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Executive Assistant

at Praxis Labs

Remote

About Us:

At Praxis Labs, we’re on a mission to make workplaces and ultimately society more equitable and inclusive. Praxis Labs is an end-to-end immersive learning platform for soft skills that combines the best of research-driven curriculum and learning science, engaging VR/MR learning experiences, and actionable insights to drive inidual and organizational change.

Praxis Labs was founded by women of color. As a erse team, we bring our lived experiences and unique perspectives to bear as we seek to build the most efficacious and impactful learning experiences. We partner with the world’s leading enterprise brands to inspire more inclusive and innovative organizations that retain talent and support belonging. Our comprehensive approach and insights translate learning into action, driving tangible improvements on workplace culture and policy.

What Success Looks Like:

• Build our demand generation strategy, with an emphasis on driving dark social, word-of-mouth, social media, podcasts, and events & sponsorships with HR and DEI industry associations
• You’ll identify the right marketing mixmessaging, offers and channelsto optimize our marketing budgets and create predictable and scalable marketing-sourced deal flow
• With testing of campaigns and messaging, we’ll refine our ICP and persona targeting to identify companies who have corporate initiatives for DEI learning excellence, accelerating time to close and increasing deal sizes
• Working with your marketing team and cross-functionally with sales, you’ll create alignment and process discipline to improve outcomes from integrated ABM campaigns

Role & Responsibilities:

• Responsible for complete calendar management for the Co-Founder & CEO. Supports scheduling for leadership team members as needed. Seamless managing of administrative tasks (booking rooms, A/V, catering, etc.) and sets up high level meetings with senior management that include several different time zones. Follows up with any post-meeting tasks as required by the CEO.
• Ability to handle highly-confidential material/correspondence that involves senior management, company-wide, including, but not limited to company financials, executive compensation, and HR documents, etc.
• Logistical Planning for Team Retreats (e.g., connecting with vendors, selecting locations, planning activities, booking travel, etc)
• Support with planning Company-wide events (Holiday parties, happy hours, etc.), off-site activities, and other team building moments
• Support with All Team Meetings (Preparing shell decks and sending follow reminders)
• Sending gifts for anniversaries, birthdays, and big events
• Assist with Onboarding new team members (e.g., scheduling Calls, Board Approvals, Shipping Devices, etc.)
• Support with team Ad-hoc requests as needed (e.g., Updating I-9 Forms, Board Approvals, Shipping Devices, etc.)
• Support coordination for Board Meetings, working closely with the LT in preparing documents, supporting documents, and prep meetings.
• Work with marketing and sales on external speaking engagements providing assistance in administrative support and preparing CEO for events. Arrange travel itineraries as necessary.

Ideal Qualifications:

• Passion for our mission and commitment to ersity, equity, inclusion, and justice
• Experience in handling a constantly changing calendar and coordinating meeting rooms/conference centers and all logistical and AV support
• Able to travel for off-sites (domestically)
• Strong planning skills for business events, meetings, social events, etc.
• Confidence and comfort working with high-profile internal and external executives
• Excellent organization and time management skills
• Strong PC skills required Outlook, Microsoft Office Suite, etc.
• Excellent verbal and written communication skills
• Ability to think strategically, execute methodically, and troubleshoot in real-time

The pay range for this position at the start of employment is expected to be between $50,000 and $75,000/year. However, the base pay offered may vary depending on multiple factors, including job-related knowledge, skills, experience, market factors, location, and business need.

What you’ll love about us:

• We are a erse, interesting, caring and inclusive group of folks
• Fully Remote; #workfromanywhere
• We offer competitive compensation, employer paid health, medical and dental benefits
• 401k with employer match
• We believe everyone is an owner in the company, which is why all full-time employees receive equity in the business
• Flexible paid time off unlimited vacation, and sick days & paid parental leave
• Company retreats, holiday parties, and opportunities to gather virtually and in person
• Reimbursements for wellness, continuing education, & more

Studies have shown that women, people of color, and those from underrepresented groups are less likely to apply to jobs unless they check every box in the job description. That said, if you’re genuinely excited about the opportunity and worried you don’t meet all the requirements, we encourage you to apply anyway. You may be just the right candidate for this or other roles!

Praxis Labs is committed to developing a barrier-free hiring and interview process and work environment. If you require any accommodation at all, please email our People Operations Team at [email protected] and we’ll work with you to meet your accessibility needs.

Praxis Labs is proud to be an Equal Opportunity Employer and is committed to a erse and inclusive workplace. We believe that a successful organization is one that celebrates its employees for who they are, who they love, and the unique lens through which they experience the world. Praxis Labs does not discriminate based on race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status, or other legally protected status. We understand that our differences make us better. They empower us to learn from each other, lean on each other, and create a product and community that models the behavior we hope to see in others.