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Executive Assistant
United States
Job Details
RemoteType
FullyRemote
Description
Executive Assistant (Temporary)
The Art ofEducationUniversity is looking for an Executive Assistant to support our growing institution. The Executive Assistant will report to our Chief Growth Officer and support our Executive Leadership Team. The Executive Assistant must be able to adapt and thrive in a fast-paced environment while maintaining a high level of confidentiality.
POSITION DETAILS
Structured as aremote,part-time,temporaryposition – expected between 20-30 hours a week. This position will report to the Chief Growth Officer and support the Executive Team.
We have been a 100%remotecompany since the beginning! This position is eligible toremotework from the following locations: USA.
Who We Are
AOEU is an art teachers partner for life. We provide art-specific professional development, engaging curriculum, relevant resources, and rigorousmastersdegreeprograms.
MISSION: We grow amazing teachers by providing rigorous, relevant, and engaging learning at every stage of their career.
The Details
ESSENTIAL FUNCTIONS
- Provides high-level administrative support and assistance to executive leaders
- Arrangestravel, accommodations, and transportation for executive leaders
- Manages multiple calendars including scheduling and coordinating meetings, conferences, special events, appointments
- Records meeting minutes and documents action items for assigned team members
- Gathers and compiles agenda requirements prior to scheduled meetings
- Performs administrative tasks including, drafting letters, reports, and assisting with presentations
- Assists with record keeping and submitting expense reports
- In collaboration with the executive leader the EA will prioritizedaily, weekly, and monthly tasks
- Coordinates and sorts incoming documents
- Manages communication for executive leaders through email and Slack
- Provides notes and action items on project coordination and follow-up on assigned projects to ensure deadlines are met
- Be a liaison between team members and executive leaders
- Works in collaboration with executive leadership on company strategic goal assignments and follow-up with team members
- Performs additional duties as assigned by executive leaders
KNOWLEDGE, SKILLS, AND ABILITIES
- Excellent written and verbal communication skills
- Knowledge of clerical procedures and recordkeeping
- Exceptional organizational skills
- High attention to detail
- Excellent time management and ability to meet deadlines
- Ability to function in a fast-paced environment
- Proficient in typing
Position Requirements
While we have identified specific requirements for this role, we acknowledge that not all candidates may possess every requirement listed. We encourage applicants who believe they possess the necessary skills and experience to apply for consideration, regardless of whether they meet each requirement to the fullest extent.
EXPERIENCE
- At least three years of experience in an Executive Assistant position or related experience preferred
OTHER REQUIREMENTS
- Ability to view computer screens for significant periods of time. The Art ofEducationUniversity is an online university therefore 95-98% of ones time will be on or using technology.
- Ability to use a laptop keyboard with accuracy.
- Ability to hear at normal levels and through electronic devices such as laptops, earbuds, phones, and the like.
Reasonable accommodations may be made to enable iniduals with disabilities to perform essential functions.
Compensation
Compensation is commensurate with experience and market. We encourage you to discuss your compensation requirements early in the process.