One stop solution to your remote job hunt!

Executive Assistant

Engineering

Remote, United States

Job ID: R00649

Description

Confluent is pioneering a fundamentally new category of data infrastructure focused on data in motion. Have you ever found a new favorite series on Netflix, picked up groceries curbside at Walmart, or paid for something using Square? That’s the power of data in motion in action—giving organizations instant access to the massive amounts of data that is constantly flowing throughout their business. At Confluent, we’re building the foundational platform for this new paradigm of data infrastructure. Our cloud-native offering is designed to be the intelligent connective tissue enabling real-time data, from multiple sources, to constantly stream across the organization. With Confluent, organizations can create a central nervous system to innovate and win in a digital-first world.

We’re looking for self-motivated team members who crave a challenge and feel energized to roll up their sleeves and help realize Confluent’s enormous potential. Chart your own path and take healthy risks as we solve big problems together. We value having erse teams and want you to grow as we grow—whether you’re just starting out in your career or managing a large team, you’ll be amazed at the magnitude of your impact.

About the Role:

We have an exciting opportunity for an experienced Executive Assistant supporting two Directors in Engineering. You will make impactful contributions to projects that drive business priorities and strengthen team collaboration, keep teams and meetings organized and running smoothly, and support the leadership team.

What You Will Do:

• Attend select internal meetings to capture and distribute notes, key takeaways, action items, and expected deliverables
• Track, follow-up and provide reminders on deadlines and manage up and downstream to ensure project deadlines and deliverables are met
• Prepare presentation materials in Google Suite and other materials as needed for internal and external meetings
• Manage and track complex and active external meetings, including follow-ups, contact info, action items
• Synthesize verbal and written thoughts/notes/requests and other info into notes, action items, deliverables, and either address independently or direct to team members for follow-up
• Collect and prepare information and background materials for use in discussions/meetings
• Assist with ad-hoc tasks and projects and manage and collaborate on projects and priorities across teams and functions
• Assist with event planning and logistics coordination for team meetings, all-hands meetings, town halls, etc
• Act as the central point of contact for coordination of department activities (team meetings, all hands, off-sites, lunches/dinners, team events)
• Prioritize people and situations in need of immediate attention and response to inquiries
• Make occasional domestic and international travel arrangements and process travel expense reports based on direction from the traveler
• Maintain organizational charts and email distribution lists
• Manage expense report coordination and submission

What You Will Bring:

• Bachelor’s degree
• Minimum 5+ years of experience as an executive assistant, specifically looking for people with a background in engineering
• Exceptional interpersonal skills to be able to influentially drive alignment among sakeholders while ensuring execution accountability across teams
• Comfortable working with all US-based time zones, and international time zones as needed
• Action-oriented with a can do attitude willing to do what it takes to get the job done on time and on target
• Extremely detail oriented and enjoy paying close attention to all of the small particulars when working on a task or project
• Are a “natural planner” who can accurately scope out the complexity of projects and tasks, plan “3-steps ahead” and take pride in the organization
• Enjoy anticipating the needs of the team and solving complex administrative and operational issues before they arise
• Enjoy solving puzzles and working on problems of erse scope where both analysis of data and judgment is required
• Communicate effectively using multiple modalities including verbal, written, and presentations in a variety of settings including one-on-one, small and large groups, in-person and online
• Knowledgeable about how engineering organizations work and how to get things done through both formal channels and an informal network
• Comfortable in a fluid, high-growth environment and can effectively cope with change, shifting gears when needed to achieve results
• Keen to learn and do more and believe that no task is too small

Come As You Are

At Confluent, equality is a core tenet of our culture. We are committed to building an inclusive global team that represents a variety of backgrounds, perspectives, beliefs, and experiences. The more erse we are, the richer our community and the broader our impact. Employment decisions are made on the basis of job-related criteria without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other classification protected by applicable law.

At Confluent, we are committed to providing competitive pay and benefits that are in line with industry standards. We analyze and carefully consider several factors when determining compensation, including work history, education, professional experience, and location. This position has an annual estimated salary of $94,300 – $108,500, an annual bonus, and a competitive equity package. The actual pay may vary depending on your skills, qualifications, experience, and work location. In addition, Confluent offers a wide range of employee benefits. To learn more about our benefits click HERE.

Click HERE to review our Candidate Privacy Notice which describes how and when Confluent, Inc., and its group companies, collects, uses, and shares certain personal information of California job applicants and prospective employees.

#LI-Remote