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Event Operations Associate, Partner Activations
- Employees can work remotely
- Contract
- Department: Events
Company Description
Our Mission: Spread ideas, foster community and create impact
TED is on a mission to discover and spread ideas that spark imagination, embrace possibility and catalyze impact. Our organization is devoted to curiosity, reason, wonder and the pursuit of knowledge without an agenda. We welcome people from every discipline and culture who seek a deeper understanding of the world and connection with others, and we invite everyone to engage with ideas and activate them in your community. TED is owned by a nonprofit, nonpartisan foundation. Our aim is to help create a future worth pursuing for all.
Job Description
THIS IS a CONTRACT POSITION supporting TED in 2024. This position is remote and open to candidates in both Canada and the US.
TED is looking for an Event Operations Associate for Partner Activations to join the Event Operations team. This is an opportunity to support the execution of world-class conference events with leading global industry partners. You will have working knowledge and experience in the events industry, brand partnerships, a flair for project management and strategic thinking, a curiosity for innovation, and a passion for excellence.
A successful candidate for this position is well-rounded with industry expertise in brand partnerships and event operations including proposing and implementing creative event activations that not only align with TED’s ethos and budget parameters but also serve to enhance the overall conference experience for attendees, partners and donors.
You will support TED with sourcing and securing a variety of services and goods. The responsibilities will involve supplier and vendor research, presenting options and recommendations, support in contracting and pricing negotiations, and working with the TED team to deliver, execute, and fulfill on contracted services and goods.
RESPONSIBILITIES
- Assist the EOM in planning, coordinating and executing TED partner activations.
- Develop creative event activations, including exhibition builds and temporary structures, that align with the TED ethos, budget constraints, and incorporate product development strategies.
- Contribute to marketing strategies, including the integration of partner branding in event collateral and communications.
- Support the cultivation and maintenance of brand partner relationships, utilizing a keen understanding of brand partnerships and providing unparalleled client support services.
- Develop, maintain, report, and reconcile partner activation budgets and vendor invoices.
- Coordinate with internal and external stakeholders to manage operational needs.
- Utilize an existing network, past experience in supplier relations, and effective vendor management to source vendors and suppliers.
- Maintain relationships with preferred vendors while executing and fulfilling supplier and vendor contracts.
- Ensure regular communication and deliver updates on project progress during weekly production meetings and other key touch points.
- Consolidate and manage all necessary logistics, encompassing shipping, deliveries, load-in and load-out operations, setup and tear-down tasks, back-of-house technical requirements (AV, computers, electrical, IT, lighting, plumbing, radios, and rigging), and production schedules.
- Update and manage event databases, presentations, and other relevant documents to ensure accuracy and accessibility.
- Ensure strict adherence to branding identity guidelines throughout all event activations to maintain consistency and cohesive representation.
- Ensure the efficient and timely delivery of all projects, upholding a high standard of quality throughout the process.
Qualifications
- 3 – 5 years of direct event operations experience with a demonstrated increase in responsibility.
- Degree or diploma in event management, marketing, business, project management or similar discipline or combination with relevant experience.
- Experience in contract negotiation and vendor management.
- Experience leveraging network and supplier relations to deliver, execute
- and fulfill supplier and vendor contracts.
- Background in brand partnerships, including developing and executing creative activation ideas.
- Familiar with marketing strategies, preferably in an event’s context.
- Experience in budget management and cost control.
- Excellent verbal and written communication skills.
- Strong analytical, strategic planning, and creative problem-solving skills with a solution-oriented approach.
- Able to meet competing deadlines and across multiple projects.
- Superior organizational skills, motivated and enthusiastic work style.
- Proficient in Microsoft Office, Google Docs, and Airtable.
Additional Information
All your information will be kept confidential according to EEO guidelines.