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Payroll Specialist

REMOTE (US ONLY)

PEOPLE PEOPLE OPERATIONS

FULL-TIME

Our Mission and Opportunity

Early education is one of the greatest determinants of childhood outcomes, is a must for working families, and has lasting social and economic impact. Brightwheel’s vision is to enable high quality early education for every child by giving teachers meaningfully more time with students each day, engaging parents in the development of their kids, and supporting the small businesses that make up the backbone of the $100 billion early education market. Brightwheel is the most loved technology brand in early education globally, trusted by thousands of educators and millions of families.

Our Team

We are a fully remote team with employees across every time zone in the US, and a small hub in Austin. Our team is passionate, talented, and customer-focused. Our exceptional investor group includes Addition, Bessemer Venture Partners, Chan Zuckerberg Initiative, GGV Capital, Lowercase Capital, Emerson Collective, and Mark Cuban.

We believe that everyonefrom our employees to the students, teachers, and administrators we serve should be given the opportunity to learn and thrive, whatever their background may be. We celebrate ersity in all forms because it allows our team and the communities we serve to reach their full potential and do their best work.

Who You Are

Brightwheel is seeking a Payroll Specialist to join the People Operations team. As the Payroll Specialist, you’ll own the auditing, running, and reporting of payroll at brightwheel. This means you’ll ensure the timely processing of all salaries, time cards, commissions, bonuses, and transition payrolls. You’ll report to the Head of People Operations & Systems, but will work closely with our Finance & Strategy team to provide payroll journal insight via detailed reporting. Compliance also falls under your responsibilities, as you’ll manage state and local agency registration for brightwheel’s fully-remote workforce. With an acute eye for details and a strong command of financial data, you’re someone who loves both the technical and people aspect of payroll.

What You’ll Do

• • Run brightwheel’s biweekly and semimonthly payroll schedules
  • Ensure payroll approvals process is followed and all payroll deadlines are met
  • Create and manage all payroll reporting required by our Finance & Strategy team such as payroll journals, benefit deduction reports, 401K audits, and workers’ compensation audits
  • Oversee the time card approvals process and provide time management insight to department leaders
  • Work closely with our Sales Ops and Customer Success teams to pull data and ensure the bi-monthly processing of all variable compensation
  • Work closely with our People Ops team to process any payroll as a result of employee transitions
  • Ensure local and state payroll taxes are filed and paid quarterly
  • Respond to inbound mail from government agencies regarding multi-state workforce assessments and registrations
  • Respond to employee questions about payroll

Qualifications

• • Must have
  • 3-5 years of experience running payroll through a payroll processing software such as ADP, Paychex, Workday, Gusto, or the equivalent.
  • Experience running payroll for a multi-state workforce
  • Experience running payroll for both hourly and salaried employee populations
  • Experience with a high volume payroll (300+ employees) that includes variable compensation (commission/bonus)
  • Strong data analytics skills
  • Proficiency with spreadsheet applications (Microsoft Excel or Google Sheets)
  • Detail oriented, able to readily spot numerical errors
  • Customer-service mindset, able to clearly answer employee questions via Slack and email with a friendly tone
  • Nice to have
  • Experience administering Rippling, our HRIS, and leveraging its payroll tool
  • Experience with spreadsheet formulas (e.g., cell references, lookups)
  • Experience with state registrations (DOL, DOR, UI, local counties, workers compensation)

Brightwheel offers a competitive compensation package (base salary, equity and benefits) with a strong emphasis on equity-based compensation (ownership in brightwheel). For cash compensation, brightwheel sets standard ranges for all roles based on function, level, and geographic location, benchmarked against similar stage growth companies. In alignment with Colorado’s Equal Pay for Equal Work Act, the annual cash compensation for this role in Colorado is targeted at $71k – 88k. Final offer amounts are determined by multiple factors including geographic location as well as candidate experience and expertise, and may vary from the amounts listed above. If you are applying from a different location and have questions on the compensation band for your region, please ask your recruiter.

Our benefits package includes premium medical, dental, and vision benefits, generous paid parental leave, a flexible paid time off policy, a monthly wellness and productivity stipend, and a Learning & Development stipend.

Brightwheel is committed to creating a erse and inclusive work environment, and is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, genetics, disability, age, or veteran status.