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Executive Associate

United States, PIH-US New York, United States Remote, United States

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Description

About PIH-US:

Partners In Health United States (PIH-US) is the U.S. arm of Partners In Health, a nonprofit, social justice organization. We envision a future in which health is a human right, not a privilege in the United States. We seek the transformation of health and social systems so that structures of oppression no longer determine the quality or length of a person’s life.

PIH-US accompanies visionary public health and community partners working to build strong, integrated, community-led health systems across the U.S. PIH-US currently supports local health departments, health providers, elected officials, and community leaders to define clear health and racial equity agendas, and provides technical advising and operational support to deliver on those commitments. Our current focus communities include: Montgomery, Alabama; Chicago, Illinois; Immokalee, Florida; Newark, New Jersey; New Bedford, Massachusetts; North Carolina; and Pima County, Arizona. We capture learnings from across this network to mobilize resources, advance policy change, and lay the groundwork for stronger community health systems nationally.

Position Overview:

The Executive Associate will work in close partnership with the PIH-US Executive Director (ED) and other members of the PIH-US leadership team to execute organizational priorities. The inidual is responsible for providing priority management and oversight of the daily functions of the Executive Director, providing strategic thought partnership, administrative and financial management and strategic support to the ED and leading internal communications and other special projects.

The Executive Associate must exhibit strong judgement, diplomacy, discretion, as well as superb administrative and organizational skills as this inidual will represent the ED and the organization with a erse range of people internally and externally. This role presents an opportunity to work collaboratively across a erse range of people within and outside of the organization and to develop skills in service of building a new program dedicated to advancing health justice in the United States.

Responsibilities:

Strategic support and internal communications (40%)

• Serve as a thought partner to the ED in continually improving daily functions and advancing organizational priorities
• Conduct research, perform benchmarking, analyze data, and make recommendations on advancing PIH-US strategy
• Prepare communications on behalf of the ED and ensure that all materials, presentations, and correspondences of the ED reflect priorities, personal and organizational voice, and key messaging points
• Conduct research and support preparation for external meetings, including tailoring briefs and presentations for erse audiences, and develop and organize talking points and overarching messaging for ED speaking engagements
• Support dissemination of decisions made by ED and leadership team and facilitate implementation of those decisions with appropriate stakeholders across the team
• Manage and continually improve knowledge management within PIH-US; support PIH-US team members in navigating internal resources, knowledge and project management platforms
• Maintain a deep understanding of organizational strategy and priorities and cultivate the ability to communicate them to staff, partners, and stakeholders

Priority and project management (25%)

• Support the ED to maintain strategic focus and operational efficiency, optimize their time based on those priorities given competing requests and demands
• Provide administrative support to the ED, including calendar and task management, meeting coordination and facilitation
• Triage high-level and/or confidential information as needed using inidual discretion and judgment; act as an initial point of contact for the ED
• Lead ongoing coordination of PIH-US all-team, leadership team and cross-site management meetings, including agenda development, meeting minutes, tracking action items and follow-up communication
• Manage travel priorities and logistics for the ED, including accompaniment as needed for high-priority trips and meetings
• Lead programmatic and operational planning for annual PIH-US all-team and leadership team retreats
• Collaborate with PIH-US HR Director to thoughtfully welcome and efficiently onboard new team members and regularly update onboarding materials
• Steward relationships across the organization with tact and diplomacy and use creative problem-solving techniques

Financial and operations management for leadership team (25%)

• Propose the creation of new systems and processes to streamline operations
• Lead financial management for the ED, including reimbursements, receipt management and collection, drafting and submission of corporate credit card statements, invoice management, and approval management
• Collaborate with Director of Finance & Administration to track PIH-US contracting and legal reviews, and ensure timely follow up and communication with consultants and other key vendors
• Support Director of Finance & Administration to ensure timely review and processing of all staff reimbursements and contractor payments

Special projects (10%)

• Manage planning of select strategic initiatives and serve as contributor for tasks or deliverables under ED purview/scope of work
• Oversee select large or cross-functional, team-wide projects or initiatives; bring together important stakeholders and help drive decisions
• Ensure deadlines and milestones are met on target with internal and external stakeholders
• Monitor and track projects and tasks, ensuring attention to time-sensitive issues and longer-term initiatives, providing succinct background information when needed

Qualifications:

• 3-5 years of experience working in fast-paced and dynamic work environment requiring administrative and organizational skills
• Bachelor’s degree or in collaborating across stakeholders, managing competing priorities and meeting deadlines required
• Ability to work independently and take initiative; must be a quick learner, able to manage multiple priorities, meet deadlines, and easily adapt to changing circumstances in a time-sensitive environment
• Superior organizational skills and attention to detail and quality
• Excellent writing and copy-editing skills;
• Ability to effectively work on a team in a complex, fast-paced environment
• Computer skills in word processing, database and spreadsheet programs; proficiency in Microsoft Office applications, particularly PowerPoint
• Exemplary interpersonal skills; ability to collaborate effectively with culturally erse staff across U.S. Coordination Site departments and care delivery and university sites.
• Interest in social justice strongly desirable
• Ability to handle confidential and sensitive information; ability to use sound judgement and strategic thinking in ambiguous contexts with limited information
• Ability to create team and organizational systems to solve recurring problems
• Commitment to mastering a comprehensive understanding of the goals and objectives of PIH-US

Organizational Profile

Partners In Health (PIH) is a non-profit, global health organization that fights social injustice by bringing the benefits of modern medical science first and foremost to the most vulnerable communities around the world. PIH focuses on those who would not otherwise have access to quality health care. PIH partners with the world’s leading academic institutions to create rigorous evidence that shapes more sound and all-inclusive global health policies. PIH also supports local governments’ efforts to build capacity and strengthen national health systems.

As of today, PIH runs programs in 11 countries (Haiti, Kazakhstan, Lesotho, Liberia, Malawi, Mexico, Navajo Nation, Peru, Rwanda, Sierra Leone, United States), where it provides direct care to millions of patients, through public facilities and community engagement.

Partners In Health (PIH) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. It is the policy of PIH not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, creed, disability, sex and gender, sexual orientation, gender identity and/or expression, military or veteran status, or any other characteristic protected under applicable federal, state or local law. PIH works in and with a number of governments in and outside the U.S., and to the extent applicable, this statement is intended to incorporate the prohibition of any unlawful discrimination covered by applicable laws in such countries, states and municipalities.

Partners In Health participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.