsible to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to the Director of Aquatics and assisting in daily needs.

Knowledge, Skills and Abilities

• Must be proficient in Google Suites and Microsoft office.
• Must be organized and a self starter.
• Must have great time management skills.
• Must be able to communicate effectively written and verbally.
• Must be able to multi-task among a variety of programs.
• Must be able to adapt to changes.

Roles and Responsibilities

• Manage calendar and appointments for Director of Aquatics.
• Planning meetings and taking detailed notes.
• Assist in planning company events and training.
• Manage many documents in google suites.
• Attend staff meetings and ongoing training/coaching.
• Work a flexible schedule that may include holidays and weekends as required by business needs and as requested by management.
• Other responsibilities as assigned by the Director of Aquatics.

Qualifications

High School Diploma or equivalent (Some College preferred)

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Working at British Swim School is so much more than just a job…it’s an opportunity to leave a legacy that may transform a child’s life.

Since 1981, British Swim School has been offering swimming lessons for babies, children and adults, focusing first on critical water survival skills needed to survive a water accident, then progressing to stroke development and more advanced skills. Dubbed as one of the fastest growing franchises in the U.S., we teach over 13,000 swimming lessons per week using our signature fun and gentle methods.

The British Swim School team is a nationwide franchise system of independent business owners who are dedicated to our mantra of ‘Survival of the Littlest’ for their local families.

Why join British Swim School?

1. Safe & happy work environment – where else might you get to sing at work?
2. Flexible work schedules and hours – making this a great role for students, parents and anyone with a busy lifestyle!
3. Rewarding job with competitive pay – all while making a true difference in your community!

Executive Assistant

Remote

Hummingbird is a remote-first, fully distributed team united by the shared mission of helping fight financial crime. Since our launch in 2017, we’ve helped major financial institutions and tech-savvy trailblazers alike (e.g. Stripe, Affirm, Blockchain.com, etc.) orchestrate their compliance programs through our thoughtfully designed, intuitive SaaS product. We believe finding and stopping financial crime is a problem rooted in code, language and design, so we built the product that the heroes doing this work deserve.

We are customer-obsessed, and we love building and shipping great products. We set a high bar, challenge our assumptions, seek erse opinions, and support each other to do our best work.

We do our best to write inclusive, descriptive and accurate job descriptions, but we’re not always perfect. If you’re interested in the role, we’d love to hear from you even if you don’t feel like you meet everything we’re looking for. We’re always iterating and improving, and it’s possible that your experience is even more impactful than we could have imagined!

About the Role

We are looking for the right candidate to serve as our first full time Executive Administrator hire, reporting to the CEO. This is a senior-level EA position, and this person will be expected to provide sophisticated administrative and operational support to the CEO, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale. We are looking for someone who is flexible, can solve problems quickly and is looking to grow their career.

What you’re looking to do:

• Be the trusted right hand to the Hummingbird CEO. This means you’re excited about ensuring operational excellence for them. This will probably include, but isn’t limited to:
  • Owning and managing their schedule
  • Conducting inbox triage
  • Travel planning (flights, hotels, restaurant reservations, meeting scheduling)
• Build relationships across the organization. You know that cross-functional communication and collaboration is key for this type of role, and you enjoy working with folks of all levels, backgrounds and skill sets.
• Help keep us on track. You’re passionate about documentation, and your attention to detail helps ensure accurate communication across a wide variety of topics

What we’re looking for:

• Experience as an executive assistant for a CEO or other member of a senior leadership team
• Experience responding to emails on behalf of senior executives and creating structure around calendar management.
• A high degree of trust and confidentiality, as you’ll have access to most information and issues across the company.
• Attention to detail and organization in everything from email correspondence to event booking to documentation.
• Ability to clearly articulate the context around requests or outreach.
• Highly organized project manager – you are exceptionally organized and excel at managing multiple projects through successful completion.

What’s in it for you:

• The chance to help build from the ground up. The hires we’re making now are foundational to our growth as a company, so you will have an opportunity to help shape the future of Hummingbird.
• Competitive compensation including cash and equity.
• Remote-first, fully distributed company with flexible working hours.
• Awesome health, vision & dental benefits, and 401k.
• Safe, respectful & comfortable work environment with colleagues and leadership who prioritize ersity, equity, inclusion and belonging.

Executive Assistant

locations

Remote, USA

time type

Full time

job requisition id

R 2022 910

Position Summary

The Executive Assistant provides high-level, professional administrative support, complex project management, and manages daily activities for the offices of the Vice Provosts for Academic Affairs. This position manages heavy calendaring, travel coordination, arranges meetings, conferences and special events, conducts sensitive and diplomatic internal and external communications, and leverages a solid understanding of the University’s infrastructure, programs, and strategic initiatives to conduct business matters. This position will conduct data reporting, support operations and assist with student and faculty success initiatives. The Executive Assistant serves as a critical point of contact and coordinator for cross-functional communications and tasks, interfacing with multiple stakeholders across the University.

Essential Functions:

• Manages a variety of special projects based on business needs of the Vice Provosts of Academic Affairs.
• Using independent judgment and discretion, responds to various, complex inquiries from across the NU community (students, staff, faculty), at all organizational levels, as well as the external community.
• Responds to a variety of incoming business communications, including screening and referring (as appropriate) incoming requests as well as initiating outgoing business communications, maintaining strict confidentiality regarding sensitive information and situations.
• Provides exceptional customer service on behalf of the respective Offices of the Vice Provosts of Academic of Affairs and assists in maintaining an environment that is sensitive and responsive to the needs of the University’s internal and external communities.
• Manages heavy calendars. Coordinates, schedules, assist with preparation for and ensures overall setup of internal and external meetings, changing schedules as necessary. Using independent discretion (aligned to each Vice Provost’s priorities) prioritizes and manages placement of items on each of the Vice Provost’s heavily impacted calendar. Coordinates logistics for onsite and virtual meetings. Records meeting minutes as necessary.
• Coordinates travel arrangements for the Vice Provosts, including the pre-planning of domestic and international travel plans, all necessary preparations, reservations, and approvals, for University-related activities.
• Processes travel and business expense reimbursements, Professional Development requests and reimbursements, and invoices and check requisitions for the Vice Provosts.
• Proofreads correspondence, reports and presentations for format and accuracy. Obtains and/or prepares materials in anticipation of forthcoming meetings and assignments.
• Develops, updates, and prepares memos and letters for signature.
• Conducts research, compiles, and synthesizes information required by the Vice Provosts with respect to projects or engagement with internal or external parties. For example, may analyze and review data, summarize key data points, prepare high-level reports and highlight areas of concern for the Vice Provost’s review.
• May track, report, and analyze on budget expenditures in collaboration with the Vice Provosts.
• Uses various software applications, such as spreadsheets and graphics packages to create, compile, and format data, reports and presentations.
• Reconciles credit card expenses for the Vice Provost. Coordinate legal documents with University counsel on behalf of the Vice Provost as needed.
• Reviews expense forms for compliance with University policies prior to final approval.
• Facilitates special events as needed.
• May assist with new hire orientations for leaders and key staff to the Office of the Vice Provost for Accreditation and Assessment as requested as well as coordination of office equipment for new and separating staff.
• Addresses administrative department matters (as appropriate) on behalf of the executive during absences.
• Other job-related duties as assigned.

Supervisory Responsibilities: N/A

Requirements:

Education & Experience

• Bachelor’s degree in Business Administration or related field and six (6) years’ experience in general office support to include three (3) years’ experience in an administrative support role managing C-Level executives, or equivalent combination of education and experience

Competencies/Technical/Functional Skills

• Ability learn and use essential software such as (including but not limited to): Salesforce.
• Ability to create email distribution lists, manage data, assist in building out SharePoint sites (in conjunction with IT), create digital presentations in software platforms (such as PowerPoint).
• Ability to track, report, and analyze the budget in collaboration with leadership.
• Strong ability to prioritize according to business need and manage multiple assignments/projects simultaneously in a fast-paced environment.
• Strong time management skills; managing simultaneous projects and deadlines.
• Ability to drive towards achieving measurable and challenging goals to support organizational success. Demonstrates the ability to focus on achieving results consistent with the organization’s objectives. As a leader, develops goals based on the organization’s vision, mission, strategic goals and objectives.
• Working knowledge of principles and best practices of office management within a higher education environment, preferred.
• Ability to understand and discern of underlying organizational issues.
• Strong demonstrated ability to exercise professionalism, diplomacy and tact in representing a high-level executive, to internal and external stakeholders.
• Demonstrated ability to maintain confidentiality regarding sensitive information.
• Strong interpersonal skills and the ability to effectively communicate with a wide range of inidual of constituencies in a erse community.
• Ability to use independent judgment and discretion to manage and impart confidential information.
• Strong demonstrated knowledge of supplies, equipment, services, ordering and inventory control, general office equipment.
• Solid analytical, critical thinking skills.
• Strong problem-solving skills, with attention to detail, and dependable, consistent follow-through.
• Ability to participate as an active team member of the team and organization and work toward a common goal. Contributes fully to the team effort and plays an integral part in the smooth running of teams without necessarily taking the lead.
• Accepts personal accountability, proactively seeks resolution for personal limitations head-on; and supports honesty and respect towards others, the company and oneself.
• Actively seeks to influence, build effective relationships and gain alignment with peers, functional partners and/or external partners to accomplish business objectives.
• Develops new insights into situations; questions conventional approaches; encourages new ideas and innovations; designs and implements new or cutting-edge programs/processes. Ability to generate and/or recognize imaginative or creative solutions that generate successful outcomes.
• Work independently and foster a cooperative spirit within a large and/or small team of erse cultures, while working in a fast-paced environment with multiple deadlines and frequently changing priorities.
• Intermediate use of computers and Microsoft Office Suite Applications such as Word, Excel, Power Point, Outlook.

Location: Remote

Travel: Travel required as necessary and may include quarterly college/school meetings, commencement, and biannual leadership team retreats

National University is committed to maintaining a high-quality, erse workforce representative of the populations we serve. As a network of nonprofit educational institutions, the System employs more than 3,300 faculty and staff and serves over 41,000 students. We are united in our mission to meet the global education demands of the 21st Century and are dedicated to creating a supportive academic and work environment that allows for students, faculty and staff to develop their interests and talents while experiencing a sense of community and a commitment to ersity. With programs available both online and at our many campus locations, National University is a leader in creating innovative solutions to education and meeting the needs of our erse student population, including adult learners and working professionals.

National University offers an opportunity to work in an innovative environment that supports ersity.

National University (NU) is proud to be an equal opportunity employer and does not unlawfully discriminate against any employee or applicant for employee per applicable federal, state and local laws. At NU, a erse mix of highly talented, innovative and creative people come together to make the impact of a lifetime for each of our student learners. All qualified applicants will receive equal consideration for employment, education, and admission at National University. We are focused on equality and believe deeply in ersity of race, color, ancestry, age, family care status, veteran status, marital status, creed, religion, sex, gender, sexual orientation, religion, ethnicity, national origin, and other legally protected group status.

Executive Administrative Assistant

Location:

US

Job ID: 51882

Category: Administration

Stratasys is hiring an experienced Executive Administrative Assistant to provide personalized administrative support in a well-organized and timely manner, to company C-level leadership.

The successful candidate must be collaborative, detail-oriented, and able to manage a variety of tasks with discretion and a high level of business acumen.

Location: Eden Prairie, MN (Hybrid) or Remote

Essential Duties and Responsibilities include the following:

• Document, plan and lead the execution of program management business operations with relevant business leaders
• Coordinate status meetings, document, publish and follow up on action items to report on progress
• Lead and support project initiatives and tasks as assigned
• Provide necessary administrative support in scheduling and following up on action items from internal and customer meetings, conferences, expense reports, travel, etc.
• Support the on boarding of new hires and ensure that they have all items required to work, including appropriate space, computer, and cell phone – if applicable.
• Demonstrate commitment to Stratasys Mission, Values and Behaviors by leading, acting, and behaving in a manner consistent with these values.
• Support a “fun” and rewarding work environment, through activities and participation on company committees
• Comply with all safety regulations within the organization.

Required Skills and Experience:

• Minimum of 3 years of administrative support experience working as an Executive Assistant or Sr Executive Assistant with a similar scope of responsibilities.
• 2 Years composing executive communication
• 2 Years experience in a global work environment

Prefered Qualifications

• B.A degree.
• Full comprehension of office management systems and procedures

TRAVEL REQUIREMENT: 5% or less

There’s a reason Stratasys is a world leader.

For over 30 years we’ve been pioneering 3D Printing technology, solving problems, questioning, inventing and reinventing. Continually asking, “How can we help our customers turn a great idea into a great success?”.

It’s what drives us. Because we want our customers to succeed.

We provide the best products, services and support great thinking deserves.

Giving your ideas the best possible chance of making it. Make it better. Make it with Stratasys.

Stratasys (Nasdaq: SSYS), headquartered in Minneapolis, Minnesota and Rehovot, Israel, is a leading global provider of 3D printing and additive manufacturing solutions. The company’s patented FDM® and PolyJet™ 3D Printing technologies produce prototypes and manufactured goods directly from CAD data for the aerospace, automotive, healthcare, consumer goods and education industries. Stratasys subsidiaries include MakerBot and GrabCAD, and the company operates the digital parts manufacturing service, Stratasys Direct. Stratasys has over 2,000 employees, holds over 1,200 granted or pending additive manufacturing patents globally, and has received more than 30 awards for its technology and leadership.

Executive Assistant

locations

USA, TX, The Woodlands

USA, Remote

time type

Full time

job requisition id

JR0079591

Job Description

Current Need

McKesson is hiring an Executive Assistant (remote with location preference in Las Colinas or the greater Houston area). The Executive Assistant will support the VP & Head of Business Development and VP of Account Management.

Position Description

The Executive Assistant will provide administrative support to the VP & Head of Business Development and VP of Account Management. Successful candidates will need to quickly learn company operations, policies, procedures, and structure. Handles details of a highly confidential nature. S/He will be expected to perform the following:

Calendar and Meeting Management

• Proactively maintain and manage schedules to optimize time and efficiency
• Actively participate in the organization, preparation, and attendance of in-person and/or virtual meetings (i.e., logistic, room setup, required materials provided pre and post meeting, refreshment needs, superb notetaking that can be synthesized into executive summaries in word or PowerPoint formats)
• Schedule and Coordinate meetings including national conferences and preparation of all meeting materials

General Administration of all communication channels, documents and reports

• Respond to communication requests promptly and professionally and deliver General Administrative Mail, Email, Documents and Reports on time, with accuracy and thorough investigation
• Create reports and/or executive summary documents at a highly professional level within Word, Excel, or PowerPoint
• Phone, Mail & Email filter incoming calls, mail and emails, and prepare appropriate responses/drafts, as required
• Heavy travel management. Coordinate all travel arrangements in a timely and cost-effective manner following policy guidelines (Hotels/restaurants/plane tickets/car reservations)
• Expense report management

Onboarding

• Proactively ensure provisioning for new team members
• Participate in onboarding for instruction on systems and processes, i.e. expense report, benefits opportunities, and basic applications

Project and Task Management

• Leads and/or facilitates multiple projects and all associated tasks.
• Engaging large cross-matrix teams across the business and outside the business.
• Provides professionally created readouts and status updates of projects up until point of completion of the project

This description is general in nature and is not intended to be an exhaustive list of all responsibilities. Other duties may be assigned as needed to meet company goals.

Minimum Requirements

6+ years’ experience providing administrative/executive support to corporate executives in a large organization

Critical Skills

• High degree of flexibility, adaptability, confidentiality, discretion, diplomacy and tact
• Ability to handle confidential information and exercise sound judgment is critical
• Strong sense of urgency
• Attention to detail produces well thought-out, professional correspondence free of grammatical and spelling errors
• Collaborative and team-based approach to problem solving
• Highly proficient with MS Office (Outlook, Word, Excel. PowerPoint, One Drive and SharePoint across devices)
• Highly proficient with Microsoft Teams, and occasional WebEx across multiple devices
• Exceptional time and task management with ability to work on multiple tasks with demanding timelines
• Event planning experience (small events)
• Strong organizational and time management skills are necessary to prioritize assignments and multi-task
• Professional, calm demeanor and presentation, with strong interpersonal skills, along with excellent verbal and written communication skills
• Proficiency in Salesforce, Tableau, Outreach.io, highly preferred

Must be authorized to work in the US. Sponsorship is not available for this position

Education

• HS Diploma, Vocational Training, Professional Certification or Equivalent
• Bachelor’s or Associates degree is preferred

Physical Requirements

• Remote work location Houston or Las Colinas area preferred
• Limited travel (less than 10%)

At McKesson, we care about the well-being of the patients and communities we serve, and that starts with caring for our people. That’s why we have a Total Rewards package that includes comprehensive benefits to support physical, mental, and financial well-being. Our Total Rewards offerings serve the different needs of our erse employee population and ensure they are the healthiest versions of themselves. For more information regarding benefits at McKesson, please click here.

As part of Total Rewards, we are proud to offer a competitive compensation package at McKesson. This is determined by several factors, including performance, experience and skills, equity, regular job market evaluations, and geographical markets. In addition to base pay, other compensation, such as an annual bonus or long-term incentive opportunities may be offered.

Our Base Pay Range for this position

$28.78 – $47.96

McKesson is an Equal Opportunity/Affirmative Action employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.Qualified applicants will not be disqualified from consideration for employment based upon criminal history.

McKesson is committed to being an Equal Employment Opportunity Employer and offers opportunities to all job seekers including job seekers with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, please contact us by sending an email to Disability_Accommodation at McKesson.com. Resumes or CVs submitted to this email box will not be accepted.

Administrative Assistant I

(US Only)

Remote, United States

JOB DESCRIPTION

NOTE: This is a US based telecommuter position; The position can be based anywhere in the United States. US work authorization required at the time of application.

About CRS

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding.

Background:

The Overseas Operations Division includes various Headquarters departments and units, along with seven regional offices and 45 country program offices. This position will primarily work with three of the Headquarters departments/units: the Health, Safety and Security Unit; the Learning and Training Unit; and the Program Impact and Quality Assurance Department.

The Health, Safety and Security Unit has six Headquarter staff which support our 8,000+ staff and partners, mitigating risks and creating access to the most vulnerable communities. The Learning and Training Unit runs professional development programs designed for OverOps leaders.

The Program Impact & Quality Assurance (PIQA) Department is a support department for programs composed of dedicated technical experts covering various development sectors.

Job Summary:

You will advance Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable by providing responsive, day-to-day administrative support services to the Overseas Operations teams assigned to you. The consistent and high-quality support you provide allows teams to deliver CRS’ services with maximum efficiency, effectiveness, and transparency.

You will contribute to the proper stewardship of resources by helping ensure operational effectiveness in support of high-quality programming.

Candidate Summary:

You are energized by working for an organization with a social purpose and grounded in humanitarian values. You will be self-motivated, organized, detail oriented and an effective communicator. You are eager to learn, and you derive immense job satisfaction from providing others with the on-time support they need in order to deliver CRS’ services.

You are able to handle competing priorities and keep calm in face of last-minute demands on your time. You enjoy working in an extremely erse online workspace with iniduals from many different countries, ethnicities, faiths and socio-economic classes and you can navigate and adapt to many different communication styles.

You are comfortable working in a virtual workspace with few chances for in-person interaction; you skillfully manage common online collaboration platforms such as MS Teams, Zoom, Office 365, Google and others.

RESPONSIBILITIES

Roles and Key Responsibilities:

Procurement and Purchasing: (Approximately 40%)

• Create requisition requests for Goods and Services in the procurement system (Oracle). Communicate with requesters on the status of requests, facilitate communication between the procurement team and requesters as needed. Direct-purchase small office supplies via Amazon and Staples online orders.
• Receive from requesters on your assigned teams the documentation for services and goods delivered and create Receipts in the procurement system (Oracle) for all Goods and Services received by your supported teams.
• Assemble needed documentation, enter requests for new supplier records in procurement system
• Assemble documentation and prepare and submit requests for non-purchase order payments (donations, memberships, etc.)

General staff support (Approximately 20%)

• Support managers with preparing for and onboarding new staff; in particular purchasing and shipping them office equipment and supplies. Support offboarding of staff, primarily arranging shipping and tracking the return of CRS office equipment and supplies.
• Review invoices for conference and meetings services (catering, event space). Prepare and submit supporting reconciliation documents for credit card purchases.
• Support travel and logistics arrangements for staff and visitors. Schedule and coordinate appointments. Register staff members for conferences as needed.
• Provide logistical and communication support to in-person meetings and events, including participation in planning activities and on-site support as requested, primarily Baltimore/Washington DC metro but other locations as available.
• Provide logistical and coordination support to virtual meetings and events, including participation in planning. Create and send meeting invitations, prepare agendas, manage virtual platform during events, file event materials and recordings and provide follow-up communications to participants as requested
• Serve as liaison to Shipping/Receiving department and Image Center; assist with preparing mailing and shipping of office supplies, equipment and materials, prepare FedEx labels for international shipments and returns.

Learning and Training Support (Approximately to 40%)

• Manage training program logistics (e.g., support registration/enrollment for targeted programs, manage invites for all virtual learning sessions in consultation with facilitator(s), schedule guest speakers, update OverOps calendar for targeted learning sessions/events).
• Support learning & knowledge management (e.g., administer pulse check/feedback/eval surveys, document session/program attendance and completion).
• Coordinate administration of several assessment instruments for participants (e.g., Influence Style Indicator (ISI)
• Manage purchasing/distribution of learning program materials, licenses, and assessments.
• Set up Teams channels for participants and share general communications. Support facilitators with posting session materials (pre-work, recordings, etc.) and with technology support during virtual learning sessions, as needed.
• Support routine maintenance and updates to relevant SharePoint and CRSLearns sites.
• Summarize program activities and submit monthly/quarterly updates to internal newsletters and reports.

Other duties as assigned

• Coordinate department or ision-wide special initiatives as assigned, e.g., maintaining email contact lists, planning departmental meetings, preparing visitors’ welcome packages, new staff welcome messaging, etc.
• Serve as backup in absence of other Support Team member(s).
• Provide other specialized administrative support as requested

This is not an exhaustive list of duties and responsibilities. You are a frequent first point of contact– you will be fielding all sorts of questions and requests from our global colleagues, staff members in HQ, consultants etc.

QUALIFICATIONS

• High School diploma required. Professional diploma, certificate or courses in Administration preferred.
• Two years’ experience working in a professional virtual workspace in a clerical or administrative role.
• Proficient with Windows 10 or similar office computers.
• Proficient at typing/word processing, data entry into online databases and forms
• Experience with MS Office applications (Excel, Word, PowerPoint, Visio)
• Additional education may substitute for some experience.

Required Languages – Professional proficiency in English is required. Ability to also work in one of CRS’ additional operating languages (French, Arabic, Spanish) is a plus.

Travel Baltimore

Schedule and Work Modality – This position is a remote position. Workdays are seven hours, M-F and must include US-Office core hours of 10AM – 3PM EST. Must be available to travel, occasionally on short notice, for on-site meeting support in Baltimore, MD as requested.

Knowledge, Skills and Abilities

• Good time management skills with ability to work on multiple tasks
• Strong customer service orientation with good communication and interpersonal skills
• Proactive, resourceful, solutions oriented and results-oriented

Preferred Qualifications (include on application)

• Experience with non-profit organizations
• Experience working in a multi-national organization or cross-cultural experience
• Experience with Oracle Procurement as a requester/user
• Experience with MS Office 365
• Experience with on-line virtual communication and work platforms such as Teams, Zoom, Google and others

Agency-wide Competencies (for all CRS Staff)

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship

Supervisory Responsibilities: None

Key Working Relationships:

• Internal: OverOps staff and managers, Global Supply Chain, Accounts Payable Facilities, GKIM and the Image Center
• External: Vendors, visitors, service providers for travel, conference, catering, and lodging.

Executive Assistant

Remote, US

About Extend:

Extend is modernizing the $100 billion-per-year protection plan industry using cutting-edge technology and top-notch customer service.

Our technology-forward omnichannel and API-first solution allows any merchant to offer protection plans, both online and in store, while also providing a merchant’s end customers with a vastly improved and modern support experience that eliminates many of the issues customers face today with legacy underwriters. More recently, Extend also launched a shipping protection solution, covering consumers in the case of lost, damaged or stolen packages. This is further expanding the company’s addressable market and value creation for merchants.

We are a venture-backed startup in downtown San Francisco led by founders who have previously had multiple successful exits. Extend simplifies the technology stack for the product and shipping protection industries.

About the Role:

Extend is looking for a highly adaptable, motivated and execution-oriented Executive Assistant who enjoys working in a fast-paced, entrepreneurial start-up environment that is high energy and mission and results-driven.

This role will support the General Counsel, SVP of Operations and Chief People Officer and have the opportunity to work on a broad range of matters and make an impact. The dynamic nature of the role requires that the ideal candidate be able to self-motivate and have exceptional organizational, communication and time management skills, as well as the ability to identify and anticipate executives’ needs. The inidual must interact seamlessly and professionally company-wide to enable executives to be more efficient and impactful. To perform this job successfully, the inidual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information professionally and discreetly.

This is a role for a proactive, collaborative and team-oriented problem solver, who can multi-task and exercise judgment in prioritizing calendars, meetings and projects generated from multiple inputs. If you are looking to be part of a hardworking and fun team, we’d love to talk with you!

What You’ll Be Doing:

• Combination of business (75%) and personal (25%) support to a small group of executives (3).
• Primary point of contact for internal and external constituencies on all matters pertaining to each executive’s office.
• Acting as a confidant and liaison to other managing internal stakeholders, external partners and others as executives see fit.
• Heavy scheduling (Google Apps proficiency) and management of executives’ time.
• Taking initiative to research and provide executives with materials needed for meetings.
• Composing correspondence on behalf of executives to be shared internally and externally.
• Coordinating complex travel arrangements and detailed itineraries (candidate not required to travel right now).
• Organize, execute and assist with special events and offsites, including all logistics and budgetary requirements designed to build culture and teamwork.
• Attend meetings to assist in capturing timelines and action items to deliver progress updates
• Help maximize productivity by anticipating challenges before they arise.
• Managing expenses, paying bills and maintaining well-documented financial files.

What We’re Looking For:

• 3+ years of experience supporting C-Level executives in a fast paced, innovative environment.
• This role is a fully remote – work from home role that requires the ability to manage across time zones and balance priorities without in-person guidance.
• Superior oral and written communication skills with the ability to communicate clearly and effectively with senior leaders, external partners and household staff.
• Highly process-oriented and organized.
• Proactive problem solver; doesn’t wait to be directed.
• Ability to keep pace and partner with busy executives to ensure they are abreast of projects, upcoming commitments and responsibilities, following up appropriately with minimal interaction to respect their time.
• Extraordinary organizational skills, and an appreciation for the challenges of supporting a growing team with erse personalities.
• Background in managing multiple teams across multiple geographic locations and time zones, in a remote working environment.

Expected Pay Range: $100,000 – $125,000*

*The target base salary range for this position is listed above. Inidual salaries are determined based on a number of factors including, but not limited to, work location and job-related knowledge, skills and experience.

Life at Extend:

• Working with a great team from erse backgrounds in a collaborative and supportive environment.
• Competitive salary based on experience, with full medical and dental & vision benefits.
• Stock in an early-stage startup growing quickly.
• Very generous, flexible paid time off policy.
• 401(k) with Financial Guidance from Morgan Stanley.

Executive Administrator to the CEO (Remote, Bilingual)

• Position Title: Executive Administrator to the CEO
• Reports to: CEO/President
• Position Status: Full Time, Exempt
• Position Location: Remote
• Salary: $85,000

ABOUT US

Global Greengrants Fund (GGF) is a Colorado-based public charity that mobilizes resources to communities worldwide to protect our shared planet and work toward an equitable world. We power grassroots change by trusting local people to advance solutions and strategies that best fit their needs while providing them the resources to make their ideas a reality. Our vast global network reaches deep into communities to find innovative, effective, outside-the-box solutions that protect the planet and the rights of people. Together with our erse community of people on the frontlines and our supporters, since 1993 we have made over 15,000 grants in 168 countries, mobilizing more than $100 million to support the work of local groups.

2022 is a year of exciting work-culture evolution and growth at GGF, as we embark on a transformative strategic journey to re-imagine what working at our global organization looks and feels like. Our vision is moving us toward reduced hierarchy, decentralization, and more collaborative and self-organized ways of working.

Join us! We are seeking new team members to be a force for change as we collectively reinvent how we work while helping our activists take on the world’s most pressing environmental and social justice challenges.

GGF is committed to being a erse, inclusive organization and workforce that fully represents the world we want to see. People of color and others who identify as nonwhite, people with disabilities, members of the LGBTQIA+ community, and other members of historically oppressed communities are encouraged to apply for this role.

POSITION OVERVIEW

The Executive Administrator to the CEO works closely with the CEO/President as their trusted strategic partner and advisor who also has administrative responsibilities. They build strong relationships across the organization and GGF’s network, to help influence outcomes and maintain momentum of the CEO’s agenda. They ensure the CEO is organized, prepared, and focuses their time on strategic priorities.

The Executive Administrator to the CEO is adept at internal and external communications and regularly provides research, reports, data, and insights to the CEO. They contribute to the organizational conversation as a thought partner, challenging ideas and offering erse perspectives.

The Executive Administrator to the CEO thrives in a demanding environment amidst numerous conflicting priorities. They navigate ambiguity, shift gears comfortably, can decide and act without having the entire picture, and comfortably embrace risk and uncertainty.

This role does not have any direct managerial responsibilities however is a highly visible partner to GGF’s Leadership Team, Board, and colleagues.

The Executive Administrator to the CEO will work remotely and must be available to the CEO during business hours in Mountain and Central Standard Time. Travel for training and organizational meetings occasionally.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Organize and leverage CEO’s time effectively, drive and oversee strategic calendaring; handle and maintain detailed meeting coordination. Oversees Scheduling Assistant.
• Maintain quality control over information and communications to reduce reactivity; anticipate the needs of the CEO and work to solve problems before they occur.
• Expertly triage requests for the CEO’s time and serve as a gatekeeper while ensuring proper access to the executive office.
• Manage research and advance planning for the CEO.
• Identify and manage priorities and critical issues that require the attention of the CEO, including through monitoring the CEO’s email.
• Provide exceptional written/verbal communication in English and Latin-American Spanish and can communicate in the CEO’s “written voice” when composing email correspondence on their behalf.
• Liaise with the Board of Directors and other stakeholders in a professional, tactful, collaborative manner.
• Provide and require impeccable confidentiality, ethics, and integrity in all activities.
• Support internal and external communications.
• Understand Nonprofit organization operations including finance, grant process, auditing, donor relations, and basic Human Resources functions.
• Contribute to planning of meetings, company retreats, conferences, and other special events.

REQUIRED QUALIFICATIONS/LIVED EXPERIENCE

• Bilingual written and spoken fluency in English and Latin-American Spanish.
• Experience as a Chief of Staff, Executive Assistant, or similar administrative, high-visibility role.
• Experience in a nonprofit organization, including interaction with Board of Directors and donors.
• Deep understanding of social & environmental issues facing the Global South.
• Ability to embrace, support, and integrate GGF’s values and principles. Promote and demonstrate GGF’S commitment to justice, equity, ersity, and inclusion.
• Strong proficiency in MS Office, communication systems, databases, Blackbaud preferred.
• Experience researching an array of topics and translating into succinct, relevant reporting and communication.
• Bachelor’s degree in related field or equivalent professional or lived experience.

LOCATION/AVAILABILITY REQUIREMENTS

Remote work with a flexible schedule. Can work globally, preferably in the Americas. Must be available to the CEO during business hours in Mountain and Central Standard Time.

BENEFITS

• Health, dental, and vision insurance coverage for you and your family (if applicable)
• 403b retirement plan, life insurance, flexible spending plan
• 11 paid holidays, sick time, and vacation at an accrual rate of 10 days per year for the first year

COMPENSATION – REMOTE WORKERS

• Salary is $85,000 for an employee based in the U.S., or regional-equivalent salary if employee based outside of the US

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. To successfully perform the job, iniduals must be able to satisfactorily perform each essential duty. Reasonable accommodations may be made to enable iniduals with disabilities to perform essential functions.

Administrative Assistant, Programs & Workplace Initiatives

Full TimeClerical

NY, New York, NY, US

Remote US

Position Summary:

The American Foundation for Suicide Prevention seeks an Administrative Assistant to support and coordinate administrative activities related to the Programs & Workplace Initiatives Department, including the Interactive Screening Program (ISP).

The ideal candidate will be extremely detail-oriented, highly organized, methodical, efficient, and able to prioritize competing tasks. The ideal candidate will take initiative and anticipate needs, as well as display professionalism, critical-thinking and willingness to learn. This position is part of a dynamic dedicated staff team who are driven by the desire to support people in need.

This position is mostly remote with occasional in-person meetings at AFSP’s NYC Office. If located in New York City area, in-person meetings will occur 1-2 times a month at times mutually agreed upon. If not located in New York City, in-person meetings will occur quarterly at times mutually agreed upon.

Responsibilities:

• Coordinate and provide administrative support for multiple aspects of the Interactive Screening Program, including: processing online inquiries and interest forms; collecting and tracking information for current client base; creating administrative and financial transaction reports based on collected data
• Oversee maintenance of client management system, including contracting and invoicing documentation and client requests from initial interest, onboarding and ongoing support
• Support and coordinate work flow for the ISP team including meeting scheduling and taking meeting minutes, and helping to manage project timelines and deadline compliance
• Support regular updates to content for communications, departmental web pages, and documents as needed based on input from department leadership
• Other duties as assigned

Education, Skills and Requirements:

• Bachelor’s degree in relevant social or behavioral science preferred
• 13 years’ experience includes work experience and/or relevant internships
• Strong computer and technical skills, including full MS Office Programs Suite
• Highly organized with attention to detail and excellent followthrough on tasks
• Familiarity with webbased survey or data platforms and client relationship management software
• Outstanding interpersonal skills and ability to communicate effectively by phone and email
• Comfortable working with spreadsheets and managing large amounts of data/information
• Highly motivated inidual with ability to work in fast and dynamic work environment
• Comfortable in managing and tracking multiple projects and goals
• Demonstrated writing ability

Salary and Benefits:

• 48,500-50K dependent upon experience
• 22 PTO (vacation, sick, wellness and personal days) your first year of employment (5 additional days 2nd year)
• Medical Expenses Reimbursement Plan
• 10% employer retirement contribution after 2 years of employment
• Flexible Summer Fridays

Administrative Assistant Repossession US Remote

time type

Full time

job requisition id

R34051

Company Overview

Motorola Solutions is there for our customers when everything is on the line. In extreme moments when a hurricane lands or when a fire breaks out. And in everyday moments when a package arrives just in time for the holiday or when a child doesn’t miss the school bus home.

We unify voice, data, video and analytics in one integrated ecosystem to enable iniduals, businesses and communities to work together in more powerful ways. To help people make better decisions, act confidently and be their best in the moments that matter. Bring your passion, potential and talents to Motorola Solutions and connect with a career that matters.

Department Overview

Compliance, Complaints, Legal Oversight

Job Description

We are seeking a detail oriented and driven Administrative Assistant to join our team. This position involves handling and/or receiving complaints, incidents, issues, claims, compliance, and legal items. It will require logging, pulling evidence, data entry, document review, estimates and quotes, internal audits, phones, remediations, and more. Position involves working and communicating with vendors, staff, and lenders (clients). The position will discern and review cases from a factual perspective, while also keeping consistent with processes. The position will also generate reports as required. Candidates must be comfortable with analyzing data and keeping the department up to date as new production occurs.

Preferred Qualifications:

• Ability to multi-task
• Google Email, Docs, and Sheets (for business) experience
• Microsoft Excel (Intermediate to Advanced)
• Microsoft Word (Intermediate to Advanced)
• SalesForce experience
• Tableau experience
• Claims and/or Complaints experience
• Repossession Industry experience
• Excellent verbal and written communication skills

This position is a remote position and candidates can be located anywhere in the US.

#LI-TW1

Basic Requirements

• 2+ years of experience in the repossession industry.
• Legal authorization to work in the U.S. indefinitely is required. Employer work permit sponsorship is not available for this position.

Vaccine Requirement

Motorola Solutions has implemented a voluntary COVID-19 vaccination policy. We strongly encourage all employees to be fully vaccinated. Additionally, certain local governments or Motorola Solutions’ customers may have vaccine requirements that apply to some of our employees. These employees are required to submit proof of vaccination to Motorola Solutions and maintain compliance with these requirements.

Travel Requirements

Under 10%

Relocation Provided

None

Position Type

Experienced

Referral Payment Plan

Yes

Our U.S. Benefits include:

• Incentive Bonus Plans
• Medical, Dental, Vision benefits effective Day 1
• 401K with Company Match and Day 1 vesting
• 9 Paid Holidays
• Generous Paid Time Off Packages
• Employee Stock Purchase Plan
• Paid Parental & Family Leave
• and more!

EEO Statement

Motorola Solutions is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran’s status, or, any other protected characteristic.

Administrative Assistant

Job ID 2022-5447

Location US Remote

Type Full Time

Shift Day

Responsibilities

Every day, in nearly 100 countries around the world, millions of people depend on Daktronics scoring and display systems for information and entertainment. Our displays provide vital travel information in airports and train stations and along highways. They advertise the price of gas, store specials, and more as you make your daily commute. They also enhance spectators’ experiences at sporting events of all kinds, from Little League to the major leagues.

Learn more About Daktronics!

This is an opportunity to join our administrative team supporting our Commercial, High School Parks and Recreation, Transportation, and Live Events business units for both Domestic and International.

• Support assigned teams, including work groups and leadership in our sales, marketing, project management, services, and engineering areas.
• Support tasks including accurate and timely customer correspondence, projects, data entry, and data management.
• Work effectively as a team member, work with little supervision, help when and where needed, make suggestions for process improvements, communicate effectively with team members, and follow company guidelines and policies.
• Consistently complete quality work in a timely manner. Inspect own work quickly; learn new tasks. Accurately and consistently complete repetitive tasks.
• Regularly and reliably work scheduled hours (8am to 5pm CST Monday through Friday); flexibility to adjust hours or work overtime as business need dictates.
• Must be able to provide excellent support to both internal and external customer needs.
• Professionally respond to requests, answer and direct calls, take accurate messages, and perform timely follow up.
• Foster open atmosphere of teamwork and support.
• Complete projects from start to finish.
• Manage multiple requests and time sensitive deadlines in a fast-paced environment.
• Pro-actively prioritize and communicate workload on an ongoing basis.
• Perform other duties as needed.

Where will I work?

Daktronics offers the flexibility to work from either a U.S. home office or one of our campus locations, Brookings or Sioux Falls, South Dakota. Exact working hours are flexible, but this position will be based on working during regular business hours in the central time zone.

Qualifications

• Applicants must be 18 years of age or older.
• Bachelor’s degree required. Degree in Business, Consumer Affairs, or related field preferred.
• Daktronics experience preferred.
• Accurate keyboarding skills required.
• Advanced skills in Microsoft Office programs (Word, Excel, Outlook, PowerPoint). Capable of learning new programs.
• Fluent in English, both written and verbal.
• Ability to meet all workplace safety requirements, which includes following safety protocols related to COVID-19.
• Daktronics does not sponsor, renew, or extend immigration visas for this position.

Daktronics is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, creed, religion, color, national origin, sex, age, disability, genetics, marital status, sexual orientation, gender identity, protected veteran status or citizenship status. If you would like more information on your EEO rights under the law, please click here.

Title: Executive Assistant to the Chief Revenue Officer

Location: San Francisco, California

Although this position is available for remote employees, the ideal candidate will be able to travel to our west coast HQ and with the CRO as needed, travel is estimated to be no more than 25% of the time.

Mission

The Chief Revenue Officer is responsible for the growth and execution of sales programs at Databricks. His Executive Assistant (EA) plays a critical role on his team, enabling him to scale effectively as we continue to expand our customer base and international footprint. You will work closely with the CRO, his senior leadership team and the executive assistance team to ensure the success of our sales function.

The impact you will have:

• The Chief Revenue Officer is prepared for all meetings, his calendar is accurate and forward looking
• The calendar is effectively prioritized and meetings are scheduled in a timely manner
• Stakeholders interacting with the CRO receive timely responses to all requests
• The CRO staff is efficient in their use of time, leading to a more productive team and company
• CRO programs managed by his EA are well executed and deliver on defined outcomes
• Calendar management – organizes all meetings including but not limited to team meetings, customer, and internal business partner meetings across international time zones
• Books all travel, accommodation, and accountable for filing receipts on behalf of the CRO
• Manages offsite meetings, events, and programs in support of the CRO
• Builds and maintains records of all meeting requests and closes out all requests in a timely manner. Keeps to a strong SLA on responding to requests
• Primary point of contact for all CRO meeting requests
• Ensures all meeting invites have the appropriate details to have an effective meeting
• May be required to support other executive staff members if there’s a gap in coverage due to PTO, sickness, maternity leave or other absence.

What we look for:

• Minimum of 8+ years of applicable executive administrative experience, ideally from a global software organization
• Experience supporting a high growth company and preferable working within a Go-to-market or sales function and supporting executive staff teams
• High attention to detail, organization and process abilities
• Strong calendaring skills (Gmail and Google Calendar experience mandatory)
• Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work very collaboratively with others
• Strong relationship management skills, ability to build a personal network throughout the company
• Strong oral and written communication
• Ability to communicate clearly and effectively with senior leaders and external partners

Benefits

• Comprehensive health coverage including medical, dental, and vision
• 401(k) Plan
• Equity awards
• Flexible time off
• Paid parental leave
• Family Planning
• Gym reimbursement
• Annual personal development fund
• Work headphones reimbursement
• Employee Assistance Program (EAP)
• Business travel accident insurance

About Databricks

Databricks is the lakehouse company. More than 7,000 organizations worldwide including Comcast, Cond Nast, H&M and over 50% of the Fortune 500 rely on the Databricks Lakehouse Platform to unify their data, analytics and AI. Databricks is headquartered in San Francisco, with offices around the globe. Founded by the original creators of Apache Spark , Delta Lake and MLflow, Databricks is on a mission to help data teams solve the world’s toughest problems. To learn more, follow Databricks on Twitter, LinkedIn and Facebook.

Our Commitment to Diversity and Inclusion

At Databricks, we are committed to fostering a erse and inclusive culture where everyone can excel. We take great care to ensure that our hiring practices are inclusive and meet equal employment opportunity standards. Iniduals looking for employment at Databricks are considered without regard to age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other protected characteristics.

Administrative Assistant – Finance – Remote

• Job ID 193662BR
• Rochester, Minnesota
• Full Time
• Finance

Why Mayo Clinic

Mayo Clinic is the nation’s best hospital (U.S. News & World Report, 2022-2023) and ranked #1 in more specialties than any other care provider. We have a vast array of opportunities ranging from Nursing, Clinical, to Finance, IT, Administrative, Research and Support Services to name a few. Across all locations, you’ll find career opportunities that support ersity, equity and inclusion. At Mayo Clinic, we invest in you with opportunities for growth and development and our benefits and compensation package are highly competitive. We invite you to be a part of our team where you’ll discover a culture of teamwork, professionalism, mutual respect, and most importantly, a life-changing career! Mayo Clinic offers a variety of employee benefits. For additional information please visit Mayo Clinic Benefits. Eligibility may vary. During the selection process, you may participate in an OnDemand (pre-recorded) interview that you can complete at your convenience. During the OnDemand interview, a question will appear on your screen, and you will have time to consider each question before responding. You will have the opportunity to re-record your answer to each question – Mayo Clinic will only see the final recording. The complete interview will be reviewed by a Mayo Clinic staff member and you will be notified of next steps. Position description

• Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel;
• managing of calendars;
• preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents;
• supporting departmental projects/activities;
• creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts;
• answering telephones and providing related follow-through.
• Exhibits initiative, proficiency, and adaptability to optimize the time of those supported.
• Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service;
• confidentiality; and professionalism are important components of the role.
• Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail.

*This position is 100% remote work. Inidual may live anywhere in the US.

**This vacancy is not eligible for sponsorship / we will not sponsor or transfer visas for this position. Qualifications

• Position requires high school diploma or G. E. D. with a minimum of two years’ experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate’s degree in an administrative, business, or medical-related program.
• Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc.

Additional qualifications

• Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment.
• Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through.
• Experience with coordination of travel and expense management.
• Proficient application of English grammar, punctuation, and sentence structure. Prefer work-related experience within the last ten years.

License or certification

None required. Exemption status Non-exempt Compensation Detail $19.85- $26.82 / hour Benefits eligible Yes Schedule Full Time Hours / Pay period 80 Schedule details Monday – Friday with flexible hours between 7:30am – 5:00pm central time. *This position is 100% remote work. Inidual may live anywhere in the US. **This vacancy is not eligible for sponsorship / we will not sponsor or transfer visas for this position. Weekend schedule N/A Remote

• Yes

International Assignment

No Site description Mayo Clinic is located in the heart of downtown Rochester, Minnesota, a vibrant, friendly city that provides a highly livable environment for more than 34,000 Mayo staff and students. The city is consistently ranked among the best places to live in the United States because of its affordable cost of living, healthy lifestyle, excellent school systems and exceptionally high quality of life. Recruiter Oo Her EOE As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the ersity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.

Executive Assistant

New York, NY; San Francisco, CA; United States – Remote

About the Team

DoorDash is scaling at an unprecedented rate, and we are hiring an Executive Assistant to partner with leaders of our organization. As operators and marketers, we partner with all of your favorite restaurants and local merchants to make DoorDash the #1 local delivery app.

You’ll be an essential part of the team, responsible for keeping our executives efficient and allowing them to make a difference while building and scaling new ways to delight our customers using the DoorDash platform. We aim to be one step ahead. We value going into each day making the impossible possible.

About the Role

You will support our People Team leaders and their teams. You will be their “go-to” person for calendar management, team-building activities, and project management. You will report to the Executive Business Partner on our Administrative Team.

You’re excited about this opportunity because you will…

• Help keep our teams organized and efficient by proactively moving conflicts and enabling our leaders to make an impact
• Promote team culture and cohesion
• Plan and execute meetings & events for our team
• Manage multiple projects simultaneously
• Handle highly confidential information
• Be an integral part of our team

What We’re Looking For…

• You have 3-4+ years of experience in an administrative support role
• Excellent written/verbal communications
• You enjoy diagnosing issues and implementing creative solutions to solve challenges
• You are flexible to shifting priorities
• You are able to manage your time effectively
• You have excellent attention to detail
• You feel comfortable working autonomously

Why You’ll Love Working at DoorDash…

• We are leaders – Leadership is not limited to our management team. It’s something everyone at DoorDash embraces and embodies.
• We are doers – We believe the only way to predict the future is to build it. Creating solutions to lead our company and our industry is what we do — on every project, every day.
• We are learners – Everyone here is learning on the job, no matter if we’ve been in a role for one year or one minute.
• We are customer-obsessed – Our mission is to grow and empower local economies. We are committed to our customers, merchants, and dashers and believe in connecting people with possibility.
• We are all DoorDash – The magic of DoorDash is our people, together making our inspiring goals attainable and driving us to greater heights.

About DoorDash

At DoorDash, our mission to empower local economies shapes how our team members move quickly, learn, and reiterate in order to make impactful decisions that display empathy for our range of users—from Dashers to merchant partners to consumers. We are a technology and logistics company that started with door-to-door delivery, and we are looking for team members who can help us go from a company that is known for delivering food to a company that people turn to for any and all goods.

DoorDash is growing rapidly and changing constantly, which gives our team members the opportunity to share their unique perspectives, solve new challenges, and own their careers. We’re committed to supporting employees’ happiness, healthiness, and overall well-being by providing comprehensive benefits and perks including premium healthcare, wellness expense reimbursement, paid parental leave and more.

Our Commitment to Diversity and Inclusion

We’re committed to growing and empowering a more inclusive community within our company, industry, and cities. That’s why we hire and cultivate erse teams of people from all backgrounds, experiences, and perspectives. We believe that true innovation happens when everyone has room at the table and the tools, resources, and opportunity to excel.

Statement of Non-Discrimination: In keeping with our beliefs and goals, no employee or applicant will face discrimination or harassment based on: race, color, ancestry, national origin, religion, age, gender, marital/domestic partner status, sexual orientation, gender identity or expression, disability status, or veteran status. Above and beyond discrimination and harassment based on “protected categories,” we also strive to prevent other subtler forms of inappropriate behavior (i.e., stereotyping) from ever gaining a foothold in our office. Whether blatant or hidden, barriers to success have no place at DoorDash. We value a erse workforce – people who identify as women, non-binary or gender non-conforming, LGBTQIA+, American Indian or Native Alaskan, Black or African American, Hispanic or Latinx, Native Hawaiian or Other Pacific Islander, differently-abled, caretakers and parents, and veterans are strongly encouraged to apply. Thank you to the Level Playing Field Institute for this statement of non-discrimination.

Pursuant to the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Initiative for Hiring Ordinance, and any other state or local hiring regulations, we will consider for employment any qualified applicant, including those with arrest and conviction records, in a manner consistent with the applicable regulation.

Pursuant to the Colorado Fair Pay Act, the base salary range in Colorado for this position is $89,888 – $121,613, plus opportunities for equity and commission. Compensation in other geographies may vary.

If you need any accommodations, please inform your recruiting contact upon initial connection.

Administrative Coordinator

Job Locations US

Requisition ID

2022-20681

Position Category

Administrative/Office Support

Position Type

Regular Full-Time

Job Type

AFSCME union represented

Department

Department of Medicine

Salary Range $25.61 – $34.63; Commensurate with experience

FTE

1.00

Schedule

Monday-Friday

Hours

Days

HR Mission

School of Medicine

Drug Testable

No

Department Overview

The Department of Medicine (DoM) at Oregon Health & Science University (OHSU) includes patient care, research, education, and administration. Our department contributes to the OHSU mission, which is to strive for excellence in education, research and scholarship, clinical practice and community service.

Function/Duties of Position

The Administrative Coordinator is responsible for coordinating administrative processes in support of the medical student program and the Rheumatology post-graduate fellowship training program.

• Coordinate and implement administrative processes for the Internal Medicine medical student clinical experiences under the direction of the Medical Student Clerkship Directors and Medical Student Program Technician.
  • Track evaluation completion and follow-up with evaluators to ensure completion; download and sort evaluative data in order to process grades by required School of Medicine deadlines.
  • Track student rotation/course completion and follow-up with students, as needed, to ensure submission of required reports/logs.
  • Oversight of schedule entry, import of resident/faculty schedules and addition/deletion of user profiles.
  • Monitors automated and manual evaluation delivery and completion tracking (over 3,200 evaluations annually), resolves discrepancies, and generates reminders as needed.
  • Creates and maintains Procedure Logs in MedHub and monitors student logging for LCME compliance.
  • Distribute confirmation, reminder, and acknowledgement correspondence to preceptors, hospitals, and sites.
  • Plan and coordinate conference schedules, including needed room reservations and/or setup of virtual meeting rooms.
  • Proctor student exams.
• Assist the Program Director (PD) with operational activities to ensure that the Rheumatology Fellowship Programs goals and objectives are accomplished.
  • Coordinates and maintains compliance of all administrative components required for continued ACGME accreditation of fellowship programs, in cooperation with Program Director/Associate Program Director.
  • Supports Program Director/Associate Program Director in maintaining compliance with evolving ACGME requirements and assists with ensuring program success and improvement.
  • Oversee administrative aspects of the annual fellowship recruitment process, to include review of applications, issuance of invitations, and scheduling of interviews.
  • Plan candidate interview visits, summarize interview evaluations and run reports, coordinate the selection meetings, and help to facilitate the candidate ranking process. Pull data for electronic information storage and prepare needed reports.

Required Qualifications

• Bachelor’s degree and two years of general office or administrative experience; OR
• Associate’s degree or certificate in office occupations or office technology and two years of general office or administrative experience; OR
• Four years of general office or administrative experience; OR
• Equivalent combination of training and experience. Successful completion of a formal OHSU Administrative Internship Program will substitute for one year of experience.
• Demonstrated evidence of strong written and verbal communication skills; must be detail oriented, self-motivated and able to problem solve.
• Experience with composing correspondence, editing and proofreading documents.
• Working knowledge of and practice with databases and intermediate Excel functions.

Preferred Qualifications

• Bachelor’s degree and two years of general office or administrative experience.
• Experience in undergraduate or graduate medical education.
• Experience with Medhub RMS system.
• Experience with Microsoft Office Suite.
• Prior experience with basic accounting and processing of employee travel and expense reimbursements.

Additional Details

This position will be 100% telework.

All are welcome

Oregon Health & Science University values a erse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Iniduals with erse backgrounds and those who promote ersity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or [email protected].

As an organization devoted to the health and well-being of people in Oregon and beyond, OHSU requires its employees to be fully vaccinated against COVID-19.

Administrative Assistant – Repossession – US Remote

locations

Arizona Remote Work

Indiana Remote Work

North Carolina Remote Work

Florida Remote Work

Washington Remote Work

Texas Remote Work

California Northern Remote Work

Wisconsin Remote Work

California Southern Remote Work

New Mexico Remote Work

Utah Remote Work

Michigan Remote Work

Illinois Remote Work

time type

Full time

job requisition id

R34149

Company Overview

Motorola Solutions is there for our customers when everything is on the line. In extreme moments — when a hurricane lands or when a fire breaks out. And in everyday moments — when a package arrives just in time for the holiday or when a child doesn’t miss the school bus home.

We unify voice, data, video and analytics in one integrated ecosystem to enable iniduals, businesses and communities to work together in more powerful ways. To help people make better decisions, act confidently and be their best in the moments that matter. Bring your passion, potential and talents to Motorola Solutions and connect with a career that matters.

Department Overview

Compliance, Complaints, Legal Oversight

Job Description

Motorola Solutions is building talent pipelines to meet future hiring demands. This is a pipeline role, while there is not an immediate opening, we want to build relationships with prospective candidates like you. If your background is a match to our requirements, we’ll follow up with an exploratory conversation.

We are seeking a detail oriented and driven Administrative Assistant to join our team. This position involves handling and/or receiving complaints, incidents, issues, claims, compliance, and legal items. It will require logging, pulling evidence, data entry, document review, estimates and quotes, internal audits, phones, remediations, and more. Position involves working and communicating with vendors, staff, and lenders (clients). The position will discern and review cases from a factual perspective, while also keeping consistent with processes. The position will also generate reports as required. Candidates must be comfortable with analyzing data and keeping the department up to date as new production occurs.

Preferred Qualifications:

• Ability to multi-task
• Google Email, Docs, and Sheets (for business) experience
• Microsoft Excel (Intermediate to Advanced)
• Microsoft Word (Intermediate to Advanced)
• SalesForce experience
• Tableau experience
• Claims and/or Complaints experience
• Repossession Industry experience
• Excellent verbal and written communication skills

This position is a remote position and candidates can be located anywhere in the US.

#LI-TW1

#LI-REMOTE

Basic Requirements

• 2+ years of experience in the repossession industry.
• Legal authorization to work in the U.S. indefinitely is required. Employer work permit sponsorship is not available for this position.

Vaccine Requirement

Motorola Solutions has implemented a voluntary COVID-19 vaccination policy. We strongly encourage all employees to be fully vaccinated. Additionally, certain local governments or Motorola Solutions’ customers may have vaccine requirements that apply to some of our employees. These employees are required to submit proof of vaccination to Motorola Solutions and maintain compliance with these requirements.

Travel Requirements

Under 10%

Relocation Provided

None

Position Type

Experienced

Referral Payment Plan

No

Our U.S. Benefits include:

• Incentive Bonus Plans
• Medical, Dental, Vision benefits effective Day 1
• 401K with Company Match and Day 1 vesting
• 9 Paid Holidays
• Generous Paid Time Off Packages
• Employee Stock Purchase Plan
• Paid Parental & Family Leave
• and more!

EEO Statement

Motorola Solutions is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran’s status, or, any other protected characteristic.

Senior Administrative Assistant

Irvine, CA (Option to be remote)

Sr. Administrative Assistant | Acorns

At Acorns, we’re building a financial wellness system that enables everyday Americans to save and invest every day. We are transforming the category and recruiting a team that is relentless at fulfilling our mission. The Acorns team comes together every day to look after the financial best interests of its customers, the up-and-coming. If you thrive in an environment where you can push yourself beyond all previous thresholds of possibility, come join us at Acorns.

Acorns is seeking a dynamic and motivated Sr. Administrative Assistant to support 2 to 3 members of the senior leadership team. As an Sr. Administrative Assistant you will provide flawless, proactive operational support to senior executives. This role will perform a wide array of administrative functions requiring confidentiality, initiative, innate organizational skills and sound decision making.

This role has the option to be remote or based in our Irvine, CA or New York offices.

You are not expected to have experience with all listed requirements. If you feel passionately about Acorns’ mission, vision and values, please apply.

Within 1 month, you will:

• Learn your leader’s team organization, style and preferences
• Meet with key iniduals and leaders to become integrated into and understand the Acorns culture
• Familiarize yourself with internal and external partners that you will have consistent contact with
• Become proficient and effective with Acorns systems and tools that are needed for daily communication and organization
• Attend staff meetings and follow up on action items
• Partner with other Acorns admin staff to ensure seamless experience for full leadership team

WIthin 3 months, you will:

• Be a trusted partner to your leaders and other stakeholders
• Thoughtfully manage the demanding schedule of your leaders, including scheduling internal and external meetings and handling travel arrangements.
• Proactively anticipate needs and provide input on how to maximize efficiency for your leader
• Create, plan and execute on department events and meetings, which may include off-site meetings, team events, depart staff meetings and trainings
• Handle administrative responsibilities such as monthly business report consolidation, expense reimbursements and contact/distribution list management
• Assist with projects and project management to enhance effectiveness of leaders’ teams or broadly across the organization

What you will bring to Acorns:

• 2+ years experience providing administrative support
• Ability to manage complex calendar management without breaking a sweat
• Excellent organization skills, acute attention to detail, ability to handle multiple tasks in a fast paced and time sensitive environment
• Strong problem solving skills and poise under pressure
• Curiosity for learning new areas, including managing projects and taking on new challenges
• Possess a “can-do” attitude for all situations, no task too big or too small to handle
• Exceptional relationship building and influencing skills at all levels – upward/downward/sideways.
• Track record and reputation of demonstrating high degree of discretion and confidentiality
• Proficient in Google Workplace (Gmail, Calendar, Meet, Drive, Docs, Sheets, Slides, Forms)
• Experience with MS Office Suite (Word, Powerpoint, Excel) and Apple Keynote

What we offer:

• Competitive salary and stock options
• A comprehensive benefits package to meet the needs of you and your family
• Flexible paid time off
• Numerous career possibilities that allow you to grow with Acorns
• Talented and motivated team members who care deeply about one another, our mission and our customers.
• The rare opportunity to create a new world. We inspire one another every day to do meaningful work that solves big societal challenges.

About Acorns:

Acorns is how everyday consumers save & invest for the long term. By putting tools of wealth-making in everyone’s hands, Acorns has become the largest subscription service in U.S. consumer finance, serving over 5 million everyday Americans. Customers get automated investing in ersified portfolios built with help from experts. Acorns easy retirement account allows customers to invest in their future in minutes, no expertise required. To help everyone spend smarter, Acorns introduced banking that invests with every swipe, and cash-forward rewards. And, everyday Americans may invest in their kids and get money news they can use, all from the same app. To date, customers have invested over $15 billion with Acorns, much of it in spare change. From acorns, mighty oaks do grow!

Mission:

With benevolence and courage, we look after the financial best interests of the up-and-coming; beginning with the empowering step of micro-investing.

Commitment to Diversity, Equity & Inclusion:

Acorns believes ersity, equity and inclusion are fundamental obligations that strengthen our team. We need a erse, multi-disciplinary team to build a meaningful company and culture.

Values:

1. Lead with heart
2. Make bold decisions
3. Always build trust
4. Never stop growing
5. Find a way

Executive Assistant to Support High-Functioning CEO (Remote)

REMOTE

United States

Management

Full time

Description

Paradigm Life believes in a better financial system. One that makes life more predictable. We help clients create customized financial solutions proven to reduce risk, increase growth, minimize taxes, and put clients in the driver’s seat of their wealth – not Wall Street.

We are looking for an Executive Assistant who knows how to compliment a CEO who hasn’t worked with an assistant in two years. Our CEO knows of the benefits of having a great Executive Assistant, yet he’s never experienced what it’s like to work with an Executive Assistant who anticipates his needs, makes his life easier, and knows how to oversee functions to keep a pulse on the operations so he doesn’t have to.

The Executive Assistant will report to the President of the Company and will support both the CEO and President; with a majority of the time spent with the CEO. When the CEO is kept out of operations, yet still has a pulse on each team and scoreboard and can spend his time being creative within the company, you will know you are successful. You should have a go-getter attitude, experience in an Executive Assistant position, and possess a versatile skillset to ensure the company’s workflow runs smoothly. It’s imperative this candidate be proactive, open to new challenges, meet deadlines, communicate effectively, and serve as a great team player.

Requirements

Persona Defined:

1. Analyzer: Enjoys finding patterns, identifying problems & creating efficiencies.
2. Optimizer: Naturally systemizes the predictable and fine tunes optimization.
3. Influencer: Ability to collaborate and get buy-in that inspires and helps guide stakeholders to drive the business.

You will function as the liaison on behalf of the CEO between multiple teams, often driving key initiatives.

Key Job Functions Include, But Are Not Limited To:

• Meeting Coordination and Support
  • Includes meeting preparation, agenda creation, notes, follow up on tasks and commitments made
• Ensure Workflows are Running Smoothly and Optimizing Where Needed
• Client Management
  • Screen and direct phone calls
  • Distribute and reply to correspondence
  • Coordinate client requests
• Office Resources and Supplies Management
• Visitor Reception, Management and Hospitality
• Format, Prepare and Maintain Information for Internal and External Communication Memos, Emails, Presentations, Reports, Dashboards, etc.
• Organize Performance Reports
• Outlook Management for the CEO (Email & Calendar)
• Event Management
• Basic Project Management
• Metrics and Numbers Organization and Preparation:
  • Tableau
  • Smartsheet
  • HubSpot
  • Salesforce
  • Project Status
  • Expense
• Travel and Accommodation Arrangements (for CEO, President, and Others)
• Assist inManaging Strategic Plan, Project, and Initiative Alignment with Company Goals and Vision
• Provide General Administrative Support

Software Platforms Used (Experience Welcomed, But Not Required)

• Workplace
• Microsoft Office
• HubSpot
• Salesforce
• Jira
• Tableau
• BambooHR

Communication

• Communication with the CEO will be done using voice/audio memos as his preferred method.
• Daily 15-minute company-wide standup @ 11am MT. (Zoom and streamed to Workplace).
• Workplace is used for company-wide announcements and communications.
• Slack is used within each team.

Additional Requirements:

• Experience as an Executive Assistant (6 years minimum, 12+ years preferred)
• Comfortable using multiple technologies (tech savvy)
• Effective remote work experience (3 years minimum)
• Must be willing to take the Kolbe or Predictive Index Assessment

Within this high-functioning system the Company’s rhythm is to operate in three 4-month cycles yearly.

1. Initiatives
2. Targets
3. Projects

The team has grown to approximately 70 (including contractors) and each team works independently while not being siloed. Performance measurements are constant and are measured daily using a scoreboard. If you love numbers, tracking KPIs, and hitting goals this is a great role for you.

Benefits

It has taken two years, but the Company culture is in a word – AWESOME! For instance, it’s remote and the hours are based on your location, not the company’s (although there should naturally be some overlap). Everyone on the team is committed to having fun, being client centric, excited about their work, genuinely optimistic, and seeks opportunity.

Our mission first began in 2007 but was fortified during the 2008-2009 Great Recession when we discovered first-hand the value of our principles and strategies. The failure of traditional financial planning methodology was exposed in more ways than one. This discovery was the result of meeting and subsequently helping thousands of iniduals and businesses learn about sound wealth strategies and how to ensure that such an occurrence didn’t happen again. The Company is a fully developed virtual business which allows our team the opportunity to connect with clients in all 50 states, Canada and US Territories.

If you have a calling to make a difference in people’s lives, this is an exciting opportunity for you. Join and contribute to an innovative team and help us carry out the mission of the Company – to come alongside clients and implement a personalized wealth strategy that empowers them to live a fulfilling life now and ensure the future of their dreams.

Salary: $48,000 – $75,000, Depending on Experience.

Bonus: 7-10% of salary

Vacation: 4-6 weeks a year

Medical/Dental/Vision: 40-70% company paid

Project Assistant

locations

Remote

time type

Full time

job requisition id

REQ-2396

Job Responsibilities:

The Project Assistant will provide administrative support for a State Assessment project, including but not limited to the following:

• Provides general administrative support.
• Maintains calendars.
• Develops and maintains efficient filing and tracking system for the projects.
• Provides meeting support, including preparation of materials and attendance.
• Prepares expense vouchers, travel reimbursements and invoices and submits to CBO.
• Assists with production and assembly of reports, presentations, and meeting materials.
• Performs general office tasks including photocopying, faxing, phone calls, e-mail, Federal Express.
• Works with web-based documentation system.
• Other duties as assigned.

Job Requirements:

• BA/BS and 1+ years of work experience
• Excellent verbal and written communications skills
• Flexibility and ability to consistently meet deadlines
• Ability to work independently as well as part of a team
• Acute attention to detail and strong work ethic

Why Work With Us?

When you work with Cambium Assessment, you’ll be helping to design and build inspiring solutions that make a real impact on the online testing industry, as well as the educators and students we support.

Our ground breaking work includes:

• Advanced computer-adaptive algorithms
• Mobile support of user interfaces
• Learning management systems with social media features
• Universally accessible user interfaces
• Machine scorable items

In the 20212022 school year, we delivered more than 100 million online tests, successfully supported peak testing volumes exceeding 1.3 million simultaneous test takers, while ensuring an average response time of less than a tenth of a second. We have the most advanced features of any online testing system, and we continue to push boundaries to improve student performance measurement and enabling educators with actionable insights to drive better overall educational outcomes for our students. To learn more about our organization and the exciting work we do, visit www.cambiumassessment.com

An Equal Opportunity Employer

We are dedicated to fostering a culture that celebrates unique backgrounds, ideas, and experiences. All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, gender, gender identity/expression, sexual orientation, national origin, protected veteran status, or disability.

About Us

Cambium Learning Group is the education essentials company.

With an intentionally curated portfolio of respected global brands, Cambium serves as a leader in the education space, helping millions of educators and students feel more universally valued each and every day. In everything we do and across all our brands, we focus on the elements that are most essential to the success of education

Our family of companies includes:

• Cambium Assessment
• Lexia Learning
• Learning A-Z
• Voyager Sopris Learning
• ExploreLearning
• Time4Learning
• Kurzweil Education

To learn more about the Cambium organization and our other career opportunities, visit www.cambiumlearning.com/about-us/careers

Our Values

As a group, we value:

Simplicity – Across all our teams and all areas of our business, we create simplicity, making things easier and more clear for all those we work with.

Certainty – We continually strive to eliminate doubt, delivering solutions, services and communications that our customers know they can count on.

Now – We understand the need to make a difference not only for the future, but for today, and our people are committed to making the most of each moment we spend serving our customers.

Business Affairs Coordinator

at Cast & Crew

Remote

At Cast & Crew, we’ve empowered creativity and supported the global entertainment industry for decades.

We grew from a modest small business in 1976 to be the premiere provider of entertainment technology and solutions, staying true to our mission of modernizing content production and leading the digital transformation within the industry. With a global workforce across a host of storied brands, our cloud-based technology and industry expertise span all areas of produced and live entertainment, from film, television, streaming, to advertising, live events, and short-form.

Together with our family of brands – Backstage, CAPS, Checks & Balances, Final Draft, Media Services, Sargent-Disc, and The TEAM Companies we operate as a combined entertainment technology and services provider offering industry standard screenwriting accounting software, digital payroll products, data & reporting, and a host of creative tools. The industry continues to move faster than ever, and the need for our expertise, our technology, and our people has never been greater. We are a production’s best ally every step of the way. #OneCastOneCrew

ABOUT The TEAM Companies

The TEAM Companies (TTC) are a leading payroll, business affairs & technology provider to the advertising & entertainment industries. We offer union & non-union payroll for actors, musicians, singers, crew, editors, visual effects artists and other craftspeople working on commercials, video games, online content, concert tours and in the music recording industry. TTC also provides technology products including a best in class online timecard and employee on-boarding system designed for the content production community. This is a great opportunity to join an industry segment leader & contribute directly to its impact in the advertising & entertainment communities it serves.

Position Overview

TTC’s Business Affairs ision is a fast-paced environment that provides Union and non-union Talent Business Affairs support as well as Production Business Management, Traffic and Network Clearance services to advertising agencies, media agencies, in-house agencies and production departments, PR firms, production companies and other creative partners to corporate advertisers.

The TEAM Companies’ BA ision also is the liaison between TTC’s signatory companies and clients requiring signatory support. The Business Affairs Coordinator supports the BA staff and leadership to ensure records, documents, communication, and other administrative tasks to ensure efficient operation of the department and effective services for the clients.

Responsibilities

• Maintain office contact sheet with emergency contact information and phone tree for BA staff.
• Maintain BA OOO Calendar and update as needed
• Assist BA staff in collecting new TTC service agreements for all clients
• Assist BA staff in preparation and submission of union Assumption Agreements for all projects
• Assist BA staff as needed on union claims. Collecting contracts and documentation as requested
• Maintain Union Signatory Agreement List and notify management of expiration dates and renewals.
• Assist SVP and VP with expense reports
• Arrange Travel, Hotel, and Dinner reservations for SVP & VP and BA Staff Outings
• Maintain Client list with current contact, address, phone and email information for client notifications, holiday cards, etc.
• Facilitate Monthly prebill report and update with BA managers job status information
• Electronic and paper file maintenance for BA department.
• Perform additional or special tasks or projects as requested.

Key Qualifications

• Minimum Educational requirement: High School diploma or GED equivalent. College business courses or equivalent work experience preferred.
• Minimum two years’ work experience required in agency Business Affairs, Production or Talent Payroll Company.
• Basic PC computer skills including Outlook, Word and Excel, and ability and willingness to learn new and/or proprietary computer applications as required.
• Basic office skills and abilities computers, phones, fax equipment, copiers, etc.
• Excellent oral and written communication skills.
• Interpersonal skills ability to interact effectively with clients, colleagues, and management.
• Minimum typing/keyboarding of 30 words per minute.
• Ability to learn skills, concepts, technology and processes quickly.
• Organizational skills.
• Attention to detail and analytical skills.
• Flexibility and multi-tasking abilities.
• Ability to work well under pressure.

Special Work Conditions

• Sedentary Involves sitting most of the time but may involve walking or standing for brief periods of time. Some positions may entail exerting up to 15 lbs. of force occasionally and/or a negligible amount of force to lift, carry, push, or pull.

The compensation range for this position is $21.50 to $29.00 per hour. Compensation is commensurate with various factors including, but not limited to, relevant experience, qualifications, skills, training, licensure, certifications, geographic cost of labor, and other business and organizational needs.

Benefits

Cast & Crew provides a comprehensive package of employee benefits including: Medical, Dental, Life/AD&D; LTD, additional voluntary benefits such as STD, Vision, paid vacation, holidays, and sick pay; 401(k) and employer match, Additional Life Insurance, health and wellness programs, employee discounts, and other perks!

Note: Cast & Crew benefits are subject to eligibility requirements.

Due to the high volume of applicants, it is likely that only shortlisted candidates will be contacted. Candidates must be currently authorized to work in the U.S.

CA residents: Your personal information may be collected in connection with certain services provided by Cast & Crew or its affiliated companies. A summary of your California privacy rights can be found at: https://www.castandcrew.com/privacy-policy/

Cast & Crew is an equal opportunity employer committed to hiring a erse workforce and sustaining an inclusive culture. It is our policy to provide equal employment opportunities to all iniduals based on job-related qualifications and ability to perform a job, without regard to age, gender, gender identity, sexual orientation, race, color, religion, creed, national origin, disability, genetic information, veteran status, citizenship or marital status, and to maintain a non-discriminatory environment free from intimidation, harassment or bias based upon these grounds.

Title: Staff Executive Business Administrator, Chief Executive Officer

Executive Business Administrator’s at GitLab toggle seamlessly between various systems including Google Workspace, Slack, Expensify, Zoom and GitLab to accomplish an array of tasks, while staying focused on prioritization and escalating urgent issues. EBA’s at GitLab are self-driven, collaborative, and agile team members who are experienced in managing multiple priorities, juggling various responsibilities, and anticipating executives’ needs. EBA’s at GitLab pride themselves with being exceptionally organized, relentlessly resourceful, calm under pressure, strategic multi-takser, with a deep love of logistics and ability to thrive in a dynamic start-up environment.

Staff Executive Business Administrator to the CEO Responsibilities

• Strategically and methodically support our Chief Executive Officer in the Pacific time zone – serving as a partner in handling correspondence, including confidential and sensitive materials
• Proactively and without supervision, anticipate needs and follow through diligently, often using knowledge of the executive, their direct reports, external parties, and company values to make decisions that lead to more effective executive attention and communication
• Maintain the executives’ calendars in a thoughtful and purposeful manner, ensuring meetings contain the appropriate attendees, agenda items, and any changes are done with full consideration of a global team, spanning multiple time zones; ensure executive is prepped and briefed as necessary for each meeting
• Make recommendations for the executive in order to more effectively manage their time, prioritize, delegate and organize
• Seamlessly coordinate extensive travel including air and ground transportation, hotel reservations, security, visas, and any other travel documentation
• Maintain cadence of weekly meetings and other important meetings, including planning agenda, organization, and follow-up on action items, while infusing our company values throughout
• Draft internal and external communications on behalf of the executive keeping in mind our company values and safeguarding confidential information as well as the executive’s reputation
• Assist the full life cycle of recruiting activity for the executive, including booking interviews, liaising between the hiring team and the candidate, and coordinating onboarding of newly hired executives
• Manage executive’s email inbox including drafting internal and external communications on behalf of the executive when required
• Compile receipts to submit timely and accurate expense reports on a monthly basis
• Liaise effectively with EBA counterparts and build strong and collaborative working relationships with a wide range of company stakeholders at all levels
• Orchestrate events such as team off-sites and team building activities
• Serve as a helpful knowledge base for executives and other team members (e.g., other EBAs), especially for processes and procedures, and provide assistance in a hands-on, kind, and proactive manner
• Work flexible hours to support global business meetings; some travel is required
• Schedules, live streams and moderates Group Conversations
• Other duties (and ad hoc tasks) as assigned in support of your executive and business
• Contribute to the broader EBA community by sharing learnings, resources, and mentoring other EBAs as appropriate

Staff Executive Business Administrator to the CEO Requirements

• Experience supporting a C-Level Executive(s) as an EA or executive business partner at a quickly-scaling company, effectively representing the personal brand of the executive as well as the company’s culture and value
• High integrity and track record of maintaining confidentiality of all work product and sensitive information
• Strong attention to detail and proofreading ability
• Extensive technical skills with Google Workspace, Zoom, Slack and Expensify among other tools; demonstrated ability to adopt technical tools quickly (i.e. GitLab.com)
• Self-starter who can operate independently and move quickly from one task to another; creative problem solver, seeks “win-win” solutions; energized by challenges with superb attention to detail
• Excellent interpersonal skills and business acumen; ability to communicate with team members, partnering well across GitLab, and external parties at all levels
• Proven leadership skills and demonstrates one team mindset; able to be a role model for all other EBA’s
• Detailed and goal-oriented planner; possesses the ability to appropriately prioritize business needs and handle multiple tasks in a fast-paced environment
• Approachable and effective communicator across various communication channels and with all levels of the organization
• Experience with event planning & coordination to include support for large meetings, off-sites
• Experience in both start-up and medium size enterprise environments preferred
• Experience working remotely preferred
• A sincere willingness to help out
• A passion for GitLab and for contributing to an exceptional work culture

Title: Executive Assistant To CEO

Remote, North America

Executive Assistant to the Chief Executive Officer & Chief of Staff

Position Description

Reporting directly to the Chief Executive Office (CEO) and the Chief of Staff (CoS), the Executive Assistant provides executive support in a working relationship with both the CEO and the CoS. The Executive Assistant serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO.

The Executive Assistant also organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant must be creative and enjoy working within a small, fast-paced entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal inidual will have the ability to exercise good judgment in a variety of situations, have incredibly strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple, quickly changing priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

The SAC is an independent and impact-creating organization that aims to lead the industry toward a shared vision of sustainability based upon a joint approach for measuring, evaluating, and improving performance. As a non-profit organization, it has members from across the apparel, footwear and textile sector, but exists independently outside any one company so that it can drive progress. The SAC s collective action efforts bring more than 280 global brands, retailers, manufacturers, NGOs, academics and industry associations together. They represent about half of the apparel and footwear industry along the whole supply chain from sustainability pioneers to organizations just getting started.

Roles and Responsibilities

Executive Support

• Completes a broad variety of administrative tasks for the CEO and CoS including managing an active and changing calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging travel plans and developing robust itineraries; completing expense reports in a timely manner;
• Plans, coordinates and ensures the CEO’s schedule is followed and respected. Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to the CEO’s time
• Communicates directly, and on behalf of the CEO, with Board members, staff, and others, on matters related to CEO’s programmatic initiatives
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature, determining appropriate course of action, referral, or response
• Provides a bridge for smooth communication between the CEO and internal departments; demonstrating leadership to maintain credibility, trust and support with the Executive Team
• Works closely and effectively with the CEO and CoS to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer,” having a sense for the issues taking place in the environment and keeping the CEO updated
• Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the CEO, some of which may have organizational impact.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting professional correspondence and other tasks that facilitates and supports the CEO s ability to effectively lead the organization.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with multiple deadline pressures.
• Support the CEO with developing a high-performing culture through team engagement

Communications, Partnerships, and Outreach

• Ensures that the CEO s bio is kept updated and responds to requests for materials regarding the CEO and the organization in general
• Edits and completes first drafts for written communications to internal and external stakeholders as needed
• Develops and edits drafts of google slide presentations as needed to support external engagement
• Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships
• Supports the CEO and CoS with drafting internal correspondence to the SAC team
• Supports the Executive Team with internal team meeting management
• Supports the Executive Team or the Board of Directors with special projects

Qualifications

• Strong organizational and project management skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Ability and willingness to travel domestically and internationally if required
• Forward looking thinker, who actively seeks opportunities and proposes solutions

Education and Experience Requirements

• Bachelor’s degree required
• Strong work tenure: five years of experience supporting C-Level Executives, preferably in a non-profit organization
• Strong experience in internal and external communications with a wide variety of audiences and communication channels
• Proficient in G-Suite and Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat as well as basic understanding of collaborative software tools (Slack, Zoom, Asana, Expensify, Salesforce)

Reporting Structure

This is a full-time role, reporting directly to the CEO and CoS.

Compensation and Location

SAC offers a competitive salary and benefit package commensurate with experience. SAC is a global organization, and as such, SAC staff sometimes work early or late hours.

Executive Assistant

at Ramp

New York, Miami, Remote

Ramp is building the next generation of finance tools—from corporate cards and expense management, to bill payments and accounting integrations—designed to save businesses time and money with every click. Over 5000 businesses are spending an average of 3.5% less and closing their books 8 times faster, thanks to Ramp’s finance automation platform that enables billions of dollars of purchases each year.

Founded in 2019, Ramp has seen nearly 10x year-over-year growth which has led to a valuation of $8.1 billion in just over 3 years. Its investors include Founders Fund, Stripe, Citi, Goldman Sachs, Coatue Management, D1 Capital Partners, Redpoint Ventures and Thrive Capital, as well as over 100 angel investors who were founders or executives of leading companies. The team is made up of talented leaders from some of the leading financial services and fintech companies—Capital One, Stripe, Affirm, Goldman Sachs, American Express, Visa—as well as high-growth technology companies like Facebook, Spotify, Zendesk, Uber, Dropbox, and Instacart. Recently named Fast Company’s most innovative finance company, Ramp is NYC’s fastest-growing startup and America’s fastest-growing corporate card.

About the Role

Ramp is looking for a dynamic Executive Assistant to help support our leadership team and their internal teams. We are looking for someone who has a natural passion for people operations and tech, enjoys taking on new projects, and consistently executes at a high level in our energetic, start-up environment.

What You’ll Do

• Collaborate with the executive team to ensure strong communication across the company
• Maintain complex calendars and ever-changing schedules
• Communicate on behalf of the executive while staying confidential and professional at all times
• Proactively organize and prioritize daily workload
• Arrange domestic and international travel planning and coordination
• Ensure all communication is responded to in a timely manner
• Plan internal off-site meetings, lunches, and team retreats
• Assist with general office duties, support and assist with various administrative tasks

What You Need

• Minimum 3 years of experience as an assistant and proven administrative experience
• Experience in supporting multiple executives
• High proficiency using Google Suite and Slack
• Excellent time-management and organizational skills with superb attention to detail
• Ability to thrive in a fast-paced environment with a positive attitude
• Strong interpersonal skills and a collaborative work style

Nice to Haves

• Experience in high growth start-ups
• Experience supporting operations, growth & finance teams
• Experience in office management and event planning
• Based out of the NYC area

Compensation

• The annual salary/OTE range for the target level for this role in NYC is $95,000-$110,000 + target equity + benefits (including medical, dental, vision, and 401(k)

Ramp Benefits (for U.S. based employees)

• 100% medical, dental & vision insurance coverage for you
  • Partially covered for your dependents
  • OneMedical annual membership
• 401k (including employer match)
• Unlimited PTO
• Annual education reimbursement
• WFH stipend to support your home office needs
• Monthly wellness stipend; Headspace annual membership
• Parental Leave
• Relocation support

Title: Executive Assistant – Strategic Business Partner

Location: US National – Remote

Why project44?

Our mission is to usher in a new era of trust and predictability to transportation and logistics,but there’s still a lot of work to be done. The industry is massive, as is the opportunity. We’re looking for bright, ambitious iniduals to join our growing global team and help us enable a more productive and successful world.We’re changing the way the world ships, and we’re looking for you to help us get there!

We are seeking an Executive Assistant/ Strategic Business Partner to support the Director, Executive Operations (DEO). This person will be tasked with helping to organize global day-to-day operations, manage administrative functions, and assist on key strategic projects alongside our Director, Executive Operations. The primary function will be to support the DEO in an administrative/operational fashion and then ramp into broader operational initiatives in partnership with the global project44 team.

Responsibilities:

Administrative:

• Develops rigorous, seamless, and repeatable cadence in execution
• Maintain and manage business (and personal when needed) calendar
• Anticipate and manage any issues before they occur, create smooth operating motion
• Structure and organize department workday to execute against strategic goals
• Read, monitor, and respond to email
• Serve as business partner in some meetings, manage follow-up correspondence
• Prepare reporting, correspondence internally to help drive success of team
• Interface with executives and teams from investment firms, partners, customers

Operational:

• Assist with reporting functions to drive team success
• Create operational frameworks with DOE and Chief of Staff to drive success
• Work cross-functionally with other teams to improve operational process
• Co-manage key projects deemed most critical to completion
• Assist in building out team and creating leverage for organization

Desired Skills and Attributes:

• Self-starter, takes pride and ownership in work
• Growth oriented mindset, wants to contribute to the growth of the organization
• Calm under pressure and able to think quickly on your feet
• Strong working knowledge of Word, PowerPoint, Excel and Outlook
• Excellent written and verbal communication skills
• Highly organized & proactive
• Adaptable to cultures, work styles, personality types + can build advocacy
• 5+ years of Executive Assistance Experience
• 5+ years of operating experience in a fast-paced work environment
• Fosters and shapes cultural growth of a team environment
• Bachelor’s degree required

Vacancy: Executive Assistant

The New Humanitarian is seeking an ambitious, detail-oriented, strategically minded Executive Assistant to provide high-level support to its CEO, management team and board of directors.

Hours and status: Full time, permanent

Salary: Competitive, based on experience

Start date: ASAP

Location: Remote, with availability during standard CET business hours

The New Humanitarian puts independent journalism at the service of the millions of people affected by humanitarian crises. Our journalists report from the front lines of conflicts and disasters in some 70 hotspots around the world to drive more effective prevention of and response to crises. Our on-the-ground reporting, expert analysis and commentary inform policymakers and practitioners, amplify the voices of those at the heart of crises, and act as a watchdog to hold the humanitarian aid sector accountable.

This new role is erse and stimulating. In addition to the usual administrative tasks, such as scheduling and preparing presentations for senior leaders, the Executive Assistant will support the CEO in driving forward strategic initiatives, such as organising private convenings or coordinating a new innovation hub within the organisation. The Executive Assistant will also coordinate the board of director’s activities, as board secretary; and support other senior leaders as relevant.

The successful candidate will join an organisation with a compelling mission; a strong reputation built over more than 25 years for journalistic integrity and credibility; a team deeply committed to its work; and a commitment to becoming a transformative newsroom that practises decolonised journalism, puts impact at the centre of its work, and adopts a progressive culture centred on well-being.

You will join our small, passionate team working at the nexus of some of the world’s most urgent challenges: building a more equitable, inclusive model of world-class journalism and improving the lives of some of the world’s most vulnerable people.

The role

Your mission is to help the senior leaders of the organisation function more smoothly, effectively and efficiently. You will support strategic, operational and ad-hoc initiatives from planning to execution.

This will involve communication with board members, potential funders, and team members and access to sensitive information as well as high-level meetings.

You will have four areas of focus:

• Administration: You will manage the CEO’s schedule, filter their email and help optimise their time.
• Management Support: You will keep the management team on track with our annual strategic planning cycle, and help the senior leaders put on team-wide presentations or events.
• Governance: You will coordinate the work of the board of directors, including drafting agendas, taking minutes, ensuring follow-up and identifying prospective new board members.
• Special Initiatives: You will support the execution of special cross-team projects and events driven by the CEO.

Who we’re looking for

The ideal person for the job will be a problem solver with excellent communication skills, strong writing ability, and impeccable attention to detail. You are a people person and have a service orientation. You are not easily frazzled; you thrive off managing complex schedules and having many projects on the go at any given time.

You have an ability to synthesise information for busy senior leaders and are extremely diplomatic and professional in your communications. You take initiative and pursue opportunities to make things better without waiting to be tasked.

The single most important quality for this role is that you are motivated and keen to learn and grow, but you will benefit from having previous experience working in an office environment and performing administrative tasks.

Speaking multiple languages, particularly French, is an asset, as is experience in the following:

• providing support to senior leaders
• working in start-up environments
• working on humanitarian issues
• performing strategic planning or policy roles

The following core competencies will be put to the test in this role:

• Organisation: You are highly organised in how you store information and coordinate logistics. You are meticulous when it comes to detail.
• Clear and professional communication: You communicate with respect and care; you understand your audience; and what details will matter to them.
• Discretion: You exercise judgement with regards to confidential or sensitive information.
• Agility: You can thrive amid uncertainty. You are flexible enough to adapt to evolving demands of the job.
• Resilience: You’ve got grit. You don’t give up easily. You push through difficulty and are proactive in seeking solutions to challenges.

We especially welcome candidates who reflect the erse communities our journalism serves and will prioritise those who come from or have strong links in Africa, Asia, the Middle East, and Latin America, or lived experience of humanitarian crisis.

We have described the qualities we are seeking in this position, but we recognise that there will be strong candidates who do not meet all the requirements listed here but have other important qualities. Thus, we encourage all interested candidates to apply.

Key Responsibilities

• Provide direct administrative support to the CEO, including managing their calendar, maintaining and organising their contacts, and filtering their email
• Plan, organise, and schedule meetings and events in which the CEO is participating; screen for conflicts, and liaise with other team members to ensure they are prepared
• Research and/or draft communications with key stakeholders on the CEO’s behalf
• Monitor the strategic planning cycle and schedule meetings and reviews accordingly
• Prepare presentations for meetings of the management team, staff and board
• Coordinate cross-team initiatives, such as inviting guest speakers or sending out team-wide newsletters
• Research/explore new organisational opportunities and/or partnerships with third parties, from training to new office space
• Organise board meetings and liaise with board members as relevant
• Take minutes at board and sub-committee meetings
• Track action points and required follow-up
• Identify prospective board members and support the CEO with succession planning at board level
• Provide administrative and strategic support to initiatives driven by the CEO or other cross-team initiatives. This may involve research, outreach, logistics, drafting policy documents or otherwise driving processes forward.

Title: Senior Executive Assistant

Location: US National

Full-Time

Together, we can beat cancer.

At Varian, a Siemens Healthineers Company, we bring together the world’s best talent to realize our vision of a world without fear of cancer. Together, we work passionately to develop and deliver easy-to-use, efficient oncology solutions.

We are part of an incredible community of scientists, clinicians, developers, researchers, professionals, and skilled specialists pushing the boundaries of what’s possible, to improve people’s lives around the world. We embrace a culture of inclusivity in which the power and potential of every inidual can be unleashed. We spark ideas that lead to positive impact and continued success.

If you want to be part of this important mission, we want to hear from you.

The senior executive assistant (EA) role supports the SVP of Global Supply Chain Operations (SCO) and works to make the organization run smoothly by maximizing productivity to help make decisions more easily. The SCO organization is large and complex and includes multiple functions including sales order management, planning, procurement, manufacturing, logistics and customer installations with employees in 30+ countries. US headquarters is in Palo Alto, CA.

Job Responsibilities:

• Manage the leader’s daily schedule and prioritize meetings. Must be able to understand business needs, apply judgment to triaging issues as they come in, and work with the executive to bring attention to high-priority items.
• Organize and maintain complex calendars across multiple time zones using a high level of tact, integrity, and confidentiality.
• Requires strong problem-solving skills, independent self-direction, and follow up with an aptitude for speed, collaboration, and open communication. Follow up on action items on behalf of the executives, as appropriate.
• Partner and network with other administrative assistants to collaborate, obtain information, get things done both inside Varian as well as other isions.
• Arrange and coordinate complex travel arrangements, accommodations, and all trip logistics expeditiously and accurately. Understand the executives’ needs/preferences and schedule accordingly. Prepare and track expense reports as they happen.
• Follow up on requested items. Resolve time-sensitive issues with a high degree of precision and speed and exhibit strong organizational skills.
• Project manage all logistics for inidual or multi-attendee meetings both at company facility and offsite across the globe. Ensure hotel, IT support, transportation, meeting logistics, food, entertainment is all handled with detailed precision and proactively. Coordinate with other locations to ensure receiving end is well arranged.
• Proactively identify opportunities to make the overall team more efficient over the long-term including use of shared tools and files.
• Support team-related space planning initiatives, office moves, and facilities issues.

Qualifications/Education/Experience/Skills:

• Excellent problem-solving and judgment skills and must be able to handle details of a highly confidential and critical nature.
• Demonstrated ability to work with a sense of urgency and under pressure to handle multiple tasks and prioritize effectively.
• Must be able to proactively drive meeting cadences, planning, and time management for the executive including ensuring they have blocked time for critical work.
• Highly organized with an ability to demonstrate meticulous attention to detail, adaptability, flexibility, resourcefulness, and efficiency.
• Excellent communication skills (both written and oral), professional demeanor and maintaining a positive outlook.
• A can-do attitude that focuses on getting the job done.
• Proficient in utilizing business tools such as MS Office applications; Teams, Outlook, Word, Excel, and PowerPoint. Ability to quickly learn various company-specific web base applications (Concur, Workday, SharePoint, etc)
• Bachelor’s Degree or equivalent experience. 5+ years of relevant work experience supporting at the C-Suite/SVP/VP level in a complex and dynamic environment.

Role Location:

Can be remote US or in person Palo Alto, CA

Executive Assistant

Consultwebs

Remote

Consultwebs

REMOTE FULL TIME (32 hours per week)

Our company is growing! We’re looking for a proactive, communicative, and detail-oriented full-time executive assistant for our sales team. Your primary job will be to assist our Vice President of Business Development and Senior Marketing Advisor with various tasks and projects. Administrative duties include company intake and appointment setting for inbound leads, CRM and calendar management, and lead generation through networking. The executive assistant should have superb organization and communication skills. Ready to join the team? Send in your application today!

Responsibilities

Responsibilities include, but are not limited to, assisting with:

• Company intake via phone and contact forms as well as appointment setting for inbound leads
• Lead Generation through networking on various platforms including social media
• Support and nurturing of referral relationships
• Use of HubSpot to create and maintain contacts/tasks, calendars, and automation.
• Internal communication among teams to support sales requests
• Proposal preparation and review
• Note-taking, follow-up, and implementation accountability

Qualifications

• A high school diploma or equivalent is required, and some college experience is preferred
• Previous administrative experience is required, some Sales experience is preferred
• History of being deadline-driven, proactive, extremely organized, and detail-oriented
• Display excellent written, problem-solving, and verbal communication skills.
• Basic knowledge of Google docs, sheets, etc.
• Strong communication skills and a compelling ability to build relationships
• Fluent in English (verbal and written)
• Previous experience using ClickUp is a bonus

Compensation

$40,000 (annual) + bonuses

About Consultwebs

Our company is devoted to winning for clients and our team members. We invest in our team both professionally and personally. We also believe in work-life balance. One of our biggest benefits is our four-day workweek. Our team works 32 hours over a period of four days, but is paid for 40 hours! We seek to listen to our team’s needs and ideas!

Consultwebs was one of the first companies to focus on law firm search engine optimization. Now, over two decades later, we are proud to have helped hundreds of law firms build their book of business and their brands.

We use internet marketing to ensure law firms are taking advantage of every opportunity mobile-first designs, SEO, PPC, online video advertising to build their brand and bring in cases from the web.

Senior Executive Assistant

Remote – Nationwide

Full time

R013493

Thank you for considering a career at Ensemble Health Partners!

Ensemble Health Partners is a leading provider of technology-enabled revenue cycle management solutions for health systems, including hospitals and affiliated physician groups. They offer end-to-end revenue cycle solutions as well as a comprehensive suite of point solutions to clients across the country.

Ensemble keeps communities healthy by keeping hospitals healthy. We recognize that healthcare requires a human touch, and we believe that every touch should be meaningful. This is why our people are the most important part of who we are. By empowering them to challenge the status quo, we know they will be the difference.

The Opportunity:

Primary Responsibilities

• Provide comprehensive calendar management for Executives
• Act as a liaison and provide support for the Executive’s department.
• Complete a broad variety of administrative tasks that facilitate the Executive’s ability to effectively lead their departments including but not limited to; project planning, presentation production, minute taking during meetings, action tracking.
• Serve as a primary point of contact for internal and external constituencies on all matters pertaining to the Commercial Executives
• Work closely with the Executive to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
• Maintain open communications with the entire executive team as well as the associates that support them.
• Coordinate team related activities including but not limited to, Weekly & Monthly Team Meetings, Outings, Retreats, etc.
• Provide “gatekeeper” and “gateway” role, providing a bridge for smooth communication between the executive, their staff, and peers.
• Manage the Commercial Executive’s travel and reimbursable expenses.
• Provide event management support as requested.
• Provide hospitality to all guests and help to create a welcoming environment.
• Build long-lasting relationships with both external and internal stakeholders.
• Perform other projects/duties as assigned for the overall benefit of the organization.

Join an award-winning company

• Three-time winner of Best in KLAS 2020-2022
• 2022 Top Workplaces Healthcare Industry Award
• 2022 Top Workplaces USA Award
• 2022 Top Workplaces Culture Excellence Awards
  • Innovation
  • Work-Life Flexibility
  • Leadership
  • Purpose + Values

Bottom line, we believe in empowering people and giving them the tools and resources needed to thrive. A few of those include:

• Benefit packages – We offer a variety of medical plans, retirement options, and 401k options.
• Wellness Programs Are designed to help our associates enhance their health, including a comprehensive annual health risk assessment.
• Our Culture Ensemble’s Associate Engagement Committee facilitates fundraising, community outreach and DEI events throughout the year.
• Growth We invest in your professional development. Each associate receives a professional certification relevant to their field and can obtain tuition reimbursement.
• Recognition We offer quarterly and annual incentive programs for all employees who go beyond and keep raising the bar for themselves and the company.

Title: Administrative Assistant III – Vice President of United States Sales

Location: United States

Open to US Remote

Job Description

Travel: No

Careers that Change Lives

We seek out and hire a erse workforce at every level: We need fresh ideas and inclusive insights to continue to be an innovative industry leader that’s why we make it a point to seek out, attract and develop employees who are patient-centric, passionate, and who represent the same wide variety of life experiences as our patients.

A Day in the Life

Responsibilities may include the following and other duties may be assigned.

• Provides general administrative support including preparing communications and maintaining schedules.
• Performs normal office functions such as setting up and maintaining files; arranging meetings and conferences; Gathers, compiles and reports on information relevant to supervisor’s assignment.
• Administers inter-department or inter-unit programs or processes.
• Responsible for coordinating travel and submitting expenses for VP.
• Provide proactive administrative and program operations support to the leadership team as needed to ensure the department runs smoothly
• Attend leadership meetings as appropriate and represent leader as needed with stakeholders and their staff. Serving as technology lead for presentations and webinars.
• Prepare and coordinate the preparation of presentation materials for strategic plan, budget and other executive meetings, ensuring professional presentation, completeness and timeliness
• Use problem solving techniques, tact and discretion when handling telephone calls, making travel arrangements, scheduling meetings and managing other requests for information
• Track program and project status interacting with program leaders and project managers to ensure timely reporting
• Compile regular status reports from the team to the leaders; prepare and distribute regular operating reports and scorecards
• Performs various administrative duties including assisting with agendas, recording and distributing meeting minutes as needed. Maintains confidential records, files and report, Internet/Intranet research, setting up new hires, ordering supplies and equipment, product shipments, maintain organizational charts and email distribution lists
• Conference, offsite and internal event planning as needed including the set up for department routines such as, team meetings and other operating mechanism support as needed.
• Coordinate meetings to include Zoom, video-conferencing, conference calls, travel, location, catering, etc.
• Acts as an information resource on organizational policies and procedures
• Coordinate and initiate plans for the monthly/quarterly/annual meetings, as required, including agendas, meeting room reservations, food reservations, presentations, and other duties as assigned by the leaders or their designee
• Lead and coordinate special projects as directed
• Prepare expense reports, audit and approve direct report expense reports

Must Have: Minimum Requirements

• High School Diploma or GED with 4+ years of administrative support experience

Nice to Have

• Excellent verbal and written communication skills
• Initiative to drive projects without direct supervision
• Team player
• Strong PowerPoint and moderate Excel skills
• Meeting coordination experience
• Excellent time management and organizational skills

Executive Assistant

Remote within the US

About Us

KeyMe is revolutionizing lockout solutions for homes, cars and businesses. Via artificial intelligence and robotics, KeyMe allows users to store, share, and duplicate their physical keys and RFID cards. Fully automated self-service key duplicating kiosks can be found in over 4,000+ locations across the country in major retailers such as Bed Bath & Beyond, Kroger, Rite Aid, 7-Eleven, Menards, AutoZone, and many others.

Additionally, KeyMe offers customers a one-stop solution for all their locksmith needs ranging from lockouts and re-keys to complex installations and custom jobs. All KeyMe locksmiths have extensive experience and are fully vetted to ensure our customers receive the utmost quality experience. With upfront set pricing, customers know they will never be confronted with last minute charges. KeyMe’s smart routing gives customers the ability to monitor their Locksmith’s arrival, job progress, and receive instant receipts. KeyMe is providing unrivaled service quality, prices, and customer experience into the $12B/yr locksmith industry.

KeyMe is an exciting, well-funded (over $150M raised to date), tech company that is solving real consumer pain points. KeyMe is proud to have an open, collaborative and relaxed atmosphere where bright professionals work hard and enjoy what they do. With the added benefit of a friendly, flexible and creative working culture, you’ll be joining a forward-thinking, expanding team to continue opening doors for our customers.

We’re committed to providing a erse, equitable and inclusive workplace where team members from all backgrounds, ethnicities, cultures, and experiences feel welcome and thrive. We do not discriminate on the basis of race, color, ancestry, religion, national origin, sexual orientation, age, citizenship, marital or family status, disability, gender identity or expression, veteran status, or any other legally protected status.

About this Role

We are looking for an Executive Assistant who can provide support to the CEO and executive team across calendar and administrative functions. This role works very closely with the broader leadership team and partners with teams across the organization. This position will be managed by the VP of People Ops. This position is remote.

Who Are You?

You are a proactive problem solver with exceptional communication skills and meticulous attention for details. You have experience performing administrative duties and providing support to executives. You thrive in face-paced environments, and have an entrepreneurial spirit. You are self motivated, resourceful, and have a can do, “get stuff done” attitude.

What You’ll Be Doing

• Managing multiple business related tasks including scheduling, calendar management, and general organizational activities
• Provide administrative support such as creating, formatting and editing correspondence and presentations with minimal direction and precision, processing expenses and invoices and coordinating meetings
• Liaise with internal staff at all levels, manage and maintain the executive’s schedule and appointments.
• Keep the executive well informed of upcoming commitments and responsibilities and required follow ups; anticipate needs in advance of meetings, presentations, conferences
• Manage travel logistics and activities, including itineraries, accommodations, transportation, and meals
• Organize team communications and plan and execute client and team meetings and events
• Assist with administrative tasks related to HR
• Perform other duties as assigned

How We Know You Can Do It

• Bachelor’s Degree preferred
• Must have 2-4 years of administrative experience reporting directly to upper management
• Excellent written and verbal communication skills, interpersonal skills, and organizational skills.
• Ability to multitask and perform well under pressure, prioritize and stay calm in a fast-paced environment
• Proficiency in Google Suite and MS Office and an aptitude for learning new systems and software
• Be a strategic and critical thinker who is forward thinking, detail-oriented, analytical and well-organized
• Very proactive and takes initiative and ownership of projects
• Maintain strict confidentiality at all times
• Flexible hours required
• Ability to working across various U.S. time zones

What You’ll Get

• A compensation package that includes salary and stock options
• Health, dental, and vision insurance
• 401K plan with match
• Remote budget to set up your home office
• Flexible PTO Policy
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)

Title: Sr. Administrative Assistant

Location: Remote – United States

At Databricks, we are passionate about enabling data teams to solve the world’s toughest problems from making the next mode of transportation a reality to accelerating the development of medical breakthroughs. We do this by building and running the world’s best data and AI infrastructure platform so our customers can use deep data insights to improve their business. Founded by engineers and customer obsessed we leap at every opportunity to tackle technical challenges, from designing next-gen UI/UX for interfacing with data to scaling our services and infrastructure across millions of virtual machines. And we’re only getting started.

Are you ready to be part of a hyper-growth technology company? We are looking for an outstanding Senior Administrative Assistant (Sr. AA) to support two VP-level leaders within our Field Engineering team. If you are an experienced Sr. AA and interested in being part of an exciting and fast-paced team, we are looking for you.

The impact you will have:

• Calendar management – organize all meetings including team meetings, offsite meetings, customer, and team member meetings across international time zones
• Schedule logistics for meetings, conferences and special events (onsite & offsite)
• Work with the Execs’ to ensure they are prepared for meetings, interviews, travel, and briefings
• Organize and prioritize multiple work activities
• Be a liaison for the VPs; relay and exchange information with others including: Senior leaders and other organizations
• Set agendas, create meeting notes and action items from weekly staff meetings
• Contribute to the Admin/Ops team by engaging with colleagues to support planning for meetings, off-sites, events, projects, and professional growth
• Provide backup support for other executives

What we look for:

• 4+ years of applicable administrative experience, in a global software organization
• Experience partnering with senior management in a fast paced environment
• Accomplish administrative activities, with a high degree of organization and process
• Experience with the setting up and management of virtual meetings and tools e.g., Zoom, Google Hangouts, and conference calls
• Robust experience with the entire Google Suite
• Teamwork skills and an ability to offer suggestions and improvements to process and work very collaboratively with others

Benefits

• Comprehensive health coverage including medical, dental, and vision
• 401(k) Plan
• Equity awards
• Flexible time off
• Paid parental leave
• Family Planning
• Gym reimbursement
• Annual personal development fund
• Employee Assistance Program (EAP)

About Databricks

Databricks is the lakehouse company. More than 7,000 organizations worldwide including Comcast, Cond Nast, H&M and over 50% of the Fortune 500 rely on the Databricks Lakehouse Platform to unify their data, analytics and AI. Databricks is headquartered in San Francisco, with offices around the globe. Founded by the original creators of Apache Spark , Delta Lake and MLflow, Databricks is on a mission to help data teams solve the world’s toughest problems. To learn more, follow Databricks on Twitter, LinkedIn and Facebook.

Executive Assistant

at DoorDash

NEW YORK, NY; SAN FRANCISCO, CA; UNITED STATES – REMOTE

About the Team

DoorDash is scaling at an unprecedented rate, and we are hiring an Executive Assistant to partner with leaders of our organization. As operators and marketers, we partner with all of your favorite restaurants and local merchants to make DoorDash the #1 local delivery app.

You’ll be an essential part of the team, responsible for keeping our executives efficient and allowing them to make a difference while building and scaling new ways to delight our customers using the DoorDash platform. We aim to be one step ahead. We value going into each day making the impossible possible.

About the Role

You will support our People Team leaders and their teams. You will be their “go-to” person for calendar management, team-building activities, and project management. You will report to the Executive Business Partner on our Administrative Team.

You’re excited about this opportunity because you will

• Help keep our teams organized and efficient by proactively moving conflicts and enabling our leaders to make an impact
• Promote team culture and cohesion
• Plan and execute meetings & events for our team
• Manage multiple projects simultaneously
• Handle highly confidential information
• Be an integral part of our team

What We’re Looking For…

• You have 3-4+ years of experience in an administrative support role
• Excellent written/verbal communications
• You enjoy diagnosing issues and implementing creative solutions to solve challenges
• You are flexible to shifting priorities
• You are able to manage your time effectively
• You have excellent attention to detail
• You feel comfortable working autonomously

Why You’ll Love Working at DoorDash…

• We are leaders – Leadership is not limited to our management team. It’s something everyone at DoorDash embraces and embodies.
• We are doers – We believe the only way to predict the future is to build it. Creating solutions to lead our company and our industry is what we do — on every project, every day.
• We are learners – Everyone here is learning on the job, no matter if we’ve been in a role for one year or one minute.
• We are customer-obsessed – Our mission is to grow and empower local economies. We are committed to our customers, merchants, and dashers and believe in connecting people with possibility.
• We are all DoorDash – The magic of DoorDash is our people, together making our inspiring goals attainable and driving us to greater heights.

About DoorDash

At DoorDash, our mission to empower local economies shapes how our team members move quickly, learn, and reiterate in order to make impactful decisions that display empathy for our range of usersfrom Dashers to merchant partners to consumers. We are a technology and logistics company that started with door-to-door delivery, and we are looking for team members who can help us go from a company that is known for delivering food to a company that people turn to for any and all goods.

DoorDash is growing rapidly and changing constantly, which gives our team members the opportunity to share their unique perspectives, solve new challenges, and own their careers. We’re committed to supporting employees’ happiness, healthiness, and overall well-being by providing comprehensive benefits and perks including premium healthcare, wellness expense reimbursement, paid parental leave and more.

Our Commitment to Diversity and Inclusion

We’re committed to growing and empowering a more inclusive community within our company, industry, and cities. That’s why we hire and cultivate erse teams of people from all backgrounds, experiences, and perspectives. We believe that true innovation happens when everyone has room at the table and the tools, resources, and opportunity to excel.

Statement of Non-Discrimination: In keeping with our beliefs and goals, no employee or applicant will face discrimination or harassment based on: race, color, ancestry, national origin, religion, age, gender, marital/domestic partner status, sexual orientation, gender identity or expression, disability status, or veteran status. Above and beyond discrimination and harassment based on protected categories, we also strive to prevent other subtler forms of inappropriate behavior (i.e., stereotyping) from ever gaining a foothold in our office. Whether blatant or hidden, barriers to success have no place at DoorDash. We value a erse workforce people who identify as women, non-binary or gender non-conforming, LGBTQIA+, American Indian or Native Alaskan, Black or African American, Hispanic or Latinx, Native Hawaiian or Other Pacific Islander, differently-abled, caretakers and parents, and veterans are strongly encouraged to apply. Thank you to the Level Playing Field Institute for this statement of non-discrimination.

Pursuant to the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Initiative for Hiring Ordinance, and any other state or local hiring regulations, we will consider for employment any qualified applicant, including those with arrest and conviction records, in a manner consistent with the applicable regulation.

Pursuant to the Colorado Fair Pay Act, the base salary range in Colorado for this position is $89,888 – $121,613, plus opportunities for equity and commission. Compensation in other geographies may vary.

If you need any accommodations, please inform your recruiting contact upon initial connection.

Title: Administrative Assistant, Talent Programs

Location: United States – Remote

About Netflix:

Netflix is the world’s leading streaming entertainment service with 204 million paid memberships in over 190 countries enjoying TV series, documentaries and feature films across a wide variety of genres and languages. Members can watch as much as they want, anytime, anywhere, on any internet-connected screen. Members can play, pause and resume watching, all without commercials or commitments.

We are at the intersection of award winning entertainment and cutting edge technology, powered by our Freedom and Responsibility culture and some of the most innovative and collaborative talent in the world. At the center of this is the Netflix Talent team, who are responsible for identifying, attracting and developing Netflix’s team of stunning colleagues. We are seeking an experienced Administrative Assistant to support our executives on the Talent team.

The Role:

A successful candidate will be self-motivated, proactive, quick-thinking, flexible, able to juggle multiple and erse responsibilities. They will need to have a strong emphasis on organization and unwavering attention to detail at all times as well as interest and enjoyment in planning team activities and events. This is a demanding and fast-moving position that requires someone who is able to exercise good judgment and significant initiative.

Specific responsibilities include, but are not limited to:

• Maintain calendars for 2 Directors and alignment with their direct reports, including scheduling meetings both internally and externally, and booking various events
• Coordinate travel arrangements, both domestically and internationally, including passport renewals and processing visas
• Plan team and cross-functional offsites through coordination with hotels and vendors for lodging, catering, flights, A/V, and transport
• Process expense reports
• Assist with onboarding new hire tasks for this team
• Display professionalism in communication with internal and external partners

Qualifications:

• 5+ years as an executive/administrative assistant Prior experience supporting executives is preferred
• Event organization experience
• Strong written and verbal communication skills and the ability to multi-task
• Proficiency in Google Preferred: Gmail, GCalendar, Google Docs, Google Groups, MS Word/ExcelAbility to be discrete and maintain confidential information
• Understanding of how to prioritize and respond accordingly
• Team-player who operates in a fast-paced team-oriented setting

Title: Associate Administrative Assistant – Remote

Location: United States

Work Type: Full-Time Regular

Performs basic administrative duties, under direct supervision, primarily supporting non-complex business functions.

WHAT YOU’LL DO:

• Provides basic administrative and data entry support for the department, which may involve sensitive and confidential information and the application of guidelines and procedures. Enters, maintains and distributes information into and/or out of databases. May provide backup support for departmental needs as appropriate.
• Drafts and sends email correspondence. Handles, distributes, and directs multiple inquiries (phone, electronic messages, mail), which may be of confidential in nature, from internal & external business partners, clients, customers, vendors and management.
• Uses multiple applications and systems to produce various business documents, correspondence, spreadsheets, reports, etc. to support departmental needs.
• May assist with the coordination of calendars to include scheduling meetings, reserving conference rooms, coordinating technical resources and other meeting requirements as needed.

ABOUT YOU:

• You help promote a culture of ersity and inclusion within the department and the larger organization. You value different ideas and opinions. You listen courageously and remain curious in all that you do.
• You are able to work remotely and have access to high-speed internet.
• Must be located in United States or Puerto Rico.
• Some knowledge and experience within a business environment. Experience with a personal computer and multi-functional printer. Knowledge of and experience with various software packages including Word, Excel, Powerpoint, and Outlook.
• Effective verbal and written communication, interpersonal and customer service skills. Ability to proofread and apply proper punctuation, spelling, and grammar to process accurate business materials. Effectively partners with internal and external business partners and customers.
• Effective time management and organizational skills with an attention to detail and analytical and decision making abilities. Ability to develop and apply creative approaches to business activities.
• Ability to demonstrate approachability, work independently, and/or as part of a team in a collaborative environment.
• Ability to adapt to a erse and changing work environment. Willingness to learn new skills with an ability to multi-task. Ability to exhibit patience and persistence in completing work assignments.
• Ability to maintain regular and predictable attendance with adherance to department expectations. Demonstrates a sense of urgency and is accountable for results.

VALUABLE EXPERIENCE:

• Strong attention to detail
• Strong customer service
• Knowledge of medical records
• Claims experience

WHAT WE CAN OFFER YOU:

• A erse workplace where associates feel a sense of belonging. To learn more about our commitment of Diversity, Equity and Inclusion.
• An organization that feels like a small, close-knit community and has the strength of a Fortune 500 company.
• Tuition reimbursement, training and career development.
• Comprehensive benefits plan that includes medical, dental, vision, disability and life insurance.
• Flexible spending accounts for healthcare and childcare needs.
• 401(k) plan with a 2% company contribution and 6% company match.
• Competitive pay with an opportunity for incentives for all associates.
• Flexible work schedules with a healthy amount of paid time off.
• Salary Range: Minimum: $18.00 MidPoint: $21.30 Maximum: $24.60
• Pay commensurate with experience.
• Recognized as a certified Great Place to Work.

Executive Assistant

locations New York, New York, USA

USA – Remote

time type Full time

job requisition id R50019949

OVERVIEW OF THE COMPANY

Fox Corporation

Under the FOX banner, we produce and distribute content through some of the world’s leading and most valued brands, including: FOX News, FOX Sports, the Fox Network, and the FOX Television Stations. We empower a erse range of creators to imagine and develop culturally significant content, while building an organization that thrives on creative ideas, operational expertise and strategic thinking.

JOB DESCRIPTION

The Administrative Assistant will support the SVP of Data and Commercial Tech. The ideal candidate will have experience supporting senior leadership. You will be responsible for managing a wide range of administrative duties. You must be able to work independently with little to no supervision as well as with others. You must be diplomatic, exceedingly well organized, flexible, and enjoy the challenges of supporting a fast-paced business.

This position requires the ability to interact with employees at all levels and work well under pressure while remaining flexible, proactive, resourceful and efficient, with a high-level of professionalism and confidentiality.

A SNAPSHOT OF YOUR RESPONSIBILITIES

• Manage and juggle heavy calendar scheduling including multiple meetings and changes
• Coordinate complex executive meetings and events
• Reconcile invoices, track budgets, and complete expense reports
• Handle and maintain highly confidential and sensitive information

WHAT YOU WILL NEED

• 2+ years experience supporting at the senior leadership or executive level
• Experience scheduling travel arrangements including airfare, hotel, car arrangements, etc.
• Expert-level written and verbal communication skills
• Strong decision making ability and attention to detail
• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
• Exceptional work ethic and trustworthiness
• Willingness to work overtime with short notice
• Ability to work flexible work hours as needed

NICE TO HAVE, BUT NOT A DEALBREAKER

• Undergraduate degree

Learn more about Fox Tech at https://tech.fox.com

#foxtech

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.

At FOX, we foster a culture and environment where everyone feels welcome and can thrive. We are deeply committed to ersity, equity, and inclusion, including attracting, retaining, and promoting erse talent across our company. We live in a erse world, with different ideas and different perspectives that come together to spark new ideas and make great things happen. That means reflecting the ersity of the world around us is critical to our company’s success. We ensure that our viewers, communities and employees feel heard, represented, and celebrated both on screen and off.

Title: Executive Administrative Assistant

Location: US National

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You’ll work with dynamic colleagues – experts in their fields – who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you’ll have new and exciting opportunities to make life brighter for our Clients – who are at the heart of everything we do. Discover how you can make a difference in the lives of iniduals, families and communities around the world.

Job Description:

What you will do:

The Executive Administrative Assistant to the Group Distribution Leadership Team is accountable for the management of day-to-day administrative support needs of the SVP and the leadership team for Group Distribution. The role is accountable for providing confidential, professional, and proactive administrative assistance.

The successful candidate will demonstrate a professional demeanor, displaying self-confidence, decorum, and diplomacy as well as being a proactive professional with superior organization and time management skills with the ability to handle a variety of responsibilities. The role is fast paced with multiple demands and requires a high level of initiative, judgement, and ability to problem solve.

Accountabilities:

• Calendar management: Manage all aspects of the leaders’ calendars and provide support for their teams as needed. Promptly schedule meetings as requested, use discretion to prioritize meeting requests, ensuring meeting conflicts are avoided and the leader’s business priorities are considered. Provide agendas and pre-reads to meeting participants as needed. Ensure the leaders have agendas and pre-reads in advance of meetings.

• Meeting coordination: Work with internal and external partners to book meetings; proactively prepare all meeting materials. Coordinate booking rooms, managing agenda items, catering needs, and technology services. Leverage zoom to open, record, support and follow-up on meetings as requested. Assist with Distribution conferences. Manage meeting agendas and speaker & participant attendance.

• Email management: Monitor and respond to emails on behalf of the leaders. Track requests, action items, follow-up items, and other important deadlines on behalf of leaders.

• Travel management: Manage all travel arrangements and accompanying material needs for travel for the leaders; provide support for the team as needed. Thoughtfully manage leaders’ travel arrangements ensuring complex itineraries are accommodated. Make appropriate arrangements ensuring travel preferences are considered and arrangements executed without incident.

• Purchasing: Set up new vendors in Sun Life systems. Manage payment of contracts, service invoices and purchase orders. Manage sponsorship payments. Order office supplies for Group Distribution Leaders. Organize recognition gifts, bereavement gifts, and charitable donations for Distribution teams.

• Expenses: Prepare expense reports for leaders in a timely manner, resolving all issues.

• Internal relationships: Work closely with Distribution Support Coordinator and the Distribution teams. Build strong relationships with EAs and other internal partners. Provide backup for other Sun Life U.S. administrative staff.

• New Hire Support: Support all Group Distribution new hires order equipment, secure system access and business applications, request all necessary tools and supplies, communicate with new hires, and work with internal partners to provide a positive first impression to new hires. Work with Distribution L&D team to continuously enhance and improve the new hire onboarding and training experience.

• Territory & Directory Tool Maintenance: Maintain Distribution directories, territory maps, org. charts, email groups, and chat groups. Update for new hires, promotions, role changes, org. changes, and terminations.

• Other: Perform other administrative accountabilities as required.

What you will need to succeed:

• Excellent verbal and written communication skills
• Positive attitude and a strong Client service orientation
• Self-motivated, disciplined, and comfortable working with minimal supervision
• Willing to learn systems and applications required for the position
• Experience working in a virtual environment
• Ability to work with a erse range of people

Required Education and Skills:

• 5+ years of experience working as an Executive Assistant supporting senior leaders
• Proficiency in Microsoft Office Suite
• Ability to perform with professionalism and discretion
• Strong interpersonal skills with the ability to work in a team environment and independently
• Ability to handle and maintain confidential information
• Excellent organization and time management skills
• High attention to detail, accuracy, and thoroughness

What is in it for you?

Excellent benefits with generous vacation and sick time, 401K match, noncontributory retirement plan, Paid Family Medical Leave, sabbatical program and much more

Friendly, collaborative and inclusive culture

Our agile work environment allows our employees the flexibility to give and feel their best at work

If you are a Colorado resident, the minimum starting salary for this position will be $62,600 annually. Sun Life will consider various factors in determining the actual pay including your skills, qualifications and experience. This position is also eligible for a broad range of competitive benefits including a choice of company-subsidized medical plans, consisting of network-based plans and plans offering the freedom to go to any provider and two company-subsidized dental plans. We also provide company-paid Basic Life and Accidental Death and Dismemberment (AD&D) insurance and Optional Life Insurance that you may purchase for additional coverage. We offer a very generous Paid Family & Medical Leave program, LTD and attractive vacation and sick time. We provide voluntary supplemental health programs such as Accident and Hospital insurance and Critical illness and Cancer insurance. Tax-advantaged accounts include Health Savings Accounts, Health Care and Dependent Care FSA accounts and Commuter Benefit accounts. Our 401(k) plan consists of a company match and employer sponsored contributions.

Workforce Optimization Coordinator

locations

Remote

time type

Full time

job requisition id

JR-08481

Workforce Optimization Coordinator

Cancer care is all we do

Hope in healing

Cancer Treatment Centers of America (CTCA), part of City of Hope, takes a unique and integrative approach to cancer care. Our patient-centered care model is founded on a commitment to personalized medicine, tailoring a combination of treatments to the needs of each inidual patient. At the same time, we support patients’ quality of life by offering therapies designed to help them manage the side effects of treatment, addressing their physical, spiritual and emotional needs, so they are better able to stay on their treatment regimens and get back to life. At the core of our whole-person approach is what we call the Mother Standard of care, so named because it requires that we treat our patients, and one another, like we would want our loved ones to be treated. This innovative approach has earned our hospitals a Best Place to Work distinction and numerous accreditations. Each of us has a stake in the successful outcomes of every patient we treat.

Job Description:

HOURS – 7a-7p PT – May Need To Work Some Holidays & Weekends

The Workforce Optimization Coordinator is responsible for the daily efforts to provide a great patient and employee experience by effectively delivering contact center real-time management with the purpose of optimizing resources to achieve service level standards. Key functional responsibility includes the ability to demonstrate a strong understanding of how planning/forecasting staffing requirements translate to the creation of optimal schedules and real-time (intra-day) management to support new patient intake contact center operations. The ability to create forecasting and scheduling to that forecast is crucial. This position requires some evening and weekend availability as business needs arise.

Skills, Education and Additional Information

• High School diploma or equivalent required
• Minimum 3 years’ experience required
• Bachelor’s Degree in Business Information Systems or other related degree preferred
• 2+ years of experience with scheduling and forecasting call center inquiry volume preferred
• Knowledge of Agent Desktop Supervisor/Telephony system is required, Cisco preferred
• Knowledge of Workforce Manager systems is required, Verint preferred.
• Knowledge of Customer Relationship Management platform is required, Salesforce preferred
• Proficient in MS Office (outlook, OneDrive, SharePoint, Word, Excel, Visio, PowerPoint, teams)
• Ability to schedule and coordinate department activities, identify training needs, and effectively respond to changes in the work environment
• Strong planning skills with the ability to multi-task while being detail oriented
• Tract, integrity, flexibility, problem solving capacity
• Understand how this role impacts our patients and how to positively impact their experience

#LI-REMOTE

We win together

Each CTCA employee is a Stakeholder, driven to make a true difference and help win the fight against cancer. Each day is a challenge, but this unique experience comes with rewards that you may never have thought possible. To ensure each team member brings his or her best self, we offer exceptional support and immersive training to encourage your personal and professional growth. If you’re ready to be part of something bigger and work with a passionate, dynamic group of care professionals, we invite you to join us.

Visit: Jobs.cancercenter.com to begin your journey.

Executive Administrative Assistant

at StyleSeat

100% Remote (U.S. based only)

About the role

As an Executive Administrative Assistant, you will work directly for the members of our Executive team, and across the organization on a daily basis. In this role, you will anticipating their needs, optimizing their time, and providing general administrative and logistical support.

The successful candidate will be resourceful, dependable, and able to balance multiple and competing priorities. You will have a strong emphasis on organization, process, and attention to detail. Additionally, our ideal candidate will have exceptional written and verbal communication skills and carry out your duties with the utmost discretion, professionalism, and integrity. This is a challenging, fast-paced, and rewarding position in an environment where you can take ownership of your role, and be part of a scaling company.

What you’ll do

Main Responsibilities

• Provide strategic administrative and project support to 3 members of the Executive Team
• Extensive calendar management for internal and external meetings
• Organize travel arrangements including developing detailed agendas, managing accommodations, and addressing other logistical requirements
• Draft and manage correspondence and communications on behalf of Executives, as appropriate
• Own meeting preparation and follow-up including: reviewing upcoming meetings, sending out agendas or documents to meeting attendees as necessary, managing notes and follow-ups where appropriate, and tracking projects in different tools.
• Act as a liaison both internally and externally, maintaining a sense of professionalism and collaboration at all times
• Organize and prepare expense reports and submit invoices as necessary
• Perform special projects from inception through completion
• Assist with companywide events and projects as necessary

Who you are

Successful candidates can come from a variety of backgrounds, yet here are some of the critical and nice to have experiences we’re looking for:

• 5+ years of recent, full-time administrative support, preferably directly supporting multiple executives in a fast-paced environment
• Experience working remotely is preferred, but not required
• Must be highly-organized, adaptable, efficient, and demonstrate an innate attention to detail
• Highly-proficient in GSuite, particularly Gmail, Docs, Drive, Calendar, and Meet
• Flexibility in terms of responsibilities and responsiveness, with a positive “can-do” attitude
• Independent – an ability to work with little direction, and exercise sound judgment when making time-sensitive decisions – yet be able to thrive in a team setting with a willingness to help others
• Problem-solver – proactively and efficiently identifies creative solutions
• Trustworthy – must have impeccable discretion with access to sensitive company, customer, and personal information
• Exceptional communication and interpersonal skills – poised, professional, and articulate, as you will be representing Executives to many different external parties

Who we are

Committed to inclusivity, StyleSeat offers a thoughtfully designed platform for consumers to discover and connect with high-quality beauty professionals who are well-versed in styles and treatments that appeal to erse needs and wants, and can turn their visions into reality. Whether you’re booking braids, balayage, or brows, StyleSeat makes it easy to find someone who is a master of their craft. We have powered over 155 million personal care appointments and $10.6B in revenue for our pros and are on the path to much more.

Senior Business Assistant (Remote USA)

locations

New York City, New York

time type

Full time

job requisition id

R-180147

Our Purpose

We work to connect and power an inclusive, digital economy that benefits everyone, everywhere by making transactions safe, simple, smart and accessible. Using secure data and networks, partnerships and passion, our innovations and solutions help iniduals, financial institutions, governments and businesses realize their greatest potential. Our decency quotient, or DQ, drives our culture and everything we do inside and outside of our company. We cultivate a culture of inclusion for all employees that respects their inidual strengths, views, and experiences. We believe that our differences enable us to be a better team one that makes better decisions, drives innovation and delivers better business results.

Overview

The Enterprise Partnerships team’s mission is to find and commercialize new areas for Mastercard’s technology and network by using Mastercard’s core competencies in new, different and strategic ways. The group partners with leading enterprises in verticals such as Smart Global Cities, Travel, and Trade to address global opportunities. The focus is to bundle Mastercard’s assets with our partners’ assets to target and develop new ecosystems. Our partners include a broad and erse range of global brands. Are you an experienced Senior BA and team player with great customer service ethic? Do you have exceptional organizational skills and are you solution focused? Do you have excellent written and verbal communication skills? Do you enjoy working in a fast paced and dynamic environment?

Role

Perform Senior Business Assistant and General Administrative duties to support the Executive Vice President Global Cities, based in NYC Tech Hub. Responsibilities are as follows: Responsible for all administrative and operational activities for the Global Cities team, which includes but is not limited to phone coverage, scheduling complex meetings and travel arrangements, conference calls and Steering Committees, expense reporting, managing purchase orders and supplies, screening email/mail; Developing and/or preparing correspondence; research, reports, dashboards, presentations or other assigned documentation in specified software package. May research special topics as assigned. Handling inbound requests which may include initial contact/screening of inbound event speaking, media and press requests. Analyzes data from multiple sources and draws conclusions and/or recommends changes for manager’s review. Involved in maintaining and tracking departmental reports on an ongoing basis (i.e. budgets) including management of Salesforce (internal sales activity tracking platform) and reporting on engagement activities. Routinely handles internal and external inquiries by screening calls, answering questions, and redirecting to appropriate personnel Coordinates logistics for more complex meetings/activities, i.e. internal and external meetings including various business events and handling ad hoc projects where assigned. Assists in writing, editing communication materials/collaterals for the team Provides support at communication events, speaking engagements, media outreach and press conferences Uses discretion and care on a regular basis when working with sensitive/confidential data pertaining to the department or Mastercard Working in team with other Senior Business Assistants in the EP team to ensure alignment and operational coverage Project Management support

All About You

Must be able to self-direct and work effectively with others at all levels of the organization including senior leaders, executive management and consultants Understanding of the public sector would be beneficial, particularly in the higher level duties Must have a solid track record in an administrative role within a professional environment Incumbent will be involved in high-level contact with internal/external stakeholders and may be exposed to sensitive information, must demonstrate confidentiality, good business judgment and diplomacy Ability to function as a team member in a time-compressed, highly dynamic and ambiguous environment to ensure deliverables are achieved Proficient knowledge of the MS Office Suite, including Excel, Word and PowerPoint skills. Proficient in Outlook Attention to detail with excellent written and verbal communication skills Demonstrated ability to manage time and multiple commitments Strong decision-making and problem solving skills Excellent interpersonal and written/verbal communications skills Assignments require incumbent to apply knowledge and skills to routinely resolve complex administrative problems independently or with others Assignments required the use of judgment to develop, modify and adapt procedures in order to most effectively meet demands of given situations May be recognized as an information resource within department and by others Bachelor’s degree or equivalent preferred Excellent communication and interpersonal skills Proficient in Word, Excel, PowerPoint and Outlook Financial services, Fintech, Start-up, Consulting industries is a plus

COVID-19 Considerations

In many locations, we’ve implemented a virtual hiring process and continue to interview candidates by video or phone. In addition, in our NYC offices, as required by law, only iniduals who have been fully vaccinated against COVID-19 will be permitted inside Mastercard offices unless a reasonable accommodation has been approved in advance.

In the US, Mastercard is an inclusive Equal Employment Opportunity employer that considers applicants without regard to gender, gender identity, sexual orientation, race, ethnicity, disabled or veteran status, or any other characteristic protected by law. If you require accommodations or assistance to complete the online application process, please contact [email protected] and identify the type of accommodation or assistance you are requesting. Do not include any medical or health information in this email. The Reasonable Accommodations team will respond to your email promptly.

Corporate Security Responsibility

All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:

• Abide by Mastercard’s security policies and practices;
• Ensure the confidentiality and integrity of the information being accessed;
• Report any suspected information security violation or breach, and
• Complete all periodic mandatory security trainings in accordance with Mastercard’s guidelines.

Executive Assistant to the VP of Development

REMOTE

United States

Development

Full time

OVERVIEW

Description

About the Organization

ClimateWorks Foundation is a global organization committed to our mission: to end the climate crisis by amplifying the power of philanthropy. Since our founding in 2008, we have awarded over $1.3 billion in grants to more than 600 organizations advancing climate solutions around the world. We helped grow the field of climate philanthropy to where it stands today, establishing infrastructure, global networks, and momentum for continued growth. Through our Global Programs and Services, we equip philanthropy with global knowledge, networks, and solutions to drive climate progress.

• Scaling solutions: Our collaborative Global Programs focused on solution areas including carbon dioxide removal, cooling, industry, transportation, and more produce results that are bending the greenhouse gas emissions curve. From the U.S. to Europe, China, Brazil, and beyond, we collaborate with a erse community of funders, NGOs, and climate leaders to accelerate just and equitable climate solutions.
• Guiding and supporting funders: Our Global Services provide funders with comprehensive resources to assess, build, evolve, and execute high-impact climate-giving strategies. Our Global Intelligence service equips funders and the climate community with climate insights to pinpoint opportunities for impact and philanthropic insights to help identify investment priorities. We facilitate Global Collaborations that enable funders to increase inidual and collective impact. Our Global Grantmaking services enable funders to invest in climate solutions around the world.
• Fostering collaboration, exploration, and growth: Our collaborative approach and commitment to learning ensures that we continuously explore innovative ideas and emerging opportunities all with the aim of scaling philanthropy-supported initiatives to help end the climate crisis.

As experts in climate science, public policy, economic and social analysis, and strategic philanthropy, ClimateWorks’ staff understands the multi-faceted challenges and opportunities of climate change. We are researchers, strategists, collaborators, and grantmakers who care passionately about our mission.

Department Summary

Led by the Vice President for Development, the Development team at ClimateWorks is responsible for leading strategic philanthropic partnerships and fundraising for the organization and supports efforts to generate funder interest in climate mitigation generally. The Development team works to build relationships with key funders in climate mitigation to support climate solutions and strategies and introduces new funders to opportunities in climate philanthropy. The team works closely with ClimateWorks Executive, Finance, Programs, and Marketing teams, the Climate Leadership Initiative, and regional climate foundations.

Job Summary

The Executive Assistant plays a key role on the Development team, leading schedule coordination, arranging travel and meeting logistics, preparing meeting materials, coordinating administrative activities, and communicating with other teams at ClimateWorks for the VP of Development and the department at large as needed.

The Executive Assistant represents the Development department both internally and externally and must have good judgment and significant initiative. Because the VP of Development often meets with important donors and funders of ClimateWorks, the Executive Assistant must be an independent and experienced assistant with strong organizational and interpersonal skills. The Executive Assistant reports to the Vice President of Developments and coordinates with the Director of Development and Development Operations Manager to ensure the administrative needs of the Department are met.

Essential Tasks

The Executive Assistant will perform the following and other duties as assigned:

• Manage the VP of Development’s calendar and time, including complex scheduling with colleagues within ClimateWorks, high-level external partners, and funders; proactively review the calendar for conflicts or other issues.
• Communicate with the Development team and other teams at ClimateWorks about relevant scheduling and other administrative issues, coordinating with the Executive Office and others as appropriate, for resolution.
• Coordinate extensive travel and meeting logistics.
• Assist the VP of Development with correspondence and task management; anticipate upcoming tasks and deadlines and ensure deadlines are met; and assist in prioritizing demands on the VP of Development’s time.
• Ensure that the VP of Development is fully briefed and prepared for meetings, events, and trips.
• Assist in the research and preparation of briefings and materials for meetings and presentations; schedule pre-event briefing, planning, and preparation meetings with others as necessary.
• Follow reporting requirements, including filing expense reports on behalf of the VP of Development as required.
• Support the process for contracting with consultants and other vendors that are needed for the Development team’s work.
• Assist other Development team members with scheduling, expense reports, and events support as needed.
• Review communications and documents for accuracy, completeness, format, and grammar.
• Ensure that files, both electronic and paper, are organized and current.
• Write letters and emails as needed and regularly contact colleagues within and outside of the foundation.

Required Qualifications

Must Have:

• 5+ years of administrative work experience, with 2+ years in a senior administrator/executive assistant role
• Previous experience maintaining complex calendars and coordinating meetings/events
• Excellent verbal and written communication and interpersonal skills
• Attention to detail and strong organizational skills
• High degree of proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint)
• Ability to work effectively and efficiently (both virtually and in-person) with minimal supervision
• Ability to judge the relative importance of issues and act independently to address them, applying the appropriate level of urgency and drive to achieve results
• Ability to keep calm under pressure, prioritize and manage multiple and sometimes competing tasks, and multi-task
• Ability to handle sensitive matters with discretion
• Tact, poise, professionalism, diplomacy, and a good sense of humor; the ability to work with a team and to interact with people from all walks of life
• Commitment to the mission and values of ClimateWorks Foundation
• A commitment to a erse, inclusive and equitable work environment

Nice to Have:

• BS or BA degree
• Past work at a philanthropic and/or environmental organization
• Experience with Salesforce
• Experience working internationally or with partners working abroad

Compensation

ClimateWorks offers an excellent benefits package and a competitive salary that is commensurate with experience (geographic differential applied based on location).

Location

ClimateWorks Foundation is based in the San Francisco Financial District. This position is classified as US Flexible. Exceptional candidates can work from the SF office or from other locations, geographic differential applied to compensation based on local cost of labor.

Commitment to Racial and Social Justice

At ClimateWorks Foundation, we are driven by our vision of creating a thriving planet for all living beings for generations to come. We aim to foster an inclusive workplace that values erse lived experiences and emphasizes the voices of marginalized people especially Black, Indigenous, and People of Color who are most vulnerable to climate impacts, and whose voices, ideas, and leadership are crucial to winning the climate fight.

To ensure that we are making meaningful progress, we have made a set of ersity, equity, and inclusion commitments across all dimensions of our work to further our mission and realize our vision. For more information, please visit: Fostering Racial and Social Justice in Pursuit of our Mission

Equal Employment Opportunity

Equal employment opportunity and having a erse staff are fundamental principles at ClimateWorks Foundation and as such we are committed to creating a erse and multi-cultural work environment. We strongly encourage and seek applications from women, people of color, and bilingual and bicultural iniduals, as well as members of the lesbian, gay, bisexual, and transgender communities. We are committed to providing equal employment opportunities to all employees and applicants without regard to race (including traits historically associated with race), ethnicity, religion, color, sex (including childbirth, breast feeding, and related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state, and local laws.

This policy extends to all aspects of our employment practices including, but not limited to, recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.

ClimateWorks Foundation is committed to complying with all laws protecting qualified iniduals with disabilities, as well as employees’ religious beliefs and practices. This policy extends to all aspects of our employment practices including, but not limited to, recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment. ClimateWorks Foundation will provide a reasonable accommodation for any known physical or mental disability of a qualified inidual and/or employees’ religious beliefs and practices, as required by law.

If you require an accommodation, please notify Human Resources. Once ClimateWorks Foundation is aware of the need for an accommodation, it will engage in an interactive process to identify possible accommodations.

Application Process

ClimateWorks Foundation is an equal opportunity employer and welcomes a erse candidate pool. The Foundation recognizes ersity as an asset essential to accomplishing its work and views ersity as encompassing differences in race and gender/gender identity, as well as age, national origin, disability, sexual orientation, job skills, education, and geographic location. All qualified candidates are encouraged to apply as soon as possible.

This position will remain open until filled.

Benefits

ClimateWorks offers an excellent benefits package and a competitive salary that is commensurate with experience (geographic differential applied based on location).

Healthcare Plans:

Multiple options available through Kaiser & UHC

• HMO – 100% coverage for employee and dependents
• POS – Employee pays difference beyond HMO coverage (3 out of 4 POS options are at 100% coverage for employee and dependents)
• Dental 100% coverage for employee and dependents
• Vision 100% coverage for employee and dependents

Fertility Benefit

• Fertility care through Carrot Fertility. Access to on-demand doctor-approved content, pregnancy support, and virtual chats with medical, legal, and regulatory experts.

Disability Benefit (long and short-term)

Life Insurance (3x base salary up to $750k for employee only)

PTO

• 20 days (1st year)
• 25 days (2nd – 8th year)
• 30 days (9th year)

Holidays

• 11 Observed and 2 floating

401k Plan

• After 6 months of service, CWF automatically contributes 9% of gross earnings per pay period to retirement fund*
• After 6 months of service, CWF matches 100% of employee contributions up to a max of 6% of gross earnings per pay period*