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Administrative Assistant – Legal
Fully Remote PETA Foundation
Job Type Full-time
Position Objective:
To provide support primarily to the Corporate Legal Affairs Division and other PETA Foundation attorneys on a range of corporate, estates, and administrative matters that arise in the course of the organizations and its supported organizations activities.
Primary Responsibilities and Duties:
Assist and support the Director of Corporate Legal Affairs with estate matters, including by helping maintain accurate estate records and files, promptly reviewing and summarizing estate documents such as correspondence and receipts, communicating promptly with estate representatives, working with PETA Foundations Planned Giving team, performing status checks, performing audits, and supporting the Director of Corporate Legal Affairs and Corporate Paralegal in their estates-related work
Assist and support the Director of Corporate Legal Affairs with corporate legal matters, including by preparing contracts using template forms, drafting and editing filings and correspondence, and coordinating compliance with federal and state lobbying registration and reporting requirements
Assist in the maintenance, application, and renewal of the organizations and its supported entities insurance policies
Serve as primary administrator of ContractLogix system and handle requests from persons responding to alerts and requesting contract pulls
Perform administrative tasks for the Corporate Legal Affairs Division, including satisfying DocuSign requests, processing credit card reports and invoices, scheduling meetings and events, drafting agendas and minutes, maintaining Worldox matters and records in compliance with organizational, Departmental, and Division policies, and maintaining the Legal Department contact list
Review voicemails, and return calls and route messages as needed
Assist and support with Legal Department staff as requested
Perform any other duties assigned by the Director of Corporate Legal Affairs
Requirements
College degree, with two years of experience in related areas
Demonstrated effective written and verbal communication skills
Proven organizational skills and attention to detail
Demonstrated ability to handle multiple tasks and prioritize work
Advanced working knowledge of Microsoft Office programs
Willingness and ability to learn and utilize software applications
Knowledge of animal rights issues and commitment to the objectives of the organization
Ability to maintain strict confidentiality at all times
Commitment to the objectives of the organization
The hourly pay range for this position is $16.39 – $20.45 per hour.
The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidates experience and the cost of living in the area in which the candidate will live and work.