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Senior Administrative Coordinator
Location: Remote, US
Our mission is to make biology easier to engineer. Ginkgo is constructing, editing, and redesigning the living world in order to answer the globes growing challenges in health, energy, food, materials, and more. Our bioengineers make use of an in-house automated foundry for designing and building new organisms.
Ginkgo believes that if we are to grow a thriving, sustainable bioeconomy, we must also grow a new market in biosecurity. Our biosecurity and public health initiative, Concentric by Ginkgo, launched a nationwide emergency response to the COVID-19 pandemic, providing end-to-end pathogen monitoring services to schools, communities, and travelers. As we continue to scale Concentric, our work is also evolving into new and exciting directions, from global expansion to the integration of new technologies and capabilities, including our Traveler-Based Genomic Surveillance Plan with the CDC.
Role Introduction:
The Administrative Assistant is an essential role that will help maintain smooth day-to-day operations within the team. The role will primarily support the Concentric leadership team in matters including (but not limited to): scheduling, travel, on-sites, etc. The ideal candidate possesses strong technical ability (organizational skills, attention to detail, strong time management), but also demonstrates strong alignment to Concentrics mission.
Responsibilities
- Schedule meetings and conference / Zoom calls: Oversee list of attendees and requisite correspondence, maintain meeting agendas, and manage logistics such as conference room bookings, phone/video conferencing technology, and meals (as necessary).
- Maintain calendars: Calendar gymnastics at its finest. Ensure all details are up to date; anticipate conflicts, resolve scheduling issues, and prioritize items based on their needs. Some coordination with personal calendaring will also be required.
- Anticipate teams needs: Be extremely knowledgeable of inidual preferences and expectations, and work proactively to prevent problems before they develop
- Prepare background research and materials such as background notes, handouts, and presentations for meetings and conferences.
- Coordinate and plan various events and onsite meetings: Gather and assemble slides from necessary team members, coordinate meeting space and A/V equipment, work with caterers to supply food.
- Other Administrative Tasks: Process expense reports, reimbursements, and timesheets.
Minimum Requirements
- High School diploma + minimum 15 years of experience OR Bachelors degree + minimum 10 years of experience
- Demonstrated experience supporting leadership and/ or executive level employees
Preferred Capabilities and Experience
- Outstanding written and verbal communication skills
- Exceptional ability to ruthlessly prioritize and have a bias for action
- Exceptionally organized with keen attention to detail
- Ability to communicate and work well with a wide range of team members and their respective work styles, and a genuine enjoyment of relationship-building
Total compensation for this role is market driven, with a starting salary of $60k+, as well as company stock awards. Base pay is ultimately determined based on a candidate’s skills, expertise, and experience. We also offer a comprehensive benefits package including medical, dental & vision coverage, health spending accounts, voluntary benefits, leave of absence policies, Employee Assistance Program, 401(k) program with employer contribution, 8 paid holidays in addition to a full-week winter shutdown and unlimited Paid Time Off policy.