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Title: Executive Assistant
Location: Remote – USA
About the Role
The Executive Assistant (EA) is a meaningful and highly visible position supporting multiple executives. You will support three VPs on Go To Market team. As an EA, you will handle details in a fast-paced organization and function efficiently and effectively while maintaining integrity. The ideal candidate is proactive, smart, and resourceful with keen attention to detail and organizational skills. You will have a proven track record to independently manage multiple tasks and projects which have competing priorities and deadlines. You can adapt and work with Executives with different personalities and working styles. Organizing and maintaining administrative processes, calendaring, and scheduling are crucial to this position. The EA in this role will need to have a positive service attitude, eager to help others but also know when to set boundaries. You will be an excellent team player who collaborates well with colleagues at all levels.
What you will do
Provide complete pro-active administrative support including, but not limited to:
- Respond to internal and external requests for information and/or assistance
- Calendaring – manage internal and external meeting requests in an efficient and timely manner
- Event planning – help teams plan virtual and in-person meetings
- Compile/submit expense reports
- Point of contact between the executives and internal/external colleagues
- Make travel arrangements
- Arrange and coordinate logistics for customer meetings, conferences and other events as necessary including both internal and external participants
Must haves
- Ability to work independently as well as part of a team
- Excellent time management skills
- Excellent communication skills, both written and oral
- High attention to detail and follow through; must be resourceful, proactive, and flexible
- Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
- Able to learn quickly and use/navigate several company applications and databases
- Experience working in a fast pace environment
- Flexible and adaptable to a constant changing workload
- Proficient in Google Suite
- Possesses a high level of personal integrity and uses discretion to maintain confidentiality
- Thrives in an unstructured environment with minimal direction
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