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Job Title: Executive Assistant for Co-founders at Fast-paced High-growth Start-up

Summary:We are seeking a highly organized, proactive, and efficient Executive Assistant to support our two co-founders in a rapidly scaling start-up environment. The successful candidate will possess exceptional communication skills, strong attention to detail, the ability to multitask effectively, and the capacity to thrive in a fast-paced, dynamic work environment. This role provides a unique opportunity to work closely with the co-founders and contribute to the growth and success of the company.

Responsibilities:

1. Calendar and Schedule Management: Coordinate complex schedules for the co-founders, including organizing meetings, appointments, events, and travel arrangements.

2. Communication and Correspondence: Screen and prioritize emails, phone calls, and other forms of communication on behalf of the co-founders. Draft and proofread emails, memos, presentations, and other documents.3. Project Coordination: Assist in the planning, coordination, and execution of important strategic projects. Carry out research, compile reports, and provide updates to the co-founders as needed.4. Administrative Support: Provide general administrative support, including managing expenses, organizing files and documents, managing office supplies, and coordinating with other team members to ensure smooth operations.5. Travel Coordination: Arrange and manage domestic and international travel logistics for the co-founders, including flights, accommodations, transportation, visas, and itineraries. Ensure all travel arrangements align with the co-founders' preferences and business needs.6. Meeting Support: Prepare meeting agendas, materials, and presentations for internal and external meetings. Take meeting minutes, track action items, and follow up with stakeholders to ensure timely completion of tasks. Coordinate meeting logistics, including room reservations, technology setup, and catering.7. Database and Document Management: Maintain organized and up-to-date databases, including contact lists, investor information, and company documents. Assist in the production and distribution of reports, presentations, and other important documents.8. Relationship Management: Serve as a liaison between the co-founders and external stakeholders, including investors, clients, partners, and vendors. Manage relationships effectively, ensuring timely communication and follow-up.

Confidentiality and Discretion: Handle sensitive and confidential information with the utmost discretion. Maintain confidentiality when dealing with business and personal matters.

Ad hoc Responsibilities: Take on additional tasks and ad hoc projects as assigned by the co-founders. Adapt to changing priorities and assist in various areas of the business as needed.

Qualifications:

1. Proven experience as an executive assistant or similar role, preferably in a start-up or high-growth environment.

2. Exceptional organizational and time-management skills, with the ability to prioritize effectively and meet deadlines.3. Excellent written and verbal communication skills, with strong attention to detail.4. Proficiency in MS Office and Google Suite.5. Ability to handle multiple tasks and projects simultaneously while maintaining a high level of accuracy and professionalism.6. Strong problem-solving and decision-making abilities.7. High level of professionalism, discretion, and confidentiality.8. Flexibility and adaptability to thrive in a fast-paced, dynamic work environment.9. Proactive and self-motivated with a high level of initiative.10. Ability to work collaboratively and build relationships across all levels of the organization.11. Bachelor's degree or equivalent experience preferred.

Remote:This is a full-time position and may require occasional work outside of regular business hours. The role may involve some travel to attend meetings, conferences, or company events. We are a remote first company but preference will be given to the Mountain View area.

Note: This job description is intended to convey information essential to understanding the scope of the position and general nature and level of work performed. It is not exhaustive and may be revised from time to time to meet changing needs of the business.

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