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Title: AP Analyst
Location: Remote
What is Calendly?
Calendly takes the work out of scheduling so our customers have more time to work on what’s really important. Our software is used by millions of people worldwide with thousands more signing up every day. To maintain this exciting growth, we’re looking for top talent to join our team and help craft the future of our product.
Why join Calendly’s Finance & Operations team?
Calendly is looking for an AP Analyst to join our team! This role will report to the AP Supervisor and be the primary point of contact for the accounts payable function.
Our ideal candidate will process all accounts payable transactions for the company with a collaborative, customer-service oriented demeanor. They will partner across the company to ensure the accuracy and timeliness of all accounts payable activity, and will actively participate in process improvements to build and scale the accounting department.
The right person for the job will have experience handling all aspects of accounts payable, including coding invoices, reviewing supporting documentation such as contracts or POs, reviewing corporate credit card transactions, and collaborating to ensure invoices are approved and paid timely. This is an exciting opportunity to join a growing team.
What are some of the high impact opportunities you’ll tackle?
- Review vendor invoices for completeness and accuracy (i.e. invoice date, invoice number, addressee, amounts, service period dates.) and resolve any outstanding issues.
- Review GL coding on invoices to ensure it is reasonable and aligned with the nature of the expense.
- Ensure all approved AP transactions are recorded to the GL in the correct account, entity, and financial reporting period.
- Research and proactively communicate the status of past due amounts and work with vendors and internal stakeholders to resolve discrepancies as needed.
- Prepare weekly payment runs with outstanding attention to detail and adherence to department deadlines.
- Assist in month-end close processes such as providing data for Accrued Expenses, posting credit card transactions, and reconciling Accounts Payable to the GL.
- Maintain updated vendor records (contact information, current W9s, etc.) and assist with year-end preparation of 1099’s.
- Review employee expenses and ensure appropriate receipts are attached, and appropriate coding is included for each expense.
- Maintain best practices to ensure integrity over accounts payable functions.
- Support the internal and external audits processes for accounts payable and related areas.
This opportunity is for you if you have/are:
- Minimum of 1 year of progressive experience, with a focus on accounts payable functions
- Bachelor’s degree in accounting
- Experience working for a SaaS company is a big plus!
- Proficiency with Procure-to-Pay systems, Corporate credit card systems, NetSuite, and Microsoft OneDrive (or similar systems)
- A track record for problem solving, flexibility, and urgency
- A positive, service-oriented attitude
- Authorized to work lawfully in the United States of America as Calendly does not engage in immigration sponsorship at this time
Our Hiring Process:
Typically, iniduals will participate in the following interview process. However, there may be slight nuances given the role and or department we are hiring for. Please keep in mind that iniduals can be declined from the position at any stage of the process.
- Qualified iniduals will be invited to schedule a phone interview with a member of our recruiting team. This is an ideal time to ask any initial questions you have about the company or the role.
- Next, we’ll put you in direct contact with your potential manager. You’ll get a chance to learn even more about life at Calendly, the responsibilities within your role, and the qualities needed to succeed here.
- Then, or in parallel, you’ll meet with your potential team members.
- Next, you will perform an interview exercise, where you can highlight your skills.
- Finally, we connect with those you’ve worked with before, to learn more about the impact you can make, the value you bring, and the best way to set you up for success at Calendly.
We aim to provide an inclusive and equitable experience to everyone who expresses interest in working at Calendly. The recruiter assigned to this role will keep you informed every step of the way. Have questions? Let your recruiter know! Want to share your experience? We are passionately committed to improving and building on our process, and we consider feedback a gift.
If you are an inidual with a disability and would like to request a reasonable accommodation as part of the application or recruiting process, please contact us at [email protected].
Calendly is registered as an employer in many, but not all, states. If you are located in Hawaii, you will not be eligible for employment.
Candidates residing in California may visit our Notice at Collection for California Candidates here: Notice at Collection