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Administrative Associate

Remote position

TechEquity Collaborative is a 6-year-old nonprofit based in the San Francisco Bay Area. TechEquity Collaborative envisions a world where the tech industry’s growth creates economic prosperity for everyone and where tech sector employees and companies are engaged and active participants in making our economy more equitable.

Our mission is to bring tech workers, activists, community members, and advocates together to build a better tech-driven economy. We investigate and address inequities within the tech sector and those resulting from tech products and business models. Learn more about our work at techequitycollaborative.org

The Administrative Associate will coordinate operations across multiple work areas. This role will be a mixture of administrative tasks, project coordination, and the opportunity to work on special projects. Reporting to the Senior Director of Administration and Finance, the Administrative Associate will play a key role in helping TechEquity continue to grow and widen our impact. The Administrative Associate will work on a variety of organizational initiatives and will have the opportunity to develop skill sets for future career growth ranging from fundraising support, advocacy and events to human resources, finance, and non-profit administration.

Who we’re looking for

This role is ideal for someone with the following traits:

• 1-3 years of experience in administrative coordination via experience in office administration, customer service, human resources, and/or accounting roles. Or those making a career transition with relevant transferable skills.
• Interest in learning about community organizing, advocacy, public policy, and/or nonprofit operations.
• High level of comfort learning new skills and tackling challenges.
• Ability to work fully remotely and travel to the San Francisco Bay Area 2-5 times per year for in-person team meetings.

Specific responsibilities for this role include:

• Aiding in administrative components of office operations and finance such as coordinating team activities, processing bill payments, record filing, metric tracking, and human resources.
• Managing grant operations including keeping reporting calendar, filing, updating prospect tracker, and submitting reports and proposals.
• Performing prospecting and research for grant opportunities.
• Providing executive admin support for Senior Leadership Team: scheduling meetings, supporting travel arrangements, handling reimbursements, etc.
• Handling meeting operations: organizing in-person team meetings and logistics.
• Managing filing systems and file infrastructure.
• Working with the digital events team, and in coordination with other departments, to ensure event logistics run smoothly.
• Effectively using tech stack features for arranging group calls and meetings and providing assistance for meetings as needed.
• Supporting the Senior Director of Admin & Finance in coordinating with the outsourced accounting team, financial transactions, and contracting.
• Managing relationships with external organizational vendors.
• Assisting with time and expense entry related to restricted grants, lobbying, and other scenarios.
• Accurately and efficiently formatting and finalizing documents, adhering to the established style. guide and specific document requirements.

Required skills and qualifications:

• Interest/ability to partner with teammates in shared efforts across organizational work areas.
• Proficiency in G-suite, social media platforms, calendaring, basic spreadsheeting, and writing.
• Comfort learning new platforms and skills, following instructions, asking for help, and seeking to understand the task at hand.
• Ability to resolve straight-forward problems and issues, with minimal supervision.
• Commitment to our equity goals.

This is a fully remote*, competitive salaried position with medical/dental/vision/retirement benefits.

• TechEquity is committed to creating an inclusive environment for all employees. We encourage people from communities underrepresented in, or disproportionately impacted by, the tech industry to apply for this role. We value lived experience and encourage applicants who may not feel they can check off every skill listed above to still apply.
• Location is remote with quarterly meetings in Northern California.
• We value work/life balance and offer unlimited time off, flexible work hours, and a 4.5 day work week.
• The salary range for this position is in line with our organizational payscale and ranges from $59,628 – $67,405. This represents the present low and high end of the Organization’s pay range for this position. As of July 1, the range for this position will automatically increase based on the local consumer price index. Actual pay will vary within that range based on various factors, including but not limited to experience. Salary range is set based on our headquarters region (100 driving miles from Oakland City Center). Outside of the headquarters region, the organization adjusts the payscale based on location to ensure equitable pay across the country.
• Our interview process includes:
  • 15-30 min phone screen
  • 60 min panel interview with members of our team
  • 45 min final interview
  • In total, a candidate should expect to spend no more than 2 hours and 15 min in the interview process. We do not require any tests or work outside of the actual interview itself.