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Executive Assistant

Remote – United States Office of the Ceo – Executive Support Full Time

Remote

The Trevor Project is committed to the full inclusion of all qualified iniduals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, please complete the form at the link below:

Trevor Candidate Accommodation Request Form

Please only share the accommodation requested and do not share your diagnosis or medical information.

If you are hired and need a reasonable accommodation to perform the essential functions of the job, and/or to receive other benefits and privileges of employment, we will engage in the interactive process once you are hired, but you do not need to share future accommodation needs at this time.

This form is only for accommodation requests for the interview process and we will not respond through this channel to requests for application status or to third party recruiting vendors.

About Trevor

The Trevor Project is the leading suicide prevention and crisis intervention organization for LGBTQ young people. We are a non-profit that provides 24/7 life-saving support via phone, text, and chat. We also operate the world’s largest safe space social networking site for LGBTQ youth, and run innovative research, education, and advocacy programs. We’ve been saving lives every day for over 20 years.

Role: Executive Assistant

Reports to: Chief Knowledge Officer Level: T4/Inidual Contributor Location: This role will be remote in the continental US, Alaska, or Hawaii

Hours: Full-time

Salary Range: $70,000-$75,000

In the spirit of transparency and open communication, we wanted to share with you that The Trevor Project recently voluntarily recognized The Communications Workers of America (CWA) as the representative of certain employees for collective bargaining purposes. The position for which you are being considered is not part of the bargaining unit because it is confidential, managerial, or supervisory, and you may be responsible for communicating management’s decisions to bargaining unit employees.

Overview of the role

The Executive Assistant is responsible for supporting multiple executives and making sure their days run smoothly and efficiently. You will ensure their time is well spent, meetings are scheduled promptly, and correspondence and other administrative deliverables are responded to in a timely way. You will work collaboratively with all verticals at The Trevor Project, as well as with external stakeholders, and ensure that relationships, contacts, and other knowledge management items are stored and tracked appropriately.

Who You Are

• Experienced: You have demonstrated experience successfully supporting multiple senior leaders with administrative functions, including calendar management, travel, expense management, drafting and editing communications and other informational documents, and handling information with confidentiality and tact.
• Collaborator. Recognized success in creating relationships with cross-functional teams from varying levels, working closely with colleagues to brainstorm ideas, discuss pros/cons, and develop ways forward. Proven ability to listen and respond to develop mutual understanding and trust
• Communicator. Demonstrated ability to articulate thoughts and ideas clearly and effectively in written and oral forms to audiences inside and outside of the organization.
• Focused on Service Delivery and Adaptability. Demonstrates a commitment to outstanding internal and external service to our colleagues, the iniduals we serve, our donors, and those with whom we collaborate and communicate with a high degree of attention to details. Proven focus on proactive issue resolution and continuous improvement for all systems and processes. Demonstrated flexibility in the midst of change, being able to successfully juggle multiple deliverables, and adapt to new situations.
• Mission and Culture Aligned. Demonstrates awareness and support for The Trevor Project’s mission and vision: to end suicide and address mental health crises in the LGBTQ youth community, and create a world where all LGBTQ young people see a bright future for themselves.

What You’ll Do

• Own and manage multiple executives’ calendars, scheduling (and potentially rescheduling) internal and external meetings and appointments. This includes thinking proactively about competing priorities, travel times between meetings, and blocking enough time to process emails and complete tasks
• Ensure that executives’ time is being spent effectively and efficiently, by preparing them daily for deliverables, meetings, and follow-ups.
• Complete expense reports, data entry, and other administrative tasks
• Lead the preparation and editing of agendas, briefings, talking points, draft emails, presentations, memos, and other important documents
• Research and organize information for projects or initiatives
• Manage and complete special projects that support the needs of the executives’
• Book and manage travel for multiple executives and ensure they get from one place to another safely and on time
• Other relevant tasks, duties, or special projects as assigned

Why Trevor?

• A career that truly makes a difference in the lives of LGBTQ young people–every single day
• Comprehensive health insurance, including plan coverage for various gender affirmation care (and we pay 100% of your employee contribution premiums for medical, dental, vision, AND basic life insurance)
• Flexible Spending Accounts
• Employee Assistance Program to help with confidential emotional support, work life solutions, financial solutions, legal assistance, or online support
• Generous vacation and 12 paid holidays (one of our holidays is Harvey Milk Day!) plus two floating holidays, and three half-day Fridays during the summer
• Pet insurance
• Remote work from the continental US, Alaska, or Hawaii (we provide the technology, a monthly internet reimbursement, and a reimbursement to outfit your work-from-home space!)
• Professional and Learning Development Trainings/Education: including a professional subscription to LinkedIn Learning, providing access to more than 13,000 high quality on-demand courses.
• Online Subscription to Headspace, a digital mindfulness and meditation platform

$70,000 – $75,000 a year

The Trevor Project provides equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. The Trevor Project complies with all applicable laws.