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Administrative Assistant, Talent
Remote, United States
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The Role:
We are seeking an experienced Administrative Assistant to support several Directors across our Emerging Talent, Strategic Programs, and Compensation teams. This role is location-flexible.
A successful candidate will be self-motivated, proactive, quick-thinking, flexible, able to juggle multiple and erse responsibilities. They will need to have a strong emphasis on organization and unwavering attention to detail at all times as well as an interest and enjoyment in planning team activities and events. This is a demanding and fast-moving position that requires someone who is able to exercise good judgment and significant initiative.
Specific responsibilities include, but are not limited to:
- Maintain calendars for 2-4 Executives and alignment with their direct reports, including scheduling meetings both internally and externally, and booking various events
- Coordinate travel arrangements, both domestically and internationally, including passport renewals and processing visas
- Plan team and cross-functional offsites through coordination with hotels and vendors for lodging, catering, flights, A/V, and transport
- Process expense reports
- Assist with onboarding new hire tasks for this team
- Display professionalism in communication with internal and external partners
- Ability to handle special projects and ad hoc requests as needed, e.g. assistance with preparing a presentation, org charts, spreadsheets, etc.
Qualifications:
- 3+ years as an Executive/Administrative Assistant
- Prior experience supporting executives is preferred
- Event organization experience
- Strong written and verbal communication skills and the ability to multi-task
- Proficiency in Google Workspace preferred: Gmail, GCalendar, Google Docs, Google Groups, MS Word/Excel
- Ability to be discrete and maintain confidential information
- Understanding of how to prioritize and respond accordingly
- Team-player who operates in a fast-paced team-oriented setting