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Executive Administrative Assistant

• Remote-US
• Full time
• R022076

Ciena is committed to our people-first philosophy. Our teams enjoy a culture focused on prioritizing a personalized and flexible work environment that empowers an inidual’s passions, growth, wellbeing and belonging. We’re a technology company that leads with our humanity—driving our business priorities alongside meaningful social, community, and societal impact.

Why Ciena:

• We are big proponents of life-work integration and provide the flexibility and tools to make it a reality with remote work and potentially, part-time work.
• We believe an inclusive, erse and barrier-free work environment makes for empowered and committed employees.
• We recognize the importance of well-being and offer programs and benefits to support and sustain the mental and physical health of our employees and their families and also offer a variety of paid family leave programs.
• We are committed to employee development, offering tuition reimbursement and a variety of in-house learning and mentorship opportunities.
• We know that financial security is important. We offer competitive salaries and incentive programs, RSU’s (job level specific) and an employee share option purchase program.
• We realize time away to recharge is important. We offer flexible paid time off!
• Great work deserves recognition. We have a robust recognition program, with ongoing and enhanced awards for exemplary performance.

How You Will Contribute:

Reporting to the Chief Strategy Officer, as an Executive Assistant, you will be responsible for providing comprehensive support to the CSO and assisting with management of the Strategy Department’s operations. You will also serve as a corporate liaison with and provide administrative support for the company’s Board of Directors.

• You will act as a representative of the CSO and the CSO Department, focused on building positive working relationships with a wide range of internal and external stakeholders
• You will manage all facets of the CSO’s daily calendar, making judgment calls and recommendations to ensure smooth day-to-day engagements.
• You will oversee CSO-related correspondence, prioritizing items that need immediate attention and triaging to other staff members as appropriate.
• You will coordinate all aspects of the CSO’s travel, afford administrative assistance, and prepare communications on the CSO’s behalf.
• You will organize CSO department and staff meetings, including scheduling, reminders, coordination of presenters, travel requirements and other logistics.
• You will assist with the preparation, management and monitoring of the CSO Departmental budget, processes and systems, and perform minor accounting duties such as the management of purchase orders, invoices and payments.
• You will establish and cultivate relationships with the Board of Directors (Board) through organizing and executing on all Board-related activities including arranging meetings, issuing invitations and minutes, arranging travel, catering and AV requirements, and ensuring assembly and advance distribution of materials for Board and Committee meetings and calls.
• You will serve as an administrative user of the company’s third-party board portal.
• You will partner with Payroll, Tax, Stock Administration and other functions to ensure that all Board compensation is recorded and paid in an accurate and timely fashion.

What Does Ciena Expect of You?

• Initiative – You’re a self-starter who works with limited direction and is committed to delivering in an environment of competing priorities against aggressive deadlines.
• Agility – you are readily able to manage competing, time-sensitive and ever-changing priorities.
• Relationship builder – you’re capable of building trusted and collaborative internal and external working relationships quickly and are known to adhere to the highest standards of confidentiality.
• Communication expertise – you have the ability to craft and tailor your messages and ideas to all audience levels to ensure understanding and consensus.
• The flexibility to work independently and as part of a broader team – you thrive in a multi-disciplinary, matrixed team environment, but are comfortable working independently as required.
• Analytical thinker – quickly able to see opportunities, understand/analyze an issue, and propose the ideal solution.
• A talent for problem solving – you’re able to quickly understand an issue, and make key decisions using sound judgment.

The Must Haves:

• Bachelor’s degree from an accredited institution coupled with proven experience working as an executive assistant.
• History of working with corporate Board of Directors.
• Proficiency with Microsoft Office Suite.