One stop solution to your remote job hunt!

Title: Executive Assistant, Programs

Location: Remote (US Based)

Apply for our Executive Assistant, Programs role.

About Ceres

Ceres is a nonprofit organization working with the most influential capital market leaders to solve the world’s greatest sustainability challenges. Through our powerful networks and global collaborations of investors, companies, and nonprofits, we drive action and inspire equitable market-based and policy solutions throughout the economy to build a just and sustainable future.

Here at Ceres, we value integrity, equity, belonging, compassion, and respect. We demonstrate those values through how we communicate and collaborate with our colleagues and external partners; and embody them in our decision making and advocacy efforts to create a more just and sustainable future.

About the Role

Ceres is seeking a highly organized and motivated executive assistant to assist the Vice President of Programs. This full-time position provides a combination of administrative and programmatic/departmental support for the VP, and on occasion, provides other staff on the Programs Teams with research and communications assistance, as well as support for special projects.

Specific duties include but are not limited to the following:

• Provide scheduling support to the Vice President for Programs for inidual, Ceres cross-team, and external meetings including development of meetings agendas, handling meeting logistics, taking minutes, and ensuring appropriate follow-up.
• Prepare briefing memos, talking points, and program analyses for internal and external meetings including, where needed, coordination with other staff at Ceres.
• Plan and organize Vice President of Program’s travel including travel arrangements, hotel bookings, and itineraries.
• Research funding prospects, prepare concept notes, and support other fundraising requests for the Vice President.
• Act as the primary Ceres point of contact for the Vice President; prioritize phone calls and correspondence, make recommendations on meeting scheduling, and ensure follow-through of activities to completion.
• Work closely with other senior staff and their Assistants to manage program or department support systems, including organization-wide tools and resources for annual planning, activities/events, and deliverables.
• Assist in planning, coordination, and event logistics for external events.
• Provide support to Vice President for any activities related to Ceres Global, Evening with Ceres, team retreats, and other organization-wide events such as the Annual All-Staff Retreat.
• Maintain and regularly update Salesforce tracking systems and provide data entry support.
• Special projects as assigned.

Qualifications

• Bachelor’s degree or commensurate experience required.
• Minimum of two (2) years of full-time related experience required; one year of experience supporting a senior-level staff member highly preferred.
• Excellent administrative, organizational, communication, logistical, and time-management skills.
• Ability to handle and prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Proactive approach to creating and continually improving systems.
• Sound judgment, high level of integrity and professionalism, an ability to handle confidential information to maintain a high level of discretion, diplomacy, and courtesy in contacts with staff, board, and external stakeholders.
• Strong oral and written communication skills.
• Ability to work both independently with limited direction and collaboratively in a team environment.
• Successful record of organizing and advancing multiple projects.
• Proficiency with Office 365, Excel, and PowerPoint.
• Familiarity with a CRM Database (such as Salesforce) a plus.
• General interest in climate change and sustainability issues.
• Interest in being part of a erse workforce and willingness to support Ceres’ commitment to inclusion and equity.
• Willingness to travel as needed.

Compensation and Benefits

The hiring salary is $52,183 – $58,000 paired with competitive benefits. Ceres offers fantastic benefits including opportunities for hybrid and remote work; 82% or 85% (depending on your coverage election) employer paid health insurance and 90% employer paid dental insurance; a 403(b) retirement plan with a generous match that starts on day one; generous allowances for commuter and work from home expenses; flexible spending accounts to set aside money on a pre-tax basis for eligible expenses; 10 holidays, generous vacation, and additional paid time off including a week-long winter break, summer Fridays, and sick, personal, and parental leave.

If you have questions related to the above statement or need a reasonable accommodation under the Americans with Disabilities Act (ADA), please contact our ADA Coordinator at [email protected]. Please note, this email address is for ADA inquiries only.