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Administrative Associate
Clerical
Requisition ID: 1328
STATUS: Full-time
LOCATION: Remote; Preference for Eastern Time Zone
TRAVEL: 10% (i.e., Team Meetings, Annual Staff Gathering, Annual Partner Conference)
ABOUT THE POSITION
The Administrative Associate, Executive Office position is a new role supporting leaders across the Executive Office, including our Creative team and the Strategy and Planning team. You will support the organization and project management needs of our leaders to allow them to focus their time on strategy and people development.
RESPONSIBILITIES
To be successful in this role, you must:
- Manage a broad set of administrative duties including but not limited to:
- Composing and preparing correspondence
- Copy editing materials
- Developing, compiling, and archiving documents
- Managing calendars of appointments and travel arrangements
- Submitting and tracking expenses and monitoring expense reports to support meeting fiscal deadlines
- Track contract, vendor, and software subscription deadlines and manage team permissions to access.
- Monitoring department inboxes and escalating issues
- Support cost comparison analysis for software and event planning needs
- Provide support on a variety of project types including but not limited to:
- Creating and maintaining systems for organizing projects, tasks, and files
- Creating slides for presentations
- Developing agendas and other materials for meetings; taking notes and tracking follow-ups; ensuring project progress is up to date in task management systems
- Provide administrative support to team leads during the budget review process
- Submitting invoices and ensuring timely payment to partners
- Entering data into our customer relationship management (CRM) tool and other databases
- Evaluating and updating team software such as Canvas, Mailchimp, and Grammarly
- Provide pre-event and event logistical support for remote and in-person team meetings and retreats such as coordination of venue and accommodations, internal logistics communications, and event trouble-shooting
- Assist with special projects as assigned
REQUIREMENTS
To qualify for this role, you must embody the following:
- A deep belief in the genius in every child and an expanded definition of student success that includes but is beyond academic achievement.
- A demonstrated commitment to a culture of belonging and equity across gender, race, class, orientation, and disability.
- An effective assistant with at least five years of supporting mid-level or executive leaders in the nonprofit or business sectors.
- Ability to manage up and manage laterally to busy leaders and collaborators.
- An experienced communicator with strong written and verbal communication skills.
- Excellent copy editing skills and attention to detail.
- An eye for visual clarity and brand alignment in documents and presentations.
- A facility for learning new software, optimizing existing systems, and leveraging the latest technology to support automated, efficient, and effective work.
- Strong experience with Google Suite (Gmail, Docs, Sheets, Slides, and Drive) and Video Conference software such as Zoom is preferred.
- Some experience with CRM tools such as Salesforce and email marketing software such as Mailchimp or Active Campaign is preferred.
- Some experience using task management systems such as Asana, Trello, or Monday.com.
- A strong project manager and systems thinker with organizational skills and an aptitude for managing simultaneous projects in a deadline-driven work environment.
- Familiarity with best practices for project management and software such as Asana is preferred.
- An upbeat teammate who is a driven self-starter, with a positive attitude and excellent work ethic.
- Exceptional interpersonal and collaboration skills are a requirement for this role.
- An independent professional with the ability to operate with sensitive information, practice sound judgment, and work independently with minimal supervision.
ABOUT THE TEAM
The Executive Office is a set of teams that support the communication of our values, strategy, and impact. It includes our communications, development, marketing, multimedia, research, and strategy and planning teams and houses our CEO and Chief of Staff. You will report to the Senior Director of Creative and support the Senior Director of Strategy and Planning.
ABOUT THE ORGANIZATION
We are a national nonprofit partnering with K-12 educators to transform public schools and districts into hubs of opportunity for all students to achieve excellent, equitable outcomes. We have a vision of a reimagined definition of student achievement and equity that embraces the genius in every child. We offer research-proven products and practices, including our acclaimed EL Education K-8 Language Arts Curriculum, Core Practices, and aligned professional learning. We were founded in 1991 and serve 400,000 students and 27,000 teachers in 1,000 schools across 150 cities in 32 states. You can learn more about our work and impact at eleducation.org.
COMPENSATION
We offer a competitive salary commensurate with experience and our commitment to equity. We also offer a wide variety of benefits, including paid-time-off, 403b match, maternity/paternity leave, medical/dental/vision insurance, etc.
ANTI-DISCRIMINATION POLICY AND COMMITMENT TO DIVERSITY
We seek iniduals of all backgrounds and identities to apply for this position. We are committed to maximizing the ersity of our organization and want to engage all those who can contribute to this effort. We provide equal employment opportunities for all applicants and employees and prohibit discrimination with respect to the hiring or promotion of iniduals, conditions of employment, disciplinary and discharge practices, or any other aspect of employment on the basis of sex, race, color, national origin or citizenship status, age, religion, sexual orientation, marital status, pregnancy and parental status, HIV status, gender identity and expression, status with regard to public assistance, status as a veteran, or physical or mental disability or any other factor which cannot lawfully be used as a basis for an employment decision. EOE
VEVRAA Federal Contractor