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Title: Executive Assistant – Strategic Business Partner
Location: US National – Remote
Why project44?
Our mission is to usher in a new era of trust and predictability to transportation and logistics,but there’s still a lot of work to be done. The industry is massive, as is the opportunity. We’re looking for bright, ambitious iniduals to join our growing global team and help us enable a more productive and successful world.We’re changing the way the world ships, and we’re looking for you to help us get there!
We are seeking an Executive Assistant/ Strategic Business Partner to support the Director, Executive Operations (DEO). This person will be tasked with helping to organize global day-to-day operations, manage administrative functions, and assist on key strategic projects alongside our Director, Executive Operations. The primary function will be to support the DEO in an administrative/operational fashion and then ramp into broader operational initiatives in partnership with the global project44 team.
Responsibilities:
Administrative:
- Develops rigorous, seamless, and repeatable cadence in execution
- Maintain and manage business (and personal when needed) calendar
- Anticipate and manage any issues before they occur, create smooth operating motion
- Structure and organize department workday to execute against strategic goals
- Read, monitor, and respond to email
- Serve as business partner in some meetings, manage follow-up correspondence
- Prepare reporting, correspondence internally to help drive success of team
- Interface with executives and teams from investment firms, partners, customers
Operational:
- Assist with reporting functions to drive team success
- Create operational frameworks with DOE and Chief of Staff to drive success
- Work cross-functionally with other teams to improve operational process
- Co-manage key projects deemed most critical to completion
- Assist in building out team and creating leverage for organization
Desired Skills and Attributes:
- Self-starter, takes pride and ownership in work
- Growth oriented mindset, wants to contribute to the growth of the organization
- Calm under pressure and able to think quickly on your feet
- Strong working knowledge of Word, PowerPoint, Excel and Outlook
- Excellent written and verbal communication skills
- Highly organized & proactive
- Adaptable to cultures, work styles, personality types + can build advocacy
- 5+ years of Executive Assistance Experience
- 5+ years of operating experience in a fast-paced work environment
- Fosters and shapes cultural growth of a team environment
- Bachelor’s degree required