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Title: Executive Assistant – Remote or Hybrid
Location: Continental United States
This role is remote or hybrid (New York City, NY) in the continental United States
About the Roosevelt Institute
Until economic and social rules work for all Americans, they’re not working. Inspired by the legacy of Franklin and Eleanor, the Roosevelt Institute reimagines the rules to create a nation where everyone enjoys a fair share of our collective prosperity. We are a 21st-century think tank bringing together multiple generations of thinkers and leaders to help drive key economic and social debates and have local and national impact. We advance this mission through the work of our staff, fellows, and network of students and alumni.
Our Culture
At Roosevelt, we recognize that the culture of the workplace and opportunities for career growth and development are important to all. We believe that ersity of background and experience among our people make our work to reimagine the rules of our social and economic realities stronger.
Roosevelt is an equal opportunity employer and, as affirms in policy and practice to consider all applications in all job classifications, without regard to race, color, creed, national origin, sex, age, disability, sexual orientation, gender identity or expression, marital status, familial status, military status, height and weight, genetic predisposition or carrier status, arrest record, or other legally protected status. We strongly encourage people of color, people with disabilities, women, and LGBTQ candidates to apply.
Who You Are
Ideally, you’re a nonprofit professional familiar with and/or passionate about the progressive political landscape. While you’re a stickler for the details, you know how to use empathy when working with a erse group of people. People across different levels of an organization would describe you as a great partner to work with.
This is a non-management (inidual contributor) union role.
What You’ll Do
You’ll partner with the Chief Programs Officer to advance company initiatives and achievement toward strategic goals. In this role, you’ll support the day-to-day operations while looking around the corner to anticipate future needs.
- Maintain the CPO’s calendar, including time blocking, scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements
- Organize and prepare for meetings: logistics, documentation, etc.
- Prioritizes CPO time based on importance and urgency, using MOCHA, Do/Delay/Delegate/Discard and other prioritization methodologies
- Solutions-oriented, you’ll proactively identify areas of opportunity to improve
- Triage email and other forms of communication as needed via email, phone, Slack, Asana, etc.
- Keep the CPO advised of time-sensitive and priority issues, ensuring appropriate follow-up
- Create and maintain various documents including reports, spreadsheets, presentations, agendas, meeting minutes, etc.
- Prepare, reconcile, and submit expense reports via Concur
What You’ll Have
- Must have 3 plus years’ experience supporting a senior executive (this is a requirement)
- High level of emotional intelligence; maintains confidentiality
- Excellent writing, editing, and proofreading skills
- Professional verbal communication
- Bias for technology, platforms including Google Workspace, Office, Asana
- Proven prioritization and time-management methodologies
- High attention to detail, accurately translates needs into actions