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Senior Administrative Assistant

Location: Remote

Duration: 6-7 months

Description:

• The main function of an administrative assistant/executive assistant is provide high-level administrative support by conducting research, handling information requests and performing clerical functions.
• A typical administrative assistant acts as information and communication managers for an office.
• An entry level administrative assistant typically has a High School diploma and experience with administrative duties in an office environment.
• As the levels progress, the years experience increase along with leadership expectations, with the introduction of a supervisory role at Level 4.
• The technical skills, including the ability multi-task and organization skills and have experience using computer applications, increase across levels, starting from basic at Level 1 expert at Level 5.

Education/Experience

• High School Diploma or GED required 7+ years customer service related experience required

Responsibility level

• Exercises independent judgment with direction from supervisor Skills Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills (Required)
• Ability work independently and manage one’s time (Required)
• Ability keep information organized and confidential (Required)
• Basic mentoring skills necessary provide support and constructive performance feedback (Typically required)
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint (Required)

Major Job Duties and Responsibilities:

• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
• Prepare invoices, reports, memos, letters, financial statements, and other documents
• File and retrieve corporate documents, records, and reports
• Read and analyze incoming memos, submissions, and reports determine their significance and plan their distribution
• Prepare agendas and make arrangements for committee, board and other meetings

Description :

• Temporary Executive Admin support for maternity leave coverage.
• Executive admin functions supporting a few executive leaders.
• Nice to have skills Familiarity with Client systems
• Must have skills Executive assistant experience.
• Supporting multiple higher ups.
• Knowledge of Microsoft office.
• Calendar, setting up meetings, etc. 2-3 years’ experience at least.

Call Notes:

• Looking for an Executive Assistant Knowledge of Microsoft Office Suites such as Outlook, Word, etc.
• Managing calendars, setting up meetings, conference room setup Will be supporting executives with booking travels, coordinating meetings, calendar management & travel expenses.
• Bachelor’s Degree is not required.