One stop solution to your remote job hunt!

Executive Assistant

Remote USA

Full time

R8599

Join us as we work to create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all.

The Executive Assistant provides a comprehensive range of support services to ensure the overall success of the VP, their directs, and the department. The role entails managing the iniduals’ administrative, calendar, and expense needs, but will also include discrete projects and coordination activities. This person will be an important partner in the function, efficiency, and engagement of the department overall. Experience working with technical teams, and/or Agile teams, is preferred. Curiosity, creativity, and drive are all necessary traits for success in this role.This inidual will be supporting a leader in the Marketing organization.

Responsibilities include but are not limited to: 50%Logistical and Administrative Support

• Understand stakeholders’ goals and objectives in order to effectively anticipate commitments, and communicate frequently on open items owed to and by internal and external constituencies
• Coordinate meetings, including staff meetings, All Hands and Agile ceremonies
• Support department planning processes
• Create documents, spreadsheets, slideshows with an attention to detail, formatting, and content
• Scheduling, contact and calendar maintenance (Outlook) with attention to streamlining the executives’ days

30%Lead Project Execution and Team Culture

• Plan and execute department-related events, providing advice and insight on agenda and content
• Coordinate and develop programming or team-building activities to maintain and enhance team engagement and culture
• Lead discreet administrative projects throughout the year

20%Travel & Expense Management

• Expense report preparation
• Invoice and purchase order management
• Travel planning and coordination

Education, Experience, & Skills Required:

• Associates Degree preferred or commensurate experience in an Administrative role required
• 2-4 years of Administrative Assistant, Executive Assistant, Office Manager, or project coordination experience
• Strong written and verbal communications skills
• Demonstrates superior conference call/meeting management and etiquette
• Builds and maintains excellent relationships with internal and external stakeholders
• Project management skills preferred; experience with Agile methodologies a plus.
• Proficient in Microsoft suite, Google suite of tools, and WebEx (or other conference call service)
• Comfort learning and adapting to new tools and software (e.g. Slack, JIRA)
• Displays creative problem solving skills including the ability to think and act strategically, and provide sound judgment
• Provides systematic and dependable follow up, as well as a high level of organization and preparedness

Behaviors and Abilities Required:

• Ability to be an effective team member and display initiative and flexibility in an ever changing environment
• Ability to work independently as well as part of an extended, cross-functional, cross-geography team
• Demonstrate a high degree of customer service and relationship-building abilities
• Ability to act as a model athenista; tenacious, teacher, learner, and customer-oriented

About athenahealth

Here’s our vision:To create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all.

What’s unique about our locations?

From an historic, 19th century arsenal to a converted, landmark power plant, all of athenahealth’s offices were carefully chosen to represent our innovative spirit and promote the most positive and productive work environment for our teams. Our 10 offices across the United States and India plus numerous remote employees all work to modernize the healthcare experience, together. Our company culture might be our best feature. We don’t take ourselves too seriously. But our work? That’s another story. athenahealth develops and implements products and services that support US healthcare: It’s our chance to create healthier futures for ourselves, for our family and friends, for everyone.

Our vibrant and talented employees or athenistas, as we call ourselves spark the innovation and passion needed to accomplish our goal. We continue to expand our workforce with amazing people who bring erse backgrounds, experiences, and perspectives at every level, and foster an environment where every athenista feels comfortable bringing their best selves to work.

Our size makes a difference, too: We are small enough that your inidual contributions will stand out but large enough to grow your career with our resources and established business stability.

Giving back is integral to our culture. Our athenaGives platform strives to support food security, expand access to high-quality healthcare for all, and support STEM education to develop providers and technologists who will provide access to high-quality healthcare for all in the future. As part of the evolution of athenahealth’s Corporate Social Responsibility (CSR) program, we’ve selected nonprofit partners that align with our purpose and let us foster long-term partnerships for charitable giving, employee volunteerism, insight sharing, collaboration, and cross-team engagement.

What can we do for you?

Along with health and financial benefits, athenistas enjoy perks specific to each location, including commuter support, employee assistance programs, tuition assistance, employee resource groups, and collaborative workspaces some offices even welcome dogs.

In addition to our traditional benefits and perks, we sponsor events throughout the year, including book clubs, external speakers, and hackathons. And we provide athenistas with a company culture based on learning, the support of an engaged team, and an inclusive environment where all employees are valued.

We also encourage a better work-life balance for athenistas with our flexibility. While we know in-office collaboration is critical to our vision, we recognize that not all work needs to be done within an office environment, full-time. With consistent communication and digital collaboration tools, athenahealth enables employees to find a balance that feels fulfilling and productive for each inidual situation.

athenahealth is committed to a policy of equal employment opportunity that’s why we recruit and hire applicants without regard to race, color, religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law. We’re happy to provide a reasonable accommodation, for those with a disability, to complete any part of the application process.