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Senior Administrative Associate

Location: U.S., with a preference for D.C. or Chicago

Full-time

Allows Remote

Namati is advancing social and environmental justice by building a movement of people who know, use, and shape the law. We work with partners to train and deploy paralegals across five countries to support their communities to remedy injustices related to citizenship, health, land and environment. Together with partners, allies, and network members around the world, we strive to translate the lessons from this grassroots experience into positive, large-scale changes to laws and systems.

About the Position

Namati is searching for a mission-driven assistant to provide administrative and logistical support to key leaders at Namati. This is an exciting position at the heart of Namati’s global team, giving the Senior Administrative Associate a unique vantage point into the dynamics of a unique global justice organization. Exceptionally organized, the successful Senior Administrative Associate will juggle multiple responsibilities while proactively problem-solving and troubleshooting on many fronts.

This role is well-suited for someone who wants to build an operations or administrative career in the world of international NGOs, who enjoys being the person backstage keeping the chaos organized and making sure the show runs without a hitch. Namati deeply values the contributions of colleagues in administrative and operations roles, and hired Administrative Associates will find themselves in an authentically supportive and collaborative organization where they can make their mark and advance their skills.

Key responsibilities of this role will include:

• Calendaring, scheduling, and meeting preparation: the Associate will handle calendaring and scheduling for several senior team members at Namati. They will also help in the preparation for those meetings (e.g. sending bios of key attendees, etc.) as well as documenting follow ups.
• Travel arrangements, and travel expense reporting: Our access to justice work regularly takes us all over the globe. The Administrative Associate will ensure travel logistics are smooth and that key leaders gather and submit information needed to set up travel agendas beforehand and file expense reports afterward.
• Team-specific administrative support: Each of the team leaders the AA will support will have specific administrative needs for their team. The AA will learn these needs and provide support to the team lead so they can spend time elsewhere.
• Draft communications: the Associate will support the drafting of internal and external emails, memos, reports, and other needed communications.
• Ad-hoc research and presentation support: Capacity pending, the Admin Associate will help with small research projects, writeups, and informational presentations, including putting together slide decks and other presentation elements from time to time.

Here’s what you might have tackled last week-

• Prepared Namati’s Director of Strategic Engagement for a meeting with a funder. This includes liaising with their Executive Director’s assistant to lock in the timing and agenda, working with Namati’s Director of Partnerships to brief on the foundation’s areas of focus, ensured that all relevant Namati staff are invited to the meeting, and captured important notes and next steps for your supported leaders after the meeting.
• Worked with two leaders that you support to secure travel visas for upcoming multi-country trips with numerous overlapping components. You would have mapped out complex itineraries and ensured that each had comprehensive logistical details for every step of their trip before they departed.
• Coordinated with senior leaders to untangle the week after an essential meeting needed to be rescheduled, sorting out the cascade of reschedulings impacting several Namati staff. Your familiarity with the organization, and the needs of each department, allowed you to find new meetup times with minimal stress or back-and-forth.
• Tracked down missing receipts from one of the CFO’s previous trips to Sierra Leone and submitted the relevant expenditure forms to the finance team.

Must-Haves

• You find true joy in supporting others: You genuinely enjoy, and have experience with, providing high-quality support to senior managers and executives. You take great satisfaction from supporting your colleagues and seeing them succeed, knowing how you helped pave their way to excellence and impact.
• You’re exceptionally organized and attentive to detail: You are detail-oriented by nature and take pleasure in letting no ball drop as you deftly juggle multiple projects. As a matter of practice, you proactively check and double check your work to ensure it’s free of errors. Because this role will support multiple leaders, you’ll need to keep all the details straight and bring more organized workflows to leaders who themselves may have very different styles and strong suits.
• You’re calm and effective under pressure: In previous jobs or internships, you have excelled at a high volume of complex logistical details, switching gears, and thoughtfully prioritizing at high speeds. You thrive in fast- paced environments.
• You feel a deep sense of ownership and responsibility: You epitomize reliability, and you’ve always been recognized as the person whom others inherently trust to get the job done quickly and accurately. You’re able to keep a lot of plates spinning while meticulously tracking lots of smaller details, without feeling stressed.

We always look for incoming staff to be:

• Collaborative and service-oriented: You greet everyone you encounter with a collaborative spirit, kindness, and empathy. You are known as a team-player who brings an “all hands on deck” mindset to all projects — you’re happy to contribute however you can to advance Namati’s mission.
• Growth oriented: You’re always seeking to better yourself and your work, and you will push yourself to the peak of performance to help fulfill our mission. In service of that growth, you welcome and delight in feedback from supervisors, peers, and anyone else.

Nice-to-haves

• Familiarity with excel and comfortable with quick analysis of data
• Graphic design and good social media instincts
• Spanish writing and comprehension

Location

This role is open to candidates based in the United States (preference for candidates located in Washington, DC or Chicago).

Given the supporting nature of this role, candidates should be willing to work hours that overlap with regular work hours in Washington, DC, and Chicago regardless of time zone. Candidates must already have legal authorization to work in the US (Namati is unable to sponsor visas).

Compensation & benefits

The annual salary range for this position is $59,500 – $62,750, commensurate with experience. This was determined by comparing the responsibilities within Namati’s job and salary bands and is based on a senior associate level position at Namati. Namati offers an excellent benefits package, which includes-

• Health insurance- Namati pays 80% of the base plan premium for iniduals, and 50% for dependents
• 3 weeks’ paid vacation (increases to 4 weeks after two years of service), 12 sick days, 11 federal holidays (plus the week between Christmas and New Years), 3 personal days, 6 weeks’ parental leave
• 401(k)- Namati contributes 5% of your salary plus matches your contribution up to an additional 5%
• Access to professional development opportunities

To Apply

The application deadline is Friday, July 28, 2023.

No phone calls, please. Namati is an Equal Opportunity Employer.

About Namati

Since 2011, Namati has worked to build a movement of grassroots justice advocates worldwide. We’ve grown tremendously, from a small founding group of big-hearted change-makers to a global staff of 170+ people across 12 time zones in Asia, Africa, and the Americas. The Grassroots Justice Network, which we co-founded and convene to this day, has grown from 30 people in one room to the world’s largest community of justice advocates. Today, our membership comes from 3,300 organizations across 175 countries.

We have supported local communities to take on thousands of justice issues, directly improving the lives of over 1.5 million people since our founding. Together with communities, partners, and Network members, we’ve envisioned, and won, transformative changes like the Customary Land Rights and National Land Commission Acts of Sierra Leone, and the world’s first Legal Empowerment Fund.