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Finance and Grants Manager (Remote Opportunity)

School of Medicine, Redwood City, California, United States

Job Summary

• DATE POSTED6 days ago
• SCHEDULEFull-time
• JOB CODE4482
• EMPLOYEE STATUSRegular
• GRADEH
• REQUISITION ID100255
• WORK ARRANGEMENTRemote Eligible

The Department of Psychiatry and Behavioral Sciences at Stanford University School of Medicine places high importance on advancing science and integrating our mission with those of clinical innovation and service, educational excellence, community engagement and commitment, and professionalism and leadership development. This approach allows us to change future understanding and practices in our fields of science, the health professions, and society at large. It is an approach that stretches the traditional boundaries of an academic department and acknowledges the interdependent nature of the five missions with which we are entrusted. For us, the vision affirms the erse activities, past successes, and distinct career paths of our multidisciplinary faculty. It establishes a mindset that will help draw our people together to collaborate and combine efforts that are necessary in moving forward this full academic portfolio. Finally, it is a vision that provides an authentic rationale for growth in a number of critical areas arising in fields from basic science to public policy.

The Department of Psychiatry and Behavioral Sciences at the Stanford University School of Medicine is seeking a Finance and Grants Manager to work under minimal supervision to manage post award activities on grants, contracts, program projects, and federal grants both routine and complex.

Duties include:

Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.

Develop, prepare, and finalize project budgets, and provide budget justification. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries. Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers. Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue. Develop and communicate reports supporting project status; create effective forecasting and decision aides. Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries. Understand, apply, and advise on university and government policies for projects. Serve as a resource on subject area and overall technical resource to principal investigator and other university staff. Participate in and contribute to process improvements. Lead other staff in group projects May participate as a mentor and provide cross-training as needed.

* – Other duties may also be assigned

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor’s degree and three years of job related experience, or combination of education and experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

Basic knowledge of governmental regulations.

Ability to understand, interpret, and communicate policies and procedures. Excellent oral, written, and communication skills. Excellent analytical skills; demonstrated proficiency in Excel and web-based tools. Strong accounting skills; knowledge of accounting principles. Ability to complete Cardinal Curriculum I and II within first year in role. Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting. Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications. Competency in project management. Extreme attention to detail. Ability to work well independently, but also to seek or offer assistance when needed. Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project. Excellent time management and organizational skills.

CERTIFICATIONS & LICENSES:

Cardinal Curriculum I and II must be completed to remain in this position.

Certified Accountant or Auditor or similar credential desired.

PHYSICAL REQUIREMENTS*:

Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.

Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts. Rarely lift, carry, push and pull objects weighing 11-20 pounds.

* – Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

• This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate.

The expected pay range for this position is $68,000 to $108,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.