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Title: Administrative Assistant – Legal and Corporate Affairs – Fully Remote
Location: United States
Job Type
Full-time
Description
Primary Responsibilities and Duties:
Maintain and prepare financial records and reports for the department, including by completing tasks connected to paying invoices, completing credit card reports, and submitting requests for reimbursement
Make travel arrangements for Department staff
Assist with contract administration for PETA Foundation and its supported organizations, including by routing contracts for signatures, updating and maintaining PETA Foundation’s contract database, and scheduling and updating contract expiration and by reviewing alerts
Schedule PETA Foundation and supported organizations’ board meetings, draft meeting agendas, minutes, and resolutions, and communicate with board members about board administration matters
Assist with collecting and logging PETA’s lobbying activity and expenses, and preparing related reports
Assist with collecting information for and completing insurance applications
Collect weekly reports from attorneys and support staff, and compile and distribute the same
Review and distribute by email copies of Department mail
Handle voicemail messages left for Washington, DC office
Handle other administrative tasks including, without limitation, production requests, requests to draft, proof, and finalize letters, and requests for administrative support from attorneys
Maintain confidentiality at all times
Perform any other duties assigned by the Director of Corporate Legal Affairs
Requirements
College degree or equivalent relevant professional experience
Working knowledge of Microsoft Office 365, including Word and Excel, and other software such as contract databases (ContractLogix preferred), document retention systems (Worldox preferred), electronic signature applications (DocuSign and SIGNIX preferred), and video conferencing applications (Zoom and Teams preferred)
Demonstrated thorough knowledge of animal rights issues and PETA campaigns
Demonstrated effective written and verbal communication skills
Proven organizational skills and meticulous attention to detail
Demonstrated ability to handle multiple tasks and prioritize work
Demonstrated ability to maintain strict confidentiality at all times
Self-motivation and the proven ability to work independently and as part of a team
Commitment to the objectives of the organization
The hourly pay range for this position is $15.45 – $19.10 per hour. The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidate’s experience and the cost of living in the area in which the candidate will live and work.