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Associate Executive Assistant

Location: United States – Remote

Crowdbotics helps you get more out of the code youve already created. Our software development platform uses generative AI to help systematically reuse plans, specs and code so you can focus on the code that makes a difference just the new, differentiated capabilities. The Crowdbotics platform helps enterprises build applications with unprecedented speed, efficiency and less risk.

As our Associate Executive Assistant, you will work closely with our VP-level executives and Federal team where needed. You will also assist in providing project execution support. Youll be execution-obsessed and assist in making the best use of their time by handling administrative and operational responsibilities. The Associate Executive Assistant were looking for needs extensive knowledge of our organization, understands our aims and objectives. Discretion and confidentiality are essential attributes for a successful assistant.

You will report to the Senior Executive Assistant.

Responsibilities:

• Support our VPs by partnering with them to improve their efficiency and effectiveness.
• Manage calendars, acting as a gatekeeper to prioritize meetings and resolve scheduling conflicts, keeping them informed on schedule changes.
• Assisting in the preparation for meetings, including meeting material preparation, setting up agendas, and distributing materials when needed.
• Prepare and organize monthly content for presentations and board reporting, as needed; Edit documents for accuracy, format, and arrangement of material.
• Assist with process and/or program management such as maintaining distribution lists, distributing updates, administering surveys, conducting research, obtaining resources, preparing documents, etc.
• Recommending and being creative on simplifying processes and workflows
• High responsiveness on Slack and email.

Requirements:

• 2+ years in an administrative role supporting leaders.
• Located in the Pacific Standard Time Zone or willing to work Pacific Time zone hours.
• Experience working at a tech company or similar experience / tech savvy.
• Experience compiling data and preparing slides for company decks and board meetings.
• Communication/Language: Excellent written and verbal.
• Strong calendar management skills.
• Excellent problem solving and decision making ability.
• Works well under pressure,flexibleattitude and comfortable with constant change.
• Strong work ethic, organization and able to manage multiple tasks.
• Strong proactivity, strategic thinker and self-direction oriented.
• Experience with booking extensivetravel
• Ability to work effectively in a team environment.
• Proven interpersonal skills and ability to interact with all levels of management, internally and externally.
• Comfortable compiling and processing executive expense reports
• Detail oriented with great accuracy.
• Time management and ability to meet deadlines.
• Strong ability to handle confidential and sensitive information.
• Ability to work beyond normal business hours as needed.
• Go getter that attempts to figure things out on their own, but not afraid to ask questions
• “Give it to me and I’ll get it done” attitude

Bonus Attributes:

• Experience working at a Series A/B/C, high growth VC startup